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HomeMy WebLinkAboutFebruary 6, 2025 PARK AND RECREATION COMMISSION MEETING – FEBRUARY 6, 2025 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Stenzel on February 6, 2025, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Ryan Dawson, Emily Honer, Bruckner Johnson, Kristin Lackie, Jim Lindahl, Liza Shafto and Shane Stenzel. Commissioners Absent: Also Present: Parks & Streets Operations Manager Jason Baumunk. OATH OF OFFICE/NEWLY APPOINTED COMMISSIONERS Vice Chair Shane Stenzel administered the Oath of Office for Commissioners Emily Honer, Liza Shafto, Ryan Dawson and Kristin Lackie. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2025 Motion by Commissioner Lindahl, seconded by Commissioner Lackie to nominate Shane Stenzel as Chair for the Andover Park and Recreation Commission for 2025. Motion carried on a 7-ayes, 0-nays vote. Motion by Commissioner Lackie, seconded by Commissioner Stenzel to nominate Jim Lindahl as Vice Chair for the Andover Park and Recreation Commission for 2025. Motion carried on a 7-ayes, 0-nays vote. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES January 16, 2025 Meeting Regular Andover Park & Recreation Commission Meeting Minutes – February 6, 2025 Page 2 Motion by Commissioner Lackie seconded by Commissioner Shafto, to approve the January 16, 2025 Park Commission Regular Meeting minutes as presented. Motion carried on a 4-ayes, 0-nays, 3-present (Lindahl, Dawson, Honer) and 0-absent vote. APPROVAL OF AGENDA Motion by Commissioner Lindahl, seconded by Commissioner Lackie, to approve the February 6, 2025 Park Commission Regular Meeting Agenda as presented. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. OUTSTANDING ITEMS Parks and Streets Operations Manager Jason Baumunk reviewed the Outstanding Items Report along with pictures of most of the items: th On-going Projects: Outdoor rinks have been open since December 14 and are getting heavy use. We have had to close a few days due to the warm weather, but are still seeing good ice conditions. The new skating loop at Hidden Creek North Park and working out well and getting used. Staff are actively trimming trees along trails and in the parks. If you have any areas of concern, please contact the Public Works Department to report these issues. Trees were cleared adjacent to the City Campus ice rinks for the Crosstown/Nightingale roundabout project. Pine Hills Multipurpose Building – The structure is complete and the plumbing and electrical are installed. The well, septic, and electrical connection are scheduled over the winter and early spring. The building is expected to be completed and open by late spring of 2025. The well was drilled and found good, clean water. Final connection to the building will be made this spring. Updates on 2025 Park CIP Projects – New Park at Fields of Winslow Cove East Park – The playground equipment has been delivered, and the contractor is scheduled to install the playground, sidewalk, and picnic table pad early in the spring. Parks staff are planning on installing the irrigation right after the playground is completed. Sunshine Basketball Court Upgrades – Staff is currently working with a local contractor on quotes for surfacing, upgrading backboards, and fencing. Other Items of Interest: New Trail Segment Along Coon Creek – The easement has been secured and a DNR Local Trail Connection Grant was awarded in the amount of $250,000. The grant funds must be used by June of 2026. Staff have brush mowed the trail and survey and design work has started. Staff have started the bridge design with the bridge contractor. Regular Andover Park & Recreation Commission Meeting Minutes – February 6, 2025 Page 3 Parks Maintenance Update: Mr. Baumunk reviewed the Weekly Parks Maintenance for 1/17/25, and 1/24/25, CHAIR’S REPORT No reports. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Johnson, to adjourn the meeting at 6:10 p.m. Motion carried on a 7-ayes, 0-nays. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. PARK AND RECREATION COMMISSION WORK SESSIONMEETING – FEBRUARY 6, 2025 MINUTES The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on February 6, 2025, 6:15 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Commissioners Ryan Dawson, Emily Honer, Bruckner Johnson, Kristin Lackie, Jim Lindahl, and Liza Shafto. Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk DISCUSSION – REVIEW THE PARK & RECREATION COMMISSION INFORMATION PACKET Mr. Baumunk reviewed the Park and Recreation Commission is requested to discuss the information packet materials that staff provided. Staff provided via email, or hard copy upon request, an information packet containing reference items to guide the Park & Regular Andover Park & Recreation Commission Meeting Minutes – February 6, 2025 Page 4 Recreation Commissioners. Also provided was an overview of the open meeting laws published by the League of MN Cities Trust. Commissioner Lindahl requested a paper copy of each meeting packet. The index for the information provided is: A. Park Commissioners – Addresses & Telephone Numbers B. Role of the Park & Recreation Advisory Commission C. City Code – Park & Recreation Commission D. Park Comprehensive Plan E. 2021 Park Dedication Report and Exhibits F. 2025-2029 CIP/Parks (Replacement Items and New Improvements) G. City Code – Park Dedication Requirements H. City Code – Park & Recreation Areas Regulations and Violations/Penalties I. Policy for Naming and Renaming of Parks, Park Facilities and Trails J. Policy for Memorial Plaques and Benches K. Guidelines for Field Usage by Youth Athletic Associations L. Annual Park Usage Fees M. Master Plans – Pine Hills North, Kelsey Round Lake Park, City Campus N. City Parks Map Mr. Baumunk noted an interactive map of the City including the parks can be found on the City of Andover website under Your Government/GIS Department. https://www.andovermn.gov/189/GIS-Department. DISCUSS OBJECTIVES FOR 2025 Mr. Baumunk reviewed the Park and Recreation Commission is requested to discuss the objectives, goals, and upcoming projects for 2025.Looking ahead for 2025, there are a number of objectives to be accomplished. Staff would like to introduce several of the large items to start the discussions with the Commission.  2026-2030 Parks Capital Improvement Plan – These discussions will start at the next meeting. The Commission will need to review the updated Future Facilities Chart provided at that meeting and make recommendations on the 2026-2030 CIP. The goal will be to have a draft ready to present to the City Council at the June 24 Joint Meeting. Kelsey Round Lake Park Master Plan additions were a large discussion in the last couple of years, this will be a goal to finalize some of these items for 2026 and beyond.  Park Dedication Study – Rural Reserve – The Rural Reserve is a section of roughly 800 acres in the center of the City. In the event that the City extends the MUSA pursuant to the Rural Reserve Area, additional facilities and land will be needed to accommodate the projected future population. Rural Reserve Area is not included in the park dedication study and will stand on its own if and when Regular Andover Park & Recreation Commission Meeting Minutes – February 6, 2025 Page 5 the Rural Reserve Area is ready for development. Currently there is a purchase agreement for 804 acres in the Rural Reserve and early discussions have started with the City Council on a development proposal. Due to this, a park dedication study for this area will need to be completed to determine park-related needs for facilities, space, and trails in the near future. Chair Stenzel asked for every acre of park land taken how many FTE’s does it take to maintain. He asked how the overall budget is affected. This needs to be considered whenever taking park land rather than cash in lieu of land. There was further discussion on development of parks and the rural reserve.  Pine Hills North Reservable Shelter – With the new reservable shelter coming online this year, usage decisions, policies, and reservation procedures will need to be determined. This will need to be started early so it has time for Council input. The goal is to have this online by June 1, 2025. Currently the City has one reservable shelter in town. Mr. Baumunk showed a drawing of Fields of Winslow Cove.  Mr. Baumunk asked if there were any additional items that the Commission wants to address or focus on for 2025. Expansion of the skate park will also be discussed to develop a plan so budget can be set for next year. It is the goal of staff to provide the supporting materials and information needed to the Park & Recreation Commission so informed decisions can be made for the future on the park system. Staff utilize public, athletic association, industry professionals, maintenance staff, and administrative staff input while providing information to the Commission to help support the process. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Lackie, to adjourn the meeting at 7:15 p.m. Motion carried on a 7-ayes, 0-nays. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.