HomeMy WebLinkAboutWK October 24, 2006
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1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
City Council Workshop
Tuesday, October 24, 2006
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Natural Resource Topics - Engineering
a. Status of Oak Wilt in Andover (DNR)
b. Conservation Development Presentation (City of Lino Lakes)
3. Railroad Quiet Zones Update/06-1O - Engineering
0 4.
5.
6.
7.
Discuss Crosstown Boulevard Tumbackl06-13 - Engineering
2007 -2011 CIP Updates/Trail System Discussion - Administration/Engineering
2007 Budget Update/Enterprise Funds and Community Center - Administration
Charitable Gambling Ordinance Research Update - Administration
8. Other Business
9. Adjournment
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
cc:
City Council ~~
Jim Dickinson, City Administrator
David Berkowitz, City Engineer ~
To:
From:
Kameron Kytonen, Natural Resources Technician
Subject:
Status of Oak Wilt in Andover (DNR) - Engineering
Date:
October 24, 2006
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INTRODUCTION
The Minnesota Department of Natural Resources (DNR), Division of Forestry is taking
additional measures to help communities develop and/or enhance forestry programs,
specifically related to the control of shade tree diseases, such as oak wilt.
DISCUSSION
City staff has been working with a consultant for the DNR to review and evaluate the City's
diseased tree program and to help better control the effects of oak wilt on the City. This
consultant was invited to share information with the City Council regarding the current status
of oak wilt in Andover, challenges and concerns in the present and future and long-term
goals of the DNR for controlling the disease.
ACTION REQUESTED
This is for information only and no action is required at this time.
Respectfully submitted,
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Kameron Kytonen
Natural Resources Technician
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
To:
CC:
From:
Kameron Kytonen, Natural Resources Technician
Subject:
Conservation Development Presentation (City ofLino Lakes) - Engineering
Date:
October 24, 2006
INTRODUCTION
There has been previous discussion between the City Council and staff to discuss information on
Conservation Development, which in general terms, is a form of development that makes
conserving and/or enhancing natural resources a high priority and may offer economic incentives
to developers while achieving public benefits.
DISCUSSION
The City's native ecosystems are home to various species of wildlife, help clean air and water,
offer recreational opportunities and are aesthetically appealing. As the City of Andover continues
to develop at a rapid pace, continued pressure is being put on these natural resources.
Development and progress is inevitable in a growing suburb like Andover, but there are some
alternative approaches that can be used to balance growth and conservation. Conservation
development may be a form of development that offers this balance.
The City of Lino Lakes has been on the cutting edge of conservation developments and Mr. Marty
Asleson from the City of Lino Lakes will share some of their experiences with this type of
development.
ACTION REQUESTED
This is for information only and no action is required at this time.
Respectfully sUbm~' ter;l,
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k~eron Kytonen
Natural Resources Technician
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1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER,MN,US
CC: Jim Dickinson, City Administrator
TO: Mayor and Council Members
FROM: David D. Berkowitz, City Engineer
SUBJECT: Railroad Quiet ZonesUpdate/06-10 - Engineering
DATE: October 24,2006
INTRODUCTION
Wayside horns may be a feasible option to reduce noise pollution through Andover at two railroad
crossings (Andover Boulevard NW and Crosstown Boulevard NW) caused by train horns. To
determine if wayside horns are a feasible option, a diagnostic meeting must be completed.
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DISCUSSION
The diagnostic meeting will identify if Andover Boulevard NW and Crosstown Boulevard NW are
eligible for wayside horns. The diagnostic team includes Robert Albritton (Railroad Controls), Dave
McKenzie (SEH), BNSF, MNDOT, City staff and the Anoka County Engineer. The team will
evaluate the current conditions at each crossing and the required improvements needed to meet all
agencies improvement requirements for wayside horns. Once the improvement requirements are
identified, a detailed cost analysis can be determined.
City staff, SEH and Railroad Controls are currently in the process of setting up the diagnostic
meeting. Once the meeting has been held the estimated costs will be determined. At that time staff
will present the information to the City Council for discussion.
BUDGET IMP ACT
Funding options would be from Municipal State Aid funds and/or the City's Road & Bridge fund.
Crosstown is not currently a County or Municipal State Aid road. If the City was to accept the road
as a turnback, the City could then designate this segment as a MSA designation making
improvements ofthe road eligible for MSA funding.
ACTION REOUlRED
This item is to update the City Council on the process to determine the costs of wayside horns.
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Respectfully submitted,
David D. Berkowitz
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
Mayor and Council Members ~ ~
Jim Dickinson, City Administrator~
David D. Berkowitz, City Engineer ~
Discuss Crosstown Boulevard TurnbackJ06-13 - Engineering
TO:
CC:
SUBJECT:
DATE:
October 24. 2006
INTRODUCTION
The City Council is requested to discuss Project 06-13, Crosstown Boulevard Tumback (Hanson Boulevard
NW to 16151 Avenue NW).
DISCUSSION
The Anoka County Highway Department (ACHD) has notified staff that they are beginning the process to
tumback Crosstown Boulevard NW from Hanson Boulevard NW to 161 51 Avenue NW to the City in the next
few weeks. This section of roadway was reconstructed this summer in which the plan was reviewed by City
staff and for the most part constructed according to City staffs recommendations.
C) There are some outstanding items that staff has requested from the ACHD. They are listed below.
. Have the signs been updated and do they all meet reflective standards?
. The approaches to the class 5 City streets were going to be paved. When will that be complete?
(ACHD responded that this will be completed by November 1, 2006.)
. There are washouts along the road from heavy rain. When will they be fixed?
. The City requests a total construction cost for the project.
. Sycamore Street has increased drainage from the improvements. The City would like this addressed.
(ACHD responded that this will be completed by November 1, 2006.)
. How will any warranty or material failures be handled?
. When is this going to the Anoka County Public Works Committee?
. When will this go to the County Commission for approval?
· The City has not included maintenance of this road for 2006. We request that if this is approved it go
into effect January 1, 2007.
. Please provide information regarding the tumback process.
· City staff also requests that the County provide time for City staff to discuss this with the Andover
City Council before formal approval.
At the time this staff item was completed, the ACHD had addressed bullet points 2 & 5. If other information
becomes available before the workshop it will be presented at that time.
ACTION REOUIRED
The City Council is requested to discuss Project 06-13, Crosstown Boulevard Tumback (Hanson Boulevard
NW to 16151 Avenue NW).and direct staff on how to proceed with the process.
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David D. Berkowitz
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, City Engineer
SUBJECT: 2007~201l elP Updates/Trail System Discussion - Engineering
DATE: October 24,2006
INTRODUCTION
The City Council is requested to review the attached proposed trail map and direct staff on trail
improvements for the 2007-2011 Capital Improvement Plan.
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DISCUSSION
Provided for City Council review is a Proposed Trail map that identifies potential trail improvements
to be included in the 2007-2011 Capital Improvement Plan. The fund balance for the City's Trail
Fund after the 2006 trail improvements are finalized is $166,317. The fund is estimated to generate
revenue of approximately $29,500 per year for trail improvements over the next 5 years. The
available trail funds in 2007 are approximately $195,000 to $200,000 which would cover one project
identified below. If this is all expended in 2007 then the next project (dependent on size) would be
out at least 5 years. After 2007 the trail fund revenue is uncertain due to the potential lack of new
development.
Staff has identified trail options for 2007. The segments and estimated costs are as follows:
· Crosstown Boulevard NW (north side) from Hanson Boulevard NW to Nightingale Street
NW. The approximate project cost is $200,000.
· Hanson Boulevard NW (east side) from 14Sth Avenue NW to Crosstown Boulevard NW. $
The approximate project cost is $230,000.
· Crosstown Boulevard NW (west side) from Coon Creek to South Coon Creek Boulevard
NW. The approximate project cost is $200,000.
· Bunker Lake Boulevard NW (south side) from Hidden Creek North Park parking lot to
Crosstown Boulevard NW. The approximate project cost is $170,000
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The other segments identified on the Proposed Trails map should be considered but are longer
segments and/or have a higher cost per foot that may require additional funding sources outside
the trail fund.
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Mayor and Council Members
October 24, 2006
Page 2 of2
The trail sections along Hanson Boulevard NW south of 140th L~e NW that are shown on the
plan are proposed to be constructed in 2007 with the Hanson Boulevard improvements. These
sections oftrail are to be funded by Federal and Municipal State Aid Funds.
Also included for your information is the 2003, 2004, 2005 and 2006 Capital hnprovement Trail
Plan.
ACTION REQUIRED
City Council is requested to review the Proposed Trail map and direct staff on which trail segment to
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include in the 2007-2011 Capital hnprovement Plan.
Respectfully submitted,
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David D. Berkowitz c::;
Attachments: Proposed Trails Ma~rail Fund Projected Fund Balanc~
Trail CIP items from 2003 through 2006"/
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Projected Sources of Revenue
Trail Fee $590 per unit
platted units
Trail Fee
Total Revenues Available
Projected Commitments
04-32 Crosstown Blvd & Xeon 51 - landscaping supplies
05-25 Sophies South Trail
~12 East side of Crosstown Blvd -139th Ave to 141st lane
06-17 The Oaks Park Trail
Total Commitments
Revenues Over (Under) Expenditures
Fund Balance as of December 31, 2005
Fund Balance Brought Forward
Ending Fund Balance *
2006
$ 153,829
153,829
1,578
3,373
89,778
238
94,967
58,862
107,455
$ 166,317
CITY OF ANDOVER
Trail Fund
Projected Fund Balance
2007
50
$ 29,500
29,500
29,500
166,317
$ 195,817
2008
$ 29,500
29,500
29,500
195,817
$ 225,317
2009
50
$ 29,500
29,500
29,500
195,817
$ 225,317
2010
50
$ 29,500
29,500
29,500
225,317
$ 254,817
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Target -10% of current years commitments to create a contingency for any project overages.
.~ tt Is anticipated that all projects will not be fully expended by the end of the year, and future projects will be contingent on additional revenues.
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2011
50
$ 29,500
29,500
29,500
254,817
$ 284,317
TOTALS
50
$ 301,329
301,329
1,578
3,373
89,778
238
$ 94,967
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CAPITAL PLAN 6003 thru 2007 ~
City of Andover, MN
Project # 03- TRAIL-Ol
Project Name Construct Bikeway! Walkway Conidon
Type
Useful Life
Catego ry
Improvement
25 Years
Trail Construction
Priorit)'
Contact
Department
1- High
Todd Haas
Parks & Recreation-Projects
Total Project Cost
S711,OOO
Description I
Construct bituminous bikeway/walkway trails along corridors identified in the Andover Comprehensive Trail Plan. 2003. Construct a trait along
Round Lake Blvd from Bunker Lake Blvd to 153rd Ave NW (SI25,000) and construct a trail along the south side of Andover Bivd from Hanson
Blvd to Bluebird St (S35,000). 2004 - Construct a trail along Bunker Lake Blvd (north side) from Hanson Blvd to Crane St NW (S25,000) and
complete the trail system along the north side of Crosstown Blvd from Yellow Pine St to Avocet St (S55,OOO), 2006 - Construct a trail along
Crosstown Blvd (both sides) from South Coon Creek Drive to Andover Blvd (SIOO,OOO), 2007. Construct a trail along the north side of Crosstown
Blvd from Hanson Blvd to Nightindale St NW (SI21,OOO) and construct a trail along 161st Ave from Hanson Blvd east to the railroad tracks, Also,
construct a trail on Hanson Blvd from 161st Ave south to 155th Ave (S250,OOO),
Justification I
Improve pedestrian and multi-modal access to various destinations within and externally to the city.
The trails have reviewed by the Park and Recreation Commission. These trails that are proposed are a combination of interest by the Park
Commission and City Council.
Expenditures
Construction
2003
160,000
160,000
2004
80,000
80,000
2005
2006
100,000
100,000
2007
371,000
371,000
Total
711,000
711,000
Total
Funding Soun:es 2003 2004 2005 2006 2007 Total
Municipal State Aid Funds 125,000 125,000
Trail Funds 35,000 80,000 100,000 121,000 336,000
Unfunded 250,000 250,000
Total 160,000 80,000 100,000 371,000 711,000
Operationallmpact/Other -I
Additional long-term maintenance and snowplowing will be necessary.
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City of Andover, Minnesota
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CAPITAL IMPROVEMENT PLAN
PROJECT #:\ 03- TRAIL-OI
PROJECT NAME: TRAIL PROJECTS, 2003-2007
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City of Andover, MN
C2004 thru 2008 ~
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Project # 04- TRAIL-Ot
Project Name Construct Bikewayl Walkway Corridors
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Type
Useful Life
Category
Improvement
25 Years
Trail Construction
Priority
Contact
Department
I-High
Todd Haas
Streets I Highways
Total Project Cost
8809,000
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Description
Construct bituminous bikeway/walkway trails along corridors identified in the Andover Comprehensive Trail Plan. 2004. Construct the Coon
Creek Corridor Trail, west of Hanson Blvd ($225,000) and trail connection with Bunker Lake Regional Park at Prairie Road & Bunker Lake
Blvd (833,000 City portion), 2006 - Construct a trail along Bunker Lake Blvd (north side) from Hanson Blvd to Crane St NW (825,000) and
complete the trail system along the north side of Crosstown Blvd from Yellow Pine St to Avocet St (S55,OOO), 2007 - Construct a trail along
Crosstown Blvd (both sides) from South Coon Creek Drive to Andover Blvd (S 100,000), 2008 - Construct a trail along the north side of
Crosstown Blvd from Hanson Blvd to Nightindale St NW (SI2I,OOO) and construct a trail along 161st Ave from Hanson Blvd east to the
railroad tracks, Also, construct a trail on Hanson Blvd from 16lst Ave south to 155th Ave (S250,OOO).
Justification
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Improve pedestrian and multi-modal access to various destinations within and externally to the city.
The trails have reviewed by the Park and Recreation Commission. These trails that are proposed are a combination of interest by the Park
Commission and City Council.
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Expenditures
Construction
2004
258,000
258,000
2005
2006
80,000
80,000
2007
100,000
100,000
2008
371,000
371,000
Total
809,000
809,000
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Total
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Funding Sources 2004 2005 2006 2007 2008 Total
DNR Grant 100,000 100,000
Municipal State Aid Funds 33,000 33,000
Trail Funds 125,000 80,000 100,000 305,000
Unfunded 371,000 371,000
Total 258,000 80,000 100,000 371,000 809,000
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Operational Impact/Other I
Additional long-term maintenance and snowplowing will be necessary.
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City Limits
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CAPITAL IMPROVEMENT PLAN
PROJECT NAME: TRAIL PROJECTS, 2004-2008
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/ "Capital Plan C 2005 Ihru 2009 J
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Project # 05-TRAIL-Ol
Project Name Construct Bikeway! Walkway Corridors
Type
Useful Life
Category
Improvement
25 Years
Trail Construction
Priority
Contact
Department
I-High
City Engineer
Streets / Highways
Description
Construct bituminous bikeway/walkway trails along corridors identified in the Andover Comprehensive Trail Plan. 2005 - Construct a trail along Hanson Blvd
from 155th Lane to 161st Avenue ($150,000) and construct a trail along Crosstown Blvd (north side) between the existing trail at the east end of Hamilton Square
to the existing trail just to the east of Avocet St in Chesterton Commons ($50,000). 2006 - Construct a trail along the east side of Crosstown Blvd from 139th
Avenue to 141st Lane ($30,000) and along Bunker Lake Blvd from Hanson Blvd to Crane St ($30,000). 2009 - Construct a trail along 157th Avenue from Prairie
Road to Kumquat St ($230,000). Current unfunded projects include Station Parkway from Thrush St to Jay St ($60,000), Silver Meadows development to l66th
Ave ($20,000), north side of Crosstown Blvd from Nightingale St to Hanson Blvd ($100,000) and the west side of Crosstown Blvd from South Coon Creek to
Andover Blvd $75,000 ,
Justification
Improve pedestrian and multi-modal access to various destinations within and externally to the city.
The trails have reviewed by the Park and Recreation Commission. These trails that are proposed are a combination of interest by the Park Corrunission and City
Council. .
Expenditures
Construction
2005
200,000
200,000
2006
60,000
60,000
2007
2008
2009
485,000
485,000
Total
745,000
745,000
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Total
Funding Sources 2005 2006 2007 2008 2009 Total
Trail Funds 200,000 60,000 230,000 490,000
Unfunded 255,000 255,000
Total 200,000 60,000 485,000 745,000
Operational Impact/Other
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Additionallong-tenn maintenance and snowplowing will be necessary.
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Project Name: TRAIL PROJECTS, 2005-2009
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f'rojed# 06-TRAlL-Ol
I Projed Name Construct Bikeway! Walkway Corridors
l:!:006 thru 2010 ~
I
Type Improvement
Useful Life 25 Years
Category Trail Construction
Priority I - High
Contad City Engineer
Department Streets I Highways
I
Description
Construct bituminous bikewaylwalkway trails along corridors identified in the Andover Comprehensive Trail Plan. 2006 - Construct a trail along the east side of
Crosstown Blvd from 139th Avenue to 141st Lane (S30,000) and alongBunker Lake Blvd from Hanson Blvd to Crane St (S30,000). 2007 - Station Parkway from
Thrush St to Jay St (S60,OOO). 2008 - north side of Crosstown Blvd from Nightingale St to Hanson Blvd (SI00,000). 2009 - Construct a trail along 157th Avenue
from Prairie Road to Kumquat St ($230,000). 2010 - the west side of Crosstown Blvd from South Coon Creek to Andover Blvd (S75,000).
I
I
Justification
Improve pedestrian and multi-modal access to various destinations within and extema1ly to the city.
I
The trails have reviewed by the Park and Recreation Commission. These trails that are proposed are a combination of interest by the Park Commission and City
Council.
I
10
Expenditures
Construction
2006
60,000
60,000
2007
60,000
60,000
2008
100,000
100,000
2009
230,000
230,000
2010
75,000
75,000
Total
525,000
525,000
Total
I
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Funding Sources
Trail Funds
2006
60,000
60,000
2007
60,000
60,000
2008
100,000
100,000
2009
230,000
Total
230,000
2010
75,000
75,000
Total
525,000
525,000
I
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Operational Impact/Other I
Additiooallong-term maintenance and snowplowing will be necessary.
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
TO:
Mayor and Councilmembers
FROM:
Jim Dickinson, City Administrator
SUBJECT:
2007 Budget Update / Enterprise Funds and Community Center
DATE
October 24, 2006
INTRODUCTION
The Council has had a number of reviews of the 2007 Proposed Budget that will be supported by the 2007
Tax Levy. At the last meeting only a few questions remained and those questions will be addressed through
the discussion.
The Council did adopt a Preliminary 2007 Tax Levy and General Fund Budget at the September 5th Council
meeting. The Preliminary 2007 Budget proposed a total property tax levy of $9,316,427: $6, 115, I 79
(65.6%) operational levy, $1,833,494 (19.7%) debt service levy, and $1,367,754 (14.7%) capital levy. The
Council has the right to reduce or keep constant this levy until the final certification date of December 28,
2006.
DISCUSSION
The following items identifY sections of the budget that have been updated since the last workshop meeting
with the Council. Updates are underlined:
Personnel Related Implications:
A total salary compensation adjustment package is proposed to provide wages that are competitive with
other government entities. Human Resources indicated that 2007 wage proposals in other communities for a
cost-of-living increase are ranging from 3% to over 4%. Finance/Administration is currently utilizing a
3.5% cost-of-living increase for the proposed 2007 Budget as a place holder. Human Resources provided a
survey at the August 29th meeting and will continue to update the survey of increases proposed in
neighboring communities and provide updates to the Council if changes occur. Human Resources and
Administration will meet with the Public Works Union over the next few months to comolete the wage
negotiation portion of the Union agreement.
Community SchoolsNouth First:
Council requested a report on the activities of Community School and requested that Community Schools
provide information on what would happen if City of Andover Funding was eliminated. That was done at
the September 26th Workshop. The Council also indicated a desire to see if additional funds could be
sought for Youth First. It appears that savings. from what is currently being budgeted. will likelv be
achieved in the employee heath insurance renewal (forecasted at 15%. negotiated to around 5%) that can be
used to assist Youth First ($6.000 to $8.000),
1
/ - '- Other Funds:
. I
'-J
()
c.)
The attachments to this staff report are budgets and narratives for other funds that will be reviewed with the
Council at the meeting.
Community Center Budget (Pgs. 3-17)
Enterprise Funds (Pgs. 18-34)
Erick Sutherland. Recreational Facility Manager and Brian Kraabel will be available to answer questions of
the Council at the meeting. The Community Center budget is now able to benefit from past history and the
Enterprise funds are generally in line and step with the rate analysis done for these funds as part of the CIP
development and review.
ACTION REOUESTED
The Council is requested to review the staff report, attachments and provide direction to staff.
2
(- "')
'--./
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
CC:
Mayor and Councilmember's
J. D.kin C. Ad" ~ --
rm lC son, lty mrmstrator
Erick Sutherland - Recreational Facility anager
TO:
FROM:
SUBJECT:
2007 Community Center Budget
DATE:
October. 18,2006
Revenues
')
~
Ice Arena
The ice arena will surpass the budget numbers for 2006. We have increased the expected
revenue for 2007 by approximately 10%. Ice time continues to sell out from late August
through mid March. Staff continues to look at other outside users and in house
programming to increase revenues during the spring and summer months.
Field House
Much like the ice arena the field house will far exceed the budgeted number for 2006.
We are increasing the budget number in 2007 by approximately 70%. The field house's
prime hours are sold out from Dec through mid-April. We have established some great
relationships with our main users and honestly could probably sell another court or two
during the winter season. Staff continues to look at ways to sell day hours during the
school year and also expand our summer rentals through programming and outside users.
Concessions
Having now had a full year in the concessions we are better able to predict the times and
type of events that will generate the revenues needed to open. The biggest thing we
learned is that the summer months were very slow, and we can't depend on much
business from the Y side. Weare expecting the concessions to show a small profit for
2006 as well as 2007.
C)
Advertising
This is one area that we hope to continue to expand through new sponsorships. All the
dasherboards on the west side of the ice arena have been sold, and we are now moving to
the north end. Both the Zamboni ads as well as the ice arena scoreboards still have three
years left on their contracts. The field house is one area where we hope to add more
advertisers.
(3)
,,--)
'o"",J
Expenses
Utilities
Utilities continue to be a huge issue at the Community Center. Staffhas spent many hours
over the last two months reviewing all the utilities and making adjustments to equipment
and settings where needed. Staff has met with Connexus, Center Point and Honeywell to
get some things worked out. The biggest issue being the continued, research on gas
feedmg the boiler room and how that cost is not being shared with the YMCA.
More to come!
Other
Other costs have started to stabilize. There were a fair amount of supplies and operational
needs still in 2006. At this point we feel most of those items have been purchased, and we
should just be keeping our inventory on useable products.
We do need to keep aware that most of the warranties are now expired so any mechanical
breakdowns could lead to some higher bills for parts and some labor. We have budgeted
for some of that in 2007, not really knowing ifit will be needed.
,-~
"--j
Respectfully submitted,
Erick Sutherland
,-j
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INTEROFFICE MEMORANDUM
TO:
ERICK SUTHERLAND
FROM:
DATE:
CINDY RAMSEIER
SUBJECT:
9/19/2006
MEETING ROOM RESERVATIONS
The amount of time staff has been spending on booking meeting rooms has increased
dramatically this past year. Most civic groups are planning a year's worth of meeting
dates. The majority of reservation requests that have been taken are from local non-profit
groups.
Reservations from an existing customer can take anywhere from 2 minutes to a Y2 hour or
more depending on the number of requests being made. Additional staff time is spent
creating new customers, sending out schedules, invoices, meeting room guideline
policies, posting revised schedules and cleaning up after the meeting.
I feel staff has been spending at least 15 hrs/per week on meeting room requests and
maintenance.
cD
)
-'.J
Community Meeting Room
Booking Procedures For Staff
· Receive request via phone or email
· If new customer, create new customer profile in Max
· Book Reservation utilizing Max software
· Send customer via email or by USPS a summary of the reservation/invoice
-\
~- ../
. For first-time customers, send a copy of the Meeting Room Guidelines requesting that
the back page be signed and returned to ACC. File returned completed forms in 3-
ring binder.
· Print out meeting room reservation calendars for:
Meeting Room A
Meeting Room B
Ice Arena Conference Room
. Follow-up with customer if Meeting Room Guidelines sheet has not been returned
prior to first date of reservation.
. Track invoicing - enter payments into Max, put a copy of invoice and check payment
in receivables file
· When accepting a customer's revision, make sure:
They have updated summary/invoices
Update calendar and post as often as needed
'\
'-.j
. Attendant, check meeting rooms before and after each reservation:
Set-up room as specified by "paying" customer
Clean as needed (vacuum, dust)
Tables back to conference style
Wall divider
Extra chairs/tables
15200 Hanson Blvd. NW · Andover, MN 55304
Ph: 763-767-5100. Fx: 763-755-2129
Website: www.ci.andover.mn.us · E-mail: accinfo@cLandover.mn.us
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CITY OF ANDOVER
Budget Worksbeet - 2007
I ,
COmmMnUy ulfter I I 2130-
, ,
Au...... Actual I Actual I A...... , BodEd ........ Ileq-'"
Number DesaiDtioa 2003 , 2004 , 2'" 2006 2006 , 2007
, ,
Communi ',......, I I I
............. I ,
, I ,
Investment Income I
56910 In_ Eam<d I 4,801 3,109 I 2,000 (15,000)
56920 Valuation Adjustment I 15,453 (15,453) , .
I Investment income I I 20.254 I I (12,344 , 2,000 , (15,000)1 I
I I I
I MisceUaneous Revenue I I
58]00 : Refunds &, Reimburnements . , 38,671
58105 """ . I 289 I 1,500
58125 Donations - i 1,000
58130 Donations - Restricted . I 97,646 I 50,000 fi(),000 50,000
'MisceUaneous Revenue I I 137,612 I 50,000 I 61,500 50,000
, I ,
'Other Financin,g Sources I
59100 1~J!Transfersln 500,000 4,2161 .
I Other Financine Sources I 500,000 I 4,216 i I . ,
I ,
ITotal Revalues . 520.,2..";4 129.434 52,000 I 46_ SO,ooo
I I
'-:'Eip;;.;.;;;;;;;:~--' ,
I I
Illeuanm<o>w I
61320 IAnnuaIDues/Licenses I . I I -
Illeuanm<o>w I I . I I . I .
I I I
I Other Financin,g Uses I I
67101 I I Ooemine. Transfers Out , 434,309 284,013 I 284,013 237.274
I I Other Financing Uses I I I . , 434,309 I 284,013 I 284,013 I 231.274
I I I I
: Total EJ:peuditures . . , 04,:J<l9 184,01] I 284.o11 237,2'"
I I I
I Nellntrease (Dec':rease) in FB . 520.2..-"4 (304,825) (232,013)' (231,513) (187,274)
I I I I I I I I I I I I I
I I I I I I I
ITotal Rn'alDm I 549,937 , 527,054 I 546,400 I 708,400 6118,900
I I I
ITotal EJ:peaditures I 73.213 I 1,024,209 I 901,332 I 1,046,548 1,014,721
I I I
iNet lnr:reue (Decreue) in FB 416,724 , (491.155) (354,932)' (338,148) (325,821)
I , I
I 476,124 (491,155) (354,932)i (338,148) (325,821)
I I I
I Fund Balanu I I I
BezinniD! . . I 416.12.4 (20,431); (20,431) (358,519)
Eodin! - 47'-124 (20,431) (315,363): (358.,519) (684,406)
I
I I
I Charges for Services 29,683 391,510 410,000 I 572,500 554,500
I investment lnr:ome 20,254 I (I2,344)I 2,000 i (15,000)
I Miscellaneous Revenue I 131,612 134,400 I 150,900 134,400
I Other Financing Sources 500,000 4,216 .
I I I 549,931 I 521,054 I 546,400 I 108,400 688,900
I I I
I I
~^^""o;., Eip..;...;.;;;e,'. I
I. n ~"" ~. I
I Salaries & Benefits 40,551 189,711 254,614 I 257,230 300,483
I Deoartmental 22,834 61,141 35,200 i 92,500 84,550
10pera1in2 9,026 313,220 312,505 I 371,305 352,420
I Professional Services I '02 9,609 15,000 i 35,500 24,500
ICapital Outlay . 9,613 I 15,500
I Other Financim! Uses - 434,309 284,013 I 284,013 231,214
I I I 73,213 I 1,024,209 I 901,332 I I 1,046,548 1,014,721
I
I I 476,124 (491,155) (354.932)1 (338.148), (325.821)
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10/19/2006
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Communily Center
Acc:ouat
N~ber
Dcsc:riDtiOB
'I
55570
ICharges for Services
Vending Revenue
I CharRes for Services
58100
MisceUaneous Revenue
I Refunds & Reimbursements
I Miscellaneous Revenue
I
ITotal Reven..
I
t ^^^:i~~^"7':
i Salaries & Benefits '
ISalaries-R
I FICA
I Medicare
I Health Insurance
IDentallnsurance
lure Insurance
IlonR-Term Disability
IPERA
IWorken Como
Ilnter-CitvLabor Allocation
Ilnter-Citv Labor Allocation
I Salaries &; Benefits
1
I Departmmtal
I Supplies - General
: Supplies - Otleratin.e
I Supplies - Cleaning
. Supolies - Diesel Fuel I
IR & M Supolies - Genera1 I
I R & M Suonlies - Building
I R & M Supplies - Landscape I
ISmaIl & Expend - Small Tools I
Small & Expend - Office Equiprn I
Software I
Technolo2Y Ullwades I
Items for Resale
M~/LOO~n2 I
Continuin.e Education I
Annual Dues I Licenses
Pomg,
Transportation I MilellRe
Departmental
60110
60210
60220
60310
60320
60330
60340
60410
60520
60990
61005
61020
61025
61050
61105
61120
61130
61205
61210
61220
61225
61245
61310
61315
61320
61405
61410
62005
62010
62015
62020
62025
62030
62100
62200
62300
62305
Opcnoting
Electric
Water & Sewer Service
N""""''''''
Refuse Collection
StormWatcrUtility~e
Telephone
"""""'"
Rm1ab
I EQuipment Maintenance Contract
Software Maintenance Contracts
''''''''''''''''
63005
63010
63025
63030
63100
63105
Professional Services
Professional Services
Contractual Services
IPublishin2
Printin2
R &. M Labor - General
R &. M Labor - Buildin2
I Professional Services
I
1"",,,,"0ut!,,,
IImVTOvements
I Office EauiDlnent
I I EQuiomcnt
I ICanital Outlay
I I
I ITotal EJ:peoditurn
I
I
I
65300
65500
65600
INet IDcreue (Decrease) iD FB
I
I I
I
I
I
I
,
Adual
2003
I
, ,
I I
! I
I
,
,
I
I
CfIY OF ANDOVER
Budeet Worksheet - 2007
I
AduaI
2004
I I
I I
;
I ,
I I
I
, I
, I
I
I
I
I
I
I I
I I
I
i
I
,
34,275 I
2,1781
509 I
1,540 i
196 I
14 I
77 I
1,762
I
I
,
40,551 I
I
I
6511
11,168 I
4,274 I
I
2881
I
1,843
3,1185
288
I
I
I ,
275
162
22,834 I
,
9(J8
278
,
I
I
1,245 I
I
6,595 I
,
9,026
409
393
802
73.213
(73.213
Ada'"
2005
148,951
8,068
1,881
11,794
745
46
266 I
5,5311
2,146 i
,
,
179,446 I I
i
2,544 I
28,155 I
972 I
I
3,089 I
3,595 I
506 I
79(J
134
485
1,093
679
10
36
351
42,441 I
I
I
124,974 I
3,018 I
149,113 I
3,]09 I
I
4,772 1
10,000 I
8,213
365 I
450 I
304,0]4 I
1,440
1,188
318
105
6,203
9,255
9,613
9,613
544,768
Bud2d
2006
I
I
I
I
I
I
I I
I
200,502
12,431 I
2,907 I
12,956
784 I
321
261 1
12,030
2,506 I
10,205 i
254,614 I
I
175,000
6,000
110,000
2,200
308,900
613,714
(538,714) I
I I
15,000
15,000
60,000
60,000
75,000
3,000 I
17,500 1
5,000
. I
5,000
2,500
1,000
600
600
35,200
4,600
10,300
800
5,000
5,000
5,000
15,noo I
1
,
,
,
,
I
I
I
I
.........
2006
1
7,000
7,000 !
I
I
,
65,000
65,000
72,000
88,730
88,730
1,000
15,000
150
100
2,000
300
,
,
I
,
,
200
18,750 I
140,000
5,500
190,000
4,200
5,000
10,300
800
4,000
500
360,300
2,000
8,000
300
8,000
1,200
19,500
- , I
I I
487,280 I I
,
(415.,280)1 I
I I
I I
_......
2007
238,412
14,781
3,457
13,455
856
32
279
14,901
3,576
10,734
(120,124)
180,359
130,000
4,800
180,000
4,500
338,881
552,090
(....090
I ,
213~
6,000
6^000
60,000
60,000
66,000
350
350
4,800
10,815
3,966
8,000
6,500
5,000
5,000
24,500
8,000
8,000
J 0/ J 9/2006
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CITY OF ANDOVER
Budj!et Worksheet - 2007
I ,
COmmllnity Center I 2130-
I I
A<<O_tl AduAl AduAl AduAl Bud I Estimate R~:i~
Numberl DescriptioD 2003 2004 2005 I 2006 I 2006
I ,
Commw":t't' Center I I
R~
I Charges for Services
55540 IConcessions 39,521 25,000 113,000 125,000
ICharges for Services . I 39,521 I I 25,000 ! I 113,000 I 125,000
i I I ,
I MisceUaneous RevEnue I I ,
58100 I Refunds & Reimbursements - I I ,
I MisceUaneous ReveJIue . I I I ,
I ,
'Total Revalues . I 39,521 25,000 113,000 I 125_
- I
. -:::",q;;;;;i';;;;,;;'2:: ...
I
I I Salaries & Benefits
60110 I 'S"""".R....... 9,560 .
60210 I FICA 572
60220 I Medicare I 134 .
60310 I I Health Insurance I .
60320 , """"I",,,,,,,,,,,, I -
60330 I I life lnsunmce ; .
60340 , I Long-Term Disability i .
60410 , IPERA , . .
60520 i Workers Como I . .
60990 , Inter-Citv Labor Alloca1ion . 43,000 65,470
, Salaries & Benefits , 10,266 i I 43,000 ' i 65,470
i I
I I Departmental I
61005 I I Supplies - General 656 500 I
61020 I ISUDPlies-()peratin2 5,645 8,500 8.000
61015 I Supolies - Cleaning . .
61105 i I R & M Supplies - General . . 1,000
61205 I ! Small & Exoend - Small Tools 1,304 450
61245 I I Items for Resale . 16,246 41,000 43,750
61310 I IMe:alsI Lodginv: .
61315 IContinuing Education 310
61320 Annual Dues I Licenses 939 100 450
61405 I Postage
61410 ITransportation I Mileage
I Departmental , 25,099 I 50,550 I I 53,200
I
10000000ng I
62005 I Electric I 5,266 9,000 7,800
62010 IWater & Sewer Service . I 61 400 288
62020 I Refuse CoUectioo I 379 1,400 1,485
62030 IT elephone .
62100 ' Insurance I ,
62200 R~"'" . I 1,600 I
62305 'Software Maintenance Contracts I I ,
'OponuiDg I 5,706 I , 12,400 , 9,573
I I
; Professional Services I ,
63005 : Professional Services . 160 ,
63010 ;CootractualServices . , 1,500
63025 Publishilllz - I ,
63100 : R & M Labor - General I . 195 I , 500 ,
;Professional Services I I 354 I , I 2,000 ,
I ! I
I Capital Outlay I i
65300 Ilmprovemenls I I
65600 I Equipment I - I
I Capital Outlay I I I I I I I
I I I
Total Ellpeoditulft - I 41.,425 I . 107.950 1211,243
I I I I
I Net Increase (Decrease) ill FB . I (l~)i 25,000 I 5,050 (3.,143
I I I I , I I , I I
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10/19/2006
'0
CITY OF ANDOVER
Badpet Worksheet - 2007
I I I
COMIfIMnUy Center I 2130-
AaoUDt Artwd Artwd A....aJ I Bud~ Estimate R........
Num.... DeKriDtiolll '003 , ,... ,... , ,... ,... '007
, I ,
I I I I I I
Community Ceater Pro Shop - 44200 I I I
., .,............ I I I
I I I
I Chanzes for Services I ,
55514 ISka1eRental I - , - - I -
55515 SkateSharnenine: I - I ',000 1,000 I 3,000
55516 I Merchandise , , 1,1% - I 2,000 3,000
Charges for Services I - , 1,1% 2,000 I 3,000 I I 6,000
I , I
Total Revalues I - - 1,196 '.... 3,000 i 6,000
O.,,~- I , I
m =-~-E~tu;;s-~ I , I
I I I
I Salaries & Bmefits I I I
60110 ISalaries-RlWliar - I - I -
60210 I FICA - I - I
60220 I Medicare - - - I -
60310 IHea1thInsurance - - - I -
60320 I DentaIlnsunmce I -
60330 I Lire Insurance - , -
60340 ! Lon2- Term Disabilitv - , -
60410 iPERA ,
60520 Workers Com - I -
60990 IInter-City Labor Allocation - I 3,000
ISalaries&Bmefits I I I - I I 3,000
,
I Departmmtal I
61020 Supplies.()peratinJ: I I 1,000 500
61245 Items for Resale I I 207 500 I 750
Departmental I I - I 207 ! I 1,500 I 1,250
I I
Total Espcuditurn I - - 207 - 1,500 '-'-'"
I I ,
I I Net Int:rease (D<<rase) ia FB I - I ... 2.... 1,500 , 1,750
, I , I I I I I I I I I
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CITY OF ANDOVER
Buden Worksheet - 2007
I I I I
COmMUnity OIf1er I I 2130-
, ,
AceolUlt I Actual Actual Arluool Bud... Estimate , Requested
Number Desc:ription I 1003 100< l00s 1006 ZOO6 1007
I I , I , , I
I I I I I I I
Co=".;to C~.... '''. A.....:...lOO I I
: ': I
I I
I I esforServices I
55505 , IIceRcntal 21,511 275,444 , 274,000 270,000 290,000
55506 I lice Rental- Taxable - 22,576 I 35,000
55510 , Opon Skate 361 6,739 I 10,000 18,000 15,000
55530 I Fee Admissions - 12,218 I 9,000 12,000 12,000
55570 , Vendinl!:Maclrines 1,000 6,316 , 3,000
55580 , Advertisinll: 6,810 7,416 , 35,000 10,000 15,000
, Charges for Services I I 29,6831 I 330,709 , 328,000 , 348,000 I 332,000
, , I
I I Miscellaneous Revenue , I
58100 I I Refunds & Reimbursements I 24,400 , 24,400 24,400
58105 I Rent I , -
58130 I I Donations - Restricted I , -
I Miscellaneous Revenue I , I 24,400 , 24,400 24,400
I I I
ITotal Rew:aun - 29.683 I 330,709 351,400 I 372,400 356,400
I ".. , I
: , ,
I I
'Salaries & Benefits
60110 Salaries - Regular - -
60210 FICA -
60120 IMedicare I -
60310 i Hea11h lmurance - I
60320 IDentallnsurance , -
60330 Life Insurance -
60340 Long- Tenn Disabilitv -
60410 PERA I
60520 Workm ComD ,
60990 lnter-City Labor Allocation I 112,000 38,244
Salaries & Benefits I , I I I I I 112,000 i I 38.244
I I I
DeoartmentaJ , I
61005 Supolies - General - 600
61020 I SunDlies - Ooerating - I 7,000 , 16,000
61025 Supplies-Cleanin2 I
61105 I R &. M S~'p~ies - General , I 500 2,500
61120 I R &. M Sunnlies - Buildin2 I ; I 1,500
61205 ISmail &. ExrH5Id. Small Tools I I 1,500
61210 I Small &. Expend - Office &juipm I - I I
61220 !Software - I I -
61225 ITechnology Upgrades - ,
61310 IMea1s/Lod~2 I I '00 '00
61315 iContin~~ucation I I 700
61320 Annual Dues I Licenses I , - , 200
61405 IP""",," I -
61410 Transportation I Mileage I - 100 250
O"!""''''''''''' , I I I I I I , 11,200 I 21,250
I I
iOnernting I
62005 I Electric , I -
62010 I Water &. Sewer Service I ,
62015 N",,",,"" I
62020 I Refuse CoUection , -
62025 !Storm Water Utilily Charge - I I -
62030 ITelephone - I -
62100 11rnunon~ - -
62200 I Rentals - I , -
62205 'Central Eouipment Services , 3,500 3,605 3,605 I 3,966
62300 IEouipment Maintenance Contract ,
62305 ISoftware Maintenance Contracts I -
10nen0Iin. I 3,500 3.605 3,605 3,966
IProfessional Services ,
63005 Professional Services I - 4,000
63010 Contnu:tualServices I 1,000
63025 Publishin2
63030 Printin2
63100 R &. M Labor - General I 4,500 ' ,
63105 R &. M Labor. Buildin2 , I 2.000 I , -
Professional Services I I I 11,500 i I
I I I
I Capital Outlay I
65300 Improvements - -
65500 Office EQuipment - -
65600 I &juipment -
I Canital Outlay I I - , -
,
TDtal EJ:peDdituns - 3,500 3_ 11lI,105 63_
I ,
INet1ac:rase (Deueue) in FB , 19,683 327.,209 , l48, 795 , 134.... 292,940
I I I I I I I I I I
I I I , I I I I I I I I
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10119/2006
, '\
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CITY OF ANDOVER
Bud~et Worksheet - 2007
I I
COlflml"lity Cen1er I I 2130-
I I
A<<ountl Ado" Ado" AduaI Bud!d Estimate ....-...
Numberl DeH:ription 1003 1004 1005 1006 1006 1007
I I ,
Communi.... Ceatu - ..... ,
.. ............ ........ I I
I I
C esforServices I
55520 I Fieldhouse Rental - 13,562 40,000 60,000 , 68,000
55521 Fieldhouse Rental. Taxable - 4,890 23,000 I
55522 I Open Fieldhouse - 5,483 16,000 ; 11,000
55530 Fee Admissions - -
55550 I Eqwpmmt Rental 2,209 - I 1,500
55570 , VendingMacltines - ,
55580 I Advertisine. - I 2,500 5,000
I<:han!es for Services I 26,144 I 40,000 I , 101,500 85,500
I I
I Miscellaneous Revenue I I
58100 ; Refunds &. Reimbursements - I I
58105 """ - , I ,
; Miscellaneous Revenue I I I ,
I
Total Rewllua - 16,144 ".000 101.500 85.500
'~'.-.,^ I
r-EXpmdi~ ~ I
I
Salaries & Benefits I
60110 Salaries. Regular , - -
60210 FICA I -
60220 Medicare - -
60310 I Health Insunmce , - -
60320 Denlallnsurance I
60330 I lire Insurance , -
60340 ILong-Term Disability I I -
60410 IPERA I I - -
60520 Workers Camp ,
60990 Inler-Citv Labor Allocation I 13,5001 13,410
Salaries & Benefits , I I I , I 13,'500 I I 13,410
I
I I Departmental ,
61005 I ISupplies-General - I
61020 I Supplies - Operating - 7,500 1,500
61025 ! Supplies - Cleaning I -
61105 I R & M Supplies - General - - , , 1,000
61120 : R & M Supplies - Buildim~ - I 500
61205 : Small & Expend. Small Tools I , 2.500
61210 : Small & Expend - Office Eouiom
61220 ~Software ,
61225 T edmolo(!V Upgrades -
61245 Items for Resale -
61310 Meals/Lod1!in1! , -
61315 Continuin Education -
61320 Annual Dues I Licenses I -
61405 Postage
61410 I Transporta1ion I Mileage
I Departmental I I I I , 10.5001 I 8,500
I I I
'Ooenotin, , , , I
62005 I Electric I - I
62010 IWater & Sewer Service - -
62015 INa1uraIGas -
62020 I Refuse CoUection - - , -
62025 Storm Wlllel' Utility Charge - -
62030 Telephone
62100 """"""" - - I I
62200 I I Rentals - 1,000
62205 , ICentral Equipment Services I
62300 I Equipment Maintenance Contract I -
62305 ' Software Maintenance Contracts I I
'Ooenotin, I I I I 1,000 , -
I
Professional Services I
63005 Professional Services I - 2.500
63010 Contractual Services I
63025 Publishin,g -
63030 Printing ,
63100 R&M Labor. General I - I - ,
63105 R & M Labor - Buildin,g I I - ,
Professional Services I I , I I I I 2,500 I
I I I I
Capital Outlay I I
65300 I Improvements I - I
65500 Office Equipment , - , I
65600 IEquipment I , 7.500
Capital Outlay , I , I I I , I 7.500
I I
Total Expeaditurel - , - 27,500 I I 29,410
I I I
I INet Increa!e (Deuease) io FB - I 26,144 I ",000 74,000 I 56""
I I I I I I I I I I I I I
I I I I I I I I I I I I I I
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JOIJ912006
, "
)
,~J INTEROFFICE MEMORANDUM
TO: JIM DICKINSON
FROM: BRIAN KRAABEL
SUBJECT: 2007 PROJECTS
DATE: 10/19/2006
CC:
Water Department
· The Water Utility would like to get underway with the Automatic Meter Reading
System (AMR). A Fixed Network System would be the most beneficial system to
utilize. This type of system would allow the water utility to read all meters on a
monthly basis to determine usage, to see if there has been any tampering with the
meter and down to where the utility could see when the highest water consumption
was taking place at any meter and what time of day this was happening. This would
also eliminate any estimated bills. If a meter is not reading the utility would be made
aware of it immediately and not every three months as is happening now.
.. "
,
'_./
· Another item is the sealing of well number one. This well has not pumped any
water for the past few years and should now be sealed. The well pumps a
tremendous amount of sand and the quality of the water is no better than what is
coming from well two. There is no benefit to having this particular well as part of
the system and it is time to eliminate it.
Sanit:u:y Sewer Department
· The first sanitary sewer lift station on the system is in need of a major overhaul and
part of this will take place this year (2006) with a new control cabinet. Next year the
department is planning to install a backup generator to this site. This station is the
highest pumping station with a force main over one half mile in length. Over the
years there have been many power outages in which temporary power was required.
A pennanent generator would be a welcome addition to this particular pumping
station.
Storm Sewer Department
. \
\.J
· There are a few storm sewer areas in need of major repairs. One is on 141" Ave. in
the Green Acres development, 148th and Makah St. and 174th Ln and Aztec St.. The
project on 174th Ln and Aztec St is a spillway that runs down a property line to a
pond in the rear yard. Staff has looked at a new technology to do the repairs. This
consists of an interlocking block system that allows grasses to grow up through the
blocks making it stronger and resistant to wash outs.
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ClTY OF ANDOVER
Water System Flnancilll Projections
Actual Aotual Actual Estl~.. Fon:ast
Vea, 2003 2004 200S 200S 2007 2008 2009 2010' 2011 2012
Inflation Factor 3.00% 3_00% 3.00% 3._ 3._ 3.00% 3._ 3._ 3..... 3._
'0 Average Use (gallons per user fIE 39,871 39,845 37,858 37,858 37,858 37,658 37,658 37,858 37,858 37,658
Acres Added 55 65 50 50 35 35 35 35 35 35
New Connections 200 200 150 150 100 100 100 100 100 100
New Customers 200 200 150 150 100 100 100 100 100 100
Total Custome" 5,190 5,410 5,657 5,807 5,907 5,007 5,107 6,207 6,307 6,407
Rates
Base Rate 8.05 8.45 6.87 9.49 10.16 10.87 11.63 1221 12.82 13.46
Use Rate 126 1.32 1.39 1.49 1.59 1.70 1.82 1.91 2.01 2.11
Connection Charge 2,146 2,318 2,503 2,704 2,920 3,153 3,406 3,678 3,9n 4,290
AIea Charge 1,967 2,124 2~ 2,4n 2,675 2,890 3,121 3,370 3,640 3,931
Connection/Area 6% 6% 6% .% .% .% .% .% .% .%
Base Rate 5% 5% 5% 7% 7% 7% 7% 5% 5% 5%
Use Rate 5% 5% 5% 7% 7% 7% 7% 5% 5% 5%
Use+Base 1,337,130 1,329,831 1,425,123 1,550,000 1,662,696 1,809.203 1,958,073 2,100,315 2,240,860 2,390,210
Mete" 28,392 48,616. 46,316 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Parmit Fees 8,350 13,350 11,350 5,000 5,000 5,000 6,000 5,000 5,000 5,000
Penallies 25,926 14,606 21,638 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Interest (93,195) 2,786 12,466 25,000 12,466 12,466 12,466 12,466 12,466 12,466
Xferln 505,170 739,438 167,424 57,671 57,485 72,883 78,714 85,011 91,812
othe' 127,986 5,692 7,000 4.000 4,000 4.000 4,000 4,000 4,000
Total 1,811,n3 2,276.813 1,522,585 1,799,424 1,786,833 1,943,154 2,107.422 2,245,495 2,392,337 2,548,488
Expenses
Operations 974,455 993,752 1,098,874 1,178,096 1,170,308 1,205,417 1,241,580 1,278,827 1,317,192 1,356,708
Debt Service 458,030 749,467 754,392 411,720 745,663 748,228 749,439 754,221 757,507 759,440
Capital Outlay 66,196 65,000 65,000 63,000 50,000 50,000 55,000 55,000
Replacement Reserve 350,000 434,000
Total 1,782,485 2,1n,219 1,919,462 1,654,816 1,970,971 2,016,645 2,041,019 2,083,048 2,129,699 2,171,148
Balance - Unrestricted
Annual SUrpluslDeficit 29,288 99,594 (396,877) 144,608 (184,138) (73.492) ",- 162,447 262,638 3n,340
Cumulative balance 1,569,423 1,669,017 1,272,140 1,416,748 1,232,610 1,159,118 1,225,522 1,387,958 1,650,607 2,027,946
Connection Charges 797,979 1,335,347 961,261 325,000 291,985 315,344 340,571 367,817 397,242 429,022
Area Charges 93,641 101,133 109,223 117,961 127,398 137,590
Interest 45,328 50,119 79,891 85,000 50,000 25,000 25,000 25,000 25,000 25,000
" '\ Special Assessment. 766,758 45,656 130,910 40,000 50,000 50,000 50,000
'-~ Replacement Reserve 350,000 434,000
oth"' 12,385 2,210,
Total 1,960,065 1,8n,507 1,174,2n 450.000 485.626 491,476 524,795 510,n8 549,640 591.612
Expenses
Debt Service 888,235 463,254 284,210 284,210 284,210
Capital Outlay 56.998 399,166 976,847 170,250 299,100 1,173,500 299,000 650,000 150,000 150,000
XferOut 505.170 739,438 167,424 57,671 67,485 n,883 78,714 85,011 91,812
Total 1,450,403 1,601,858 976,847 337,674 356,n1 1,240.985 371,883 1.012,924 519.221 526,022
Balance
Annual SUrpluslDeficit 509,662 275,649 197,425 112,326 128,855 (749,509) 152,912 (502,146) 30,420 65,590
Balance 1,817,697 2,403,097
Rehab Wells 40,000 45,000 45,000 50,000 50,000 55,000 65,000
Sealing of Well #11 10,000
Trunk
New Development Projects 170.250 175,500 120,500 124,000 150,000 150,000 150,000
MSA Routes. New J Reconstruct 123,600
1Z' water line down South Coon Creek from Crosstown to Round Lake 795,000
p~nt
Paint water tower 258,000
2 million gallon storage tank 2,950,000
Surface Seal Brick Structures 18,000
Demo tower 175,000
WTP reclaim tank addition 500,000
Equipment 65,000
T_ 275,250 354,100 1,236,500 3,299,000 700,000 205,000 205,000
Funded by Operations 105,000 55,000 63,000 50,000 65,000 55,000
Funded by InfrastructurelTrunk 170,250 299,100 1,173,500 650,000 150,000 150,000
Funded by debt
Total
Te"" 10 10 10 10 10 10 15 15 15 15
MDS 284,210
~ Cumulative OS 284,210 284,210 284,210
Current OS
WTP 739,.(38 741,393 7046,720 745.663 748,228 749,439 7S4,221 757,507 759,440
17.5% of Connection J Area Charges is used to support the WTP
@
CITY OF ANDOVER
Budget Worksheet - 2007
~-)
Water
5100-48100
Account
Number
Description
Actual
2003
Actual
2004
Actual
2005
Budget
2006
Estimate
2006
Requested .
2007
Charges for Services
54250 Water Department Fees 471 158
55110 Water - General Sales 1,334,341 1,519,357 1,425,123 1,494,039 1,550,000 1,662,696
55115 Water - Disconnect I Reconnect 120 100
55120 Water - Permit Fees 8,350 12,150 11,350 10,000 5,000 5,000
55130 Water - Other Fees 535 1,500 1,500
55140 Water - Penalties 25,926 15,806 21,638 12,000 20,000 20,000
55150 Water - Hydrant Rental 1,144 690
55160 Water - Meter Sales 28,392 47,672 46,316 40,000 25,000 25,000
55170 Water - Tapping
Charges for Services 1,397,009 1,596,720 1,505.910 1.557.539 1,601,500 1,712,696
Investment Income
56910 Interest Earned 32,295 24,358 30,878 25,000 25,000 12,466
56920 Valuation Adjustment (8,112) (27,809) (18,411)
Investment Income 24,183 (3,451) 12,466 25,000 25,000 12,466
Special Assessments
57200 Spec Assess - CWTent by Count 2,788 1,909
57300 Spec Assess - Interest & Penal 11 43
57400 Special Assess - Certified Bi! 2,524 3,000
Special Assessments 2,788 1,920 2,567 3,000
Miscellaneous Revenue
,-) 58100 Refunds & Reimbursements 1 911 1,642 2,500 2,500 4,000
58120 Contributions 709,493 608,267 371,359
58155 Sale of Used Equipment 3,427
Miscellaneous Revenue 709,494 612,605 373,001 2,500 2,500 4,000
Other Financing Sources
59100 Operating Transfers In 505,170 739,438 167,424 167,424 57,671
Other Financing Sources 505,170 739,438 167,424 167,424 57,671
Total Revenues 2,638,644 2,947,232 1,893,944 1,752,463 1,799,424 1,786,833
:~
@
CITY OF ANDOVER
Budget Worksheet - 2007
. \ Water 5100-48100
0
Account Actual Actual Actual Budget Estimate Requested
Number Description 2003 2004 2005 2006 2006 2007
Salaries & Benefits
60110 Salaries - Regular 260,123 275,121 282,583 339,447 339,447 318,727
60210 FICA 15,315 16,299 16,047 21,047 21,047 19,760
60220 Medicare 3,594 3,870 3,753 4,922 4,922 4,621
60310 Health Insurance 24,248 27,925 25,786 45,304 45,304 33,810
60320 Dental Insurance 1,696 1,719 1,814 2,744 2,744 2,568
60330 Life Insurance 197 199 111 112 112 96
60340 Long-Term Disability 616 683 668 844 844 790
60410 PERA 13,725 14,298 14,021 20,367 20,367 19,921
60520 Workers Comp 2,422 2,788 3,072 4,244 4,244 4,781
60990 Inter-City Labor Allocation 720 (55,752) (55,752) (32,721)
Salaries & Benefits 322,656 342,902 347,856 383,279 383,279 372,353
Departmental
61005 Supplies - General 1,679 1,659 3,055 2,000 2,000 2,000
61020 Supplies - Operating 8,405 8,250 10,862 13,500 10,000 13,500
61035 Supplies - Water Meters 6,106 41,163 60,862 37,000 34,000 37,000
61040 Supplies - Chemicals 80,289 61,128 67,260 80,000 98,000 11 0,000
61050 Supplies. Diesel Fuel 1,022 2,804 4,500 2,700 3,500
61105 R & M Supplies - General 5,105 11,450 6,088 8,500 8,500 8,500
61110 R & M Supplies - Hydrant 2,933 3,593 8,537 2,000 1,500 2,000
61120 R & M Supplies - Building 1,521 1,572 8,481 2,500 2,500 3,500
61125 R & M Supplies - Streets 991 2,500 2,500 2,500
61130 R & M Supplies. Landscape 2,577 355 3,500 3,500 3,500
r~\ 61135 R & M Supplies. Water 13,176 12,459 7,787 15,500 15,500 15,500
'J 61150 R & M Supplies - Meters 3,609 2,235 885 3,000 3,000 3,000
61210 Small & Expend - Office Equipm 820 600
61220 Software 2,985 857 175 400
61310 Meals I Lodging 355 508 600 600 600
61315 Continuing Education 300 1,954 2,000 1,500 1,500
61320 Annual Dues I Licenses 2,829 2,270 1,512 1,200 600 1,200
61325 Subscriptions I Publications 910 710 500 350 500
61405 Postage 2,066 2,504 3,628 3,500 2,500 3,000
61410 Transportation I Mileage 205 286 285 450 350 450
Departmental 131.208 155.281 185,572 ]82,750 190,595 212,750
Operating
62005 Electric 82,979 102,167 106,983 120,000 120,000 ]20,000
62010 Water & Sewer Service 87 3,000 500
62015 Natural Gas 8,616 18,929 29,007 30,000 25,000 30,500
62020 Refuse Collection 683 1,239 2,000 1,500 2,000
62025 Storm Water Utility Charge 168 335 357 540 460 540
62030 Telephone 5,599 7,152 5,797 5,750 5,750 7,950
62035 Taxes 340 2,078
62100 Insurance 10,315 16,331 16,678 17,178 17,178 18,037
62200 Rentals 276 1,865 1,860 3,000 2,000 1,800
62205 Central Equipment Services 56,938 56,939 59,606 61,394 61,394 67,533
62210 Computer Services 12,000 13,000 14,000 15,500 15,500 15,500
62300 Equipment Maintenance Contract 5,213 6,846 10,009 8,940 8,940 8,940
62305 Software Maintenance Contracts
62900 Depreciation 455,845 631,075 791.025
Operating 638,376 855,322 1,038,639 264,302 260,722 273,300
U
@
. CITY OF ANDOVER
Budget Worksheet - 2007
r ." Water 5100-48100
0
Account Actual Actual Actual Budget Estimate Requested
Number Description 2003 2004 2005 2006 2006 2007
Professional Services
63005 Professional Services 17,072 16,334 25,348 18,700 18,700 27,075
63010 Contractual Services 26,707 31,261 33,603 37,155 34,000 31,155
63015 Attorney 59
63025 Publishing 2,748 2,748 87 3,500 3,500 3,500
63030 Printing 5,750 5,750
63040 Locate Service 1,930 3,905 6,311 5,800 5,800 5,800
63050 Water Permit Fee 30,336 34,361 48,080 45,000 45,000 45,000
63100 R & M Labor - General 19,469 5,173 1,510 10,000 8,000 10,000
63105 R & M Labor - Building 77 8,230 24,104 6,000 6,000 6,000
63110 R & M Labor - Streets
63115 R & M Labor - Wells / Pumps II 0,292 77,900 40,728 79,500 79,500 85,500
63120 R & M Labor - Meters 1,244 5,500 5,500 5,500
63200 Inspections 160 307 1,323
Professional Services 208,791 180,278 182,338 216.905 206,000 225,280
Capital Outlay
65300 Improvements 4,250
65400 Vehides
65500 Office Equipment
65600 Equipment 3.876 1,500 65,000 65,000
Capital Outlay 8,126 1,500 65,000 65,000
Debt Service
66100 Principal 335,000 335,000 345,000
.:J 66110 Interest 685,587 426,467 417,659 411,720 411,720 400,663
66350 Fiscal Agent Fees 374 494
Debt Service 685,587 426,841 418,153 746,720 746,720 745,663
Other Financing Uses
67101 Operating Transfers Out 485,518 582,000 148,000 137,500 13 7,500 141,625
67800 Prior Period Adjustment 191,906
Other Financing Uses 485,518 582,000 339,906 137,500 137,500 141,625
Total Expenditures 2,480,262 2,544,124 2,512,463 1,996,456 1,989,816 1,970,971
Net Incr (Decr) in Nct Assets 158,382 403,108 (618,520) (243,993) (190,392) (184,138)
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CITY OF ANDOVER
Sewer System Financial Projections
Actual Actual Actual Estimate Forecast
Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Inflation Fador - expenses 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
0 Acres Added 65 65 50 50 35 35 35 35 35 35
New Connections 200 200 150 150 100 100 100 100 100 100
New Customers 200 200 150 150 100 100 100 100 100 100
Total Services 6,995 6,996 7,656 7,828 7,928 8,028 8,128 8,228 8,328 B.428
Rates
Base Rate 46.00 47.84 49.75 51.74 53.81 55.96 56.20 60.53 62.95 65.47
Use Rate
Connection Charge 341 351 361 372 387 402 418 435 452 470
Area Charge 1,252 1,302 1,340 1,379 1,434 1,491 1,551 1,613 1,678 1,745
Connection/Area 3% 3% 3% 3% 4% 4% 4% 4% 4% 4%
Base Rate 3% 4% 4% 4% 4% 4% 4% 4% 4% 4%
Use Rate 0% 0% 3% 3% 3% 3% 3% 3% 3% 3%
Base Use 1,287,168 1,336,825 1,523,475 1,620,000 1,706,423 1,796,988 1,892,198 1,992,163 2,096,990 2,207,125
Penalties 22,418 18,914 19,646 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Interest (1.416) 4,016 33,601 35,000 35,000 35,000 35,000 35,000 35,000 35,000
Other 7,527 7,624 5,000 5,000
Total 1,308,168 1.369,282 1 ,564,346 1 ,685,000 1,771.423 1,856,988 1,952.198 2,052.163 2,156,990 2,267125
Expenses
Operations 986,413 988,704 1,139,365 1.248,434 1,309,110 1,348,363 1,388,835 1.430,500 1,473.415 1,517,617
Debt Service 410,873 7,000 7,000
Capital Outlay 61,173 5,000 300,000
Replacement Reserve 390,000 400,000 300,000 350,000 350,000 400,000 400,000 450,000 500,000
Total 1 787,286 1,395.704 1,207,538 1,553,434 1,659.110 1,998,363 1,788,835 1,830,500 1,923,415 2,017,617
Balance. Unrestricted
Annual Surplus/Deficit (479,118) (26.422) 376,808 131,566 112,313 (141,395) 163,363 221,663 233,575 249,508
FB 12/3112000
Balance 1,268,468 1,242,046 1,618,854 1,750,420 1,862,733 1,721,338 1,884,701 2,106,364 2,339,939 2,569,447
Connection Charges 246,773 365,173 350,165 100,000 36,700 40,200 41,800 43,500 45,200 47,000
~) Area Charges 50,190 52,185 54,285 56.455 58,730 61,075
Interest 34,135 39,185 37,532 45,000 45,000 45,000 45,000 45,000 45,000 45,000
Replacement Reserve 390,000 400,000 300,000 350,000 350,000 400,000 400,000 450,000 500,000
Special Assessments 331,507 16,959 94,484 40,000 40,000 40,000 40,000 300,000 300,000
Other 72.228 48,122
Total 1,002.415 913,545 530,303 485,000 523,890 527,385 581,085 544,955 898,930 953,075
Expenses
Debt Service 127,957 463,254 453,266 453,266 453,266
Capital Outlay 144,377 207,904 455,017 523,900 207,000 520,500 774,000 150,000 150,000 150,000
Total 272,334 671,158 455,017 523,900 207,000 520,500 774,000 603,266 603,266 603,266
Balance
Annual SurplusIDeficit 730,081 242,367 75,286 (38,900) 316,890 6,885 (192,915) (56,311) 295,664 349,809
FB 12/3112000
Balance 741,739 984,126 1,059.412 1,020,512 1,337,402 1,344,287 1,151,372 1,093,061 1,388,725 1,738,534
New Development Projects 170,250 175,500 120,500 124,000 150,000 150,000 150,000
Crosstown Blvd Trunk 353,650 400,000
Yellow Pine Lift Station 650,000
lift Station #1 Upgrage 25,000
MSA Routes - New I Reconstruct 6,500
Rural Reserve Sanitary Trunk 3,500,000
Equipment
GPS 5,000
Jet Vac TRIck 300,000
Total 528,900 207,000 820,500 774,000 3,650,000 150,000 150,000
Funded by Operations 5,000 300,000
Funded by Infrastruc:turelTrunk 523,900 207,000 520,500 774,000 150,000 150,000 150,000
Funded by debt 3,500,000
528,900 207,000 820,500 774,000 3,650,000 150,000 150,000
Tenn 10 10 10 10 10 10 10 10 10 10
(] OS Annualized 453,266
Total Annual Debt Service 453,266 453,268 453,266
(ii)
CITY OF ANDOVER
Budget Worksheet - 2007
8
Sanitary Sewer
5200-48200
Account
Number
Description
Actual
2003
Actual
2004
Actual
2005
Budgct
2006
Estimate
2006
Requested
2007
Charges for Services
54255 Sewer Department Fees 493 1,719 602
55210 Sewer - General Sales 1,279,950 1,308,721 1,519,103 1,360,969 1,620,000 1,706,423
55215 Sewer - Other Sales 3,140 25,217 4,372 4,000
55240 Sewer - Penalties 22,416 18,914 19,646 20,000 25,000 25,000
Charges for Services 1,305,999 1,354,571 1,543,723 1,384,969 1,645,000 1,731,423
Investment Income
56910 Interest Earned 25,934 10,289 34,120 20,000 35,000 35,000
56920 Valuation Adjustment (27,351) (6,274) (519)
Investment Income (1,417) 4,015 33,601 20,000 35,000 35,000
Special Assessments
57300 Spec Assess - Interest & Penal 70
57400 Special Assess - Certified BiI 3,584 3,168 4,323 2,000 5,000 5,000
Special Assessments 3,584 3,168 4.393 2,000 5,000 5,000
Miscellaneous Revenue
58100 Refunds & Reimbursements 4,100 2,629
58120 Contributions 454,925 1,220,797 539,962
58155 Sale of Dsed Equipment 3,427
Miscellaneous Revenue 454,925 1.228,324 542,591
~) Other Financing Sources
59100 Operating Transfers In
Other Financing Sources
Total Revenues 1,763,091 2,590,078 2,124,308 1,406,969 1,685,000 1,771,423
Salaries & Benefits
601\0 Salaries - Regular 132,412 146,664 170,864 100,554 100,554 147,827
60210 FICA 8,046 8,368 9,768 6,235 6,235 9,]66
60220 Medicare 1,901 2,029 2,286 1,459 1,459 2,143
60310 Health Insurance 1\,62] 12,294 15,566 8,694 8,694 22,310
60320 Dental Insurance 886 877 1,131 784 784 1,284
60330 Life Insurance 180 183 69 32 32 48
60340 Long-Term Disability 331 364 428 228 228 351
60410 PERA 7,349 7,196 8,902 6,033 6,033 9,239
60520 Workers Comp 829 946 ],031 1,257 1,257 2,218
60990 Inter-City Labor Allocation 1,080 90,595 90,595 59,427
Salaries & Benefits 164,635 178,921 210.044 215,87] 215,871 254,013
~
@
CITY OF ANDOVER
Budget Worksheet - 2007
'\ Sanitary Sewer 5200-48200
\.J
Account Actual Actual Actual Budget Estimate Requested
Number Description 2003 2004 2005 2006 2006 2007
-
Departmental
61005 Supplies - General 2,502 1,273 1,536 1,500 800 1,500
61020 Supplies - Operating 4,612 4,307 5,260 5,200 4,600 5,200
61050 Supplies - Diesel Fuel
61105 R & M Supplies - General 1,988 9,691 5,804 6,200 7,000 9,200
61125 R & M Supplies - Streets
61130 R & M Supplies - Landscape 308 2,000 2,000 2,000
61140 R & M Supplies - Sewer 779 3,000 4,000 6,500
61205 Small & Expend - Small Tools 125 68 60 500 600 500
61220 Software 2,985 857 200 200 200
61310 Meals / Lodging 445 400 400 400
61315 Continuing Education 200 418 850 1,000 850
61320 Annual Dues / Licenses 1,292 965 125 150 200 150
61405 Postage 835 1,013 983 900 700 900
61410 Transportation / Mileage 374 208 211 400 250 400
Departmental 16,445 18,382 14,397 21,300 21,750 27,800
Operating
62005 Electric 2,230 3,578 3,802 4,500 4,500 4,500
62015 Natural Gas 2,000 2,000 2,000
62030 Telephone 169 415 653 725 800 1,110
62100 Insurance 3,360 3,368 3,440 3,543 3,543 3,720
62200 Rentals 16 75 9 500 500 500
62205 Central Equipment Services 33,184 33,184 34,194 35,220 35,220 38,742
62210 Computer Services 8,000 9,000 10,000 11,500 11,500 11,500
:) 62300 Equipment Maintenance Contract 1,641 1,100 1,800 2,300
62305 Software Maintenance Contracts
62900 Depreciation 415,336 437,329 463,782
Operating 462,295 486,949 517,521 59,088 59.863 64,372
Professional Services
63005 Professional Services 13,971 13,627 11,778 12,250 9,000 13,275
63010 ContractuaI Services 70,226 10,030 65,914 125,000 120,000 9,000
63025 Publishing 22 400 400 400
63030 Printing 250 250 250
63040 Locate Service 1,930 3,905 6,311 5,800 5,800 5,800
63100 R & M Labor - General 7,733 2,579 4,879 6,400 5,000 122,400
63110 R & M Labor - Streets 10,724
63230 Metro Waste Control Comm 603,070 644,721 732,281 768,000 768,000 768,000
Professional Services 707,654 674,862 821,185 918,100 908,450 919,125
Capital Outlay
65300 Improvements 4,250
65400 Vehicles
65500 Office Equipment
65600 Equipment 431 5.000 5.000
Capital Outlay 4,681 5,000 5,000
Other Financing Uses
67101 Operating Transfers Out 843,391 467,000 47,000 342,500 342,500 394,000
Other Financing Uses 843,391 467,000 47,000 342.500 342,500 394,000
Total Expenditures 2,199,101 1,826,114 1,610,146 1,561,859 1,553,434 1,659,310
Net Incr (Decr) in Net Assets (436,010) 763,964 514,162 (154,890) 131,566 112,113
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@
CITY OF ANDOVER
Budget Worksheet - 2007
" -, Storm Sewer
'-J
\ccount
'lumber
5300-48300
Description
Actual
2003
Actual
2004
Actual
2005
Budgct
2006
Estimate
2006
Requested
2007
Charges for Services
55310 Storm Sewer - Utility Charge 117,469 238,894 244,264 268,400 285,000 285,000
55340 Storm Sewer - Penalties 1,169 3,196 2,927
Charges for Services 118,638 242,090 247,191 268,400 285,000 285,000
Investment Income
56910 Interest Earned (320) 306 1,367 2,000 2,000
56920 Valuation Adjustment 787 186
Investment Income (320) 1,093 1,553 2.000 2,000
Special Assessments
57300 Spec Assess -Interest & Penal 7
57400 Special Assess - Certified Bi! 1,178 500 800
Special Assessments 1,185 500 800
Miscellaneous Revenue
58100 Refunds & Reimbursements 376
58120 Contributions 6,105,502 457,669 574.902
Miscellaneous Revenue 6,105,502 457.669 575,278
Other Financing Sources
59100 Operating Transfers In
Other Financing Sources
!~-\ Total Revenues 6.223,820 700,852 825.207 268,400 287,s00 287.800
' '
, '
-.J
Salaries & Benefits
60110 Salaries - Regular 28,908 70,484 70,744
60210 FICA 1,324 4,149 4,153
60220 Medicare 310 979 971
60310 Health Insurance 1,856 6,782 5,764
60320 Dental1nsurance 156 500 516
60330 Life Insurance 11 34 32
60340 Long-Term Disability 48 175 176
60410 PERA 1,200 3,769 3,742
60990 Inter-City Labor Allocation 23,721 122,523 122,523 129,190
Salaries & Benefits 33,813 110,593 86,097 122,523 122,523 129,190
:~
@
CITY OF ANDOVER
Budget Worksheet - 2007
..- -\ Storm Sewer 5300-48300
'--~
\ccount Actual Actual Actual Budget Estimate Requested
~umbcr Description 2003 2004 2005 2006 2006 2007
Departmental
61005 Supplies - General 50 100 50
61020 Supplies - Operating 414 3,592 250 250 500
61050 Supplies - Diesel Fuel
61105 R & M Supplies - General 509 1,968 3,781 4,000 4,000 7,500
61130 R & M Supplies - Landscape 1,786 3,000 3,000 3,000
61145 R & M Supplies - StolIDS Sewer 1,309 4,430 2,356 4,000 4,000 4,000
61205 Small & Expend - Small Tools 180 700 700 700
61220 Software 86
61310 Meals I Lodging 13
61315 Continuing Education
61320 Annual Dues I Licenses 550 500 500 1,700
61405 Postage 379 616 1,000 1,000 1,000
61410 Transportation I Mileage 103 500 500 500
Departmental 2,232 7,593 12.247 14,000 14,050 18,950
Operating
62005 Electric 93 96 150 150 150
62100 Insurance 77 153 157 162 162 2,162
62200 Rentals 11,500 11,500 11,500
62205 Central Equipment Services 15,014 31,504 32,463 23,437 23,437 25,781
62210 Computer Services 1,300
62300 Equipment Maintenance Contract 687
62305 Software Maintenance Contracts 830
62900 Depreciation 91,632 188,846 205,815
/-, Operating 106,723 220,596 239,218 35,249 36,079 40,893
\J Professional Services
63005 Professional Services 6,647 30,386 4,493 23,000 4,000 23,150
63010 Contractual Services 18,388 13,933 55,667 55,000 55,000 50,000
63025 Publishing 129 74 1,000 500 1,000
63100 R & M Labor - General 565 10,000 10,000 10,000
63200 Inspections 1,663 4.091 103 6,500 4,000 6.500
Professional Services 26,698 49,104 60,337 95,500 73,500 90,650
Capital Outlay
65300 Improvements
65600 Equipment 5,000 5.000
Capital Outlay 5,000 5,000
Other Financing Uses
67101 Operating Transfer.; Out 5,000 5,000 15,000 15,000 15,000
Other Financing Uses 5.000 5,000 15.000 15.000 15,000
Total Expenditures 169,466 392,886 402,900 287,272 266,152 294,683
Net Incr (Decr) in Net Assets 6,054,354 307,966 422,307 (18,872) 21,348 (6,883)
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1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
TO:
Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Charitable Gambling Ordinance Research Update
DATE: October 24,2006
INTRODUCTION
The City of Andover has a Gambling Ordinance (attached) that guides charitable gambling
within the City of Andover. At a recent meeting the Council was asked to review the ordinance
by a local sports association. At the October 3rd Council meeting the Council directed staff to
survey some other communities, attached are the results.
DISCUSSION
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ordinance amendments and bring those to a future Council meeting or workshop for review.
After that review, the Council would then be requested to schedule a public hearing on the
ordinance.
ACTION REOUESTED
The Andover City Council is requested to review the attached survey results, the current City
Gambling Ordinance and provide direction to staff if any modifications are needed.
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City Gamblina Survey
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How do you define your trade area?
Roseville - Must have an address in the city, be a tax exempt organization and be in existence for
at least three years prior.
Woodbury - Do not specifically define the trade area.
White Bear lake - Define the trade area as the communities that border White Bear Lake,
Blaine - Didn't answer.
Arden Hills - The corporate boundaries of the City and each City immediately contiguous to the City.
S1. louis Park - The cities of St. Louis Park, Minneapolis, Edina, Hopkins, Minnetonka, Plymouth
and Golden Valley located in this state.
Ham lake - Encompassing the Anoka County Area, Communities of Ham Lake, Oak Grove,
East Bethel, Linwood Township, Columbus Township, Lino Lakes, Blaine, Coon Rapids, and Andover.
Eagan - The cities of Apple Valley, Bloomington, Burnsville, Inver Grove Heights, Mendota Heights,
Rosemount, and Sunfish Lake,
New Hope - Area within the boundaries of the City and within the boundaries of the cities of Crystal,
Robbinsdale, Golden Valley, Brooklyn Center and Brooklyn Park; provided that a contribution to
ISD 281 is deemed to have been made in the trade area of the city.
Coon Rapids - The cities of Coon Rapids, Andover, Anoka, Blaine, Brooklyn Park,
Champlin and Fridley.
Anoka - On their Oct. 16th agenda. Will check back with City Clerk after the 16th.
Oak Grove - The City of Oak Grove and the cities of Andover, Ham Lake, East Bethel, Bethel,
St. Francis, Ramsey and the Town of Burns.
Cottage Grove - Didn't answer.
Ramsey - Cities of Ramsey, Anoka, Andover, and the Town of Burns in Anoka County, the City of
Elk River in Sherburne County, and the City of Dayton in Hennepin County.
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Do you have a 10% gambling ordinance?
Roseville - Collect 10% of the net profits, which goes to the Roseville community fund, and 3% of
gross receipts, for administrative costs.
Woodbury - No. Under Eligibility for License and Use of Proceeds there are restrictions.
White Bear lake - No.
Blaine - Yes, collected by the Finance Dept.
Arden Hills - Yes, Collect 10% of net profits, to a special fund to be administered by the City
Council for lawful purposes. Payments to the fund shall be calculated for quarterly periods ending on
the last days of March, June, September and December each year.
St. louis Park - No,
Ham lake - No,
Eagan - No. Every organization shall expend 60% of its expenditures from gambling in the trade area.
New Hope - Yes.
Coon Rapids - At least 10% per year of an organization's net profits must be expended for lawful
purposes within the City of Coon Rapids, No less than 60% per year of the organization's net profits
must be expended for lawful purposes within the City's Trade Area,
Anoka - Yes, the organization shall be required to spend 10% of its net profits within the City, upon
a lawful purpose specifically designated by the City Council, unless the organization can show that it
spent an equivalent or greater sum for the benefit of citizens of the City within the preceding year
without such council designation.
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Oak Grove - Yes, the organization shall either contribute 10% of its net profits to a fund
administered and regulated by the City without cost to the fund, for disbursement by the City for
lawful purposes; or expend 10% of its expenditures for lawful purposes on Local School Purposes.
Cottage Grove - Yes, require gambling organizations to contribute 10% of net profit each month,
Ramsey - Any organization shall be required to contribute a certain percent of its net profits from lawful
gambling to a fund administered and regulated by the City without cost to such fund, The required
percent to contribute shall be established from time to time by Council resolution.
Do you have a limit on the number of locations an association can be at?
Roseville - No limit to the number of locations an association can be at.
Woodbury - No limit to the number of locations an association can be at.
White Bear Lake - Yes, a limit of three within the City.
Blaine - No limit to the number of locations an association can be at.
Arden Hills - Nine lawful gambling locations are allowed in Arden Hills.
St. Louis Park - No.
Ham Lake - Yes, a limit of three within the City.
Eagan - No limit of locations an association can operate legal gambling,
New Hope - No.
Coon Rapids - Yes, a limit of three within the City.
Anoka - No.
Oak Grove - Yes, a limit of five total locations for a year.
Cottage Grove - Yes, two locations within the City,
Ramsey - See ordinance.
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Do you have a limit on the number of associations per facility?
Roseville - No limit on the number of associations per facility.
Woodbury - No limit on the number of associations per facility.
White Bear Lake - Yes, only one per location.
Blaine - No limit on the number of associations per facility.
Arden Hills - Not at this time,
St. Louis Park - No.
Ham Lake - No.
Eagan - No limit on number of associations per facility.
New Hope - No,
Coon Rapids - Yes, only one per location.
Anoka - No,
Oak Grove - No,
Cottage Grove - Didn't answer.
Ramsey - See ordinance.
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Any other suggestions/recommendations?
Roseville - Currently have three associations using the bingo hall.
Arden Hills - Attached a copy of their ordinance for review.
Ham Lake - Attached a copy of their ordinance for review.
Eagan - Can access their code via www.cityofeagan.com - Section 6,35
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New Hope - Only allow local non-profit organizations which have operated for at least three years within
the City.
St. Louis Park - Provided copy of their ordinance for review,
Coon Rapids - Copy of Code from website.
Anoka - Only allow fraternal, religious, veterans, or other nonprofit organizations which have been in
existence for at least three years and has at least 15 active members,
Oak Grove - faxed a copy of their ordinance for review.
Ramsey - Have a copy of their ordinance for review. Look at Ordinance 94-05, repealed and replaced
original ordinance.
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ORDINANCE #94.05
CITY OF RAMSEY
ANOKA COUNT
STATE OF MINNESOTA
AMENDMENT TO CHAPTER 7 WHICH IS KNOWN AS THE LICENSING AND
PERMITS CHAPTER OF THE CITY CODE.
AN ORDINANCE AMENDING CHAPTER 7, SECTION 7.61 ENTITLED
"LAWFUL GAMBLING" OF THE CITY CODE OF RAMSEY, MINNESOTA
The City of Ramsey ordains:
SECTION 1. A.UTHORITY
This Ordinance is adopted pursuant to the authority granted by Minnesota Statutes, Chapter 349. et
al.
SECTION 2. A.MENnM~NT
Section 7.61 of the City Code is amended to read as follews:
7.61.01 Purpose
The purpose of thillseclion is to regulate and control the conduct of lawful gambling
pursuant to the provisions of Chapter 349 of Minnesota Statu~s.
7.61.02 Adoption of ~ererenc:e
Ckapter 349 of Minnesota SWutei is adopted by reference the same as if fully set forth
h~ln.
7.61.03 Notice; Approval or Disapproval
The applicant for a lawful gambling premises permit ("premises pennit") within the City
sha11.appIY 10 the Council in writinS in ~ manner I'e'JW= by law for a premises permit. at
least 60 days before issuing or rcncwina the premISCS 'p~rmit. Each application for a
premisel permit shall be a.pproved. or disapprovcQ by the Council.
"1.61.04 Location
Lawful .ambling under license issued by the Minnesota Gambling Control Board
("Board") may be conducted only at locations that comply with applicll.ble zoning, building,
fire ~ health codes of'the City. AIlll.pplications must be for a specific location with the
exception of Clul!! D (raffle only) licenses.
The following loeations ~ oonsidertld unsuitable for iamblin~ op=rations and any request
for a. p~milell permit It such a IQCation will bo rejected W1thOUt clear and convincing
~vidcJice that such II. location will not pose undue enforoement difficulties, (~ssen property
vatu" of adjoining properties, or expose gambling to persons under 18 years of age:
a.
Areas zoned for agriculture or residential use;
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b. Locations where the predominant clientele is und<< the age of 18 years,
'7.' 1.05 Condition a
Tho conduct of lawful gambling under license i!lsued by the Board shall be subject to the
following oondidons in ihc 011:
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A eopy of any lease agreement betwcon It non-profit organization and a gambling
location owner or operator sh&ll be filed with the Administrator together with the
p~mi5C5 pennit application;
Tho Council may refuse to issue I premiSC8 permit for a location in which gambling
violationa have previoualy occurred, and the Council may refuse to issue a lawful
gambling premi&e8 pennit to a non-profit organization which bas previously
violated tenns of this Code and/or Minnesota Statutes, Chapter 349.
The maximum number of gambling devices at anyone loeation in the City shall be
limited to two of anyone type of device. The maximum number of each gambling
device may be operated by anyone or more than one organization llolding a
pnmtises pcnnill1t anyone location.
7.61.06 love_UIlIUon
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Every Ol'ganization which files an application for i"uance or renewal of a premises permit
shill deliver tho a.~plication to the Adminiitrator. The Administrator shall investigate each
appJlc.ation and report any findings and recommendations to rhe Council.
7.61.0' FlUng of Recordsj Inspections; Access ao Records
Subd.l.Every organization holding a premiscs pennie to conduct lawful gambling in the
City shall flle with the Administrator copies of ell records and reports required to be
filCd with the Board purSUW1t to Minnesota Statutes, Chapter 349 and the rules and
regulations promul~ated th~eunder. The. reconls and reports shall be filed in the
office of rho AdminIStrator on or before the day they IlrO required to be filed with tho
Board;
Subd.2.Every gambling ovcmt in the City conducted by an organization under Minnesota.
StatlllCJ, Chapter 349 shall be open to insp,ction by officers of the Ramsey Police
Deparrment;
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Sllbd,3.The Administrator or employees of the Police D~a.rtm.ent. at the direction of the
Administrator, may inspect at any roalfonll.ble time, without not~ or search
warrant, a.U rocords of Il.J1 organization holding a premises permit in the City,
including Bambling r.ccount and oth~ bank records required by the Board to oe
mdntaincd and ~servcd.
7.61.08 Fee
Tho City will charge all new applications the maximum invo.stigadon fee pmnitted by
Minnesoea Statutes. Chl-prer 349 in order to cover costs incurred. investi~ating the
applb.tion. Any unused portion of this fee will be refunded to the applicant. This fe~ does
not apply to applications for roncwal of pre.mise pennitll or additional sites for an
orgattli.al:i.on cW'l'entJy holding a premises pennit in the City. (1)
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7.61.09 Use of Lawful Gambling Net Pron..
Any cq:anization that holds a premises.PCtRrlt sball be ~uired to contribute a certain
pere~t of its net profits from Jawfulsamblini to I fund administered and regulated by the
City without cost to such fund. The ~uired percent to be oontributed shall oe that percent
established from timt to time by Council resolution. However, in no event snan the
required percent be greatet than that amount allowed by Chapter 349 of Minnesota
StatulClI. Disbunc~t8 from this fund shall be for lawful purposes as determined from
time hi time by Councl1 resolution. The term I1net profits" aIi used herein shall be defined
al profits1ess amounts expended for allowable expenses. "Allowable eltpenscsll as LlSed
herein shall not include those "lawful purpose" expenditures defined by Chapter 349 of
Minnesota StatLIt:es.
7.61.10 E"pendflurea for Lawful Purposes Within CUy's Trade Area
An~ organization holding a pmmSOJ pemlit to conduct lawful J.ambIing within tho City
shall be required to e]li~~d 75% of its "lawful PUIpOllC" expenditures on lawful purposes
condl1Cled or localCd Within the City's trade area and to the benefit of the City's trade area.
In the event the CJ.ty is unable to detem1ine with a reasonable degree of certainty that the
required 7!% oIlhe lawful pU!'Posc expenditum of the organization holding a premises
pcimiuo conducllawful gambllnS within the City is being expended on lawful pUlpOses,
the City Administra.tor may require such other finanoiw infonnation as is reasonably
neecllllUy for tho Oty to maXc this determination.
Por putposea of this subsection. the tem1lrllde area is defined as the Cities of Ramsey,
Anale.. Amlever, and lhe Town of Bums in Anon COllnty, the City of Elk River in
Shetbume Count~ and the City of Dayton in Hennepin County. For :purposes of this
subsootion, the lenn "lawful purpose(s)" is that definition assigned to 11 by Minnesota
Statutes. Chapter M9. Thil subsection shallllpply to all organizations holding a premises
permit to oondul:t lawful gambling within the City.
SECTION 3. vrnLATlON~
Anyone who violates dle provisions of this section shll1l be guilty of a misdemeanor. This section
does not preclude civil and criminal penalties under applicablelaw8. Failure to file timely report&
and pa.yments as required by this &ection may result in a recommenda.tion to the Board that the
organization's premises permit should be revoked.
SECTION 4. SUMMA.RV
The followil\J'u the offICial summary of Ordin8Jlce 94-05, which has been approved by the City
Council of the City of Ramsey as clearly informing the public of the intent and effect of the
Ordinance.
The ordinance .~peab the ~isting elt)' Code Section 7.61 and replaces it with a new Section 7.61.
This section ll:to mgulale and control the conduct of lawful gambling pursuant to the provisions of
Chapter 349 of'Minnesota Statutes.
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SECTION S. EFFECTIVR DATE
The effective.dato of this Ordinanoe is thirty (30) days after its pamge and. publicalion, subject ID
City Charter Scction s.m.
Adopted by the Ramsey City CollIlCil the 24th day of May. 1994.
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ATTEST:
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IntroductJon Date:
Po.tln. Dates:
Adoption D.te:
Publicatlon Date:
Effective Date:
Ma, 10, 1994
May 10 - 24, 19P4
Ma)' 24, 15194
May 27, :1994
June 27, 1994
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SECTION:
5-3-1:
. 5-3-2:
5-3-3:
5-3-4 :
5-3-5:
5-3-6 :
5-3-7:
5-3-8 :
5-3-9:
CHAPTER 3
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o()ol i "",- n r(
GAMBLING
Purpose
Definitions
Licensing Requirements
Premises Permit
Approved Organizations
Management
Expenditures, Profits And Taxes
Background Information
Violation; Penalties
5-3-1: PURPOSE: The purpose of this chapter is to closely regulate and
control the conduct of gambling and to ensure that profits derived from gambling
activities in the city provide, to the extent authorized by law, direct benefits for the
citizens of Andover. (Amended Ord. 258, 5-4-1999)
5-3-2: DEFINITIONS: For the purposes of this chapter, the following
words and terms will have the meanings given them:
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BOARD:
LAWFUL
GAMBLING:
The State Gambling Control Board.
The operation of gambling activities by an organization
eligible for a license from the Board to conduct such
activities.
NET PROFITS,
LAWFUL PURPOSE,
AND ALLOWABLE
EXPENSE: Will have the meanings provided in Minnesota Statutes
Section 349.12, as may be amended from time to time.
PREMISES
PERMIT:
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A resolution adopted by the City Council
authorizing the named organization to operate
lawful gambling activities at a specified location in
the city.
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TRADE AREA:
The cities of Andover, Anoka, Coon Rapids, Ramsey,
Oak Grove, and Ham Lake. (Amended Ord. 258, 5-4-
1999)
5-3-3: LICENSING REQUIREMENTS:
A. State License Required: Except as specifically exempted by this
chapter, no organization may operate lawful gambling activities in the
city without a license issued by the Board.
B. Disapproval Of License: Nothing contained in this chapter shall be
deemed to limit the City Council's authority to disapprove a license for
lawful gambling.
C. Limitation Of Gambling Licenses: No organization shall be permitted to
conduct gambling in more than three (3) establishments within the city.
Only one organization shall be permitted to operate or sell lawful gambling
devices at an owned or leased establishment. (Amended Ord. 258, 5-4-
1999)
5-3-4: PREMISES PERMIT:
A.
Qualification For Permit; Compliance With Provisions: No organization
may obtain a new or renewal premises permit, or maintain a premises
permit, unless the organization and location of the lawful gambling
activities remain in full compliance with the provisions of this chapter and
all state laws related to lawful gambling as those laws may be amended
from time to time.
B. Application For Permit: Application for a new or renewal premises
permit must be made to the City Clerk on forms provided by the city.
C. Number Of Permits Per Location: Only one premises permit may be
issued to any particular location in the city.
D.
Revocation Of Permit: The City Council may by resolution revoke the
premises permit of any organization that does not comply with the
requirements of this chapter or state gambling laws as those laws may be
amended and revised from time to time. Prior to adopting a revocation
resolution, the organization will be given at least ten (10) days' notice of
the time, date, and place of the revocation hearing. At the hearing, the
organi zation may appear with or without counsel and submit evidence on
its behalf. A resolution revoking a premises permit must include the basis
for that action. A certified copy of the resolution will be forwarded to the
Board. (Amended Ord. 258, 5-4-1999)
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5-3-5:
APPROVED ORGANIZATIONS:
A. In order to be eligible for a premises permit, an organization must meet
each of the following requirements:
1. The organization has at least fifteen (15) members that are residents of
the city. Such organization must conduct regular meetings at least
monthly, and each person must attend not less than fifty percent (50%) of
all regularly scheduled meetings and pay dues annually in order to be
considered a member of such organization for qualification under this
chapter.
2. The physical site for the organization headquarters or the registered
business office of the organization is located within the city and has been
located within the city for at least two (2) years immediately preceding the
application for a license.
3. The physical site where the organization regularly holds its meetings
and conducts its activities, other than lawful gambling and fund raising, is
in the city and has been located within the city for at least two (2) years
immediately preceding application for a license.
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4. Meet all the qualifications for a lawful gambling license issued by the
Board.
5. The paddle wheel game is prohibited except for meat raffles, and no
premises permit shall be issued to any organization to conduct the paddle
wheel game except for meat raffles. (Amend. 10/18/05, Ord. 315)
6. The maximum rent allowed in leases to charitable organizations must
be in compliance with what is set forth in State Statute. No other services
or expenses provided or contracted by the lessor may be paid by the
organization, including but not limited to trash removal, janitorial and
cleaning services, snow removal, lawn services, electricity, heat, security,
security monitoring, storage, other utilities or services, and in the case of
bar operations, cash shortages. Any other expenditures made by an
organization that are related toa leased premises must be approved by the
Director of the Gambling Control Board. Rent payments may not be made
to an individual. (Ord. 313, 9/06/05)
B. Any organization, which meets the conditions set forth above shall certify
in writing on its application which conditions are being met. (Amended
Ord. 258, 5-4-1999)
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5-3-6:
MANAGEMENT: All gambling operations must be managed by a
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bona fide member of the licensed organization. (Amended Ord. 258, 5-4-1999)
5-3-7: EXPENDITURES, PROFITS AND TAXES:
A. Expenditures For Lawful Purposes:
1. During any year that an eligible organization is licensed to conduct
gambling events, not less than ninety percent (90%) of its lawful purpose
expenditures will be for lawful purposes conducted or located within the
city trade area. A semi-annual report of the expenditures for lawful
purposes within the trade area shall be provided to the City Clerk on or
before July 2 and February 2 of each year after the date of the adoption of
this chapter.
2. Not less than ten percent (10%) per year of the amounts specified
herein must be expended for lawful purposes within the city.
B.
Contribution Of Net Profits: During any year that an eligible organization
is licensed to conduct gambling events, such organization shall
contribute ten percent (10%) of the net profits derived from lawful
gambling to a fund administered and regulated by the city, without cost
to such fund, for disbursements by the city of the receipts for lawful
purposes.
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C. Gambling Tax: Pursuant to Minnesota Statutes Section 349.213, a
gambling tax is hereby imposed of one-tenth percent (0.1 %) of the gross
receipts of each licensed organization from all lawful gambling less
prizes actually paid out by the organization. Such tax shall be imposed
and commenced to accrue as of September 1, 1991, and shall be
payable at the office of the City Clerk on October 2, 1991 and on or
before July 2 and February 2 of each year thereafter.
D. Records And Reports: All qualified organizations operating gambling
devices in the city shall keep monthly financial records of same and
provide such records to the City Clerk commencing September 2,
991, and on or before July 2 and February 2 of each year thereafter.
(Amended Ord. 258, 5-4-1999; amd. 2003 Code)
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5-3-8: BACKGROUND INFORMATION: Acopy of all applications and
reports required by and submitted to the Minnesota Charitable Gambling Control
Board shall also be sLbmitted to the City Clerk within seven (7) days after they
are submitted to said Board. (Amended Ord. 258, 5-4-1999)
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5-3-9: VIOLATION; PENALTIES: Any person violating any of the
provisions of this chapter shall be guilty of a misdemeanor and subject to all
penalties provided under state law. (Amended Ord. 258, 5-4-1999)
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