HomeMy WebLinkAboutJune 1, 2023
PARK AND RECREATION COMMISSION MEETING – JUNE 1, 2023
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was
called to order by Chairperson Widmyer on June 1, 2023, 6:00 p.m., at the Andover City
Hall, 1885 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners Present: Chairperson Jake Widmyer, Commissioners Kristin Lackie,
Jim, Lindahl, Sophia Newton, Shane Stenzel, Tracy
Strombeck, and Liza Shafto.
Commissioners Absent: None
Also Present: Parks & Streets Operations Manager Jason Baumunk
Associate Planner Jake Griffiths
Others
RESIDENT FORUM
No one appeared to address the Commission.
APPROVAL OF MINUTES
April 20, 2023 Regular Meeting
Motion by Lindahl, seconded by Stenzel, to approve the April 20, 2023 Park Commission
Regular minutes as presented. Motion carried unanimously.
May 4, 2023 Regular Meeting
Motion by Lindahl, seconded by Strombeck, to approve the May 4, 2023 Park Commission
Regular minutes as presented. Motion carried unanimously.
May 18, 2023 Workshop Meeting
Motion by Stenzel, seconded by Lackie, to approve the May 18, 2023 Park Commission
Workshop minutes as presented. Motion carried unanimously.
APPROVAL OF AGENDA
Regular Andover Park & Recreation Commission Meeting
Minutes – June 1, 2023
Page 2
Parks and Streets Operations Manager Baumunk stated there were no changes or additions
to the agenda.
RECOMMEND 2024-2028 PARK PLAYGROUND REPLACEMENT PLAN
Mr. Baumunk explained that the replacement plan aims to get to 3 playground
replacements per year. However, the approved budget will only allow for 2 playground
replacements. Staff is looking for ways to cost save. Mr. Baumunk updated that currently
the budget is $55,000 per playground, per year and will request to increase $5,000 per year,
per playground.
Commissioner Stenzel asked about the standard looks of playgrounds and wondered if
more basic and old-fashioned equipment would be cheaper. Commissioner Strombeck
asked about the determination of upgrade dates for playgrounds. Commissioner Lindahl
asked about how often inspections are completed.
Motion by Lindahl, seconded by Newton, to recommend the plan budget to the City
Council. Motion carried unanimously.
RECOMMEND 2024-2028 TRAIL CAPITAL IMPROVEMENT PLAN
Mr. Baumunk explained that this item is regarding the new additions for trails. Mr.
Baumunk updated that Segment 1 will stay where it is at and Segment 5 will get constructed
in 2024 to tie into the neighborhood reconstruction project. Mr. Baumunk also updated that
the Finance department ran a projected balance of the trail fund, the trail fund will be
depleted after the 2024 projects, meaning segment 4 will be moved to 2025. Segment 2
will be done in 2026 and Boardwalk of Verdin is penciled in for 2027.
Commissioner Stenzel asked about the DNR funding for Segment 4, and Mr. Baumunk
updated that it would be a matching grant. Commissioner Stenzel also asked about the
priorities for the trails and recommended moving the construction of segment 4 to
2026/2027 to save money and work on higher-priority segments first. Commissioner
Lackie recommended that segment 4 should be a higher priority compared to segment 2.
Commissioner Strombeck recommended moving segment 3 above segment 2.
Motion by Strombeck, seconded by Lackie, to switch Segment 2 and Segment 3 on the
Plan’s priority list and recommend to the City Council. Motion carried unanimously.
RECOMMEND 2024-2028 TRAIL RECONSTRUCTION PLAN
Mr. Baumunk gave an update on the background information on the reconstruction plan.
Motion by Stenzel, seconded by Newton, to recommend the 2024-2028 Trail
Reconstruction Plan to City Council. Motion carried unanimously.
Regular Andover Park & Recreation Commission Meeting
Minutes – June 1, 2023
Page 3
DISCUSS 2024-2028 PARK CAPITAL IMPROVEMENT PLAN
Mr. Baumunk explained that this item is regarding the draft of the Capital Improvement
Plan. Mr. Baumunk also discussed the projected fund balance.
Commissioner Lindahl asked a question regarding the number of permits for the year. Mr.
Griffith stated that they are on pace to hit their target budget for the year. Commissioner
Stenzel asked about how often the $15,000 Capital Projects Levy Parks and $25,000
Annual Misc. Projects funds are spent down. Mr. Baumunk updated that the $15,000 is a
transfer from the general fund and the $25,000 was all spent this year. The Commission
was in agreement that they liked the plan as presented. Mr. Baumunk stated he would get
updated costs for the pickleball complex if it gets added to the CIP.
OUTSTANDING ITEMS
1. On-going Projects: Mr. Baumunk reviewed the remaining ongoing items. He
updated that the park staff has been working hard to get the playgrounds finished.
Mr. Baumunk updated that after next week all the playgrounds should be finished
and up and running. The long-time playground inspector is retiring at the end of
June.
2. Updates from Previous Meetings – Park Survey Options: The QR code survey
for park systems deadline for the newsletter draft was today. Can be sent over
tomorrow to still get into the draft if any changes are desired. The Commission
discussed what should the public be asked.
3. North Woods West Tennis Courts: In need of resurfacing. Mr. Baumunk updated
that he got a request from a resident to be restriped into a Pickleball court. One
tennis court could be left, and the other tennis court could be turned into 2 full-sized
Pickleball courts with the addition of chain-linked fence. Could be a potential noise
issue for the neighborhood.
4. Athletic Fields: Fields are getting heavily used after wet conditions. Now facing
dry conditions. Mr. Baumunk updated that a coach left a box open at the ASN
facility and a pole was painted, then multiple spots along the trail and through the
Jills of Bunker neighborhood.
5. Kelsey Round Lake Boardwalk Replacement: Bids came in higher than hoped,
but project in still moving forward.
6. Parks Maintenance Update: Mr. Baumunk reviewed the maintenance report for
the season. There is lots of trash and lots of mowing. All of his staff has been
working on playgrounds.
OTHER ITEMS OR UPDATES
Commissioner Strombeck recommended starting reserving now for the Movies in the Park.
Commission Lackie recommended showing the Mario Movie.
Regular Andover Park & Recreation Commission Meeting
Minutes – June 1, 2023
Page 4
CHAIR’S REPORT
Commissioner Strombeck requested to include the Sunshine Laws and the Conflict of
Interest in an upcoming Workshop. Associate Planner Jake Griffiths stated that they did
just review those at the beginning of the year, but he would send out the information to the
Commission.
ADJOURNMENT
Motion by Lindahl, seconded by Strombeck, to adjourn the workshop meeting at 6:51 p.m.
Motion carried unanimously.
Respectfully Submitted,
Lilian Rokosz, Recording Secretary
TimeSaver Off Site Secretarial, Inc.