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HomeMy WebLinkAboutAugust 27, 2024 PLANNING AND ZONING COMMISSION MEETING – AUGUST 27, 2024 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Godfrey on August 27, 2024, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Karen Godfrey, Commissioners Scott Hudson, Nick Loehlein, Chuck Naughton, Jon Shafto, and Pat Shuman Jr. Commissioners absent: Commissioner Ryan Winge Also present: Associate Planner Jake Griffiths. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES July 23 Regular Meeting Chair Godfrey assumed a motion to approve the minutes of the July 23, 2024, Regular Meeting as presented. Motion carried on a 6-ayes, 0-nays, 0-present, 0-absent vote. PUBLIC HEARING: Interim Use Permit (IUP) – Interim Performance Standards – nd 3160 162 Ln NW – PID# 16-32-24-23-0005 – Randy Ferguson (Applicant) Associate Planner Jake Griffiths reviewed Interim Performance Standards are intended to establish an alternative level of site improvements for properties located in the rural industrial area generally referred to as the Hughs/Westview Industrial Park. The City acknowledges that the lack of municipal utilities limits the development potential of these properties. Interim performance standards are intended to allow for continued use, expansion, and redevelopment with a level of site improvement that is commensurate with the development potential of properties in this area. Interim performance standards are reviewed through an Interim Use Permit (IUP) application and if approved may continue until such time as City sewer and water are extended into the area. At that time, any future expansion or redevelopment of the affected properties shall be required to fully conform with the City Code. He indicated the location of the property on a map. Regular Andover Planning and Zoning Commission Meeting Minutes – August 27, 2024 Page 2 Mr. Griffiths indicated the applicant is requesting interim performance standards for an expansion of their existing gravel parking area and a new concrete parking area for their employees that would not have any curbing. The lack of curbing v. providing curb, and the use of a gravel parking lot are the only two deviations to the City Code being requested as part of this application. Along with their request, the applicant is proposing to install additional landscaping and a chain link fence with slating to further provide screening for the site. The applicant’s narrative and map outlining their request are provided for Commission review. The City of Andover Engineering Department has reviewed the request and is comfortable with what is being proposed. Mr. Griffiths reviewed City Code 12-14-8-C-2 states that applications for interim performance standards shall be based on the following review criteria along with Staff’s comments: a. Existing appearance of the building and site – The site is located on the corner nd of Round Lake Blvd NW and 162 Ln NW. It is well maintained with existing landscaping and a principal structure which meets City Code requirements for architectural compatibility. To City Staff’s knowledge there have not been any previous requests for interim performance standards at this property. b. Compatibility of the proposed site development plan with the other industrial properties in the area – There are a number of properties in the Hughs/Westview Industrial Park area that have gravel parking areas and parking lots with no curbing. Proposed landscaping and screening would also be similar to other properties in the area. The site previously has had approval for a smaller gravel parking area, and the proposed expansion is similar to others which already exist in the area. c. Effect of the proposed use and the proposed site development plan on the adjacent residential neighborhood, including traffic, noise, glare, buffers, and environmental impacts. City Code 12-15-8-D states that the Planning Commission shall recommend an interim use permit and the Council shall issue such interim use permit only if it finds that such use at the proposed location: 1. Will not create an excess burden on parks, streets, and other public facilities – The proposed use will not create an excess burden on parks, streets, or other public facilities. 2. Will not be injurious to the surrounding neighborhood or otherwise harm the public health, safety, and general welfare – The proposed use provides for additional landscaping and screening and is at a level of site improvement commensurate with other industrial properties in the area. The expansion of the gravel parking area and the use of no curbing is not anticipated to be injurious to the surrounding neighborhood or to otherwise harm the public health, safety, and general welfare. Regular Andover Planning and Zoning Commission Meeting Minutes – August 27, 2024 Page 3 3. Will not have a negative effect on values of property and scenic views – City Staff do not anticipate the proposed use will have a negative effect on the values of property or scenic views. 4. Will not impose additional unreasonable costs on the public – City Staff do not anticipate the proposed use will impose additional unreasonable costs on the public. The applicant has indicated that if any gravel is trailed out of the parking area into the street that it would promptly be cleaned. City Staff also has a history of working with property owners in the Hughs/Westview industrial park regarding street sweeping due to the number of gravel parking lots in the area. 5. Will be subjected to, by agreement with the owner, any conditions that the City Council has deemed appropriate for permission of the use, including a condition that the owner may be required to provide an appropriate financial surety to cover the cost of removing the interim use and any interim structures upon the expiration of the interim use permit – A draft resolution of approval with conditions is attached for Commission review. City Staff do not recommend any financial surety for the proposed use. Provided for Commission consideration are a draft resolution of approval, draft resolution of denial, site location map, applicant’s narrative, and applicant’s site plan. Included in the draft resolution are the following conditions: 1. Parking lot striping and installation of landscaping and fencing shall be completed to the satisfaction of the City by November 1, 2024. 2. Five trees are required on the north side of the site, and eight trees are required on the west side of the site. Locations and species shall be approved by the City’s Natural Resources Technician. 3. Adequate accessible parking meeting all applicable requirements shall be provided. nd 4. A 6-foot chain link fence with slatting shall be installed facing 162 Ln NW and Round Lake Blvd NW to provide for screening. 5. The applicant shall be responsible for the cleaning of material from the public roadways as needed (may require multiple times a day) a minimum of daily. 6. The Permit shall only provide for deviations to the City Code relative to the expansion of the gravel parking area and the lack of curbing on the employee parking area. All other requirements of the City Code are required to be fully complied with. 7. The permit may continue until City sewer and water are extended into the Hughs/Westview industrial park area. At that time, any future expansion or redevelopment of the subject property shall be required to fully conform to the City Code. Chair Godfrey opened the public hearing at 7:06 p.m. Mr. Randy Ferguson 14220 Rose Street NW, requested the Commission approve his request. They want to bring the property up to the standards they desire. Regular Andover Planning and Zoning Commission Meeting Minutes – August 27, 2024 Page 4 Staff did not receive any comments prior to the public hearing. Chair Godfrey closed the public hearing at 7:09 p.m. Commissioner Shuman thanked Mr. Ferguson for putting in the effort to update this property to look good as it is on the corner of the street. Motion by Loehlein, seconded by Shafto, to recommend the City Council approve the nd Interim Use Permit (IUP) – Interim Performance Standards – 3160 162 Ln NW – PID# 16-32-24-23-0005 – Randy Ferguson (Applicant). Motion carried on a 6-ayes, 0-nays vote This matter will come before the City Council at their meeting on September 3, 2024. OTHER BUSINESS. Mr. Griffiths stated at the last Planning Commission Meeting the Commission provided comments on the sketch plan for the property off Ward Lake Drive. The Park Commission and City Council also provided comments to the applicant. The applicant is reviewing the feedback. ADJOURNMENT Chair Godfrey adjourned the meeting at 7:15 p.m. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.