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HomeMy WebLinkAboutNovember 7, 2024 PARK AND RECREATION COMMISSION MEETING – NOVEMBER 7, 2024 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Strombeck on November 7, 2024, 6:00 p.m., at the Andover City Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Tracy Strombeck, Commissioners Bruckner Johnson, Kristin Lackie, Jim Lindahl, Chuck Naughton, Liza Shafto and Shane Stenzel. Commissioners Absent: None Also Present: Parks & Streets Operations Manager Jason Baumunk. RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES September 19, 2024 Regular Meeting Motion by Commissioner Lindahl, seconded by Commissioner Stenzel, to approve the September 19, 2024, Park Commission Regular Meeting minutes as presented. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. APPROVAL OF AGENDA Motion by Commissioner Stenzel, seconded by Commissioner Naughton to approve the November 7, 2024 Park Commission Regular Meeting Agenda as presented. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. DISCUSS SW WOLD SKETCH PLAN Parks & Streets Operations Manager Jason Baumunk reviewed SW Wold Construction has submitted a Planned Unit Development (PUD) request for a proposed residential development located at the unaddressed property at PID 11-32-24-41-0003. The site is th generally located north of 167 Avenue NW, east of the BNSF railroad tracks, south of Regular Andover Park & Recreation Commission Meeting Minutes – November 7, 2024 Page 2 th 170 Lane N. and west of Ward Lake Dr. NW and is approximately 33.7 acres in size. Based on feedback from the Park and Recreation Commission in July 2024 the applicant is not showing parkland as the direction from the Park and Recreation Commission was to accept cash in lieu of land. The applicant has also reduced the number of lots based on feedback from the Planning and Zoning Commission and City Council to 15 from 21. The Park Dedication Study does not identify any parkland dedication in this area of the City and would recommend cash-in-lieu of land for park dedication requirements. The Park & Recreation Commission is requested to review the proposed development and provide formal direction to the applicant on park dedication requirements. Motion by Commissioner Stenzel, seconded by Commissioner Naughton to recommend the City Council approve cash-in-lieu of land for park dedication requirements for SW Wold development. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. ANOKA COUNTY SHERIFF’S OFFICE QUARTERLY REPORT The Andover Park Activity Quarterly Report from July 2024 – September 2024 was provided for Commission review. Mr. Baumunk stated the Andover Sunflower Fields event was well attended this year, which caused some issues. Staff met with law enforcement and the event hosts after the event and discussed some remedies for the issues. Chair Strombeck asked how the football season at Prairie Knoll has been going and if there have been any parking issues. Mr. Baumunk stated he has not received any complaints. Football did re-arrange the schedule to prevent issues with the Sunflower Fields event traffic and parking. DISCUSS FIELDS OF WINSLOW COVE EAST PARK PROJECT BUDGET Mr. Baumunk reviewed the Park & Recreation Commission is requested to discuss the budget for the new park scheduled to be installed in 2025 at the Fields of Winslow Cove East Park. At the May 2, 2024 Park & Recreation meeting the overall design of the new park was discussed and decided on. Items included the following:  Playground, Installation, EWF Playground Mulch, Concrete  Irrigation – Parks and Installation  Hydro-Seed/Turf Establishment  Bench behind trail, Picnic table and pad, sidewalk  Park Sign  Trees Regular Andover Park & Recreation Commission Meeting Minutes – November 7, 2024 Page 3 Original estimates were $150,000 to complete the park. Staff obtained current estimates for the playground equipment, bench, picnic table, installation of the equipment, and concrete work totally $160,000. This estimate does not include irrigation parts and installation, EWF playground mulch, grass seed, park sign and tree planting. Staff is requesting the total budget be raised to $190,000 to complete the project. The current 2025-2029 CIP identifies $150,000 from Park Dedication Funds allocated for the project. Staff would ask to increase this amount to $190,000 from Park Dedication Funds to complete the new park at Fields of Winslow Cove East. The Park & Recreation Commission is requested to discuss increasing the budget allocated for the Fields of Winslow Cove East Park. If recommended, this item would go to the City Council for final approval. Commissioner Lindahl asked if this pricing is consistent. Mr. Baumunk stated it is consistent, and the pricing is very good. Commissioner Naughton asked if $190,000 will be sufficient to complete the park and Mr. Baumunk stated it would be enough. A stronger curb will be used to hold the woodchips in the playground area. Commissioner Stenzel asked when this was adopted as a new park was the budget increased for operation and maintenance. Mr. Baumunk stated it is a fairly small park and will be an additional 30 minutes per week for maintenance. Staff tries to find ways to decrease maintenance time in each park. Motion by Commissioner Stenzel, seconded by Commissioner Shafto to recommend the budget for the Fields of Winslow Cove East Park be increased from $150,000 to $190,000 from Park Dedication Funds. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. OUTSTANDING ITEMS Parks and Streets Operations Manager Jason Baumunk reviewed the Outstanding Items Report: On-going Projects: Currently Parks Staff are shutting down and blowing out irrigation, mulching and picking up leaves, Community Garden clean up and tilling, and getting summer equipment put away for the winter. Updates on 2024 Park CIP Projects: Pine Hills Multipurpose Building – The contractor has the footings in, walls of the shelter up, and concrete is expected to be poured on Wednesday November 6. The roof will be installed after the concrete is complete. The building will be Regular Andover Park & Recreation Commission Meeting Minutes – November 7, 2024 Page 4 enclosed this fall, the well installed over the winter, and the septic and finish work next spring. Irrigation Improvements – Irrigation improvements in Sophie’s South and Hickory Meadows Parks identified in the 2024 CIP have been completed. Staff has overseeded the newly irrigated areas at Sophie’s Park. Hickory Meadows Park installation was done in-house by Parks Staff. This area will also have better turf grass established in the Spring. GameTime Playground Grant – The grant for the 2025 equipment replacements have been awarded for the three playground replacements identified in the 2025 CIP, and the new playground being added in 2025. $194,747.50 in grant funding was received in total for the four playgrounds. Tree Lighting Event – The tree lighting committee has chosen Saturday, November 30, 6:00 – 8:00 p.m. with lighting at 7:00 p.m. at the west side of the Community Center. The event will be similar to last year with bonfires, smores, hot apple cider, and hot cocoa with a hot cocoa bar. More details are currently being worked on. Other Items of Interest New Trail Segment Along Coon Creek – The easement has been secured and a DNR Local Trail Connection Grant was awarded in the amount of $250,000. The grant funds must be used by June of 2026. Staff has brush mowed the trail and survey and design work has started. Parks Maintenance Update: Mr. Baumunk reviewed the Weekly Parks Maintenance for 9/20/24, 9/27/24, 10/4/24, 10/11/24, 10/18/24, 10/25/24, and 11/1/24. CHAIR’S REPORT None of the Commissioners had anything to report. ADJOURNMENT Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to adjourn the meeting at 6:20 p.m. Motion carried on a 7-ayes, 0-nays, and 0-absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.