HomeMy WebLinkAboutCC April 18, 1989
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DATE: April 18, 1989
ITEMS GIVEN TO THE CITY COUNCIL
Planning & zoning Commission Minutes (3/28/89)
Regular City Council Minutes (4/4/89)
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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~~ WHAT'S HAPPENING? 9~ ~~
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:: April 18, 1989 ::
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~~ Howard Koolick will be starting on April 24, **
:: 1989. ::
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~~ Radium Bill **
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:: Senator Dahl also has introduced a bill that is ::
~~ proposed to provide funding for a study by the **
:: Minnesota Geological Survey and the Minnesota ::
~~ Department of Health. **
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:: Attached are the recommendations of the BWSR ::
~~ (Board of Water and Soil Resources) Staff based **
:: on the program evaluation they performed on the ::
~~ Coon Creek Watershed District. **
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Southbridge Office Building
155 South Wabasha Ave" Suite 104
51. Paul, Minnesota 55107
(612) 296.3767
Regional Offices
Northwest Region
1819 Bemidji Ave.
Bemidji, MN 56601
218,755.3963
Northeast Region
Government Service Cenler
320 W. 2nd Street
Room 603 .
Duluth, MN 55802
2t8.723.4752
West CentrClI Region
611 Iowa Avenue
Slaples. MN 56479
218.894.1692
South Centr..,,1 Region
Box 75&
New Vim. MN 56073
507,354.2196
Southeast Region
Friedell Bldg~, Room 100
1200 S. Broildway
Rodw$ler. MN 55904
507,285,7458
SOlllh\\'l~!'I1 Rl.~ion
80),111
1400 E.l~'on Slrcel
MM,hall, MN 56258
507.537.7260
East Central Region
Soulhbridge Office Building
155 South WJbasha Ave., Suite 104
51. Paul, MN 55107
612.296,3767
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An [(llI,ll
()I)lllutUl,il\'llllIJloyt'r
~E-G EJ'VE
H~D
CITY OF ANDOVER
March 23, 1989
Mr. Mel Schulte, President
Coon Creek Watershed District
550 Bunker Lake Blvd.
Andover, Mn. 55303
Dear Mr. Schulte:
I would like to thank you for inviting the BWSR to
conduct a Program Evaluation in your watershed
district. As you know, this evaluation is a prototype
for watershed districts. BWSR staff spent several hours
discussing District activities and procedures with your
administrator and engineer on March 2 and 3, 1989. We
appreciate the cooperation and assistance we received.
The evaluation process centered around a series of
questions organized under the categories of Compliance
Checks, Appointments, Employee Policies, District
Operations, Relationships, and District Perceptions/
Ideas. Based on district responses to these questions
and a review of district files, BWSR staff developed a
number of recommendations. Recommendations on the more
minor items are detailed in a BWSR staff report
previously distributed to managers. The two primary
recommendations are contained in this letter.
Recommendation 1:
THE DISTRICT SHOULD HAVE A FULL TIME ADMINISTRATOR AND
ITS OWN OFFICE.
The District should be commended for having taken the
initiative to hire an administrator. The current
arrangement is to contract for administrative services
on an hourly basis with a consultant operating out of
his business office.
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Mr. Me1 Schulte, President
Coon Creek Watershed District
March 23, 1989
Page Th>ree
including reestablishing an Advisory Committee. The District must
further strengthen its communications efforts. Many questions and
concerns voiced by District residents and other local officials
could be answered pro-actively through a strong Communications
Program.
The Advisory Committee should be used in designing an effective
Communications Program. They could help the District decide what
information needs to be disseminated, who needs to get the
information, and in what form the information should be
presented.
Key communication program elements should include brochures, news
art i c 1 e s , d ire c t m a i Ii n g S , and s 1 ide or v ideo pre s en t at ion s . An
attractive brochure can be developed describing the District and
its role. A focused effort can be p1ac~d on getting news articles
written with enough flair to be picked up by local newspapers.
Periodic direct mailings or newsletters can be sent out to all
residents and perhaps can be jointly mailed with municipal
newsletters. Many municipal newsletters are. currently sent out
and contain articles such as a "Mayor's Message", articles on
municipal activities, etc. These comJIlunication elements can be
used for routine presentations to the County and cities. This
will help coordinate District plans, programs, and project
activities.
We see several advantages to establishing a Communications
Program:
Increased public awareness and unders.tanding special
purpose local governments have sometimes been characterized
by. critics as "invisible" or "hidden" government, as they
are less well known than general purpose units of govern-
ment. Increasing communications will allow the District to
assume a pro-active role in describing the resource needs.
Improve inter10ca1 relationships the District needs
support from other local units of government to be success-
ful. Strong communications with other local units will help
build understanding and confidence in District programs.. It
is vitally important for the District to develop working
partnerships with the cities, county, and soil and water
conservation district.
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Evaluation Ideas from Coon Creek
w.o. Evaluation
COMPLIANCE CHECKS
Bookkeeping:
-The Manager's should direct staff to provide a monthly summary
financial report and strive to understand the budget in it's
entirity.
-The District is implementing the recommendations of the state
Auditor's report.
Plans and Reports:
-The District individually consults other agencies when updating
the overall plan. It would be beneficial to also involve the
groups collectively.
-The plan should be used in making decisions at monthly board
meetings or else it is not serving its' purpose as a policy plan.
-The W.O. should request to present and review their annual report
with the County commissioners, and provide copies to affected local
units.
General Compliance Checks:
-The bistrict should develop a records retention. plan with the
assistance of the Department of Administration pursuant to M.S.
section 138.17, subd. 7, and the Minnesota Historical society.
-A citizens advisory
Advisory committee
rotational basis.
committee is being formed, good!
members will attend W.O. meetings
a
on
-Anoka County commissioners should make an appointment to the term
that expired in May 1988.
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Committees:
-The district currently has no standing
of committees for matters such as
communications with staff. ,
committees.
and finance
Establishment
may improve
staff Reports:
-Reports are mailed to managers before the meeting. Good!
Treasurer's Report:
-currently a monthly treasurer's report is not submitted to the
managers at the monthly meeting. We recommend that a monthly.
treasurers report be prepared and contain a program summary,
interim budget report, and list of bills payable.
The financial report should then be officially approved at the
district meeting. Managers absolutely need to have a fundamental
understanding of the Watershed District budget.
but do not have
We recommend that
-Bills are currently presented to the managers
dates worked listed or how many hours worked.
this be done.
Minutes:
-Minutes are generally complete and contain resolutions describing
board actions. Minutes should show actual votes with names for and
against motions.
-Permit numbers should be referenced in resolutions. Pertinent
topics should be covered in more detail (e.g. "letter from Jim
Birkholz reviewed" doesn't reveal what the subject was) .
-Minutes should be signed by the secretary or other appropriate
board member on a regular basis.
COMMUNICATIONS
Mail handling:
-The situation where mail is routinely forwarded leaves much to be
desired. We recommend a single mailing address be designated for
the watershed district and that someone open the mail daily and
route accordingly.
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c:> Public Relations:
-The District generates publicity through newspaper articles on
its' activities. A tour was held in July for residents. We
commend you on these activities to inform people of your
activities.
-The District should produce a-brochure explaining its' programs.
Relationships with other Agencies:
-The District should review its' annual objectives with the county
commissioners and city councils to foster good communication.
-The District has initiated a joint meeting with the Anoka Soil and
Water Conservation District. We hope these cooperative efforts
continue!
Training Needs(Staff Perception):
-W.O. would like the BWSR to have a strong role inprov iding
training.
Support Needs(Staff Perception):
-A managers handbook and uniform accounting system would be good
for watershed districts.
-More legal guidance from the state would be beneficial.
Manager Development (Staff Perception):
- It was believed that managers would appreciate-more training on
Chapter 112 responsibilities from the State. Need to "represent
the entire district, not just their own city.
-Also there was concern for the district's mission.
provide drainage or asthetically pleasing open space?
Is it to
-More und~rstanding is needed of other State and Federal units of
government that deal with water.
_-Managers need to take decisive action when necessary.
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7:30 P.M.
9:00 P.M.
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CITY of ANDOVER
Regular City Council Meeting - April 18, 1989
Call to Order
Resident Forum
Agenda Approval'
Approval of Minutes
Discussion Items
1. B. Hay Sewer Request
2. Creek ridge Estates storm Sewer
3. Ordinance 8 Amendments
4. Kirby Estates Sketch Plan
5. Storm Drainage/Tulip Street
6. Kensington Estates 4th Addn. Final Plat
7. CCWD Legislation
8. D. Lawrence Rezoning
9. Crosstown Blvd. Storm Sewer, Cont.
HRA Meeting (Nordeen Addition Bid)
Closed Meeting (F.D. Employee)
Staff, Committee, Commissions
10. Comm. Park Purchase Agreement
11. Olson Tires
12. Disaster Plan Approval
13. URder~o~Rd stora~e Tank Leak Detectim.
14. Authorization to Hire P.W. Employee
15. City Celebration/Downtown Center
16. Approve Evaluation Forms
17. Assessment Abatement
18. Funding for Furnace Conversion/City Hall
19. .'\.~prove Letter To liB. Dept. of Health
Non-Discussion items
20. Award Bid/88-35A/Test Well
21. Basemc8t Approvals
22. Joint Powers Agreement/Signal 135th & RLB
23. Execute Option/Laptuta Property
24. Approve Plans & Specs/89-8/Kensington 4th
25. Approve Plans & Specs/89-1/ward Lake Drive
26. Approve Plans & Specs/89-2/Tulip Street
Approval of Claims
Adjournment
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO. Approval of Minutes
BY: V. Volk
BY:
AGENDA SECTION
NO. Approval of Minutes
ORIGINATING DEPARTMENT
Administration
APPROVED F
AGENDA
The City Council is requested to approve the following minutes:
April 4, 1989
Regular Meeting
V
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO.
DATE
ORIGINATING DEPARTMENT
April 18, 1989
Discussion Items
Engineering
BY:
ITEM
NO. B. Hay Sewer
Request
BY: James E. Schrantz
The City Council is requested to consider the request of Bruce Hay
to amend the Comprehensive plan's sanitary sewer service area to
include that property (approximately 50 acres) owned by him
located on the lower southwest corner of Round Lake.
Currently, we are requesting sewer capacity through the Anoka
interceptor that will soon connect to the C.A.B. interceptor for
Rosella Sonsteby.
The Hay and Sonsteby properties both are currently in the Metro
Service Area #3.
The Coon Rapids interceptor service area is in Metro Service Area
#2.
This will require a Comprehensive Plan Amendment.
Attached are letters from Karla R. Wahl, P.A., Bruce Hay's
attorney.
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COUNCIL ACTION
MOTION BY
TO
SECOND BY
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Law Offices
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4717 IDS Center 80 South Eighth Street
Minneapolis, Minnesota 55402
(612) 330-3040
Karla R. Wahl
March 21, 1989
The City of Andover
1685 N.W. Crosstown Boulevard
Andover, Minnesota 55304
A'ITN: Vicki
Re: REQUEST FOR BE PLACED ON
APRIL 4, 1989 CITY COUNCIL AGENDA
Dear Vicki:
The undersigned is an attorney representing Bruce Hay. By this letter, you are
requested to place Bruce Hay on the agenda for the City Council meeting scheduled
for April 4, 1989. Bruce Hay hereby requests that the City of Andover amends its
sewer service area to include that property (approximately fifty acres) owned by him
located on the lower southwest corner of Round Lake.
Your attention to placing this matter on the April 4th agenda is appreciated.
Sincerely,
v1!~ i td~
Karla R. Wahl
KRW:smn
cc: Bruce Hay
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Law Offices
~!JR. ~J4' 9d
4717 IDS Center 80 South Eighth Street
Minneapolis, Minnesota 55402
(612) 330-3040
FAX (612) 330-3060
Karla R. Wahl
Bridget Fisher
Legal Assistant
April 5, 1989
The City of Andover
1685 N.W. Crosstown Boulevard
Andover, Minnesota 55304
ATIN: Vicki
Re: Hay Request to be on April 4th City Council Meeting Agenda
Dear Vicki:
This letter will confirm our conversation on April 4, 1989 in which you advised
me that the city attorney had pulled the request of Bruce Hay to be on the April 4,
1989 City Council meeting agenda. You advised me that the City Council would not
hear any request of Bruce Hay at the April 4, 1989 meeting. The reason given to
you by the city attorney for not allowing Bruce Hay to be on the April 4th agenda
was that the appeal period has not yet expired for appeal from the recent decision by
the Minnesota Court of Appeals.
This letter is to request that Bruce Hay be placed on the agenda for the
April 18, 1989 City Council meeting.
Sincerely,
9{a~ f. td-Jcf
Karla R. Wahl
KRW:smh
cc: Bruce Hay
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO.
DATE
ORIGINATING DEPARTMENT
Ap r il 18, 1989
ITEM
NO.
Discussion Items
,(,.
Creekridge Estates
Storm Sewer
Engineering
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AP:yP~_"0 irE FOR
AG ",DA
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BY
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BY: Todd J. Haas
The City Council is requested to review and discuss the problems
that have risen in creekridge Estates about grading, the
possibility of storm sewer extension, and erosion.
These have been problems since the first few homes were built in
this area of the plat.
Staff has worked with property owners to determine what should
have been done by the builder and/or developer. The problem the
property owners have is that once the lot has been closed on, the
builder leaves the grading for the property owner and/or leave
them short of what the grading plan indicates. Attached is a
supplement of a purchase agreement which is given to all of the
builders in Creekridge from the developer.
Staff has attached the letter from Ken Gust indicating the plat
had been graded according to grading plan.
Options that are available for the City to consider are:
1. To extend the storm sewer pipe of drawing #1 (has been
installed and paid for by the developer) to north end of
Block 2 as shown in drawing #2. The estimated cost would
be approximately $20,970. This cost would include common
borrow to bring the existing grade up.
2. Re-grade the area according to the grading plan to
eliminate standing water.
3. Do nothing.
The other concern that may arise is who will pay. The City does
not have a budget set aside for these types of projects.
.
COUNCIL ACTION
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MOTION BY
TO
SECOND BY
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K~n Gust Enterprises
199 Coon. Rapids BLVD, s. ,209
. Coon Rapids, MN 55433
.-..' "'.786-8022
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October 26, 1988
MEMORANDUM
TO: Whom It May Concern
FROM, ReI?=- "P: D~~per .
Subject: Creek Ridge Estates, Andover
Completion of Grading
Grading for the subject property was substantially completed
in 1986, in accordance with the approved grading plan, except
... for a few lots along the east which required fill which has
?been completed. .
Tolerances for completion was plus or minus .2' for roadways
and minus .4' for yard areas which needed black dirt and sod.
The drainag~ problem inth~ near yards at center, of pldt is .
because the city installed storm outlet was. .4' too high and
.. the builders and homeowners did not place black dirt and sod
~n their rear yards. The. developer should be released of any
furth~r responsibility on this project.
:',:{ KG: jm
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entitled to commence any improvements whatsoever on the property
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until: "..~-.-.,,_.::..~!::. .~:.::'-
(a) Buyer has forwarded to Seller a copy of the plans
.. with respect to the sinqle family res idence to be
constructed by Buy~r on said lot and received the
Seller's written approval from either Richard S.
Carlson or Edwin A. DroppS, Jr. or their
desiqnated aqent. It is specifically understood,
however, that notwi thstandinq. the fact that the
Seller reserves the riqht to approve said plans
prior to Buyer commencinq any construction or
beqinning any work on the lot, Buyer shall remain
fully liable, as between the Seller and Buyer, for
the sufficienc' . tended
pose an use, an , .eover, Buyer sha
solely responsible for compliance of said plans
with the Development Plan entered into between
Seller and the Cit
(b) Buyer has delivered to Seller evidence that it has
obtained and will maintain durinq the term of the
purchase Money Mortqaqe at its expense, but for
the mutual benefit of Seller and Buyer, qeneral
.public liability insurance and workman~s
compensation insurance. These insurance policies
shall cover claims for personal injury, wrongful
death and property damaqe occurrinq in or on the
premises sold hereby to Buyer. Such insurance is
to afford protection to a limit of not less than
$500,000.00 in respect to injuries or death to a
sinqle person, to a limit of not less than
$500,000.00 in respect to anyone accident, and to
a limit of not'less than $100,000.00 in respect to
property damaqe. Buyer shall also secure and
maintain, at Buyer's expense, but for the mutual
benefit of Seller and Buyer, 'property insurance
(builder's risk) on said home under construction.
Thes~ insurance polici~~ shalt cover the buildinq
under cons truction, md tarials and suppl ies on
premises and the contractor's and subcontractor's
equipment on the premises from all perils,
includinq fire with an endorsement (Form DF3).
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3. Minimal Construction Standards. Unless specifically
waiv~d in writinq by Seller,. the Buyer aqrees to comply with the
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followinq minimum construction standards:
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w.:.=.:.:lg.
pi9~ng ~n ~C~_~~~~~
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(a)
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No dwelling shall be'constructed with an identical
front elevation as a dwelling constructed on an
adjacent lot.
(b) Excess fill must be removed at the expense of
Buyer and at the. direction of the Seller.
(c) During th.e peri'od of construction of any
improvements on the lot, the lot shall be kept
reasonably clear and free of debris.
Cd) Signing shall not be permitted on a lot, except
one construction or "For Sale" sign, not exceeding
9 square feet.
(e) Any tree removal order shall be complied with ,in
accordance withth~ city building inspector.
.'. .
(f) After construction of improvements to the
property, the boulevard shall'be sodded and a
boulevard tree shall be planted not more than 100
days subsequent to the issuance of a Certificate
ccu anc
..
Buyer agrees to provide finish grading and build
any improvements to the premises in accordance
with drainage plans approved by the City of
Andover and agrees to indemnify and hold Seller
harmless from any problems created by improper
grading of the lot.
(h) Buyer agrees to pay all connection and permit
fees, source of supply gas and electrical
hook-ups.
(i) Buyer will remove any rubbish, including stumps
and brush from the building site.
(j )
Buyer shall promptly, and accurately, replace any
lot corner stakes which are removed or displaced
during Buyer'S construction of the improvements.
Buyer expressly understands that all lot corner
stakes are to be in place and visible after the
sod has been laid and prior to a Certificate of
Occupancy being issued by the City of Andover with
respect to the improvements. In the event the
street, curb, in-place.utility stubs or in=place
wiring or piping in boulevard or street are
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/ 451'" AYE..
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EKRIDGE II
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
April 18, 1989
DATE
BY:
FOR
ITEM
NO,
O/lGINAJING DEPARTMENT
annlng ~~
Jay Blak~ity Planner
. AGENDA SECTION. Items
NO,D1Scusslon
3.
Amendments
REQUEST
The Andover City Council is requested to review the following
amendments to Ordinance 8 (The zoning Ordinance):
1) An amendment moving enforcement responsibilities from the
Building Inspector to the City Planner.
2) An Amendment that updates and clarifies section 8.07 (the
sign section).
ORDINANCE 8, SECTION 9
staff recommended that the enforcement responsibilities be placed
in the Planning Department and ultimately with the City Planner,
as most of the enforce is currently handled by the Planning
Department staff.
PLANNING COMMISSION RECOMMENDATION
The Planning and Zoning Commission reviewed the proposed
amendment. A public hearing was held and there was no opposition
to the proposal. The Planning Commission unanimously recommended
approval of the amendment.
STAFF RECOMMENDATION
Staff recommended approval of the proposed amendment.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
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Page 2
Ordinance 8 Amendments
April 18, 1989
ORDINANCE 8, SIGN SECTIONS
The Planning and Zoning Commission was directed to review the sign
section of Ordinance 8 and update language, restrictions and
organization. The Commission has been working on this since
December of 1988. The Ordinance was broken down into 4 major
sections:
1. Definitions
2. Sign Management Practices
3. Zoning District provisions
4. General provisions
Definitions - all definitions were removed from the sign section
and added to the definitions section (3.02). Definitions for
parapet, unsightly sign, multi-faced sign and governmental sign
were also added. The Commission also separated sign styles (how
they are constructed) and sign types (the uses).
Sign Management Practices - No significant changes occurred.
zoning District provisions - Changes include increasing the sign
size from 24 square feet to 32 square feet on non-residential
signs, clarifying size restrictions in commercial and industrial
districts, limiting sign height to 25 feet in commercial and
industrial districts.
General Provisions - the general provisions were arranged into
three categories: A) prohibited signs, B) specially permitted
signs and C) signs allowed without a permit.
PLANNING COMMISSION RECOMMENDATION
The Planning and Zoning Commission reviewed the proposed
amendments. A public hearing was held and no public opposition
was heard. The Commission unanimously recommended approval of the
amendments.
STAFF RECOMMENDATION
Staff recommends approval of the proposed amendments.
o
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 8
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE OF
THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 8 is hereby amended as follows:
SECTION 9. ENFORCEMENT
(A) Enforcing Officer and Penalty
This ordinance shall be administered by the B~i*aiR~-
~R5~ee~e~ City Planner who shall be appointed by the city
Council. The Bai*aiR~-~R5~ee~e~ City Planner may institute the
name of the City, any appropriate actions or proceedings against
a violator as provided by law. Any person, firm, corporation or
voluntary association which violates or refuses to comply with
any of the provisions of this Ordinance shall be guilty of a
misdemeanor, and upon conviction thereof shall be punished as
defined by state Law. Each day that a violation is permitted to
exist shall constitute a separate offense. (8C, 10-17-78)
Adopted by the City Council of the City of Andover this
day of ., 1989.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
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CITY of ANDOVER
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and Zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, March 28,1989 at the'Andover City Hall,
1685 Crosstown Blvd. NW, Andover, MN to consider an amendment to
Ordinance #8 (Zoning Ordinance). .
The proposed amendment would remove zoning code enforcement
responsibilities from the position of Building Inspector and place
them with the City Planner.
Interested parties of said proposed revocation will be heard at
the above time and location.
.iL, 1:&
Vicki Volk, City Clerk
o
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. 8
AN ORDINANCE AMENDING ORDINANCE NO.8, THE ZONING ORDINANCE OF
THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
Ordinance No. 8 is hereby amended as follows:
3.02 Definitions
Lighting, (Indirect or Diffused): Lighting designed so that the
direct source of light is not visible, and is screened through
plastic, neon tube, or similar design.
Parapet: The extension of the main walls of a building above the
roof level.
Principal Entrance: That entrance of a building designed for use
by customers, visitors and tenants; however, it does not include
loading doors, service entrances, doors to storage areas or
~imilar entrances.
~~ln: A name, identification, description, display, structure,
1 ustration, or device which is affixed to, painted, or .
represented either directly or indirectly upon a building or
other surface which directs attention to an objecti produqt,
place, activity, person, institution, organization.or business.
Sign, Abandoned: A sign which no longer correctly advertises a
bone fide business, lessor, owner, product or activity conducted,
or product available on the premises where the sign is displayed
or elsewhere.
Sign Area: The area within the frame shall be used to.calculate
the square footage except that the width of a frame exceeding
twelve (12") inches shall constitute advertising space, or should
such letters or graphics be mounted directly on a wall or fascia
or in such a way as to be without a frame, the dimensions for
calculating the square footage shall be the area extending six
(6") in~hes beyond the periphery formed around such letters or
graphics in a plane bounded by straight lines connecting
the outermost points thereof, and each surface utilized to
display a message or to attract attention shall be measured as a
separate sign.
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Sign Structure: The supports, upright, braces and framework of
the sign.
Sign, Unsightly: A condition where a sign has deteriorated to
the point that one fourth (1/4) or more of the surface of the
name, identification, description or other symbol is no longer
clearly recognizable to the human eye at the distance of forty
(40') feet. In the case of painted signs, unsightly shall mean
that the paint is peeling away from the structure surface or is
faded so that it is not clearly recognizable to the human eye at
a distance of forty (40') feet.
Sign Styles:
Sign, Bench: A sign which is affixed to a bench at a bus
stop, not to include memorial dedications in park areas.
Sign, Combination: A sign incorporating any combination of
the features of ground, projecting, and roof signs.
Sign, Electric: Any sign containing electrical wiring but
not including signs illuminated by an exterior, unattached
light source.
sign, Flashing: An illuminated sign on which the artificial
light is not maintained stationary and/or constant in
intensity and color.
Sign, Free-standing: A sign which is supported by one (1)
or more uprights, poles or braces in or upon the ground,
other than a combination ~ign.
Sign, Illuminated: Any sign which has characters, letters,
figures, designs or outlines illuminated by electric lights
or tubes.
Sign, Multi-Faced: A sign with two (2) or more exposed
faces, not to exceed the square footage allowed for a single
face sign.
Sign, Pedestal (Pylon): A ground sign erected on not more
than three (3) shafts or posts solidly affixed to the
ground.
Sign, Motion: A sign which has moving parts (structural);
does not include flashing signs which blink on and off, but
may in~lude signs which produce a moving effect through use
of illumination. Signs which revolve or turn on an axis
pciint such as a pedestal, string, or post shall not be
considered revolving if there are less than two (2) complete
revolutions per minute.
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Sign, Portable: A sign designed to be moveable from one
location to another, which is not affixed to the ground or
structure.
Sign, Reader Board: A sign which has a reader board where
copy changes.
Sign, Roof: A sign erepted upon or above a roof or parapet
of a building.
Sign, Wall: A sign attached to or erected against the wall
of a building with the exposed face of the sign in a plane
parallel to the plane of said wall.
Sign Types:
Sign, Advertising: A sign which directs attention to a
business, profession, a commodity, service or entertainment
not sold or offered upon the premises where such sign is
located or to which it is attached.
Sign, Governmental: A sign which is erected by a
governmental unit or public utility for the purposes of
public information, warning or directing traffic.
Sign, Residential Identification: In a residential
district, a sign identifying a resident (including address
and profession, occupation or home occupation), school,
church, or other non-business use.
Si n, Business or Industrial Identification: In a business
or 1n ustr1~ 1str1ct, a s1gn w 1C states the name,
address or both, of the business, industry or occupant of
the lot, or may be a directory listing the names, addresses
and businesses of occupants.
Si~n, Real Estate: A.sign offering property (land and/or
bU1ldings) for sale, lease or rent.
Sign, Temporary: Any sign not exceeding ten (10) square
feet placed in such a manner as not to be solidly affixed to
any building, structure, or land and advertising an event
such as a bazaar, special sale, sporting event, or similar
situation~ in no event, however, shall such signs be placed
on any lot or parcel of land for a period to exceed thirty
(30) days out of any twelve (12) month period.
7.03 Special Uses
In All Districts
Marquees of any type, with or without signs.
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Signs on benches (not in City parks), newsstands, cabstand
signs, bus stop shelters and similar places.
Decorations, banners, and other temporary signs advertising
a bazaar, special sale, sporting event or other similar
situation.
The use of search light~, banners and similar devices.
Real estate signs for a residential project of five (Sa.)
acres or more.
Real estate signs over thirty-two (32) square feet per lot
frontage and exceeding other sign area limits in business
and industrial areas shall require a special use permit.
GB General Business Business
Advertising Signs
I Industrial Districts
Advertising Signs
Section 8.07 should read as follows:
8.07 SIGNS
The purpose of this Ordinance is to provide m1n1mum standards for
the safeguard of life, health, safety, property, and public
welfare by regulating and controlling the design, quality of
materials, construction, type, size, location, electrification
and maintenance of all signs and sign structures not located
within a building.
(A) Permits, Fees, Licenses .nd Inspection
1) No signs shall hereafter be erected, re-erected,
constructed or altered, except as provided by this
ordinance.
2) Normal sign alteration and maintenance shall not require
a sign permit, including:
a) The changing of advertising copy or message on a
painted or printed sign and papered billboards, or
changing a message on theater marquees.
b) Maintenance, painting, repainting or cleaning of a
sign unless a structural change is made.
3) Permit Fee
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A set fee established by the Andover City Council shall
be paid, except there shall be no fee for governmental
units or nonprofit organizations.
4) Inspection
Upon proper presentation of credentials, the Building
Inspector or his duly, authorized representatives may enter
at reasonable times any building, land or structure in the
City of Andover to inspect or re-inspect any signs.
5) Sign Removal
All signs now or hereafter existing which no longer
advertise or identify a bona fide business conducted, a
service rendered or a product sold, shall be taken down
and removed by the owner, agent, or other person having
the beneficial use of the building or structure upon which
the sign may be found, within ten (10) days after written
notice from city of Andover. .
(B) Minimum Sign Standards
1) Construction
All signs, shall be in accordance with applicable
provisions. of the State building code.
All signs not in conformity with the provisions of the
ordinance shall be removed within a period of two (2)
years following enactment.
2) Maintenance
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All signs shall be maintained so as not to be unsightly to
adjoining areas or create hazards to the public health,
safety or general welfare. All signs, together with their
supports, braces, guys and anchors, shall be kept in
repair and in a proper state of preservation. The display
surfaces of all signs shall be kept neatly painted or
posted at all times. The city may order the removal of
any sign that is not properly maintained.
3) Sign Size and Placement Standards
All illuminated signs located within fifty (50) feet of a
residential district lot line shall be diffused or
indirect so as not to reflect direct rays of light into
adjacent residences.
In all districts, any portion of any sign exceeding 4
square feet shall be set back ten (10') feet from any
PAGE 5
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street right-of-way line and five (5') feet from any
residential (zoned) property line.
Signs developed as an integral part of a building (such as
sign parapet wall or service station) may exceed the
height limits provided such excess height is not over five
(5') feet.
Service stations may erect a one (1) pylon or pedestal
sign not to exceed twenty-five (25') feet in height in a
setback area, provided no part of any such sign shall be
closer to the side lot lines than the required side yard
setback, nor within five (5') feet of the rear lot line or
street right-of-way line.
Multi-faced signs may be permitted, with the maximum
square footage on each side. Multi-faced signs shall not
exceed two (2) times the area of single-faced signs.
Signs on vacant lots shall be permitted in accordance with
these regulations.
All corner and through lots shall be considered as having
two (2) front lot lines for application of regulations
pertaining to signs;
(C) Permitted Signs
Signs shall be permitted by zoning district in accordance with
the following minimum standards:
1) Residential Districts
Type: Temporary, Identification.
Style: Free-standing, Combination, Wall, Pedestal.
Number: One (1) per lot frontage.
Size: No more than 4 square feet per dwelling;
32 square feet for non-residential signs
offering a residential development for sale;
6 square feet for real estate signs offering
individual properties either land and/or
buildings, for sale lease or rent.
Height: Not over ten (10) feet above grade except as
otherwise provided herein.
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projection: Any sign over four (4) square feet shall be set
back at least ten (10') feet from any lot line.
Illumination: Indirect or diffused lighting of signs
permitted, subject to luminous controls~
2) "GR" and "LB" Districts
Type: Temporary, Business Identification.
Style: Wall, Roof, Combination, Free-standing,
Pedestal.
Height: No more than two (2') feet above the highest
outside wall of building, or twenty-five (25')
feet, whichever is less.
Size: The aggregate square footage of sign space per
lot shall not exceed the sum of two (2) square
feet per front foot of building.
No single sign shall exceed 200 square feet.
No individual business signs shall be so
arranged as to create an integrated sign having
over 200 square feet.
Projection: Signs may project two (2') feet into the
required yard area.
Illumination: Illuminated but non-flashing signs permitted.
3) "SC" and "NB" Districts
Type: Temporary, Business-Identification.
Style: Wall, Roof, Combination, Free-standing,
Pedestal.
Size: The aggregate square footage of sign space per
lot shall not exceed the sum of three (3) square
feet per front foot of building
No single sign shall exceed one hundred (100)
square feet except nameplate signs, which shall
not exceed three hundred (300) square feet.
Height: Not over six (6') feet above the highest outside
wall or parapet or twenty-five (25) feet
whichever is less.
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Projection: Signs may project two (2'Y feet into the
required yard, except a nameplate sign may be
located in any yard area but not within ten
(10') feet of any street right-of-way line or
within five (5') feet of any other lot line.
Illumination: Illuminated and flashing signs permitted.
4) "Ga" Districts
Type: Temporary, Advertising, Business-Identification.
Style: Wall, Roof, Combination, Free-standing,
Pedestal.
Size: The aggregate square footage of sign space per
lot shall not exceed the sum of four (4) square
feet per front foot of building.
No sign shall exceed two hundred-fifty (250)
square feet.
Advertising sign area on vacant lots shall not
exceed four (4) square feet per foot of lot
frontage.
No ground or pedestal sign more than twenty-five
(25') feet above average grade and no roof sign
more than ten (10') feet above roof shall be
allowed.
Projection: Signs may project two (2') feet into any
required yard.
Illumination: Illuminated and flashing signs permitted.
5) Industrial Districts
Type: Temporary, Advertising, Business-Identification.
Style: Wall, Roof, Combination, Free-standing,
Pedestal.
Size: The aggregate square footage of sign space per
lot shall not exceed the sum of four (4) square
feet per front foot of building.
No sign shall exceed three hundred (300) square
feet.
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Advertising sign area on vacant lots shall not
exceed four (4) square feet per foot of lot
frontage.
Height: No sign more than twenty-five (25') feet above
grade.
Projection: Sign may project only two (2') feet into
required yard area.
Illumination: Illuminated signs permitted.
(D) General Provisions
1. The following signs may not be erected within the city:
a. No sign may be erected that by reason of position,
shape, movement or color, interferes with the proper
functioning of a traffic sign, signal or which
otherwise constitutes a traffic hazard.
b. There shall be no flashing sign or revolving sign in
the front setback area within one hundred twenty-five
(125') feet of a street intersection (as measured from
intersecting right-of way lines) or within one hundred
twenty-five (125') feet of a residential district,
except where lighting for such sign is indirect or
diffused and in no way constitutes a traffic hazard.
c. Signs shall not be painted directly on the outside
wall of a building, fence, tree, stone, or other
similar objects in any district.
d. Signs shall not be permitted within the public right-
of-way or easements except as authorized by the
governing body under Subsection 2,b,3 of this Section.
e. No sign will be permitted that provides refuge from
police surveillance, tends to accumulate debris as a
fire hazard, or is a hazard to the public health,
safety, convenience, or general welfare.
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f. No sign shall use red, yellow, or green lights that by
position or color in any other manner tend to cause
confusion in the proper reading of traffic signs or
signals.
2. 'Signs Allowed by Special Use Permit
The following signs shall be allowed by Special Use
Permit only:
a. Marquees of any type, with or without signs.
PAGE 9
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b. Signs on benches (not in City parks), newsstands,
cabstand signs, bus stop shelters and similar places.
c. Decorations, banners, and other temporary signs
advertising a bazaar, special sale, sporting event or
other similar situation, may be permitted within the
public right-of-way provided a special use permit is
granted for a specified time not to exceed fifteen
(15) days.
d. The use of search lights, banners and similar devices
shall require a permit. The permit shall be valid for
no more than ten (10) consecutive days. No more than
three (3) permits shall be granted during any calendar
year.
e. A real estate sign for a residential project of five
(Sa.) acres or more may be allowed provided:
1. Sign area is not over two hundred (200)
square feet in area;
2. The sign is located at least one hundred
thirty (130') feet from any residential
structure;
3. An agreement is made to remove the sign
within two (2) years unless an extension of
time is granted by the governing body; after
approval of a special use permit has been
granted.
f. Real estate signs over thirty-two (32) square feet per
lot frontage and exceeding other sign area limits in
business and industrial areas shall require a special
use permit.
g. Advertising signs in the General Business and
Industrial Districts.
The following criteria shall be used for issuance of
special use permit for any sign:
a. The aggregate square footage of such advertising sign
space shall not exceed the sum of four (4) square feet
per front foot of building plus one (1) square foot
per front foot of property not occupied by a building;
no developed lot shall be permitted advertising sign
space in excess of three hundred (300) square feet
over that permitted for business and identification
signs. On vacant lots, advertising signs may be
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PAGE 10
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permitted on the basis of four (4) square feet per
foot of lot frontage.
b. No advertising sign shall be located within seventy-
five (75) feet of a residential district.
c. No sign shall be permitted that constitutes a hazard
to vehicular safety.
d. No sign shall be permitted that may tend to depreciate
nearby property values, be a detriment to scenic or
pleasant views, or otherwise mar the landscape.
3. The following signs are allowed without a sign permit:
a. Real estate (for rent, sale, or lease) signs may be
placed in any yard providing:
1. Such signs are not closer than ten (10) feet to any
property line
2. Such signs do not exceed a total of six (6) square
feet per lot frontage in residential areas and
thirty-two (32) square feet on any other lot.
b. Temporary signs shall be permitted in any district in
any yard area except that:
1. Such sign shall not be within ten (10) feet of any
street right-of-way line or within five (5) feet of
any other lot line,
2. There shall be no more than three (3) such signs on
any lot,
3. The total area of such signs shall not exceed
thirty (30) square feet.
c. Election signs are permitted in any district on
private property. Such signs may be placed up to
thirty (30) days before an election and must be
removed within fifteen (15) days following the
election date.
d. All temporary governmental signs; used to control
traffic during road or utility construction activities
and provide information or warning to the public.
e. Private traffic circulation signs in parking lots and
pedestrian circulation signs, and traffic warning
signs in alleys or other hazardous situations may be
permitted provided;
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PAGE 11
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1. Such individual signs do not exceed three (3)
square feet,
2. The minimum number necessary for purposes intended
is utilized,
3. Such signs are utilized exclusively for purposes
intended and permitted.
Adopted by the city Council of the city of Andover this
day of , 1989.
CITY OF ANDOVER
Attest:
James E. Elling
Vicki Volk, city Clerk
PAGE 12
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CITY of ANDOVER
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, March 28, 1989 at the Andover City Hall,
1685 Crosstown Blvd. NW, Andover, MN to consider an amendment to
Ordinance #8 (Zoning Ordinance).
The proposed amendment would add sign definitions, replace Section
8.07 (Sign Provisions) and require advertising signs to obtain a
special use permit.
Interested parties of said proposal will be heard at the above
time and location.
.iL' J:a
Vicki Volk, City Clerk
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Andover Planning and Zoning Commission
March 28, 1989 Meeting Minutes
Page Ten
Sharon Widmark, 3501 13&th Avenue NW had a question
regarding special uses for the car washes and asked if this meanS
that a gas station is a neighborhood business. She doesn't want
a gas station in the neighborhood. Jay Blake stated that a gas
station is allowed in a neighborhood business.
MOTION was made by Commissioner spotts, seconded by
Commissioner Bernard to close the pUblic hearing. All voted yes.
Motion carried.
MOTION was made by Commissioner Bosell, seconded by
Commissioner Spotts that the Andover Planning and Zoning
Commission table this item until the April 11th meeting, to
prepare additional information regarding the definition of car
washes, including additional criteria to be added to this
ordinance. All voted yes. Motion carried.
Mr. Blake will 'prepare this information and return a draft
to the Planning Commission for the April 11th meeting.
~.. PUBLIC HEARING: ORDINANCE 8 AMENDMENT. SECTIONS 3.02. 7.04 AND
8.07
Mr. Blake compiled the recommendations for Ordinance 8
Amendment for the Planning Commission's review.
The sections 3.02 Definitions, 7.03 Special Uses, and 8.07
Signs have been amended.
Mark McLan was present and he stated he was interested in
Andover's sign ordinance.
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Ms. Bosell stated that the ordinance does not allow a sign
to be painted directly on a building, but in the definition of a
sign conflicts with that requirement.
It was suggested to delete the phrase, "painted or
represented either directly or indirectly upon" (in the Sign
definition section).
Mr. Blake stated he was comfortable in leaving this
definition in as it is currently stated.
Chairman Pease opened the public hearing.
Ms. Bosel1 asked about the definition of a multi-faced sign.
Mr. Blake suggested changing it to read, "not to exceed two times
the square footage allowed for a single face sign."
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Andover Planning and Zoning Commission
March 28, 1989 Meeting Minutes
Page Eleven
MOTION was made by Commissioner Spotts; seconded by
Commissioner Sabel to close the pUblic hearing. All voted yes.
Motion carried.
MOTION was made by Commissioner Bernard, seconded
Commissioner Sabel that the Andover Planning and Zoning
Commission recommends to the City Council approval of the
proposed Ordinance 8 Amendment, with changes to be corrected by
Jay Blake on the multi-sided signs definition. A pUblic hearing
was held, and there was no pUblic opposition.
Mr. spotts were asked how violations were handled. Mr.
Blake stated that a certified letter was sent to the violator,
and they had a specific time period in which to correct the
violation. The zoning administration determines the appropriate
time frame.
All voted yes. Motion carried.
This item will be brought to the City Council on their April
18th meeting.
PUBLIC HEARING: ORDINANCE 8 AMENDMENT
Mr. Blake stated that the Planning Commission was requested
to review the proposed Ordinance 8 Amendment that would remove
the zoning code enforcement responsibilities from the Building
Inspector and place them with the City Planner or dUly-appointed
representative.
Mr. Bernard asked what types of zoning situations would come
before Mr. Almgren. Mr. Blake stated that Mr. Almgren never has
handled these duties, so this is just an official transfer of
responsibilities.
Chairman Pease opened the public hearing.
MO~ION was made by Commissioner spotts, seconded by
Commissioner Bernard to close the pUblic hearing. All voted yes.
Motion carried.
cO
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10
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Andover Planning and zoning Commission
March 28, 1989 Meeting Minutes
Page Twelve
MOTION was. made by Commi-s'sioner Spotts, seconded by
Commissioner Bernard that the Andover Planning and Zoning
Commission recommends to the City Council Ordinance 8 Amendment ,
Section 9, Enforcement, by striking the words Building Inspector
and adding the words City Planner in two separate places. Also,
the word in should be included after the word institute. A
pUblic hearing was held, and there was no public input. All
voted yes. Motion carried.
This item will go to the City Council on April 18th.
PUBLIC HEARING: ORDINANCE 8 AMENDMENT WASTE TIRE STORAGE
MOTION was made by Commissioner Bosell, seconded by
Commissioner Spotts that the Andover Planning and Zoning
Commission continue this agenda item until the next regular
Planning and Zoning Commission Meeting. All voted yes. Motion
carried.
OTHER BUSINESS
Mr. Blake stated they hired a recycling coordinator to
assist the City of Andover.
Mr. Blake stated that Ginny Asmussen had handed in her
resignation as recording secretary for the Planning Commission
ADJOURNMENT
MOTION was made by Commissioner Bosell, seconded by
CommissiQner Spotts to adjourn the regularly scheduled Planning
and Zoning Commission Meeting at 11:20 p.m.
Respectfully submitted,
(Plan.4)
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
Discussion Items
Engineering
~>(<
BY:
AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
ITEM
NO,
Kirby Estates
Sketch plan
BY: Todd J. Haas
The city Council is requested to review the proposed sketch plan
by Kay Olson, owner of the property.
The Andover Review Committee (ARC) has reviewed the sketch plan
and their comments are as follows:
GENERAL COMMENTS:
* The proposed sketch plan is located in an R-4 single family
urban zoning district with minimum lot size of 11,400 square
feet. Six lots are being proposed.
* The City staff has been working with the developer and the
City of Coon Rapids for the alignment of Hummingbird Street
so that there is a full intersection and for the development
of a storm drainage pond which will be located in Outlot A of
Kirby Estates.
Note: Does the City want Outlot A deeded to Andover or
should the lot lines of the lots on the east side of
Hummingbird Street extended to Hanson Boulevard with
drainage and utility easements?
* The average lot depth of Lot 1 located on the west side of
the proposed Hummingbird Street is approximately 127.5 feet
which is less than the minimum requirement of 130 feet. This
may warrant variance for lot depth because a hardship has
been created with Hummingbird Street located on the Coon
Rapids side of 133rd Avenue.
* Staff has prepared a drawing showing lots and street for
adjacent properties which are at this time undeveloped. SEE
ATTACHED DRAWING.
* The developer is recommended to meet city Ordinances 8 and
10.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
April 18, 1989
DATE
ITEM
NO.
storm Drainage/
Tulip street
BY:
James E. Schrantz
AGENDA SECTION
NO,
Discussion Items
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to approve the attached plan for
storm drainage improvements for Tulip Street, #88-9.
The plan calls for a storm water detention area for the storm
drainage pipe between 15930 and 15944 Tulip Street.
The detention area is required to store the additional runoff
from the street now that it is paved and the runoff gets to the
back yards quicker. Some of the water used to pond in the sand
street.
The storm water pond in the rear yard is a natural depression.
Two of the houses adjacent to the low area have drainfields that
are low and very close to the ponding. This spring the water got
waist high for a few days but when the frost went out the water
dried up in one day.
The plan calls for acqu~r~ng an easement for drainage and for
excavating a water detention area. See attached: 3 alternate
plans.
Attached: Storm Drainage Plan
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
Discussion Items
Engineering
~'/4
::;~O.
v
AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
ITEM
NO,
u.
Kensington Estates
4th Addn. Final Plat
BY: Todd J. Haas
The City Council is requested to approve the final plat for
Kensington Estates 4th Addition.
The final plat is in compliance with the preliminary plat.
The developer has paid in full the park dedication for the entire
plat.
It is recommended that the plat be approved subject to the
following:
1. The City Attorney presenting a favorable title opinion.
2. Security in the amount of $1,OOO.OO to cover legal,
engineering, street sign and installation costs.
3. The developer escrow for the uncompleted grading of the site
which is to be determined by the City Engineer or if site
grading is completed, a letter from the surveyor or the
developer's engineer that lots and streets are graded
according to the grading plan submitted to the City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Outlot B be deeded to the City of Andover.
6. -Outlot C to remain in the ownership of the developer.
7. street light costs to be paid to Anoka Electric Cooperative.
Costs to be determined by Anoka Electric Cooperative.
c
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE FINAL PLAT OF KENSINGTON ESTATES 4TH
ADDITION AS BEING DEVELOPED BY JERRY AND CAROL WINDSCHITL IN
SECTION 27-32-24.
WHEREAS, the City Council approved the preliminary plat of
Kensington Estates; and
WHEREAS, the developer has presented the final plat of
Kensington Estates 4th Addition; and
WHEREAS, the developer has paid in full the park dedication
for the entire plat; and
WHEREAS, the City Engineer has reviewed such plat for
conformance with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover to hereby approve the final plat of Kensington
Estates 4th Addition contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security in the amount of $ I,OOO.OO to cover legal,
engineering, street sign and installation costs.
3. The developer escrow for the uncompleted grading of the
site which is to be determined by the City Engineer or if
site grading is completed, a letter from the surveyor or
the developer's engineer that lots and streets are graded
according to the grading plan submitted to the City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Outlot B be deeded to the City of Andover.
6. .Outlot C to remain in the ownership of the developer.
7. Street light costs to be paid to Anoka Electric
Cooperative.
o
c:> MOTION seconded by Councilman and adopted by
the City Council at a Meeting this day of
, 19 , with Councilmen
voting in favor of the resolution
and Councilmen voting against same whereupon
said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
o
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
April 18, 1989
DATE
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Discussion Items
Engineering
APPROVED FOR
::EN~GD
ITEM
NO,
7.
CCWD Legislation
BY: James E. Schrantz
The City Council is requested to consider the two bills that Greg
Dahl has presented to the state Legislature to hopefully resolve
the financial problems of the Coon Creek watershed District.
Mel Sinn, a staff member for the Board of Water and Soil
Resources, has informed me about the first bill that Greg Dahl has
presented to committee.
The bill is written according to the finance plan that we had at
the 10/6/88 Work Session and the Friday morning meeting of
4/7/89. At the breakfast meeting on 4/7, Ken Orttel explained
that Andover City Council has some questions. 1) Andover wants a
letter from the Watershed District saying that the plans and
specs are usable and we would not be charged for the plan again
seeing that they changed engineering firms - we don't want the new
engineering firm to say we have to re-do them all. 2) Andover
also wanted some changes in the Watershed District. One of the
things that the Board of Water and Soil Resources has proposed is
that the Watershed District have a full-time administrator and
that they have their own separate office. There's also consensus
that the Watershed Board should be replaced and the Watershed
start allover with a new Board of Managers.
Bill is as follows: Note - I hope to have a copy of the bill by
Friday.
The first subdivision is that all the administrative and legal
costs will be absorbed by the Coon Creek Watershed District's
Operating Fund, i.e. the costs are spread to the entire
watershed.
COUNCIL ACTION
c
MOTION BY
TO
SECOND BY
o
o
Page Two
CCWD Legislation
April 18, 1989
The second part of the bill will be the engineering and
maintenance costs that each individual ditch has incurred will be
assessed or levied to that particular ditch by setting up a
taxing district and assess the cost as an ad valorem tax.
Greg Dahl also has proposed legislation to establish a.
Metropolitan Local Water Management Task Force. This bill is
intended to establish a task force that can recommend improvements
to the watershed law.
(See the attached bill).
A (~lil
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/'
03/16/89
[REVISOR] XX/JD
89-2585
o
I"troduced by Dahl, R, Moe, R, Peterson, S,F, No. 1197
J.1erriamJ Knaak
March 22, 1989 Companion H.F. No.
Referred to Committee on ENVIRONMENT & NATURAL RESOURCES
Reprcduced by PHILLIPS LEGISLATIVE SERVICE.,
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
0 23
~,:'
,.
1 A bill for an act
2 relating to natural resources; establishing a task
3 force .to study and report on metropolitan water
4 management issues; appropriating money. .
5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1. [METROPOLITAN LOCAL WATER MANAGEMENT TASK
FORCE. ]
Subdivision 1. [ESTABLISHMENT AND PURPOSE.] ~
metropolitan local water management task force is established to
study and prepare a report on the following issues:
(1) how to accomplish constructive public participation in
and local ~oordination of local water management;
(2) how to avoid excessive public costs associated with the
planning and implementation of capital improvement pro;ects;
(3) whether adequate oversight exists of local water
management activities to assure adherence to state law and
approved watershed management plans;
(4) the procedures to be used in urbanizing areas to
maintain, repair, improve, construct, and abandon public
drainage systems;
(5) the appropriate methods for financing capital
improvement projects;
(6) whether local ~ater management levies and bonds should
24 be exempt from levy limits and caps on net indebtedness;
,
25 (7) whether the metropolitan water management act has met
1
o
o
03/16/89
[REVISOR] XX/JD
89-2585
1 its original expectations; and
2 (8) what changes are needed in state law or the structure
3 of local watershed management organizations to achieve greater
4 consistency and stability in metropolitan watershed management
5 organizations.
6 (b) The task force shall elect a chair at its first meeting.
7 (c) The task force shall be given legal and technical staff
8 support by the board of water and soil resources. The board of
9 water and soil resources shall provide administrative support.
10 Subd. 2. (MEMBERSHIP.] The task force shall consist of:
11 (1) three members of the senate appointed by the ma;ority
12 leader;
13 (2) three members of the house appointed by the speaker;
14 (3) the chair of the board of water and soil resources and
15 two additional members appointed by the chair;
16 (4) the state planning commissioner or the commissioner's
t7 designee;
18 (5)' the commissioner of the department of natural resources
19 or the commissioner's designee;
20 (6) the commissioner of the pollution control agency or the
21 commissioner's designee;
22 (7) the chair of the metropolitan councilor the chair's
23 designee;
24 (8) a member of the association of metropolitan
25 municipalities appointed by the chair of the board of water and
26 soil resources;
27 (9) a member of the Minnesota association of watershed
28 districts appointed by the chair of the board of water and soil
29 resources;
30 (10) a member of the association of Minnesota soil and
31 water conservation districts appointed by the chair of the board
32 of water and soil resources;
33 (11)' a member representing watershed management
34 organizations appointed by the chair of the board of water and
35 soil resources;
36 (12) a member of the association of Minnesota counties
2
0 1
2
3
4
5
6
7
8
9
10
11
12
13
o
03/16/89
[REVISOR] XX/JD
89-2585
appointed by the chair of the board of water and soil resources;
(13) a member of the Minnesota intergovernmental county
association appointed by the chair of the board of water and
soil resources;
(14) a member representing consulting engineers appointed
by the chair of the board of water and soil resources;
(15) a member representing the reinvest in Minnesota
coalition appointed by the chair of the board of water and soil
resources; and
(16) a resident of the state interested in metropolitan
water management issues appointed by the chair of the board of
water and soil resources.
Subd. .3. [MEETINGS.] The task force shall hold its first
14 . meeting in June 1989 and establish a regular meeting schedule to
15 effectively carry out its task.
16 Subd. 4. [REPORT.] The task force shall prepare a report
17 and submit it to the governor and the legislature by December
18 15, 1989.
19 Sec. 2. [APPROPRIATION.]
20 $............. is appropriated form the general fund to the
21 board of water and soil resources for study and preparation of
22 the report under section 1, to be available until expended.
23 Sec. 3. [EFFECTIVE DATE.]
24 Sections 1 and 2 are effective June 1, 1989.
3
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
April 18, 1989
DATE
AGENDA SECTION
NO.
Discussion Items
ORIGINATING DEPARTMENT
Planning r\~
BY: Jay Blak~CitY Planner
APPR~~~~(fR
AG",~
BY!
tI
ITEM
NO,
8.
D. Lawrence Rezoning
REQUEST
The Andover City Council is requested to review the proposed
rezoning request of Douglas Lawrence for property at 13311-13
Round Lake Boulevard. The proposed use would be a convenience
store/gas station/car wash (see enclosed preliminary site plan).
BACKGROUND INFORMATION
The subject property is part of Weises Second Addition platted in
1976 and consists of 1.34 acres in the R-4 Single Family
Residential district. Residential uses surround the property on
three sides. To the south, future development of single family
and multi-family residential uses are planned in Coon Rapids.
At least four buildings exist on the site, including two single
family structures, a guest house with no plumbing facilities and a
barn. The property has been for sale for some time now and
several uses of the property have been discussed by real estate
professional and city staff. Because of the size and location of
the property, it is a difficult parcel to develop.
The original request for rezoning was for a Neighborhood Business
(NB) district. Due to a minimum size requirement of 2.0 acres, a
variance would have been necessary. Also, no vehicle wash
establishment would have been allowed on the property. The
developer felt that a General Business (GB) district would be
appropriate because of size restrictions and the fact that the
property is adjacent to Round Lake Boulevard.
COUNCIL ACTION
c
MOTION BY
TO
SECOND BY
.
o
Page 2
Lawrence Memo
April 18, 1989
PROPOSED DISTRICT
The proposed district, General Business, is defined as an area
containing a wide variety of business uses including retail,
service and semi-industrial. As such they may contain businesses
which tend to serve other businesses as well as those catering to
shoppers needs. See the enclosed allowed uses.
REVIEW CRITERIA
Consistency with the Comprehensive plan
The 1980 Comprehensive Plan and Development Framework includes
this property in the R-4 single family residential district. As
the development guide for the City, this should be a major
consideration for the review of this proposal.
The city's Comprehensive Plan outlines several policies that
affect this proposal. The Plan states that:
1. Future commercial areas shall be based upon the concept of the
integrated business center developed according to a specific
site plan and justified by a feasibility study.
2. Any further spot or commercial development shall be strongly
discouraged in favor of a unified development pattern.
3. Neighborhood service centers shall be developed as cohesive,
highly inter-related units with adequate off-street parking.
4. The location of new business areas should be justified by an
adequate market study (market radius, customer potential,
suitable location in the market radius, etc.) and
consideration for the community development and circulation
pattern.
5. Neighborhood convenience centers shall be located along
arterial or collector streets.
6. Neighborhood convenience centers shall be located with
convenient accessibility for both motorists and pedestrians,
given due consideration to market demand and community
development.
7. Orderly transitions between commercial and residential areas
shall be established and maintained.
o
I question whether the proposal meets criteria #1, 2, 4 and 7.
o
Page 3
Lawrence Memo
April 18, 1989
other Criteria
The Planning Department has reservations about the placement of a
convenience center halfway between the Andover Downtown Center and
the new Power Mall at the northwest corner of the intersection of
Round Lake Boulevard and Highway 10.
Another question has been raised about convenience center market
saturation. With seven centers, existing or planned, within the
Andover Urban Service Area, the City may want additional
assurances that the development won't become a ghost center with
poor maintenance and up-keep if tenants switch.
While the development of a convenience center adjacent to a
residential district is not necessarily a conflicting use, the
General Business district allows many uses that may be construed
as incompatible uses. A Neighborhood Business district may be
more appropriate.
COUNCIL OPTIONS
1. The Andover City Council may approve the request of Douglas
Lawrence for the rezoning of property described as Lot 1,
Block 1, Weises Second Addition from R-4 Single Family
Residential to GB General Business.
2. The Andover City Council may deny the request of Douglas
Lawrence for the rezoning of property described as Lot 1,
Block 1, Weises Second Addition from R-4 Single Family
Residential to GB General Business. The Council finds the
following facts:
A. The proposal does not meet the requirements set forth in
the City's Comprehensive plan and Development Framework
with regard to the location of commercial centers in the
City.
B. Because of the proximity of other neighborhood business
centers and major shopping facilities, the proposed
location would not serve the interests of area residents
and the City.
3. The Andover City Council may table this item.
PLANNING AND ZONING COMMISSION ACTION
o
The Andover Planning and zoning Commission reviewed the proposal
at their March 28, 1989 meeting. A public hearing was held and
there was significant opposition to the proposed rezoning (see
enclosed minutes). The Andover Planning and zoning Commission
recommended that the rezoning request be denied.
o
o
Page 4
Lawrence Memo
April 18, 1989
STAFF RECOMMENDATION
The Planning staff recommends Option #2 (denial).
CITY of ANDOVER ,
1685 CROSSTOWN BLVD, N.W.
ANDOVER, MINNESOTA 55304
Rezoning It!iJ -6 /
REZONING REQUEST FORM
Property Address
1 "~11 l)nl1n~ T ;31ot"'O ''R1 "trA
Legal Description of Property:
(Fill in whichever is appropriate)
Lot
1
Block
1
Addi tion WeiF'ef; Second Addition
plat 582621
Parcel 09f!17~3 PIN
R "l?"l??<IL1<nO":ln
~If metes and bounds, attach the complete legal)
Reason for Request
I want to ~vi10 a qrocerY-aaR-~ar was; facility.
In order to do t',is t'~e ,::onina 1voule: '~avf' to "'e c',anqPo to r..pm'r?l Pll"'in.."" ,mn
t.~lP rpl,;,,:n~l nr ::-1 1 o..,ri~T.;nlJ ~1'; lr'iru;c:::! nn +-""10 ~:,rn:,o"'''y ....lrll11i' ~ n~(""oc:oe:::'ry
Current zoning
R-~
Requested zoning r"pnf"rCll Flll!':in!"""
**********************************************************************
Name of Applicant Douglas 1.awrence
Address
2477 N.W. ~ain Street , Coon R3~ics, MN 55433
signature
Business Phone 755-4.948 A
Date~ /", 8j
*****************************************************
Home phone
property Owner (Fee Owner) KOrMit- ?nr'l P.,...",,'>nl?ry l{; r'''"mol<'l
(If different from above)
Address
13311 ~OU7'.c -Sake Blvd.
Home phone 471-0720 Business phone 5:36-2880 Rosemary
Signature G?~'^-^-'- l-4JJc~j1 Date 2/6/89 .
**********************~***********************************************
:0
Attach a scaled drawing of the property and structures affected
showing: scale and north arrOW1 dimensions of the property and
structures; front, side and rear yard building setbacks; adjacent
streets; and location and use of existing structures within 100 feet.
The names and addresses of all property owners within 350 feet of the
subject property must also be provided.
Application Fee: $150.00
Filing Fee: $10.00
Date paid ~~7~8/ Receipt It
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ordinance No.8, section
professional studios
o
Restaurants
Retail trade and servicess (8zZ, 3-15-88)
SC Shopping Center District
All uses permitted in "NB" District.
Drop-in Child Care Center (8QQ, 5-19-87)
~~~~~d
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GB General Business District
Agencies selling or displaying recreational vehicles,
boats and marine equipment.
~ommercial recreation, not including massage parlors
Day Care Centers
Financial institutions
Hotels and Motels
Manufacturing (limited)
Medical and dental clinics
Mini-storage
Mortuaries and funeral homes
New vehicle sales
Private clubs, lodges, and assembly halls
professional offices
Professional studios
Public owned and operated property
Rental businesses
Repair services
Research laboratories
Restaurants
Retail trade and services
Service stations
'Theaters
o
Transportation terminal
Vehicle wash establishments
Page 40
Ordinance No.8, Section
Veterinary clinic or hospital with no outside pens
(0
vocational trade, business and technical schools
- Warehouses
Wholesale businesses (8ww, 10-6-87)
INDUSTRIAL DISTRICTS:
I Industrial Distric~
Building materials or lumber yard
Manufacturing (limited)
Medical and dental clinics
Mini-storage
Professional offices
professional Studios
Rental businesses
Repair services
Research laboratories
Service stations
\ i
Transportation terminal or motor freight terminal
Vehicle wash establishments
veterinary clinic or hospital with no outside pens
Warehouses
Wholesale businesses
veterinary clinic or hospital with no outside pens
(8YY, 11-03-87)
7.02 Permitted Accessory Uses
Within the following districts, the listed uses shall be
permitted accessory uses:
In All Residential Districts
Keeping of domestic animals (3 or less except in R-1)
Open, off street parking space (8BBB, 5-17-88)
o
Gardening and other horticultural uses
Keeping of not more than two boarders or roomers by a
rp.~id~nt family with no private cooking facilities
Page 41
Ordinance No.8, Section
o
I
Multiple dwellings with townhouses at an M-1 density
and others as an M-2 density
NB Neighborhood Business
outdoor display only during operating hours
Service station after minimum 2000 sq. ft. of retail
floor space is constructed.
Veterinary clinie or pet hospital with no outside
pens
SC Shopping Center
Car Wash after a m~n~mum 25,000 sq. ft. of retail
floor space is constructed
Drive-in businesses or businesse~ with a drive-thru
window (8ZZ, 3-15-88),
Liquor, dancing, tavern or live entertainment
Liquor License (8L, 7-21-81)
Outdoor display, sales or storage during operating
houl<s only
Service station after minimum 25,000 sq. ft. of
retail floor space is constructed
(~ veterinary clinic or pet hospital with no outside
pens
S~Glo1 lAUS' GB General Business District
Drive-in businesses or businesses with a drive-thru
window (8WW, 10-6-87)
Liquor License (8L, 7-21-81)
Outdoor display, storage and sales
Public utility structures
Repair garage (8ww, 10-6-87)
Used vehicle sales (8ww, 10-6-87)
INDUSTRIAL DISTRICTS:
'-1 Industrial Districts
Liquor License
..0
Outdoor display, storage and sales
Public utility structures
Repair garages
Page 44
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Andover Planning and Zoning Commission
March 28, 1989 Meeting Minutes
Page Three
There was some discussion about the trusses used in the
building. Mr. Heidelberger stated the trusses were 2 x 6 and 2 x
8 trusses. Mr. Almgren stated that the trusses were not
certified for this particular use and did not meet code.
Mr. Bernard had a concern on why it took so long for Mr.
Heidelberger to come to the City. Mr. Heidelberger stated he had
a concern of approaching the City for a permit because of all the
issues his father had been involved with in the City, and he
admits that he probably took the wrong attitude at that time.
A person from Osseo stated that he felt that because Mr.
Heidelberger agreed to do whatever the City stated he needed to
do to meet code, that the problem would be solved.
Mr. Bernard asked if it might be a good idea to table this
item to gather more information and take a look at the site.
MOTION was made by Commissioner Bernard, seconded by
Commissioner spotts to table this item until the next Planning
and Zoning Commission Meeting to be held on April 11th, 1989. 5
Yes.votes, 1 No vote-Commissioner Jovanovich. Motion carried.
PUBLIC HEARING: DOUGLAS LAWRENCE. REZONING R-4 to GB
Mr. Blake presented the request for rezoning by Douglas
Lawrence for the property located at 13311-13 Round Lake
Boulevard. The proposed use would be for a convenience store/gas
station/car wash.
Mr. Blake stated that the property is surrounded by
residential uses on all three sides. He also commented that the
size and location of the property makes it a difficult parcel to
develop.
Mr. Blake outlined several items from the City's
Comprehensive Plan which would affect this proposal.
Ms. Sabel asked what the land use was on the Coon Rapids
side. Mr. Blake stated that it is currently vacant and is
scheduled-for a multi-family, residential-use district.
Ms. Pease asked what would the access areas be if this
project were to be done. Mr. Blake stated that the developer had
planned to have one access directly onto Round Lake Boulevard
located on the south side of the property. The preliminary
design shows two accesses (in/out) on 133rd Lane.
o
c
L
co
Andover Planning and Zoning Commission
March 28, 1989 Meeting Minutes
Page Four
)
Ms. Pease asked what solutions there would be for traffic
control problems. Mr. Blake stated that there would have to be
major planning for Round Lake Boulevard. He stated that .what is
planned right now is a stoplight at 135th Avenue and Roosevelt,
on the Coon Rapids side. Coon Rapids will have lights at
Northdale and at the exit of Round Lake Boulevard and Highway 10.
Mr. Bernard asked what an appropriate use of this parcel of
land could be. Mr. Blake stated that some sort of residential
use -- a quad, an eight-plex or townhouse -- could be an
appropriate use. One of his concerns was keeping the residences
on Silverod Court buffered from this property. He felt it would
be difficult to be use this area as a commercial use.
The Planning Staff recommended the option to deny the
request of Douglas Lawrence for the rezoning of the stated
property for the following reasons: (1) the proposal doesn't
meet the requirements set forth in the City's Comprehensive Plan
and (2) because of the proximity of other neighborhood business
and major shopping facilities, the proposed location would not
serve the interests of area residents and the City.
Chairman Pease opened the public hearing.
Mr. Lawrence stated he has looked at this property over a
year ago. He also felt this was a hard piece of property to
develop, and there's a lot of traffic off of this road. He plans
to put a Phillips 66 station on this land, similar to the one on
Highway 10. and Hanson Boulevard.
Ms. Sabel asked if Mr. Lawrence had conducted any market
surveys. Mr. Lawrence responded saying that it would be a
substantial cost to conduct a market survey, but that the
Phillips people have been out several\ times and they agree that
this is a good location for a gas station. He also stated that
the Phillips people do not do touch anything without a marketing
study. If it doesn't meet their criteria, they don't build it.
Gary Jutt, 13314 Silverod Court NW, who is a resident of one
of the houses behind the proposed lot stated he agrees with the
Comprehensive Plan and in trying to keep this area residential.
Also, he stated there are already 4/5 convenience stores within a
two-mile radius. He didn't feel there could be an appropriate
buffer from the residences. Everyone wants to keep this as an
R-4 residential.
.0
L
c,
lO
Andover Planning and Zoning Commission
March 28, 1989 Meeting Minutes
Page Five
There were about 30 residents at this meeting who raised
their hands in disagreement wibh rezoning this property.
Sue Coyle, 13493 Marigold Street, is a resident at the other
end of the development, but agrees with Mr. Jutt. She feels a
multiple dwelling in this area would do very well.
Nora Lindgren, 13355 Round Lake Boulevard, lives directly
across the street. She was concerned about her property value if
this type of gas station is allowed to be built on this site.
Roy Velander, 13337 Rose Street, lives on the next cuI de
sac from this area. Some of his concerns were the traffic
considerations, and felt that if this was built, the traffic
would have to go through his development to exit. He asked if
anybody notified Coon Rapids that this property could be rezoned.
Mr. Blake stated that a copy of a pUblic hearing was sent to
the City of Coon Rapids.
Carmen Dryde, is a resident on 134th, a block from this
area. She doesn't understand why anyone would want to put a
commercial area in this small area, in a residential
neighborhood.
Another resident spoke who lives directly behind this
proposed side. He stated this was his first house and he
probably would not have bought this property if he knew it would
be close to commercial property.
The residents were in agreement they would like a single-
family home at this site. Chairman Pease asked the audience,
given the fact that this piece of land is hard to develop, who
would be opposed to putting a multi-family dwelling put on this
site. Most of the residents agreed this was better than a
commercial use.
Ms. Bosell asked what the frontage was on 133rd - Mr.
Lawrence stated it was 330' along Round Lake Boulevard, and 175'
of frontage on 133rd.
Chairman Pease closed the pUblic hearing~
J..
o
u
Andover Planning and Zoning Commission
March 28, 1989 Meeting Minutes
Page Six
MOTION made by CommissioQer Jovanovich, seconded by
Commissioner Spotts, that the 'Andover Planning and Zoning
Commission recommends to the City Council disapproval of the
rezoning request of Douglas Lawrence for the property at 13311-13
Round Lake Boulevard (Lot 1, Block 1, Weises Second Addition) to
build a convenience store/gas station/car wash to rezone it from
R-4 to general business zoning. The proposal does not meet the
requirements set forth in the City's Comprehensive Plan and
Development Framework with regards to the location of the
commercial centers in the City. Because of the proximity of
other neighborhood business centers and major shopping
facilities, the proposed location would not serve the interests
of area residents and the City. Also because of major traffic
problems this would create for residents, the proposed location
would not serve the best interests of the residents. A pUblic
hearing was held, and there was much opposition to this proposed
rezoning.
Discussion: Ms. Bosell suggested that the related ordinance
~.. be included in the motion - Ordinance 8, Section 5.02 (Rezoning).
Chairman Pease polled the Commission: Yes - Ms. Sabel, Yes
- Ms. Jovanovich, Yes - Mr. Spotts, Yes - Mr. Bernard, Yes - Ms.
Pease, Yes - Ms. Bosell. Motion carried unanimously.
This item will go to the City Council on April 18th.
The Andover Planning and Zoning Commission recessed at 9:00
and reconvened at 9:10.
PUBLIC HEARING: SPECIAL USE PERMIT. NORTH TWIN CITIES CHURCH OF
CHRIST
Jay Blake presented the request of North Twin cities Church
of Christ to locate a church congregation in a residential
district.
The request is to renovate an existing single family home at
14191 prairie Road NW. The church plans to purchase the home and
renovate_the property to meet the needs of the small, but growing
church. The property is currently in a rural R-l residential
district is approximately 10 acres in size.
~
The staff's recommendation is to table the item until
architect plans can be completed and reviewed.
( Or(7i"'I. CITY of ANDOVER
\,1'\J
,\ ...
~..~-=".....;.f
CITY ,OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and Zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, March 28, 1989 at the Andover City Hall,
1685 Crosstown Blvd. NW, Andover, MN to consider an amendment to
Ordinance f8 (Zoning Ordinance) to rezone property from R-4 Single
Family Residential toGBG~neral Business.."
The proposed amendment would rezone property described as:
Lot 1, Block 1, Weises Second Addition, Anoka County, Minnesota
(Address: 133rd and Round Lake Boulevard).
Interested parties of said proposal will be heard at the above
time and location.
u.J;Lt..
Vicki Volk, City Clerk
\
o
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
DATE
ORIGINATING DEPARTMENT
Ap ri 1 18, 1989
ITEM
NO,
Crosstown Blvd.
Storm Sewer, cont.
BY:
James E. Schrantz
FOR
Discussion Items
Engineering
The City Council is requested to consider the assessment formula
for determining the benefit to the properties that drain to
Crosstown Boulevard.
The City Council asked TKDA to calculate the benefit based on the
cost to construct a storm sewer that would serve the County road
needs and then to take that cost from the total cost of the storm
drainage system that was constructed to benefit the total drainage
basin.
Attached are the calculations that John Rodeberg has made.
The bottom line is we should assess the storm drain cost to
Kensington Estates and the remainder of the basin at $0.04/sf.
John Davidson and I met with Paul Ruud and John Olson of Anoka
County to discuss further participation in the Crosstown Boulevard
improvement projects. The street portion of the project, their
share of it, has increased from the original estimate to the final
by about $63,000. They believe the County will participate in
that amount because the agreement was written that the County will
pay the final contract amount. As far as the County's storm drain
participation, the agreement is written according to their policy
"the state aid formula" which amounts to $50,053 (see item 1,
4/4/89 under project 4). We're asking them under this proposal to
pay $26,000 additional for storm sewer - from about $50,000 to
$76,000. In order for the County to participate in the $26,000,
we will have to renegotiate the contract with the County. This
will take County Board action. This is quite a deviation from
their normal policy. The policy is attached on how they share
costs with the cities on improvement projects.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
. . .
q,KDA
ENGINEERS ARCHITECTS PLANNERS
T.OL TZ. KING, DUVALL. ANDERSON
AND ASSOCIATES. INCORPORATED
April 12, 1989
Mr, James Schrantz
City Administrator
1189 CrosstCMn Boul evard NW
Andover, Minnesota 55304
Re: CrosstCMn Boul evard Storm Sewer
140th Avenue to Coon Creek
Project 87-3B
Andover, Minnesota
Commission No. 8179-05
Dear Jim:
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL. MINNESDTA 551 01-1893
612/292.4400
FAX 612/292-0083
. --~-E--C~:iV f.
R~;;~D
CITY OF ANDOVER
Per direction of the City Council, we have estimated the cost to construct
a storm sewer system for the above referenced project based on serving the
County Road right-of-way only. We then calculated the revised assessment
rate based on not assessing those properties within 150 feet of South Coon
Creek Drive or CrosstCMn Boulevard right-of-way, In conjunction with the
City's state-aid polley.
The final cal cuI ated expense rate was 22.0% Instead of the 30.0% estimated
previously. Costs are estimated based on actual bid prices,
Cost of construct I ng 18" RCP from South Coon Creek Dr Ive to Coon Creek to
serve County right-of-way only:
18" RCP CI ass 3 Storm Sewer
Catch Basi n
18" RC Flared End Section
Rlprap Class IV
Granul ar FII ter
1,390 LF
8 EA
1 EA
4.4 CY
2.2 CY
$ 25.00
$800,00
$480,00
$ 60.00
$ 40.00
$34,750
$ 6,400
$ 480
$ 265
$ 90
Subtotal $41,985
Catch Basi ns and Leads (from prev lous report, actua I cost) $28.155
o
Total Estimated County Outlet Pipe Construction Cost
8% Engineering
Total Estimated County Share ($50,055 Previously)
Total Storm Sewer Proj ect Cost $95,679 x 1,22
South Coon Creek Drive MSA Share $3,085.85 x 1.22
County Share
Total ~ Share ($70,320 previously)
$70,140
$ 5.610
$75,750
$116,730
-$ 3,770
-$ 75.750
$ 37,210
o
o
.J'
Mr, Jim Schrantz
Apr II 12, 1989
Page Two
Assessments
Total Benefitting Area
CrosstOil n Boul evard Right-of-way
South Coon Creek Drive Right-of-way
,
CrosstOiln Boul evard 150' Setback
South Coon Creek Drive 150' Setback
Remaining Assessment Area
47.7 Acres
- 6.4 Acr es
- 1 .1 Acr es
-16.1 Acr es
- 2.4 Acr es
21.7 Acres
Assessment Rate: $37,210,00/21,7 Acres = $l,714,75/Acre = $O,04/SF
I f you have any q uestl ons, pi ease gl ve me a ca II,
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-6-
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EXHmIT A
Cost Sharing Agreement fo1" Projects Constructed in
Anoka County Using County State Aid Funds 01" Local Tax Levy Dollars
ITEMS COUNTY SHARE CITY SHARE
Concrete Curb &. Gutter 50% 50%
Concrete Sidewalk 0 100%
Concrete Sidewalk Replacement 100% 0
Concrete Curb &. Gutter for
Median Construction 100% 0
Concrete Median 100% 0*
Grading, Base &. Bituminous 100% 0
Storm Sewer Based on State Based on State
Aid Letter Aid Letter
Traffic Signals
Communities larger than 5,000 1/2 of the cost of the cost of its legs
its legs of the of the intersec-
intersection tion plus 1/2 the
cost of the County
legs of the inter-
section
Traffic Signal
Communities less than 5,000 100% 0**
Engineering Services for
construction 90+% 8% of its actual
construction cost
Right of Way 100% 0***
* The County pays for 100% of a Standard Median Design such as plain concrete. If a
community requests decorative median such as red brick, stamped concrete, or
exposed aggregate concrete the City will pay the additional cost above the cost of
standard median.
* * In communities less than 5,000 people the County pays for 100% of the cost of the
traffic signal effective in March of 1986. The County collects on behalf of the
cities (less than 5,000) "Municipal State Aid Dollars" since they do not themselves
qualify for state aid funds. These funds are used to pay the City Share.
o
* * * In the event that the City requests purchase of right-of-way in excess of those
right-of-ways required by county construction the cities participate to the extent an
agreement can be reached in these properties. For instance a city may request a
sidewalk be constructed alongside of one of our roadways which would required
additional right of way, in this case the City may pay for that portion of the right of
way.
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
a es
ITEM . Nordeen's Addition
NO,
ORIGINATING DEPARTMEr~
Planning (V""
Jay Blak~ity Planner
BY: e1jVc
FOR
AGENDA SECTIONt.
NO, HRA Mee lng
REQUEST
The Andover City Council is requested to review the enclosed bid
received for the purchase of two lots in Nordeen's Addition. The
City advertised in the Anoka County papers for two weeks and
received one (1) bid for the purchase of Lot 4, Block 1 and Lot 4,
Block 3 of Nordeen's Addition.
The two lots that were sold last year went for $13,500 a piece.
This bid of $3,920 per lot is significantly less than the previous
bid. The City had reserved the right to reject the bids if in
fact they were too low.
STAFF RECOMMENDATION
Staff recommends that the City HRA reject the bid received from
Northern Construction of Champlin.
JB
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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PRINTER'S AFFIDAVIT OF PUBLICATION
. ADVE;;;S~~;'~~R ;I~S .---;j
'; .:; ,', CITY OF ANDOVER, j
... ,: .. MINNESOTA i
,
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The City of Andover Is acceptIng bids for two
lots - within Nordeen's Addition. The lots are
20.000 square feet In size and are zoned R-3
(Single Family Residential), Interested parties
: . cen contact City Hall for additional Informa'
tlon. Seated bids should be received by the An-
. dover City Clerk. 1685 Crosstown Boulevard
NW. Andover. MN 55304, no later than 4:30 p.m.
Friday, March 31. 1989. The City reserves-the. j
rlahttorelectanyorallblds. '. ,:.,' .: . ...~.I
081.3.10-19 '1', ~ "I,;";' :.~ ,!:. .~:
.,. Vicki Volk ' ,.'
Vicki Volk. City Clerk
City of Andonr
1685 CrosstOWn Boulevard
Andover. Minnesota 55304
(6121'155-5100
~ :abcd.fahllklmnopqrsluvwxyz:' ~ " ,
, I ,1: Published In Anoka Co. Union'
". ..~....~: :;[.1':; M~~.Ch.17 ~.~"~_.~9~~..._.._
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5T A TE OF MINNE50T A )
ss
County of Anoko )
Peter G, Bodley. being duly sworn. on oath says that he is the managing editor of the
newspaper known as the Anoka County Union. and has full knowledge of the facts which are
stated below:
'I
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: II
(M The newspaper has complied with all of the requirements constituting qualification
as a qualified newspaper. as provided by Minnesota Statute 331A,02. 331A,07. and other
applicable laws, as amended,
J
.;
(il) Theprinted" ,ADVERTISEMENT ,FOR BInS".."""""".."",.,.""."""
."""""."..", ,Nordeens. Additon.""""""""""""""."",..,.,.",
which is attached was cut from the columns of said newspaper, and was printed and
published once each week, for" W~:,., . successive weeks; it was first published on Friday.
the .,.;I}t;J:t,..,..,. day of "tj:m:/1,.,...,.. 19,~?,. and was thereafter printed and
published on every Friday to ~nd including Friday. the ,,'" ZAtb,..... day o(
. . . . , March. . . ., 19.89, ; and printed below is a copy of the lower case alphabet from A to Z,
both inclusive, which is hereby acknowledged as being the size and kind of type used in the
composition and publication of the notice:
abcdefghljklmnopqrstuvwxyZ
abcdefgh' 'klmnopqrstuvwxyz
Subscribed and sworn to before me on
/- this~4th. . . day of , . .March, , . . . ., 1989. .
C_.__".~._'\. t
IAAll_...AA"_lAA....._..._&_&..UAM..&~l"AAAU......&Af
DIXIE MA~ON
NOTARY PUBLIC. MINNESOTA
. , , . ANOkA COUNTY
MyCommlssloh ExplresMay lO,lS89t
xn ::i(
----------------------------------------
HATE INFORMATION
( 1) Lowest classified rate paid by
commercial users for comparable
space
$ 3.72
(Line, word. or inch ra te)
(2) Maximum rate allowed by law for the
above matter
$ 4.09
(Line, word, or inch rate)
(3) Rate actually charged for the above
matter
$ 1 60
(Line. word. or inch rate)
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NoK771dfll CONsTRuc77oN
)2101 /nJ~JSSI fi'Pl l:J'R,
~I/MrlH-}N tnN. SS.3'Js::>
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FKon? mF crry OF' /MJ~OUb-R,
z LcJrs /# .Nok.~7Ii ;+;SD/770N
;55"'39 uKeH sr AND loR
/510/9 KUfYlaUI'rT ~
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NoE:1'leeN eOtJS772UCTcO^,
127- 79j7
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Anril 18, 1989
AGENDA SECTION
NO, 1 d t- .
C ose Mee __lnq
ORIGINATING DEPARTMENT
BY:
V, Volk
APP~O{bV OR
AGEI"~A
;j
BYtl
V
Fire
ITEM
NO,
Attached are the materials provided at the last meeting regarding
the firefighter in question. This firefighter has informed Chief
Palmer that he will be at the April 18th meeting.
V:Attach
Q
MOTION BY
TO
COUNCIL ACTION
SECOND BY
A
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO.
.
Commercial Lot Sale
Jay Bla
AGENDA SECTION .
NO, St:aft-, Comml ttee,
Commission
ORIGINATING
Plannlng
BY:
REQUEST
The Andover City Council is requested to review the following
purchase agreement for a lot in the Andover Commercial Park:
LOT
PURCHASER
Lot 1, Block 3
AgriChem, Inc.
The agreement has been reviewed by Attorney William Hawkins. The
signed agreement and $1,000 deposit were sent by AgriChem and
should be received by the City Attorney prior to the Council
meeting. Copies will be available at that time.
Mr. Dave Greer of AgriChem will be at the meeting to answer any
questions you might have.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
..
.
o
Legal
Description
Sale Pr ice
Contract for
Deed
o
Ur~
PURCHASE AGREEMENT
RECEIVED OF AgriChem, Inc., a Minnesota
corporation, Buyer, the sum of One Thousand
and no/100 ($1,000.00) Dollars as earnest
money and in part payment for the purchase of
property sltuated in the Andover Commercial
Park in the City of Andover, County of Anoka,
State of Minnesota.
Lot 1, Block 3, Andover Commercial Park,
according to the map or plat thereof on file
and of record in the office of the County
Recorder in and for Anoka County, Minnesota
Thirty Thousand Four Hundred Twenty and
no/IOO ($30,420.00) Dollars,
which Buyer agrees to pay in the fOllowing
manner:
Earnest money paid herein: One Thousand and
no/100 ($1,000.00) Dollars, Five Thousand and
no/lOO ($5,000.00) Dollars on or before June
1, 1989, the date of closing, and Twenty-four
Thousand Four Hundred Twenty and no/lOO
($24,420,00) Dollars without interest
thereon, by Contract for Deed. Such unpaid
principal balance shall be due and payable in
full on November 1, 1989. Allor any part of
the principal balance may be prepaid at any
time without penalty.
Subject to performance by the Buyer, the
Seller agrees to execute and deliver a
Contract for Deed conveying marketable title
to said property, subject only to the fo1low-
. . I
1.ng except1.ons:
1. Building and zoning laws, ordinances,
State and Federal regulations,
2. Restrictions relating to use or improve-
ment of the premises without effective
forfeiture provision,
3. Reservation of any minerals or mineral
rights to the State of Minnesota,
4.
Utility and drainage easements which do
not interfere with present improvements.
-1-
o
Taxes and
Special
Assessments
Additional
Te rms and
Contingencies
Possession
Title
o
(1 )
(2)
The parties hereto agree that the real estate
taxes due and payable in the year 1989 shall
be prorated to the date of closing based upon
a calendar year. Buyer shall pay all of the
taxes due and payable in 1990 and all years
thereafter. Seller shall pay all levied and
pending special assessments due against the
property at the date of closing, except that
Buyer shall be responsible for all water and
sewer connection charges which the City col-
lects at the time of issuance of a building
permit. ...
This ag reement is contingent upon the follow-
ing items:
Acceptance by the City Council of Andover.
In the event that the City Council has not
accepted this agreement and authorized the
execution hereof by the mayor and clerk
within thirty (30) days after the execution
of this agreement by the Buyer, this agree-
ment shall be null and void.
Buyer shall not contract for any labor and/or
material or construct, or make any improve-
ments to the property including grading,
staking, or surveying until the balance on
the contract for deed hereunder is paid in
full to the Seller. In the event any such
activities are undertaken by the Buyer such
shall be deemed a default in the terms of the
contract for deed.
The Seller further agrees to deliver posses-
sion not later than the date of closing
provided that all conditions of this agree-
ment have been complied with.
Seller shall, within a reasonable time after
acceptance of this agreement, furnish an
Abstract of Title, or a Registered Property
Abstract, certified to date to include proper
searches covering bankruptcies, State and
Federal judgments and liens. Buyer shall be
allowed ten (10) business days after receipt
for examination of title and making any
objections, which shall be made in writing or
deemed waived. If any objection is so made,
Seller shall be allowed one hundred twenty
-2-
o
De faul t
Occupancy
Survivability
o
(120) days to make title marketable. Pending
correction of title, payments hereunder
required shall be postponed, but upon correc-
tion of title and within ten (10) days after
wr i tten notice to Buye r, the parties shall
perform. this agreement according to its
terms, If title is not corrected within one
hundred twenty (120) days from the date of
written objection, this agreement shall be
null and void, at option of Buyer, neither
party shall be liable for damages hereunder
to the 0 ther, and earnest money shall be
refunded t~ Buyer.
If title is marketable or is corrected within
said time, and Buyer defaults in any of the
agreements herein, 'Seller may terminate this
ag reement, and on such termination all pay-
ments made hereunder shall be retained by
Seller, as its interest may appear, as liqui-
dated damage s, time being 0 f the essence
hereof. This provision shall not deprive
either party of the right of enforcing the
specific performance of this agreement,
provided this agreement is not terminated and
action to enforce specific performance is
commenced wi thin six (6) months after such
right of action arises, In the event Buyer
defaults in his performance of the terms of
this agreement, and Notice of Cancellation is
served upon the Buyer pursuant to MSA 559.21,
the termination period shall be thirty (30)
days as permitted by Subdivision 4 of MSA
559.21.
The Buyer shall hereby be entitled to occupy
the warehouse portion of the building to be
constructed prior to finishing and occupying
the office space therebn. Such warehouse
portion shall be completed entirely according
to the plans and specifications approved by
the City. The decision of the City Building
Official as to compliance with said plans and
specifications shall be final.
The provisions of this purchase agreement
shall, to the extent applicable, survive the
closing.
-3-
o
o
Closing
The closing shall take place on or before
June 1, 1989. Buyer is hereby accorded the
pr ivi1ege of closing a t an earlier time upon
ten (IO) days written notice to Seller.
The delivery of all papers and monies shall
be made at ~he office of:
William G. Hawkins
Burke and Hawkins
299 Coon Rapids Blvd., 1101
Coon Rapids, MN 55433
Seller
~
We, the undersigned, owner of the above land,
do hereby approve the agreement and the sale
thereby made.
Dated:
, 19_
CITY OF ANDOVER
By
Mayor
By
Clerk
Buyer
I hereby agree to purchase the above property
for the price and upon the terms above men-
tioned, and subject to all conditions herein
expressed.
Da ted:
, 19
1 -
AGRICHEM, INC., A MINNESOTA
CORPORATION
By
-4-
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO,
Olson Tires
11.
ORIGINATING DEPAZTMENT
Planning
Jay Blake City Planner
BY:
AGENDA SECJION .
NO, Staff, CommJ. ttee,
Commission
REQUEST
~~
Mr. Wayne Olson has requested an opportunity to speak to the City
Council regarding the tires located on his property at
133rd and Hanson Boulevard.
City Staff has put the Mr. Olson on notice of Ordinance Violation
and they have been investigating options for the removal of the
tires. They are aware of the opportunity to bring tires to the
shredder. Please review the enclosed map.
JB
MOTION BY
TO
COUNCIL ACTION
SECOND BY
(U)
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
~gENDA S~~Cl!~N Commi t tee,
Commissions
ITEM Disaste~'" plan
NO,
Approval
ORIGINATING DEPARTMENT
Engineering
APPROVED FOR
AGEN~ [\
" ~
BY: '"
BY: James E. Schrantz
The City Council is requested to review and approve the revised
Disaster Plan. After the tire fire the Disaster Committee
reviewed the plan, revised it and reorganized the information so
it is more readable and phone numbers are more easily found.
c
MOTION BY
TO
COUNCIL ACTION
SECOND BY
CITY OF ANDOVER EMERGENCY MANAGEMENT
o
EMERGENCY ACTION PLAN
EMERGENCY ACTION PLAN
This Plan is designated the City of Andover's Emergency Action
Plan and is coordinated with, and supported by, the Anoka
County Emergency Management Plan.
The authority of this Plan was established by Public Law 920,
21st Congress, Minnesota statutes, Chapter 12, as amended.
The mission of this Plan is to establish and maintain an
emergency operational capability to save lives, minimize the
effects of a disaster, provide for continuity of government,
and to mobilize resources to recover from an emergency.
HAZARD ANALYSIS
PURPOSE:
The purpose of this Plan is to provide a guide for emergency
operations. The plan is intended to assist key City officials
and emergency organizations to carry out their
responsibilities for protection of life and property under a
wide-range of emergency conditions.
Tornadoes, floods, blizzards, and other natural disasters can
affect the City of Andover. In addition, major disasters such
as plane crashes, fires, explosions, accidental releases of
hazardous materials, and enemy attack pose a potential threat
to public health and safety in the City of Andover. An
Emergency Plan is needed to ensure the protection of the
public from the effects of these hazards.
o
WARNING SIGNALS
o
TYPE OF WARNING:
1. ALERT SIGNAL
(Steady tone for 5 minutes)
This signal will be used for any type of natural disaster.
This includes, but is not limited to tornadoes,
explosions, radiation accident, chemical accident, floods,
etc. Public should turn on radio or TV for specific
instructions.
2. Test - First wednesday for each month - 1:00 PM
will be tested.
Signals
WARNING OFFICER PROCEDURES
WARNING OFFICER ACTIONS:
(Senior Officer on Patrol)
Upon receipt of a warning of natural or man-made disaster, the
Warning Officer will:
1. Call in the following sequence and request instructions:
Fire Department/police
City Administrator or Alternate
Public Works Supervisor
2. The City Administrator will advise the other actions to be
taken.
Actions to be taken by local government officials, Civil
Defense Director, and Emergency Service Chiefs under readiness
conditions as follows:
READINESS CONDITION 1:
Advise all staff personnel of situation, review all plans and
procedures, and check condition of equipment and status of
supplies.
READINESS CONDITION 2:
Service Chiefs or designee report to Administrative
Headquarters. Alert all staff personnel and government
officials. Ready all equipment for use, making repairs if
necessary. Standby personnel report to Administrative
Headquarters and make preparations to operate on around-the-
clock basis. Correct all supply deficiencies and staff remain
on a~ert. Check communications.
o
READINESS CONDITION 3:
All emergency staff personnel designated to do so, report to
Administrative Headquarters and commence 24 hour operations.
Activate and operate communications. Establish communications
with Anoka County Civil Defense and report City of Andover's
status. '
Page 2
ADMINISTRATIVE HEADQUARTERS
o
The Mayor, City Administrator, Council, and Emergency Staff
will operate from the Administrative Headquarters in the event
of an emergency.
LOCATION OF ADMINISTRATIVE HEADQUARTERS:
Andover City Hall - 1685 ,Crosstown Blvd NW
ALTERNATE ADMINISTRATIVE HEADQUARTERS:
Should the above Administrative Headquarters location become
inoperable, the alternate location for the Administrative
Headquarters will be Bunker Hills Activity Center - 550 Bunker
Lake Blvd - 757-3920
ACTIVATION:
The City Administrator will initiate the activation. Staff
(when alerted) will report to the Administrative Headquarters
and take action according to their service check list.
COMMUNICATIONS:
Telephones will be available in the Administrative
Headquarters. For additional telephones call Vicki Volk.
Radio - Communications Chief will activate all communications
according to plan.
EMERGENCY POWER:
To be provided by emergency generator - call the following
personnel:
Back-up Personnel:
Frank Stone - 755-8027
Ray Sowada - 434-9734
Kevin starr - 753-2940
Dale Mashuga - 755-5559
MAPS:
A City Map showing locations of the Important Facilities is
attached and will be updated when changes occur.
o
Page 3
o
'~
I
~-
o
\
'--.
&~rnxIDW~l].
IID]]~&~'li'rnUR IPl1.&lm
CHAIN OF COMMAND
DEPUTY SHERIFF
AND I OR
FIRE CHIEF
( SEII'IOR. OFFICER. Oil' DUTY)
I
I MAYOR ~ - :...... .. - CITY
- ADMINISTRATOR
I
FIRE CHIEF
(FlltE PltOTECTIOB 10-
. II< -I
llESCUE SQUAD) LEGAL
I - PUBLIC
INFORMATION
POUCE SERVICE -
... FINANCIAL
'.MANAGEMENT
COMMUNICATIONS I
.
...... PUBLIC WORKS
MANPOWER I SUPERINTENDENT
.- (PUBLIC WOltKS ..
SUPPJ_ Y F-QUIPMF-JI'T)
PAGE 4
PERSONNEL LISTING
o
ADMINISTRATION
Jim Schrantz
10817 Dahlia st.
427-4456
ALTERNATE:
DAVID ALMGREN
14800 Evergreen st.
434-4055
PUBLIC INFORMATION
Jim Elling
2204 - 176th Lane
(home) 753-1919
(recorder) 753-1273
ALTERNATE:
MIKE KNIGHT
4622 - 175th Ave
421-9247
PUBLIC WORKS
Frank stone
Ray Sowada
Kevin starr
Dale Mashuga
Wayne Patchen
Scott Protivinsky
Rick Vickstrom
2725 - 134th Lane
14921 Butternut st.
3415 - 197th Ave
14330 Osage st.
13423 Crooked Lake Blvd
2172 Green Ave Apt. #4
14532 - 7th Ave.
755-8027
434-9734
753-2940
755-5559
754-3914
421-9248
422-8103
ALTERNATE:
PERSONNEL ON DUTY
PAGER #
648-2357
LEGAL
Burke & Hawkins
299 Coon Rapids Blvd
784-2998
FINANCIAL MANAGEMENT
Shi rley Clinton
13365 Gladiola st
755-3053
POLICE
Anoka County Sheriff's Office
427-1212
FIRE PROTECTION & RESCUE
Robert Palmer 2540 - 140th Ave
Glenn Smith 15914 Swallow st.
Weekend Duty Officer
757-1013
434-3356
427-1212
CIV~L DEFENSE COORDINATOR
Jim Schrantz
Dave Almgren
10817 Dahlia st.
14800 Evergreen st.
427-4456
434-4055
COMMUNICATIONS
o
Vicki Volk
110 Yoho Drive
421-4001
page 5
SUPPLY
o
Frank Stone
Personnel on Duty
COMMUNITY DEVELOPMENT
Jay Blake
o
2725 - 134th Lane
530 Egret Blvd
Page 6
755-8027
pager * 648-2357
754-0738
MAYOR AND COUNCIL PROCEDURES
o
MAYOR & COUNCIL PROCEDURES
In the event of a natural or man-made disaster, the Mayor will
be contacted by the City Administrator and may be requested to
report to the Administrative Headquarters located at City
Hall.
The Mayor will act as liaison between the Council and City
Administrator and will maintain contact with the City
Administrator. The Council may be requested to come to the
Administrative Headquarters.
In the event the Mayor cannot be reached, the Acting Mayor
will preside.
Upon recommendation, the City Administrator may be requested
to declare a state of Emergency in order to request state and
Federal assistance.
MAYOR & COUNCIL LISTING
MAYOR AT-LARGE
Jim Elling
2204 - 176th Lane
753-1919-home
753-1273-recorder
COUNCILMEMBERS
Don Jacobson
Michael Knight
Ken Orttel
Marjorie Perry
14826 University Ave
4622 - 175th Lane
2772 Bunker Lake Blvd
17337 Roanoke st
434-3401
421-9247 (Acting)
755-8425
427-4485
o
Page 7
10 SERVICE CHIEFS (GENERAL) PROCEDURES
o
When an emergency occurs, all Service Chiefs will review this
list and take action as required for his particular service.
FIRST PRIORITY IS TO SAVE LIVES!!!
1. When alerted of an emergency, call your staff workers and
report as ordered.
2. Review your service plans, S.O.P.'s, and resources.
3. After briefing, issue instructions to your staff.
4. Obtain damage assessment information pertinent to your
service, repo~t to Administrative Headquarters.
5. Insure Coordinator and staff are advised of actions being
taken.
6. Register all personnel, confirm they have passes, keep
time sheets, and rotate personnel.
7. Establish security when pertinent to your service.
8. Written assignments should be given to all working
personnel, or posted for all personnel to read prior to
taking assignment.
9. Coordinate the activities of your staff with other
services.
10. Use all resources including personnel, equipment, and
supplies, before requesting assistance. Try to anticipate
your service needs for manpower and equipment to meet your
needs so they are available as required. When requesting
assistance, be specific - WHAT - WHEN- REPORT TO WHOM -
AND HOW LONG will assistance be needed.
10. Be prepared to make periodic reports on status of
operation and problems remaining to be resolved.
o
Page 8
0 1.
2.
3.
4.
5.
6.
7.
o
LAW ENFORCEMENT CHIEF:
Maintain current roster of all personnel - regulars and
reserves.
Notify Staff to report as situation directs.
Chief or Captain will remain in the Administrative
Headquarters to coordinate Police activities with other
services.
Officer in charge at scene of emergency will immediately
CLOSE OFF DISASTER A~EA to stop and reroute all in-bound
traffic and estab1isn security as needed.
Communications between roadblocks and Administrative
Headquarters will utilize Police radios.
Police car radio will be primary communications to County
Administrative Headquarters in the event of landline
failures.
set-up emergency pass system when needed. Call the Chief
of Police, Area Commander, and District Highway Patrol for
passes. City Staff will assist with administration of
pass system (be sure persons issuing passes know the
people and the community. Passes should be for a limited
time and re-issued as necessary).
a. Color coded arm bands will be issued to rescue and law
enforcement personnel (with proper identification),
press, relatives or victims searching for family
members, etc.
EVACUATION AND MEDICAL
Due to smoke toxicity and other potential hazards, evacuation
of a 2,000 foot radius and down wind of no less than one mile
may be necessary. Due to the need for proper breathing
apparatus the evacuation of living areas on or near the
property becomes the responsibility of the Andover Fire
Department. Areas to be evacuated (a decision of Fire and
Police Departments) will be the responsibility of the Police
and Sheriff's Department for the area. Tentative evacuation
points have been set up. The opening of these buildings is
the responsibility of the Police or Sheriff's Department in
the city they are in. If there are any changes notify Central
Communications promptly.
These points are (depending on wind direction):
Anoka Senior High
Bunker Hills Activity Center
Coon Rapids Junior High
Coon Rapids Senior High
Health Central Ambulance and Hospital (Mercy-unity)
administrative personnel along with Red Cross for Anoka County
area have been briefed on this situation and the possible life
hazards involved set forth by the MPCA.
Page 9
0 1.
2.
3.
4.
5.
6.
o
FIRE AND RESCUE CHIEF:
Maintain current roster of personnel (names, addresses,
phone - business and home).
Notify personnel to report as situation directs.
Chief or Assistant Chief will report to the Administrative
Headquarters to coordinate fire and rescue activities with
other services.
First priority is to rescue injured and trapped persons.
Officer on scene will keep the Administrative Headquarters
advised of the situation, the assistance and equipment
needed (type, amount, where to report, to whom, etc.).
Coordinate with Engineering (Public Works) and Police
Services.
Page 10
PUBLIC WORKS:
0 1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
o
Maintain current roster of personnel and equipment
inventory including deficiencies.
Notify Staff to report as the situation directs.
Evaluate the emergency situation and brief the Civil
Defense Coordinator on recommended action to be taken.
Establish a system for temporary utilities (if required).
Coordinate restoration of all public utility services.
Insure debris removal to permit passage of emergency
vehicles. '
Provide support for fire and rescue and other services as
needed.
Maintain a list of additional non-governmental resources.
Request for additional engineering equipment and supplies
are to be made to County Civil Defense Director or Area
Commander.
Maintain a list of the Public works Mutual Aid Facilities.
Page 11
0 1.
2.
3.
4.
5.
6.
o
SUPPLY OFFICER:
Maintain inventory and location of essential emergency
supplies
(See page 18 for phone numbers).
Arrange with Fiscal Service for procurement of non-public
equipment and supplies.
Coordinate with Service Chiefs the requests for supply
assistance from State and Federal agencies.
Establish priorities" policies, and guidance, for
distribution and conservation of petroleum products.
Establish system for emergency distribution of food
supplies.
Provide support to other services.
Page 12
0 1.
2.
3.
4.
5.
6.
7.
8.
o
COMMUNICATIONS SERVICE:
Maintain a current roster of all personnel.
Develop plans to obtain, operate, and maintain all
communication equipment required for emergency operations
in the City of Andover.
Coordinate communication activities for emergency
operations.
Maintain communications from the Administrative
Headquarters to County and City Support Administrative
Headquarters and shelters as needed.
Coordinate communications with other services including
development of alternate means.
Maintain records of all communication activities including
incoming and outgoing message logs.
Keep the Civil Defense Coordinator advised of any
problems.
Local Radio Networks.
')
Page 13
PUBLIC INFORMATION:
o
1. Coordinate with Civil Defense Coordinator, and key staff
on essential information to be disseminated to the Public.
2. Take appropriate action to insure the timely dissemination
of pertinent information by expeditious means.
3. Prepare releases for distribution to Media, subject to
approval of Mayor, City Administrator, and/or Fire and
Police Department.
4. See page 18 for phon~ numbers of TV stations, radio
stations, etc. '
o
Page 14
0 1.
2.
3.
4.
5.
6.
o
FISCAL AND LEGAL SERVICE :
Insure that all necessary records for emergency operations
are available.
Provide advice and guidance to staff.
Set-up procedures to acquire equipment and supplies during
emergency.
Establish record system for all legal obligations.
Insure that all payments or restitutions are made.
Represent the City iQ all matters requiring legal
interpretation, prosecution, and claims.
Page 15
STATE AND FEDERAL ASSISTANCE (PRE-EMERGENCY)
o
Assistance listed below is available by contacting
County Civil Defense Director
Bruce Wojack Work: 421-4760 Home: 566-5158
Area Commander
Howard Strabala Work: 297-3942 Home: 724-0403
PRE-EMERGENCY ASSISTANCE:
Warning Systems
Flood Plain Management & Insurance
Preventive Diking
Procedure to obtain County Assistance
If the City has exhausted its local resources and needs
assistance, a request as to type and amount of assistance
needed is to be made to the County Civil Defense Director.
Fire Suppression
Training
Equipment
STATE AND FEDERAL ASSISTANCE (EMERGENCY ASSISTANCE)
EMERGENCY ASSISTANCE:
Mass Care
Care
Shelter
Food
Disaster
Clothing
Public Safety
Law Enforcement & Traffic Control
Fire Fighting
Rescue
Aerial Survey
Engineering Equipment
Building Industry plan
Plan Bulldozer
Plan DEEP
Health and Medical
Stockpiled Units
Public Health
Services
Manpower
Communications
Transportation Equipment
EMERGENCIES - STATE DUTY OFFICER 24-HOURS - CALL 778-0800
Assistance listed above is available by contacting:
County Civil Defense Director
Bruce Wojack Work: 421-4760 Home: 566-5158
l\rea Commander
Howard Strabala Work: 297-3942 Home: 724-0403
o
Page 16
STATE AND FEDERAL ASSISTANCE (RECOVERY)
o
RECOVERY:
Loans and Grants
Small Business Administration
Compensation
Farmers Home Administration
Veterans Administration
Payments '
Rural Electrification Administration
Housing and Urban Development
Community Disaster Grants
School Assistance
Unemployment
Legal Services
Lease and Mortgage
Temporary Housing Assistance
STATE AND FEDERAL ASSISTANCE (IF NATIONAL GUARD IS
REQUIRED)
NATIONAL GUARD:
If the National Guard assistance is needed, the Mayor,
Sheriff, or other elected official must request assistance by
calling the Governor or Adjutant General stating what help is
needed and for what purpose. The following are in line of
succession:
Governor's Office...........................296-3391
Adjutant General...................... ',' . .. .296-4666
Area Commander, Howard Strabala.............297-3942
...Home......724-0403
State Civil Defense Office..................296-2233
MN STATE DUTY OFFICER:
24-Hours Per Day - 778-0800 - He will notify other agencies
(State) to respond.
o
Page 17
IMPORTANT FACILITIES LIST
o
ANDOVER ANIMAL CONTROL:
Animal Control & Management........426-4013
COUNTY HIGHWAY:
County Highway.....................754-3520
DNR/GAME WARDEN:
John Vadnais, Area Supervisor......434-6422
Kathy Brehm........................427-1595
DNR. . . .; . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 6 - 615 7
FIRE CHIEF:
Robert Palmer..(office)............427-3030
..(home)..............757-1013
FIRE DEPARTMENT:
Anoka. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .421-2900
Coon Rapids, Station #3............755-7181
Blaine.............................786-4436
Ham Lake.......................... .434-7077
FIRST AID SUPPLIES:
Mercy Hospital.....................427-2200
HIGHWAY PATROL:
State Highway Patrol...............541-9411
State Highway Signals..............297-4426
(Above days) (Nights)..............541-9411
HOSPITALS - AMBULANCES:
Mercy Hospital.....................427-2200
North Memorial.....................520-5200
Uni ty Hospital..................... 786-2200
MEDICAL SUPPLIES:
Merwin Drug........................421-3333
Snyders...Anoka....................421-2360
POLICE:
Central Communications.............427-1212
Coon Rapids........................755-2888
Blaine.............................784-6700
Anoka. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .421-2900
Ramsey. . . . . . . . . . . . . . . . . . . . . . . . . . . . .427-1410
POLLUTION CONTROL AGENCY (PCA):
24 HOURS NUMBER....................296-8100
Doug Robohm
Kevin Faus
o
POST OFFICES:
Coon Rapids........................755-1150
Anoka. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .421-1114
Page 18
o
PUBLIC INFORMATION:
WCCO TV (News Room)................330-2400
WCCO Radio (News Room).............333-9181
KSTP Radio/TV......................642-4246
(SkyCam 375-9226) or...............646-5555
KMSP TV............................ 926-9999
KARE TV............................ 546-1111
ABC Newspaper......................421-4444
Star & Tribune.....................372-4414
st. Paul Pioneer Press.............222-8725
TOWING:
Blue TOw...........................786-9020
Bourke BrOs........................784-1528
.(Owner)................757-1233
North Star.........................427-4160
Shortys Towing.....................574-9944
(Heavy Tows)
UTILITIES:
Northwestern Bell..................611-7616
Anoka E1ectric.....................427-3030
Northern States Power..............330-6251
Midwest Gas........................755-4000-1
Northern Propane Gas...............894-1550
or...................372-4141
United Power Assoc.................441-3121
WoodRiver Pipe Line..........1-218-776-3313
or.................. .222-8347
............... .459-6932
Northern Natural Gas.............1-674-4488
Burlington Northern................782-3300
WEATHER BUREAU (Radar Room):
Report hail, tornado...............725-3401
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Page 19
IMPORTANT SUPPLY FACILITIES
o
GAS SUPPLIES:
Bill's Superette...................427-0504
Speedy Market......................754-2526
Super America......................421-1930
Tom Thumb......................... .427-6430
FOOD SUPPLIES: ,
Festival Foods.....................422-1768
PREPARED FOODS:
Oodles............................ .421-3333
Festival Foods.....................422-1768
Downtown Deli......................421-0579
Super America (24 hrs.)............421-1930
THE SALVATION ARMY
William G. Coleman
Service Unit Director
2300 Freeway Blvd.
Brooklyn Center, MN 55430
1-612-566-2040
1-800-582-5174 (In Minnesota)
RED CROSS
Lori Richman - Office
Home -
Minneapolis Chapter -
(24 hours)
- 785-1557
933-4382
871-7676
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Page 20
o
STAGING AREA:
ALTERNATE:
IMPORTANT FACILITIES
ADMINISTRATIVE HEADQUARTERS:
ALTERNATE:
EMERGENCY SHELTER:
ALTERNATE:
ALTERNATE:
ALTERNATE:
o
Andover Public Works
1785 Crosstown Blvd NW
Andover, MN 55304
(No. 1 on map)
755-8118
Constance Free Church
16060 NW Crosstown Blvd
Andover, MN 55304
(No. 2 on map)
434-5995
Andover City Hall
1685 Crosstown Blvd NW
Andover, MN 55304
(No. 3 on map)
755-5100
Bunker Hills Activity Center
550 Bunker Lake Blvd
Andover, MN 55304
(No. 4 on map)
757-3920
Bunker Hills Activity Center
550 Bunker Lake Blvd NW
Andover, MN 55304
(No. 5 tin map)
757-3920
Andover Elementary School
14950 Hanson Blvd NW
Andover, MN 55304
(No. 6 on map)
Grace Lutheran Church
13655 Round Lake Blvd NW
Andover, MN 55304
(No. 7 on map)
421-6520
Family of Christ Church
16045 NW Nightingale st
Andover, MN 55304
(No. 8 on map)
434-7337
Page 21
NAMES & NUMBERS OF PEOPLE WHOM THE CITY HAS PERMISSION TO USE
THEIR FACILITIES IN THE CASE OF A DISASTER
o
SUPER AMERICA
3631 Bunker Lake Blvd
MANAGER
Rick Ziegler
441-4779
OODLES & MERWIN DRUG
13735 Round Lake Blvd
MANAGER
Mike Steinhauser
424-5679
ALTERNATE
Harry Blair
427-2295
ALTERNATE
Dale pauba
559-3680
BILL'S SUPERETTE
14041 Round Lake Blvd
MANAGER
Bill Rademacher
535-5040
GRACE LUTHERAN CHURCH
13655 Round Lake Blvd
PASTOR
Rev. steven McKinley
421-4509
ALTERNATE
Wayne Anderson
379-9686
ALTERNATE
Gloria Fredrickson
427-9145
TOM THUMB
15825 7th Ave
MANAGER
Patrick Sharpe
421-8252
ACTIVITY CENTER
550 Bunker Lake Blvd
The Red Cross is
in charge of this
facility.
ALTERNATE
Jim Boley
421-8479
ANDOVER ELEMENTARY SCHOOL
14950 Hanson Blvd
PRINCIPAL
Bill Gallagher
421-3912
SPEEDY MARKET
13725 Crosstown Blvd
MANAGER
Greg Reedy
754-3209
ALTERNATE
Richard Nybeck
421-1240
ALTERNATE
Cindy Sandman
755-2645
FAMILY OF CHRIST CHURCH
16045 NW Nightingale st
PASTOR
Thomas Braun
434-5874
DOWNTOWN DELI
3121 - 161st Ave
MANAGER
Frank padula
421-6300
ALTERNATE
Wes Spadgenske
757-5377
ALTERNATE
Jacki padula
421-6300
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Page 22
o
FESTIVAL FOODS
13735 Round Lake Blvd
MANAGER
Bob King
824-2430
CONSTANCE FREE CHURCH
16060 NW Crosstown Blvd
CHURCH CHAIRMAN
Jerry Hibma
754-3396
ALTERNATE
Steve wotrang
422-1768
ALTERNATE
Rick Blatchley
434-6068
o
Page 23
12 CITY OF ANDOVER PERSONNEL LISTING
o
ASSESSING DEPARTMENT:
Gayle Leone - County Assessor.......421-4760
BUILDING DEPARTMENT
David Almgren......................434-4055
Don Olson..........................422-1071
Jane Peterson......................422-4106
Ginny VanVleet..........~\.........434-5010
CITY CLERK
Vicki Volk.........................421-4001
COMMUNITY SERVICES
Melanie DeLuca.....................422-5787
ENGINEERING DEPARTMENT
Jim Schrantz.......................427-4456
Todd Haas..........................754-1009
Karen Tommerdahl...................753-3875
FINANCE DEPARTMENT
Shirley Clinton....................755-3053
Debby Poirier......................753-2890
Debbie Stalboerger.................422-0100
Charlene Welu......................421-7954
FIRE DEPARTMENT
Andover Fire Department............755-9044
Bob Palmer, Chief..................757-1013
Glenn Smith, Asst. Chief...........434-3356
Weekend Duty Officer...............427-1212
MAINTENANCE:
Frank Stone........................755-8027
Ray Sowada.........................434-9734
Kevin starr........................753-2940
Dale Mashuga.......................755-5559
Wayne Patchen......................754-3914
Scott Protivinsky..................421-9248
Rick Vickstrom.....................422-8103
PLANNING
Jay Blake..........................754-0738
POLICE DEPARTMENT
Anoka County Sheriff~..............42.-4760
-
RECE~TIONIST/SECRETARY
Helena Hoger............ ...........422-0054
ZONING
d'Arcy Bosell......................753-3085
o
Page 24
o
Kevin Faus
Doug Robohm
steve Lee
Paul Gerbec
Dick Kable
Lewis Finch, Supt.
William Thompson
Jerry Nelson
Jim Elling
Ken Wilkinson
Paul Szewczykowski
Len zintakl
Susan
COORDINATOR
David Almgren
SECRETARY
Helena Hoger
COMMITTEE
Frank Stone
Bob Peach
Dick Albertson
Wayne Patchen
"Dale Mashuga
Jim Schrantz
o
MPCA
MPCA
MPCA
MPCA
. MPCA-clean-up
Anoka-Henn.
Coon Rapids Fire
Coon Rapids Police
Andover Mayor
Anoka Co. Sheriff
EPA-Weston
u.S. EPA
Red Cross
COMMITTEE MEMBERS
Page 25
296-7709
296-7717
296-7278
296-7757
296-7235
422-5500
755-2880
780-6410
753-1273
421-4760
312-993-1067
312-886-4246
591-7611
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
April 18, 1989
DATE
ITEM
NO.
Authorization to
hire P.W. Employee
BY:
James E. Schrantz
AGENDA SECTION .
NO. StatE, Comm~ttee,
Commission
ORIGINATING DEPARTMENT
Engineering
The city Council is requested to authorize the hiring of a Public
Works Employee, Classification: Public Works II, to be funded from
the Water and Sewer Budget.
We would like to proceed with this item as fast as we can because
we would like to have the person working by the 15th of May so we
can start our summer programs. The pay for this position will fit
into our pay schedule for Public Works. It will be a Public Works
II position. At this time we haven't finalized the proposal that
we will be bringing to the Personnel Committee and to the City
Council for approval.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
Engineering
APPROVED lOR
AG"Cd t\
BY: IV
7
AGENDASSE~TIONC 'tt
NO. ta~f, omm~ ee,
Commission
...;.>.
ITEM Ci ty Celebration/
NO.
Downtown Center
ORIGINATING DEPARTMENT
BY: James E. Schrantz
The City Council is requested to give financial support to the
second annual Andover City Celebration.
The committee is requesting funding in the amount of $1000, the
same as in 1988, or preferably $1500.
See letter and list of activities.
o
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
~il5 i'"&;.-S'I';az,~~~S~~~
..,.- ~~,-.-
~J. ~ I "'" .
ffh:.} .. :..
J.TMe~&Associates
Advertising
2318 First Avenue South, Minneapolis, MN 55404, (612) 871-3966 FAX: (612) 871-8803
March 31, 1989
Mayor Jim Elling
The City of Andover
2204 176th Lane Northwest
Andover, Minnesota 55304
Dear Jim:
This letter is in response to a recent meeting regarding the Second Annual Andover
City Celebration. The event is being coordinated by The Downtown Center and the
City of Andover, It will be held at the Downtown Center on July 22, 23,1989,
In 1988, the Andover City Celebration was a tremendous success for our first
attempt. The street dance alone, brought over 2,000 area residents to the celebration.
We hope to even better in 1989! However, we need financial support from the city
of Andover to reach our goals. The Andover City Celebration received $1,000 from
the City of Andover in 1988, We are asking the City to match the $1,000 or increase
your support to $1,500 for 1989, These funds will be utilized to pay a portion of the
costly entertainment, I have enclosed a list of the tentatively planned events.
Thank you for all of your assistance Jim, and I look forward to working with you
and the City of Andover in the future.
Respectfully,
~
Debbie Tyler
Assistant Account Executive
Enclosure -
DT:da
o
].T. Mega&Associates
Advertising
o
ANDOVER CITY CELEBRATION
JULY 22-23, 1989
Planned Activities Carried Over From 1988
Dobsons Petting Zoo
Magic Shows
Food Vendors
Games:
· Baby Crawling Contest
· Lip Sync Contest
. Balloon Blowing Contest
· Hulla Hoop Contest
· Horse Shoe Tournament
· Dunk Tank-Andover Fire Department
Community Displays
Street Dance - Monarch Band
Fireworks
Andover Lions Club Beer Wagon
Additional Activity Options
Carnival Rides or A Circus
Pony Photos
Additional Food Booths
Additional Community Displays
Andover City Celebration Street Banners
Larger History of Andover Display
Caricatures
Bingo
Local.Andover Talent Displays
· Otto Pheiffer, Lyle Bradley etc.
Park Board Display
Politicians
Police & Fire Information Displays
Community Education
5K to 10K Run
o
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE April 18. 1989
Personnel Committee
~PPR~OR
BY:
AGENDA SECTION
NO. Staff, Committee, Comm.
ORIGINATING DEPARTMENT
ITEM Approve Performance
NO. Evaluation Form
16.
BY: V. Volk
The City Council is requested to approve the attached Performance
Evaluation and Development Plan form for use in evaluations of
City employees.
V:Attach.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
o
PERFORMANCE EVALUATION
AND
DEVELOPMENT PLAN
EMPLOYEE NAME
POSITION
DIVISION
LOCATION
SUPER VISOR
APPRAISAL PERIOD
..
o
o
I.
KEY POSITION RESPONSIBILITIES
Summarize the responsibilities which have been assigned to this position. You may refer to the
position description, but each item listed must represent an understanding between the
supervisor and employee concerning the specific content of the job. (Use additional paper if
required.)
1.
2.
3.
4.
5.
6.
7.
5.
9.
,
10.
-1-
o
o
Performance levels
II.
c s: "Tl en 0
:J III c: c: c:
(JI ..., -< u en
e (Q ro
:J 0 ..., iii
00' o'
EXAMINE WORK GOALS ACHIEVED DURING APPRAISAL PERIOD iii e 0 ..., :J
3 D-
o u 5.
Identify and evaluate employee's achievement of work plans and - (Q
0 ro
..., ro
goals. Provide comments to support evaluation. '<
:J
-
1.
2.
3.
4.
.
5.
6.
7.
8.
0
9.
,
10. I.
-2-
Performance Levels
a
c $: "T1 (J) 0
::J 0> C C C
fJl ~ -< -0 en
~ lC co
5' 0 ~ Iii
iii' 0> 0 o' ::J
ERFORMANCE FACTORS- W 3 ~ c..
(') -0 ::J
Examine the following factors that you have observed that directly a co lC
~ -
ffect work results. '< co
3-
JUDGMENT (Ability to form decisive and sound
conclusions in the absence of establishej rules,
procedures or past practice)
,
B. INITIATIVE/RESOURCEFULNESS (Ability to anticipate
problems and creatively select alternative avenues to
achieve results)
C. ADAPT ABILITY /FLEXIBILlTY (Ability to re-evaluate
changing environment and adjust work plan accordingly)
D. DEPENDABILITY (Extent to which employee adheres to
promised action)
E. COOPERATION (Extent to which employee is able to
work effectively with others)
F. TIME MANAGEMENT (Ability to plan, control and
organize current activities)
G. LONG-RANGE PLANNING ABILITY (Ability to identify
and develop long-range plans)
H. COMMUNICATION (Ability to effectively communicate
with supervisor. subordinates and/ or coworkers)
I. INTERGROUP EFFECTIVENESS (Ability to achieve
results with other areas of organization)
o
III. P
A
Comments:
o
-3-
o
Performance Levels
IV. S
c s: " en 0
:J D) C C C
lJ) ~ -< "C Ui
~ co (l)
S" 0 ~" iii
00' D) 0 0 :J
iii ~
UPERVISORY AND MANAGERIAL FACTORS- 3 0..
() S'
- "C
Examine the following factors thatdifeclly affect supervisory 0 !l!- co
~
and managerial results. '< (l)
::!.
A. SUBORDINATE SUPERVISION (Effectively
participates in decisions related to the selection,
development, promotion, compensation and, if
necessary, the discipline of assigned human resources.)
B. DOWNWARD COMMUNICATION (Effectively orients
assigned human resources
policies and procedures. Clearly communicates work
duties and responsibilities so individuals may proceed
with certainty in the performance of their jobs.)
C. SUBORDINATE TRAINING (Effectively conducts or
oversees training for assigned employees to ensure
established procedures are clearly understood and
followed. Continually monitors results being achieved in
assigned areas.)
D. SUBORDINATE PERFORMANCE APPRAISAL
(Effectively monitors the work performance of assigned
personnel on a continual basis, conducts effective
performance appraisals and takes appropriate action
whenever necessary.)
E. SUBORDINATE ENVIRONMENT (Creates a working
climate in which assigned human resources are motivated
to develop their skills and abilities alll..l demonstrates by
personal example the desired standards of conduct and
work performance.)
F. POLICY ADMINISTRATION (Administers
policies consistent
and equitable manner.)
Comments:
o
-4.
o
o
V. WORK GOALS FOR NEXT APPRAISAL PERIOD
Establish work goals and dates which will be used as the standard to measure results achieved
during the next appraisal period. (Use additional paper if required.)
VI. . PERFORMANCE IMPROVEMENT PROFILE
Summarize specific plan for personal and professional development that will contribute to
increased effectiveness in position.
-5.
'.
Employee's Name
o VII. SUMMARY OF PERFORMANCE
o
Condense I-VI to a summary statement of this employee's overall performance skills and abilities
in light of existing conditions.
VIII. TRAINING AND DEVELOPMENT NEEDS
Specify any training and development needs you have identified for this employee. Refer to the
training and development handbook for in-house programs.
IX. OVERALL PERFORMANCE RATING
___ OUTSTANDING: Performance consistently and significantly goes well beyond all work
objectives and requirements for position. Exceptional achievements have been accom-
plished that single out this employee as an exceedingly valuable contributor to the
organization.
_ SUPERIOR: Performance exceeds work objectives in major areas of activity. Superior
results are regularly achieved.
_ COMPETENT: Performance regularly meets and occasionally exceeds work objectives
and position requirements. All responsibilities are carried out in a fully competent manner.
_ MARGINAL: Performance falls below position requirements. Development plan must be
established and implemented.
_ UNSATISFACTORY: Performance falls well below standards set for position. Immediate
corrective action must be proposed.
Supervisor's Signature
Employee's Comments (Use additional paper if required.)
Date
Employee's Signature
Date
-6-
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
AGENDA SECTION
NO. Staff, Committee, Comm.
ORIGINATING DEPARTMENT
Administration
APPROfr..~F FOR
AGENDro (j
ITEM Approve l'.ssessment Abate. nts
NO.
17.
BY:
V. Vo1k
BY:
The City Council is requested to approve the following
abatements:
1. PIN 34 32 24 23 0056 (Outlot C, Red Oaks Manor 5th Addition).
This property is now owned by the City and the assessments
should be abated so that we don't receive a tax statement
for the property. The assessments would be paid in-house.
2. PIN 27 32 24 32 0021 (Lot 1, Block 3, Shady Knoll). This
property was assessed for two units. Per the attached
minutes, only one unit should have been certified to the
county.
An assessment split has been prepared for certification to
the county when this has been approved.
V:Attach.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
Form No, 2504 {Rev. 3-2-82)
Commissioner of Revenue Abatement Form 7 (Rev. 3/74)
APPLICATION FOR ABATEMENT
MillER-DAVIS CO.. MINNEAPOLIS
GENERAL FORM
"
." .~
t
. "
.2 .
" 0( '0
" ,.,
E C ~
E . . c
0 0 00 .
U Z Uz 0
U
For Taxes Assessed in Year
Completo in triplicate if tax reduction
exceeds $500; otherwi.~e complete in
duplicate. . Please print or type.
and Payable in Year
1685 Crosstown Boulevard N.W.
APPLICANT'S STATEMENT OF FACTS:
School District No.
Dote of Application
Applicant's Name and Social Security Number
Cit of Andover
Street Address
11
Andover
55304
The property known as PIN 34 32 24 23 0056 (Outlot C, Red Oaks Manor
5th Addition) was deeded to the City of Andover as part of the platting
process.
APPLICANT'S REQUEST
The City of Andover requests that the assessments due in the year 1989 and
thereafter be abated as this property is tax exempt.
Applicant's Signature
Date
NOTE: Minnesota Statutes 1971, Section 609.41 "Whoever in making any statement, oral or written, which is required or authorized by law to be made as a
basis of imposing, reducing or abating any tax or assessment, intentionally makes ony statement as to any material matter which he knows is false may be
sentenced, unless otherwise provided by. low, to imprisonment for not more than one year or to payment of a fine of not more than $1,000, or both.
REPORT OF INVESTIGATION (by County Assessor or City Assessor in certain cities)
I hereby report that I have investigated the statements made in the foregoing application and find the facts to be as follows:
o
CERTIFICATE AND RECOMMENDATION BY COUNTY BOARD AND COUNTY AUDITOR
I, the undersigned, County Auditor of the within nomed county,do hereby certify that i:J careful examination into the allegatians
and statements set forth in the within application has been made by the County Board of said county and by myself
and that from said examination we are convinced and believe that said allegations and statements are true,
o
I further certify that, at a meeting held , 19_, said County B-oard, by official action
upon motion duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of
the taxpayers and other persons concerned and the amounts involved, made the following recommendation, wherein
I hereby concur, upon said application:
That the assessed value of said property be reduced to and fixed at $
hereby certify the result of the adoption of said recommendation will be as follows:
Amount of reduction of assessed value $
Amount of reduction of taxes $
Signature of County Auditor
Dote
ORDER OF THE DEPARTMENT OF REVENUE - STATE OF MINNESOTA
. 19~
REJECTION
ACCEPTANCE
Upon due consideration of the within application it is
ordered that the some be and it is hereby rejected.
Upon due consideration of the within application it is
ardered that:
Commissioner of Revenue
o the recommendoti on of the County Board and County
Audi tor be granted.
By
o
Reason for Rejection:
The auditor and treasurer of said county are hereby autho-
rized and directed to make such changes in the records and
books of thei r respective. oHi ces as may be necessary to
carry out this order.
o
Commissioner of Revenue
By
Form No. 2504 (Rev. 3-2-82)
Commissioner of Revenue Abatement Form 7 (Rev. 3/74)
APPLICATION FOR ABATEMENT
MILLER-DAVIS CO.. MINNEAPOLIS
GENERAL FORM
.w _w
t .2
0 ."
0 ,
w <(
. ,.
'e c
E ci , ci
0 0
U Z U Z
For To)"es Assessed in Year
'0
!:
c
"
o
U
Complete in triplicate if tax reduction
exceeds $500; otherwise complete in
duplicate. . Please print or type.
ond Poyob Ie in Year
Applicant's Name and Social Security Number
City of Andover on behalf of Daniel
Street Address
2453 S. Coon Creek Drive
APPLICANT'S STATEMENT OF FACTS:
Date of Application
11
4 18 89
Zip Code
55304
Andover
The property known as PIN 27 32 24 32 002l was assessed for two units for
sanitary sewer, water. and storm sewer and should have only been assessed
for one unit.
APPLICANT'S REQUEST
Request an abatement of the $1,834.25 certified to the 1989 taxes and
certify $917.13 for that year.
Applicant's. Signature
Dote
NOTE: Minnesota Statutes 1971, Section 609.41 ftWhoever in making any statement, oral or written, which is required or authorized by law to be made as a
basis of imposing, reducing or abating any tax or assessment, intentionally makes any statement as to any material matter which he knows is false may be
sentenced, unless otherwise provided by- law, to imprisonment for not more than one year or to payment of a fine of not more than $1,000, or both.
REPORT OF INVESTIGATION (by County Assessor or City Assessor in certoin cities)
I hereby report that I have investigated the statements made in the foregoing application and find the facts to be as follows:
o
CERTIFICATE AND RECOMMENDATION BY COUNTY BOARD AND COUNTY AUDITOR
I, the undersigned, County Auditor of the within named county,do hereby certify that a careful examination into the allegations
and statements set forth in the within application has been made by the County Board of said county and by myself
and that from said examination we are convinced and believe that said allegations and statements are true,
o
I further certify that, at a meeting held , 19_, said County Board, by official oction
upon motion duly adopted and entered upon the minutes of its proceedings as a public record, showing the names of
the taxpayers and other persons concerned and the amounts involved, mode the following recommendation, wherein
I hereby concur, upon said application:
That the assessed value of said property be reduced to and fixed at $
I hereby certify the result of the adoption of said recommendation will be as follows:
Amount of reduction of assessed value $
Amount of reduction of taxes $
Signature of County Auditor
Date
ORDER OF THE DEPARTMENT OF REVENUE - STATE OF MINNESOTA
,19_
REJECTION
ACCEPTANCE
Upon due consideration of the within application it is
ordered that the some be and it is hereby rejected.
Upon due consideration of the within application it is
c,..dered that:
Commissioner of Revenue
o the recommendation of the County Board and County
Audi tor be granted.
o
By
Reason for Reiection:
The auditor and treasurer of said county are hereby autho-
ri zed and di reeted to make such changes in the records and
books of their respective. oHi ces as may be necessary to
corry out this order.
o
Commissioner of Revenue
By
~
O Assessment Hearings
September 8, 1988 - Minutes
Page 6
<Assessment Hearing/IP87-7/ShadY Knoll, Continued)
Diana Lizakowski. 2343 South Coon Creek Drive - stated their lot was
recently rezoned into two iots from one. Now they are being assessed
fOL two lots. Mr. Schrantz explained this is the official appeal.
The lot has not been split, only assessed for two units because it is
possible to split the lot in the future, and it is only fair to
apportion the costs against all the lots, including future ones.
One alternative is to either assess only one lot as long as it remains
one lot arid assess the other lot at the time it is split, in which
case the City would carry that extra unit. The other would be to
assess it but defer the assessment until it is split.
Ms. Lizakowski - stated there is a second double garage in the back
that would have to go before there would be enough room to put a house
on a proposed second lot.'
After discussing it, the Council agreed with Mr. Rodeberg's suggestion
to put two units on the assessment roll but to not certify the second
unit to the county, but keep it in-house and held in abeyance until
the lot is split.
MOTION by Apel, Seconded by Knight, a Resolution adopting the
Assessment Roll for the improvement of sanitary sewer, storm sewer,
watermain and streets with concrete cULb and gutter for Improvement
Project 87-7, Shady Knoll, for certification be approved with the
exception that one unit of assessment for Daniel Lizakowski, PIN 27 32
24 32 0021, be not assessed until such time as the property is
actually split for development. <See Resolution R225-88) Motion
carried on a 4-Yes, i-No Vote <Windschitl) vote.
ASSESSMENT HEARING/IP87-29/THE OAKS
Mr. Rodeberg reviewed the assessment roll, noting the final assessment
peL lot is $6,947.55, assessed over a 15-yeaL peLiod at 7.35 percent.
The same contractor did the work, and the same problems with restora-
tion exist in this project. They will be trying to corLect the
problems, again noting it has been a hOLLendous year for Lestoration.
Councilman Elling suggested at future IlaaLings, the Lesidents should
be made awaLe of their Lesponsibity for maintaining the boulevards.
Jerry Windschitl - stated one lot still isn't fixed and needs cover.
A lot of ,the probiems were fixed by the residents themselves. Mr.
Rodeberg stated Mr. Jordan has said they will correct the situation.
TKDA has written them and no final payment has been made.
~ MOTION by Elling, Seconded by Knight, a Resolution adopting the
Assessment Roll for the Improvement of sanitary sewer, storm sewer,
watermain and streets with concrete cULb and gutteL for ImpLovement
Project 87-29, the Oaks, for ceLtification. <See Resolution R226-88)
Motion caLried on a 4-Yes, i-No Vote <Windschitl) vote.
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April l8, 1989
ITEM
NO.
Funding f~r Furnace
Conversion/City Hall
BY: David Almgren
FOR
AGENDA SECTION
NO. Staff, Committee,
Commissi n
ORIGINATING DEPARTMENT
Building
Information regarding this item will be provided to you
at the meeting.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
Non-Discussion Items
Engineering
APPROVED FOR
AGENDA ~
BY:
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
.
Award Bid/88-35A/
Test Well
BY: James E. Schrantz
The city Council is requested to award the bids for the test well,
project #88...,35A.
The bids will be received on the 17th of April so, the bid
recommendation will be handed out at the meeting, Tuesday the
18th.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
April 18, 1989
DATE
ITEM
NO.
BY: James E. Schrantz
AGENDA SECTION
NO.
Non-Discussion Items
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to approve the attached Joint Powers
Agreement with Anoka County for the installation of signals at
135th Avenue and Round Lake Boulevard, and at 161st and Round Lake
Boulevard.
Estimated cost of the signa~ and engineering costs at 135th and
Round Lake Boulevard is $86,400. Andover and Anoka each pay for
their leg of the intersection, or 25% plus 1/2 of 50% of the
County's two legs, or a total of 37.5% or $32,400. We are unable
to use MSA funds for the signal at 135th and Round Lake Boulevard.
Estimated cost of signal and engineering costs at 161st and Round
Lake Boulevard is $86,400. Andover has one leg so, we pay 25%
plus 50% of the County's 75%, for a total 62.5% or $54,000. The
City's leg is MSA, therefore, eligible for MSA financing of 25% or
$21,600.
I would recommend we use the City's "Road Fund" (in the past was
called our MSA Fund) - this fund may be depleted on Crosstown
Boulevard unless we assess some cost for Crosstown storm drain and
curb.
The other financing option is to use surplus funds from the
general fund.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
~.
COUNTY OF ANOKA
Department of Highways
Paul K. Ruud, Highway Engineer
1440 BUNKER LAKE BLVD NW, ANDOVER, MINNESOTA 55304 612-754-3520
R. ECITVEn
. I MAR 3 1 19~91U
CITY OF ANDOVER
March 29, 1989
Jim Schrantz
City Engineer/Administrator
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Joint Powers Agreements - Traffic Signal Installations
CSAH #9 & Roosevelt St. (135th Ave.) - C.P. 88-28-09
CSAH 1t9 & CSAH 1t20 (161st Ave.) - C.P. 88-29-09
Dear Jim:
Enclosed for your review and signature are three (3) copies
each of the above-referenced joint power agreements between
Anoka County and the City of Andover.
Please have all three (3) copies executed by the designated
officials from the City of Andover and return them to my
office for additional processing. A fully approved and
executed copy will then be sent to you.
Thank you for your cooperation. Feel free to contact our
office if you have any questions or comments.
GJSi c-pee ,
/J C/\d
/ . 'L
Roy Humbert
Contracts Administrator
---
.
Enc1:
o
Affirmative Action I Equal Opportunity Employer
o
o
JOINT POWERS AGREEMENT
FOR THE
INSTALLATION 01<' TRAFFIC CONTROL SIGNALS
AT TIlE INTERSECTIONS OF:
ROUND LAKE BLVD. (C.S.A,H. #9 AND ROOSEVELT ST. (1351'11 AVE.)
This Agreement made and entered into this
day of
,1989,
by and between the County of Anoka, State of Minnesota, a political subdivision of the State of
Minnesota, 325 East Main Street, Anoka, Minnesota, 55303, hereinafter referred to as "County,"
and the City of Andover, hereinafter referred to as "City".
WITNESSETH:
WHEREAS, the parties to this Agreement desire to jointly cause the construction of traffic
actuated control signals at the intersection of Round Lake Blvd. (C.S.AH. #9) at Roosevelt St.
(135th Ave.); and
WHEREAS, the parties agree that it is in their best interest that the cost of said project
be shared; and,
WHEREAS, said work will be carried out in accordance with the provisions of Minn, Stat.
~ 471.59,
NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED:
1. PURPOSE
The County and City have joined together for the purpose of installing a traffic
control signal system at the intersections of Round Lake Blvd, (C.S.AH. #9) and Roosevelt St.
(135th Ave,)- as described in the plans and specifications numbered 88-28-09 on file in the office
of the Anoka County Highway Department and incorporated herein by reference.
o
o
2.
METHOD
The County shall provide all engineering services and shall cause the construction
of Anoka County Project No. C.P, 88-28-09 in conformance with said plans and specifications.
The letting of bids and the acceptance of al! bid proposals shall be done by the County,
3. COSTS
A The contract costs of the work, or if the work is not contracted, the cost
of all labor, materials, normal engineering costs and equipment rental required to complete the
work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated
costs" are good faith projections of the costs which will be incurred for this project. The estimated
costs are attached as Exhibits A, and incorporated herein by reference.
B. The City shall pay for engineering services at a rate of eight percent (8%)
of its actual construction costs.
C, The total cost to the City is based on the actual cost of construction of the
traffic control signals plus engineering costs as provided for in Exhibit B. The estimated cost to
the City is:
Construction:
Engineering (8%)
$30,000,00
2.400.00
$32,400,00
TOTAL ESTIMATED CITY COST:
D. Upon final completion of the construction the city shall pay to the County,
upon written demand by the County, the actual cost of construction and engineering, estimated to
be $32,400.00, The City's share of the project shall include only construction and engineering and
does not include administrative or other expenses incurred by the County.
o
4. TERM
This Agreement shall continue until (1) terminated as provided hereinafter, or (2)
until the construction provided for herein is completed and payment provided for herein is made,
whichever of (1) or (2) shall first occur,
5. DISBURSEMENT OF FUNDS
All funds disbursed by the County or City pursuant to this Agreement shall be
disbursed by each entity pursuant to the method provided by law.
6. CONTRACTS AND PURCHASES
All contracts let and purchases made pursuant to this Agreement shall be made by
the County in conformance to the State Laws.
7. STRICf ACCOUNTABILITY
A strict accounting shall be made of all funds and report of all receipts and
disbursements shall be made upon request by either party.
8. SIGNALIZATION POWER
The City shall install or cause the installation of an adequate electrical power source
to the service pad or pole including any necessary extensions of power lines. Upon completion
of said traffic control signal installation the ongoing cost of electrical power to the signal shall be
at the sole cost and expense of the Cities of Andover and Anoka. The two cities shall reach
separate agreement on the cost of power and shall furnish the County with a copy of said
agreement by June 30, 1989.
9. MAINTENANCE
Maintenance of the completed signal and signal equipment will be the sole obligation
of the County, All other maintenance, including the ongoing cost of electrical power to the signal,
will be the responsibility of the City,
o
o
10.
TERMINATION
This Agreement may be terminated by either party at any time, with or without
cause, upon. not less than thirty (30) days written notice delivered by mail or in person to the other
party, If notice is delivered by mail, it shall be deemed to be received two days after mailing. Such
termination shall not be effective with respect to any solicitation of bids or any purchases of
services or goods which occurred prior to such notice of termination,
11. AFFIRMATIVE ACTION
In accordance with Anoka County's Affirmative Action Policy and the County
Commissioners' policies against discrimination, no person shall illegally be excluded from full-time
employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the
program which is the subject of this Agreement on the basis of race, creed, color, sex, marital
status, public assistance status, age, disability, or national origin.
12. NOTICE
For purposes of delivery of any notices hereunder, the notice shall be effective if
delivered to the County Administrator of Anoka County, 325 East Main Street, Anoka, Minnesota,
55303, on behalf of the County, and the City Manager of the City of Andover, 1685 N.W.
Crosstown Blvd., Andover, MN 55304, on behalf of the City.
13. INDEMNIFICATION
The City and the County mutually agree to indemnify and hold harmless each other
from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the
respective officers, agents, or employees relating to activities conducted by either party under this
Agreement. _
o
o
o
14,
ENTIRE AGREEMENT REQUIREMENT OF A WRITING
It is understood and agreed that the entire agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and all negotiations between the
parties relating to the subject matter thereof, as well as any previous agreement presently in effect
between the parties relating to the subject matter thereof. Any alterations, variations, or
modifications of the provisions of this Agreement shall be valid only when they have been reduced
to writing and duly signed by the parties herein.
IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands
on the dates written below:
COUNlY OF ANOKA
CIlY OF ANDOVER
By:
By:
Name: Jerry Windschitl
Title: Mayor
Dan Erhart, Chairman
Anoka County Board of
Commissioners
Dated:
Dated:
ATIEST:
By:
By:
Name: Jim Schrantz
Title: City Engineer/City Administrator
John "Jay" McLinden
Anoka County Administrator
Recommended for Approval:
By:
Paul K. Ruud, County Engineer
APPROVED AS TO FORM:
By:
By:
City Attorney, City of Andover
Assistant Anoka County Attorney
(DV:Cont\CSAH-9.AND)
o
o
EXHIBIT A
Joint Powers Agreement
For The
Installation and Maintenance of Traffic Control Signals
at the Intersection of:
Round Lake Blvd. (C.S.AH. #9) and Roosevelt St. (135th Ave.)
&timated Costs for the Projects are as Follows:
Project C.P. 88-28-09
Fully Actuated Traffic Control System
Control Cabinet
Engineering 8%
$70,000.00
10,000.00
6.400.00
$86,400,00
$32,400.00
$32,400,00
$21,600.00
Total
City Share
Anoka Share
County Share
25% + 12.5
37.5%
25%
..
EXHIBIT B
o
Cost Sharing Agreement [or Projects Constructed
in Anoka County Using County State Aid Funds or Local Tax Levy Dollars
ITEMS COUNlY SHARE CIlY SHARE
Concrete Curb & Gutter 50% 50%
Concrete Sidewalk 0 100%
Concrete Sidewalk Replacement 100% 0
Concrete Curb & Gutter [or
Median Construction 100% 0
Concrete Median 100% 0*
Grading, Base & Bituminous 100%
Storm Sewer Based on State Based on State
Aid Letter Aid Letter
Traffic Signals
(Communities larger than 5,000) 1/2 of the cost of the cost of its legs
its legs of the In-te~sf.C.-t;'." of the intersection plus
1/2 the cost of the County
legs of the intersection
Traffic Signal
(Communities less than 5,000) 100% 0**
Engineering Services for
construction 90+% 8% of its actual construction
cost
Right of Way 100% 0***
*
The County pays for 100% of a standard Median Design such as plain .concrete. If a
community requests decorative median such as red brick, stamped concrete, or exposed
aggregate concrete the City will pay the additional cost above the cost of standard median.
**
In communities less than 5,000 people the County pays for 100% of the cost of the traffic
signal effective in March of 1986, The County collects on behalf of the cities (less than
5,000) "Municipal State Aid Dollars" because those cities do not qualify for state aid funds.
These funds are used to pay the City Share.
***
In the event that the City requests purchase of right-of-way in excess of those right-of-ways
required by county construction the cities participate to the extent an agreement can be
reached in these properties. For instance a city may request a sidewalk be constructed
alongside of one of our roadways which would require additional right of way, in this case
the City may pay for that portion of the right of way, Acquisition of right-of-way for new
alignments shall be the responsibility of the City requesting the alignment.
o
o
o
JOINT POWERS AGREEMENT
I'OR THE
INSTALLATION OF TRAFFIC CONTROL SIGNALS
AT THE INTERSECTIONS OF:
ROUND LAKE BLVD. (C.S.A,H. #9) AND C.S.A.H. #20 (161ST AVE.)
This Agreement made and entered into this
day of
,1989,
by and between the County of Anoka, State of Minnesota, a political subdivision of the State .of
Minnesota, 325 East Main Street, Anoka, Minnesota, 55303, hereinafter referred to as "County,"
and The City of Andover, hereinafter referred to as "City".
WITNESSETH:
WHEREAS, the parties to this Agreement desire to jointly cause the construction of traffic
actuated control signals at the intersection of Round Lake Blvd. (C.S.AH. #9) at C.S.AH, #20
(161st Avenue); and
WHEREAS, the parties agree that it is in their best interest that the cost of said project
be shared; and,
WHEREAS, said work will be carried out in accordance with the provisions of Minn, Stat.
~ 471.59.
NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED:
1. PURPOSE
The County and City have joined together for the purpose of installing a traffic
control signal system at the intersections of Round Lake Blvd. (C,S,AH. #9) and C.S.AH. #20
(161st Avenue) as described in the plans and specifications numbered 88-29-09 on file in the office
of the Anoka County Highway Department and incorporated herein by reference,
o
o
2.
METHOD
The County shall provide all engineering services and shall cause the construction
of Anoka County Project No. C.P. 88-29-09 in conformance with said plans and specifications.
The letting of bids and the acceptance of a!l bid proposals shall be done by the County.
3, COSTS
A The contract costs of the work, or if the work is not contracted, the cost
of all labor, materials, normal engineering costs and equipment rental required to complete the
work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated
costs" are good faith projections of the costs which will be incurred for this project. The estimated
costs are attached as Exhibits A, and incorporated herein by reference.
B. The City shall pay for engineering services at a rate of eight percent (8%)
of its actual construction costs,
C. The total cost to the city is based on the actual cost of construction of the
traffic control signals plus engineering costs as provided for in Exhibit B, The estimated cost to
the City is:
Construction:
Engineering (8%)
$50,000.00
4.000,00
TOTAL ESTIMATED CITY COST:
$54,000.00
D. Upon final completion of the construction the city shall pay to the County,
upon written demand by the County, the actual cost of construction and engineering, estimated to
be $54,000.00. The City's share of the project shall include only construction and engineering and
does not include administrative or other expenses incurred by the County,
"
o
4.
TERM
This Agreement shall continue until (1) terminated as provided hereinafter, or (2)
until the construction provided for herein is completed and payment provided for herein is made,
whichever of (1) or (2) shall first occur.
5. DISBURSEMENT OF FUNDS
All funds disbursed by the County or City pursuant to this Agreement shall be
disbursed by each entity pursuant to the method provided by law.
6. CONTRACTS AND PURCHASES
All contracts let and purchases made pursuant to this Agreement shall be made by
the County in conformance to the State Laws.
7. SlRICf ACCOUNTABILITY
A strict accounting shall be made of all funds and report of all receipts and
disbursements shall be made upon request by either party.
8. SIGNALIZATION POWER
The City shall, at its sole expense, install or cause the installation of an adequate
electrical power source to the service pad or pole, including any necessary extensions of power
lines. Upon completion of said traffic control signal installation the ongoing cost of electrical power
to the signal shall be at the sole cost and expense of the City.
9, MAINTENANCE
Maintenance of the completed signal and signal equipment will be the sole obligation
of the County. All other maintenance, including the ongoing cost of electrical power to the signal,
will be the re.sponsibility of the City.
o
o
10.
TERMINATION
This Agreement may be terminated by either party at any time, with or without
cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other
party, If notice is delivered by mail, it shall be deemed to be received two days after mailing. Such
termination shall not be effective with respect to any solicitation of bids or any purchases of
services or goods which occurred prior to such notice of termination,
11. AFFIRMATIVE ACIlON
In accordance with Anoka County's Affirmative Action Policy and the County
Commissioners' policies against discrimination, no person shall illegally be excluded from full-time
employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the
program which is the subject of this Agreement on the basis of race, creed, color, sex, marital
status, public assistance status, age, disability, or national origin.
12, NOTICE
For purposes of delivery of any notices hereunder, the notice shall be effective if
delivered to the County Administrator of Anoka County, 325 East Main Street, Anoka, Minnesota,
55303, on behalf of the County, and the City Manager of the City of Andover, 1685 N.W.
Crosstown Blvd., Andover, MN 55304, on behalf of the City,
13. INDEMNIFICATION
The City and the County mutually agree to indemnify and hold harmless each other
from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the
respective officers, agents, or employees relating to activities conducted by either party under this
Agreement. -
o
,0
14.
ENTIRE AGREEMENT REOUIREMENT OF A WRITING
It is understood and agreed that the entire agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and all negotiations between the
parties relating to the subject matter thereof, as well as any previous agreement presently in effect
between the parties relating to the subject matter. thereof, Any alterations, variations, or
modifications of the provisions of this Agreement shall be valid only when they have been reduced
to writing and duly signed by the parties herein.
IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands
on the dates written below:
COUNTY OF ANOKA
CITY OF ANDOVER
By:
By:
Name: Jerry Windschitl
Title: Mayor
Dan Erhart, Chairman
Anoka County Board of
Commissioners
Dated:
Dated:
ATIEST:
By:
By:
Name: Jim Schrantz
Title: City Engineer/City Administrator
John "Jay" McLinden
Anoka County Administrator
Recommended for Approval:
By:
By:
City Attorney,' City of And<,)Ver
Paul K. Ruud, County Engineer
APPROVEI? AS TO FORM:
By:
Assistant Anoka County Attorney
o (DV:Cont\CSAH9&20.JPA)
o
o
EXHIBIT A
Joint Powers Agreement
For The
Installation and Maintenance of Traffic Control Signals
at the Intersection of:
Round Lake Blvd, (C.SAR. #9) and C.SAH. #20 (161st Ave.)
Estimated Costs for the Projects are as Follows:
Project C,P, 88-29-09
Fully Actuated Traffic Control System
Control Cabinet
Engineering
$70,000.00
10,000.00
6.400.00
$86,400.00
Total
City Share
County Share
37.5% + 25%
37.5%
$54,000.00
32,400,00
, .
, ",.,'
o
EXHIBIT B
Cost Sharing Agreement for Projects Constructed
in Anoka County Using County State Aid Funds or Local Tax Levy Dollars
ITEMS COUNTY SHARE CITY SHARE
Concrete Curb & Gutter 50% 50%
Concrete Sidewalk 0 100%
Concrete Sidewalk Replacement 100% 0
Concrete Curb & Gutter for
Median Construction 100% 0
Concrete Median 100% 0*
Grading, Base & Bituminous 100%
Storm Sewer Based on State Based on State
Aid Letter Aid Letter
Traffic Signals
(Communities larger than 5,(00) 1/2 of the cost of the cost of its legs
its legs of the i /rll!.vsediOI1 of the intersection plus
1/2 the cost of the County
legs of the intersection
Traffic Signal
(Communities less than 5,000) 100% 0**
Engineering Services for
construction 90+% 8% of its actual construction
cost
Right of Way 100% o ***
*
The County pays for 100% of a standard Median Design such as plain concrete, If a
community requests decorative median such as red brick, stamped concrete, or exposed
aggregate concrete the City will pay the additional cost above the cost of standard median,
**
In communities less than 5,000 people the County pays for 100% of the cost of the traffic
signal effective in March of 1986. The County collects on behalf of the cities (less than
5,0(0) "Municipal State Aid Dollars" because those cities do not qualify for state aid funds,
These funds are used to pay the City Share.
***
In the event that the City requests purchase of right-of-way in excess of those right-of-ways
required by county construction the cities participate to the extent an agreement can be
reached in these properties. For instance a city may request a sidewalk be constructed
alongside of one of our roadways which would require additional right of way, in this case
the City may pay for that portion of the right of way. Acquisition of right-of-way for new
alignments shall be the responsibility of the City requesting the alignment.
o
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO.
Execute Option/
Laptuta property
BY:
James E. Schrantz
AGENDA SECTION
NO.
Non-Discussion Items
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to exercise the option to purchase
the Southwest Quarter of the Southeast Quarter of Section 22
(Laptuta property south of Public Works Building).
At this time the City is leasing the property for $1.00 plus
paying the taxes.
The lease continues until 5:00 P.M., November 1, 1991.
It might be a good idea that we exercise the option before it gets
forgotten.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO.
.
Approve Plans & Specs/
89-8/Kensington 4th BY:
James E. Schrantz
AGENDA SECTION
NO.
Non-Discussion Items
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to approve the attached resolution
approving the plans and specs and ordering the ad for bid for
project 89-8, Kensington Estates 4th Addition (the 4th Addition is
Phase 2 of the 3rd Addition where the project was ordered, hearing
waived and plans and specs ordered).
The plans are in the Engineering Office for review.
The 4th Addition is only part of Phase 2 of the 3rd Addition.
The developer has split the platting of Phase 2 of the 3rd
Addition into at least two plats, 4th and 5th Additions.
"
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR PROJECT NO. 89-8, KENSINGTON ESTATES
(PHASE 2 OF PROJECT #88-6, KENSINGTON 3RD ADDITION) FOR WATERMAIN,
SANITARY SEWER, STORM DRAIN AND STREETS WITH CONCRETE CURB AND GUTTER
CONSTRUCTION.
WHEREAS, pursuant to Resolution No. R036-88, project #88-6, 3rd
Addition adopted by the city Council on the 1st day of March, 1988,
TKDA has prepared final plans and specifications for project 89-8 for
Watermain, Sanitary Sewer, Storm Drain and Streets with Concrete Curb
and Gutter construction; and
WHEREAS, the 4th Addition is Phase 2 of the 3rd Addition; and
WHEREAS, such final plans and specifications were presented to
the City Council for their review on the 18th day of April, 1989.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby direct the city Clerk to seek public bids as
required by law, with such bids to be opened at
, 19 at the Andover City Hall.
Meeting this
and adopted
day of
MOTION seconded by Councilman
by the City Council at a
, 19 , with Councilmen
voting favor of the resolution and
Councilmen
voting against same
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
o
victoria Volk - City Clerk
fa
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO.
.
Approve plans & Specs/
89-1/Ward Lake Drive
BY:
James E. Schrantz
FOR
AGENDA SECTION
NO.
Non-Discussion Items
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to approve the resolution approving
the plans and specs for project #89-1, Ward Lake Drive.
The plans are in the Engineering Office for review.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR PROJECT NO. 89-1, WARD LAKE DRIVE FOR
STREET AND STORM DRAINAGE CONSTRUCTION.
WHEREAS, pursuant to Resolution No. R016-89, adopted by the City
Council on the 7th day of February, 1989, BRA has prepared final
plans and specifications for Project 89-1 for Street and Storm
Drainage construction; and
WHEREAS, such final plans and specifications were presented to
the City Council for their review on the 18th day of April, 1989.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby direct the City Clerk to seek public bids as
required by law, with such bids to be opened at
, 19 at the Andover City Hall.
MOTION seconded by Councilman
by the City Council at a
and adopted
day of
Meeting this
, 19 , with Councilmen
voting favor of the resolution and
Councilmen
voting against same
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria volk - City Clerk
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
ITEM
NO.
.
Approve Plans & Specs/
89-2/Tulip street BY:
James E. Schrantz
FOR
AGENDA SECTION
NO. "
Non-D~scuss~on Items
ORIGINATING DEPARTMENT
Engineering
BY:
The city Council is requested to approve the resolution approving
the plans and specs for Project i89-2, Tulip Street.
The plans are in the Engineering Office for review.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR PROJECT NO. 89-2, TULIP STREET FOR
STREET AND STORM DRAIN CONSTRUCTION.
WHEREAS, pursuant to Resolution No. R017-89, adopted by the City
Council on the 7th day of February, 1989, BRA has prepared final
plans and specifications for Project 89-2 for Street and Storm Drain
construction; and
WHEREAS, such final plans and specifications were presented to
the City Council for their review on the 18th day of April, 1989.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby direct the City Clerk to seek public bids as
required by law, with such bids to be opened at
, 19___ at the Andover City Hall.
MOTION seconded by Councilman
by the City Council at a
and adopted
day of
Meeting this
, 19 , with Councilmen
voting favor of the resolution and
voting against same
Councilmen
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
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DATE: 4/18/89
ITEMS GIVEN TO THE CITY COUNCIL
**Revised**
Agenda item regarding Len Levine
Letter from Mel Sinn (4/14/89)
Letter from Barry Robinson (4/6/89)
Agenda item regarding Round Lake
Letter from John Davidson (4/5/89)
Notice regarding Load Restrictions (4/18/89)
Special City Council Minutes (4/6/89)
Park & Recreation Commission Minutes (4/6/89)
Planning & Zoning Minutes (4/11/89)
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Engineering
APPF,l )VEO jFOR
AGEifI[)DA I
t
BYo/
J
ITEM
NO.
BY: James E. Schrantz
Len Levine, Commissioner of Transportation, will be meeting with
the Anoka County Legislative Coalition on Thursday, April 20th,
from 10:45 a.m. to 11:15 a.m. to discuss transportation.
MOTION BY
TO
.
COUNCIL ACTION
SECOND BY
",.,'i' ~
- R, ~:~811~lD
10 L.L.
f//8'/ ?7
April 14, 1989
,.
.--
CITY OF ANDOVER
TO
Coon Creek Watershed Communities
and Interested Persons
Southbridge Office Building
155 South Wabasha Ave., Suite 104
SI. Paul, Minnesota 55107
(612) 296-3767
.' FROM Mel Sinn '-71tLL ~
1'0
SUBJECT: Metropolitan Watershed District
Governance and Organizational Options
Backqround
Regional Offices
At the April 7th breakfast meeting on special
legislation concerning the Coon Creek Watershed Dis-
trict, Senator Dahl requested information from the
Board of Water and Soil Resources (BWSR) to assist
the cities in. their future discussi~ns. I agreed to
prepare a memo describing manager appointment
procedure and watershed organizational options.
1. Manager Appointment Procedure
Northwest Region
1819 Bemidji Ave.
Bemidji, MN 56601
218-755-3963
Northeast Region
Government Service Center
320 W. 2nd Street
Room 603
Duluth, MN 55802
218-723-4752
When a watershed district is established, the
initial board of managers is appointed by the state
BWSR. The terms of office for the original managers
is one year. All subsequent appointments to water-
shed district boards are the responsibility of the
boards of commissioners of the affected counties.
After an initial staggering process is completed,
all terms of office are for three years. Distribu-
.. tion of appointment power among affected counties
is the responsibility of the BWSR.
West Central Region
611 Iowa Avenue
Staples, MN 56479
21~-894-1692
South Central Region
Box 756
New Ulm, MN 56073
507-354-2196
Southeast Region
Friedell Bldg., Room 100
1200 5. Broadway
Rochester, MN 55904
507-285-7458
When a single county includes an entire watershed
district, that county board. is responsible for
appointing all of the managers, which is the case
for the Coon Creek Watershed District.
Southwest Region
Box 111
1400 E. Lyon5treet
Marshall, MN 56258
507-537-7260
East Central Region
50uthbridge OffIce Building
155 South Wabasha Ave., Suite 104
51. Paul, MN 55107
612-296-3767
The Minnesota Watershed Act states that a manager
"...must be a voting resident of the district and
must not be a public officer of the county,. state,
or federal government. . .". Although the Act does not
specifically define "public officer", the law is
fairly clear.'
An Equal
Opportunity Employer
t
..
A manager must reside within the district's legal boundary, and
must not be an elected or appointed official of the county, s~ate,
or federal government.
It is possible for officials of local government units other than
the county to serve as watershed district managers. This includes
soil and water conservation district supervisors, town board mem-
bers, and city council members.
Special appointment provisions apply to watershed districts located
wholly within the metropolitan area. In metro districts, affected
cities and towns have the opportunity to submit names of manager
nominees to the county board. If the county receives at least three
eligible nominees at least 60 days before the expiration date of
the term of office of the incumbent manager, the county must
appoint from the list of nominees. Manager nominees may come from
any or all of the affected cities and towns. If less than three
names are submitted, or if the names do not reach the county at
least 60 days ahead of the expiration of the term, the county is
free to appoint any eligible individual in the district.
Given this sharing of responsibility for appointing managers,
communication and coordination among the cities and the county
becomes vitally important, if the goal is to recruit and appoint
the best possible group of managers to govern the watershed
district. The managers should not only be well-distributed
geographically, but should also possess a good mix of experience,
knowledge, and abilities. I encourage counties to follow an "open
appointments" process, and notify the public of upcoming vacancies.
2. organizational Alternatives
The Coon Creek Watershed District was established in 1959 by the
former state Water Resources Board in response to a petition from
Anoka County. The District functions as an independent, special
purpose unit of local government under the authority of the
Minnesota Watershed Act (Chapter 112).
The Metropolitan Surface Water Management Act.. (Chapter 509, Laws
of 1982, or "509") mandated local preparation of watershed-based
plans across virtually all of the metropolitan area~ 509 made the
ten existing watershed districts (including Coon Creek) and three.
existing joint powers watershed management organizations respon-
sible for planning in their areas. In the remaining 33 unorganized
metro watershed areas, cities and towns were given three organiza-
tional options to comply with the planning mandate in 509:
. '. -~
petition for the establishment of Chapter
watershed districts:
form watershed organizations through the signing
of joint powers agreements; or
2
, '
..'
.
do nothing, and allow the responsibility to fall on the
counties.
The organizational process took several years in some watersheds,
but ultimately, virtually all previously unorganized areas became
part of joint powers watershed management organizations.
provisions were later added to the original 509 law authorizing a
new procedure for initiating metro watershed district termination
proceedings. This procedure allows the affected cities and towns
to ini tiate termination proceedings if they are in unanimous
agreement. The BWSR must terminate if it determines, after a formal
hearing process, that the affected local units have formed a
watershed organization by joint powers agreement, and that they are
willing and able to: .
assume ownership of the district's assets;
assume responsibility for managing and
maintaining the district's projects; and
implement the watershed plan.
To date, no termination petitions have been filed under the 509
procedure.. .
The communities' "Coon Creek Watershed Reorganization Task Force"
has already considered the advantages and disadvantages of the
joint powers option and reported their conclusions to interested
parties in a letter dated February 3, 1989. If the communities wish
to give this option further consideration, we would be glad to try
to help answer questions about differences in authority between
watershed districts and joint powers organizations. When one gets
beyond the issue of differences in legal authority, discussion of
advantages and disadvantages becomes very subjective.
Enclosed are two items that you may find helpful. The first is an
excerpt from a 1969 manual about the joint powers act published by
the state Planning Agency. The second is a chart comparing
watershed districts and joint powers organizations~ The char~ was
generated by Charles Honchell, former public works director for
Roseville, based on opinions received from. representatives of
various local units in Ramsey County. It came about as part of
their early efforts to organize watershed planning units. I
personally don't share a number of the opinions expressed in the
chart, but I think it was a good process.
Encls.
MS:ks
3
~
Local Mailing List
Senator Greg Dahl
Natalie Haas Steffen, Anoka county
Mel Schulte, Coon Creek Watershed District
Bill ottensmann, Coon Rapids
James Schrantz, Andover
Don Poss, Blaine
Gary Steen, Ham Lake
(Please distribute to other members of
your organization as necessary)'
4
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PURPOSE AND ORGANIZATION
OFTHE REPORT
PURPOSE
This report is for the local government of-
ficial _ the elected officer, the attorney, and
the administrator. It is intended to aid the
governmental official in understanding. inter-
governmental cooperation through a discussion
of cooperative practices in Minnesota and re-
commendations for courses of action that can
lead to better forms of intergovernmental co-
operation, With the exception of a strong
emphasis on the legal aspects of interlocal
cooperation, no attempt has been made to
be completely comprehensive or highly ab-
stract in dealing with this important subject.
The complexity of cooperation and the numer-
ous variables that can determine the success
or failure of each cooperative venture make'
comprehensiveness difficult, at best, Abstraction
is not necessary for successful cooperation and,
thus, is better left to academics and students
of local government. Most officials will find
that participation in cooperative agreements
is the best educator,
This study describes the basic elements bf
cooperation and suggests answers to the ques-
tions most frequently raised about coopera-
tion - What authority dqes Minnesota law
provide for cooperation? Who can cooperate?
Is there judicial precedent for cooperation?
Which organizational forms, administrative struc-
tures seem to work best? What are examples
of existing forms of cooperation in Minnes-
ota? What examples of cooperative agreements
can be utilized to develop a cooperative agree-
ment?
ORGANIZATION OF THE STUDY
This report is divided into six major parts
and three appendixes - INTRODUCTION;
LEGAL ASPECTS OF COOPERATION; OR-
GANIZATION, ADMINISTRATION AND FI-
NANCE; GOVERNMENTAL FUNCTIONSSUBc
JECT TO COOPERATION; DEVELOPING
COOPERATIVE CONTRACTS; SAMPLE CO-
OPERATIVE AGREEMENTS; and THE MIN-
NESOTA JOINT EXERCISE OF POWER ACT,
In the Introduction, cooperation is defined
and the general advantages and disadvantages
of its use are discussed. Part 2, Legal Aspects,
examines the legal basis for cooperation, in-
cluding the meanings of the various sections
of Minnesota's joint exercise of powers act,
general laws governing cooperation, the role of
the Minnesota attorney general, and judicial
interpretation of cooperative legislation. In the
Organ ization-Administration-Finance section,
these dimensions of cooperation are analyzed
as they. relate to cooperative practices in Min.
. nesota, .The final section, Developing Coopera-
tive Contracts, discusses the cooperative con.
. 'tract, especially items that should and should
not be included in a properly drawn agreement.
Appendix A contains 32 cooperative agree.
ments, each of which demonstrates ways in
which Minnesota's local governments have or-
ganized, financed, and operated joint ventures.
Appendix B is the Minnesota Joint Exercise
of Powers Act, M.S,A, 471,59.
This report is intended to be interesting
and useful. Practical suggestions for developing
contracts are offered, as are references to gen-
eral laws governing cooperation, citations to
attorney general's opinions, discussions of court
cases dealing with intergovernmental agree-
ments, and ways in which a contract can
be drawn to the best advantage of the co-
operating parties. Properly utilized, this study
should be of immediate practical value to
local attorneys, elected officers, and admin-
istrators as a ready reference to cooperation.
It is hoped that this approach to the sul:>-
ject will find acceptance with the local
practitioners as they face problems. that are
certain to arise as cooperation increases be.
tween and among local governments in Min.
nesota.
1
PART I-INTRODUCTION
Interlocal cooperation has become increasingly
important to local government as more demands
are made for new and better local governmen-
tal services, In growing urban centers, these de-
mands cannot readily be met by the tradition-
I al means of providing servi,ces. In areas losi.ng
population, it is becoming increasingly difficult
to provide the traditional services and almost
impossible to add the newer responsibilities of
local government, We seem to have reached a
point at which individual local governments can
no longer independently provide for all of the
service needs of local citizens, Adjustments are
necessary and must be forthcoming if local gov-
ernment is to maintain that independence and
vitality which has made it the "grass roots" of
government in the United States.
For years, political scientists, good govern-
ment groups, and others concerned with local
government have advocated the consolidation
of units of local government, the elimination of
townships and small villages, the merger of
counties, and the creation of metropolitan forms
of local government, Promoters of these plans
have argued that the result of elimination, mer-
ger, and metropolitan government would be bet:
tel' local government, however, few of these pro-
posals have ever gained the approval of local
'officials or the average citizen, Rejecting dras-
tic change, local governments are turning in-
creasingly to interlocal cooperation to solve
their service problems. In recent surveys of
intergovernmental cooperation in the State of
Minnesota (1965 and 19741. over 2,000 exam-
ples of cooperation, including over 250 separate
and discrete categories of local, services, were
discovered, Cooperation spans the range of
municipal functi.ons from accounting to zoning,
and includes projects in which no money is
spent as well as those in which millions of
dollars are involved. The uses that Minnesota's
local governments are making of interlocal co-
operation indicate that it is an extremely prac-
tical, useful, and widely accepted method of
relieving governmental service strains.
COOPERATION DEFINED
Interlocal cooperation is the voluntary joining
of two or more units of local government to
achieve those purposes or pursue those ends
commonly associated with local government.
This simple definition states the basic dimen-
sions of cooperation: it is voluntary a'nd'not im-
posed. Local units.arenot required to' cooperate;
they do so because they want to, This gives all '
partners an equal share in the decision-making
of the cooperative effort without regard to
size, assessed valuation, population, or other
factors that .might give one partner an advan-
tage over another, Being voluntary, (and in the
absence of contract obligations to the contrary)
units may withdraw if the conditions and results
of cooperation are not to their liking,
Advantages of Interlocal Cooperation,
Among the advantages of interlocal cooper-
ation are the following:
1, Cooperation is useful in broadening the
geographical base for planning and administer-
ing governmental services and controls. Most
structural reform proposals emphasize the fact
that local governments tend to be geograph-
ically small and that these small jurisdictions
are inc~pable of providing services and regula-
ting those activities which affect the general
welfare. Conflicting land uses, differing codes,
confusing jurisdictional rules, and inattention to
those problems not capable of solution by one
unit of government are the main criticisms of the
small unit of local government.
Through cooperation, however, these prob-
lems can be obviated. Communities can jointly
adopt similar regulatory provisions which will
ease the problems encountered by contractors
and tradesmen; and they can regulate and solve
those problems that do not respect political
boundaries. The geographical bases for planning
and control can be broadened by the cooper-
ation of local units.
2, Cooperation tends to enlarge the scale and
administration of local services making lower
unit costs possible. This is an obvious advantage
of interlocal cooperation - by expanding a serv-
ice area, communities can take advantage of the
economies of scale that often accrue in most
services, Purchasing is an excellent example.
When communities cooperate to purchase equip-
'ment and supplies, the larger volume of pur-
chases often makes the unit price of commod-
ities lower. If communities have a common
problem in which trained personnel are neces-
sary, it allows the hiring of one person to per-
form professional duties in several units of lo-
cal government, an action which can be prohib-
itively expensive if one unit of local govern-
ment attempts to utilize the person individually.
3. Cooperation is helpful in guiding the order-
ly growth of an area. Planning is an especially
useful example. 'If several units of government
(including townships, municipalities, and coun:
f
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ties} jointly plan the development of an area,
the cooperating units of government can pre-
pare for the expansion of governmental services
well in advance of the time when serious prob-
lems might necessitate stopgap, less than satis-
factory solutions.
4. Cooperation is flexible and versatile, One
of the outstanding advantages of interlocal co-
operation is its flexibility in adapting to new
conditions which may develop after communi-
ties are already cooperating in a particular lo-
cal governmental service, Conditions of partici-
pation, organization, finances, administration,
and the scope and extent of the service can be
changed rather easily using cooperative methods,
Cooperating Communities need not be hindered
by legislative requirements which no longer
serve the purpose for which they were created.
Everyday problems that occur can be remedied
within the practical framework of cooperation
without necessitating major changes in the legal
or administrative tules, Cooperation is versatile
in ,that specific functional needs can be taken
into account when agreements are considered,
The specific demands of one function may not
be present in another. These can be anticipat-
ed, planned for, and changed if necessary,
5. Flexibility of boundaries. Cooperation has
the added advantage of being able to include
other units of government in the agreement
should they have need for the particular service.
Unlike some approaches to urban service prob-
lems which limit participation, a properly per-
formed cooperative function can open member-
ship in the agreement to any unit of goverriment
needing the service and willing to undertake the
responsibilities of participation. Units can be
added as they need the services, and eliminated
as this need passes,
6, Cooperation avoids the creation of special
districts, Recently, many people have lamented
the fact that special districts have been creat-
,; ed to perform governmental services, Cooper-
ation can be financed and administered like a
special district without the necessity of creat-
ing a new unit of government and further frag-
mentation of an area'.
7. Cooperation is political.\y feasible. Cooper-
ation does not result in the political re.struc-
turing of an area. No unitS of government are
eliminated and, usually, none are created. Citi-
zens 'still retain control over the function
thiOugh their elected and appointed local gov-
ernmental officials. Usually, there is no need
for voter approval, as t.here would be in merger
or consolidation. Communities can responsibly
care for their service needs arid retain their po:
litical boundaries.
8, Cooperation can result in the better per-
formance of a service. Cooperation, if properly
performed, can result in the infusion of new
ideas and or,iginal approaches to problem solu-
tions that better serve the local citizen. Since
elected officials and administrative officers
of several units of goverrnment are participa-
ting, this can lead to the consideration of many
factors of which one municipal administration
might not be aware, Where an elected council
and administrative officials are sensitive, citizen
ideas can add touches of originality to the pro-
vision of local services, In addition, some serv-
ices can be governed by an appointed board of
citizens who will contribute ideas that might
not otherwise have been considered, This is no
small factor in an age of complexity 'and citi-
zen participation in government,
9. Cooperation protects the political identity
of the community. Most persons are extremely
proud and protective of their independent po'
Iitical existence, Although the municipality may
lose partial control over the administration of
the function in the process of cooperation, it
does not give up its political identity. Thus, lo-
cal units of government need not fear the ad-
vent of boundary elimination and the merging
of several units into one political community.
Disadvantages of Interlocal Cooperation
Although the above listing of the advan-
tages of cooperation make it seem like an
ideal method of dealing with local services, there
are several disadvantages to the process, These
relate directly to the consensus features of
cooperation, the possibility of a monopoly over
local, functions, and the further possibility
that cooperation may not deal with all of the
serious problems of an area.
1. Consensus. By definition, cooperation re-
quires all of the parties participating to ac-
cept the conditions of cooperation, If ane of
the communities is not in agreement or if the
immediate local interest of a participant is in
conflict with a broader areawide interest, co-
operation cannot become a reality and serious
problems can remain unsolved. Similarly, if
there is no structure for mediating conflicts,
once a communtiy has ,entered into a coopera-
tive relationship. it can withdraw and serious-
ly curtail the effectiveness of the agreement.
Communities must, therefore, be prepared to
bargain and negotiate over strongly hel,d feel-
ings and desires, always keeping in mind the
,consequences of non-cooperation.
3
,
2, Monopoly. Many local services are provided
under a 'contract with another unit of gov.
ernment. If one unit of government has con-
trol over a major resource, such as a water
source, a sewage disposal system, or' other
means of local service production, this could
lead to the imposition of rates and policies
that are not fully representative of the costs
of production and administration, Where one
community has such an advantage, it could
exploit the needs of other communities for
profit or policy control. On the other hand,
there are several examples of cooperation in
which those who have purchased the service un-
der a long-term agreement, have received the
product at a much lower unit cost than the sup-
plier can afford, resulting in a loss on the part
of the producer,. Neither situation strengthens
cooperation.
3, The ad hoc nature of cooperation, Since
agreements are confined to, specific services
or governmental activities, cooperation can re-
sult in a very uncoordinated approach to the
provision of local services. This may lead to
inattention to some aspects of local services
and over-attention to others, with confusion
and tension resulting, Uncoordinated solutions
may be worse than no solution. '
4, Cooperation can be conservative, Although
cooperation is practical and versatile, there are
some functions in which interlocal cooperation
will be unable to furnish a solution. If local
officials are not aware of this they may attempt
to cooperate and fall short of minimum serv-
ice levels, This will be much harder on the citi-
zen and on community resources than if some
other device not involving cooperation were
attempted. Where more communities than those
willing to cooperate are needed for effective
service; where ,the service is one that requires
resources not available to local government;
where the subject is one usually associated
with the county or state; local efforts can fall
short, Often a preliminary study of the prob-
lem will reveal these factors. Attempts to co-
operate in the face of these factors will dis-
advantage the participants and can provide a
roadblock to the solution of the problem by
other means.
Summary
Properly considered and administered, inter.
local cooperation can be an effective method of
easing local, service strains, It has the advan-
tages of: (1) broadening the geographical bases
" for the planning and administration of govern-
mental services and regulation; (2) enlarging
the scale of administration making lower unit
costs possible; (3) guiding the orderly growth
of an area; (4) responding to changing con-
ditions with flexibility and versatility; (5) pro-
viding boundary flexibility without legal changes;
(6) avoiding the creation of special districts;'
(7) providing political feasibility since no bound-
aries are erased; (8) resulting in better pertor-
ance of a service; and (9) protecting community
political identity.
Cooperation has several disadvantages insofar
as it: (1) is based upon complete consensus _
one community can stop its effective applica-
tion; (2) may result in a monopoly over a serv-
ice by one community; (3) may be so incre-
mental in nature as to result in an uncoordi-
nated approach to services; and (4) may pre.
c1ude other' approaches' from being tried in
those instances in which cooperation cannot
effectively solve the problem.
Because interlocal cooperation requires 'the
effective participation of all affected units of
government, it is usually more demanding than
are other approaches that abolish boundaries,
transfer functions, or consolidate local govern-
ments. When communities engage in a wide
range of cooperative activities, as many local
governments do in Minnesota, coordination reo
quires the effective partiCipation' of most of
the council members, administrative staffs, and
in some instances, the' community at large.
Governing bodies must iearn to share rather
than dominate decisions; administrators must
engage in more planning than might be other-
wise required; and all must be committed to
devoting more time and energy to the service,
Properly considered and developed, coopera-
tion can be worth the' extra efforts needed
for its success. For those who value the in-
dependence of local government both in rural
and metropolitan areas, energies directed toward
increased cooperation will be rewarded. Co-
operation entered into simply to protect local
independence without any commitment to pro-
'vidingthose services necessary in an age of
increasing governmental responsibilities will
probably not be effective. Like society at
large, local governments must advance and de-
velop. Cooperation offers one alternative to
the challenges now facing all communities,
/
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.....WOFFlCIES~
BurKe IlHd ..HIlWKiHS
&umt 101
2" COON RAPIDllI!lOULEVARO
COON RAPID&. MlNNE8OT,\ 1I1143:!1
PHONE 181217l142_
JOHN M. BURKE
WlW,\M G. HJ.Wl(INS
IIARRY M. ROlIIN6ON
April 6, 1989
Honorable Mayor & Council of the City of Andove r
Andover City Hall
l685 Crosstown Blvd. NW
Andover, MN 55304
Re: Cecil Sidwell
Dear Mayor and Councilmen:
Mr. Sidwell apparently addressed the Council at a recent meeting
regarding my activities in declining to prosecute an individual.
Mr. Hawkins indicated that you desire to have a letter from
myself detailing my actions.
Approximately one year ago, Mr. Sidwell contacted the Anoka
County Sheriffls Office to investigate an individual that Mr.
Sidwell claimed illegally broke into his home. The Sheriffls
Office did investigate this matter and took recorded statements
from Mr. Sidwell's two daughters. There was only one daughter
at home at the time of the incident and this was in fact the
person that the alleged intruder intended to visit. This
daughter gave contradictory statements to her sister and a
Sheriff's Office Investigator regarding this incident. The
basic contradiction was that at one point she stated that this
person broke into the home and that she allowed him to remain
there for a few hours. The other version is that the involved
door simply was stuck and was damaged when the alleged intruder
was invited into the home. In both versions, it is clear that
she allowed this person to remain in the home for a few hours
after the initial entry.
The Sheriff's Office first referred this matter to the County
Attorney's Office for their review concerning any possible
felony charges. The County Attorney's Office issued a
"complaint denied memo" based upon the inconsistencies of the
two statements and referred the matter to this office. I
reviewed the matter and also declined to prosecute.
/'~ ....
..,
Honorable Mayor and Councilmen
Page Two
Apr i1 6, 1989
Earlie~ this year, Mr. Sidwell again contacted the Sheriff's
Office and requested additional followup to clarify his
daughter's story regarding the incident. The Sheriff's Office
then again referred the matter'to my attention. This additional
information did not change my mind that the State could not
prove its caSe beyond a reasonable doubt that the alleged
intruder intentionally damaged the property of Mr. Sidwell by
damaging his door. Feeling that the State ultimate!y could not
prove its case I again declined to prosecute.
On March 27, 1989, Mr. Sidwell telephoned me at my office. In
that conversation I explained to Mr. Sidwell that due to the
original inconsistent statements of his daughter, I do not feel
the State could prove a criminal offense beyond a reasonable
doubt. Mr. Sidwell became upset that I would be taking no
action that would assist him in having restitution paid for the
alleged damage to his door. Mr. Sidwell then made some racist
remarks regarding the alleged defendant and commenced to direct
profanity at myself. I did not direct any profanity at Mr.
Sidwell nor did I raise my voice. I did inform Mr. Sidwell that
because of the direction the conversation had taken that I would
simply hang up, which I did.
Mr. .Sidwell then telephoned my office again on Thursday, March
30, 1989. Mr. Sidwell initially identified himself by his first
name and I had to inquire as to his last name because I did not
immediately connect the name "Cecil" with the conversation I had
with him three days prior. Mr. Sidwell then apologized for the
language that he used in our previous telephone conversation.
He then related that on either March 28 or March 29, an Anoka
County Sheriff's Deputy visited his residence and issued him
Some citations which I believe he stated were for having an
unlicensed dog and for the exterior storage of some junk tires.
I did assure Mr. Sidwell that this visit from the Deputy was in
fact a coinCidence. I did not contact the Sheriff's Office or
any other entity regarding Mr. Sidwell and I do not have any
information whatsoever as to how or why the Sheriff's Office
decided to charge Mr. Sidwell with the citations that he
received.
S!:lerelY,
Q~ Cl- nso V
Assi.~tf~t Andover City Attorney
BMR/csh
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
April 18, 1989
Engineering
APPRO;~D F( (R
AGEND
\"J
BY: ,tv
1/
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
Round Lake
BY: James E. Schrantz
The city Council is requested to request the DNR to do a technical
analysis on Round Lake to determine the extent, if any, that the
water level on nearby property has on the lake level.
Specifically, does the water level on the property east of Round
Lake have an affect on Round Lake.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
/'
TKDA
T.oL TZ. KING. DUVALL. ANDERSON
AND ASSOCIATES. INCORPORATED
ENGINEERS ARCHITECTS PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101-1893
612/292-4400
FAX 612/292-0083
Apr II 5, 1989
Honorable Mayor and Cliy Council
Andover, Minnesota
Re: Andover, Minnesota
Commission No. 9140-989
Dear Mayor and Council:
The fol lowing are engineering matters dlscus~d at the regular Andover Cliy
Council Meeting held April 4, 1989:
1. Crosstown Boul evard Storm Sewer Asse5sment. r..ommlsslon No. 9179-05.
Cliy Project 87-3B
Mr. Rodeberg dl d rw lew the cost and assessment data for the above
named project. The area to be assessed was tributary to the storm
sewer constructed I n Crosstown Boul evard (ffi 18) from South Coon Creek
Drive to Coon Creek, and was defined In the Feaslbll liy Reports for
Cliy Projects 87-4, 87-7, 87-8, 87-25, 87-29 and 88-6.
Redesl gn of the storm sewer was compl eted to reduce the cost after
some of the tributary area In Kensl ngton Estates Addition, Project 87-
8, was diverted away from the storm sewer. Regrading and storm sewers
were designed for 10 year frequency storms to eliminate pending at or
near the Intersection of South Coon Creek Drive and Crosstown
Boul evard.
Prw lous MSA or Couniy r,oad Improvements and Project 88-1 Improvements
for storm sewer on Crosstown Boulward beiween 139th Street and 140th
Street had not been assessed. As a method of defining a rei lef for
properties abutting thoroughfares or col lector streets Improved with
MSA or Couniy highway funds, It was suggested that the cost of storm
sewer rei ated to roadway Improvements with In 200 feet of the
centerline be relieved of any assessment and the area cost to the
limit defined be paid from local state aid street funds (I.e.,
Andover's $46,OOOI annual MSA maintenance fund).
Mr. Wlndschltl, the developer for Kensington Estates, suggested that
the Anoka Couniy Board be asked to consider paying a cost for the
Crosstown storm sewer equlval ent to what a storm sewer for the roadway
woul d have cost without tributary area. He estimated that the cost
for that storm sewer woul d be greater than the 26.94% proportionate
share of the system Instal led, as computed using the MSA method of
com put I ng the Couniy share.
/
,
Honorabl e Mayor and City Council
Andover, Minnesota
Apr II 5, 1 989
Page Two
(''cunei I Act I on
The Council directed the City Administrator to re:juest a re-
negotiation of County share of the storm sewer costs and 8% limit for
engineering services.
The Council di rected TKDA to compute the eq ul val ent cost of storm
sewer for Project 87-3B for roadway drai nage onl y and report back
prior to the April 18, 1989 Council meeting.
2. Rosella Sonstehy Petition for Sanitary Sewer (CARl
The Council rfN lewed the re:juest for connection for her properiy to
the Anoka Branch of the MWCC-CAB Interceptor.
(''cunei I Act I on
The Council directed the City Administrator to meet with MWCC staff
to effect the extension of the Anoka Branch of the CAB Interceptor
across the Rum River In the City of Anoka. Further, that the City of
Andover be authorized to define the MWCC boundary within the City of
Andover to Include the 30 acres:!:. as re:juested by Ms. Sonsteby.
(Note: The proposed Improvement must go to the /I.etropolltan Council
for Incl uslon In the MWCC 5-year capital Improvements program)
3. CrosstO<ln Bridge, 88-1, Commission No. 9128-03
The Council approved plans and specifications and authorized
advertisement for bids to be received Friday, April 28, 1989 at 10:00
AM.
4. Red Oaks 6th Addition Utility and Streets. City Project 89-4.
Commission No. 9432
The Council approved plans and specifications and authorized
advertisement for bids to be received Friday, April 28, 1989 at9:30
AM.
5. Northwoods Tennis Court Bids, City Project 88-21, (',Qffimlsslon No. 9116
The City Council awarded the reconstruction of Northwoods Tennl s
Courts to Bert Krabel, Alternate Bid "B" In the amount of $37,433.35.
, .
"
Honorabl e Mayor and Cliy Council
Andover, Minnesota
Apr II 5, 1 989
Page Three
An additional $1,800 wll I be required for removal and replacement of
the fences before and after reconstruction of the tennis courts.
The TKDA engineers were excused at approximately 11:00 PM.
6. The Council authorized TKDA to prepare the follOillng feaslbllliy
report:
~unker Lake Boulevard Frontage Road south side from Jay Street to
Hanson Boul evard, Cliy Project 89-12.
S I ncerel y your s,
~g~
Dav I dson, P. E.
JLD:J
CITY of ANDOVER
" NOTICE
CITY OF ANDOVER
(LOAD LIMITS)
LOAD RESTRICTIONS ON CITY STREETS
/
,
,
Effective Tuesday, April 18, 1989, the seasonal road restrictions
will be lifted from residential streets.
cc: Mayor & City Council
Anoka County Sheriff's Office/
Andover Officers
Post
,.....
t1mktL
jJ mes E. Schrantz, P.E.
ity Engineer/public
works Director
.....N" '.'