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HomeMy WebLinkAbout07.10.13 meeting packetC I T Y O F ND (EVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Andover Open Space Advisory Commission Meeting Agenda July 10, 2013 Andover City Hall Conference Room A &B 7.00 p.m. 1. Call to Order 2. Resident Forum 3. Approval of Minutes — March 13, April 10, and May 8, 2013 4. Open Space Acquisition Update 5. Finalize Fun Fest Booth Roster /Handouts /Displays 6. Other Business a. Next meeting: August 14, 2013 7. Adjournment C I T Y O F ND DVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: David L. Carlberg, Community Development Director SUBJECT: Approval of Minutes — March 13, April 10, and May 8, 2013 DATE: July 10, 2013 INTRODUCTION The Commission is asked to review and approve the minutes from the March 13, April 10, and May 8, 2013 meetings. DISCUSSION Please share any changes to the minutes at the meeting. ACTION REQUESTED A motion, second and vote are necessary to approve the minutes. Attachment March 13, 2013 Minutes April 10, 2013 Minutes May 8, 2013 Minutes Respectfully submitted, r .� David L. Carlberg REGULAR ANDOVER OPEN SPA CE ADVISORY COMMISSION MEETING MARCH 13, 2013 MINUTES The Regular Meeting of the Andover Open Space Advisory Commission was called to order by Chairperson Gretchen Sabel at 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Aaron Jarson, Jim Olson, and Bruce Perry Commissioners absent: Drago Flores, Kim Kovich, and Suzanne Van Hecke Also present: David Carlberg, Community Development Director RESIDENT FORUM No one wished to address the Commission. APPROVAL OF MINUTES — February 20, 2013 Motion by Commissioner Perry, Second by Commissioner Jarson to approve the minutes. Motion passed 4 -0. DISCUSS RESULTS OF THE FEBRUARY 26, 2013 JOINT MEETING WITH THE CITY COUNCIL Mr. Carlberg confirmed that he would follow up by sending the February 26`t` City Council minutes to the Commission once those are approved. He confirmed that the Commissioners felt the meeting had a positive outcome. Commissioner Olson stated that he was confident that the Council and the Commission are now on the same page. Mr. Carlberg commended Chairperson Sabel for the presentation she provided to the Council. He also thought the PowerPoint presentation slides did an excellent job in conveying the uniqueness, desirable amenities and beauty of the properties to be acquired. Chairperson Sabel stated that Commissioner Kovich did not seem to believe the meeting had a positive outcome when they had left the meeting and believed that it would be interesting to obtain his opinion of the meeting now, after reflection. OPEN SPACE ACQUISITION UPDATE Mr. Carlberg stated that he has had several phone calls with Richard Aasness and provided an update to the Commission on the negotiations. He advised that a closed session meeting will be held with the City Council the following Tuesday to discuss the possible acquisition of the Aasness property. The Commission further discussed the negotiations and possible acquisition of the property. Mr. Carlberg reviewed the next steps in negotiations with both Selmer and Aasness, including a possible on site visit and walk of the Aasness property on April 10th at 6:00 p.m., prior to the regular OSAC meeting. Regular Open Space Advisory Commission Meeting Minutes —March 13, 2013 Page 2 OTHER BUSINESS None. a. Next Meeting: April 10, 2013 Noted. The meeting adjourned at 8:11 p.m. Respectfully submitted, David Carlberg Community Development Director Drafted by: Amanda Staple, Recording Secretary REGULAR ANDOVER OPEN SPACE ADVISORY COMMISSION MEETING APRIL 10, 2013 MINUTES The Regular Meeting of the Andover Open Space Advisory Commission was called to order by Chairperson Gretchen Sabel at 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Drago Flores, Kim Kovich, Bruce Perry and Suzanne Van Hecke Commissioners absent: Jim Olson and Aaron Jarson Also present: David Carlberg, Community Development Director RESIDENT FORUM No one wished to address the Commission. APPROVAL OF MINUTES —March 13, 2013 Commissioner Kovich referenced the comment that Chair Sabel had made at the last meeting that she believed Commissioner Kovich had a negative outlook of the joint meeting with the City Council. He stated that he actually had a positive outlook leaving the meeting but noted that no change to the minutes should occur. Motion by Commissioner Perry, Second by Chair Sabel to approve the minutes. Motion passed 2 -0- 3 (Commissioners Flores, Kovich and Van Hecke present). OPEN SPACE ACQUISITION UPDATE Mr. Carlberg provided an update on the possible acquisition of the Selmer property, noting that although public access would not need to be obtained at this time the City would still need access to the site for maintenance purposes. He discussed the current negotiations between the property owners and staff. He also provided an update on the negotiations with Richard Aasness. The Commission provided input on the direction of negotiations. Commissioner Flores stated that he would love to see the City purchase the 40 acres from Selmer and 20 acres from Kuiken, to create a 60 acre parcel of open space. He recognized that while there is not access at this time the parcel would be the City's forever and access will eventually come. Mr. Carlberg confirmed that staff could review that option should the negotiations with Aasness fall apart. Chairperson Sabel mentioned property owned by Lyle Bradley off of 7a' Avenue along the Rum River that is not developable, with the exception of the area where his house currently is. Commissioner Perry believed that Mr. Bradley would like to donate his property to the City or another entity. Regular Open Space Advisory Commission Meeting Minutes — April 10, 2013 Page 2 Chairperson Sabel stated that the house has a large amount of glass that looks out over the property. She noted that perhaps it could be made into a nature center or something of that nature, repurposing the home as a visitor center. Mr. Carlberg stated that if the home were repurposed the City would have to worry about public bathrooms, accessibility issues, floor loads, etc. He stated that the home could eventually be torn down with a parking lot and observing area. Chairperson Sabel believed that Mr. Bradley was also thinking about Public Land Trust. She confirmed that while the property would never be developed it would also not be open to the public if the City did not own it. She confirmed that she or Commissioner Perry could speak with the Bradleys before the next meeting to gather additional information. Commissioner Kovich noted that it would be nice to have picnic tables at that location. OTHER BUSINESS Noted. a. Next Meeting. May 8, 2013 b. Martin's Meadows Mr. Carlberg stated that although there had not been problems with snowmobile activity within Martin's Meadows, even up to January, in the last few months there were issues with snowmobiling occurring in the open space area. He stated that the City is looking at fencing options that could be placed around the base area of the hill to keep the snowmobiles off the hill. He reported that the shrubbery that was planted the previous year was run over and destroyed by the snowmobiles. Chairperson Sabel noted that she and Commissioner Van Hecke had been snowshoeing in the open space area on March 23`d and determined that the snowmobiles were accessing the site from 172nd and Aztec; she also displayed pictures she had taken throughout the site. Mr. Carlberg noted that the fencing issue may become mute then since the snowmobiles are not accessing the site from the river. The meeting adjourned at 8: 00 p.m. Respectfully submitted, David L. Carlberg Community Development Director Drafted by: Amanda Staple, Recording Secretary REGULAR ANDOVER OPEN SPACE ADVISORY COMMISSION MEETING MAY 81 2013 MINUTES The Regular Meeting of the Andover Open Space Advisory Commission was called to order by Chairperson Gretchen Sabel at 7:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Aaron Jarson, Kim Kovich (arrived at 7:05 p.m.), Jim Olson, and Suzanne Van Hecke Commissioners absent: Drago Flores and Bruce Perry Also present: David Carlberg, Community Development Director RESIDENT FORUM No one wished to address the Commission. APPROVAL OF MINUTES — March 13, 2013 and April 10, 2013 Mr. Carlberg noted that the March 13, 2013 minutes were "approved" at the April 10, 2013 meeting but advised that there was not a full quorum at that meeting and explained that approval will then be needed. He stated that because there are not enough Commissioners present tonight, the action on the approval of the March and April minutes will be delayed until the June meeting. Commissioner Kovich arrived. OPEN SPACE ACQUISITION UPDATE Mr. Carlberg reported that a purchase price has been agreed upon for the Selmer property, and commended City Administrator Jim Dickinson for his efforts in the process. He advised the previous night the City Council approved the purchase of the 40 acres of Selmer property for $300,000, noting that a vehicle access agreement was required in conjunction with the purchase price. He stated that the purchase agreement is now being drafted and will include a formalized vehicle access agreement. He also provided an update on the negotiations for the Aasness property, noting that the City and the property owner were unable to come to an agreement with the purchase price. He stated that the City Council met the previous week in a work session and received a presentation on an amendment to the City's Comprehensive Sewer Plan in the Aasness /Selmer area and provided an update on that discussion for the Commission. He then discussed the overalls plans for future sewer and development in the City, specifically the MUSA expansion. He stated that he would contact Mr. Aasness and update him on the recently obtained information. Commissioner Kovich asked for additional information on the timing of the sewer study. Mr. Carlberg reported that the last update to the sewer study was completed in 2004 but noted that the City's Engineering Department had revisited this area because of an interest received on the 40 acres north of Country Oaks West. He agreed that the timing for this study is not the best for the Commission's negotiation process. He asked for the recommendation of the Commission regarding the Aasness property with what is now known. Regular Open Space Advisory Commission Meeting Minutes — May 8, 2013 Page 2 Commissioner Kovich believed that the Commission should accept the May 6, 2013 offer proposed by Mr. Aasness. Commissioner Olson agreed that staff should sit down with Mr. Aasness and explain what is now known with the utility information and attempt to accept the offer that he had made to the Commission. Mr. Carlberg confirmed that if Mr. Aasness agrees to the purchase of the property, the purchase agreement would contain language that an easement for the watermain would be given to the City along with the purchase of the property. Commissioner Olson questioned if there is a lot of development action in the City. Mr. Carlberg reported that in the past few weeks he has spoken with at least a half dozen developers and identified areas where they have shown interest. He stated that with the potential properties identified in the revised sewer study, developers have started door knocking specific property owners. He stated that he has been contacted by some property owners asking what changed in the City because he had received calls from two different developers in the past week. He stated that with the new knowledge he would not feel right simply accepting the offer made by Mr. Aasness on without explaining the changes to the sewer study and how it affects his property. It was the consensus of the Commission to pursue the purchase of the Aasness property as discussed. ANDOVER FAMILY FUN FEST BOOTH — SATURDAY, JULY 13TK Mr. Carlberg stated that he worked with Mr. Haas to confirm that the Park and Recreation Commission would like to share a booth with the Commission. He explained that one member from each group would staff the booth for each shift. He stated that he would take the preferences he received previously to draft a time slot volunteer sheet that he will distribute to the Commission. OTHER BUSINESS a. Next Meeting: June 12, 2013 Noted. Motion by Commissioner Van Hecke, Second by Commissioner Olson to adjourn. Motion passed 5 -0. The meeting adjourned at 7:54 p.m. Respectfully submitted, David Carlberg Community Development Director Drafted by: Regular Open Space Advisory Commission Meeting Minutes — May 8, 2013 Page 3 Amanda Staple, Recording Secretary C AI T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: David L. Carlberg, Community Development Director SUBJECT: Open Space Acquisition of Property Update DATE: July 10, 2013 INTRODUCTION Staff has continued to work with property owners to pursue acquisition of open space property east of Hanson Boulevard NW and north of 161St Avenue NW. DISCUSSION An update will be provided at the meeting. ACTION REQUESTED A discussion will be held at the meeting. Respectfully submitted, -- C C - (Ljm� David L. Carlberg Al 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: David L. Carlberg, Community Development Director SUBJECT: Fun Fest Booth DATE: July 10, 2013 INTRODUCTION The Commission is requested to discuss the schedule and materials/handouts for the July 13th Andover Family Fun Fest booth. The booth will be shared with the Park and Recreation Commission. DISCUSSION A discussion will be held at the meeting. ACTION REQUESTED Provide direction to staff if necessary. Respectfully submitted, �zC 41d. ojlf-� David L. Carlberg