HomeMy WebLinkAbout06.26.07 Approve Open Space Commission Bylaws
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,; 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WW~.US
TO: Mayor and Councilmemben; ~/
CC: Jim Dickinson, City Administrator . . I
Will Neumeister, Community .elopment Director{~
FROM: Courtney Bednarz, City Planne
SUBJECT: Approve Open Space Commission Bylaws - Planning
DATE: June 26, 2007
INTRODUCTION
The Council made adjustments to the by-laws at the June 26th work session. The changes are
attached. The Council is asked to approve the by-laws.
DISCUSSION
None.
ACTION REOUESTED
The Council is asked to approve the attached by-laws.
Attachment
Andover Open Space Advisory Commission By-Laws
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ANDOVER OPEN SPACE ADVISORY COMMISSION BY -LAWS ....
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1.01 ESTABLISHMENT AND PURPOSE OF THE COMMISSION
There is hereby created an Open Space Advisory Commission, pursuant to authority given by
Minnesota Statutes, and shall have the membership, responsibilities, and authority as set forth
below.
1.02 MEMBERSmP, APPOINTMENTS
The Commission shall be composed of seven (7) members, with members being Andover
residents and appointed by the City Council. Vacancies shall be filled for the unexpired portion
of a departing member's term by action of the City Council. The Administration and
Community Development Departments will serve in a staff support capacity.
1.03 MEMBERSHIP, TERM OF APPOINTMENTS
The term member of each commissioner shall be three (3) years. Commissioners shall serve
until their successor is appointed and qualified. The City Council reserves the right to waive this
rule. Initial appointments shall include thre~ (3) three-year terms, two (2) two-year terms, and
two (1) one-year terms.
1.04 OFFICERS
The City Council shall appoint a chairperson and vice chairperson for the Commission. The
Commission will hold elections for the position of secretary. They shall have duties as implied
by their titles.
1.05 MEETINGS
All meetings of the Commission shall be held in conformance with the Minnesota Open Meeting
Law. Roberts Rules of Order shall be followed. The Commission shall hold monthly meetings
as necessary at a time and place to be set by the Commission, and such special meetings as may
be called as deemed necessary by the Commission Chairperson, Secretary, or the City Council.
The Commission shall keep and preserve accurate minutes of each meeting of the Commission
or any committee thereof and these minutes shall be kept on file in the City Clerk's office. The
Commission shall adopt rules of conduct for its meetings and the transaction of its business. A
majority of members shall constitute a quorum for taking action. Each member shall have one
vote.
1.06 ATTENDENCE
Any Commissioner who fails to attend three (3) consecutive 'meetings, (without a valid excuse)
of which notice was properly given, may be subject to expulsion from the Commission. Any
expulsion does not become effective until accepted by the City Council.
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1.07 GENERAL POWERS AND RESPONSIBILITIES
The Open Space Advisory Commission is commissioned to make recommendations to the
Council on the following items:
. The open space criteria established in the Comprehensive Plan
. Whether available inventory information is sufficient or whether a more detailed resource
inventory needs to be done
. Which programs are available to help the city leverage funding
. Publicity, policies for approaching property owners and informing the community
. The property identification and selection process
. The method of land valuation and acquisition
. Standard conservation easement requirements
. Whether land under consideration meets the criteria established in the Comprehensive
Plan
. Land to be acquired
. Seeking gifts of land or grants in furtherance of goals
. Policies on accepting gifts of land
. A process for ongoing monitoring of the land and program in general
. Rules for its meetings and the transaction of its business
. Policies that fulfill the goals of the approved referendum for open space purchases.
. Short and long term plans and goals and appropriate strategies to accomplish these goals.
. Commissioners shall serve with compensation set by the City Council. Expenses that are
deemed necessary and budgeted may be incurred.
1.08 FINANCES OF THE COMMISSION
The Open Space Advisory Commission will have no taxing authority. The City Finance
Department will serve as the Fiscal Agent for the Board and will provide timely reporting to the
Commission on revenues and expenses. The finance department will also administer grants and
the budgets associated with those grants. An audit of funds shall be made annually and be made
in conjunction with the funds of the City.
1.09 EFFECTIVE DATE
This framework shall become effective upon the appointment of the full Commission by the
Andover City Council.
Adopted by the City Council of the City of Andover this _ th day of July, 2007.
CITY OF ANDOVER
ATTEST:
Victoria V olk, City Clerk Michael R. Gamache, Mayor