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HomeMy WebLinkAbout09.26.07 Work Session 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Andover Open Space Advisory Commission Work Session Meeting Agenda September 26, 2007 Andover City Hall Conference Rooms A & B 7:00 p.m. 1. Call to Order 2. Review revised memorandum of understanding with Anoka Conservation District 3. Review natural resource mapping 4. Discuss changes to Parks and Open Space Chapter of the Comprehensive Plan 5. Other Business a. Next meeting 6. Adjournment . ~ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 · (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: Courtney Bednarz, City Plann<# SUBJECT: Review revised memorandum of understanding with Anoka Conservation District DATE: September 26, 2007 INTRODUCTION A revised MOU is attached. DISCUSSION ACD and staffhave worked together to achieve the attached document. The City Attorney has also reviewed the document and has no objection. ACTION REOUESTED The Commission is asked to recommend approval of the attached document or to make changes as determined necessary. Attachment Memorandum of Understanding . ~ MEMORANDUM OF UNDERSTANDING Between the CITY OF ANDOVER And the ANOKA CONSERVATION DISTRICT For Assistance With AN OPEN SPACE PROTECTION OPPORTUNITIES MAPPING AND EVALUATION PROJECT This AGREEMENT is made and entered into by and between the CITY OF ANDOVER, hereinafter referred to as the "City", and the ANOKA CONSERVATION DISTRICT, a subdivision of state government organized under MN Statute 103C with a regular place of business at 16015 Central Ave NE, Suite 103, Ham Lake, MN 55304, hereinafter referred to as "ACD." WITNESSETH WHEREAS, ACD and the City have the common objective of properly managing and protecting natural resources and open spaces; and WHEREAS, the City is a legally authorized unit of government currently seeking support in its planning; and WHEREAS, ACD has the technical expertise to provide for the City assistance with such a planning effort; and WHEREAS, the City and ACD are mutually interested in cooperating with each other in order to facilitate implementation of the attached work plan for the Project; and WHEREAS, the parties agree that it is in their best interest to define their respective responsibilities and obligations; and WHEREAS, the parties are authorized to enter into agreements for activities herein described; NOW, THEREFORE, it is mutually agreed that; Article 1 Purpose The parties agree that they have joined together for the purpose of implementing a Open Space Protection Opportunities Mapping and Evaluation Project, which is attached hereto as Exhibit A and incorporated herein by reference. All tasks related to implementation of the Open Sp.ace Protection Opportunities Mapping and Evaluation Project shall be referred to as the PROJECT. Article 2 ACD Responsibility The ACD will facilitate implementation of the PROJECT. This will be accomplished by; Page 1 of 3 ------ -- - ----------- ~- --- ------ ---- --- . J . Carrying out the tasks of the PROJECT as described in Exhibit A, as feasible considering staffing and time constraints. . Provide 15 hours of ACO staff time at no charge . Provide tracking of services provided, hours worked, and materials used for invoicing purposes. Article 2 City Responsibility City is responsible to: . Provide reimbursement to ACO for all eligible costs for materials as identified in Exhibit A. . Provide compensation to ACO for services rendered as defined in, and at the rate specifi.ed in, Exhibit A. Article 4 Disbursement of Funds City agrees to furnish payment to the ACO upon invoice no later than June 30, 2008. Article 5 Contracts and Purchases All contracts let and purchases made pursuant to this agreement shall be made by the ACO in conformance with requirements apRlicable to the ACO as identified under Minnesota Statutes. Equipment purchased will become property of the ACO. Software purchased or used in conjunction with this Project will be available to the City on an ongoing basis without charge. ACO shall not contract the Project to a third party or purchase equipment or software to complete the Project without prior written authorization from the City. Article 6 Disposition of Plans, Reports and Other Data ACO and the City shall work collaboratively and freely exchange information at the request of either party through the course of the Project. At the time of completion or termination of the work, the ACO shall make available to the City all maps, tracings, reports, resource materials and other documents pertaining to the work or to the PROJECT. Reliance on this information by any party other than the City or ACD shall be at the third parties risk without consequence to the City or ACO. All data and information obtained by the ACO in the performance of the work herein may be kept and used by the ACO at its discretion, ensuring no violation of state or federal data privacy laws and regulations, to the benefit of the public. Article 7 Term and Termination This agreement shall commence when executed by both parties and shall continue until terminated. This agreement shall terminate immediately upon completion of the PROJECT or upon 30 days written notice to the other party. Notice of Termination shall be made to: City of Andover Anoka Conservation District Attn: City Administrator 16015 Central Ave. NE 1685 Crosstown Blvd. NW Suite 103 Page 2 of 3 . ( Andover, Minnesota 55304 Ham Lake, MN 55304 Article 8 Mutual Indemnification The City and ACD mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. Article 9 Affirmative Action and Equal Employment Opportunities In accordance with the ACO's policy of affirmative action and policy against discrimination, no person shall illegally, on the grounds of race, color. religion, sex, veteran's status, marital status, public assistance status, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied benefits of or be otherwise subjected to discrimination under any program, service or activity hereunder in accordance with the provisions or any and all applicable federal and state laws against discrimination. Article 10 Entire Agreement The entire agreement of the parties is contained herein including attachments "Exhibit A" Open Space Protecti~n Opportunities Mapping and Evaluation Project: Plan of Work. Any alterations, variations, modifications or waivers of the provisions of this agreement shall be valid only when they have been reduced to writing and duly signed by the parties herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement the day and year first above written. FOR THE CITY: FOR THE ACO: BY: BY: ITS: ITS: DATE: DATE: BY: BY: ITS: ITS: DATE: DATE: Page 3 of 3 -----_._._._--~._--_._---- . . Memorandum of Understanding Attachment A Open Space Protection Opportunities Mapping and Evaluation Project: Plan of Work A. Description of Work The City of Andover, hereinafter referred to as City, and the Anoka Conservation District, hereinafter referred to as ACD, have entered into an agreement to actively participate in an open space and natural resources planning effort. Under this agreement City and ACD have responsibilities as described in the Memorandum of Understanding. This attachment outlines the timeline for the Open Space Protection Opportunities Mapping and Evaluation Project and associated work, establishes the process by which specific tasks will be incorporated into this work plan, specifies the cost per unit of any services to be rendered, and specifies the resource and personnel commitments, duties, and responsibilities of City and ACD. B. Timeline (to be determined) C. Resource and Personnel Commitments City shall appoint an official contact for purposes of communication between ACD and the City. ACD shall commit the services of a Natural Resources Planner equivalent as needed to accomplish agreed upon tasks. D. Work Tasks Work tasks shall be as follows: - A) City-wide mapping of natural resource patcheslhigh-quality natural resource areas (completed) - B) Conservation zone assignment and zonal analysis including division othabitat clusters into smaller subsets based on connectivity and barriers such as major roads. Includes zone maps and narrative zone and patch descriptions (24 hours) Upon Completion of the work tasks described above, the Project shall be presented to the City Open Space Advisory Commission for further direction on the completion of the following work tasks: --- -~--_._--~----_. ------- . . - C) City-wide and zonal statistical breakdown, including full statistical breakdowns of patch size, type, rarity, etc. The statistical breakdown shall be supplemented with site/patch ecotype descriptions (16 hours) - 0) Site ranking and description, including assistance in development of natural resource patch/candidate site ranking criteria, shall be provided using ecological principles and patch/cluster characteristics to create tiered rankings of individual patches and/or clusters (25 hours) - E) Use land cover characteristics and patch/cluster information to identify potential corridors for creating/maintaining ecological connections across landscape (6 hours) Summar Table Est. Total ACD TASK DESCRIPTION Hours Cont. Billable Task A Citv-wide map of natural resources 6 6 0 Task B Conservation zone aeneration, maooino, descriotions 24 9 13 Statistical breakdown and analysis + ecotype Task C descriptions 18 0 18 Task D Site/cluster tiers and rankinas 25 0 25 Task E Corridor/Hub maooino 6 0 6 79 15 62 Additional work tasks to be completed shall be mutually agreed upon by ACO and City. ACO shall invoice for, and City shall be responsible to provide compensation for, only those services rendered for which City provided prior written authorization. Prior written authorization shall include description of task(s) and an authorized number of staff- hours or range of staff-hours. E. Duties and Responsibilities: City shall reimburse ACO for costs of paper, ink, and other supplies used in the production of maps, charts, graphs, and other documents for use or publication by City. ACO agrees not to print maps, charts and graphs for use by City without prior authorization from City. City shall compensate ACO for staff services rendered at the rate of $40.00 per staff- hour. ACO estimates that the number of hours required to complete the Project is XX hours. In the event that the estimated number of hours is reached prior to completion of the Project, ACO shall not proceed further without an amendment to this agreement agreed upon by the ACD and the City that includes an updated description of tasks and an authorized number of staff hours. ACO shall provide detailed accounting for all invoiced expenses and/or charges. - ---- ---- --- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: Courtney Bednarz, City PI~ SUBJECT: Review natural resource mapping DATE: September 26, 2007 INTRODUCTION The attached maps summarize staff s understanding of the available information. They are intended to solicit comments on how this information can be made to be more useful to the Commission. DISCUSSION As discussed at the last meeting, information has been added to the maps prepared by the Anoka Conservation District. ACTION REQUESTED The Commission is asked to discuss this item at the meeting. Attachment Floodplain/Wetland/Natural Features Map Natural Features Outside of Floodplain and Wetlands Map - --- - --- - - - -- -- -- - - - - ----- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: Courtney Bednarz, City Planllflf~ SUBJECT: Discuss changes to Parks and Open Space Chapter of the Comprehensive Plan DATE: September 26, 2007 INTRODUCTION The discussion at the last meeting indicated that the Commission may wish to make changes to the open space section of this chapter. DISCUSSION Please bring your copy of the Parks and Open Space Chapter of the Comprehensive Plan to the meeting for discussion. ACTION REQUESTED The Commission is asked to provide direction to staff on the changes that should be made.