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Home My WebLink AboutCC November 8, 2006 o o o 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US Regular City Council Meeting - Wednesday, November 8, 2006 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/17/06 Regular, 10/24/06 Workshop) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Change Order #1/Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels - Engineering 4, Order Feasibility Report/07-2/2007 Overlays (Indian Meadows 3rd Addition, Kelsey Estates & Woodland Ridge - Engineering 5, Order Feasibility Report/06-37/l6l st Avenue NW & Crane Street NW/Intersection Improvements- Engineering 6. Consider Market Value Appraisal/13533 Jay Street NW - Engineering 7. Accept Petition/Order Feasibility Report/06-45/14430 Crosstown Boulevard NW /SS & WM - Engineering 8. Approve Partnership Contract/State ofMNffransportation Related Services - Administration 9. Approve Purchase of Tax Forfeit Parcel- Administration 10. Approve 2006 Tobacco License/Andover Quick Stop - Clerk Discussion Items 11, Canvass Results/General Election - Clerk 12. Hold Public Hearing/2006 Delinquent Service Charges - Finance 13. Approve Bond Sale/Community Center Refmancing - Finance 14. Consider Conditional Use PermitfEarm Winery/3482 - 1 65th Lane NW - Planning 15. Consider Variance/Pool Fence Requirements/16659 Eldorado Street NW - Planning 16. Consider Variance/Driveway Setback/1342l Round Lake Boulevard NW -- Planning Staff Items 17. Schedule EDA Meeting - Administration 18. Schedule November Workshop -Administration 19. Administrator's Report - Administration Mayor/Council Input Adjournment o 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: November 8, 2006 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: o October 17, 2006 Regular Meeting (Orttel absent) October 24,2006 Workshop DISCUSSION Copies of the minutes are attached for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, tJ::L- tJ~ Vicki V olk City Clerk o @ o o o RegularAndover City Council Meeting Minutes - October 17, 2006 Page 13 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 17, 2006 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 RESIDENT FORUM ................................................................................................................. 1 AGENDA APPROV AL............................................................................................................. 1 APPROVAL OF MINUTES...................................................................................................... 1 CONSENT ITEMS Approve Payment of Claims ................................................................................................ 2 Awarding Quote/06-40/Round Lake Boulevard NW & Bunker Lake Boulevard NW/Traffic Signal Improvements................................................................. 2 Resolution R121-06 approving the Resolution for the Municipal Stated Aid Street Advance ........................................................................................................................... 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received................................................................................................................................ 2 CONSIDER AMENDMENT TO PUD/WOODLAND CROSSING Motion to Approve (RES. RI22-06)..................................................................................... 3 CONSIDER LOT SPLIT/13423 CROOKED LAKE BOULEVARD Motion to Table..... ............................. ... ...... ..................... ..................................................... 5 CONSIDER LOT SPLIT/13533 JAY STREET NW Motion to Approve (RES. RI23-06)...................................................................................... 8 CONSIDER CONDITIONAL USE PERMITN ALLEY POOLS AND SP AS/3426 BUNKER LAKE BOULEVARD Motion to deny (RES. RI24-06) ........................................................................................... 9 CONSIDER CONDITIONAL USE PERMITNETERINARY CLINIC/1574 154TH AVENUE NW Motion to Approve (RES. RI25-06)..................................................................................... 11 SCHEDULE EDA MEETING................................................................................................... 11 ADMINISTRATORS REPORT ................................................................................................ 11 MAYOR/COUNCIL INPUT City Attorney Introduction.................................................................................................... 11 YMCA Halloween Event...................................................................................................... 12 City Department Reports ...................................................................................................... 12 Nightingale/Crosstown Project ....... ..... ................................................ ................................. 12 Trails ........ .............. ..... ............ ... ................................................ ...... ......................... ............ 12 ADJOURNMENT...................................................................................................................... 12 o o o DRAFT REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 17, 2006 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, October 17, 2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Julie Trude Ken Orttel City Attorney, William Hawkins Assistant City Attorney, Scott Baumgartner City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Add to the Consent Agenda Item 3a, (Approve the Resolution for the Municipal State Aid Street Advance). Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES September 21, 2006, Joint Meeting with Park Commission: Correct as amended. Councilmember Trude stated on the second page she was making a comment and whatever was typed did not make sense. She stated they were talking about baseball complexes and parks and she suggested they strike the paragraph. She stated they were talking about the park plan. Mayor Gamache thought she had asked if they had enough money to purchase the homes. Councilmember o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 2 Trude stated the sentence should read "Councilmember Trude inquired about the amount to purchase the houses west of the water treatment plant for a future park." Motion by Trude, Seconded by Jacobson, approval of the minutes as indicated above. Motion carried unanimously. September 26, 2006, Workshop Meeting: Correct as amended. Councilmember Trude stated on page 4, second paragraph from the bottom, first sentence "Councilmember Trude asked if they were looking at the outlot area for the higher value homes." She stated on the next page, middle of the page she made a comment after Councilmember Knight and it was not clear but important. "Councilmember Trude commented the trail connection from the neighborhoods to the, trail along the creek. . . " Councilmember Trude stated on page 8, third paragraph from the bottom, she was talking about community education funding and it got mixed up with health insurance. The second sentence should read "She asked if it would be possible to figure out a special community education. . ." She stated there was another discussion, "She questioned if there was any money left for the community center after school and open gym programs". Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried unanimously. October 3, 2006, Regular Meeting: Correct as amended. Councilmember Trude stated on page 7, third paragraph, it says County 7 and should say Lot 7. Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Item 3 Approval of Claims Award Quote/06-40/Round Lake Boulevard NW & Bunker Lake Boulevard NW/Traffic Signal Improvements Approve the Resolution for the Municipal State Aid Street Advance. (Res. RI21-06) Item 3a Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. RECEWE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT The Anoka County Sheriff's Department provided an update on law enforcement activities occurring o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 3 within Andover. Councilmember Trude appreciated the extra information on the crime prevention programs. Councilmember Jacobson stated as he looked at year to date calls as compared to last year's, in almost every category this year they are seeing increased calls and incident reports from just about everything and he thought that for a number of years they were somewhat isolated from these things. It is starting to move out from the cities into the suburbs and they are starting to see more. He thought they did a really good job of patrolling the roads and he thought it would probably be worse if the Sheriff's Department was not patrolling. CONSIDER AMENDMENT TO PUD/WOODLAND CROSSING Community Development Director Neumeister explained Woodland Development is requesting an amendment to the approved PUD to allow more options for future homeowners. Mr. Neumeister clarified on the drawing they are seeing some of the units are requesting an expansion off the back to allow for an expanded living area for the family room as well as a screened porch. They would like approval for the areas on the left side that they can build to within the boundaries shown on the lot diagram because Mr. Byron Westlund has had a few buyers since last Friday indicate they would like to expand some of the living space within there. It would stay within the architectural character that was approved before. Councilmember Trude asked if the drawing was in their packet or something else that staffhas. Mr. Westlund presented the drawing to the Council. Councilmember Jacobson stated on the frrstpage, third paragraph, which reads "an optional deck from the main floor dinette is also proposed. These decks will cross the lot box property line and will be partially located on the common area of the association." On the drawings he did not see that. He wondered which was correct. Mr. Westlund stated the issue it is talking about is the proposed deck on the side. That would encroach into the open space but under the articles of the association that is permitted. He stated these would not encroach into the buffer strips or anything like that. Councilmember Jacobson stated in the book the distance between homes is shown as 8.4 but on the other one, it is 5.3. Mr. Neumeister stated it is 8.4 feet. Prior to Mr. Westlund coming in it was 5.3 and what he has agreed to do is there are three two-unit buildings side by side and he has agreed that only one of the two units would be allowed to be the larger footprint. They would have to stay with the smaller footprint on the other units that are side by side to allow no less than 8.5 feet between the units. Prior to that agreement Mr. Westlund was looking at both units being the larger unit and that would have reduced it to 5.3 feet and staff felt that was too close. Councilmember Trude indicated there was no other way to reposition them because of the wetland issues. Mr. Westlund agreed. o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 4 Councilmember Jacobson stated on Exhibit E, he counted fourteen units but the resolution indicates lots 1-15. Mr. Westlund stated lot fifteen IS the common space. Motion by Knight, Seconded by Trude, to approve the attached resolution modifying the PUD approval. Councilmember Trude wondered if the resolution is descriptive enough. City Attorney Hawkins thought it was. Councilmember Jacobson stated as they go through this, they have a number of exhibits and the resolution does not refer to any of those. Councilmember Trude asked if they approved the floor plans. Mr. Neumeister stated they did. Councilmember Trude indicated they would need to approve new floor plans or they could approve floor plans that fit within those parameters. ' Councilmember Trude thought they should add another condition to whatever the new exhibits are. They should include those as also approved. Mr. Neumeister agreed that they should add the additional exhibits but Mr. Westlund would like even more options without coming back as long as they stay within the lot box because if they just stay within these exhibits, they cannot even add the one they were just discussing. If they agree in concept with what Condition One is in the resolution, it is saying the lot box area is the maximum structure allowed. To allow flexibility it may be similar to the floor plans shown on exhibit A or in character with the floor plan shown on exhibits A, B and C which gives them some flexibility. Councilmember Trude thought they could add "The previously approved lot and floor plans shall serve as the minimum" under number two. City Attorney Hawkins stated as he looked at the language in number one on the exhibit he thought that showed the maximum size and they may want some flexibility. Councilmember Jacobson thought they should add in the resolution under item one, insert "exhibit B". Mr. Neumeister stated condition number one should reference Exhibit B dated October 12, 2006 that is labeled "current lot typical" will be the maximum building footprint of a given unit within the development. All options for front will be limited to those that had been previously approved however rear modifications may be allowed to fit within this boundary. He thought this was what they were looking for because Mr. Westlund wants to keep the character the same on the front as what they have seen in the packet. Motion carried unanimously. (RES. RI22-06) o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 5 CONSIDER LOT SPLIT/13423 CROOKED LAKE BOULEVARD Community Development Director Neumeister stated Dennis Steirilicht has applied to split his property along Crooked Lake Boulevard into two urban residential lots. The existing house, built in 1946, would be removed and two new houses built on the lots. Councilmember Trude asked for clarification of the crosshatched area. Mr. Dickinson showed on the map the existing buildings on the property. Councilmember Jacobson asked for the applicant to explain the hardship for this lot split. Mr. Dennis Steirilicht, 2766 133rd Lane NW, stated there is not a major hardship. He stated he purchased the house and he put money into it and tried to revamp it and made it into a rental, which feasibly does not work because of the style and layout of the house. He looked into putting an addition on it and structurally it is not good enough. The other option is to do a lot split and build two split entries for single family housing. Councilmember Jacobson thought that was a fmancial hardship that they could not grant a variance for. Mr. Steirilicht indicated he had layouts of the houses and where they would sit on the lots. Mayor Gamache stated currently they are looking at the variance on just the one lot because it is a comer lot. Councilmember Jacobson wondered why Mr. Steirilicht would not just tear the current house down and build another one. Mr. Steirilicht stated if they looked further down the road, they built a $380,000 plus home and it is still sitting there vacant. You cannot take that size lot and build a home on a hundred thousand dollar lot and expect it to sell in that neighborhood. It is not a very high priced neighborhood. Mayor Gamache indicated the homes in that area are not in the $300,000 range and probably would not sell. He stated there is a very similar development on 134th Avenue and Crooked Lake Boulevard where the comer lot size is ninety feet and should be one hundred and the second lot in is seventy-five feet wide and should be eighty. The homes were built in the late eighties and at some point in time there was likely a lot split done. Mr. Neumeister stated it could have been in 1987 or 1988 there might not have been a one hundred foot lot requirement. It may have been an eighty-five foot to ninety foot comer requirement and it may not have justified the need for a variance. He stated ordinances do change over time. Councilmember Trude indicated she would rather see two single family homes over a duplex. Councilmember Knight stated his only concern is the precedent for a variance if they do not have a hardship. Motion by Jacobson, Seconded by Knight, to deny the proposed lot split. o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 6 Councilrnember Knight stated the Planning Commission took the same position because they could not find a hardship for the variance. Mr. Steinlicht showed a layout ofthe home. Mr. Jack Nottle stated they did not have an opportunity at the Planning Commission meeting to convey the concerns of the neighborhood as well as themselves. He thought that vote may have been different if they had the chance to do so. He stated the hardship issue is always something that comes up and is not just a financial hardship. He stated almost all hardships come down to being financial. They have a neighborhood that is in transition and this house does not fit in. He stated there is a hardship in its physical structure and size. To make that area aesthetically appealing, they want to tear that house down and make it two single family homes and get rid of the renters which is one of the things the neighbors have been concerned about and if they do not get rid of the home, it will continue to be rented. He stated they would like to get two homes that conform to the neighborhood. They do not want to overprice the homes and get the driveway off of Crooked Lake Boulevard. Councilrnember Trude wondered if they could use the neighborhood characteristic as a hardship for the variance. City Attorney Hawkins stated the problem is the ordinance states "economic considerations alone" and it does not say it cannot serve as a basis there. There must be other reasons for granting of the hardship. He would have no reasonable use of the property and the Council needs to make that decision based on the neighborhood conditions and whether or not something could be done with the lot as it currently exists or is there nothing left that they could do with it. He was not sure if the characteristics of that neighborhood rose to that level of being a basis for granting a variance. Mayor Gamache stated the issue he looked at is they have a parcel that just because it is a comer lot, they need to have one hundred feet and he did not know why in this situation this is necessary. They have two similar lots directly south of this lot. He would meet the eighty foot requirements of an R-4 and both fit the lot depth. The only thing they are looking at is because it is on the comer. Mr. Steinlicht indicated if they looked throughout the neighborhood, a lot of them are not one hundred foot lots. Councilrnember Jacobson stated this is a mixed neighborhood and there are lots that are smaller but there are also lots that are this size or even bigger so to keep the lot the size it is right now is not out of character. What is out of character is the house. Mayor Gamache stated he was still not clear why they had to have one hundred feet on comer lots. Mr. Neumeister explained the reasons. Mr. Scott Waniger, 2740 134th Lane, stated the property in question has been a major source of multiple police visits and City violations inthe last three years. After the meeting last week the neighbors had some discussions with the owner in the foyer and he admitted that he did not take good care of the property and he was not a good landlord. He does not want to be a landlord anymore and is looking at improving the property value. He thought everyone involved with this o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 7 issue is in agreement with that statement and he believed in order to improve the value of this property to the point where it will be attractive to a potential buyer, the house needs to be razed and a new house or houses needs to be placed on this land. Mr. Waniger indicated the owner has two options. He either puts one house on one lot or two houses on two lots. Ifhe builds one house, the price would be higher than the average house price in the immediate vicinity. Typically in the realty business, this makes the house much more difficult to sell because it is not similar to the surrounding area. The impact would be that this house would sit empty for a long period of time possibly and Commissioner Walton last week agreed with this and no one wants a house to remain vacant. The second option of splitting the lot to build two houses would create property and structures that would be in the similar price range and appearance to the rest of the neighborhood. This provides for a scenario for the houses to sell in a much shorter period of time and thereby being occupied by residents for a long time and would also increase the property tax base. Mr. Waniger stated the owner of this property is asking for the option to build two houses on two lots and the Planning Commission voted four to three to deny this. Chairperson Daninger voted against the request because by allowing this variance they would see more variance requests coming in. Commissioner Greenwald agreed with Chairperson Daninger. He indicated he could not agree or disagree with this statement. To him this statement is based on future variance requests, which no one knows for sure what those surrounding circumstances will be when the variance is applied for. He believed that each variance should be analyzed individually and should take into account the specific circumstances surrounding that property. One variance granted should not open the flood gates for all other variances to be passed. He stated Commission King voted against this request indicating one lot would be beneficial to this neighborhood. He disagreed and thought two lots would have a better chance of fitting in with this neighborhood than one. He believed that two more reasonably priced houses when compared to the nearby houses would be easier to sell than one very expensive house. Mr. Waniger stated Commissioners Kirchoff, Holthus and Walton saw the benefit of the lot split by creating houses that would fit in to the neighborhood from an aesthetic and commercial value but they also saw the benefit of removing a driveway from a very fast boulevard. This way the driveways would be placed on a cul-de-sac and the neighbors would not see any impact. The Commission also thought the variances seemed minor. He stated his family is in favor of the lot split because they feel this gives their neighborhood the best chance of being improved with two houses of similar commercial value to the rest of the neighborhood. In a perfect world, they would love to have one house next to their house because it would not be as crowded and the view from their bedroom would be better than what it has been the last sixteen years. They believe that two smaller houses would have a better chance of selling in their neighborhood and they believe that if the lot split is not granted,the owner will reevaluate his options and discover that he cannot afford to put one house on the property. He stated they do not want this property to be maintained as a rental property by this owner. Mayor Gamache stated he understood they were looking for a hardship because of the ordinances but the facts are pretty clear that they cannot build a house valued at $300,000 or $400,000 on this o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 8 lot. This is the best fit for the neighborhood and he thought the hardship is they will relieve the property owners surrounding this home. He thought this was the most logical way to do this. Councilmember Trude stated she discussed this with the City Attorney and if they table this they may be able to look at some of the hardship options. Her recommendation would be to table this to look at the hardships and if that does not work to look at another method such as an ordinance to allow this to work. Councilmember Knight stated he would withdraw his second. Mayor Gamache asked for a second on the motion. Hearing no motion the motion was dropped. Motion by Trude, seconded by Knight, to table this item to November 21,2006 for further research on two options; potential hardships related to characteristics in the neighborhood and if there is an ordinance approach that fits better., The applicant agreed to an extension of time on this item. Motion carried 3 ayes, 1 nay (Jacobson). o CONSIDER LOT SPLIT/13533 JAY STREET NW Community Development Director Neumeister explained the parcel is owned by Kottke's Bus Service. They intend to split the lot and sell the west half, while retaining the east half for their continued business use. Councilmember Jacobson asked what the purchaser of the new parcel will be doing with it. Mr. Chuck Peterson, Kottke's Bus Service, stated the idea of splitting the lot is that they want to create two lots. One they will use for their own business and the other will be for sale or lease, industrial type. Motion by Jacobson, Seconded by Knight, to approve the proposed lot split. Motion carried unanimously. (RES. RI23-06) CONSIDER CONDITIONAL USE PERMITIVALLEY POOLS AND SPAS/3426 BUNKER LAKE BOULEVARD Community Development Director Neumeister stated John Roettger, manager at Valley Pools & Spas, has applied for a Conditional Use Permit to set up an outdoor display on the west side of the o their building. Councilmember Jacobson asked if the applicant is leasing the building or owns the building. The applicant commented that they lire leasing the building. o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 9 Councilmember Trude asked if the applicant can answer questions left from the Planning Commission meeting. The applicant stated there were two major points brought up, the issue of safety and if the gate would be locked from the inside. He stated right now they have in the plans to leave it so they can open it from the inside and it would be locked from the outside at all times. They can easily after hours put a chain around so it will be chain locked as well. Councilmember Jacobson asked what height the fence would be. The applicant indicated the City requires a four foot restriction around pools and they will do six feet. Councilmember Trude stated they have already had vandalism and kids drinking behind the building and stuff starting on fire. She wondered why they would want to put those types of valuable things outside if this is the type of neighborhood it is. The applicant stated they have a couple of issues. One is with having the product with water inside the building. Having two big pools with water inside poses a number of issues. They have already had issues with liners leaking and plumbing leaking and their floors are damaged. Their ftrst concern is to get those products out of the retail space, outside where they actually belong. The second issue is to deal with the neighborhood. Because the area is not really lit or maintained they have those issues. If they could clean that up, the problems will hopefully go away. o Councilmember Trude stated she would rather see them buy retail space and do the display indoors. She indicated she is concerned with the comments the Planning Commission had and she did not think they could address them unless they had a roof on it and they build a building. The applicant indicated there are three other companies that have outdoor displays. He stated of their three other stores, they will have three outdoor displays and to his knowledge there has never been an issue or incident with accidents or trespassing or injuries. Councilmember Knight thought his would be an attractive nuisance that would be a possible nightmare. Mayor Gamache asked what the difference would be between this and a resident with an outdoor pool. Councilmember Trude indicated there is a dance studio and park down the road and it is in a business area. Councilmember Jacobson indicated the ordinance does not allow outdoor displays. Mayor Gamache asked what they did for Ace Hardware for their outdoor display. Mr. Neumeister explained Ace Hardware has a seasonal display of merchandise and was done as part of an approval for some type of a special permit on that building when it was constructed. Mayor Gamache asked if they were going to have these displayed in the winter. The applicant indicated they will need to keep them up and winterized with less water in them. He noted that if a person could jump a four foot fence they would be able to stand in the pool and be above water to get o out The City is concerned with toddlers falling in. Councilmember Trude wondered about the dance studio and the kids corning and going there. She thought the children can get in there if they wander over. The applicant stated the outdoor area will always remain closed and locked and the only access would be with a sales associate. He stated no o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 10 one is allowed to remain in the display area without a sales associate present. Councilmember Jacobson stated right now they are talking about pools and the ordinance says they cannot have outdoor displays. If this were granted, he thought other businesses would want to have outdoor displays also. He was looking at a precedent. He thought this was more of a hazard to the kids, especially in the summer months. He did not see how they could allow this when the ordinance says it is not allowed. The applicant indicated staff told him there is an exception to the ordinance with a variance. Councilmember Jacobson stated he understood that but to him that exception would need to be a very overpowering one to overrule what the ordinance says. Mr. Neumeister stated City Code indicates outdoor display is allowed in GB and I Zoning District as a conditional use. Councilmember Trude asked if this is Neighborhood Business. Mr. Neumeister indicated it is. He stated there is a section that allows outdoor display only during operating hours in the Neighborhood Business District. Councilmember Trude thought staff may have misled the applicant and should refund his fee and say it is not permitted. City Attorney Hawkins stated this is clearly prohibited and they do have a catchall section on the front page of the report but he was not real fond of that language and he did not recall them ever using that to allow a conditional use in a zone that is prohibited. Motion by Jacobson, Seconded by Trude, to deny the proposed Conditional Use Permit because the use is prohibited and the application fee should be refunded. Mayor Gamache stated based on what is in section 12-14-6a5 no one really misled anyone because it is in their ordinance. It says they can have a conditional use permit if they want to. Councilmember Trude stated staff noted it was only allowed in General Business and Industrial Zones that it was allowed. Mr. Neumeister stated that is the way it reads in the code book but the paragraph the Mayor referred to sort of negates all that. It gives them an out to allow an applicant to come before the City Council and they can decide if they want outdoor displays only in two zones or throughout all the business districts. Motion carried 3 ayes, 1 nay (Gamache). (RES. RI24-06) Councilmember Knight suggested they clean up the paragraph the City Attorney mentioned. CONSIDER CONDITIONAL USE PERMITIVETERINARY CLINIC/1574154TH AVENUE NW Community Development Director Neumeister stated the applicant is seeking approval of a conditional use permit for veterinary clinics as required in the Shopping Center Zoning District. Motion by Jacobson, Seconded by Trude, to approve the proposed conditional use permit with adding point two: no animals shall be kept ovemight except for surgery or other medical conditions o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 11 deemed necessary and no kenneled animals shall be kept adjacent to interior walls. Councilmember Trude stated she would like to add: "kenneled animals shall not be kept along interior walls". Ms. Kari Wittmer, 1806 Mississippi Blvd, stated the only place she planned to have kennels along an interior wall was for cats. This would keep them away from activity in the clinic. Motion carried unanimously. (RES. RI25-06) SCHEDULE EDA MEETING Motion by Jacobson, Seconded by Trude, to schedule an EDA meeting for November 8, 2006 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT o City Administrator Dickinson updated the Council on Administration and City department activities, meeting reminders and miscellaneous projects. City Engineer Berkowitz updated the Council on road improvements projects in the City. Community Development Director Neumeister updated the Council on development activity in the City. ..MAYOR/COUNCIL INPUT (City Attorney Introduction) - City Attorney Hawkins introduced Scott Baumgartner as an addition to his fIrm. Attorney Baumgartner stated he is looking forward to working with the City. (YMCA Halloween Event) - Mayor Gamache stated Saturday"October 28th will be the YMCA's second annual Halloween event. (City Department Reports) - Councilmember Jacobson wondered if they should be looking at a request for the City Departments to come forward and give a ten to fifteen minute report on their particular division. Mr. Dickinson stated he could get that started. o (Nightingale/Crosstown Project) - Councilmember Trude stated they have talked about the Crosstown extension at some workshops and she wondered if they are they going to include that in the Nightingale/Crosstown project. Mr. Berkowitz stated they are looking with the County at restricting the road in some way, possibly a right in/right out intersection and if the Council is receptive to that they have talked about incorporating that into the Nightingale/Crosstown project. o o o Regular Andover City Council Meeting Minutes - October 17, 2006 Page 12 Councilmember Trude stated the residents she talked to who live there thought some type of change would be terrific. She thought it would be good to tag that project along with the other one. Mayor Gamache wondered if it would be right -inlright -out on both intersections because the issue would be if you live in that neighborhood, the west side would have a complicated movement to go north. She thought they should have a workshop where they could invite the residents in the area to come and discuss this with them. (I'rails) - Councilmember Trude stated they are going to be talking about trails again and she would like to make a request. She stated two or three years ago they had a list of what trails they will be doing in the next five years and suddenly the list of trails they are seeing in their recent CIP does not match what she remembers telling people. She thought some of the trails they talked about three or four years ago are not on the list and she wanted to make sure they are not overlooking some that people are anticipating. Motion by Knight, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 9:02 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary o DRAFT ANDOVER CITY COUNCIL WORKSHOP - OCTOBER 24, 2006 MINUTES The Workshop of the Andover City Council was called to order by Acting Mayor Orttel, October 24, 2006,6:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present Don Jacobson, Mike Knight, Julie Trude, Ken Orttel, and Mayor Gamache (arrived 6:07 p.m.) None City Administrator, Jim Dickinson; City Engineer Dave Berkowitz; Kameron Kytonen; Recreational Facilities Manager Erick Sutherland; Others Councilmember absent: Also present: APPROVE AGENDA o The Agenda was approved as presented. NATURAL RESOURCE TOPICS A. STATUS OF OAK WILT IN ANDOVER (DNR) Kameron Kytonen stated the DNR, Division of Forestry, was taking additional measures to help communities develop and/or enhance forestry programs, specifically related to the control of shade tree diseases, such as oak wilt. Acting Mayor Orttel turned the meeting over to Mayor Gamache. Dick Haskett, Rice Creek Resources, gave an update on oak wilt within the City. He indicated the City is in a high threat area. He noted the City might want to consider regulating fire wood coming into the City, be aware of tree disease activity in nearby communities, watch for statutory and program changes, educate residents and contractors, and monitor enforcement. Councilmember Orttel suggested educating the residents and developers more on oak wilt and how to prevent it. o Mayor Gamache recommended the City work with surrounding communities to coordinate efforts in the control and prevention of oak wilt. He suggested when new residents move into the City they be sent a DVD and information sheet regarding oak wilt including when and when not to prune oak trees. B. CONSERVATION DEVELOPMENT PRESENTATION (CITY OF LINO o Andover City Council Workshop Meeting Minutes - October 24, 2006 Page 2 LAKES) Kameron Kytonen stated there have been previous discussions between the City Council and staff to discuss information on Conservation Development, which is a form of development that makes conserving and/or enhancing natural resources a high priority and may offer economic incentives to developers while achieving public benefits. Marty Asleson, City of Lino Lakes, summarized the City of Lino Lakes expenence with Conservation Development. Councilmember Trude suggested Council look at some of the Conservation Developments in Lino Lakes. RAILROAD QUIET ZONES I 06-10 o City Engineer Berkowitz stated wayside horns may be a feasible option to reduce noise pollution through the City at two railroad crossings caused by train horns. To determine if wayside horns are a feasible option, a diagnostic meeting must be completed. He noted City staff, SEH and Railroad Controls are currently in the process of setting up the diagnostic meeting. Once the meeting has been held the estimated costs would be determined at which time staff would present the information to the City Council for discussion. He indicated funding options would be from Municipal State Aid and/or the City's Road and Bridge fund. Crosstown is not currently a County or Municipal State Aid road. If the City was to accept the road as a tumback, the City could then designate this segment as an MSA designation making improvements of the road eligible for MSA funding. He stated staff has checked with Coon Rapids about the status of their quiet zones. He indicated Coon Rapids has finished all of their quiet zones, which would go into effect on November 1, 2006. He indicated Coon Rapids anticipated the cost per crossing would be $50,000.00 to $75,000.00. However, when everything was done, the five crossings Coon Rapids put in cost over $500,000.00. City Administrator Dickinson noted if they went with the horns, they could be financed over time. He stated if Council wanted to do this, staff would work on a plan. Councilmember Knight stated if they put up the horns, he wanted to make absolutely sure they were going to work. City Administrator Dickinson noted the railroad would want a specific maintenance plan set up for maintaining the horns. o DISCUSS CROSSTOWN BOULEVARD TURNBACKl06-13 City Engineer Berkowitz requested Council discuss the Crosstown Boulevard Turnback project. He indicated the Anoka County Highway Department has notified staff that they were begimring the process to tumback Crosstown Boulevard NW from Hanson Boulevard NW to 161 st Avenue NW to o Andover City Council Workshop Meeting Minutes - October 24, 2006 Page 3 the City in the next few weeks. He reviewed what had been done to date. Councilmember Orttel asked if it was possible to widen and shoulder the street in the future when it would be State Aid eligible. City Engineer Berkowitz responded that was a possibility. 2007-2011 CIP UPDATESITRAIL SYSTEM DISCUSSION City Engineer Berkowitz requested Council review the proposed trail map and direct staff on trail improvements for the 2007-2011 Capital Improvement Plan. Councilmember Trude suggested whoever is writing the newsletter, should put in an update on the Hanson Boulevard trail. Councilmember Knight stated they should try and have a crossing up by the schools and City Hall. Councilmember Trude stated she supported the trail on the north side of Crosstown. She indicated there are a lot of children walking in this area all year long. o Councilmember Jacobson asked if they could have some trails in the City there were not blacktopped. The consensus of Council was to do the trail on the north side of Crosstown. Councilmember Trude asked if they could look at six-foot trails instead of eight-foot trails. City Engineer Berkowitz responded they could not go less than eight-foot trails. He indicted if the trails were classified as a sidewalk, they could go down to five feet. City Administrator Dickinson noted once you get below eight feet, it is so labor intensive there was no cost savings. Councilmember Trude stated if a trail is really expensive, they might want to look at putting in a sidewalk instead of a trail. Mayor Gamache indicated they could put a sidewalk on one side and a trail on the other side. City Engineer Berkowitz stated they could do a comparison, but noted the trail fee would not be used for a sidewalk. Councilmember Orttel stated they could change the ordinance, which would allow trail fees to pay for sidewalks. o 2007 BUDGET UPDATEIENTERPRISE FUNDS AND COMMUNITY CENTER City Administrator Dickinson stated the Council has had a number of reviews of the 2007 Proposed Budget that would be supported by the 2007 Tax Levy. At the last meeting, only a few questions o o o Andover City Council Workshop Meeting Minutes - October 24, 2006 Page 4 remained and those questions will be addressed through the discussion. Councilrnember Jacobson asked for next year would the buildings be self-sufficient. City Administrator Dickinson responded the City is still going to have to subsidize until 2009, when everything would be cut in half, if not more. Councilrnember Jacobson stated he is concerned the City would be subsidizing this for the next five years with taxpayer money. City Administrator Dickinson responded there would always be some services that are subsidized because the City would be providing a community service. Recreational Facilities Manager Sutherland updated the Council on the Community Center budget. He indicated in the future they could increase revenues in the advertising area. Councilrnember Knight stated they might want to think about charging a nominal amount for the room fees, even if the organization is non-profit. Recreational Facilities Manager Sutherland noted they could charge a small annual fee for room rental. Councilrnember Orttel stated he would like to see more daytime room rentals by profit organizations. Councilrnember Jacobson stated he is not opposed to the fee, based on what the fee would be. Mayor Gamache suggested they figure out what it is costing in staff time to set up the rooms, how much revenue they are receiving from the room rental fee, and then Council could determine if the City should continue to subsidize this. Recreational Facilities Manager Sutherland noted the rooms are being used so much that they also have to consider the replacement of the chairs and tables. Recreational Facilities Manager Sutherland stated their largest expense is utilities. Councilrnember Trude noted Dean Hanson is the only person who gave $100,000.00. She believes Council had wanted a room named after him. Recreational Facilities Manager Sutherland responded Conference Room A was actually the Hanson room and they would put a plaque by this room in acknowledgement. City Administrator Dickinson summarized the 2007 Enterprise Funds budget. CHARITABLE GAMBLING ORDINANCE RESEARCH UPDATE City Administrator Dickinson stated the City has a Gambling Ordinance that guides charitable gambling within the City. At a recent meeting, the Council was asked to review the Ordinance by a local sports association. At the October 3, 2006 Council meeting, the Council directed staff to survey some other communities. He summarized what other communities are doing. Councilrnember Jacobson stated the issue is that they need more facilities. o o o Andover City Council Workshop Meeting Minutes - October 24, 2006 Page 5 Councilmember Knight recommended they sit down with the associations to discuss this. Recreational Facilities Manager Sutherland noted there are only so many facilities the associations could manage due to staffmg. Councilmember Knight stated he had a concern that ultimately the bar owner has the last say as to which association he wants. Mayor Gamache suggested they set it that no one could have a monopoly. Council agreed they would continue to limit the amount of associations in a facility. Councilmember Jacobson suggested they have a public hearing to get the public's opinion. Mayor Gamache noted some of the cities who have a lot more establishments, limit it to three. Council reached the consensus to leave the Ordinance alone for further research. OTHER BUSINESS A. Community Center Financing City Adnllnistrator Dickinson stated they are in a bit of a struggle on the bond financing. He stated they are in contact with the IRS and bond counsel regarding this issue. Motion by Jacobson, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 9:50 p.m. Respectfully submitted, Kathy Altman, Recording Secretary o o o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, ,City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance'Director SUBJECT: Payment of Claims DATE: November 8, 2006 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $205,391.47 on disbursement edit lists #1 - #3 from 10/18/06 to 11/02/06 have been issued and released. Claims totaling $149,555.38 on disbursement edit list #4 dated 11/08/06 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. 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WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members ~ _____ ---' Jim Dicldnson, City A_ato~ David D. Berkowitz, City Enginee~ CC: FROM: SUBJECT: Approve Change Order #l/Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent Parcels - Engineering DATE: November 8, 2006 INTRODUCTION This item is in regards to approving Change Order #1 for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. DISCUSSION Change Order #1 provides for additional work items required due to permit requirements of the Anoka County Highway Department (ACHD) for the trail along Hanson Boulevard NW and developer initiated grade revisions to Woodland Crossings. The ACHD did not respond to the trail design until after the project was awarded to the contractor. There is an add/deduct on the change order that calculates a total additional cost of$4,174.17. Staff has reviewed the unit pricing and finds the change order acceptable for the additional work required. BUDGET IMP ACT The additional costs associated with Change Order #1 are related to the trail along Hanson Boulevard NW and grade changes for the Woodland Crossings development. The additional cost will be funded by the City's Trail Fund and/or assessed to the Woodland Crossings project. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #1 for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels. Respectfully submitted, Q~.K.l__"2i David D. Berkowit~=- ~ ......-- ./ Attachments: Resolution & Change Order #1 cc: Byron Westlund, Woodland Development Corp., 13632 VanBuren Street NE, Ham Lake, MN 55304 o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NOS. 05-32 (WOODLAND CROSSINGS), 05-25 SHAW'S GLEN), 05-20 (CARDINAL RIDGE) & ADJACENT PARCELS. WHEREAS, the City of Andover has a contract for Project Nos. 05-32, 05-24, 05- 20 & adiacent parcels with Redstone Construction. Co. Inc. of Mora; MN . o NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project Nos. 05-32, 05-24. 05-20 & adiacent parcels. Adopted by the City Council of the City of Andover this November , 2006. 8th day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o Jjf ...... R...............;.-........~......:....~.:.:..'..r.s...I.[.....~ ~gi.~~6.~$:.~:Ai~Hif!i~i~ Owner: City of Andover, 1685 Crosstown Blvd. NW, Andover, MN 55304 Date September 28, 2006 Contractor: Redstone Construction COlllPanylnc., 2183 Hwv. 65, P. O. Box 218, Mora, MN 55051 Bond Co.: Travelers Casualty & Surety Co. of America, One Tower Sq" 5PB, Hartford, CT 06183 Bond No: 104654466 o CHANGE ORDER NO. 1 2006 UTILITY AND STREET IMPROVEMENTS, CARDINAL RlDGE, SHAW'S GLEN, WOODLAND CROSSINGS CLIENT PROJECT NO.05-20, 05-24, and 05-32 BRA FILE NO. 000171-05002-0 Description of Work This Change Order provides for additional work items required due to Permit requirements of the Anoka County Highway Dept for trail along Hanson Blvd" and Developer initiated grade revisions to Woodland Crossings (05-32). Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO, 1, PART A - ADD 1 SALVAGE 15" CMP LF 25 $8.00 $200.00 2 INSTALL SALVAGED 15" CMP LF 25 $25.58 $639.50 3 15"RCP LF 12 $36.38 $436.56 4 15" CMP CULVERT LF 36 $37.40 $1,346.40 5 15" CMP SAFETY APRON AND GRATE EA 2 $598.18 $1,196.36 6 7' CB-MH TYPE 421 (#29A) EA 1 $4,555.96 $4,555.96 TOTAL CHANGE ORDER NO. I, PART A-ADD $8,374.78 0 CHANGE ORDER NO, 1, PART B - DEDUCT 7 REMOVE 12" CMP LF 24 ($5,00) ($120.00) 8 SALVAGE AND REINSTAll.. 12" RCP FLARED EA 1 ($475.53) ($475.53) END SECTI0N 9 12" RCP CULVERT, CLASS 5 LF 60 ($35.19) ($2,111.40) 10 12" RCP FLARED END SECTION, INCL TRASH EA 2 ($746.84) ($1,493.68) GUARD TOTAL CHANGE ORDER NO, 1, PART B - DEDUCT ($4,200.61) TOTAL CHANGE ORDER NO.1, PART A - ADD $8,374.78 TOTAL CHANGE ORDER NO.1, PART B - DEDUCT ($4,200.61) TOTAL CHANGE ORDER NO, 1: $4,174.17 o 171 05002CHO I.xl, o Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) $1,914,781.28 $0,00 $4,174.17 $1,918,955.45 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): o Recommended for Approval by BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. r'""'"''"'~'''''''~~::~:~~ ,/-- ""'.....,<.,'....,.,....;""~ .- '---........- - Date: "7 /4 -~-Cl Co Approved by Contractor: REDSTONE CONSTRUCTION COMPANY INC. Approved by Owner: CITY OF ANDOVER J~ /J~ JO~rtJ -/J(' Date "Date cc: Owner o Contractor Bonding Company Bonestroo & Assoc. 17105002CHOl.x1s o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US DATE: Mayor and Council Members. ""-. ~ ....--"""_____ Jim Dickinson, City Administrator <..::; , ) David D. Berkowitz, City Engineer Order Feasibility ReportJ07-2/2007 Overlays (Indian Meadows 3rd Addition, Kelsey Estates & Woodland Ridge) - Engineering November 8, 2006 TO: CC: FROM: SUBJECT: INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Project 07-2, 2007 Overlays (Indian Meadows 3rd Addition, Kelsey Estates and the Woodland Ridge developments). o DISCUSSION Identified in the City's proposed 2007-2011 Capital Improvement Plan are three development areas (Indian Meadows 3rd Addition, Kelsey Estates and Woodland Ridge) that the roads are scheduled for reconstruction. The development areas are shown on the attached location maps. The three developments have existing bituminous curb that will be replaced with concrete curb and gutter. The . properties that benefit from the improvements will be assessed 25% of the total project cost as identified the City's Roadway Reconstruction Assessment Policy. When reconstructing streets, the City's policy is to replace existing bituminous curb with concrete curb and gutter, reclaim the existing bituminous surface, construct storm sewer improvements and pave a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. An informational meeting will be scheduled with the residents in late November to early December to discuss the project and review preliminary feasibility information. o BUDGET IMP ACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project cost will be assessed to the benefiting properties. ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 07-2, 2007 Overlays (Indian Meadows 3rd Addition, Kelsey Estates and the Woodland Ridge developments). Respectfully submitted, Q~CU.~_.O~~h David D. Berkowi~~ Attachments: Resolutio;& Location Maps,/' o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF 2007 OVERLAYS (INDIAN MEADOWS 3RD ADDITION. KELSEY ESTATES & WOODLAND RIDGE) ,PROJECT NO. 07-2. WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically 2007 Overlays (Indian Meadows 3rd Addition. Kelsey Estates & Woodland Ridae), Project 07-2; and . WHEREAS, the City Council proposes to assess the benefiting property for all or a portion of the costs of the improvement, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of o Andover that: 1. The City Council is cognizant of the need for improvements. 2. The proposed improyement is hereby referred to the City Enaineer and he is instructed to provide the City Council with a feasibility report, MOTION seconded by Council member City Council at a reaular meeting this 8th Councilmembers and adopted by the day of November , 2006 , with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed, CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor .0 Victoria Volk - City Clerk CITY OF NDOVE Capital Improvement Plan Project Name: ANNUAL MILLAND OVERLAY (2007) INDIAN MEADOWS 3RD ADD, & KELSEY ESTATES N L E G E N 0 w.' 0 City Limits s 2!0 Water 1::1 Park 0 250 500 1,000 Q Lots/Parcels , , Right of Way Feet (iJ Project Location c o o (l1CITY o:~ Capital Improvement Plan :;-\NDOVE Project Name: ANNUAL MILL AND OVERLAY (2007) WOODLAND RIDGE \~ ~ ~ z ~~ VERDIN (:) 0::: \7~ ~ h I.U ACRES ~ r---.. . > \ . I I ~ . .....~ IJ~______ . . . ...... 1: ~ ( .174' ~ I, :$- 1& ~ o\)\;~~ . Ill: ---- ~1 ~\) ~ . . If':' I"'\ULN .' '" \ . r . 0:: ~ M '"' 0:: w I!; N Location Map w*, '-0 ~ ~ ~: 11 ~;::,<;",",;m LEGEND ~, '~ S In I"l. c;: ~ Right of Way '- ::' Q Lots/Parcels 0 360 720 1,440 :l~ [- '"1- ~~ Water , , L W1 ~_. d Feet Park .Ii Q City Limits k..\ - --1- - - - o o o o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: CC: FROM: SUBJECT: Order Feasibility Report/06-37/161st Avenue NW & Crane Street NW/Intersection Improvements - Engineering DATE: November 8, 2006 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for intersection improvements for Project 06-37, 161 st Avenue NW & Crane Street NW. . o DISCUSSION The Anoka County Highway Department (ACHD) requires safety improvements on county roads that access new developments. The first phase of White Pine Wilderness development has been platted and the street and utility work is complete. As part of the county permit, the developer was allowed to proceed with the street and utility project with the understanding' that the county intersection project would be constructed in the spring/summer of 2007. The City Council agreed to pursue this project as a public improvement (City Council Workshop June 27, 2006) and assess the project costs to the White Pine Wilderness developments and the property to the east of the first phase of the new development. An email from the ACHD is attached identifying the county's minimum improvement requirements. An informational meeting will be scheduled with the developer and other property owners in late November to early December to discuss the project and review preliminary feasibility information. BUDGET IMPACT The entire project costs will be assessed to the White Pine Wilderness developments and the property to the east of the new development. o ACTION REQUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Project 06-37, 161 st Avenue NW & Crane Street NW. Respectfully submitted, Q~CJ.~ David D. Berko;itz e Attachments: Resolutio~Location Ma~ ACHD Email./ . cc: Larry Emmerich, 1341 - 161 st Ave. NW, Andover o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DIRECTING PREPARATION OF A FEASIBILITY REPORT FOR IMPROVEMENT PROJECT NO. 06-37 FOR 161ST AVENUE NW & CRANE STREET NW INTERSECTION IMPROVEMENTS, WHEREAS, the City Council is cognizant of the need for the improvements; and WHEREAS, the City Council ordered the improvement of Project No. 06-37, 161 st Avenue NW & Crane Street NW Intersection Improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to hereby direct the Citv Enoineer to prepare the feasibility report for such improvement project. and adopted by the day of November, 2006 , with voting o MOTION seconded by Councilmember City Council at a reoular meeting this 8th Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o o (!,IN OllVA31noa NOSNVH) 9l HVS:l J--.J 3: Z lii~ 1~~2 00::0 on. I- ~~fd 3I:Z6 ZOo:: fin. ~~~ lii~O -- U> - ~ W > CJ ~ <r Z I- 4:: CJ '" w La.. z CJ z ..... ::;: >- I- I-t U 0 @ " . o o o / ()6-3.i Dave Berkowitz ftrom: ~ent: To: Cc: Subject: Jane Rose [Jane.Rose@co.anoka.mn,us] Monday, July 17,200612:56 PM Dave Berkowitz Andrew Witter; Doug Fischer; Josie Scott; Randy Bettinger; Terri Klein RE: FW: Larry Emmerich Plat Dave Doug has reviewed the available information. In building the EB CSAH 20 LTL as the developer has agreed to do, they will be widening CSAH 20 t,o provide painted median channelization, which is essentially the same cqnstruction required to build a short EB CSAH 20 LTL. Consequently, Doug will waive the EB CSAH 20 RTL construction if the developer constructs the.EB CSAH 20 LTL and a WE.CSAH 20 RTL, and constructs/stripes the painted median channelization area to include a short 100ft WE CSAH 20 LTL with standard 15:1 and speed:1 transitions. Please advise if you need any further information. Jane o o o e o GJ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, City Engineer ~ Todd Haas, Asst. City Engineer Consider Market Value Appraisal/13533 Jay Street NW - Engineering November 8, 2006 INTRODUCTION This item is in regard to considering a market value appraisal for the commercial property that has already been approved by the City Council for a lot split at 13533 Jay Street NW. DISCUSSION Attached is a certificate of survey for your review of Parcel B, which is the new commercial parcel that has been created. Both Parcels A & B will have an existing building on each of the properties. Also attached for your review is City Code 11-3-7 D-2, which outlines the process that must be followed in order to determine the proper amount for commercial property. The City Administrator, who is well aware of the current market values in the Andover area and the Park Commission has reviewed Kottkes' Bus Service proposal and is recommending the City Council accept the market value that has been presented of $435,393.00 (see attached offer from Kottkes' Bus Service, Inc.) to the City Council. ACTION REOUIRED The City Council is requested to approve the proposed market value of $435,393.00 as recommended by the Park and Recreation Commission. The park dedication would be in the amount of $43,539.30 Respectfully submitted, ~/~ Todd J. Haas Attachment: / / Location M~ Certificate of Survey, Letter from Kottkes' Bus Service & City Code 11-3-7 D-2 cc: Jeff Hanson, Kottkes' Bus Service, Inc. Charles Peterson, Kottkes' Bus Service, Inc. ')',I~.':>:':{'J'H"'" .. ~T~!!:i" '/ I '~.i:I~Lf~:; /Z/}.. z' Jf ;~~ I / ~. .,~)~ 7 I ~.< l~II.'I'fOav' .':: ;; 'V~ Yo '. .~ 1 t' ~~. '~~~ ~-'~I' I _ ',,'" ,~.' ;;~'.A1'~~~KS,~ o ~i}<.L ~ , ,~,to:: J1'~IJI'I/" .,. 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ANDOVER, MINNESOTA 55304 · PHONE 755-3100 OCTOBER 10TH, 2006 CITY OF ANDOVER, We are estimating the value of this property using the values of similar land sold by the City of Andover - Stations north. The values (we believe) of the land sold were $4.00 to $7.00 pet square foot. At $7.00 per square foot our park dedication fee will be as follows. 1.428 acres 62,199 square feet x $7.00 per sq. ft. = $435,393.00 x 10% = $43,539.30 to be paid to the City of Andover (Park Dedication Fee). Thank you fl o 11-3-7 11-3-7 Step 3: WTotal park dedication fee" will be determined by establishing the ultimate number of residential lots being dedicated (if no park: land was dedicated) multiplied by the park dedication fee per unit, Step 4: Divide the "total park dedication fee" by the required land to be dedicated, This yields the afee per acre". Step 5: Multiply the "fee per acre" by the acres of park to be dedicated. This yields the dollar value of credit for land being dedicated. Step 6: "Total fee" minus the dollar, value of credit for land being dedicated yields the dollar amount and/or balance due in park dedication fee, o 2. Market Value Of Lands: "Market value", for the purposes of calculating the commerciallindustrial park dedication fee as required by this title shall be determined as of the time of the final plat approval without improvements in accordance with the following: a. The park and' recreation commission and owners or developers ~ay recommend to the city council the market value. The city council, after reviewing the park and recreation commission's recommendation, may agree with the owner or the developer as to market value. b. The owner or the developer may select from a list, one of three (3) accredited appraisers that has been approved by the city to establish the market value. The appraisal shall be at the expense of . the owner or the developer. Such appraisal shall be accepted by the city council and the owner or developer as being an accurate appraisal oe-market value", ' o D. Density And Open Space Requirements: Land area so conveyed or dedicated for park, open space and playground purposes may not be used by an owner or developer as an allowance for development as set out in the city zoning ordinance. The land shall be in addition to, (except for subsection E of this section), and not in lieu of, open space requirements for planned unit developments pursuant to title 13, chapt~r 3 of this code. Credit For Private Open Space: Where private open space for park and recreation purposes is provided in a proposed development and such space is to be privately owned and maintained by the owner of that development, such areas may be used for credit at the E. February 2005 City of Andover o o o Sl\NDbVE~ @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Accept Petition/Order Feasibility ReportJ06-45/14430 Crosstown Boulevard NW/SS & WM - Engineering DATE: November 8, 2006 INTRODUCTION The City has received a petition from the property owner of 14430 Crosstown Boulevard NW requesting the improvement of sanitary sewer and water main (see attached petition), Project 06- 45. DISCUSSION Sanitary sewer and water main services were provided to this lot when the trunk sanitary sewer and water main were installed in 1986. Due to the fact that the sanitary sewer and water main were installed as trunk lines, the City. of Andover's past practice was not to assess existing properties abutting trunk lines until the property owner petitioned to hook up, which the property owner has done. BUDGET IMPACT The cost of the improvement would be assessed to the property owner over a 5 year period. ACTION REOUIRED The City Council is requested to approve the resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvement of sanitary sewer and water main for Project 06-45,14430 Crosstown Boulevard NW. Respectfully submitted, ~/~ Todd J. Haas Attachments: Resolutior6etitio~ Location Map../ cc: Steve Butler, 14430 Crosstown Boulevard NW, Andover o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN ,PROJECT NO. 06-45, IN THE AREA OF 14430 CROSSTOWN BOULEVARD NW. WHEREAS, the City Council has received a petition, dated October 27. 2006 requesting th~ construction of improvements; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: o 1. The petition is hereby declared to be 100% of owners of property affected, thereby making the petition unanimous. 2. Escrow amount for feasibility report is 0 3. The proposed improvement is hereby referred to the City Enqineer and he is instructed to provide the City Council with a feasibility report. and adopted by the day of October ,2006, with MOTION seconded by Councilmember City Council at a reaular meeting this 8th Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor o Victoria Volk - City Clerk ~-'-\:S ~"""'-"'''''''-='''- c Date ! 0 ~ '2 7 - () ( RECEIVED 01:', 2 / ?Orm ." r !~Nnn'!rR 'j ~...' \.,,; \t ~::'_~...\..__) Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer: We do hereby petition for improvements of~tary ;~storm sewer and streets (circle one or more) with the costs of the improvement to be assessed against my benefiting property. o Said petition is unanimou,s and the public hearings for the feasibility report and assessments may be waived. We would like to be assessed over a 5 year period. Sincerely, "f k~ 7!~~ Property Owner Address City, State, Zip Phone (Home) (Work) .{'T? V -.:" "7 f'.!3 v r/ -< r LeI'tJ () c.1' 19 sJ'TrP/..v '1 1l11/'./, /V, /v, A-- '? /t? 1/ (' /' /7 /V:. 5"'5' :J () Lt' 7C J- 2Z;? - 7.7'6"y r S- 2 - Z. 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');'); 14154 );; ~ <010 N f'-)..., N N 8 c:;j " 4' ~ 0/ &> 0/ "'", 7v: ~t2 "'& is' 7~ i9 60 "'", "''-" r9' '\i .> ~ .... '1l- ~ .... "',;> ~ "'.s . "' ........... Page 58 f';. L A- --. ./"'/ /rt>/ '" ~ - - - ~ .... ... ~ ~ .:t "- .... .:t b ~<s " to ~O; ~ ~" .:;.":J "' ~ ~ "'. ~ 14139 ~ tV I'~ i-'I.-F ~~.~ ".~., .,._","" "" , ':., ~ 'i '" '" '" '" 0 .... 0 0 0 '" 0 '" '" .... N 0 '" '" .... "' 'i 0; '" "" "" '" N 0 o. 0 0 to> '" '" '" 1 1')1.11') A\/- "'.... ~ '" ~ ~ ~l0~ en -..l U1 (,o:l :g iL1'i~ ~T :N~~ ~..... 0020. N '" C\l N N ~'iI" ~ ~\5 ~ ~/t9 (,o:l C'\J C'\J C:/ R 141S- 'A\/I- ~ ~ ~ ~ '~ ~ ~ ~ ~ ~ ~ ~ ( 7<;7' ~7.s "'", "'.s09 14085 - ':i ':i '" ~ IMt ~ '" 0 '\ '" \... c;j c;j N 14056 "' '" ~ to> 14049 0 a> --- '" N ./ .--. . '" SOUTH 1/2 SECTION: 27 TOWNSHIP: 32 RANGE: 24 LEGEND __ Seotlolll.inM =-= ""- OlJ>lI__.- ~=~ @WalaF........... Map Date: Oct 17, 2005 o ~ i , t I ~ 01 0- o o 0' 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US TO: Mayor and Councilmembers (f) FROM: Jim Dickinson, City Administrator SUBJECT: Approve Partnership Contract/State ofMN/Transportation Related Services DATE: November 8, 2006 INTRODUCTION In certain situations it is beneficial for governmental units to enter into agreements to purchase materials cooperatively. The City of Andover would benefit for the purpose of purchasing CRS 2 oil and/or turkey grit and/or CCS I H oil. These materials are used for pothole and street crack patching. DISCUSSION MNDOT requires having a Partnership Contract on file for the City of Andover to purchase the aforementioned materials from them. MNDOT is one of the few organizations that currently have the capability to purchase and store those materials in large quantities. City Staff recommends Council approval of the Partnership Agreement (attached). ACTION REOUESTED Approve the attached resolution that will authorize a partnership contract with MNDOT. Attachments o o ,0 ("'\""ES~~ Minnesota Department of Transportation f ~ li , \;;i 1. t: District 3 '1-". ~4' 3725 12'h Sl. N o. TP.~ St. Cloud, MN 56303 Office Tel: (320) 223-6505 Fax: (320) 223-6580 OCtober 16, 2006 Subject: Partnership Contract To Whom It May Concern: Enclosed you will find three copies of the Partnership Contract between the State of Minnesota and your local government unit that we need signed and returned to our office for processing in order to continue providing YOll with CRS 2 oil and/or turkey grit and/or CCS 1 H oil. Also enclosed is a copy of a city resolution form for your use, if applicable, Please return all signed copies as soon as possible, including resolution, if applicable to: Janice Kiley' Office Manager Minnesota Department of Transportation 3725 - 1 ih Street North St. Cloud, MN 56303 If you have any questions, please call me at (320) 223-6505, Sincerely, ~'-t ~1ce f<i1ey Office Manager St. Cloud Office Enclosures: 4 o CITY RESOLUTION BE IT RESOLVED that the City of enters into an agreement with the State of Minnesota, Department of Transportation, for the following purposes, to wit: To request that the State perform certain technical, transportation~ related services identified in Exhibit A, "Available Services," of the agreement. The City will submit a brief written request for each service in accordance with the terms and conditions set forth and contained in the Partnership Contract, a copy of which was before the board, BE IT FURTHER RESOLVED that the proper City officers be and hereby are authorized to execute such agreement and any amendments, and thereby assume for and on behalf of the City all of the contractual obligations contained therein, CERTIFICATION o State of Minnesota County of City of Township of I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of at a duly authorized meeting thereof held on the day of ,200_, as shown by the minutes of said meeting in my possession, Clerk tothe Council (seal) o MnlDOT Contract No, CFMS Contract No, o STATE OF MINNESOTA PARTNERSHIP CONTRACT This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of Andover ("Local Government Unit"), Recitals Pursuant to Minnesota Statutes 9471.59, subdivision 1, two or more governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and Pursuant to Milmesota Statutes 9174,02, subdivision 6, the Commissioner of TranspOliation may enter into agreements with other govenunental or non-governmental entities for research and experimentation, for sharing facilities, equipment, staff, data or other means of providing transpOliation related services; or for other cooperative programs that promote efficiencies in providing governmental services or that fmiher develop innovation in transpOliation for the benefit of the citizens of Minnesota; and The State, through its "Program Support" and "Program Delivery" Groups, offers a variety of tran spOliati on- related technical assistance and support services to other governmental units on a fee-far-service basis; and o The Local Government Unit desires that the State provide transportation-related technical assistance and support. The State is willing to provide such suppOli, upon request and subject to the tern1S and conditions contained in this contract, Contract 1 Term of Contract 1,1 Effective date: This contract is effective on the date the State obtains all required signatures under Minnesota Statutes 9 16C.05, subdivision 2, 1,2 Expiration date: This contract will expire five years from its effective date, unless tenninated earlier pursuant to Article 10. 1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this contract: 6, Liability; 7. State Audits; 8, Govenunent Data Practices; and 9, Governing Law, Jurisdiction, and Venue, 2 Duties of the Parties 2,1 The Local Government Unit may request that the State perform any of the services shown on Exhibit A, "Available Services". The Local Government unit may also request that the State perfonn transportation- related services other than those shown on Exhibit A. o 2,1.1 The Local Government Unit must submit a brief written request for any ?ervices to the State. The request may be in the form of a letter, memorandum or purchase order and may be transmitted by fax or e-mail. A request may be made via telephone, but will not considered accepted unless acknowledged in writing by the State, The request must include sufficient detail on the scope of work to be perforn1ed to afford State the opportunity to assess the resources necessary to accomplish the work and develop a cost estimate, Rev. (12/00) Page o o o Mn/DOT Contract No, CFMS Contract No, 2,2 Upon receipt of a written request from the Local Government Unit, the State will evaluate the request and promptly infornl the Local Government Unit if the State will perform the work, either as submitted or with modifications, If accepting the work, the State will identify a project manager for the work to be performed. Any work assignment accepted by the State pursuant to this contract is subject to all terms and conditions of this contract. 2.3 After the State accepts a work assignment, the State will promptly perfonn the work in a professional manner and in accordance with generally accepted government standards, If the Local Government Unit deems that the work is not proceeding in a satisfactory manner, the Local Government Unit will bring such concerns to the State's Project Manager in charge of the particular project. The Parties will endeavor to resolve any disputes concerning work under this contract in the most infOlmal and cost-effective manner reasonably available, 3 Consideration and Payment 3.1 Payment Basis, The State may, at its option, charge the Local Government Unit on either a lump-sum or actual cost basis for perfornlance of the work. 3,2 Actual Cost Basis. Unless a lump sum or other payment arrangement is agreed upon, all work perfornled by the State will be billed on an actual cost basis, For work perfonned upon an actual cost basis, the State will provide a repOli showing the actual cost of the services perfoTI11ed by the State under this contract. The State's "ActuaJ Cost" will consist of all of the following elements: ( : l The actual cost of any materials provided by the State; and ) Travel expenses reasonably and necessarily incurred by the State in the perfOlmance of the work, Such travel expenses will be subject to the limitations contained in the "Milmesota DepaJiment ofTraJlspOliation Travel Regulations" in effect at the time the work is perfornled; aJld (~i Labor costs incurred by the State in perfonnance of the work. Such labor costs will consist of: (a) The actual hourly wage or salary of State personnel for time spent working on the project; and (b) Labor and overhead additive, at a rate to be determined annually by the appropriate State Financial/Accounting Officer. Labor additive will include fringe benefits, holiday and vacation pay, and applicable workers compensation and payroll tax expenses, Equipment costs incurred by the State in the perfonnance of the work, Such cost will consist of: (a) The hourly rental rate of the equipment; and (b) Fuel and other direct operational costs not included in the equipment rental rate, 3.3 Payment (A ) The State will invoice the Local Government Unit upon completion ofthe services, or at regular intervals not more than once monthly as agreed upon by the parties: (B) The Local Government Unit will promptly pay the invoice(s) submitted by the State, Payment must be remitted to the address below: 2 Rev. (12/00) Page MnlDOT Contract No, CFMS Contract No, o Minnesota Department of Transportation Attn: Cash Accounting RE: MN/DOT INVOICE NUMBER (include the Mn/DOT invoice number) Mailstop 215 395 John Ireland Blvd. St. Paul, MN 55155 IMPORTANT: THE REMITTANCE MUST INCLUDE THE "Mn/DOT INVOICE NUMBER." o o 4 Authorized Representatives 4.1 State's Authorized Representative. The State's Authorized Representative for the administration. of this contract is Richard Stehr, Assistant Commissioner or hislher successor. 4.2 Local Government Unit's Authorized Representative. The Local Govemment Unit's Authorized Representative for the administration of this contract is The Local Govemment Unit's Engineer for technical matters, and the Local Govemment Unit's Administrator or Auditor for financial matters. 5 Assignment, Amendments, 'Vaivel', and Contract Complete 5,1 Assignment. Neither party may assign or transfer any rights or obligations under this contract without a written Assignment Agreement, executed and approved by the same parties who executed and approved this contract, or their successors in officee. 5.2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office, 5,3 Waiver. If the State fails to enforce any provision of this contract, that failure does not waive the provision or the State's right to subsequently enforce it. 5.4 Contract Complete. This contract contains all negotiations and agreements between the State and the Local Govemment Unit. No other uilderstanding regarding this contract, whether written or oral, may be used to bind either party. 6 Liability Each party will be solely responsible for its own acts and omissions in connection with or related to this contract. The liability ofthe State is govemed by Minnesota Statutes S3,736 and other applicable law, The liability of the Local Govemment Unit is governed by Minnesota Statutes chapter 466 and other applicable law. Each party will be solely responsible for its own employees for any workers compensation claims, As any deliverables, including plans and documents, produced by the State pursuantto this contract may be incorporated into larger projects of which the State may not be aware, the State expressly disclaims any liability for the use of such deliverables and the results thereof. 7 State Audits Under Minnesota Statutes 9 16C.05, subd, 5, the Local Government Unit's books, records, documents, and accounting procedures and practices relevant to this contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this contract. 8 Government Data Practices The Local Govemment Unit and the State must comply with the Minnesota Govemment Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided to or by the parties under this contract, The Act provides, inter alia, disclosure and non-disclosure provision for various types and classifications of data provided to or by the State or the Local Government Unit. The civil remedies of Minnesota Statutes S 13,08 apply to the release of the data referred to in this clause by either the Local Government Unit or the State, 3 Rev. (12/00) Page MnlDOT Contract No, CFMS Contract No, o 9 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this contract. Venue for all legal proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota, 10 Termination 10,1 Termination by the State. The State may cancel this contract at any time, with or without cause, upon 30 days' written notice to the Local Government Unit. Upon termination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed, 10.2 Termination by the State for Insufficient Funding. The State may immediately telminate this contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding or staffing levels cannot be continued at a level sufficient to allow for the provision of the services covered here, Termination must be by written or fax notice to the Local Government Unit. The State will be entitled to payment, detennined on a pro rata basis, for services satisfactoi'ily perfonned to the effective date of such termination, The State will not be liable for any damages sustained by the Local Government Unit as a result of the tennination of this contract by the State. o 10.3 Termination by the Local Government Unit for Insufficient Funding. The Local Government Unit may immediately terminate this contract if it does not obtain funding from its goveming body, or other funding source, or if funding cannot be continued at a level sufficient to provide for payment for the services covered here. Upon such termination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the effective date of such termination, 11 Additional Provisions 11,1 Exhibit A is attached and incorporated into this contract. 11,2 The pmiies intend that the services provided under this contract will not be construed as an interchange of employees subject to Minnesota Statutes ~ IS .51, et. seq, If the provision of the services under this contract is deemed to be subject to Minnesota Statutes ~ 15 .51, et, seq., and any provision in this contract is detelmined to conflict with such statute, then the statute will control to the extent of any such conflict. o '1 Rev. ( 12/00) Page Mn/DOT Contract No, CFMS Contract No. OOCAL GOVERNMENT UNIT DEPARTMENT OF TRANSPORTATION The Local Government Unit certifies that the appropriate person(s) Have executed the contract as required by applicable articles, bylaws, resolutions, or ordinances. By (with delegated authority) Title By Date Title Date Mn/DOT CONTRACT MANAGEMENT By By Title Date Date o o 5 Rev. (12/00) Page o o o -:- o Exhibit A Available Services Following are examples of services available from Mn/DOT pursuant to this agreement. Other services may be available upon request. Note that this agreement cannot be used for the const11lction of joint facilities, nor does it replace the "Municipal Agreement" process for cooperative construction programs, Maintenance . Pavement striping Bridge Construction/Mainte/Jance services including: . Bridge load ratings . Bridge inspections . Hydraulic data system SUPP0l1/management Standards, Research and Governance services including: . Bridge standards and specifications development . Bridge research . Bridge construction, maintenance and hydraulic training o Bridge Construction and ]Vlaintenance services including: . Construction planning and programming . Construction support . Steel fabrication services . Maintenance assistance Bridge Design se/llices in eluding: . Preliminary bridge studies and plans . Final bridge designs and plans . Bridge construction estimating . Hydraulic structure recommendations . Consultant management o Land Management . Appraisal services . Legal services . Eminent domain support . Legal descriptions . Geodetic surveying . Photograrnetric mapping . Platting . Direct purchase o Electronic Communications . Electronic and telecommunications system design, installation and maintenance serVIces Materials . Pavement condition data . MateIials testing . Box culvert inspection . Pre-stress beams for county and city bIidges o o o o o @ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Purchase of Tax Forfeit Parcel DATE: November 8, 2006 INTRODUCTION At the October 24, 2006 Anoka County Board meeting, the Board of Commissioners approved the conveyance of tax forfeited land to the City of Andover. The conveyance as approved is for unrestricted use. DISCUSSION Before the County can continue with the process of obtaining and recording the deed from the State of Minnesota, the City needs to process and present payment in the amount of $180.65 for the land to Anoka County. You may recall from previous weekly Administrative Updates, that City Staff has been working with the Anoka County Property Records and Taxation department to resolve an . issue of a fragmented parcel that went tax forfeit, this is that parcel. The fragmented parcel should have actually been attached to another parcel after an administrative lot split years back. The County Board has acted upon the forfeited parcel conveying it to the City, once the parcel is in the City's name, the City can then facilitate the original intent (attach the parcel to an existing parcel) and get this parcel on the tax roll. ACTION REOUESTED Approve the purchase of a tax forfeit parcel PIN# 23-32-24-43-0073 (description attached). Attachments o Oi 01 .,. --,- '--' Page 1 of2 Wclcamc'" the wc"".,,' ABoka County ~ Property Account Summary Current General Information Property ID 26-32-24-43-0073 Situs Address UNASSIGNED SITUS, ANDOVER, MN 00000-0000 THAT PRT OF LOT 17 BLK 1 WEYBRIDGE 2ND ADD LYG SLY OF FOL DESC LINE, COM AT MOST SELY COR OF SD LOT 17, Property Description TH N 1 DEG 02 MIN 10 SEC E ALG E LINE OF SD ADD 77,84 FTTO POB OF SD LINE, TH N 88 DEG 57 MIN 50 SEC W 90.47 FT TO E LINE OF LOT 18 SD BLK 1 & SD LINE THERE TERM, SUB] TO EASE OF REC Last Sale Price Last Sale Date Last Sale Document Type Linked Property Group Position Status Active Abstract/T orrens Abstract lParties IRole IName cner IMN STATE OF IN TRUST lfocument Recordinn Process Dates Abstract Documents Have Been Recorded Through 10/18/2006 Abstract Documents Have Been Mailed Through 10/17/2006 Torrens Documents Have Been Recorded Through 10/17/2006 Torrens Documents Have Been Mailed Through 10/17/2006 Active Certificates Of Title Type ICertificate Number ICertificate Date No Certificates Found Documents Recorded Within 30 Days Of "Recorded Throunh" Dates Above Type IAbstract/Torrens . IRecorded Number IRecorded Date SCHG STATUS CHANGE 1 Stored 125086 110/13/2006 Property Characteristics Forfeited Property 105/17/2006 Lot Size IE78*10*120*90 * Lot Size: Approximate lot size In feet, clockWise beginning with the directIon the lot faces !Tax District Information City Name IANDOVER School District Number and Name IANOKA-HENNEPIN SCHOOL DISTRICT #11 Prooertv Classification Tax Year Classification 2006 4B4-Residential non homestead - Land only 2005 4B4-Residential non homestead - Land only ~perty Values . ..., Year Description Amount 2007 Est Market Land (MKLND) 700 2007 Est Ma rket (M KlTL) 700 2006 Taxable Market (TMTV) 500 https://prtinfo.co.anoka.mn. US/( eti~usueckdoOhukqeeimxih)/search.aspx 11/1/2006 o o o ... r Page 2 of2 lIilkl06 I Est Market (MKTIL) I 6001 - . rax Amounts for M1PR Tax Year Description . Amount 2006 Total Tax Amounts - Before Payments . 5,98 2006 Special Assessments (Included in Total) 0,00 Payment Historv for Past Three Years Date Paid ITax Year I Principall Interests, Penalties and Costs I Amount Paid No Payment Records Found No Charges are currently due, Developed by ASIX, Incorporated, @2004 All rights reserved, Version 1.0.2462,16771 o o https://prtinfo.co.anoka.mn. us/( etjqusueckdoOhukqeeimxih)/search.aspx 11/1/2006 -., o o o f- i , , I , , I @ . g N . U " N ill ~ . .... lQ :. a&: o. ~ . f a; . " , o '" Q / : 11+ . , / , , , , , , il!1 / ~ ~:' I '1 I " I , : I i I : I : I I . I I ~~ ,':':41 ,./oP , I ~ o o o z '" :;: oil( a ~ m f , , ! , I , , . . o " ~ ;; a M . . o o I I I Ii I' 0' , i 01 ~ -- --- o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: Approve 2006 Tobacco License/Andover Quick Stop DATE: November 8, 2006 INTRODUCTION The previous owner of the Andover Quick Stop at 15825 - ih Avenue NW is once again purchasing the Quick Stop. o DISCUSSION Salman Abu Sara, dba TSM, is required to obtain a tobacco license for the remainder of the year because licenses are not transferable. ACTION REQUIRED The City Council is requested to approve a tobacco license for the Andover Quick Stop, 15825 - ih Avenue NW. The license period will be from November 9,2006 through December 31,2006. Respectfully submitted, tU, d;/t Vicki V olk City Clerk o ~ o o o 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CID --- CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Canvass Results/General Election DATE: November 8, 2006 INTRODUCTION The City Council is required to canvass the results of the General Election that was held Tuesday, November 7,2006. DISCUSSION The resolution canvassing the election results will be provided to Council at the November 8th meeting. ACTION REOUIRED The City Council is requested to adopt the resolution canvassing the results of the General Election. Respectfully submitted, CLL. u.~ Vicki V olk City Clerk o o o ~~- - o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US CC: Jim Dickinson, City Administrator / Finance Director TO: Mayor and Councilmembers FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing for 2006 Delinquent Service Charges DATE: November 8, 2006 INTRODUCTION City Code Chapter 3, 10-3-3D; City Code Chapter 1, 10-1-9F; and City Code Chapter 5, 8-5-3D provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges and mowing fees. The assessment procedures dir!:cted by state statute 429 is being followed by holding a public hearing to act upon the proposed assessment. o DISCUSSION The total delinquent service charges were $24,916.28 as of September 28, 2006 when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to October 30th have been applied to the delinquent accounts, reducing the delinquent balance to $22,486.63. Delinquent balances as of November 1, 2006 are charged an administrative fee of 15% and will cany an 8% interest rate when certified to Anoka County for collection with the 2007 taxes. Therefore, the total assessment for delinquent sewer, water, storm sewer, street lighting services and mowing fees is $27,658.59. BUDGET IMPACT This request will assist in reducing outstanding receivables for the City. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution adopting the assessment roll after Council has heard and passed upon all objections for delinquent sewer, water, storm sewer, street lighting charges and mowing fees. Respectfully submitted, ~7)~' Lee Brezinka Attachments: 2006 Delinquent Utility List o Resolution Adopting Assessment Roll for Delinquent Utilities ~-- o o o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT SEWER, WATER, STORM SEWER, STREET LIGHTING CHARGES AND/OR MOWING FEES. WHEREAS, pursuant to a proper notice dilly given as requITed by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent sewer, water, storm sewer, street lighting charges and/or mowing fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2007 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the resolution. Adopted by the City Council of the City of Andover on this 8th day of November, 2006. CITY OF ANDOVER ATTEST: Victoria V olk - City Clerk Michael R. Gamache, Mayor CITY OF ANDOVER 2006 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) o o Service Address 1049 ANDOVER BLVD NW 1076161ST LN NW 1093144TH LN NW 1093 144TH LN NW 1160 137TH LN NW 13316 JAY ST NW 13320 THRUSH ST NW 13327 SILVEROD CT NW 13340 POPPY ST NW 13423 CROOKED LAKE BLVD NW 13423 CROOKED LAKE BLVD NW 13423 CROOKED LAKE BLVD NW 13423 IBIS ST NW 13472 Ibis Street NW 13473 CROOKED LAKE BLVD NW 13473 Crooked Lake Blvd NW 13476 MARTIN ST NW 13478 JAY ST NW 13494 MARTIN ST NW 13498 HUMMINGBIRD ST NW 13533 NARCISSUS ST NW 13564 NARCISSUS ST NW 1360 153RD LN NW 13655 MARTIN ST NW 13733 CROSSTOWN DV NW 13760 QUINN ST NW 13762 PARTRIDGE ST NW 13762 PARTRIDGE ST NW 1377 142ND AVE NW 13804 VINTAGE CT NW 13818 CROSSTOWN DR NW 13847 SILVEROD CT NW 13849 PALM ST NW 13853 SILVEROD CT NW 13917 UPLANDER ST NW 13982 NORWAY ST NW 14003 YUKON ST NW 14003 YUKON ST NW 14021 HOLLY ST NW 14041 CROSSTOWN BLVD NW 14149 ORCHID ST NW 14220 CROSSTOWN BLVD NW 14249 UNDERCLlFT ST NW 14307 RAVEN ST NW 14323 RAVEN ST NW 14325 ROUND LAKE BLVD NW 14336 VALE ST NW 14369 CRANE ST NW 14382 WINTERGREEN ST NW 14387 CRANE ST NW 14389 HUMMINGBIRD ST NW 14396 VALE ST NW 14413 HUMMINGBIRD ST NW 14429 HUMMINGBIRD ST NW Amount $ o 18.77 25.68 220,29 24.07 27.33 128.98 132.62 84.59 235.12 55.30 82.53 201.33 30.84 118.35 140.42 118.35 139.29 39.52 10.90 7.91 189.55 28.60 374.73 458.89 74.83 363.32 81.73 55.00 186.77 551,22 293.63 306,74 397.21 202.75 136.37 325.73 228,11 22.69 1,105.11 121.85 619.50 85.13 91.99 84.10 243.79 336.96 532.49 . 133,10 172.47 46.18 148.60 . 398.99 17,56 322.41 Amount Certified (including 23%) $ 23.09 31.59 270.96 29.61 33.62 158.65 163.12 104,05 289.20 68.02 101.51 247.64 37.93 145.57 172,72 145,57 171.33 48.61 13.41 9.73 233.15 35.18 460.92 564.43 92.04 446.88 100.53 67.65 229.73 678.00 361.16 377.29 488.57 249.38 167.74 400.65 280.58 27.91 1,359.29 149.88 761.99 104.71 113.15 103.44 299.86 414.46 654.96 163.71 212.14 56.80 182.78 490.76 21.60 396.56 o o I o ,--- o CITY OF ANDOVER 2006 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) o 55.61 115.98 277.31 3.93 95,78 270,57 99.12 129.86 119.43 343.93 306.92 12.79 118.15 84.94 106.91 60.59 63.76 9.01 43.88 36.00 8.91 213.10 21.45 104.60 109.09 48.64 7.22 118.35 80.30 9.29 5.50 4.48 110,61 270.47 55.31 63.42 143.12 36.33 174.53 355.10 108.38 230.37 160.97 82.97 483.91 137.45 123.02 288.64 556,34 1,424.82 133.36 42.19 108.38 78.14 Amount Certified (including 23%) 68.40 142.66 341.09 4.83 117.81 332,80 121.92 159,73 146,90 423.03 377,51 15,73 145.32 104.48 131.50 74,53 78.42 11.08 53,97 44.28 10.96 262.11 26.38 128,66 134.18 59.83 8.88 145.57 98.77 11.43 6.77 5.51 136.05 332.68 68.03 78.01 176.04 44.69 214,67 436.77 133.31 283.36 197.99 102.05 595.21 169,06 151,31 355.03 684,30 1,752.53 164.03 51.89 133.31 96,11 o Service Address 14453 HUMMINGBIRD CT NW 14459 HUMMINGBIRD CT NW 14481 JONQUIL ST NW 14482 KERRY ST NW 14526 ROUND LAKE BLVD NW 14530 BLUEBIRD ST NW 14540 DRAKE ST NW 14547 ELDORADO ST NW 1490 148TH AVE NW 1494 153RD LN NW 1501 158TH LN NW 15012 ROUND LAKE BLVD NW 1505 160TH AVE NW 1505 160TH AVE NW 1511154TH AVE NW 15120 AVOCET ST NW 1541 146TH LN NW 15534 JUNIPER ST NW 1560 147TH AVE NW 1568 158TH LN NW 15796 YELLOWPINE ST NW 15932 YELLOWPINE ST NW 15939 SYCAMORE ST NW 15953 VALE ST NW 16000 YELLOWPINE ST NW 16177 NARCISSUS ST NW 16425 ROUND LAKE BLVD NW 16622 Maniteau Street NW 1669 148TH LN NW 17532 ORCHID ST NW 17541 BLACKFOOT ST NW 1815 ANDOVER BLVD NW 1859 135TH AVE NW 1887 134TH AVE NW 1896 134TH AVE NW 1899 134TH AVE NW 1952 135TH AVE NW 1952 135TH AVE NW 1962 135TH AVE NW 2064140TH LN NW 2068 142ND AVE NW 2089 151ST LN NW 2101 140TH LN NW 2110 140TH LN NW 2118140TH LN NW 2128140TH LN NW 2167 135TH LN NW 2217 141ST AVE NW 2236 142ND LN NW 2245142ND LN NW 2439135TH AVE NW 2439 138TH AVE NW 2449 136TH LN NW 2461 BUNKER LAKE BLVD NW Amount CITY OF ANDOVER 2006 Delinquent Utility List (includes all INACTIVE and ACTIVE accounts 90 days past due) o o Service Address 2515138THAVE NW 2515138THAVE NW 2527138TH AVE NW 2539 134TH AVE NW 2539 134TH AVE NW 2569 168TH LN NW 2644 140TH AVE NW 2709 140TH AVE NW 2909141ST AVE NW 3130 172ND AVE NW 3153 164TH AVE NW 3160 BUNKER LAKE BLVD NW 32131/2 174TH AVE NW DUP LOWER 3222 138TH LN NW 3296 139TH AVE NW 3296 139TH AVE NW 3437 141ST LN NW 3447134TH AVE NW 3501135TH LN NW 3521136TH AVE NW 3523 133rd Lane NW 3531 136TH AVE NW 3559 144TH AVE NW 3900 139TH LN NW 4122 145TH LN NW 4138 145TH AVE NW 4240 144TH LN NW 4321 144TH LN NW 445 137TH LN NW 445 137TH LN NW 510 ANDOVER BLVD NW 5259 172ND AVE NW 5347 169th Lane NW 5347 169TH LN NW 643 CONSTANCE BLVD NW 881 160TH LN NW 910 158TH AVE NW 981 140TH LN NW $ 185.34 206.39 7.74 282.19 9.40 15.97 12.32 30.05 57.93 6.04 9.79 76.24 0.62 6.85 264.56 141.22 60.02 89.09 63.72 22.71 118.35 125,85 322.80 197.86 310.54 23.51 5.44 5.97 101.01 406.77 24.75 14.94 78,90 53.71 6.81 27.95 14.57 265.19 22,486.63 $ Amount Certified (including 23%) 227.97 253.86 9.52 347.09 11.56 19.64 15.15 36,96 71.25 7.43 12.04 93.78 0.76 8.43 325.41 173.70 73,82 109.58 78.38 27.93 145.57 154.80 397.04 243.37 381.96 28.92 6.69 7.34 124.24 500.33 30.44 18.38 97.05 66.06 8.38 34.38 17.92 326.18 27,658.59 Amount o o o ,0 cJ1) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Bond Sale/Community Center Refinancing DATE: November 8, 2006 INTRODUCTION Activity in the current bond market has indicated there may be an opportunity for the Andover Economic Development Authority (EDA) to potentially save some significant long term debt service expense by refinancing the EDA's $19,640,000 Public FacilityLease Revenue Bonds, Series 2004. DISCUSSION City Staff has been working with an underwriter (Northland Securities), our fiscal advisor (Ehlers & Associates), and the City's bond counsel (Briggs & Morgan) to explore whether or not the time is right to refinance the Community Center Bonds. The EDA, dependent on market conditions may be considering a negotiated land sale based on the approved "parameters resolution" where the EDA Board of Commissioners authorized, the City Administrator, City of Andover, Minnesota, to execute a Bond Purchase Agreement which will approve the sale of the Bonds to Northland, provided that the total net savings accomplished by the refunding is at an amount set by the EDA (minimwn $800,000) and the net present value savings as a percentage of the present value of the refunded debt service ofthe 2004 Bonds is at an acceptable percentage (3%). ACTION REOUESTED Ifmarket conditions were favorable, the Administrator will present the bond sale results to the Council for approval. If market conditions were not favorable, the Council will just move on to the next agenda item. o o o @ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 MAIN (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development DirectorwL FROM: Andy Cross, Associate Planner fiI< SUBJECT: Consider Conditional Use Permit / Farm Winery / 3482 l65thLane - Planning DATE: November 8, 2006 INTRODUCTION Mark Hedin has applied to amend his existing Conditional Use Permit to allow a farm winery on his property. - DISCUSSION Title 27 of the Code of Federal Regulations permits the production of up to 200 gallons of wine per year for personal use without any taxation. Under this provision, Mr. Hedin has grown grapes and made wine on his lot for several years. He has now applied for Federal licensure to be a "bonded wine premises," which will allow him to produce more than 200 gallons. Detailed records of the wine production will be kept and taxes will have to be paid on the sale of his wine, The City Council may wish to discuss a maximum amount of wine that may be produced under this Conditional Use Permit. Because the winemaking activity is considered a gainful occupation (the wine is being sold for profit) and the use is secondary to the residential use of the property, it is considered a Home Occupation. The applicant received a Conditional Use Permit in 2002 to operate an office in a secondary structure on his 2.5-acre lot. This current proposal will be added as an amendment to the existing C.U.P because the applicant has indicated that nearly all the winemaking activities will take place inside the accessory structure on the lot. Since "Farm Winery" is not listed as a land use in the Code, it could be permitted under Code Section l2-9-3-A-4, which allows "similar" uses to those listed. Planning Commission Recommendation At the October 24, 2006 meeting, the Planning Commission voted unanimously to recommend approval of this request. ACTION REOUESTED The Council is asked to approve or deny the C.U.P, Amendment request. Attachments Resolution Location Map Letter from Applicant Aerial Photo of Property Neighborhood Signatures Planning Commission Minutes Respectfully submitted, Andy Cross ~~~ Cc: Mark Hedin, 3482 l65th Lane NW, Andover, MN 55304 o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. A RESOLUTION APPROVING AN AMENDMENT TO THE CONDITIONAL USE PERMIT (02-03) FOR MARK HEDIN TO OPERATE A FARM WINERY ON HIS PROPERTY LOCATED AT 3482 l6STH LANE NW, LEGALLY DESCRIBED AS: Lot 3, Block 4, Timber Meadows Second Addition, Anoka County, Minnesota WHEREAS, the applicant has an existing Conditional Use Permit for a home office in an accessory building on his property at 3482 l6Sth Lane NW; and WHEREAS, the applicant is requesting an' amendment to that Permit to allow a farm winery on his property at 3482 16Sth Lane NW, allowing the on-site production of more than 200 gallons per year; and WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the amendment to the Conditional Use Permit on said property to add a farm winery, subject to the following conditions: 1) Applicant must receive Federal certification as a bonded winepremises; and 2) No additional exterior storage of wine making supplies is permitted as part of this approval. Adopted by the City Council of the City of Andover on this _ day of ,2006. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk . -2..- '-a. Q)ro ~:2 '0_ t:..c: <(0) -00 00 :>"- -> Gu G , ~ ti z ~ ~ ~ gj ~ ~ a. ~ ~ g: ;!!liUlliJD c:: Q; 0 ,g! '" co ~f3 ~ (0 (0 C!)U) 00 a::Cf.> II ~ ~ We:( .c_UJ >~ g ~ Z Oz :;: 0 ~ ~::l <(0 ~ Q.i.m .,() ~ ~ ~ ~~ ftg.~ ~~ ::;; ::;; Cl '" <( - il-/-I' '1'llJ~ /_/'/'/1'/1 '[('I ~ i ". ,. t, I, i, !_~~ il-tA~ :I~ [;]:,l ~ j r----~ . I I J r-_ ~ '-AIOlM No )1 ~ I ~ ~ "'" I-~ ! 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I' '-i i \\... \---":.11"1";1, _ ! i~ -:-. --f::.:::'5 II; ~... "I~~ -,~ Hi. r; i-- I ; ~ w' I. '~hLl'" "1,' ~ '~IiI"~ " ...,. " '.,... , ; r-r--::- . , , , ,~ - I" .. :,;" ,.' .. "'~7-':' -.' 1R=I~q . I ,..-----,. '; i 1 _, \~. I! /i/" ! ; I _. !;~' II! 1 !.---' ...:.. 'j_..'@ ,. .;r,. '''.l" .., "~r-::'~----- ' r.t::J! I ; r L-- ',,; I - i , ., ~~! ". ~.+=- 8~ .. " L 1 ~\..:r..~~R! Ii l I ::7 I i I-~~~ -:';-- <::Jli g Ii _ I: 1_ ~ c. '" :;; fl <: i!! .e! '" c:: -3'- ., October 3, 2006 o Dear Planning and Zoning and City Council members, Enclosed is my application for a Conditional Dse Permit for a licensed Farm Winery, along with photos of the area. I currently have on my 21/2 acre property two vineyards, totaling around 350 grape vines, 150 feet of raspberries, five apple trees, and 100 feet of rhubarb under cultivation for winemaking. I can currently legally make and give away up to 200 gallons of wine aIll1ually as a home winemaker, with no need for any government involvement. I have been doing this on my property for the last 10 years. Since the number of my friends, neighbors and clients who enjoy my various wines has grown over the years, it has gotten to the point where I cannot afford to give away all my wine. The Federal and State government will allow me, with a Farm Winery license, to receive compensation and pay taxes on the wines I produce. One step in the process of receiving this license is authorization from the local government (the city of Andover) to authorize this activity. Having talked with the federal authorities regarding my plans, they have no reason to believe they would deny my application once this is completed. The State inspector has visited the site and will recommend approval of the state license. I have no interest in opening a "retail store" in Andover, or of enlarging or adding any buildings on my property. I do not expect to have any signage, outside storage, nor have any "operating hours". While a friend may stop over to pick up their annual case or two of wine, I wouldn't expect any traffic or parking O concerns. I expect that activity around my house would continue as it has been for the last ten years. During that time I have received no complaints from the farm neighbors to the south and west of us or my other neighbors on their 2 1/2 acre lots. I've enclosed a copy of their agreement to this licensure. Almost all winemaking activities are done inside the building, with the exception of crushing and de- stemming the grapes, which usually takes an afternoon in the fall. The quantity of wine made will be limited by the capacity of the existing structures. There are no foul smells, no noise, and nothing unsightly sitting in the yard. While I may give you a tour of the vineyard if you come by to pick up your case of wine, I can assure you there will be no weddings held or restaurants built onthe premises. Since the C.D.P. is annually renewable, I understand that if some unforeseen problem should arise, the City Council may choose not to renew the C.D.P. I see no reason to treat this home-base business any different than any of the other home-based businesses in Andover, and am willing to work with the city on any requirements they feel are necessary for approval. Sincerely, ~~ Mark Hedin O White Rabbit Vineyards & Winery 3482 165th Lane NW Andover, MN' 55304 ENC: Aerial photo of area Neighbor's acceptance petition -r- c c c o o o We have no objections to Mark Hedin operating a licensed Farm Winery out of the existing buildings at 3482 16Sth Lane NW, Andover, MN. Name - p c- ~t,TLQ ~-L- .J:2h l5Y\ctw ..'\ / ,/ i .Y~""~Y'\ \,... ii' '- \...A l\;;;J ~ . Address 3"i S If J Ie s7::fi ~fl.. N!iJ And (j'\f (t. 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J ! -6'- ''0 /] .,1 ../,J.:;/ ._ "4~ ,~f./ .~ .,lj '-" 'i 1/" ,."/ ,/'" ,: ; I. f // v' I~/ < () . ? ~ _. k", -4 . ~ .A...~J::iiA_ c.-- ~~ '" u/ //ri /Jij1lvrt / /AJ ,,,~ vj/7 :' /,~:.-..-- ---- .. ;' \I / 1" '\ 1 , \. '''tu' '" , . .I II f I, i ! /; ~. VVVV\ ./\ f: f --iJ~ 'J "'\,).:./v ~~ ./'1...... .' .:.; /,1 . Lj&h''Yl /:J./j/llfr"! " I" ~i / --? /""'" 'YI-- ---,'/' '. '14 ' . !.,~/ "1iF',."'--"" P ri'~! _/".., 0.....-/ ~...._.... . >-0.,./ ~A' 7 :Af' l({f _J .p" ... ,_., 1~. , ; '< ,t" /jCr.)L /".;.:..7..... . I /.-<"_.~ / _ '\ {.' , , 'j e o @ o PLANNING AND ZONING COMMISSION MEETING - OCTOBER 24,2006 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Vice Chairperson Kirchoff on October 24,2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger (arrived at 7:30), Commissioners Tim Kirchoff, Rex Greenwald, Michael Casey, Valerie Holthus and Devon Walton. Commissioners absent: Michael King. Also present: Associate Planner, Andy Cross Associate Planner, Chris Vrchota Others APPROVAL OF MINUTES. October 10, 2006 Mr, Vrchota indicated on page 4 the item states Chairperson Daninger stepping down for conflict of interest but the motions indicated all seven Commissioners. The motion should be 6 ayes, 1 abstain (Daninger). Motion by Holthus, seconded by Casey, to approve the minutes as amended. Motion carried on a 5-ayes, O-nays, 2-absent (King, Daninger) vote. PUBLIC HEARING: CONDITIONAL USE PERMIT (06-08) TO ALLOW A LICENSED FARM WINDERY ON PROPERTY LOCATED AT 348216STH LANE NW. Mr. Cross noted Mark Hedin has applied to amend his existing Conditional Use Permit to allow a farm winery on his property. Mr. Cross discussed the staff report with the Commission. -7- o o ~:...~'.... .,..,.... ....., 11,,,- '~~',....\ '1,;" "'",. . he ~. . It . . 4 '''-i'',:,.!It&:.~' o o Regular Andover Planning and Zoning Commission Meeting Minutes - October 24, 2006 Page 2 Commissioner Greenwald asked why they would want to discuss the maximum amount of wine. Mr. Cross indicated that maybe one point when looking at the CUP, because the CUP process is a tool that allows them to place reasonable conditions on the applicant. Vice Chairperson Kirchoff asked if staff had a problem with selling wine versus selling other items at home business occupations. He asked if a liquor license will be required. He stated the applicant has indicated there will not be a retail element here. They are looking at the quantity element. Vice Chairperson Kirchoff thought it was inevitable they would sell the wine and he wondered if this was an issue that could be considered. Mr. Cross stated that was a condition they could discuss and include with the Conditional Use Permit. Motion by Casey, seconded by Greenwald, to open the public hearing at 7:06 p,m. Motion carried on a 5-ayes, 2-absent (King, Daninger) vote, No one wished to address the Commission. Motion by Casey, seconded by Holthus, to close the public hearing at 7:06 p.m. Motion carried on a 5-ayes, 2-absent (King, Daninger) vote, o Mr. Mark Hedin, 3482 165th Lane NW, stated the farm winery license he is asking for does include retail sales. He stated he applied for this license in order to make more than 200 gallons of wine per year and in order to sell wine. He stated this is a liquor license but not the type they are used to seeing. He stated this is the lowest level oflicense, which allows someone who has a farm production to produce wine. He noted the State has come and looked at his farm and indicated it was the type of license he needed. He stated he did not have any intention of having a warehouse, wine tasting area or expanding the business to more buildings. Commissioner Holthus asked if all the produce for producing wine would come from his farm. Mr. Hedin indicated it did not. Commissioner Holthus asked ifhe would need a license from the USDA. Mr, Hedin indicated the only time he would need one is ifhe bought produce from out of state, He stated he gets some of his grapes from a friend in Minnesota. Commissioner Greenwald asked if Mr. Hedin would need to have more employees, Mr. Hedin stated he would not. He did not understand why there would be limits on producing wine. Commissioner Holthus stated she checked with other cities regarding wineries and as far as land use goes, the other cities have certain areas where they allow wineries in their cities. o -y- o Regular Andover Planning and Zoning Commission Meeting Minutes - October 24, 2006 Page 3 Commissioner Walton asked if Mr. Hedin had any idea what his capacity is. Mr. Hedin stated he did not but the entire operation is inside and would not be seen from the outside. Commissioner Walton asked if he would do advertising or would it all be word of mouth. Mr. Hedin stated he might. Cominissioner Walton asked if there would be any signage. Mr. Hedin indicated there would not be. . Commissioner Greenwald asked when the applicant would have to come back to get another CUP. Mr. Cross stated ifthere were no ceilings or limit put on the CUP, then it would be open ended. Commissioner Greenwald did not think they would need to talk about the maximum amount of wine because if Mr. Hedin added on, he would have to come back before them. Vice Chairperson Kirchoff asked if they would be in violation of City ordinances if they were to recommend approval of this. Mr, Cross stated he discussed this with the City Clerk and she could not find any conflicts, Commissioner Greenwald wondered what would happen if someone were to get sick from drinking the wine. Mr. Hedin stated wine is different from other beverages and food, bacteria cannot live in wine and if the wine was bad, it would not be drinkable. o Mr. Hedin indicated he has received many ribbons and awards and he knows his wine. He noted he also belonged to a wine club. He stated he can only sell wine and cannot sell any other kinds ofliquor. He stated he is regulated by the State and has to keep excellent records in order to pay taxes on sales. Commissioner Greenwald thought they may want to put in the motion something that would regulate this operation to the State level. Mr. Hedin stated he has to follow the State and Federal regulations, which are very stringent. Commissioner Walton asked if there was any regulation regarding consumption of wine on his property. Mr. Hedin stated he could serve wine on his property because it is private. He stated the license has nothing to do with consumption, Commissioner Holthus asked when Mr. Hedin anticipated getting his Federal license. Mr. Hedin stated he could apply his Federal level in conjunction with the City license but the State license will need to be applied after the city and Federal licenses have been issued. o Commissioner Walton thought the only issue would be consumption of wine on the premises after selling the, wine. Commissioner Casey thought they were a little bit beyond their means. He thought they should be looking at the issues related to the CUP, parking, hours of operation, etc but he thought they were already addressed in the staff report and thought the license was not the issue because the State and Federal Governments are fine with issuing the licenses. -cr~ o Regular Andover Planning and Zoning Commission Meeting Minutes - October 24, 2006 Page 4 Motion by Casey, seconded by Greenwald, to recommend to the City Council approval of the Conditional Use Permit Amendment. Motion carried on a 5-ayes, O-nays, 2-absent (King, Daninger) vote, Mr. Cross stated that this item would be before the Council at the November 8, 2006 City Council meeting. Chairperson Daninger arrived at 7:30 p.m. Chairperson Daninger apologized for being late to the meeting and indicated he had a conflict of interest with the previous case. - V ARIANC (06-05) TO VARY FROM POOL FENCE RE ELDO 0 STREET NW. o ota explained the applicant is requesting a v: iance to City Code section 9-4-5- A. The rovision in the City Code that requires fe mg around pools is intended to protect c 'ldren and others from gaining access to swimming pool, either intentionally or uninten 'onally. It also serves to protect the 0 er of the pool from possible legal repercussion 'n the case of an accident. Mr, Vrchota discu ed the staff report with the Com Commissioner Kirchof sked if the waivers are grante t the time the building permit . for the pool was requeste Mr. Vrchota indicated that wa correct. Mr. Dan Mus, 16659 El Dor 0 Street NW, stated at the time ll' got his permit to put the pool in he did not realize that ey made the type of covers he pu ased for $12,000. He stated the cover he has is very afe and it actually has a lock on it t revent people from entering the pool. He stated th y have had three pools and did not b . eve fences worked because over the years they ha e come home to find kids swimming i their pool. Chairperson Daninger stated hat guides him is when they approve a v iance, and asked other than cost, what is a rea n they should approve the variance? He ondered what other reasons Mr. Mus had r not installing a fence. Mr. Mus stated fen es are not safe like this pool cover. He st ed this is the first time he has felt safe with h ving the pool cover on. He stated he liv s on ten acres without anyone around him an believed the cover is safer than a fenc o Commissioner Walton a ed when he applied for the permit for the pool as he aware of the requirement of a fence, Mr. Mus stated he was aware of it in other communities but did not know the requirement in Andover. -10- o :"'_,"~"'~~""""^~7'i""'~,~ il1;.;,ti".',...'~'",,-~'.e-.'" ",,~,,",;..~,.c"',-i:,^!,*,,- '\"",-;.... "~;,.:'.;.V.':<,:,~U"~~"" ~';"'~':',4!',~,..''':' ..;~..;j6i.ffl.",~",*,.,."'''~~';~I<i',,~''~'''~''''''''''~~'' tlr..:;,a,...:"~~-,, ~'" , "~ ''\~, ~ ,.,.'....,.;:~<...',"' .;-..<;, '.,'.F;'~ , , 1'1 , , .1 / 0' -/.- 1''1< /,j~' o o >= e T Y 0 F OVE Clli) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director wci-- Chris V rchota, Associate Planner tJ FROM: SUBJECT: Consider Variance/Pool Fence Requirements/16659 El Dorado Street NW - Planning DATE: November 8, 2006 INTRODUCTION The applicant is requesting a variance to City Code section 9-4-5-A, which states: e "1. All outdoor swimming pools constructed shall be completely enclosed by a fence or wall of the non-climbing type, so as not to be penetrable by toddlers, afford no external handholds or footholds, and be a minimum' of four feet (4') in height; except that aboveground pools with a side wall height of at least four feet (4') need not be fenced but shall have removable steps, 2. All outdoor fence openings or outdoor points of entry into the swimming pool area shall be equipped with self-closing and self-latching devices. The opening between the bottom of the fence and the ground or other surface shall not be more than three inches." DISCUSSION The provision in the City Code that requires fencing around pools is intended to protect children and others from gaining access to a swimming pool, either intentionally or unintentionally. It also serves to protect the owner ofthe pool from possible legal repercussions in the case of an accident. The applicant was issued a building permit to install the pool on May 19th, 2005. The building permit application included a 6-foot tall, non-climbing fence with self-closing and self-latching gates. The approved building permit was stamped with a notice that the pool fencing requirements must be met, and a handout detailing these requirements was included. . o On March 220d of 2006, a City building inspector left a note at the residence indicating that the fence must be installed no later than May 1 st. A second note was left on August 1 st of this year, giving them a deadline of September 5th. Another copy of the fencing requirement handout was provided at that time. An official notice was sent to the property owner on September 11th of this year, setting a deadline of October 15th, 2006 to install the fence, or the matter would be sent to the City Attorney for legal action for non- compliance with the City Code. On October 4th, the applicant submitted his variance application. o In a handful of cases in the past, this code requirement was waived for pools with special covers to be installed without a fence being built. One of the conditions for this waiver was that the pool cover would be in place at all times when the pool was not in use. However, experience has shown that the covers are often not put in place when the pool is not in use. The City has received a number of complaints about the pools being left uncovered for days or weeks at a time. As a result, pool covers are not viewed as an adequate substitute for a fence. Staff took a sample of the requirements for outdoor swimming pools in six near-by communities (Coon Rapids, Anoka, Ramsey, Blaine, Brooklyn Park, and Brooklyn Center). All six cities require fences with nearly identical specifications as Andover. The only city that mentions pool covers is Coon Rapids. In Coon Rapids, if the house acts as part of the barrier to the swimming pool and there is a door providing direct access from the house to the pool area (as in this case), the door must be alarmed or a pool cover must be installed in addition to the required fence. None of the cities had any provision for allowing a pool cover inlieuoftheconstructionof a fence. State Statute State Statute provides review criteria that are used to determine the merit of variance cases. In all cases the applicant must demonstrate undue hardship. The considerations for undue hardship include: o 1. There are circumstances unique to the property that were not created by the landowner. Unique conditions may include the physical characteristics, including topography or water conditions that may exist on the property. 2. The property, if the variance is granted, will not be out of character with other properties in the same neighborhood. 3. The applicant has exhausted all reasonable possibilities for using his/her property or combining a substandard lot due to size, shape or lot line dimensions, with an adjacent vacant lot. 4. Economic considerations may not constitute an undue hardship if reasonable use ofthe property exists with application ofthe minimum standards of this chapter. Findings for this Report Listed under the "Specific Hardship" section on the application is the following: "I've already spent $12,000 to ensure that no one will ever drown in my pool. This is my third pool the cover I have is the safest made (sic). See photos." The photos are attached to this report. Staff Recommendation Variances are intended to provide relief from undue hardship. Staff does not see a demonstrable hardship in this case and recommends denial ofthe variance. o Planning Commission Recommendation The Planning Commission unanimously recommended denial of the proposed variance on the grounds that none of the requirements for the granting of a variance, as outlined in State Statute, are met in this case. ..,.2- o Attachments Resolution of Denial Resolution of Approval Location Map Site Plan Submitted with Building Permit Application Site Photographs Planning Commission Meeting Minutes ACTION REOUESTED The City Council is asked to deny or approve the proposed variance. Resolutions for denial and approval are attached to this report. If the Council approves the variance, they are asked to provide findings for the hardship in this case. Cc: Daniel F. Mus, 16659 El Dorado Street NW, Andover, MN 55304 o o - -S- e CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DENYING THE VARIANCE REQUEST FOR DANIEL MUS TO VARY FROM CITY CODE SECTION 9-4-5-A ON PROPERTY LOCATED AT 16659 EL DORADO STREET NW (07-32-24-44-0021) AND LEGALLY DESCRIBED AS: That part of the southeast 1/4 ofthe southeast 1/4 of Section 7, Township 32, Range 24 described as follows: commencing at the southeast comer of said 1/4 1/4, then west along the south line thereof 825 feet, then north 792 feet to the point of beginning; then east 495 feet, then south 92 feet, then east 319.35 feet more or less to the east line of said 1/4 1/4, then northerly along said east line 604.84 feet more or less to the northeast comer of said 1/4 1/4, then westerly along the north line of said 1/4 1/4805,04 feet more or less to an intersection with a line bearing north from the point of beginning, then south 514.10 feet more or less to the point of beginning, subject to easements of record. WHEREAS, Daniel Mus has requested a variance for the subject property from City Code section 9-4-5-A pertaining to fencing requirements for outdoor swimming pools, and; e WHEREAS, the Planning and Zoning Commission finds by a majority vote that the findings provided by the applicant do not constitute a hardship, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council denial of the variance as requested, and; WHEREAS, the City Council finds that the variance would be detrimental to the health, safety or welfare of surrounding properties, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and denies the variance on said property based on the fact that findings could not be made to justify the granting of the variance and no hardship exists. Adopted by the City Council ofthe City of Andover on this _ day of ~ 2006. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor o Victoria V olk, City Clerk -~-- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA o RES. NO. A RESOLUTION APPROVING THE VARIANCE REQUEST FOR DANIEL MUS TO VARY FROM CITY CODE SECTION 9-4-5-A ON PROPERTY LOCATED AT 16659 EL DORADO STREET NW (07-32-24-44-0021) AND LEGALLY DESCRIBED AS: That part of the southeast 1/4 of the southeast 1/4 of Section 7, Township 32, Range 24 described as follows: commencing at the southeast comer of said 1/4 1/4, then west along the south line thereof 825 feet, then north 792 feet to the point of beginning; then east 495 feet, then south 92 feet, then east 319.35 feet more orless to the east line of said 1/4 1/4, then northerly along said east line 604.84 feet more or less to the northeast comer of said 1/4 1/4, then westerly along the north line of said 1/4 1/4805.04 feet more or less to an intersection with a line bearing north from the point of beginning, then south 514,10 feet more or less to the point of beginning, subject to easements of record. WHEREAS, Daniel Mus has requested a variance for the subject property from City Code section 9-4-5-A pertaining to fencing requirements for outdoor swimming pools, and; WHEREAS, the City Council finds that the variance would not be detrimental to the health, safety or welfare of surrounding properties, and; o WHEREAS, the City Council finds that the following condition(s) constitute(s) an undue hardship for the subject property: 1. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the variance on said property based on the findings stated above. Adopted by the City Council ofthe City of Andover on this _ day of _ 2006. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk o -,?- 1;) .2! '" o '" '" "'w 5~ "'<c ~~ Oz o::l Zo <Co ~;2 eo ~~ i::i z w '" C> ~ ~ w ~ ~ LL ....J ~ ~ 'tt ~.EIT.JD '" ~ '" 0 0 ~ ~ ~ " 0 z .!: a::l ~ ~ ~ ~ i ~ ~ ~ CI g-g.~ :;;:;; 0 f2 ! L98C)r::--~~'~' I. I": I E -,., , ..... .. 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Mr. Cross stated that this ite Council meeting. uld be before the Council at the November 8, 2006 City airperson Daninger apologized for being late to the meeting and indicated he had a conflict of interest with the previous case. -+ VARIANCE (06-05) TO VARY FROM POOL FENCE REQUIREMENTS AT 16659 ELDORADO STREET NW. o Mr. Vrchota explained the applicant is requesting a variance to City Code section 9-4-5- A. The provision in the City Code that requires fencing around pools is intended to protect children and others from gaining access to a swimming pool, either intentionally or unintentionally. It also serves to protect the owner ofthe pool from possible legal repercussions in the case of an accident. Mr. Vrchota discussed the staff report with the Commission. Commissioner Kirchoff asked if the waivers are granted at the time the building permit for the pool was requested. Mr. Vrchota indicated that was correct. Mr. Dan Mus, 16659 El Dorado Street NW, stated at the time he got his permit to put the pool in he did not realize that they made the type of covers he purchased for $12,000. He stated the cover he has is very safe and it actually has a lock on it to prevent people from entering the pool. He stated they have had three pools and did not believe fences worked because over the years they have come home to find kids swimming in their pool. Chairperson Daninger stated what guides him is when they approve a variance, and asked other than cost, what is a reason they should approve the variance? He wondered what other reasons Mr. Mus had for not installing a fence. Mr. Mus stated fences are not safe like this pool cover. He stated this is the first time he has felt safe with having the pool cover on. He stated he lives on ten acres without anyone around him and believed the cover is safer than a fence, o Commissioner Walton asked when he applied for the permit for the pool was he aware of the requirement of a fence. Mr. Mus stated he was aware of it in other communities but did not know the requirement in Andover. -I~- e Regular Andover Planning and Zoning Commission Meeting Minutes - October 24, 2006 Page 5 Commissioner Holthus asked where the cover is stored when not in use. Mr. Mus indicated it rolls up into the side of the pool. Chairperson Daninger asked when Mr. Mus became aware that he needed to install a fence, Mr. Mus indicated it was when he received the notice. He stated he had Councilmember Knight come out to his house to look at the cover and Councilmember Knight indicated his son had a cover like his and that it was a great cover an:d he would not vote against this. Mr. Mus stated he was asking for an alternative to a fence, which actually works. Commissioner Greenwald stated he cannot allow this variance because it does not meet any of the State Statutes for meeting the variance, Mr. Mus stated there are many cities in Minnesota that approves these types of covers in lieu of a fence, Chairperson Daninger indicated he could not live with himself if he granted this variance and some child fell in the pool and was injured if the pool cover was off. o Motion by Greenwald, seconded by Holthus, to recommend denial of the proposed variance because it does not meet any of the requirements they would need to approve the variance, Motion carried on a 6-ayes, O-nays, I-absent (King) vote. Mr. Vrchota stated that this item would be before the Council at the November 8, 2006 City Council meeting. VARIANCE (06-06) TO .vARY FROM THE DRIVEWAY SETBACK REQUIREMENTS OF CITY CODE 12-13-9 TO ALLOW ACCESS TO PROPERTY OCATED AT 13421 ROUND LAKE BOULEVARD NW. Mr, Cro tated the applicantis the Anoka County Community Action Program (ACCAP), seek a variance to allow a driveway access across another property to provide access to t ubject property, The driveway would provide access to a new . house. Commissioner Casey asked where the water ewer stubs tie in for the new property. Mr. Cross stated he was made aware sewer stubs w did not where it is at. -ILi- Mr. Cross discussed the staffrepo o e e o Q0 1685 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US .-/ TO: Mayor and Councilmembers Jim Dickinson, City Administrator Will Neumeister, Community Devel FROM: Courtney Bednarz, City Planne(/ CC: irectorwL SUBJECT: Consider Variance/Driveway Setback/1342l Round Lake Boulevard NW -- Planning DATE: November 8, 2006 INTRODUCTION The applicant is the Anoka County Community Action Program (ACCAP). They seek a variance to allow a driveway access across another property to provide access to the subject property. The driveway would provide access to a new house. DISCUSSION Background The subject property was divided into two lots when a twinhouse was constructed many years ago. The twinhouse has been removed since that time and a single sewer and water stub were provided for the property when Round Lake Boulevard was reconstructed. The applicant proposes to combine the properties into a single lot to allow a site of sufficient size for construction of one single family house, A photograph and site drawing are attached. Access Although the property has frontage on Round Lake Boulevard, the Anoka County Highway Department will not permit a driveway access to this county road. Therefore, the applicant proposes that access be provided through the property to the south to 134th Avenue NW. The applicant owns the property to the south and has the ability to create an easement for the proposed driveway. The attached site drawing illustrates how this could be accomplished. Driveway Considerations The driveway will be slightly less than 150 feet in length and required to be constructed with a hard surface (concrete or bituminous). The standard five foot driveway setback should be maintained between the proposed driveway and the undeveloped property to the east. The easement would likely need to be wider than 12 feet to accommodate this requirement. Property to the East The property to the east is also vacant. Sewer and water stubs were provided for this property along l34th Avenue NW with the assumption that it will be subdivided in the future into three single family lots with frontage onto 134th Avenue NW. Findings for the Proposed Variance Based on the information on record and provided by the applicant, the following findings are offered for review by the Planning Commission: 1. The lot is vacant and the applicable zoning district allows single family homes. o e o 2, The lot will comply with the width, depth and area requirements of the applicable zoning district and has frontage on a publicly dedicated street. 3. Access to this street is controlled by Anoka County and a driveway to this county road will not be permitted. 4. Without access to the property reasonable use of the property is prohibited. Anoka County Community Action Program (ACCAP) ACCAP is dedicated to helping individuals in Anoka County out of poverty and into the community as productive citizens. Educational opportunities are offered through programs such as Head Start and Home Ownership Workshops, Information and referral services are offered to Anoka County residents through programs such as Child Care Resource & Referral and the Senior Information Line. ACCAP also provides direct services and subsidies to residents such as affordable housing, the Energy Assistance Program, the Child Care Assistance Program, and the Weatherization Program. These programs and services help individuals and families in our community achieve their goal of self-sufficiency. Planning Commission Recommendation The Commission unanimously recommended approval of the proposed variance, The minutes from the meeting are attached. ACTION REQUESTED The Council is asked to approve or deny the variance. Attachments Resolution Location Map Letter From Applicant Site Drawing Future Home Example Planning Commission Minutes Resytl.. lly sUbm. itted, (M;P/ co~n~~ Cc: Donna Mattson, ACCAP 1201- 89th Avenue N.E. Suite 345, Blaine, MN 55434 -2-- o o o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING A VARIANCE TO CITY CODE 12-13-9 TO ALLOW A DRIVEWAY EASEMENT TO PROVIDE ACCESS ACROSS PRIVATE PROPERTY TO PROPERTY LOCATED AT 13421 ROUND LAKE BOULEVARD DESCRIBED AS: Lot 1, Block 1, Weises Addition, Anoka County, Minnesota. WHEREAS, the Council has reviewed the request to vary from City Code 12-13-9; and WHEREAS, the applicant has provided the following findings for the Council to consider: 1. The lot is vacant and the applicable zoning district allows single family homes. 2. The lot will comply with the width, depth and area requirements of the applicable zoning district and has frontage on a publicly dedicated street. 3. Access to. this street is controlled by Anoka County and a driveway to this county road will not be permitted. 4. Without access to the property reasonable use of the property is prohibited. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover approves the variance request allowing a driveway easement to provide access across private property to the subject property, subject to the following: 1, The driveway shall maintain the required 5 foot setback from the undeveloped property to the east. 2. A copy of the recorded easement documentshall be placed on file with the city prior to a building permit being issued for the subject property, Adopted by the City Council of the City of Andover on this _th day of ,2006. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -3- 5'\NDbVE~ Incorporated 1974 o Variance to City Code 12-13-9 13421 Round Lake Boulevard ; C;; N ;: 0 II I ~ I.C) I.C) I.C) I.C) I.C) I u.. "d" (V) (V) (V) (V) (V) Iu: (V) 135- 'H LNO ~ <0 "d" "I "I "I I~ "I Ol"d" (V) "I T""" 0 "d" :r: I.C) I.C) I.C) I.C) I.C) "d" eJli (V) (V) (V) (V) (V) (V) () ~ ~ ~ "d" "d" (V) (V) 0) c:c o LC' "d" ~ (V) T'" "I "I (V) "I "d" "d" (V) (V) C\ "I -q T""" Lr. "d" C': (V) T'" (V) "d" ."d" (V) (V) (V) "d" (V) (V) (V) NT""" "d"1"d" (V) (V) ( , L ( , '0 ~ 13511 Q) '8 0)" Q). ~ co ...J '0 / c ::l fi. 3532 T""" T""" T""" "I T""" 0 I.C) I.C) I.C) (V) (V) (V) 13::JTH7\VE . "I "d" "d" (V) "I (V) "d" (V) "I "I "I T""" "d" "d" (V) (V) C\ C '0:::1 C': "I T""" I.C) (V) "I o I.C) (V) "I "I I.C) (V) 13421 ) 13421 ~~ LO LO ('f) ('f) Lb ~f'.. f'.. to rn ~ T"""\ "d" f'.. "d" "d""d" I.C) (V) "d" (V) (V) (V) (V) -; ~~A. T rJ) -~ CO "I <0 "I 0 <0 "d"\~\..\> I.C) ~ 3554 I.C) "d" (V) "I 0 0) ..\> .:....l "d" ~ ' I.C) I.C) I.C) I.C) I.C) "d" CP 0 (V) C'j , (V) (V) (V) (V) (V) (V) tv - (l 13355 0) f'.. I.C) (V) ~ 0) ~ <t ~ f6 ,... 1.C)"d"(V)NT"""O>..\>.:....l~~:t 13355 I.C) I.C) I.C) I.C) I.C) "d" CP (J\ ..., . v (V) (V) (V) (V) (V) (V) 1 ~-1~:' R ,~C'j ~ I- \;o'( ~ C\I 13336 13334 ~ 1333713342 ~ ~ ~ 133~ 13330~~ ~ ~~3332 (f)1~333713330 13326" ~ ~ -I 13322~~ en p ____ 13318f=. ~ ~ ~ N'/ '-~i~ 1332( 13314 (V) ('I")"~ ('f) 13312 ~ 13304 ~ ~331211331 ~ / D SUBJECT PROPERTY -t./.-/ ~ N Location Map ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC. 1201 89th Avenue NE' Suite 345' Blaine, MN 55434' Phone 763-783-4747' FAX 763-783-4700'TTY 763-783-4724 E-mail: accap@accap,org . A United Way Agency DATE: October 5, 2006 to: Whom it may concern FROM: Donna Mattson, Housing Services Director ~ SUBJECT: Variance with the City of Andover Anoka County Community Action (ACCAP) is applying for a Variance with the City of Andover to allow a driveway easement across 3555 134th Avenue to property at 13427 Round Lake Blvd, Both properties are owned by ACCAP. Our intent is to combine the two lots at 13427 and 13421. They became land locked after Round Lake Blvd was reconstructed. We will then build one single-family house. ACCAP has a partnership with Anoka County Corrections (using inmate labor) to build two affordable houses in Anoka County per year, Construction would take place in 2008 on this combined lot. e e -s- An Equal Opportunity Employer c c o ..-- - --=-- ~- - r ' ,v / 5u ,.. f w+ /3. ~ .5 W , ~ I ()q I fY) ,<;:) :::z if 1..l... ~ V) ~ 0 f 0 I" 1 04- ':)0 ~ -... I ~ ~ "'-C -l ~ "\ <:l wJ ..... I ~ ~ q a II /: (P3 -::z: l..!.J ~ , ~ \..Q ~ 'i o~ ex: ' I I~ ~ 1 -,33' - I ~ . '>--",l.'I,_1 ) --30'- 23 ~ .:::l <::l ~ --.""~ 1\ h :tY3554 '\oj f~ '/1/ ~ <: " r), ~ / \ ~ .., ) f < - , ~ -I'I~ , 'I I I /'1- ~ w ~ IA! ~ ~ ----::~ ~ >t ') <J. ~' - ,~ /K) , ~7 ...( j,- ~~ 'S:' S; c;' o /3.!1iJA AI1I2 -6- /1 6l-0Jf!=- I - ---,- o "\",...., ." . \. '~~"I. "'-~ .; "''''':to {' \\, < ". ~ \~ q \ \ f;~~ ~" ~'{ I t,.,~ ....~.. ';tl. '. ",.. ~.,,~, 1 'So) f:~ . o o // 1/ p({OPcDGP 1JfiY"fL8 It) iJ/3 ~(/lvT -7~ o o o ---.... e Regular Andover Planning and Zoning Commission Meeting Minutes - October 24, 2006 Page 6 ~ VARIANCE (06-06) TO VARY FROM THE DRIVEWAY SETBACK REQUIREMENTS OF CITY CODE 12-13-9 TO ALLOW ACCESS TO PROPERTY LOCATED AT 13421 ROUND LAKE BOULEVARD NW. Mr. Cross stated the applicant is the Anoka County Community Action Program (ACCAP). They seek a variance to allow a driveway access across another property to provide access to the subject property. The driveway would provide access to a new house. Mr. Cross discussed the staff report with the Commission. Commissioner Casey asked where the water and sewer stubs tie in for the new property. Mr. Cross stated he was made aware sewer stubs were available to this property but he did not where it is at. Commissioner Greenwald thought they would have to allow some type of access to the property because the County will not allow them access to the County road. He thought this may be the hardship. e Commissioner Walton stated he was looking at the resolution and it indicates a variance for the driveway to allow access and he did not see anything for the curb cut, which is what they were actually reviewing to approve. Mr. Cross stated the 12 foot easement does cover the curb cut and driveway to allow more flexibility when constructing the driveway. Commissioner Kirchoff asked if they could shift the curb cut to the west so they would not need a variance. Ms. Donna Mattson, ACCAP, indicated she was at the meeting for questions. Chairperson Daninger asked if they have looked at any other housing designs. Ms. Mattson indicated they have. Chairperson Daninger wondered where the headlights will shine when entering the driveway. Ms. Mattson was not sure but indicated they will take that into consideration and do what is necessary to fix any potential problems. Chairperson Daninger wondered if the house will look backwards to the surrounding neighborhood. Ms. Mattson indicated they did look at other house designs that would face Round Lake Boulevard and with the fence there, if the house were facing Round Lake Boulevard, it would look backwards. She noted the house will not be seen from Round Lake Boulevard. o Chairperson Daninger asked if ACCAP owned the duplex in front of the lot in discussion. Ms. Mattson indicated the duplex is owned by them and is used as a rentaL -<ff'- o Regular Andover Planning and Zoning Commission Meeting Minutes - October 24, 2006 Page 7 Ms. Mattson indicated when she applied for the permit, she did not realize the variance was only for the curb cut, she thought it was for the entire driveway and she would like to continue with the process of getting a variance. Motion by Greenwald, seconded by Casey, to recommend approval of the variance based on the resolution. Motion carried on a 6-ayes, a-nays, I-absent (King) vote. Mr. Cross stated that this item would be before the Council at the November 8, 2006 City Council meeting. OTHER BUSINESS. Mr. Cross updated the Planning Commission on related items. ADJOURNMENT. Motion by Walton, seconded by Casey, to adjourn the meeting at 8:15 p.m. Motion carried on a 6-ayes, a-nays, I-absent (King) vote. o Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. o -1- o - o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: November 8, 2006 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the November 21, 2006 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 2. Community Center Refinancing Update 3. TIF Assistance Request Review 4. Due Diligence Progress Review 5. 2007 EDA Budget Review 6. Letter ofIntent Review and Purchase Agreement Updates 7. Other Business @ Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the November 21,2006 City Council meeting. o o o C!) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule November Council Workshop DATE: November 8, 2006 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of November for a number of miscellaneous business items. DISCUSSION Potential agenda items for a November workshop have been identified as follows: 1. Natural Resource Topic - Diseased Tree Enforcement Policy 2. Open Space Referendum Update 3. Railroad Quiet Zones/Way Side Horns Update 4. Review Buildability Requirements 5. 2007 Budget & 2007-2011 CIP Update 6. City Administrator's Annual Review 7. Other Business Other items may be added upon request. ACTION REOUIRED Schedule a Council Workshop, a suggested date is Tuesday November 28th or another date acceptable to the CounciL o o o ~ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: November 8, 2006 The City Administrator will give a brief verbal update on various items of interest to the City CounciI and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4. Open Space Referendum Update 5. Meeting Reminders 6. Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council wouId like an update on a particular item, please notify me so an adequate update can be made. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for November 8, 2006 City Council Meeting DATE: November 8, 2006 The City Council is requested to receive the following supplemental information. Discussion Items Item #11. Canvass Results/General Election (Supplemental) - Clerk Item #16. Consider Variance/Driveway Setback/1342I Round Lake Boulevard NW (Supplemental) - Planning Add-On Item. Accept Completion Report/Order Public Hearing to Assess Costs/Project 05-64 House Abatement (Supplemental) - Planning , Respectfully submitted, Jim Dickinson City Administrator 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Canvass Results/General Election - Supplemental DATE: November 8, 2006 INTRODUCTION The City Council is required to canvass the results of the Municipal Election held November 7, 2006. DISCUSSION Attached is the resolution canvassing the returns of the municipal election and the resolution canvassing the results of the City question regarding open space.. ACTION REOUIRED Council is requested to adopt the attached resolutions. Respectfully submitted, ~. drib Vicki V olk City Clerk Attach: Resolutions (2) @ EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: November 1, 2006 Pursuant to due call and notice thereof, a special or regular meeting of the City Council of the City of Andover, Minnesota, was called and held at the City Hall on November ~ 2006, at 7:00 o'clock r.M. The following members were present: and the following were absent: The City Clerk presented affidavits of posting and publication of a Notice of Election held in accordance with the resolution adopted on September 5, 2006, authorizing the election to vote on the question of the City of Andover issuing bonds in an amount not to exceed $2,000,000, to fmance the acquisition of land from willing sellers for the preservation of natural areas, water and air quality and wildlife habitat, for which spending would be subject to an annual audit, and also presented the official returns of the judges of election. Said affidavits and returns were duly examined, approved and ordered placed on file in the office of the City Clerk. Member adoption: introduced the following resolution and moved its RESOLUTION CANVASSING RETURNS OF ELECTION BE IT RESOLVED by the City Council of the City of Andover, Anoka County, Minnesota (the "City"), that it is hereby found, determined and declared that the election held in and for the City on November 7, 2006, was in all respects duly and legally called and held and the returns thereof have been duly canvassed, and the votes cast at the election for and against the following question were as follows: "Shall the City of Andover, Minnesota, be authorized to issue its general obligation bonds in an amount not to exceed $2,000,000 to fmance the acquisition of land from willing sellers for the preservation of natural areas, water and air quality and wildlife habitat? Spending would be subject to an annual audit." Votes YES Votes NO Blank Voted Ballots Total Votes 6794 5818 390 12.612 and said proposition, having received the approval of a majority of the votes cast thereon, is hereby declared to have carried. 1938824vl The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 1938824vl 2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION R A RESOLUTION CANVASSING THE RETURNS OF THE MUNICIPAL ELECTION HELD ON THE 7TH DAY OF NOVEMBER, 2006 IN THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA. The Municipal Election was held in and for the City of Andover on the 7th day of November, 2006 and was in all respects duly and legally canvassed; and the votes received for each candidate are shown on the attached. The following are hereby declared and certified as those elected: Mayor - Mike Gamache (2-year term) Councilmembers - Don Jacobson; Julie Trude (4-year terms) BE IT FURTHER RESOLVED that no irregularities were noted. The summary of the voter results is hereby attached and made part of this resolution. Adopted by the City Council of the City of Andover this 8th day of November, 2006. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk f/) - - ::::s f/) Q) a:: c 0 .- - u Ul CD Q) - - U 0 W r::: 0 ... "(3 N Q) l!! > a. 0 "C C <C - 0 ~ .- () V I'- ex:> I'- C") 0 0) N 0) C") C") LO 0) ..... N 0) ..... V ex:> N V 0) 0 0 ..... N ..... C") N CD N C") C") ..... 0) C") 0) CD 0) ..... ex:> LO N I'- I'- ..... ..... C") 0) 0) LO 0) ex:> V ex:> I'- ..... 0 V V N 0 N ..... 0) ..... LO 0 0 C") ..... (J) >- .<:: (J) t.> -'" tll :; E ~ tll -c C) ~ (J) ttl .<:: -'" t.> ~ 0:: IV - o I- o ..... en ex) I'- CD It) v M N ..... .! 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C") N LO LO . -c tll I/) ttl (J) C ::::J C - '2 E 0 I/) III -'" ~ Cl I/) III t.> ::::J ::::J 0 .c -c .!!! 0 ttl I 0 ::::J [II u.. I t.> ~ III ttl I- ~ ttl C .;:: --.. 'w ttl ..Q! c 11 ttl. >- .;:: ~ 0 0 W [II 0 ::::J --.. '<1'00 0) .- 1"-00 CO 10 0) .- .-'<1' I"-LD 101"- .- I"- COLD 00 0) NO) 00 LD N'<t OLD 000 .- COI"- C') .- I"-LD 0) 0 01"- LD'<I' I"-CD .- N '<I'C') ... CD ,g E CD E u r::: :::l o o ... IV CD >- I "It (!) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director~ FROM: SUBJECT: Consider Variance/Driveway Setback/1342I Round Lake Blvd.(Supplemental) DATE: November 8, 2006 A few questions have been raised regarding some issues with the variance request. First Question: Why doesn't the report have a condition to combine the lots? Answer - As stated in the report, the applicant will combine the lots and there is no need to condition it to happen. The City Building Department will not allow the building permit unless they provide proof that they have been combined. If Council wants to add that as a condition that would be acceptable, but is not needed. Second Question: Should there be a requirement of screening along Round Lake Boulevard? Answer: There's an existing fence along Round Lake Boulevard that provides some level of screening. A requirement of the applicant providing screening should be directly related to the variance request and it's impact on the home(s) adjacent to the proposed driveway location crossing the adjacent property. Third Question: The proposed house does not face Round Lake Boulevard doesn't that require a variance to the City Code? Answer: No. In checking City Code, there is nothing in our current City Code that requires the house to face the street. We have noted in the report that the lot fronts on a public street, however, the County is prohibiting that street frontage from being allowed to be the access to the home, thus the need to face the house/garage access to the rear of the lot. Last Question: Can variances be conditioned? Answer: State Statute (462.357 subd. 6) allows variances to be conditioned. The conditions must be pertinent to the variance approval. The actual wording is: "The board or governing body as the case may be may impose conditions in the granting of variances to insure compliance and to protect adjacent properties. " CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: Will Neumeister, Community Development Director!d.- SUBJECT: Accept Completion Report/Order Public Hearing to Assess Costs/Project 05-64 House Abatements DATE: November 8, 2006 INTRODUCTION The City Council is requested to accept the report from the 10lh Judicial District Court and order the public hearing for assessment of the costs of removal of the hazardous structures at 17700 Tulip Street NW and 1049 Andover Boulevard, Project 05-64 House Abatements. DISCUSSION The Court ordered the removal of the hazardous structures and work was completed this past summer. Based on the report from the Court, the assessments to be levied against the properties are as follows: 17700 Tulip Street NW: $40,948.34 1049 Andover Boulevard: $33,295.17 ACTION REOUIRED The City Council is requested to approve the resolution accepting the Court report and ordering public hearing on the assessments for the abatement of hazardous structures, Project 05-64. Respectfully submitted, wcL- , Will Neumeister Attachments: Resolution Court Report CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 0 -06 MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING COMPLETION REPORT AND CALLING PUBLIC HEARING ON ASSESSING COSTS OF ABATEMENT OF HAZARDOUS STRUCTURES AT 17700 TULIP STREET NW AND ALSO 1049 ANDOVER BOULEVARD, PROJECT NO. 05-64. WHEREAS, pursuant to a Court Order, the abatement of deteriorated/hazardous structures has been completed at 17700 Tulip Street NW (PIN 053224240001 & PIN 053224230001) and 1049 Andover Boulevard (PIN 263224130002); and WHEREAS, documentation regarding completion of the removal of these structures is on file in the office of the City Attorney; and WHEREAS, the proposed assessments have been found to be in compliance with the Court Order to remove all hazardous structures on the described properties. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Report for Assessment of the Abatement Costs for the structures at 17700Tulip Street NW and 1049 Andover Boulevard. 2. The Council will consider the assessments in accordance with the report and the assessment of the subject properties for all of the costs of abatement pursuant to Minnesota Statutes Chapter 46~.22 and Chapter 429. The abatement project cost for the property at 17700 Tulip Street NW is $40,948.34. The abatement project cost for the property at 1049 Andover Boulevard is $33,295.17. 3. A Public Hearing shall be held on the proposed assessments on the 5th day of December, 2006 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. and adopted by the 8th day of November ,2006, with voting in favor of the resolution, and voting against, whereupon said resolution MOTION seconded by Councilmember City Council at a reQular meeting this Councilmembers Councilmembers was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk -Z-- 11/06/2006 16:09 LAW OFFICE 2140 4TH AVE ~ 7558923 NO. 928 [;102 . (" STATE OF MINNESOTA r FIlEO ,Ji!f1eflv"'r~ .C:c:.::;,,: A~;,:~~~tr:!~.IQn .....~1 DISTRlCT COURT COUNTY OF ANOKA TENTH JUDICIAL DISTRICT OCT 2 3 . ---------------~----------------~----------------------~- . \~ CASE TYPE 14: OTHER Mc\o.o COO~.J, MN In the Matter of the Hazardous Stru~... .' located at 1049 Andover Boulevard NW, KAREN tUG Andover, Minnesota, ORDER APPROVING REPORT OF EXPENSES Petitioner, FOR HAZARDOUS BUILOlNG REMOVAL PURSUANT TO V$. SECTION 463.22 (2004) AND ORDER FOR'JUDGMENT Daniel J. White, County of Anoka and State of Minnesota, . Court File No.: C6-06-2347 Respondent. ------------------------------------_._------------_._~--- The above-captioned matter came on for review before the undersigned Judge of District Court at the Anoka County Courthouse, Anoka, Minnesota pursuant to Minn. Stat. ~ 463.22 (2004\. The Court has reviewed the report of expenses submitted by the City and finds the expenses cqrrect in all respects, orders no corrections or reduction for salvage. .,1.. ,Based upon the foregoing, the Coul1 allows .m~fq!!,owing ~xpe.nses: 1. Sauter & Sons Building Removal Expenses: A. Building Removal Contract Bid B. Asbestos Removal C. Additional Well Abandon D. Disposal of Three Additional Tanks Total: $22,000.00 . 2,200.00 . 500.00 3'65.00 $25,065.00 2. Northwest Building Inspection Services: -1- 11/06/2006 16:09 LAW OFFICE 2140 4TH AVE ~ 7558923 NO. 928 [;103 "'.~!..' A. Invoice - January 2, 2006 $ 789.58 B. Invoice" May 8, 2006 ',327.05 C. Invoice.. August 1. 2006 1,863,75 Total: $ 3,980.38 3. Building Demolition Permit $ 100.00 4. City Administrative Charge $ 2,944.14 5. Legal Expenses A. Attorney's fees $ 727.00 B. Filing Fees 296.00 . -.. - .-.. ~ . ..'. . .. 57.65 C. Service of Process Fees D. Owner/Encumbrances Title Work 125.00 Total: $ 1.205.65 Total Costs: $33,295.17 2. The Court hereby certifies a deficiency in the amount of $33,295.17. Such expenses are allowed to the Andover City Clerk for collection. The owner shall pay the same, without penaltY added thereon, and in default of payment bV October " 2007. .the City Clerk shall certify the amount of the expense to the ~ , County Auditor for entry on the tax list of the county as a special charge against the real estate described as follows: . ". That part of the Southwest Quarter of the Northeast Quarter, Section 26, Township 32, Range 24, Anoka County, Minnesota, described as follows: Commencing at the Southwest corner of said Southwest Quarter of the Northeast Quarter. thence East along the South line of said Southwest Quarter of the Northeast Quarter, thence east along the South line of said Southwest Quarter of the Northeast Quarter to a point which said point is 479 feet West of the center line of the Burlington Northern Inc. railroad right of way as' the same is now constructed across said Northeast Quarter which is. the actual point of -2. I - i NO. 928 (;104 11/06/2006 16:09 LRW OFFICE 2140 4TH RUE ~ 7558923 the tract to be described; thence continuing East along the South line of the Southwest Quarter of the Northeast Quarter to a point on the South line which is 100 feet West of the center line of the Burlington Northern Inc. railroad right of way as the same is now constructed across said Northeast Quarter; thence North parallel with said railroad right of way a distance of 550 feet; thence West parallel with said South line to a point of intersection with a line parallel with and distant 479 feet West from the center line of the Burlington Northern Inc. railroad right of way as the same is now constructed acrosS said Northeast Quarter; thence South and parallel with said center line of the Burlington Northern Inc. railroad right of way 550 feet to the point of beginning. 'PIKl1f: 26.32.24-T3~0002 3. The deficiency amount shall be collected in the same manner as other taxes and the amount so collected shall be paid into the municipal treasury. LET JUDGMENT BE ENTERED FORTHWITH, BY THE COURT: 'u . . Dated: ,,0 110ft stitutes the Judgment of the Court. ..-."".,oJI"'" Jane Morrow lerk of District Court JUDGMENT -- -bOated: The above Conclusions of Law and/or Order for Judgmsl1t constitute the Judgment of the Court. Court Administrator Anoka County, MN Date: '-;/7,rv.-, .;I., By: ./2A.-.A-!-,~ W~-' eJe'e?6 Deputy -3- r'. , ,f' " ALEC NOV 0 2 lOBS Jat'\3 j: ~,l3iIie'w t>.lu.'!;,;e,'lIi~:'",Ii\\l'tOO, Ail~II~<O.:.ol'\:;;.{ M'~ DlA.~ l,;"itt1iITJ: 'w' ~:i~~" ."'" 11/06/2006 16:09 LAW OFFICE 2140 4TH AVE ~ 7558923 NO. 928 [;105 ~ " ( "'" r:. ~ , " FILED Ja~e F M~r_ Coun. ACr.l~r,..;;tr~t!on DISTRICT COURT STATE OF MINNESOTA COUNTY OF ANOKA OCT 2 3 .' TENTH JUDICIAL DISTRICT AIle."'- CfllJj},'y, MN -------------------------------------_..._----------~ KA.il..Et:l'lLLG In the Matter of the Hazardous Structure's ' located at 17700 Tulip Street NW, Andover, Minnesota, CASE TYPE 14: OTHER Petitioner I ORDER APPROVING REPORT OF EXPENSES FOR HAZARDOUS BUILDING REMOVAL PURSUANT TO SECnON.4G3.22 (2004) AJIID- ' ORDER FOR JUDGMENT , vs-,.-- - --.-, Raymond J. Cooke, Court File No.: C6-06-2.350 Respondent. ___________~~_________________~________________------a.--- The above-captioned matter came an for review before the undersigned Judge of District Court at the Anoka County Courthouse, Anoka, Minnesota pursuant to Minn. Stat. ~ 463,22 (2004). The Court has reviewed the report of expenses submitted by the City and finds the expenses correct in all respects, orders no corrections or reduction for salvage. 1. Based upon the foregoing, the Court allows the following expenses; ,.. '-:'-.." ._......:... . .......:..... .,....--. -...... 1 . Veit Companies Building Removal Contract Bid A. Building Removal Contract Bid 8. Asbestos Removal C. Tank Removal/Oil Disposal Total: $27,811.00 , ,500.00 1,317.00 $30,628.00 -1- 11/05/2005 15:09 LAW OFFICE 2140 4TH AVE 7 7558923 NO. 928 "'05 ( .... 2, Andover Public Works Department A. Boarding up windows $ 1 ,062.70 B. Boarding up windows - 2n~ occasion 116.00 Total: $ 1,178.70 3. Northwest Building Inspection Services A. Invoice dated January 2, 2006 $ 975. 11 B. Invoice dated May 9, 2006 1,327.05 C. Invoice dated August 1, 2006 1 ,843.95 Total: $ 4,145.11 4. Andover Building Department Expenses A. Contractor's License $ 50.00 B. Demolition Permit 100.00 Total: $ 150.00 5. City Administrative Charge $ 3,639.a8 6. Legal Expenses A. Attorney's fees $ 727.00 B. Filing Fees 296.00 C. Service of Process Fees 57.65 D, Owner/Encumbrances Title Work 125.00 Total: $ 1,2.05.65 Total Costs: $40,948.34 2. The Court hereby -certiftera deficiency in -the 'artiouIit-oK4\J,94'B;34, Such expenses are allowed to the Andover City Clerk forcotJection. The owner shall pay the same,' without penalty added thereon, and in default of payment by October 1, 2007, the City Clerk shall certify the amount of the expense to the County Auditor for entry on the tax list of the county as a special charge against the real estate described as follows: -2- 11/06/2006 16:09 LAW OFFICE 2140 4TH AVE ~ 7558923 . . . . NO. 928 (;107 ,.,. That pan of the South Half of the Northwest Quarter (5 1 of NW 1) of Section Five (5), Township Thirty-two (32}, Range Twenty-four (24). described as follows: That part of the East One Thousand Five Hundred Eighty-four {1,5841 feet of the said South Half of the Northwest Quarter (5 1 of NW 1}lying South of a line drawn parallel to the North line of said South Half of the Northwest Quarter (S 1 of the NW 1) of Section Five (5), and distant Seven Hundred Seventy (770) feet South from said North line. PIN #: PIN#: 05-32-24-24-0001 05-32-24-23-0001 3. The deficiency amount shall be collected in the same manner as other taxes and the amount so collected shall be paid into the municipal treasury_ LET JUDGMENT BE ENTERED FORTHWITH, BY THE COURT: Dated: I 0 /7'3/0~ I I Dated: nstitutes the Judgment of the Court. JUDGMENT "\ The above Conclusions of Law and/or Order for JUdgment constitute the Judgment of the Court. FJLEO Jane F ~:tii)tr~.N Cnun Ad~~ril1f;~:..~~~i1 /;no/(!! (}J:r.r.f. Mi.j : f)lolll\f1:'~WHITf" i:~ .0:::.:::;1;.,.....- Date: '7Jrv.. .,;1, , d1PtJ6 Court Administrator Anoka County, MN By: 1};:"......1/ ~ Deputy R~ wav I) 2 203& -3- 0.1'\. (J.lA. 11~.b-eb 01'8 \' f\()j CITY OF ANDOVER 2006 Monthl BuUdlnl! Report T I I I TO: Mayor and City Council FROM: Don Olson OcrOBER BUILDING PERMITS PermltIPlan Tax Total Valuation 18 Residential $ 43,253.38 $ 1,693.35 $ 44,946.73 $ 3,386,700.00 Single Family 11 27,794.03 1,077.85 28,871.88 2,155,700.00 Septic 2, 6,01,4.42 248.00 6,262.42 496,000.00 Townhome . . 5 , 9,444.93 367.50 9,812.43 735,000.00 4 Additions 3,708.87 103.10 3,811.97 206,200.00 5 Garages 2,965.78 57.84 3,023.62 115,676.00 3 Basement Finishes 300.00 1.50 301.50 - - Commercial Building - . . . - - Pole BldgsIBams - . . - 1 Sheds T 178.94 2.39 181.33 4,784.00 - Swimming Pools . . . . - Chimney/StovelFireplace - . . - 3 Sln1ctura! Changes 70.50 1.50 72.00 1,500.00 3 Porches 1,877.45 39.50 1,916.95 79,000.00 5 Decks 600.90 10.70 611.60 21,400.00 1 Gazebos 123.50 1.20 124.70 2,400.00 - Repair Fire Damage - - - . ISO Re-Roof 7,700.00 75.00 7,775.00 . 40 Siding 2,050.00 20.00 2,070.00 . 2 Other 1,430.55 31.49 1,462.04 62,982.00 4 Commercial Plumbing 1,670.12 31.65 1,701.77 63,~00.00 3 Commercial Heating 1,710.53 33.60 1,744.13 67,220.00 1 Commercial Fire Sprinkler 185.44 4.49 189.93 8,990.00 - Commercial Utilities - . - - . Commercial.Grading . - . . I 243 Total Building Permits $ 67,825.96 $ 2,107.31 $ 69,933.27 $ 4,020,152;00 PERMITS PermltIPlan Tax Total Fees CoUected 243 Building Permits $ 67,825.96 $ 2,107.31 $ 69,933.27 - Ag Building . . . - Curb Cut - - - . Demolition - - . 1 Fire Permits 41.25 . 41.25 $1,549.00 . Footing - . . . Renewal . - - . - Moving . - . . 29 Heating 1,600.00 14.50 1,614.50 17 Gas Fireplaces 950.00 8.50 958.50 41 Plumbing 2,630.00 20.50 2,650.50 103 Pumping 1,545.00 . 1,545.00 4 Septic New 300.00 2.00 302.00 4 Septic Repair 200,00 2.00 202.00 16 Sewer Hook-Up 400.00 - 400.00 16 Water Meter 800.00 - 800.00 1 Sewer Change OverJRepair 40.00 0.50 40.50 1 Water, Change Over 50.00 0.50 50.50 16 Sac Retainage Fee 248.00 . 248.00 16 Sewer AiIniliL Fee 240.00 , . 240.00 20 Certificate of Occupancy 200.00 . 200.00 18 license V crification Fee . 90.00 - 90.00 - Reinspection Fee - - . 7 Contractor license 350.00 - 350.00 - Rental license I . - - - Health Authority , - \ - . . 553 TOTALS $ 77,510.21 $ 2,155.81 $ 79,666.02 $ 4,021,701.00 Total Number of Homes YTD 2006 141 Total Number of Homes YTD 200S 192 Total Valuation YTDI I 2006 $ 28,642,975.48 Total Valuation YTDI I 200S $ 42,704,562.07 Total BuUdlng Department Revenue YTD 2006 $ 645,2~8.65 Total BuUdlnl! Denartment Revenue YTD 200S $ 784,117.06