HomeMy WebLinkAboutJanuary 19, 2023
PARK AND RECREATION COMMISSION MEETING – JANUARY 19, 2023
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called
to order by Chairperson Lindahl on January 19, 2023 6:00 p.m., at the Andover City Hall, 1685
Crosstown Boulevard NW, Andover, Minnesota.
Commissioners Present: Chairperson Jim Lindahl, Commissioners Kristin Lackie,
Sophia Newton, Shane Stenzel, Tracy Strombeck, Jake
Widmyer, Reuben Ustimchuck (arrived after approval of
minutes)
Commissioners Absent:
Also Present: Parks & Streets Operations Manager, Jason Baumunk
Associate Planner, Jake Griffiths
Others
RESIDENT FORUM
No one appeared before the Commission.
APPROVAL OF MINUTES
December 15, 2022 Regular Meeting
Motion by Strombeck, seconded by Newton, to approve the December 15, 2022 Regular
Meeting minutes as presented. Motion carries 6 ayes, 1 absent (Ustimchuck).
APPROVAL OF AGENDA
Motion by Widmyer, seconded by Lackie, to approve the agenda as presented. Motion passed
unanimously.
Regular Andover Park & Recreation Commission Meeting
Minutes – January 19, 2023
Page 2
DISCUSS UPDATED GUIDELINES FOR FIELDS AND PARK FACILITY USAGE
The Park and Recreation Commission is requested to review the draft Guidelines for Fields and
Park Facility Usage and provide feedback to staff or make a recommendation to the City
Council. Associate Planner Griffiths stated staff have been working on the policy for the past
few months.
Commissioner Widmyer asked if there were major changes or just small changes to definitions
and other items. Mr. Griffiths stated there are substantial additions that are policy, but not
previously written down in the guidelines. He noted the addition of definitions that clearly states
users – either an athletic association or everyone else. Parks and Streets Operations Manager
Baumunk stated the City is creating one application and one set of guidelines.
Motion by Stenzel, seconded by Newton, to recommend approval of the Guidelines for Fields
and Park Facility Usage. Motion passed unanimously.
DISCUSS UPDATED FEE SCHEDULE
The Park and Recreation Commission is requested to review park-related fees and provide
feedback to staff or make a recommendation to the City Council. Associate Planner Griffiths
presented a table displaying current and proposed fees. He stated staff worked with the
Commission and Finance to update fees. He noted a major change of adding damage deposits
and equipment usage fees.
Commissioner Stenzel asked how much revenue is currently generated from the fees. Parks and
Streets Operations Manager Baumunk stated the City is not generating a lot revenue, but is
looking to cover the cost of what they do. Commissioner Stenzel clarified that he is not looking
for cost recovery, but the amount taken in with fees. Mr. Baumunk stated he will get that
information from finance. Commissioner Stenzel agrees that the City should charge enough to
cover costs of tournaments.
Commissioner Stenzel asked if the Community Center charges rental to youth. Mr. Baumunk
stated he assumes so but is not involved with the Community Center activities. Commissioner
Stenzel questioned why the City charges youth at the Community Center and not for outdoor
facilities. Mr. Griffiths stated staff will bring the information to a future meeting.
Chairperson Lindahl asked if the revenue goes to the General Fund or to the Parks Fund. Mr.
Baumunk will ask finance for the budget details.
Regular Andover Park & Recreation Commission Meeting
Minutes – January 19, 2023
Page 3
Motion by Stenzel, seconded by Newton, to recommend approval of the updated Parks Fee
Schedule. Motion passed unanimously.
TH
PARK DEDICATION IMPROVEMENT FUND 4 QUARTER REPORT
th
The Park and Recreation Commission is requested to review the 4 Quarter Report of the Park
Improvement Fund. Parks and Streets Operation Manager Baumunk stated the City took in a
large amount of Park Dedication Fees in 2022. He noted that 2023 is expected to have fewer
new homes built.
Chairperson Lindahl asked how long the contract is for the cell tower at Rose Park. Mr.
Baumunk stated he does not know if there is an end date.
TH
ANOKA COUNTY SHERIFF’S DEPARTMENT 4 QUARTER REPORT
th
The Park and Recreation Commission is requested to review the Sheriff’s 4 Quarter Park
Activity Report. Parks and Streets Operations Manager Baumunk presented the report and
stated there weren’t very many calls in parks during this time period.
DISCUSSION
Associate Planner Griffiths was able to get the answers from previous questions of the Park &
Recreation Commission. He stated funds generated from park usage fees go into the General
Fund and are used to cover park-related costs. He stated the City took in around $2500 in 2022.
OUTSTANDING ITEMS
1. Completed Projects:
2. On-going Projects: Staff are working on two playgrounds replacement and one new
playground in 2023.
3. On-Hold Projects:
4. Updates from Previous Meetings:
5. Other Items of Interest:
a. Design will begin on Kelsey Round Lake Park Boardwalk replacement.
b. Design and easement acquisition is ongoing for Trail Segment 1.
6. Outdoor Ice Rinks – They were doing well until the weather interfered. The rinks are
getting used heavily.
7. Parks Maintenance Update: presented in the staff report.
Mr. Baumunk stated equipment purchases are taking longer to deliver. He noted the City
Council is conducting Commission interviews.
Regular Andover Park & Recreation Commission Meeting
Minutes – January 19, 2023
Page 4
CHAIR’S REPORT
Commissioner Newton thanked staff for clearing off the trails and rinks.
Commissioner Widmyer asked if the rinks are staffed. Mr. Baumunk stated they fully staff
Hawk Ridge. They City staff cover the other three jointly with hockey providing attendants 2
days a week for part of a shift.
ADJOURNMENT
Motion by Strombeck, seconded by Widmyer, to adjourn the meeting at 6:21 p.m. Motion
passed unanimously.
Respectfully Submitted,
Shari Kunza, Recording Secretary
TimeSaver Off Site Secretarial, Inc.