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HomeMy WebLinkAbout2025-03-06 AC I T Y O F NDOVER#lk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Park& Recreation Commission Regular Meeting Thursday, March 6, 2025 City Hall—Council Chambers 1. Call to Order—6:00 p.m. 2. Resident Forum 3. Approval of Minutes (2/6/25, 2/22/25) 4. Agenda Approval 5. Accept Donation—Memorial Bench 6. Discussion—2026-2030 Park CIP 7. Discussion—Pine Hills North Shelter Policy 8. Outstanding Items 9. Adjournment PARK AND RECREATION COMMISSION WORK SESSIONMEETING— FEBRUARY 6, 2025 MINUTES The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on February 6, 2025, 6:15 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Commissioners Ryan Dawson, Emily Honer, Bruckner Johnson, Kristin Lackie, Jim Lindahl, and Liza Shafto. Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk DISCUSSION — REVIEW THE PARK & RECREATION COMMISSION INFORMATION PACKET Mr. Baumunk reviewed the Park and Recreation Commission is requested to discuss the information packet materials that staff provided. Staff provided via email, or hard copy upon request, an information packet containing reference items to guide the Park & Recreation Commissioners. Also provided was an overview of the open meeting laws published by the League of MN Cities Trust. Commissioner Lindahl requested a paper copy of each meeting packet. The index for the information provided is: A. Park Commissioners —Addresses & Telephone Numbers B. Role of the Park & Recreation Advisory Commission C. City Code—Park& Recreation Commission D. Park Comprehensive Plan E. 2021 Park Dedication Report and Exhibits F. 2025-2029 CIP/Parks (Replacement Items and New Improvements) G. City Code—Park Dedication Requirements H. City Code—Park & Recreation Areas Regulations and Violations/Penalties I. Policy for Naming and Renaming of Parks, Park Facilities and Trails J. Policy for Memorial Plaques and Benches Regular Andover Park& Recreation Commission Meeting Minutes—February 6, 2025 Page 2 K. Guidelines for Field Usage by Youth Athletic Associations L. Annual Park Usage Fees M. Master Plans—Pine Hills North, Kelsey Round Lake Park, City Campus N. City Parks Map Mr. Baumunk noted an interactive map of the City including the parks can be found on the City of Andover website under Your Government/GIS Department. https://www.andovennn.gov/189/GIS-Department. DISCUSS OBJECTIVES FOR 2025 Mr. Baumunk reviewed the Park and Recreation Commission is requested to discuss the objectives, goals, and upcoming projects for 2025.Looking ahead for 2025, there are a number of objectives to be accomplished. Staff would like to introduce several of the large items to start the discussions with the Commission. • 2026-2030 Parks Capital Improvement Plan—These discussions will start at the next meeting. The Commission will need to review the updated Future Facilities Chart provided at that meeting and make recommendations on the 2026-2030 CIP. The goal will be to have a draft ready to present to the City Council at the June 24 Joint Meeting. Kelsey Round Lake Park Master Plan additions were a large discussion in the last couple of years, this will be a goal to finalize some of these items for 2026 and beyond. • Park Dedication Study—Rural Reserve—The Rural Reserve is a section of roughly 800 acres in the center of the City. In the event that the City extends the MUSA pursuant to the Rural Reserve Area, additional facilities and land will be needed to accommodate the projected future population. Rural Reserve Area is not included in the park dedication study and will stand on its own if and when the Rural Reserve Area is ready for development. Currently there is a purchase agreement for 804 acres in the Rural Reserve and early discussions have started with the City Council on a development proposal. Due to this, a park dedication study for this area will need to be completed to determine park-related needs for facilities, space, and trails in the near future. Chair Stenzel asked for every acre of park land taken how many FTE's does it take to maintain. He asked how the overall budget is affected. This needs to be considered whenever taking park land rather than cash in lieu of land. There was further discussion on development of parks and the rural reserve. • Pine Hills North Reservable Shelter—With the new reservable shelter coming online this year, usage decisions, policies, and reservation procedures will need to be determined. This will need to be started early so it has time for Council input. The goal is to have this online by June 1, 2025. Regular Andover Park& Recreation Commission Meeting Minutes—February 6, 2025 Page 3 Currently the City has one reservable shelter in town. Mr. Baumunk showed a drawing of Fields of Winslow Cove. • Mr. Baumunk asked if there were any additional items that the Commission wants to address or focus on for 2025. Expansion of the skate park will also be discussed to develop a plan so budget can be set for next year. It is the goal of staff to provide the supporting materials and information needed to the Park & Recreation Commission so informed decisions can be made for the future on the park system. Staff utilize public, athletic association, industry professionals,maintenance staff, and administrative staff input while providing information to the Commission to help support the process. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Lackie, to adjourn the meeting at 7:15 p.m. Motion carried on a 7-ayes, 0-nays. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. PARK AND RECREATION COMMISSION MEETING—FEBR UAR Y 6, 2025 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Stenzel on February 6, 2025, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Ryan Dawson, Emily Honer, Bruckner Johnson, Kristin Lackie, Jim Lindahl, Liza Shafto and Shane Stenzel. Commissioners Absent: Also Present: Parks & Streets Operations Manager Jason Baumunk. OATH OF OFFICE/NEWLYAPPOINTED COMMISSIONERS Vice Chair Shane Stenzel administered the Oath of Office for Commissioners Emily Honer, Liza Shafto, Ryan Dawson and Kristin Lackie. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2025 Motion by Commissioner Lindahl, seconded by Commissioner Lackie to nominate Shane Stenzel as Chair for the Andover Park and Recreation Commission for 2025. Motion carried on a 7-ayes, 0-nays vote. Motion by Commissioner Lackie, seconded by Commissioner Stenzel to nominate Jim Lindahl as Vice Chair for the Andover Park and Recreation Commission for 2025. Motion carried on a 7-ayes, 0-nays vote. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES January 16, 2025 Meeting Regular Andover Park& Recreation Commission Meeting Minutes—February 6, 2025 Page 2 Motion by Commissioner Lackie seconded by Commissioner Shafto, to approve the January 16,2025 Park Commission Regular Meeting minutes as presented. Motion carried on a 4-ayes, 0-nays, 3-present (Lindahl, Dawson, Honer) and 0-absent vote. APPROVAL OFAGENDA Motion by Commissioner Lindahl, seconded by Commissioner Lackie, to approve the February 6, 2025 Park Commission Regular Meeting Agenda as presented. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. OUTSTANDING ITEMS Parks and Streets Operations Manager Jason Baumunk reviewed the Outstanding Items Report along with pictures of most of the items: On-going Projects: Outdoor rinks have been open since December 141h and are getting heavy use. We have had to close a few days due to the warm weather, but are still seeing good ice conditions. The new skating loop at Hidden Creek North Park and working out well and getting used. Staff are actively trimming trees along trails and in the parks. If you have any areas of concern, please contact the Public Works Department to report these issues. Trees were cleared adjacent to the City Campus ice rinks for the Crosstown/Nightingale roundabout project. Pine Hills Multipurpose Building— The structure is complete and the plumbing and electrical are installed.The well,septic, and electrical connection are scheduled over the winter and early spring. The building is expected to be completed and open by late spring of 2025. The well was drilled and found good, clean water. Final connection to the building will be made this spring. Updates on 2025 Park CIP Projects—New Park at Fields of Winslow Cove East Park — The playground equipment has been delivered, and the contractor is scheduled to install the playground, sidewalk, and picnic table pad early in the spring. Parks staff are planning on installing the irrigation right after the playground is completed. Sunshine Basketball Court Upgrades — Staff is currently working with a local contractor on quotes for surfacing, upgrading backboards, and fencing. Other Items of Interest: New Trail Segment Along Coon Creek — The easement has been secured and a DNR Local Trail Connection Grant was awarded in the amount of$250,000. The grant funds must be used by June of 2026. Staff have brush mowed the trail and survey and design work has started. Staff have started the bridge design with the bridge contractor. Regular Andover Park& Recreation Commission Meeting Minutes—February 6, 2025 Page 3 Parks Maintenance Update: Mr. Baumunk reviewed the Weekly Parks Maintenance for 1/17/25, and 1/24/25, CHAIR'S REPORT No reports. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Johnson, to adjourn the meeting at 6:10 p.m. Motion carried on a 7-ayes, 0-nays. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. PARK AND RECREATION COMMISSION WORK SESSION MEETING— FEBRUARY20, 2025 MINUTES The Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on February 20, 2025, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Commissioners Ryan Dawson, Emily Honer, Bruckner Johnson, Kristin Lackie, Jim Lindahl, and Liza Shafto. Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk DISCUSS 2026-2030 CIP—PARK CAPITAL IMPROVEMENTS Mr. Baumunk reviewed the Park and Recreation Commission is requested to begin discussing the 2026-2030 Park Capital Improvement Plan (CIP). The target date for the draft CIP is Friday, June 6, 2025. A projected fund balance sheet that was prepared by the Finance Department was provided for Commission consideration. This projected fund balance does show the final payment for the $1,000,000 that was approved by the City Council to be used for the construction of the Community Center Expansion from the Park Dedication Fund. The Park & Recreation Commission should review the future improvements in zones A- D and determine what projects should be considered for the next 5 years. The following was identified in the 2025-2029 CIP. 2025 • Annual Misc. Projects - $25,000 • Park at Fields at Winslow Cove - $170,000. This is a new park that is identified in the development plans. • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution. • Sunshine Basketball Court Improvements— Sport Court surfacing, fencing and improved backboards $65,000. Regular Andover Park& Recreation Commission Meeting Minutes—February 20, 2025 Page 2 2026 • Annual Misc. Projects - $25,000. • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding and Interpretive Signs - $230,000. • Skate Park Expansion - $125,000. • Sunshine Parking Lot Lights, West and South Lots - $30,000 (Actual costs TBD in 2025). • Oakview Park Irrigation - $20,000. • Pave Hawkridge Park Parking Lot - $150,000. 2027 • Annual Misc. Projects - $25,000. • Zone A Projects TBD - $150,000. • Pine Hills North Master Plan Additions—TBD $100,000. • Pave Timber Trails Park Parking Lot - $52,000. 2028 • Annual Misc. Projects - $25,000. • Pleasant Oaks Sidewalk—ADA Access trail from the street to the playground. $4,000. • Zone D - $100,000 2029 • Annual Misc. Projects - $25,000. • Parking Lot Paving TBD - $100,000. • Zone C Improvements TBD $150,000. Funding for these projects comes from the Park Dedication Fund. The Finance Department has indicated to Staff that the ending fund balance for each of the 5 years should have a minimum positive balance of$50,000 or more. Also provided for Commission consideration were 2025-2030 Park Improvement Fund Projected Fund Balance Sheet, Future Facilities Chart by Zone from the 2021 Park Dedication Study, and Staff Recommendations from 2021 Future Facilities Chart. Commissioner Lindahl asked if maintenance is included in the budget. Mr. Baumunk stated it is included along with replacement costs. Commissioner Johnson asked how long the value stays in place. Mr. Baumunk stated it is adjusted each year. It increases slightly each year. Mr. Baumunk asked the Commission for their comments starting with 2026. The list is from the CIP with staff recommendations. Regular Andover Park& Recreation Commission Meeting Minutes—February 20, 2025 Page 3 Commissioner Honer asked if the year noted is the staff recommendation for when it happens. Mr. Baumunk stated it is when it is proposed in the CIP. Commissioner Lindahl suggested possibly a bike loop in Fox Park. If the skating loop continues at Hidden Oaks more lighting would be needed. Mr. Baumunk noted there is a grant available for 2027. A grant had been received for Kelsey Round Lake Park. Commissioner Lindahl noted once a grant is received for an area there is a good chance the grant monies will continue for that area. Commissioner Lindahl asked if the neighbor has been contacted to share the plan and Mr. Baumunk stated he will find out. The addition of some tree screening may be needed. Northwoods West tennis courts have no parking lot. It was resurfaced and changed to one tennis curt and two pickleball courts. May wish to add the paved parking lot in 2028. Rose Park is heavily used for baseball,but there is not enough parking to support it. The possibility of adding some parking may be beneficial. There is no parking on the street. Chair Stenzel suggested no CIP monies be spent here. There are dedicated revenues that come in ($41,000) can only be used at Rose Park. These revenues are from the cell tower rental fees. A parking lot would could cost $70,000 - $75,000 TBD. Strootman Park by the river has a canoe access. The parking lot has a gravel lot that is used by softball for practices. This would be eligible for DNR funding. Andover Station North has expanded concessions, and they have asked for more tables and seats for people to sit. The Tom Anderson trail connects the corridor from Hanson to Prairie Road. Coon Creek did some restoration a few years ago and there were requests for benches. Commissioner Honer stated there are always people on that trail. Commissioner Lindahl noted Tom Anderson was a Park Commissioner years ago who passed away. Hidden Creek East has been brought up a number of times over the years. It is available for practice fields only. There is no irrigation currently. It has a big dry space and was previously known as the sticker patch. Shadowbrook East is heavily used with a parking area. There could be a shelter or something added there. Commissioner Dawson asked about the basketball court at Prairie Knoll. There is a basketball court and small warming house next to it. Football uses this as their home facility. The basketball court was on the list but was taken off. The Football Association is attempting to make plans to expand the building to be used for storage. This piece is on hold pending future conversations. There is a trail going through the park. Parking was an issue in the past but has been better recently. The sunflower field will not be happening going forward due to parking issues. Chair Stenzel asked if the sunflower field might be Regular Andover Park& Recreation Commission Meeting Minutes—February 20, 2025 Page 4 something the City would want to do in partnership with the land owners. This could be a program idea through the Andover Community Center. Commissioner Lindahl suggested the 7.16 acres near Hawkridge. There was discussion about partnering with organizations for a sunflower field. Mr. Baumunk stated there is no recreation department within the City with staff to do programming, etc. The Community Center is owned by the City and managed. Staffs role is facility maintenance. The Facilities Manager, Erik Sutherland, reports to the City Administrator. The Sunshine Basketball Court Improvements probably would not be done in 2025 due to the condition of the court. Commissioner Honer asked if there have been resident complaints about the condition of the court. The court is well used the attempt was to make it better. The asphalt would need to be replaced and the fencing done after. The CIP will be on the agenda for future Park & Recreation Commission meetings. Chair Stenzel thanked Mr. Baumunk for putting this together. Staff recommendations are very much appreciated. He asked if staff could prioritize what is needed. Chair Stenzel thinks safety is important and paving things to reduce maintenance is a win. There is a lot of money and it should be spent in the community. If we don't spend it someone will spend it for us. Prices increase 3-5% every year. We should do everything we can in 2026. Commissioner Shafto stated it would be prudent to prioritize the items the residents are asking for. Chair Stenzel asked if it would be worth exploring community engagement on park projects. It would be nice to get input from the residents. The QR Codes in the parks to gather information would be a good idea. Commissioner Johnson suggested a request for feedback be included in the newsletter. Commissioner Honer stated there is a controlled way of rating what is liked to help standardize the answers. Commissioner Johnson suggested anything that can be moved up to 2026 should be looked at for the clearly defined items. Mr. Baumunk stated there will be more potentially more park dedication monies coming in from future projects. Commissioner Honer stated an idea of what can feasibly be done in a year would be helpful. Mr. Baumunk will discuss with staff. Mr. Baumunk stated the larger projects are spread out due to staff time requirements with planning the larger projects. In 2026, the skate park expansion is proposed. The current structures are made out of wood and wearing out. Concrete would be much better and longer lasting. It would be nice to find an actual consultant that deals with skate parks. Chair Stenzel will let Mr. Baumunk know the names of some consultants. More features and areas would be added. Regular Andover Park& Recreation Commission Meeting Minutes—February 20, 2025 Page 5 Commissioner Honer stated she likes the ideas of getting the student users involved in the planning. Commissioner Honer stated the crossing guards use the parking lot and they should be asked for feedback. Additional lighting is planned. Any Commissioners with comments should get ahold of Mr. Baumunk. DISCUSS PINE HILLS NORTH SHELTER USAGE Mr. Baumunk reviewed the Commission is requested to begin discussions on the usage, rental rules and regulations and reservation policy for the new reservable space at the Pine Hills North Shelter. Policies from other cities were provided for Commission review. With the new shelter expected to come online this spring, many items need to be discussed and decided on for various items at that shelter. The following are to be discussed: • Hours of Operation—The shelter has two indoor bathrooms that are planned to be on electronic controls. These could be open for park hours (6am— 1 1pm) a shortened schedule, or only open with reservations. o Rental Hours —Do we limit the hours it is available, so it does not go too late. Anoka for example, facilities are available from 11 am— 8pm on weekends, one reservation allowed per day. Hourly rentals 9am— 8pm weekdays. • Rules and Regulations, Reservation Policy—The City of Champlin Rules and Regulations and the City of Anoka Park Facility Rentals & Reservations are a good starting point for the discussion. Staff is requesting the Commission discuss any additions, subtractions, and revisions to these. • Cleaning Checklist/FAQs—The City of Ramsey has a nice checklist of expectations which were provided for review. Staff recommends reading through this and be ready to discuss any additions, subtractions, and revisions. The Park and Recreation Commission is requested to discuss the usage, rental rules and regulations, reservation policy, and any other suggestions for the Pine Hills North reservable shelter and give staff direction on how to proceed. Mr. Baumunk stated Andrews Park in Champlin is similar to Pine Hills North Shelter. He would like to adopt the Champlin policies and use in Andover. He will bring it back to the Commission for review. The City of Ramsey has a great cleaning checklist. Having the checklist and holding the deposit if it is not cleaned would ensure people would clean up. The hours of operation needs further discussion. There are concerns about having the restroom open after dark. The porta-potties are utilized and paid for by Boreal Soccer Club. Regular Andover Park& Recreation Commission Meeting Minutes—February 20, 2025 Page 6 Commissioner Honer stated it is helpful to have porta-potties everywhere within the parks. She feels they are sufficient, and the restroom would not need to be open late. It would not be an issue to open the restroom at 8 a.m. Commissioner Lindahl suggested this shelter not be kept open late as there have been problems. Chair Stenzel stated the restroom should be closed half an hour after dusk and adjusted as needed. Commissioner Honer asked if we can require a special event insurance. Many people are not aware this is available. Mr. Baumunk stated the shelter would accommodate approximately 40 people. Commissioner Honer suggested the event insurance be recommended if not required. Mr. Baumunk stated he will research. A key will be checked out at City Hall. Commissioner Honer asked if there is staff available on-call for parks and Mr. Baumunk stated he is the one for parks along with the parks leadperson. The cleaning will be contracted out. Cameras will be on the inside of the shelter to remotely monitor. Commissioner Shafto asked if there is a policy about dogs in parks. Mr. Baumunk stated they have to be leashed and they need to be picked up after. The dog policy should be included in the information for reservations. Deposits and Hourly Rates seem more appropriate in what Champlin is charging. Ramsey's rates seem very low. Commissioner Honer asked if there will be a dumpster for garbage from the rentals and Mr. Baumunk stated it will be behind the building in an enclosure. OTHER TOPICS-NONE ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Johnson, to adjourn the meeting at 7:11 p.m. Motion carried on a 7-ayes, 0-nays. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. 9 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineerl�-� FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: Accept Donation—Memorial Bench DATE: March 6, 2025 INTRODUCTION The Park and Recreation Commission is requested to make a recommendation on accepting a memorial bench at Prairie Knoll Park. DISCUSSION Staff received a request to accept a donation from the Joe DeMaio family for a memorial bench in the honor of Joe DeMaio. The bench is to be located at Prairie Knoll Park, along the trail that overlooks the center football field. The location has been looked at and approved by the Parks Department Maintenance Staff. The bench would be consistent with the type of bench that is typically installed within the City of Andover parks. BUDGET IMPACT The amount of the donation is $1,000, which will be placed in an escrow to complete the project per the City of Andover Policy for Memorial Plaques and Benches (Included in the Park Informational Packets that were provided to the Commissioners). Unused funds will be returned to the applicant. ACTION REQUIRED The Park and Recreation Commission is requested to make a recommendation on accepting the donation by the family of Joe DeMaio for a bench in his honor. Respectfully submitted, Jason Baumunk Attachments: Application for Memorial '/ City of Andover Application for Memorial Applicant Name: Joe Demalo Family Address: 1685 Crosstown Blvd NW Telephone Number:(H) 763.528.8907 (w) Existing Facility Name:—P_raIdiLKn-oll_P-ark-N-st_Fiied Type of Memorial: Tree&Plaque Bench&Plaque Wording for Plaque and Desired Location: InJoAng_memory of Joe Demalo January 18, 1965 - February 25, 2021 Please attach other supporting documents. Adopted 9/4107 RENGINEERINGIPARKS7Memo ial Plaque PoINCYAoc 3 C I T Y O F NNDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer�� FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: Discuss 2026-2030 CIP Park Capital Improvements DATE: March 6, 2025 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2026-2030 Park Capital Improvement Plan (CIP). DISCUSSION The target date for the draft CIP is Friday June 61h. The Park & Recreation Commission should review the future improvements in zones A-D and determine what projects should be considered for the next 5 years. Attached is a draft of the 2026-2030 CIP including notes from staff. Also attached is the condensed version of the 2021 Future Facilities Chart based on staff recommendations as well. Below is what was identified in the 2025-2029 CIP. 2025 • Annual Misc. Projects - $25,000 • Park at Fields at Winslow Cove - $170,000. This is a new park that is identified in the development plans. • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution • Sunshine Basketball Court Improvements. —Sport Court surfacing, fencing and improved backboards. $65,000—This project is likely not feasible, updates will be provided as we learn more. 2026 • Annual Misc. Projects - $25,000 • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding, and Interpretive Signs— $230,000 • Skate Park Expansion—$125,000 • Sunshine Parking Lot Lights, West and South Lots - $30,000 (Actual costs TBD in 2025) • Oakview Park Irrigation - $20,000 • Pave Hawkridge Park Parking Lot - $150,000 2027 • Annual Misc. Projects - $25,000 • Zone A Projects TBD - $150,000 • Pine Hills North Master Plan Additions—TBD $100,000 • Pave Timber Trails Park Parking Lot - $52,000 2028 • Annual Misc. Projects - $25,000 • Pleasant Oaks Sidewalk—ADA Access trail from the street to the playground. $4,000 • Zone D - $100,000 2029 • Annual Misc. Projects -$25,000 • Parking Lot Paving TBD - $100,000 • Zone C Improvements TBD $150,000 BUDGET IMPACT Funding for these projects comes from the Park Dedication Fund. The Finance Department has indicated to staff that the ending fund balance for each of the 5 years should have a minimum positive balance of$50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to review the draft of the attached 2026-2030 Parks CIP and make recommendations for revisions, additions, or subtractions. Respectfully submitted, 1 AT'L� Jason Baumunk Attachments: 2026-2030 CIP Draft w/ Staff Notes, 2021 Future Facilities Chart with staff recommendations 2026-2030 Draft CIP /w Staff Notes Every year has Annual Misc. Projects budgeted - $25,000 2026 • Skate Park Expansion—$125,000 —Ask for approval to hire a consultant, then work with local youth on input for design options. • Sunshine Parking Lot Lights, West and South Lots - $30,000 (Actual costs TBD in 2025) • Oakview Park Irrigation - $20,000 • Pave Hawkridge Park Parking Lot - $150,000 • Meadowood North— Remove sand volleyball court and add basketball court? Engage neighborhood this summer with a survey. Look at need for a security light at the same time. • Additional benches along Tom Anderson Trail — Request for one by the new rapids near RR bridge. • Fields of Winslow Cove East Park 2027 • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding, and Interpretive Signs—$230,000 - Moved from 2026- Figure out design in 2026 and apply for a DNR Grant. • Zone A Projects TBD - $150,000 Fox Park Additions? Suggestions? • Pine Hills North Master Plan Additions—TBD $100,000 - Possibly move to 2028 and determine needs after a master plan review. • Pave Timber Trails Park Parking Lot - $52,000 • Fields of Winslow Cove East Park 2028 • Northwoods West Parking Lot. Possibly look at upgrading to a small shelter. Currently single picnic table with a roof. • Pleasant Oaks Sidewalk—ADA Access trail from the street to the playground. $4,000 • Zone D - $100,000 Prairie Knoll Park? Additional parking and trails. Warming house will need to be addressed/remodeled. 2029 • Parking Lot Paving TBD - $100,000 Lunds? • Lunds Park additions? Small shelter, outfield fencing potentially with ABA • Zone C Improvements TBD $150,000 • Langseth Park— Large space with no other parks in the area. Shelter and picnic table identified in plan. Neighborhood engagement to determine demand? 2030 • Strootman Park • Strootman Canoe Landing and lot • Gazebo Replacement/Upgrade at Sunshine Park? Condensed Future Facilities Chart- Staff Recommendations BOLD=Identified CIP Year Zone Landscaping $ 2,500.00 Fox Meadows Large underutilized park Security Light $ 7,500.00 Fox Meadows FUTURE EQUIPMENT TOTAL $ 10,000.00 Fox Meadows Pave Parking Lot w/C& G (60-90 Stalls) $ 135,000.00 Hawkridge 2026 Warming House/Restrooms&Storage/Mtg Room $ 250,000.00 Hawkridge Security Light(2)" $ 15,000.00 Hawkridge Septic System $ 20,000.00 Hawkridge FUTURE EQUIPMENT TOTAL $ 285,000.00 Hawkridge Landscaping around Park Sign $ 1,000.00 Langseth Medium Shelter w/Concrete Pad ($30,000) $ 15,000.00 Langseth 2 Concrete Picnic Tables $ 1,800.00 Langseth FUTURE EQUIPMENT TOTAL $ 17,800.00 Langseth Landscaping $ 2,500.00 Lund's North Paving Parking Lot Security Light $ 7,500.00 Lund's North North Medium Shelter w/Concrete Pad(Small Shelter) ($30,000) $ 20,000.00 Lund's North FUTURE EQUIPMENT TOTAL $ 30,000.00 Lund's North Landscaping $ 1,000.00 Timber River Curb around Parking Lot(400'x$15.00 p/I/f) $ 6,000.00 Timber River FUTURE EQUIPMENT TOTAL $ 7,000.00 Timber River Security Light $ 7,500.00 Timber Trails Pave Parking Lot-46 Stalls $ 69,000.00 Timber Trails 2027 FUTURE EQUIPMENT TOTAL $ 76,500.00 Timber Trails 2027 Master Plan Additions Mobilization $ 62,000.00 Pine Hills North Revisit master plan Removals/clearing&grubbing $ 10,000.00 Pine Hills North Grading/earthwork&erosion control $ 50,000.00 Pine Hills North Stormwater management improvements $ 32,500.00 Pine Hills North Add GOGE)RdaFy eRtFanGe/exit from Tulip St(gfave4) Hills North Paved trails 10'wide $ 323,000.00 Pine Hills North Wooden boardwalk 6'wide $ 143,750.00 Pine Hills North Pedestrian bridges $ 60,000.00 Pine Hills North Large community play area $ 100,000.00 Pine Hills North Gazebo with concrete slab&4 picnic tables $ 85,000.00 Pine Hills North Misc. Site Amenities $ 32,000.00 Pine Hills North Retable well ROR8 Hills North Septls--& at►4t Pone Halls NertI4 Pine u•us NeFth Storage shed $ 95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $ 25,000.00 Pine Hills North Prairie grass demonstration area $ 16,250.00 Pine Hills North Expanded irrigation of common spaces $ 50,000.00 Pine Hills North Games court $ 14,500.00 Pine Hills North Sand volleyball court $ 5,500.00 Pine Hills North Disc Golf $ 5,000.00 Pine Hills North Landscape improvements $ 35,000.00 Pine Hills North Turf Seed $ 33,250.00 Pine Hills North Fiber Blanket $ 135,000.00 Pine Hills North Electrical expansion &trail lighting $ 160,000.00 Pine Hills North D no H'llc North FUTURE EQUIPMENT TOTAL $ 1,472,750.00 Pine Hills North Zone B Picnic Table $ 500.00 Oakview Irrigation ($10,000) $ 15,000.00 Oakview 2026 FUTURE EQUIPMENT TOTAL $ 15,500.00 Oakview Zone C Park Sign &Landscaping $ 1,000.00 Creekridge FUTURE EQUIPMENT TOTAL $ 1,000.00 Creekridge Sustainable Landscaping &Trees $ 1,000.00 Dehn's FUTURE EQUIPMENT TOTAL $ 1,000.00 Dehn's Park Lighting-Parking Lot, Trails, etc. ($40,000) $ 15,000.00 Hidden Creek North FUTURE EQUIPMENT TOTAL $ 15,000.00 Hidden Creek North Additional New Trails(possible Grant funds) $ 226,000.00 Kelsey Round Lake 2026 Master Plan Additions Park Sign & Landscaping (2 locations) $ 2,000.00 Kelsey Round Lake Security Light(2) $ 15,000.00 Kelsey Round Lake Nature Play Area (5 Total) $ 60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $ 150,000.00 Kelsey Round Lake 2026 Dock $ 22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $ 20,000.00 Kelsey Round Lake 2026 Boardwalk(2,000 LF)(Other Funding) $ 1,045,000.00 Kelsey Round Lake Benches on Concrete Pad (8 Total) $ 20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad (6 total) $ 20,000.00 Kelsey Round Lake Artistic/Interpretive Nature Nodes(10 Total) $ 20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident./Distance Markers($26000) $ 10,000.00 Kelsey Round Lake 2026 Restoration/Landscaping ($50,000) $ 25,000.00 Kelsey Round Lake 2026 FUTURE EQUIPMENT TOTAL $ 1,635,500.00 Kelsey Round Lake 2026 Security Light $ 7,500.00 Meadowood North Landscaping $ 1,000.00 Meadowood North 1/2 Basketball Court $ 15,000.00 Meadowood North Possibly replace sand V-Ball court FUTURE EQUIPMENT TOTAL $ 23,500.00 Meadowood North Neighborhood survey? Security Light $ 7,500.00 Northwoods West Pave Parking Lot(10 Stall) $ 22,500.00 Northwoods West Busy gravel parking area now one FUTURE EQUIPMENT TOTAL $ 30,000.00 Northwoods West tennis court was converted to two pickleball courts. ADA Access Trail to play area (75'x$50.00 plf) $ 3,750.00 Pleasant Oaks 2028 FUTURE EQUIPMENT TOTAL $ 3,750.00 Pleasant Oaks ADA Trail Access(North side of Park to Parking lot) $ - Rose Park Parking is a major issues at this park 1/2 Basketball court $ - Rose Park Creating parking to the north might be FUTURE EQUIPMENT TOTAL $ - Rose Park an option. Note: Improvements to be funded by cell tower revenues Pave Ballfield Parking Lot(30 stalls) $ 60,000.00 Strootman FUTURE EQUIPMENT TOTAL $ 60,000.00 Strootman Pave Parking Lot(Canoe Area- 10 stalls) $ 25,000.00 Strootman Canoe Landing Grant eligible upgrades ADA Access Trail to River(150'x$50.00 plf) $ 7,500.00 Strootman Canoe Landing FUTURE EQUIPMENT TOTAL $ 32,500.00 Strootman Canoe Landing Zone D Landscaping ($5,000) $ 1,000.00 ASN ASN has expanded concessions which Small Picnic Shelter w/Picnic Table $ 20,000.00 ASN has increase need for picnic tables Netting-Around Concession Area $10,000 ASN Park Benches(5) $ 1,000.00 ASN FUTURE EQUIPMENT TOTAL $ 32,000.00 ASN Landscaping and Benches $ 2,500.00 Coon Creek Park/ Tom Anderson Resident requests for this by FUTURE EQUIPMENT TOTAL $ 2,500.00 Coon Creek Park/ Tom Anderson rapids near RR bridge CCWD Restoration project area Landscaping $ 1,000.00 Hidden Creek East Irrigation has been brought up for FUTURE EQUIPMENT TOTAL $ 1,000.00 Hidden Creek East this park previously. Large green space Pave 1 Large and 1 Small Parking Lot $ 180,000.00 Prairie Knoll Warming House needs to be addressed Large lot paved in 2021 ($200,000) Trail from North&East lots to East field (700'x 50 plf)$20k) $ 20,000.00 Prairie Knoll FUTURE EQUIPMENT TOTAL $ 200,000.00 Prairie Knoll Small Shelter w/ Picnic table (ball field area) $ 20,000.00 Shadowbrook East Shelter FUTURE EQUIPMENT TOTAL $ 20,000.00 Shadowbrook East Lighting of Parking lots(west and south) $ 30,000.00 Sunshine 2026 Skateboard Park Expansion $ 50,000.00 Sunshine 2026 FUTURE EQUIPMENT TOTAL $ 80,000.00 Sunshine 9 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineercv!-> FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: Discuss Pine Hills North Shelter Policy DATE: March 6, 2025 INTRODUCTION The Park and Recreation Commission is requested to continue discussions on the reservation rules and regulations, and reservation policy for the new reservable shelter at the Pine Hills North Park. DISCUSSION At the February 20`h Park & Recreation Commission Workshop, the Commission and Staff reviewed information from neighboring cities for reserving outdoor shelter space. From the recommendations at that meeting, staff prepared a draft of a reservation policy, cleaning checklist, list of FAQs, reservation costs, and hours of operation. Hours of operation will be as follows: Bathrooms will be open from 7:00 am to 8:00 pm (or dusk, whichever is earlier) Reservation will be available from 11:00 am to 8:00 pm. Timing of both items will be monitored and adjusted as needed if issues arise. Fees: Shelter Reservation: $200/4-hours Additional Hour: $40 per hour Damage Deposit: $500 ACTION REQUIRED The Park and Recreation Commission is requested to discuss the attached drafts and give staff recommendations and feedback on the items. Respectfully submitted Jason Baumunk Attachments: Pine Hills North Reservation Policy, Cleaning Checklist./ C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 _ A FAX (763) 755-8923 • WWW.ANDOVERMN.GOV General 1. The individual named on the rental application as the "Responsible Party" and/or the group in which whose name the application is issued, shall be held jointly responsible for any misuse of the facility which is rented and accepts responsibility for all damage done to City property. Additionally, the "responsible party" must be onsite for the duration of the event. No person under the age of 21 shall be permitted to rent a facility. 2. The City assumes no liability for loss of personal property, damage, injury or illness incurred by individuals or groups while utilizing a rental facility (see application form). 3. The City reserves the right to exercise supervisory authority to prevent unauthorized or illegal activities on City property. The City shall not be responsible for interruptions of use for reasons beyond its control and reserves the right to cancel this rental for reasons of public safety or convenience. Additionally, the City reserves the right to deny application for previous rule violations, enforceable by City staff. 4. The use of facilities shall be restricted to those spaces requested and paid for on rental application. There may be other groups or activities utilizing other park facilities/amenities. Groups are asked to respect each other's space. 5. DECORATIONS: Do not attach decorations or posters to any part of the facility using paste, glue, staples, tacks or any adhesive. Use alternative methods that do not damage parr property. 6. Food Trucks require a City of Andover Food Truck Permit. The Food Truck Application for the permit must be submitted to the City clerk no later than 30 days prior to the event. Applications can be picked up at Andover city Hall. This will need a code amendment to allow food trucks in a parr, not associated with an event such as a softball tournament. 7. Should you desire alcohol at your event, you must apply for a special use permit (typically takes 30 days), and you must have security on-site for the duration of your event. This will be arranged by the City and the fee will be added to your rental costs. currently the city does not allow alcohol in the Parks without a permit and liquor license. Does Council want to revisit this for the shelter rentals S. Tents with stakes or tarps will not be permitted. Free standing canopy tents, secured with sandbags or weights, may be allowed if pre-arranged and approved. 9. No radios, recorded music, loudspeakers, DJ's, live music or sound amplifying equipment are allowed in "excess" at any park / parr shelter. Failure to comply may result in the forfeiture of your damage deposit. City staff will determine violation of "excess" as defined in City code 5- 6-2. 10. All City of Andover parks are tobacco free and no tobacco use is allowed on park property. Damage deposits may be forfeited for violation. 11. Facility reservations for residents shall begin on January 1st annually. Reservations are only I taken for the calendar year. 12. Users may only bring in equipment or materials on the day of their rental and all items must be removed upon completion of rental period. YOU MUST BOOK THE TIME you will need for set-up, the actual event, and tear down. 13. Keys for rentals must be picked up from the Andover City Hall during business hours, one or two days prior to rental. Keys must be returned by the first business day following the rental period. If keys are lost or not returned, the City reserves the right to keep all or some of the damage deposit for replacement costs. 14. Renters are responsible for cleaning the facility. See Cleaning Checklist attached. It is your responsibility to make sure the facility is left in good condition for the next user. We suggest documenting the site when leaving by taking time stamped photos. a. Wipe down tables, chairs and benches as needed. b. Place trash in containers, if the amount of trash generated is excessive, you need to haul it away. c. Double-check doors are locked before leaving. If a building is left unsecured and vandalism occurs, you will be held responsible and lose your damage deposit. d. If additional staff time, beyond regular cleaning, is required you will forfeit some or all of your damage deposit depending upon the time and supplies need to return to the facility to a usable state. This will be billed according to hourly staff rates. 15. In addition to the above stated rental rules/regulations you must also abide by all City Ordinances; copies available upon request. PARKINC4 / OCCUPANCY 1. Parking is available in designated parking areas only. Parking on the grass or driving on park trails is strictly prohibited. This facility has a maximum occupancy limit of TBD??? If the limit is exceeded, your damage deposit will be forfeited. CANCELLATION / REFUND POLICY 1. Rental reservations will not be refunded due to rain or inclement weather. Re-scheduling will be permitted, as availability allows. Severe weather, where there are safety concerns would be the exception, those instances may be granted a refund. 2. If cancellation occurs 30 or more days in advance of rental date, the refund is 90%?? of rental fee. If cancellation notice is within 30 days of rental date, no refund will be issued. cancellation notice must be received in written form, email is acceptable. 3. All cancellations/refunds are subject to a $20 administrative fee. DAMAGE / LIABILITY 1. In the event of damage to the premises or facility, the damage will be documented with time- stamped photos. All repair bills will be assessed to the responsible party/group who has signed the rental agreement. FAQs Can I come early to set up for my event? Any time needed for set-up or clean-up must be included in your reservation. Make sure to reserve enough time for these activities in your application. Can I decorate the facility for the event? Yes, decorations are allowed, but they cannot be attached to any part of the facility using paste, glue, staples, tacks, or any adhesive. Use alternative methods that do not damage park property. Can I have a food truck at my event? Yes, food trucks are allowed at the event as long as they have a permit through the City of Andover for the event. That must be applied for a minimum of 30 days prior to the event. Are pets allowed at the event? Yes, domestic animals such as dogs and cats are allowed in the city parks,but must be leashed at all times per City Code 8-4-1-K Is there water and electricity available? Yes, the rental of the shelter includes use of the concession area that had a prep sink, countertop, service window, and plenty of outlets. C I T Y O F NDOVE\N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV • Tables: o Wipe down all tables and chairs to remove debris, food, or spills. • Floor and Surrounding Areas: o Pick up all trash and clean up any spills in and around the shelter. • Trash and Recycling: o Dispose all trash in cans located behind the building and replace garbage bag. o Empty any recycling into recycling cans behind the building and replace garbage bags. • Decorations: o Remove all decorations including any signage used for your event. o Ensure no residue is left behind from adhesive materials. • Kitchen/Concession Areas: o Clean kitchen area including counters, sinks, and floors. o Take all personal items with you. Nothing is to be left behind. • Restrooms: o Check restroom to make sure they are left in a clean condition. o Flush all toilets and make sure to empty and trash that might have filled up during your event. • Security: o Lock kitchen door and service window to prevent damage or vandalism after your reservation. Failure to secure the kitchen area could result in forfeit of your damage deposit. • Key and Checklist Return: o Return a copy of this signed checklist along with your key the next business day to Andover City Hall unless prior arrangements have been made. Failure to complete and of these tasks may result in a partial or full deduction of your damage deposit. X Date C I T Y O F NNDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer3 FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: Outstanding Items DATE: March 6, 2025 Current items as of 02/27/25 ON-GOING PROJECTS — • Outdoor rinks opened on December 14th, and just closed for the season on February 23�a, 10 weeks in total. Ice conditions stayed in great shape except for a couple warm days when we were forced to close the rinks. Overall, it was a great outdoor rink season, and they were heavily used. • Staff are working on clearing out the warming houses and deep cleaning them for the off- season. • Time is being spent repainting hockey goals, washing nets, and cleaning and servicing outdoor rink maintenance equipment. • Staff is refinishing and repainting our rotating inventory of spring-ride toys that get installed in the park playgrounds. 2024 CIP Proiects - Pine Hills Multipurpose Building • The structure is complete and the plumbing and electrical are installed inside the building. The well was drilled and found good, clean water. Final connection to the building will be made this spring. A septic contractor has been confirmed and are waiting for installation this spring. The electrical connection to the building is scheduled this spring when the ground thaws. The target is to have the project completed and open by June of 2025. UPDATES ON 2025 PARK CIP PROJECTS • New Park at Fields of Winslow Cove East Park—The playground equipment has been delivered and the contractor is scheduled to install the playground, sidewalk, and picnic table pad early in the spring. Parks staff are planning on installing the irrigation right after the playground is completed. • Sunshine Basketball Court Upgrades—Item is part of the CIP discussions and will likely need to be removed from the plan. OTHER ITEMS OF INTEREST • New Trail Segment Along Coon Creek—The easement has been secured and a DNR Local Trail Connection Grant was awarded in the amount of$250,000. The grant funds must be used by June of 2026. Staff has brush mowed the trial, and survey and design work has started. Staff have started the bridge design with the bridge contractor. WEEKLY PARKS MAINTENANCE UPDATES 2/7/25 • Cleaned the street plow routes and parking lots • Kept up on trail plowing after recent snowfalls and after County plows finish their clean up. • Cleaned, greased and inspected all snow equipment before upcoming storm. 2/14/25 • Plowed assigned street and culdesacs routes • Plowed trails and parking lots • Cleaned and serviced equipment after the snow event concluded • Prepared equipment for weekend snowfall If you have any questions or comments regarding any of the items mentioned above, or any items relating to parks or projects, feel free to contact Jason Baumunk or Dave Berkowitz. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e-mail as to discussions of various projects the City Council has been working on or is considering. Respectfully submitted, � 3 Jason Baumunk