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HomeMy WebLinkAbout2025-11-18-25 CC REGULAR ANDOVER CITY COUNCIL MEETING – NOVEMBER 18, 2025 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Barthel, November 18, 2025, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Rick Engelhardt, Karen Godfrey, Scott Schue, and Jonathan Shafto Councilmember absent: None Also present: City Administrator, Sarah Cotton Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Fire Chief, Dennis Jones City Planner, Peter Hellegers Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one came forward to address the Council. AGENDA APPROVAL Motion by Shafto, Seconded by Schue, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES October 28, 2025, Workshop Meeting: Correct as written. November 3, 2025, Regular Meeting: Correct as amended. Councilmember Godfrey noted a correction on the November 3, 2025, minutes to page 7, line 5, where the last word should be ‘consistent’. Motion by Engelhardt, Seconded by Godfrey, to approve the October 28, 2025, Workshop meeting minutes, and the November 3, 2025, Regular meeting minutes as amended. Motion carried unanimously. Regular Andover City Council Meeting Minutes – November 18, 2025 Page 2 1. CONSENT ITEMS A. Approve Payment of Claims B. Approve Agreement for Full-Service Animal Control and Impound Housing Services with Companion Animal Care & Control C. Consider Resolution Approving State of Minnesota Joint Powers Agreement and Related Amendment with the City of Andover on Behalf of its City Attorney (R123-25) D. Approve Resolution Accepting Miscellaneous Donations (R124-25) E. Receive October 2025 General Fund Progress Report F. Receive October 2025 City Investment Report G. Order Feasibility Report / 26-02A: 2026 Street Reconstruction (Creekridge Estates) (R125- 25) H. Order Feasibility Report / 26-02B: 2026 Street Reconstruction (Kadlec Estates) (R126-25) I. Order Feasibility Report / 26-02C: 2026 Street Reconstruction (East Round Lake Estates) (R127-25) J. Order Feasibility Report / 26-02D: 2026 Street Reconstruction (Nightingale Preserve / strd Wittington Ridge / Nightingale Estates 1 – 3 Additions) (R128-25) K. Order Feasibility Report/26-02E: 2026 Street Reconstruction (Leeman Lake Estates) (R129-25) rd L. Order Feasibility Report / 26-11A: 2026 Full Depth Reclamation (173 Avenue NW / th Navajo Street NW / 175 Avenue NW) (R130-25) M. Order Feasibility Report/26-11B: 2026 Full Depth Reclamation (Northglen Area / Woodland Pond) (R131-25) N. Order Feasibility Report / 26-11C: 2026 Full Depth Reclamation (Birchwood Pond) (R132-25) O. Order Feasibility Report / 26-11D: 2026 Full Depth Reclamation (Old Constance Boulevard) (R133-25) P. Order Feasibility Report / 26-12: 2026 Mill & Overlay (Grow Oak View Estates) (R134- 25) Q. Approve Revised Assessment Manual and Roadway Reconstruction, Full Depth Reclamation & Overlay Assessment Policy R. Approve Compensating Change Order #1 /25-02A: 2025 Street Reconstruction (Xenia st Street NW / Vintage Street NW / 161 Avenue NW) / 25-02B: 2025 Street th Reconstruction (Indian Meadows 5 Additions) / 25-11B: 2025 Full Depth Reclamation (Fox Meadows & Indian Meadows) / 25-11C: 2025 Full Depth Reclamation (Pine Hills Addition) (R135-25) Motion by Engelhardt, Seconded by Shafto, to approve of the Consent Agenda as read. Motion carried unanimously. 2. DISCUSSION ITEMS A. ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT Regular Andover City Council Meeting Minutes – November 18, 2025 Page 3 Commander Brent Erickson provided a monthly report including two burglaries, one on private property and another at the movie theater. He shared they had a DWI refusal arrest during the month when a deputy stopped a wrong-way driver who appeared impaired but refused the official DWI test. He noted there was another DWI refusal arrest when they were called for a disorderly man in a drive-thru who also refused the official DWI test. He added they assisted the Ramsey Police Department with locating an individual who was involved in a domestic dispute. He stated they were able to locate her at the movie theater, where she was arrested. He noted there was a deputy who was patrolling on Argon Street when he noticed an individual who had an outstanding warrant, and he was able to arrest him without incident. He shared they also made a shoplifting arrest at Walmart during the month, where someone stole $1,750 worth of merchandise. He said they made another warrant arrest on Crosstown Boulevard when they were called for an individual dumpster diving. He shared they made another DWI arrest when a deputy stopped a vehicle for speeding on Round Lake Boulevard. He added there was another shoplifting arrest made at Walmart during the month. He said they made a domestic assault arrest on a 22-year-old female who was assaulting her grandparents. He noted there was another DWI arrest made on an individual who was not using signals to turn and was swerving in and out of his lane. He added they made a shoplifting arrest on two individuals at Target and one at Walmart on the same day during the month. He shared there was a damage to property incident where deputies observed two vehicles traveling at a high speed on Jay Street, when one of the vehicles started driving through backyards and hitting several trees. He noted in this incident, the driver of the first vehicle was being chased by another vehicle, his girlfriend, who was pulled over. He noted the Sheriff's Office th will be hosting its annual Out in the Cold event this Thursday, November 20, from 4:00 p.m. to 7:00 p.m. Councilmember Engelhardt asked what kind of donations they are looking for at the Out in the Cold event. Commander Erickson said they are accepting cash donations. Councilmember Schue thanked Commander Erickson and all of the Sheriff’s Office deputies for helping keep the community safe. He asked what the Sheriff’s Office is doing for mental health support. Commander Erikson shared the Sheriff’s Office recently hired a social worker who helps throughout the department with mental health-related calls to help provide resources to the individual or their family. He said the social worker has been very busy since being hired. He noted within her first few months, she was working over 50 cases. He added they also have someone in the criminal investigation division who helps with some mental health situations as a victim advocate. Councilmember Shafto asked about the definitions of some of the CSO offenses. He asked if they could be provided with a list of definitions for offenses that fall under CSO jurisdiction, such as extra patrol. Commander Erickson explained that extra patrol is when someone calls into the Sheriff’s Office and asks them to keep an eye on different properties when residents are away. He added he can provide a list of what each item in this report includes. B. FIRE DEPARTMENT MONTHLY REPORT Regular Andover City Council Meeting Minutes – November 18, 2025 Page 4 Fire Chief Jones provided a monthly report including 180 calls for service, which is an increase over this time last year. He said they are busy with providing mutual aid and completing training th hours. He shared they were dispatched to a call on October 6 for an enclosed trailer fire with a lot of machinery in it. He noted this event is still under investigation. He noted they were th dispatched to a dwelling fire on October 14, where they were able to rescue a dog and a cat from a burning home. He said this fire is still under investigation as well. He shared they were dispatched th to another dwelling fire on October 17, to the city of Anoka, where they provided mutual aid. He th noted on October 20, they were dispatched to assist a resident with a flooding issue, where they were able to secure the flood until the appropriate contractor was able to assist with the flooding. rd He explained on October 23, they were dispatched to assist tree trimmers who were stuck in a th scissor lift. He shared on October 30, they were dispatched to a commercial building for an electrical odor, where they were able to locate that the electrical motors were seized before the situation escalated. He noted they have three individuals who are going through the hiring process, six individuals who are completing their final exams for EMT training, and five individuals who are completing their exams for the fire academy. He shared the Fire Department is participating in a No Shave November to help raise awareness for men’s health. Councilmember Schue noted the public education hours have almost doubled since this time last year. He asked what they are doing to increase this. Chief Jones shared with a large presence on social media, a lot of residents are finding out about them, and they are making a robust effort for community education and involvement. Councilmember Schue asked if any of the firefighters are going out and talking at schools or other public events. Chief Jones said they do have firefighters who go into schools to educate the public on fire safety. He stated they also attend hockey tournaments and activities in the parks. He added they also have groups reach out to them about fire safety education. Councilmember Schue thanked Chief Jones and all of his firefighters for all the work they do throughout the community. Councilmember Engelhardt asked about the support that was recently given to the Minnesota Firefighting Community that they recently gave. Chief Jones explained last week, they were able to secure one of their quadplexes for live fire training. He shared they had to work with Community Development, the MPCA, and the Minnesota Fire Marshall’s Office to make this happen. Councilmember Engelhardt noted the Fire Department also had a large involvement in the recent food drive and thanked the department for this effort, as well as for everything else they do every day for the community. Mayor Barthel encouraged residents to follow the Fire Department on social media to keep up with the progress of the No Shave November challenge. C. CONSIDER A CONDITIONAL USE PERMIT FOR A DRIVE-THRU/DRIVE-UP LANE FOR THE PROPERTY AT 13879 ROUND LAKE BOULEVARD, ALSO Regular Andover City Council Meeting Minutes – November 18, 2025 Page 5 IDENTIFIED AS LOT 1, BLOCK 1, DOWNTOWN CENTER (PID# 34-32-24-13- 0078), HAKANSON ANDERSON, 3601 THURSTON AVENUE, ANOKA, MN 55303 (APPLICANT) The City Council is requested to review a Conditional Use Permit (CUP) for a drive-thru/drive-up window at 13879 Round Lake Boulevard and consider the Planning and Zoning Commission's recommendation of approval. City Planner Hellegers reviewed the Staff report in regard to the CUP request for a drive- thru/drive-up window at 13879 Round Lake Boulevard for a financial institution. Councilmember Godfrey asked if this would require the addition of a fire hydrant in the area. She noted this is in the MUSA; however, there are very few fire hydrants in the area. Mr. Hellegers said he is not sure if there are any additional fire hydrants in the plans. He noted during the commercial site plan process, they will review this with the Fire Department, and they will provide direction on whether additional fire hydrants are needed. Councilmember Godfrey shared her appreciation for the driveway further east to help with reaction time for vehicles and turning space for emergency vehicles. th Mayor Barthel asked about the service road from 139 Avenue to the strip mall, which will be removed. He noted he was under the impression that this service road was for the Fire Department to be able to get in and out of this area. He asked if this road is no longer needed by the Fire Department. Mr. Hellegers noted there are other ways that emergency vehicles can access this area, so the service road is no longer needed. He added there is not currently an easement across this road anyway, which is another reason they were planning to remove it. Motion by Shafto, Seconded by Godfrey, to adopt Resolution No. R136-25, approving a conditional use permit request for a drive-thru window for the proposed business located at 13879 Round Lake Boulevard. Further discussion: Councilmember Schue asked if the Planning Commission’s recommendation of approval was unanimous. Mr. Hellegers said yes. Motion carried unanimously. D. CONSIDER A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO ADD NEW COMMERCIAL BUILDINGS ON THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II (PID# 34-32-24-42-0029) (PARKING LOT NORTH OF ANDOVER CINEMA), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, Regular Andover City Council Meeting Minutes – November 18, 2025 Page 6 MN 55102 (APPLICANT) The City Council is requested to consider a Conditional Use Permit (CUP) for an Amendment to a Planned Unit Development (PUD) to add new commercial buildings on the property at Andover Station II. Mr. Hellegers reviewed the Staff report concerning the PUD amendment to add new commercial buildings in Andover Station II. Councilmember Shafto noted the Planning Commission had a great discussion on this item. He said he likes the idea of what is proposed, as it is a creative use of the space. He shared he is concerned with the flow of traffic to this space. He asked if there had been any discussion around any potential issues the flow of traffic could cause with other businesses in the area. Mr. Hellegers shared Staff has looked into this, and it is consistent with how the parking lot currently operates, so it is no different than the current flow of traffic. He noted the removal of the plaza will help with the north-to-south traffic between the two spaces. He said the traffic will funnel to the access areas that they would want traffic to flow through anyway. He added the applicant conducted their own traffic study on the site. Councilmember Shafto shared his main concern is with vehicles speeding through the parking lot to get out of the lot. Motion by Schue, Seconded by Godfrey, to adopt Resolution No. 137-25, approving the conditional use permit/planned unit development amendment requested by Java Companies, for Andover Station II. Further discussion: Mayor Barthel stated he agrees with Councilmember Shafto’s concerns and would like them to keep an eye on the traffic flow through this area. Motion carried unanimously. E. CONSIDER A 3-LOT PRELIMINARY PLAT TO BE KNOWN AS “ANDOVER STATION III” FOR THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II, (PID# 34-32-24-42-0029), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) The City Council is requested to consider a Preliminary Plat for the property at the southwest corner of Jay Street NW and Bunker Lake Boulevard. Mr. Hellegers reviewed the Staff report regarding a preliminary plat to be known as Andover Station III in Andover Station II. Regular Andover City Council Meeting Minutes – November 18, 2025 Page 7 Mayor Barthel asked if there is another area throughout Andover Station that could be developed into a small square like this one. Mr. Hellegers said this would eat up some of the parking space in the area. He noted there are likely not very many additional opportunities for development throughout the rest of this area. Mayor Barthel said he would like them to be careful with the parking in the area, as the bowling alley and the movie theater often need a lot of this parking space. Motion by Shafto, Seconded by Engelhardt, to adopt Resolution No. R138-25, approving the preliminary plat requested by Java Companies for “Andover Station III.” Motion carried unanimously. F. CONSIDER A CONDITIONAL USE PERMIT FOR A DRIVE-THRU/DRIVE-UP LANE FOR THE PROPOSED “LOT 2 OF ANDOVER STATION III”, FOR THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II, (PID# 34-32-24-42-0029), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) The City Council is requested to consider a request for a Conditional Use Permit (CUP) for a drive- thru for the subject property located at the southwest corner of Jay Street NW and Bunker Lake Boulevard NW (PID #34-32-24-42-0029) and described as Lot 2, Block 1 of the proposed Andover Station III plat. Mr. Hellegers reviewed the Staff report concerning a CUP request for a drive-thru/drive-up lane on Lot 2 of Andover Station III. Mayor Barthel asked if the building to the east on Lot 2 has a drive-thru. Mr. Hellegers said no. Motion by Godfrey, Seconded by Engelhardt, to adopt Resolution No. R139-25, approving a conditional use permit request for a drive-thru window, for the proposed business located at “Lot 2, Block 1, Andover Station III.” Motion carried unanimously. G. CONSIDER A CONDITIONAL USE PERMIT FOR A DRIVE-THRU/DRIVE-UP LANE FOR THE PROPOSED “LOT 1 OF ANDOVER STATION III”, FOR THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II, (PID# 34-32-24-42-0029), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) The City Council is requested to consider a request for a Conditional Use Permit (CUP) for a drive- thru for the subject property located at the southwest corner of Jay Street NW and Bunker Lake Boulevard NW (PID #34-32-24-42-0029) and described as Lot 1, Block 1 of the proposed Andover Station III plat. Mr. Hellegers reviewed the Staff report in regard to the CUP request for a drive-thru/drive-up lane Regular Andover City Council Meeting Minutes – November 18, 2025 Page 8 on Lot 1 of Andover Station III. Motion by Shafto, Seconded by Godfrey, to adopt Resolution No. R140-25, approving a conditional use permit request for a drive-thru window, for the proposed business located at “Lot 1, Block 1, Andover Station III.” Motion carried unanimously. 3. STAFF ITEMS A. ADMINISTRATOR’S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Administrative Staff Report) City Administrator Cotton reviewed the Administrative Staff report. th She shared the annual tree lighting event will be held on Friday, December 5, from 6:00 p.m. to 8:00 p.m. at the Andover Community Center. She shared Santa and Mrs. Claus will be in attendance, and there will be a bonfire with s'mores and hot chocolate, as well as food trucks. She added the Fire Department will be hosting a food drive at this event as well. (Public Works/Engineering Department Report) Director of Public Works/City Engineer Berkowitz reviewed the Public Works and Engineering Department report. He shared the parks maintenance crew are continuing to work on leaf pick-up and are nearing completion of this. He said the plow rigs are prepped and ready for the first snow event when it happens. He noted they had the second neighborhood meeting for the street reconstructions earlier this evening. He shared st they will be hosting an open house for the Red Oaks Phase 2 project on December 1, from 5:00 p.m. to 7:00 p.m. He noted they have received access agreements to 82 out of the 84 properties in this neighborhood. Mayor Barthel asked when residents can start staking their yards for plowing and how they can go about getting their stakes. Mr. Berkowitz shared they have stakes available with orange painted tops that residents can come and get from the Staff at City Hall to stake off the edge of their curb to help plow drivers know where the road ends. Mayor Barthel added he has also been staking his trails, which seems to be helpful for the plow drivers. MAYOR/COUNCIL INPUT Councilmember Shafto shared he had his first meeting with the Community Education Advisory Council last week. He noted they run the Adventures Plus program, which currently has 300 kids on the waitlist, due to difficulty in finding staff. He said if anyone is interested in a part-time job working with kids, he would encourage them to look into Adventures Plus. Regular Andover City Council Meeting Minutes – November 18, 2025 Page 9 ADJOURNMENT Motion by Schue, Seconded by Engelhardt, to adjourn. Motion carried unanimously. The meeting adjourned at 8:08 p.m. Respectfully submitted, Ava Major, Recording Secretary REGULAR ANDOVER CITY COUNCIL MEETING MINUTES – NOVEMBER 18, 2025 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE ..................................................................................................1 RESIDENT FORUM ..............................................................................................................1 AGENDA APPROVAL ..........................................................................................................1 APPROVAL OF MINUTES ...................................................................................................1 1. CONSENT ITEMS ..........................................................................................................2 A. Approve Payment of Claims ........................................................................................2 B. Approve Agreement for Full-Service Animal Control and Impound Housing Services with Companion Animal Care & Control ................................................................................2 C. Consider Resolution Approving State of Minnesota Joint Powers Agreement and Related Amendment with the City of Andover on Behalf of its City Attorney (R123-25) ........2 D. Approve Resolution Accepting Miscellaneous Donations (R124-25) ...........................2 E. Receive October 2025 General Fund Progress Report ......................................................2 F. Receive October 2025 City Investment Report ................................................................2 G. Order Feasibility Report / 26-02A: 2026 Street Reconstruction (Creekridge Estates) (R125-25) ...............................................................................................................................2 H. Order Feasibility Report / 26-02B: 2026 Street Reconstruction (Kadlec Estates) (R126- 25) ....................................................................................................................................2 I. Order Feasibility Report / 26-02C: 2026 Street Reconstruction (East Round Lake Estates) (R127-25) ...............................................................................................................................2 J. Order Feasibility Report / 26-02D: 2026 Street Reconstruction (Nightingale Preserve / strd Wittington Ridge / Nightingale Estates 1 – 3 Additions) (R128-25) ....................................2 K. Order Feasibility Report/26-02E: 2026 Street Reconstruction (Leeman Lake Estates) (R129-25) ...............................................................................................................................2 rd L. Order Feasibility Report / 26-11A: 2026 Full Depth Reclamation (173 Avenue NW / th Navajo Street NW / 175 Avenue NW) (R130-25) .................................................................2 M. Order Feasibility Report/26-11B: 2026 Full Depth Reclamation (Northglen Area / Woodland Pond) (R131-25) ....................................................................................................2 N. Order Feasibility Report / 26-11C: 2026 Full Depth Reclamation (Birchwood Pond) (R132-25) ...............................................................................................................................2 O. Order Feasibility Report / 26-11D: 2026 Full Depth Reclamation (Old Constance Boulevard) (R133-25) .............................................................................................................2 P. Order Feasibility Report / 26-12: 2026 Mill & Overlay (Grow Oak View Estates) (R134-25) ...............................................................................................................................2 Q. Approve Revised Assessment Manual & Roadway Reconstruction, Full Depth Reclamation & Overlay Assessment Policy.............................................................................2 R. Approve Compensating Change Order #1/25-02A: 2025 Street Reconstruction (Xenia stth St./Vintage St./161 Ave.)/25-02B: 2025 Street Reconstruction (Indian Meadows 5 Additions)/25-11B: 2025 Full Depth Reclamation (Fox Meadows & Indian Meadows)/25- 11C: 2025 Full Depth Reclamation (Pine Hills Addition) ( (R135-25) ....................................2 2. DISCUSSION ITEMS .....................................................................................................2 A. ANOKA COUNTY SHERIFF’S OFFICE MONTHLY REPORT ...................................2 B. FIRE DEPARTMENT MONTHLY REPORT .................................................................3 C. CONSIDER A CONDITIONAL USE PERMIT FOR A DRIVE-THRU/DRIVE-UP Regular Andover City Council Meeting Minutes – November 18, 2025 Page 11 LANE FOR THE PROPERTY AT 13879 ROUND LAKE BOULEVARD, ALSO IDENTIFIED AS LOT 1, BLOCK 1, DOWNTOWN CENTER (PID# 34-32-24-13- 0078), HAKANSON ANDERSON, 3601 THURSTON AVENUE, ANOKA, MN 55303 (APPLICANT) (R136-25) ...............................................................................................4 D. CONSIDER A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO ADD NEW COMMERCIAL BUILDINGS ON THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II (PID# 34-32-24-42-0029) (PARKING LOT NORTH OF ANDOVER CINEMA), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) (R137-25) .............................................................................5 E. CONSIDER A 3-LOT PRELIMINARY PLAT TO BE KNOWN AS “ANDOVER STATION III” FOR THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II, (PID# 34-32-24-42-0029), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) (R138-25) ........................6 F. CONSIDER A CONDITIONAL USE PERMIT FOR A DRIVE-THRU/DRIVE-UP LANE FOR THE PROPOSED “LOT 2 OF ANDOVER STATION III”, FOR THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II, (PID# 34-32-24-42-0029), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) (R139-25) .............................................................................7 G. CONSIDER A CONDITIONAL USE PERMIT FOR A DRIVE-THRU/DRIVE-UP LANE FOR THE PROPOSED “LOT 1 OF ANDOVER STATION III”, FOR THE UNADDRESSED PROPERTY AT LOT 15, BLOCK 1, ANDOVER STATION II, (PID# 34-32-24-42-0029), JAVA COMPANIES, 879 SHEFFER AVENUE, ST. PAUL, MN 55102 (APPLICANT) (R140-25) .............................................................................7 3. STAFF ITEMS ................................................................................................................8 A. ADMINISTRATOR’S REPORT .....................................................................................8 MAYOR/COUNCIL INPUT ...................................................................................................8 ADJOURNMENT ...................................................................................................................9