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Home My WebLink About2025-02-20 A I C I T Y O F NDOVE8#1 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Park & Recreation Commission Workshop Thursday, February 20,2025 City Hall—Conference Room A &B 1. Call to Order—6:00 p.m. 2. Discuss 2026-2030 CIP —Park Capital Improvement Plan 3. Discuss Pine Hills North Shelter Usage 4. Other Topics 5. Adjournment i i AC Y O F NLiD 0VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RMN.GOV TO: Park&Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: Discuss 2026-2030 CIP Park Capital Improvements DATE: February 20, 2025 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2026-2030 Park Capital Improvement Plan(CIP). DISCUSSION The target date for the draft CIP is Friday June 61h. Attached is a projected fund balance sheet that was prepared by the Finance Department. This projected fund balance does show the final payment for the$1,000,000 that was approved by the City Council to be used for the construction of the Community Center Expansion from the Park Dedication Fund. The Park& Recreation Commission should review the future improvements in zones A-D and determine what projects should be considered for the next 5 years. Below is what was identified in the 2025-2029 CIP. 2025 • Annual Misc. Projects - $25,000 • Park at Fields at Winslow Cove - $170,000. This is a new park that is identified in the development plans. • Contribution to ACC - $159,107. Final payment for the ACC expansion contribution • Sunshine Basketball Court Improvements. — Sport Court surfacing, fencing and improved backboards. $65,000 • 2026 • Annual Misc. Projects - $25,000 • Kelsey Round Lake Park Master Plan Additions. Building w/Bathrooms, Wayfinding, and Interpretive Signs— $230,000 • Skate Park Expansion—$125,000 • Sunshine Parking Lot Lights, West and South Lots - $30,000 (Actual costs TBD in 2025) • Oakview Park Irrigation - $20,000 • Pave Hawkridge Park Parking Lot - $150,000 2027 • Annual Misc. Projects - $25,000 • Zone A Projects TBD - $150,000 • Pine Hills North Master Plan Additions—TBD $100,000 • Pave Timber Trails Park Parking Lot- $52,000 2028 • Annual Misc. Projects - $25,000 • Pleasant Oaks Sidewalk—ADA Access trail from the street to the playground. $4,000 • Zone D - $100,000 2029 • Annual Misc. Projects -$25,000 • Parking Lot Paving TBD - $100,000 • Zone C Improvements TBD $150,000 BUDGET IMPACT Funding for these projects comes from the Park Dedication Fund. The Finance Department has indicated to staff that the ending fund balance for each of the 5 years should have a minimum positive balance of$50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2026-2030 Parks Capital Improvement Plan. Respectfully submitted, �V M-2 Jason Baumunk Attachments: 2025-2030 Park Improvement Fund Projected nd Balance Sheet, Future Facilities Chart By Zone from the 2021 Park Dedication Study, Staff Recommendations From 2021 Future Facilities Chart✓ CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Estimate 2025 2026 2027 2028 2029 2030 TOTALS Projected Sources of Revenue Park Dedication Fee-Residential Units 25 25 25 25 25 Park Dedication Fee-Residential($5,256/unit) $ 131,400 $ 131,400 $ 131,400 $ 131,400 $ 131,400 $ 131,400 $ 788,400 less: Contribution to Comm Ctr Expan (159,107) - - - - - (159,107) Donation/Contribution - - - - - - - Capital Projects Levy-Park Improvements 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Revenues Available (12,707) 146,400 146,400 146,400 146,400 146,400 719,293 Projected Commitments Pine Hills North-Multipurpose Building 110,406 110,406 i Fields of Winslow Cove-New Park 170,000 170,000 Sunshine-Basketball Court Improvements 65,000 65,000 Anoka County Dog Park Improvements 25,000 25,000 Oakview-Park Improvements 20,000 20,000 Kelsey Round Lake-Design Shelter w/Bathrooms 230,000 230,000 Skate Park-Expansion&Improvements 125,000 125,000 Sunshine-Parking Lot Lights 30,000 30,000 Hawkridge-Pave Parking Lot 150,000 150,000 Zone A Projects-TBD 150,000 150,000 Pine Hills North-Master Plan Additions 100,000 100,000 Timber Trails-Pave Parking Lot 52,000 52,000 Zone D Projects-TBD 100,000 100,000 Pleasant Oaks -Sidewalk 4,000 4,000 Parking Lot Improvements-TBD 100,000 100,000 Zone C Projects-TBD 150,000 150,000 Annual Miscellaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000 Total Commitments 395,406 580,000 327,000 129,000 275,000 25,000 1,731,406 f Revenues Over(Under)Expenditures (408,113) (433,600) (180,600) 17,400 (128,600) 121,400 Fund Balance as of December 31,2024 2,278,802 Fund Balance Brought Forward 1,870,689 1,437,089 1,256,489 1,273,889 1,145,289 Ending Fund Balance- $ 1,870,689 $ 1,437,089 $ 1,256,489 $ 1,273,889 $ 1,145,289 $ 1,266,689 "Target-$50,000 to create a contingency for any project overages. Dedicated Funds Available for: Community Center Contribution$1m $ 175,146 2020 Rose Park-tower rental fee $ 41,623 202,604 2021 163,143 2022 150,000 2023 150,000 2024 $ 840,893 J i Zone A Future Facilities Chart FUTURE FACILITIES TOTAL PRICE Sustainable Landscaping &Trees $ 1,000.00 Cedar Crest FUTURE EQUIPMENT TOTAL $ 1,000.00 Cedar Crest Landscaping $ 2,500.00 Fox Meadows Security Light $ 7,500.00 Fox Meadows FUTURE EQUIPMENT TOTAL $ 10,000.00 Fox Meadows Warming House/Restrooms&Storage/Mtg Room $ 250,000.00 Hawkridge Additional Irrigation System Improvements $ 5,000.00 Hawkridge Security Light(2)** $ 15,000.00 Hawkridge Septic System $ 20,000.00 Hawkridge Pave Parking Lot w/C&G(60-90 Stalls) $ 135,000.00 Hawkridge 2026 Landscaping-Trees $ 1,000.00 Hawkridge Bleachers w/Pads(1 Soccer fields) $ 7,500.00 Hawkridge Land Purchase-(House and Land-7.16 Acres) $ 190,000.00 Hawkridge Large Shelter Upgrades($45,000) $ 25,000.00 Hawkridge Shelter Concrete Pad/Sidewalk($5,000) $ 10,000.00 Hawkridge 4 Picnic Tables $ 3,600.00 Hawkridge New Field Grading and seeding(After Land Purchase) $ 250,000.00 Hawkridge Field Lighting $ 250,000.00 Hawkridge FUTURE EQUIPMENT TOTAL $ 1,162,100.00 Hawkridge "DIRNMIM MEMO M. Landscaping around Park Sign $ 1,000.00 Langseth Medium Shelter w/Concrete Pad($30,000) $ 15,000.00 Langseth 2 Concrete Picnic Tables $ 1,800.00 Langseth FUTURE EQUIPMENT TOTAL $ 17,800.00 Langseth } MMEM .ORM Landscaping $ 2,500.00 Lund's North Security Light $ 7,500.00 Lund's North Lund's North Medium Shelter w/Concrete Pad(Small Shelter) ($30,000) $ 20,000.00 Lund's North FUTURE EQUIPMENT TOTAL $ 30,000.00 Lund's North rat Nk's..., `. .._. Landscaping $ 1,000.00 Pine Hills South Pave Parking Lot(45 Stall) $67,600 $ Rini Hills South Concrete Picnic Table $ 1,800.00 Pine Hills South FUTURE EQUIPMENT TOTAL $ 2,800.00 Pine Hills South F'4�" 1V11 r�j��! dry�Y v� .,s,r,r .*l �� a•t,� r �'r'yt e.' 5�,��:i� kti �tr` ra . b Landscaping $ 1,000.00 Timber River Curb around Parking Lot(400'x$15.00 p/I/f) $ 6,000.00 Timber River FUTURE EQUIPMENT TOTAL $ 7,000.00 Timber River ,", £^. ti �" ^!t^".1 ,A�.., j�2 !� .Y•� r�, �y r ; � ��+��.f J�,�y��t q. �l}W ,�;�'��'y��RqL" AM Landscaping ..,. Landscaping-Trees $ 1,000.00 Timber Trails Security Light $ 7,500.00 Timber Trails Pave Parking Lot-46 Stalls $ 69,000.00 Timber Trails 2027 Medium Shelter w/Concrete Pad $ 30,000.00 Timber Trails FUTURE EQUIPMENT TOTAL $ 107,500.00 Timber Trails e R 1 �vvS t i J'fd° 'T a.i�f9y'fr e. «s .v..qw F C .'.. '•.,'}yc.,",ia1yttxy'_ . � , IJ .ra :.Evk Mobilization $ 62,000.00 Pine Hills North Removals/clearing&grubbing $ 10,000.00 Pine Hills North Grading/earthwork&erosion control $ 50,000.00 Pine Hills North Stormwater management improvements $ 32,500.00 Pine Hills North Adds +rye Hilts Nam Paved trails 10'wide $ 323,000.00 Pine Hills North Wooden boardwalk 6'wide $ 143,750.00 Pine Hills North Pedestrian bridges $ 60,000.00 Pine Hills North Large community play area $ 100,000.00 Pine Hills North Gazebo with concrete slab&4 picnic tables $ 85,000.00 Pine Hills North Misc.Site Amenities $ 32,000.00 Pine Hills North Potable well Pine Hills North SePtis&vault Pine Hills.Nerd Multi purpose building Pills North Storage shed $ 95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $ 25,000.00 Pine Hills North Prairie grass demonstration area $ 16,250.00 Pine Hills North Expanded irrigation of common spaces $ 50,000.00 Pine Hills North Games court $ 14,500.00 Pine Hills North Sand volleyball court $ 5,500.00 Pine Hills North Disc Golf $ 5,000.00 Pine Hills North Landscape improvements $ 35,000.00 Pine Hills North Turf Seed $ 33,250.00 Pine Hills North Fiber Blanket $ 135,000.00 Pine Hills North Electrical expansion&trail lighting $ 160,000.00 Pine Hills North erfion)$120,0 0 $ Rine Hills IS FUTURE EQUIPMENT TOTAL $ 1,472,750.00 Pine Hills North 1 i S Y � .01 ..... .x �.s "'fi.Ww A"A."7k1R(' ti,j�n J. 1ak.,.v-Im Son �..TL`��.z��.Sl,.-.tlr�r� Park ID Signs(2) $ 1,000.00 Valleyview FUTURE EQUIPMENT TOTAL $ 1,000.00 ��r ..._ `.r rdS.t�f.�...s _�J,.`aWrl f.,.n. s iJw' K r�!..•�xf?1; k�..:Y.k.. .iWC:�. ean,3y�} 7C!. 75�! x:�!;z Park►D Signs(2) $ 1,000.00 White Oaks FUTURE EQUIPMENT TOTAL $ 1,000.00 .trT ��J� Zone 6 }'b1r'�� y ,y .�t'.u�"R�!. Park Sign &Landscaping $ 1,000.00 Oak Hollow FUTURE EQUIPMENT TOTAL $ 1,000.00 Oak Hollow M" • 'S '" �°��. � v�..; �r a �}� r + �`ti yr �+''��"�'41 Security Light $ 7,500.00 Oakview Picnic Table $ 500.00 Oakview Irrigation($10,000) $ 15,000.00 Oakview 2026 Sandbox and Digger $ 5,000.00 Oakview FUTURE EQUIPMENT TOTAL $ 28,000.00 Oakv►ew +SYi`d > rt�!��' ;.p a gv s. �vr r,• +. -ac.. .� p=r u; :: .::`�i.r�stel..'k��6T�'��;a��.�t:�.21A� ;`a�.,:�s.!�.�.• ._.:� s�..'�.'.'�'.C��"�� 964...s �C;��`.''�..t� .Jt11't�� Irrigation($40,000) $ 20,000.00 Woodland Crossings FUTURE EQUIPMENT TOTAL $ 20,000.00 lWoodland Crossings d 14�!T P'i'_�P�{$ r C'7 '�+•� � r'nRt:s' ts. al. 5 Zone C �.j pAr�; r.r ?',�y5 .:'�F� .•.. ti?JH�'� T �'v'�"'tjy 91 ''a?fnn`�_ ��a`x" Park Sign &Landscaping $ 1,000.00 Creekridge FUTURE EQUIPMENT TOTAL $ 1,000.00 Creekridge fi�'�. -r.�. ''� ,,11 i.�,�4 r�,:r:.y��;.1r '� P�`� ,"-t 4�a+ j r• �, � .av ca tl'e;..yY1 .....a'w Y...,.....,r Landscaping $ 1'000.00 CL Boat Landing Security Light $ 7,500.00 CL Boat Landing FUTURE EQUIPMENT TOTAL $ 8,500.00 CL Boat Landing #' 1F ssf r r ^r: +fiNry v a - �1._ x.t 9'. t,4f ts„ ::� 3..:..:L�[S'_�" Sustainable Landscaping &Trees $ 1,000.00 Dehn's FUTURE EQUIPMENT TOTAL $ 1,000.00 Dehn's i �. t''L' S J�nt� ,� � pc-" „�, �;V` }"t. 1 F d V,,dt St�eC a , �y�,' �•/i, re�C��"y, K�, am� Y' f s. �'YYFn ,�ri.a.r b S`.i.,. ..�.:_�...b f� r�), ?:'�'• ... ..�:. V.. t'.. CTYe.��...?1�,�t...!�s:.'.1w�d.L.:.'??5l"�. Security Light $ 7,500.00 Green Acres FUTURE EQUIPMENT TOTAL $ 7,500.00 Green Acres a c.:� i` C . ,�. _'fLty5C1:ti.G�ti.. Landscaping $ 1,000.00 Hidden Creek North Dugouts $ 10,000.00 Hidden Creek North Irrigation Upgrades $ 10,000.00 Hidden Creek North Raise Ballfield Fencing Height to 8' $ 15,000.00 Hidden Creek North Park Lighting-Parking Lot,Trails,etc.($40,000) $ 15,000.00 Hidden Creek North FUTURE EQUIPMENT TOTAL $ 51,000.00 Hidden Creek North a,1'�F"ff,'iY+ r��.:,L'w'�1 �� - iZ4:-',��..{[p,'�y{ C-St• :t � �'��''`,+`�y{�,�5'EvMCyy "rt` .7'�(t'"'�'��a�ry�,� �'��?,�n r w,. �.~aiif� ..��...A�.c' ��A�I�.Y.:,��•��+E�Z:�� 5'�J��!!��r�.�..i �14�� 3�)S�ati1_-L+ila�iR�'4t'��e��7 Landscaping $ 1,000.001 Hidden Creek South FUTURE EQUIPMENT TOTAL $ 1,000.00 Hidden Creek South ":I`.tD... .'9...ai�1• >_�:.:,.ti� ,k.4.?„a,: ._ Ski`?:�a6fr`t.::.: e4+.i�l..ax'FI!I ......_... •.i i"k ,. _.ati ... ... Additional New Trails(possible Grant funds) $ 226,000.00 Kelsey Round Lake Park Sign &Landscaping (2 locations) $ 2,000.00 Kelsey Round Lake Security Light(2) $ 15,000.00 Kelsey Round Lake Nature Play Area(5 Total) $ 60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $ 150,000.00 Kelsey Round Lake 2026 Dock $ 22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $ 20,000.00 Kelsey Round Lake 2026 Boardwalk(2,000 LF)(Other Funding) $ 1,045,000.00 Kelsey Round Lake Benches on Concrete Pad(8 Total) $ 20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad(6 total) $ 20,000.00 Kelsey Round Lake Artistic/Interpretive Nature Nodes(10 Total) $ 20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident./Distance Markers($26000) $ 10,000.00 Kelsey Round Lake 2026 Restoration/Landscaping($50,000) $ 25,000.00 Kelsey Round Lake 2026 FUTURE EQUIPMENT TOTAL $ 1,635,500.00 Kelsey Round Lake 2026 Security Light $ 7,500.00 Meadowood North Landscaping $ 1,000.00 Meadowood North 1/2 Basketball Court $ 15,000.00 Meadowood North FUTURE EQUIPMENT TOTAL $ 23,500.00 Meadowood North Sustainable Landscaping &Trees $ 1,000.00 Meadowood South FUTURE EQUIPMENT TOTAL $ 1,000.00 Meadowood South {�",Cr y 1. • pf�'�#,�:r S: {pytt 'Kriy} rx f:r )t.�'f� p ^��X��Kry�; �.�f �v k, T.�t�roy�t,:y�•„ Landscaping $ 1,000.00 Meadows of RL FUTURE EQUIPMENT TOTAL $ 1,000.00 Meadows of RL .} � uk' s+ff°��3••��k�'i' �� . � �w"1�� p�"T''� � ii``�F�� q?(.+ yfF,'� ; :Zap'* `�;i;� ` z"rK'a'r.�Fst�,*r y a ?�r..?fu*�er._I?!C'�'dL. 5.. 'tY. •dts.e.��•ti`-.�a...��#`�!:Y4r�� i'.'.r.zn^.n�:i��.G�_ �A��.#A��s :3S4'�� i� �4� Landscaping $ 1,000.00 Northwoods East Medium Shelter w/Picnic Tables(Small Shelter-$40,000) $ 20,000.00 Northwoods East FUTURE EQUIPMENT TOTAL $ 21,000.00 INorthwoods East +`' " rT `73�S i SS 7Tb b "„Ryi!' }`� t`, y F '�}'Tic'.°.^r 9' a 4v�, i.,'xt.F F ,w w r �� r?TttTsis� 'istG`:', s 's �° � tc _v�,��i��s�s t. `r Landscaping $ 1,000.00 Northwoods West Security Light $ 7,500.00 Northwoods West Pave Parking Lot(10 Stall) $ 22,500.00 Northwoods West FUTURE EQUIPMENT TOTAL $ 31,000.00 Northwoods West x a�• Y t �S T"1'4 Orr- 5610 .._..'...'�o.aw � 8�:.7 Landscaping $ 1,000.00 Pleasant Oaks ADA Access Trail to play area(75'x$50.00 plf) $ 3,750.00 Pleasant Oaks FUTURE EQUIPMENT TOTAL $ 4,750.00 Pleasant Oaks Fes. :: ��+,n ri` y'�a• 4 r� ;rC "4'�i3. Rrt' � + 9 + 55 E ..a.v �...:..':;c x...w gt *'Sjy� L!`�+.: �S"•' - �afr••'r'"4 .ff .`Y.°�aS. Ff y_.;..� �LC} •..5.. .... '.4• �.-.�1, atS'Y�, a,i. +5?ia. F-Si, ee T.!_�s Landscaping $ - Rose Park Security Lights(2) $ - Rose Park ADA Trail Access(North side of Park to Parking lot) $ - Rose Park 1/2 Basketball court $ - Rose Park FUTURE EQUIPMENT TOTAL $ - Rose Park Note: Improvements to be funded by cell tower revenues �CF�✓yf, Ld ..� x� .�.- Security Light $ 7,500.00 Round Lake B.L. Park Sign &Landscaping $ 1,000.00 Round Lake B.L. Construct Boat Landing&Pave from road to water($50,000) $ 25,000.00 Round Lake B.L. FUTURE EQUIPMENT TOTAL $ 33,500.00 Round Lake B.L. �.+� .5�s rY �.l•..c.I',�1511 ,,cvsxr {�,r�q � a a k {�'S`:r7t.r 's� .ves t�'r.3�Ifa ,} r f:#�vf"4 k'r� � yk [- � a dLy x � d t i �� 3 r 1,i� tra �+ �e f.4 \ {`". J'•.4:� � '� i �," Park Sign &Landscaping $ 1,000.00 Strootman Pave Ballfield Parking Lot(30 stalls) $ 60,000.00 Strootman FUTURE EQUIPMENT TOTAL $ 61,000.00 Strootman MEAR -%, Mix at Pave Parking Lot(Canoe Area- 10 stalls) $ 25,000.00 Strootman Canoe Landing ADA Access Trail to River(1 50'x$50.00 plf) $ 7,500.00 Strootman Canoe Landing FUTURE EQUIPMENT TOTAL $ 32,500.00 Strootman Canoe Landing H Landscaping 1,000.00 Terrace Security Light 7,500.00 Terrace FUTURE EQUIPMENT TOTAL 8,500.00 Terrace ill, Zone D WMPRAF 7 Small Shelter w/Picnic Tables 20,000.00 Andover Lions FUTURE EQUIPMENT TOTAL 20,000.00 Andover Lions FIR t,mn Landscaping ($5,000) $ 1,000.00 ASN Small Picnic Shelter w/Picnic Table $ 20,000.00 ASN Netting-Around Concession Area $10,000 ASN Park Benches(5) $ 1,000.00 ASN FUTURE EQUIPMENT TOTAL $ 32,000.00 JASN g Irrigation System and new water service 40,000.00 iChesterton Commons FUTURE EQUIPMENT TOTAL $ 40,000.00 Chesterton Commons LIk"M '�'MR' --!FN Me" RAV A 1--M�,.; 0`4 MOM, Playground Upgrade Signature Park)&Pickleball(4) $ 1,000,000.00 City Campus#1/Purple Community Center Projec t Balance(Through 12/31/20) $ 824,854.00 City Campus#1/Purple FUTURE EQUIPMENT TOTAL $ 1,824,854.00 City Campus#1/Purple Landscaping and Benches $ 2,500.00 Coon Creek Park/ Tom Anderson FUTURE EQUIPMENT TOTAL $ 2,500.00 Coon Creek Park/ Tom Anderson v-0t'1T+' Y xv�'�t" for rrp.,s . t}+�^3a`�ykv''f�t'. "(tc't ...+ }• *¢' ifV�� tw r,,pr 'M;�. 7( K `htk2•:-E: � x;s Landscaping $ 1,000.00 Creekview Crossing FUTURE EQUIPMENT TOTAL $ 1,000.00 Creekview Crossing �5y1...:tt^ r ? ♦ �, �e'rar.': {7 �4 'f Wgy jT��,3j _V ialm.,Ji�.. 4k! Small Picnic Shelter w/Picnic Table ($10,000) $ 20,000,00 Hickory Meadows FUTURE EQUIPMENT TOTAL $ 20,000.00 Hickory Meadows f`" 3 ., tL< •gf` Y+ I`�'�"�si�[�IW��{ "'l��^i .�?��}1T�'1��'{rs' �',t�� 'fY��RE�. : 'k��'7 k9, �G�.�..�eS .' .. _.6��x1 i��iLiSd�� x1.i_ m a._!,.L,i1,... w, d,. r.,Tf.1' ...e.'+.T ( f,. .l• Landscaping $ 1,000.00 Hidden Creek East FUTURE EQUIPMENT TOTAL $ 1,000.00 Hidden Creek East h�,/ • �`�-[ Y�7 . � ti6J71 R t �T'+ 5� d ^'(s.w rJy n`1�`��Fn" < r'. �_..�yyy r,, a' ls,�iiF., i��l �+� .'@t � • 5 ' ,yJ%7'(e}(*Y�+YtI(E 4GY A r �. .�' .;d b.; '', ' •. � 4,•L ... ��1 1 ..fw C�,I y!1 i�„" jry 1X +f9� ��7'��, 43eL....�,a...' L...._.1�.4:.1—. i.alfl_2r. V.." �� •.1v: .Lt'�`.ak�[CJJ .� a�A.� Landscaping $ 1,000.00 Hills of Bunker West FUTURE EQUIPMENT TOTAL $ 1,000.00 Hills of Bunker West ofY, 4x` ' � `:43f��( w�s(+ f � � ":;._ R te �`_xs� 'itErr?•x '' Park Sign &Landscaping $ 1,000.00 Moores Estates Security Light $ 7,500.00 Moores Estates Playground Equipment(2-5&5-12 yr. old) $ 60,000.00 Moores Estates Irrigation System $ 50,000.00 Moores Estates Trails for ADA access(250'x$50.00 plf) $ 12,500.00 Moores Estates 7. FUTURE EQUIPMENT TOTAL $ 131,000.00 Moores Estates .+(W.-MM., �,y fr„ wro d, �(('4 i2� �A� Landscaping $ 1,000.00 Oak Bluff 112 Basketball Court &Hoop($15,000) $ 9ak RN, FUTURE EQUIPMENT TOTAL $ 1,000.00 Oak Bluff Landscaping $ 1,000.00 Prairie Knoll Pave 1 Large and 1 Small Parking Lot $ 180,000.00 Prairie Knoll Large lot paved in 2021 ($200,000) Trail from North&East lots to East field (700'x 50 pif)$20k) $ 20,000.00 Prairie Knoll FUTURE EQUIPMENT TOTAL $ 201,000.00 Prairie Knoll ar ,..a!Y.,.i :'a.r� Small Shelter w/Picnic table(ball field area) $ 20,000.00 Shadowbrook East Raise Ballfield Fencing Height to 8'(2 Fields) $ 30,000.00 Shadowbrook East FUTURE EQUIPMENT TOTAL $ 50,000.00 IShadowbrook East 1 t k{{y�ycc� k,'• l its � ��t��x (,��7�'' ';�"'+uti? ./t-rr'�` < f' ''y�`�P��',��a��., .�'' •..1fY '.�9. 'ft Y! tXirXulCy.4' Landscaping $ 1,000.00 Shady Knoll FUTURE EQUIPMENT TOTAL $ 1,000.00 Shady Knoll �,q,r s Sr •v ,�,v,� � +� e,,-,�^i rr �z1.3� „�.N'y 4a�vj <.�1x re•�...,y i.3`r WIN- t ryss:Et � FUTURE EQUIPMENT TOTAL $ - Sophie's a iji _afiYf.,.. �� •g3fti�r�'•..j_,[: 1�x a't!il.tve�, 5jx".akx. Lk , F , � _,(ef'. 'a Landscaping $ 1,000.00 Sunshine Lighting of Parking lots(west and south) $ 30,000.00 Sunshine 2026 Skateboard Park Expansion $ 50,000.00 Sunshine 2026 FUTURE EQUIPMENT TOTAL $ 81,000.00 Sunshine WIN wm 'fF Sr � a'x 1'p ,C F eft aF r df� ..AO 1 : tS� tY�rt� � '�(�I��11 Condensed Future Facilities Chart-Staff Recommendations Zone Landscaping S 2,500.00 Fox Meadows Large underutilized park Security Light $ 7,500.00 Fox Meadows FUTURE EQUIPMENT TOTAL $ 10,000.00 Fox Meadows Warming House/Restrooms&Storage/Mtg Room S 250,000.00 Hawkridge _ Security Light(2)`" S 15,000.00 Hawkridge Septic System S 20,000.00 Hawkridge FUTURE EQUIPMENT TOTAL $ 285,000.00 Hawkridge Landscaping around Park Sign $ 1,000.00 Langseth Medium Shelter w/Concrete Pad($30,000) S 15,000.00 Langseth 2 Concrete Picnic Tables $ 1,800.00 Langseth FUTURE EQUIPMENT TOTAL $ 17,800.00 Langseth :. Landscaping $ 2,500.00 Lund's North Paving Parking Lot Security Light $ 7,500.00 Lund's North _ Play FE)URd Equipment(2 12 Lead's NeFth Medium Shelter w/Concrete Pad(Small Shelter) ($30.000) $ 20,000.00 Lund's North FUTURE EQUIPMENT TOTAL $ 30,000.00 Lund's North Landscaping $ 1,000.00 Timber River Curb around Parking Lot(400'x$15.00 p/l/f) $ 6,000.00 Timber River FUTURE EQUIPMENT TOTAL $ 7,000.00 Timber River k Security Light $ 7,500.00 Timber Trails Pave Parking Lot-46 Stalls $ 69,000.00 Timber Trails 2027 FUTURE EQUIPMENT TOTAL $ 76,500.00 Timber Trails 2027 Master Plan Additions Mobilization $ 62,000.00 Pine Hills North Removals/clearing&grubbing $ 10,000.00 Pine Hills North Grading/earthwork&erosion control $ 50,000.00 Pine Hills North Stormwater management improvements $ 32,500.00 Pine Hills North1., D:.., North Paved trails 10'wide $ 323,000.00 Pine Hills North Wooden boardwalk 6'wide $ 143,750.00 Pine Hills North Pedestrian bridges $ 60,000.00 Pine Hills North Large community play area $ 100,000.00 Pine Hills North Gazebo with concrete slab&4 picnic tables $ 85,000.00 Pine Hills North Misc.Site Amenities $ 32,000.00 Pine Hills North Potable well Pine Lulls NeFth SeptiG r VaUl Multi purpose buildiRq Pine Hills Ner## Storage shed $ 95,000.00 Pine Hills North Overlook @ pond/wetland demonstration area $ 25,000.00 Pine Hills North Prairie grass demonstration area $ 16,250.00 Pine Hills North Expanded irrigation of common spaces $ 50,000.00 Pine Hills North Games court $ 14,500.00 Pine Hills North Sand volleyball court $ 5,500.00 Pine Hills North Disc Golf $ 5,000.00 Pine Hills North Landscape improvements $ 35,000.00 Pine Hills North Turf Seed $ 33,250.00 Pine Hills North Fiber Blanket $ 135,000.00 Pine Hills North Electrical expansion&trail lighting $ 160,000.00 Pine Hills North FUTURE EQUIPMENT TOTAL $ 1,472,750.00 Pine Hills North Zone B Picnic Table $ 500.00 Oakview Irrigation($10,000) $ 15,000.00 Oakview 2026 FUTURE EQUIPMENT TOTAL $ 15,500.00 Oakview Zone C Park Sign&Landscaping $ 1,000.00 Creekridge FUTURE EQUIPMENT TOTAL $ 1,000.00 Creekridge Sustainable Landscaping&Trees $ 1,000.00 Dehn's FUTURE EQUIPMENT TOTAL $ 1,000.00 Dehn's Park Lighting-Parking Lot,Trails,etc.($40,000) $ 15,000.00 Hidden Creek North FUTURE EQUIPMENT TOTAL $ 15,000.00 Hidden Creek North 2026 Master Plan Additions Additional New Trails(possible Grant funds) $ 226,000.00 Kelsey Round Lake Park Sign&Landscaping(2 locations) $ 2,000.00 Kelsey Round Lake Security Light(2) $ 15,000.00 Kelsey Round Lake Nature Play Area(5 Total) $ 60,000.00 Kelsey Round Lake Picnic Shelter with Vault Restroom and Tables $ 150,000.00 Kelsey Round Lake 2026 Dock $ 22,500.00 Kelsey Round Lake Concrete Flatwork near Parking Area $ 20,000.00 Kelsey Round Lake 2026 Boardwalk(2,000 LF)(Other Funding) $ 1,045,000.00 Kelsey Round Lake Benches on Concrete Pad(8 Total) $ 20,000.00 Kelsey Round Lake Picnic Tables on Concrete Pad(6 total) $ 20,000.00 Kelsey Round Lake _. Artistic/Interpretive Nature Nodes(10 Total) $ 20,000.00 Kelsey Round Lake Wayfinding Signage/Trail Ident./Distance Markers($26000) $ 10,000.00 Kelsey Round Lake 2026 Restoration/Landscaping($50,000) $ 25,000.00 Kelsey Round Lake 2026 FUTURE EQUIPMENT TOTAL $ 1,635,500.00 Kelsey Round Lake 2026 Security Light $ 7,500.00 Meadowood North Landscaping $ 1,000.00 Meadowood North 1/2 Basketball Court $ 15,000.00 Meadowood North Possibly replace sand V-Ball court FUTURE EQUIPMENT TOTAL $ 23,500.00 Meadowood North 1 Security Light $ 7,500.00 Northwoods West Pave Parking Lot(10 Stall) $ 22,500.00 Northwoods West Busy gravel parking area now one FUTURE EQUIPMENT TOTAL $ 30,000.00 Northwoods West tennis court was converted to two pickleball courts. ADA Access Trail to play area(75'x$50.00 plf) $ 3,750.00 Pleasant Oaks 2028 FUTURE EQUIPMENT TOTAL $ 3,750.00 Pleasant Oaks ADA Trail Access(North side of Park to Parking lot) $ - Rose Park Parking is a major issues at this park 1/2 Basketball court $ - Rose Park Creating parking to the north might be FUTURE EQUIPMENT TOTAL $ - Rose Park an option. Note: Improvements to be funded by cell tower revenues Pave Ballfield Parking Lot(30 stalls) $ 60,000.00 Strootman FUTURE EQUIPMENT TOTAL $ 60,000.00 Strootman -- l b Pave Parking Lot(Canoe Area-10 stalls) $ 25,000.00 Strootman Canoe Landing ADA Access Trail to River(150'x$50.00 plf) $ 7,500.00 Strootman Canoe Landing FUTURE EQUIPMENT TOTAL $ 32,500.00 Strootman Canoe Landing Zone D Landscaping ($5,000) $ 1,000.00 ASN ASN has expanded concessions which Small Picnic Shelter w/Picnic Table $ 20,000.00 ASN has increase need for picnic tables Netting-Around Concession Area $10,000 ASN Park Benches(5) $ 1,000.00 ASN FUTURE EQUIPMENT TOTAL $ 32,000.00 ASN Landscaping and Benches $ 2,500.00 Coon Creek Park/ Tom Anderson Resident requests for this by FUTURE EQUIPMENT TOTAL $ 2,500.00 Coon Creek Park/ Tom Anderson rapids near RR bridge Landscaping $ 1,000.00 Hidden Creek East Irrigation has been brought up for FUTURE EQUIPMENT TOTAL $ 1,000.00 Hidden Creek East this park previously.Large green space Pave 1 Large and 1 Small Parking Lot $ 180,000.00 Prairie Knoll Large lot paved in 2021 ($200,000) Trail from North&East lots to East field (700'x 50 plf)$20k) $ 20,000.00 Prairie Knoll FUTURE EQUIPMENT TOTAL $ 200,000.00 Prairie Knoll Small Shelter w/Picnic table(ball field area) $ 20,000.00 Shadowbrook East FUTURE EQUIPMENT TOTAL $ 20,000.00 Shadowbrook East Lighting of Parking lots(west and south) $ 30,000.00 Sunshine 2026 Skateboard Park Expansion $ 50,000.00 Sunshine 2026 FUTURE EQUIPMENT TOTAL $ 80,000.00 Sunshine i 1 i f C Y O F NLfD 0VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Park& Recreation Commission 11 CC: David D. Berkowitz, Director of Public Works/City Enginee:1nZ> FROM: Jason Baumunk, Parks & Streets Operations Manager SUBJECT: Discuss Pine Hills North Shelter Usage DATE: February 20, 2025 INTRODUCTION The Park and Recreation Commission is requested to begin discussions on the usage, rental rules and regulations, and reservation policy for the new reservable space at the Pine Hills North Shelter. DISCUSSION With the new shelter expected to come online this spring, many items need to be discussed and decided on for various items at that shelter. Below is a list of items to begin discussing. • Hours of Operation — The shelter has two indoor bathrooms that are planned to be on electronic controls. These could be open for park hours (6am-llpm) a shortened schedule, or only open with reservations. o Rental Hours — Do we limit the hours it is available, so it does not go too late. Anoka for example, facilities are available from 11 am-8pm on weekends, one reservation allowed per day. Hourly rentals 9am-8pm weekdays. • Rules and Regulations, Reservation Policy — The City of Champlin Rules and Regulations and the City of Anoka Park Facility Rentals & Reservations (in the attached information) are a good starting point. Staff would recommend reading through these and be ready to discuss any additions, subtractions, and revisions to these. • Cleaning Checklist/FAQs — The City of Ramsey has a nice checklist of expectations (in the attached information). Staff would recommend reading through this and be ready to discuss any additions, subtractions, and revisions. ACTION REQUIRED The Park and Recreation Commission is requested to discuss the usage, rental rules and regulations, reservation policy, and any other suggestions for the Pine Hills North reservable shelter and give staff direction on how to proceed. Respectfully submitted, o�tZ Jason B aumu Attachments: Reservation Info—Neighboring Cities 2025 COMMUNITY RENTAL FACILITIES & FEES Updated December, 2024 RATES ARE HOURLY UNLESS OTHERWISE NOTED _t COMMUNITY RENTAL SPACE RESIDENT NON-RESIDENT Office CHAMPLIN ICE FORUM 763.421.2820 12165 ENSIGN AVENUE Small Meeting Room $30.00 $35.00 Website Large Meeting Room $40.00 $45.00 a ci.champhn.mn.us CHAMPLIN COMMUNITY CENTER 12450 GETTYSBURG AVE Email Upstairs $6o.00 $70.00 recreation@ci.champlin.mn.us PARKS & PUBLIC WORKS BUILDINC4 11955 CHAMPLIN DRIVE Large Room $40.00 $50.00 Small Conf. Room $15.00 $20.00 VETERAN'S MEMORIAL PARK "a 505 EAST HAYDEN LAKE ROAD Pavillion j $150 14 hours $zoo 14 hours Additional Hour $25.00 $35.00 .r — JRAC (Jerry Ruppelius Athletic Complex) 4 10951 ELM CREEK PARKWAY Picnic Shelter $125 14 hours $15514 hours Additional Hour $25.00 $30.00 R ANDREWS PARK 7200 117TH AVENUE Main Picnic Shelter I Weekend $zoo 14 hours $230 14 hours Damage deposit required Additional Hour/Weekend $40.00 $50.00 with all Main Picnic Shelter I Weekday $80 I z hours $110 I z hours Additional Hour/Weekday $30.00 $40.00 Shade Shelter $70 I z hours $90 I z hours City of Shade Shelter-Add. Hour $30.00 $40.00 Champlin I Splash Pad Group Usage Fee $45 I group $45 I group K MTAL RULES & REGULATIOk ) Parks & Recreation Department, 11955 Champlin Drive, Champlin, MN 55316 Phone: 763. 421.2920 / Website: ci.champlin.yrmn.us GENERAL 1. The individual named on the rental application as the "Responsible Party" and/or the group in which whose name the application is issued, shall be held jointly responsible for any misuse of the facility which is rented and accepts responsibility for all damage done to city property. Additionally, the "responsible party" must be onsite for the duration of the event. No person under the age of 21 shall be permitted to rent a facility. 2. The City assumes no liability for loss of personal property, damage, injury or illness incurred by individuals or groups while utilizing a rental facility (see application form). 3. The City reserves the right to exercise supervisory authority to prevent unauthorized or illegal activities on City property. The City shall not be responsible for interruptions of use for reasons beyond its control and reserves the right to cancel this rental for reasons of public safety or convenience. Additionally, the city reserves the right to deny application for previous rule violations, enforceable by city staff. 4. The use of facilities shall be restricted to those spaces requested and paid for on rental application. There may be other groups or activities utilizing other park facilities/amenities. Groups are asked to respect each other's space. 5. special use permits are required for, but not limited to, runs/walks, bicycle events, concerts, food trucks and other special events. 6. Food trucks require a city of Champlin permit. If it is a city sponsored event, the truck may be approved by the Parrs Department. Operator would still be required to provide proof of liability insurance naming the City as an additionally insured. Food trucks may be subject to random fire department inspections. 7. should you desire alcohol at your event, you must apply for a special use permit (typically takes 30 days), and you must have security on-site for the duration of your event. This will be arranged by the city and the fee will be added to your rental costs. 9. Renters are prohibited from using tape, thumb tacks or other means to affix decorations to walls, floors or ceilings of facility. 9. Tents with stakes or tarps will not be permitted. Free standing canopy tents, secured with sand bags or weights, may be allowed if pre-arranged and approved. A special permit and user fee are required. 10. No radios, recorded music, loudspeakers, DJ's, live music or sound amplifying equipment are allowed in "excess" at any park / parr shelter. Failure to comply may result in the forfeiture of your damage deposit. Special event permits are exceptions and application can be made with the City. Refer to Code of Ordinance 42-36. City staff will determine violation of "excess". 11. All City of Champlin parks are tobacco free and no tobacco use is allowed on park property. Damage deposits may be forfeited for violation. 12. Facility reservations for residents shall begin on January 1st annually and for non-residents on January 15t". Reservations are only taken for the calendar year. 13. Users may only bring in equipment or materials on the day of thrir rental and all items must be removed upon completion of rental period. YOU MUST BOOK THE TIME you will need for set-up, the actual event, and tear down. At the Jerry Ruppelius Athletic Complex (JRAc) blocking of the front doors is prohibited. 14. Keys for rentals must be picked up from the Parks & Public Works office during business hours, one or two days prior to rental. Keys must be returned by the first business day following the rental period. If keys are lost or not returned, the city reserves the right to beep all or some of the damage deposit for replacement costs. 15. Renters are responsible for cleaning the facility. It is your responsibility to make sure the facility is left in good condition for the next user. We suggest documenting the site when leaving by taking time stamped photos. a. Wipe down tables, chairs and benches as needed. b. Place trash in containers, if the amount of trash generated is excessive, you need to haul it away. c. Double-check doors are locked before leaving. If a building is left unsecured and vandalism occurs, you will be held responsible and lose your damage deposit. d. If additional staff time, beyond regular cleaning, is required you will forfeit some or all of your damage deposit depending upon the time and supplies need to return to the facility to a usable state. This will be billed according to hourly staff rates. 16. In addition to the above stated rental rules/regulations you must also abide by all city Ordinances; copies available upon request. PARKIN4 /OCCUPANCY 1. Parking is available in designated parking areas only. Parking on the grass or driving on park trails is strictly prohibited. Each facility has a maximum occupancy limit. If the limit is exceeded, your damage deposit will be forfeited. CANCELLATION / REFUND POLICY 1. Rental reservations, field/tournament reservations will not be refunded due to rain or inclement weather. Re-scheduling will be permitted, as availability allows. Severe weather, where there are safety concerns would be the exception, those instances may be granted a refund. 2. If cancellation occurs 30 or more days in advance of rental date, the refund is 90% of rental fee. If cancellation notice is within 30 days of rental date, no refund will be issued. Cancellation notice must be received in written form, email is acceptable. 3. All cancellations/refunds are subject to a $20 administrative fee. 4. Splash pad operation is independent of shelter rentals. Should the splash pad close for weather, mechanical or other reasons, this does not warrant shelter cancellations or refunds. By renting the main shelter or shade shelter you do not have exclusive use of the splash pad. DAMA4E / LIABILITY 1. In the event of damage to the premises or facility, the damage will be documented with time- stamped photos. All repair bills will be assessed to the responsible party/group who has signed the rental agreement. Conduct deposits (for special permits / tournaments / leagues) may be forfeited for damage to property caused by the responsible party or group associated with responsible person. 2. All rental groups utilizing the facility will be required to create an account and agree to the terms of facility rental with the city. v J .. Y . r i C i ty of R sr, AMSEY , 1 2025 This Facility Use and Rental Policy was adopted by Ramsey City Council on September 27,1994,amended on May 27,2003,amended November l4,2006.amended January 23,2007.amended May 22,2007,amended July 27.2010,amended February 26,2013, amended August R,2016,amcnded November 27,201 S,amended August 5,2019,amended July 31,2020,amended JanuAry 5,2022. amended December 13,2023. Adopted November 26,2024 by City Council consent of ncc 2024 Park Facility Rental Fees. PARK FACILITY RENTAL INFORMATION Park facility reservations must be made online at w\vw.cityoframsey.com/ReserveOnline at least seven (7) days before the rental date and can be booked up to 120 days in advance.Approved rentals are only valid for the date,time,and person listed on the application.Groups must leave the facility at the end of their reserved time. When scheduling your reservation,please include extra time for setup and cleanup in your total reservation time. This allows you to prepare the space and ensure that the facility is in good working order.To keep park rental costs low,park staff are not available after hours or on weekends.Therefore,you may need to perform light cleaning due to regular public use or wildlife impact. FEES AND DEPOSITS This fee schedule has been developed and adopted to be effective January 1,2025.Maintenance fees on annual lease agreements must be paid at the beginning of the lease calendar.See 2025 Rates and Fees for facility rentals,deposit information,and additional fees that may apply. FACILITY RENTAL AND SPECIAL EVENT APPLICATION FEES 2025 Rates and Fees The fees below are hourly facility rental fees. If you have alcohol OR amplified music OR 75+people in attendance, please refer to the Special Event Permit application and fees on the next page. Hourly Rates Resident/Ramsey Youth Facility Deposit Non-Resident Organizations Central Park Weekday Weekend Weekday Weekend Park Center Building $100 $50 $55 $30 $35 Lions Pavilion and Concessions $100 $50 $55 $30 $35 Lions Pavilion Only None $25 $30 $20 $25 Warming House (seasonal) $100 $35 $40 $25 $30 Elmcrest Park Weekday Weekend Weekday Weekend Elmcrest Park Building $100 $60 $65 $40 $45 (Pavilion and meeting room) Meeting Room $100 $45 $50 $30 $35 Pavilion only None $40 $45 $25 $30 The Draw Amphitheater Weekday Weekend Weekday Weekend Amphitheater(3 hour minimum) $100 $75 $80 $50 $55 Pickleball Courts Weekday Weekend Weekday Weekend Central Park Courts,East,West,and Middle Pair None $8 $11 $5 $8 (must be reserved 72 hours in advance, max 2 hours) Park Shelters Weekday Weekend Weekday Weekend Alpine Park Shelter None $5 $8 $0 $5 Emerald Pond Park Shelter None $5 $8 $0 $5 Flintwood Park Shelter#1 and#2 None $5 $8 $0 $5 Rivers Bend Park Shelters,North and South None $5 $8 $0 $5 Sunfish Lake Park Shelter None $5 $8 $0 $5 Woodland Green Park Shelter None $5 1 $8 1 $0 1 $5 City of Ramsey Parks and Recreation Rental Guide 2025 SPECIAL EVENT PERMIT FEES This section is only applicable for Special Event Permits. A Special Event Permit is required IF:you have 75+people OR alcohol OR amplified music. See each section below for applicable fees. Special Event Permit STEP 1 (required) Amount What is this fee for? Application Fee(non-refundable) $50 Time for all applicable departments to review and process permits. Attendance STEP 2 (choose one) Amount What is this fee for? 74 or under $50 75-149 $75 150 or more $100 Cleaning,facility maintenance,and public safety. Alcohol OR Amplified Music STEP 3 (choose one) Amount No Alcohol—OR—amplified music $0 Alcohol—OR—amplified music $50 SPECIAL EVENTS PERMITS A Special Event Permit is required in addition to the hourly rental fee for any reservation that includes 75+ attendees, alcohol or amplified music. For more details,please refer to the Special Event Permits section of the fee schedule above. A non-refundable$50 application fee is required for a Special Event Permit,with additional fees based on the number of attendees and the presence of alcohol and/or amplified music. For example: . An event with 75 attendees and no alcohol or amplified music would incur a total of$125,consisting of the non-refundable$50 application fee,a$75 attendance fee,and no fee for alcohol or amplified music. . An event with 175 attendees and alcohol or amplified music would total$200,comprising the$50 non- refundable application fee,a$100 attendance fee,and a$50 alcohol or amplified music fee. Applications must be submitted at least thirty(30) days before the event. CANCELLATIONS Full refunds are available for cancellations made at least seven (7) days before the scheduled event.No refunds will be given for cancellations made less than seven (7) days prior to the event.Refunds are not provided for inclement weather, but we will work with you to reschedule the reservation as soon as possible based on availability. Reservations requiring a Special Events Permit may be eligible for a partial refund;however,the$50 application fee is non-refundable.For more details, refer to the section on Special Event Permits. City business takes precedence over any reservation.While governmental functions are generally scheduled in advance,they may take priority in urgent situations.These functions usually require three (3) days notice but may be scheduled with less notice if necessary. If City business impacts a reservation,we will attempt to reschedule or provide a refund.Whenever possible,three(3)days'notice will be given for any changes. City of Ramsey Parks and Recreation Rental Gude 2025 FACILITY USAGE AND CLEANING GUIDELINES . To ensure that our parks remain in excellent condition and enjoyable for all,we ask that all renters adhere to the following rules and guidelines.These policies protect the facilities,ensure the safety of participants,and help preserve the beauty of our parks for future events.Failure to follow these guidelines may result in the forfeiture of your deposit or additional charges. Please review them carefully to avoid any issues that could impact the return of your deposit. ELECTRICAL OUTLETS Test all electrical outlets before use and avoid overloading outlets to prevent circuit breakers from tripping. Consider having a backup plan for power surges or weather- related issues. TENTS AND CANOPIES Tents with stakes or tarps are not allowed.Only free-standing canopy tents secured with sandbags or weights are permitted. STORAGE Ramsey Municipal Center and park facilities cannot be used to store equipment or supplies for organized groups.Items must be removed after each meeting or event. ALCOHOL AND CONTROLLED SUBSTANCES Alcohol is permitted in the City of Ramsey parks only by special permit,with the exception of City-sponsored events at The Draw.Alcoholic beverages cannot be consumed in public parks,streets,sidewalks,parking lots,or other public spaces without a permit or license.Glass bottles are strictly prohibited. For more information on special event permits,contact the Parks Administrative Assistant at 763-433-9820. SMOKING All municipal facilities and City parks are smoke-free.Smoking is not permitted in any City facility,on the Municipal Center Campus,or in the Municipal Parking Facility. USE OF CANDLES AND OPEN FLAMES Candles and other open flames are prohibited unless prior approval is obtained from the City's Fire Marshal. Contact the Fire Marshal at 763-427-4452 for more information. PETS AND ANIMALS Dogs,other than service animals,are not permitted inside city buildings. Well-behaved dogs are welcome in outdoor park spaces.Owners are responsible for controlling their dogs and must clean up after them to maintain a clean and enjoyable environment for all park users. BOUNCE HOUSES Bounce houses may be permitted but require a Certificate of Liability Insurance naming the City as an additional insured party for approval. ® City of Ramsey Parks and Recreation Rental Guide 2025 DECORATIONS Do not attach decorations or posters to any part of the facility using paste,glue, staples, tacks,or any adhesive. Use alternative methods that do not damage park ~, property. CLEANING All renters must follow the Cleaning Checklist provided and adhere to additional cleaning guidelines outlined in this policy. The facility must be left in the same condition as it was upon arrival,with all trash and recyclables properly disposed of in designated bins. Failure to meet these requirements may result in partial or full forfeiture of your deposit. Activities such as water balloon fights,candy-filled games,or similar events may increase the likelihood of forfeiting your deposit if the area is not thoroughly cleaned.Be sure to remove all debris,including balloons and candy wrappers,to avoid deposit deductions. LIABILITY FOR DAMAGE Users of park facilities are responsible for any damage to public or private property or injury to any person during their use.If damage occurs,the group will forfeit their deposit and be charged for repair costs. Vandalism may result in a fine of up to$1,000 and/or 90 days in jail. WEATHER AND EMERGENCY PROCEDURES In case of severe weather or other emergencies,seek shelter in the nearest designated emergency shelter. KEY PICKUP, CLEANING, KEY DROP OFF KEY PICKUP Keys for facility access are provided as part of the facility use deposit,which is required from all groups using the facilities. Please note that keys cannot be duplicated or transferred to another individual or group.Any violation of this policy will result in the forfeiture of your deposit and the revocation of your reservation privileges. Keys can be picked up 1-2 business days prior to your event from the key pickup lockbox located outside the Public Works Facility at 14199 jasper Street NW. Detailed instructions for key pickup and drop-off will be sent to you via email following your reservation approval and confirmation. Deposits are due at the time of reservation. For organizations with recurring meetings (four or more times per year in the same or similar room),one deposit can be placed and held for all meetings. Deposits may be held for up to five years, after which a new deposit is required,and the previous deposit will be returned. For organizations meeting three times or fewer per year,individual deposits are required for each rental. After the event,it is the responsibility of the renter to lock the facility,perform general cleanup, remove all decorations,dispose of trash in the outdoor dumpster, and return the key along with a signed cleaning checklist. Failure to complete these tasks or the need for additional cleaning or maintenance may result in the City retaining part or all of your deposit. City of Ramsey Parks and Recreation Rental Guide 2025 ' CLEANING CHECKLIST To ensure the full return of your deposit,please complete the following tasks before leavingthe facility.You will receive a co of this checklist atk icku A Y• PY eYP P•• signed copy must be returned along with your key to ensure the return of your full deposit. ❑ Tables and Chairs: o Wipe down all tables and chairs to remove any debris,food,or spills. o Return chairs and tables to their original arrangement. O Floors and Surrounding Area: o Sweep or vacuum the floors to remove any dirt,debris,or litter. o Pick up all trash from the facility and the surrounding area,including outdoor spaces like patios,picnic areas,and parking lots. o Ensure playground areas, if used,are also free of debris. ❑ Trash and Recycling: o Dispose of all trash in the outdoor dumpster. o Sort recyclables and place them in the appropriate recycling bins. ❑ Decorations: o Remove all decorations,including banners,balloons,streamers,and any signage used during your event. o Ensure no residue is left behind from adhesive materials. ❑ Kitchen/Concession Areas (if applicable): o Clean any kitchen or concession areas used, including wiping down counters,sinks,and appliances. o Remove all personal items and food from the facility. ❑ Restrooms(if applicable): o Check restrooms to ensure they are left in a clean condition. o Flush all toilets and empty trash cans if they have been filled during your event. ❑ Outdoor Equipment(if applicable): o Ensure any outdoor equipment or rented items(e.g.,picnic tables, canopies) are cleaned and returned to their original locations. O Security: o Lock all doors and windows to secure the facility and prevent damage or vandalism after your reservation. ❑ Key and Checklist Return: o Return a signed copy of this checklist to Public Works along with your key. Failure to complete any of these tasks may result in a deduction from your deposit. • City of Ramsey Parks and Recreation Rental Guide 2025 KEY DROP OFF AND DEPOSIT RETURN Deposits will be refunded after the key and the signed Cleaning Checklist are _ returned to the Public Works Department in a timely manner and once the facility -= has been inspected to confirm it was left in good condition. Both the key and signed checklist must be returned to ensure the full refund of your deposit. Refunds will be processed back to the credit card used for payment. If the credit card transaction is older than four months,or if the deposit was made by cash or check,a city refund check will be issued. Failure to return the key,the signed checklist,or leaving the facility in poor condition may result in a delay or forfeiture of your deposit. FAQS CAN I COME IN EARLY TO SET UP? Any time needed for setup must be included in your reservation. For example,if your event is from 1:00 until 4:00 p.m.,but you need an hour for setup and an hour for cleanup,you should reserve the space from noon to 5:00 p.m.Access is only allowed within your reserved time. CAN I DECORATE THE FACILITY FOR MY EVENT? Yes,decorations are allowed,but they must not be attached to any part of the facility using paste,glue,staples,tacks,or adhesive. Please use non-damaging methods, such as string,to hang decorations.Be sure to remove all decorations after your event. CAN I HAVE A FOOD TRUCK AT MY EVENT? Yes,food trucks are allowed at events,but they mast be parked on paved surfaces without obstructing traffic.All food trucks must hold current certifications and registration,including the Ramsey Mobile Food Unit license. To view a list of licensed vendors or for more information about obtaining a Mobile Food Unit license,visit www.cityofrainsey.com/1054/Mobile-Food-Units. CAN I HAVE A BOUNCE HOUSE AT MY EVENT? Bounce houses may be permitted but require a Certificate of Liability Insurance naming the City as an additional insured party for approval. If you plan to have a bounce house at your event,please contact the Parks Administrative Assistant to ensure proper placement,avoid potential injury from electrical hazards and prevent damage to irrigation systems. CAN I CONSUME OR SELL ALCOHOL AT MY EVENT? Yes,alcohol is permitted in the City of Ramsey parks,but only with a special permit.Consumption or sale of alcohol without a permit is prohibited. Glass bottles are not allowed,and alcohol cannot be consumed in public areas like streets, sidewalks,or parking lots.To serve or sell alcohol,you must obtain a special event permit,which the City Council must approve. City of Ramsey Parks and Recreation Rental Guide 2025 WHY DO I NEED A SPECIAL EVENTS PERMIT FOR MY RENTAL? A Special Events Permit is required for rentals that involve certain elements,such as 75 or more attendees,alcohol consumption,or amplified music.This permit ensures that your event complies with City regulations for public safety,facility use, and noise control regulations. It also allows the City to coordinate any additional services,such as extra cleaning or public safety measures or approvals that may be necessary to accommodate your event. Obtaining a permit helps us ensure that all large or complex events are managed smoothly and safely for both participants and the surrounding community. WHAT QUALIFIES AS AMPLIFIED MUSIC? Music played from small personal devices,such as a Bluetooth speaker,is generally acceptable and does not require a special event permit. However,a special event permit will be required if you plan to bring in large speakers or sound systems or have live music performed by a band with amplified sound,a special event permit will be required. IS THERE ELECTRICITY OR WATER AVAILABLE AT PARK SHELTERS? Some shelters are equipped with electrical outlets and water access.The park facility list provides specific details on available amenities at each location. WHAT IF I NEED TO CANCEL OR CHANGE MY RESERVATION? You may cancel your reservation for a full refund if done at least seven (7) days in advance. If you need to change your reservation, please contact the Parks Administrative Assistant at 763-433-9820 to check availability and discuss options. HOW DO I RENT THE CANOES AND KAYAKS AT SUNFISH LAKE PARK? There is no charge for use,but a`swipe card'authorizing access to the watercraft is needed.You may obtain a swipe card by visiting the Public Works Facility, 14199 Jasper Street NW,from 8:00-12:00 p.m.and 1:00-3:30 p.m.You must read and sign the terms of use agreement and liability waiver and provide proof of identification. You must be a resident of Anoka County and be 18 years of age or older to obtain a swipe card. More information can be found online at www.cityoframsey.com/1030/ Equipment-Rentals or by contacting parks(r)cityoframsey.com or 763-433-9820. S City of Ramsey Parks and Recreation Rental Guide 2025 City of Anoka Availability Facilities are available mid-April through October,weather permitting.Shelters,pavilions,and buildings may be rented by the hour for a fee. Priority is given to residents of Anoka on a first-come first-served basis from the first working day in January through the end of January.Reservations for the remaining available dates will be allowed beginning the first working day in February,to either residents or non-residents.Park facilities are available to rent from 1lam-8pm on weekends(one rental allowed per day)and hourly from 9am -8pm on weekdays. No reservations will be allowed to extend beyond 9 pm.Reservations are accepted for the current year only. General use of shelters and fields are first come first serve.However,if a patron has been issued a permit for use,as signed by the Director of Public Services,the permit holder has the right to the exclusive use of the facilities as indicated on the permit.All other users must vacate the permitted areas. Fees There are separate fees for residents of the city of Anoka and non-residents.See the Rules and Fees page for information and rules about renting our facilities and the fees that go along with them for both residents and non-residents. Rules&Fees Picnic Shelters/Buildings/Pavilions Groups and individuals desiring to hold graduation parties,family events,company picnics and other types of gatherings may rent one of our picnic shelters/pavilions(open or indoor)for a fee. Shelters(open air, posts,and a roof)are generally located near grills and play ground facilities.Some shelters have access to electricity,water, and public restrooms. Buildings and Pavilions are typically equipped with lights/electricity, restroom facilities and access to running water either within or near by.Concession stands have electricity and serving counters. Each facility is a little different in design and all facilities may not have all amenities listed.The rental of a concession stand includes the free use of an attached shelter for your event. Resident&Non Resident Reservations Anoka residents, businesses, churches,or organizations may begin making reservations the first business day in January;and non-residents can begin making reservations the first business day in February. Residents may not make reservations for outside groups or individuals. Key/Damage Deposits A refundable key/damage deposit of$200 for residents and $400 for non-residents is also required for any facility requiring a key for access. Buildings, Pavilions and Concession stand rooms require a key for access and a damage/key deposit. Key/damage deposit is paid when the key is picked up for the rental.Since our office is not open on weekends, keys for Saturday/Sunday rentals must be picked up on Friday. Deposit will be shredded/return upon inspection of rental space or if any complaints/police reports were made for activity/noise during rental. PoHU Histoa POLICY NUMBER ,W0&&id&ff1•drWd I 2022-003 `'*'"''=uW7ZM TM Council Adopted dn=ddfi#4ZM REAL. CLASSIC. 12-4-2023 MUMA&* 'I f�Ana #144M Anwm&dttam6a4 2W PARK FACILITY RENTALS & RESERVATIONS I. General Purpose and Objective The City of Anoka provides many park facilities for all city residents to enjoy. The use of parks & facilities is administered as fairly and equitably as possible by the Public Services Department and governed by these procedures and policies established by the Anoka City Council as recommended by the Anoka Parks and Recreation Advisory Board. The City encourages all city residents,civic groups, organizations, businesses,industry, churches, and schools (public or private) to make application for permits. Permits will be granted based on availability and facility conditions. The City is committed to providing clean, safe and fun parks for every resident to enjoy. It is the City's policy that the long-range care and maintenance of all park facilities takes precedence over an), single event.Permits will be granted,denied,or revoked at the discretion of the Public Services Administrator.Appeals may be made to the Anoka Parks and Recreation Advisory Board for recommendations to the City Council for a final decision. Activities and events for the purpose of fundraising or generating profits through fees,donations,merchandise sales,ticket sales,or other monetary contributions/solicitations on public property or in a park will be required to obtain a City of Anoka Special Event Permit prior to issuing a park facility use permit. Special Event means any temporary,outdoor privately-sponsored event open to the general public and held on public property for the purpose of fundraising or for profit.Refer to City of Anoka Code .Section 10,Article V, .Special Events, and 3pecial Event Permit Polity for rpecific information. H. Applicant Classification A. Resident 1. An individual,21 years of age or older,residing within the city limits of Anoka.Proof of residency for 30 days or more may be required. 2. A non-profit group,youth organization,business,church,or school with its physical facilities located within the city limits of Anoka. 3. Any organization, community school, or church, which has provided a significant benefit or community service to and for the City in the current year. B. Non-Resident 1. Any person,civic group,organization, business,church,or school that does not meet criteria outlined in section II A items 1 —3 above. In cases where it is not clear whether a group or organization merits residential status, the Public Services Administrator shall make the determination. Proof of non-profit status and/or additional information may be requested to assist in this determination. III. Fees A. Fees are established annually by the City Council. B. All fees must be paid in advance to confirm reservation.All renters will be charged a refundable key/damage deposit for exclusive use of facilities requiring key access. C. Organizations that Adopt-a-Park,Sponsor-a-Park,or complete an approved community service project may request use of the outdoor park shelters/buildings up to three(3)times per year for a maximum of 2-hours at no charge or 1 time per year for 4-hours at the adopted park or equivalent facility. D. Events and activities held on park property that require a City of Anoka Special Event Permit are subject to all applicable park usage fees and deposit as specified in the Special Event Policy. IV. Terms&Conditions Indoor Facilities are defined as a building/pavilion,open shelters,and the band shell. All pavilions/buildings have a key,lights,electricity and have,or have close to them,restroom and water facilities. Outdoor Facilities are defined as a field or court; i.e. softball, football, basketball, tennis, volleyball, horseshoes,Exclusive use reservations are for the current year only. A. Renter should include t i m e n e e d e d f o r setup/decorating/clean up required when reserving a facility by the hour. The renter must relinquish the facility at the time specified on the permit. B. Priority will be given to Residents on a first-come first-served basis from the first working day in January through January 31. Reservations for the remaining available dates will be allowed beginning February 1,to either Residents or Non-Residents.Park Reservation may only be scheduled within the current calendar year. C. Requests for a permit may be made by phone, in person or online for available facilities. Rental fees must be paid in full at time of reservation. There will be no tentative reservations and same-day reservations for buildings/pavilions will not be granted. D. Web-based registrations require renter to agree to terms&conditions prior to confirming reservation. E. The renter shall provide estimated attendance and/or other pertinent information at the time the reservation is made. The City reserves the right to regulate and control the size of the group or organization using a specific facility. F. Permit is valid only for the date,time,and place specified on it and must be in the users'possession for verification, if needed. Park facilities are rented "as is" no special cleaning or preparation beyond normally scheduled maintenance will be provided. G. When a key is needed for entrance into a facility, a re-fundable damage/key deposit will be required. The renter shall pay the damage/key deposit at time of reservation and sign the permit when picking up the key.Failure to return the key within 24-hours of permit expiration may subject the permit holder to the forfeiture of the deposit and/or privilege to use park facilities for a period of 1-year, H. All renters are responsible for paying, in full, any and all damages resulting from inappropriate use, theft, or vandalism to any equipment or facilities used during the rental period. The City is not responsible for losses of personal property by individuals or renters when park and recreation facilities are being used for a permit activity. I. All Anoka city parks and park buildings must be vacated by 11:00 p.m. No facility shall be reserved after-8:00 p.m. to allow for sufficient time to clean up and to vacate the park area. J. General clean-up of the facility is required. If more than routine cleaning is required after a rental reservation(by city staff or the contracted cleaning service)the key deposit will not be returned,ax additional fees may be charged,and rental privileges may be revoked for a period of 1 year. K. Park amenities and city owned equipment shall not be altered,moved,or removed from buildings. L. Amplification equipment for musical instruments,PA system,or use of audio equipment with the intent to project the sound beyond a facility shelter or enclosure is not allowed in city parks without prior approval granted with an exclusive use park permit. Additional fees required.Use of amplification type equipment is not allowed after-8:00 p.m.Refer to City Code Chapter 30 Section 24 Public Nuisance for more information. M. The renter may not use tacks, staples, or other similar materials to hang decorations in facilities with wood plank or sheetrock walls. N. All park buildings requiring key access are alcohol,cannabis use and tobacco free. Refer to Tobacco and Cannabis Free Parks Policy for more information. O. Consumption of alcoholic beverages is allowed in parks unless posted. Strong Beer or other Malt beverages may not exceed 25% ABV (alcohol by volume) and must be consumed directly from the manufacturers individualized packaging containers, which may not exceed 26 oz, Plastic and/or aluminum containers only.Alcoholic beverages consumed in a park located within the Social District boundary must be purchased from a participating vendor and served in the approved Social District cup during the social district dates and hours of operation P. No motorized vehicles allowed in or upon any City park property unless approved by the Public Services Administrator and indicated on permit.Refer to City Code Chapter 54,Ar6cle IV,Parks and Cemeteries for more information. Q. Table/chair set-up and tear down is the responsibility of the renter. R. Prior notice and approval is required for use of canopy tents (free standing only),amusement devices (inflatable/bounce houses),and high demand electrical equipment(ice cream makers,slushy machines etc).Equipment that requires spikes or stakes to be driven into the ground to provide structural support are not allowed. Amusement devices utilizing water for operation are not allowed. Additional fees required. S. Animals are NOT allowed inside park buildings. Canine companions/guides expected to be present should be noted on the rental agreement, T. Senior activities have priority over rental reservation requests for the Senior Center. 1. Senior Center is a locked/alarmed facility. 2. A city staff member will provide access to the Senior Center at the scheduled time, orient the permit holder to the facility,and complete the pre/post rental checklist. 3. Amplification equipment is allowed inside the Senior Center. Sound levels are required to be controlled and maintained at a level consistent with City Code Chapter 30 Section 24 Public Nuisance. U. Outdoor worship services by resident churches will be allowed on park property on Sunday mornings between the hours of 8:30 a.m. and 12:30 p.m. or by"special' request submitted to the Anoka Parks and Recreation Advisory Board in writing for review and approval. 1. The church using the park facility for a worship service will be allowed to collect its normal offertory only once per service. 2. The selling of books,literature,or religious items is not allowed. 3. Use of amplification equipment is allowed during the approved church service. Sound levels are required to be controlled and maintained at a level consistent with City Code Chapter 30 Section 24 Public Nuisance. V. Additional park rules and regulations are listed in City of Anoka Code Chapter 54 Article IV Parks and Cemeteries. V. Cancellations A. Refunds will be given only if cancellation is made no less than 45-days prior to the reserved date on the permit. All refunds are subject to 10%administrative fee,deducted from the total reservation fee. Taxes and on-line processing fees are not eligible for refund. No refunds for cancellations made within 45-days of the reservation date. B. The City has the exclusive authority to determine whether a facility is in usable condition. In the case of mechanical or facility equipment failure,the City will notify the renter as soon as possible.The City is not liable to the renter for the consequences of cancellation other than to supply the renter with substitute equal rental time or a refund,including deposit.