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CITY OF ANDOVER
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FinanCial Report
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Year Ended
December 31, 1990
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CITY OF ANDOVER
Financial Report
Table of Contents
Elected and Appointed Officials
Financial Section
Independent Auditor's Report
General Purpose Financial Statements
Combined Balance Sheet - All Fund Types and Account Groups
Combined Statement of Revenue, Expenditures, and Changes in Fund Balance _
All Governmental Fund Types and Expendable Trust Fund
Combined Statement of Revenue and Expenditures - Budget and
Actual - General and Debt Service Funds
Combined Statement of Revenue, Expenses, and Changes in
Retained Earnings - Proprietary Fund Type
Combined Statement of Cash Flows - Proprietary Fund Type
Notes to Financial Statements
Combining and Individual Fund Statements
General Fund
Comparative Balance Sheet
Statement of Revenue, Expenditures, and Changes
in Fund Balance - Budget and Actual
Special Revenue Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures,
and Changes in Fund Balance
Debt Service Funds
Combining Balance Sheet
Combining Statement of Revenue, Expenditures,
and Changes in Fund Balance
Certificates of Indebtedness Debt Service Fund
Statement of Revenue, Expenditures, and Changes
in Fund Balance - Budget and Actual
State-Aid Bonds Debt Service Fund
Balance Sheet
Statement of Revenue, Expenditures, and Changes in Fund Balance
Tax Increment Bonds Debt Service Fund
Balance Sheet
Statement of Revenue, Expenditures, and Changes in Fund Balance
Special Assessment Bonds Debt Service Fund
Balance Sheet
Statement of Revenue, Expenditures, and Changes in Fund Balance
Page
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2-3
4-5
6
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10 - 31
32
33 - 41
42
43
44
45
46
47
48
49
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51 - 53
54 - 56
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I CITY OF ANDOVER, MINNESOTA
I Financial Report
Table of Contents (continued)
I Page
I Combining and Individual Fund and Account Group Statements
(continued)
Capital Project Funds
I Combining Balance Sheet 57
Combining Statement of Revenue, Expenditures,
and Changes in Fund Balance 58
I State-Aid Capital Project Fund
Balance Sheet 59
Statement of Revenue, Expenditures, and Changes in Fund Balance 60
I Tax Increment Capital Project Fund
Balance Sheet 61
Statement of Revenue, Expenditures, and Changes in Fund Balance 62
I Special Assessment Capital Project Fund
Balance Sheet 63
Statement of Revenue, Expenditures, and Changes in Fund Balance 64
Proprietary Fund Type
I Combining Balance Sheet 65
Combining Statement of Revenue, Expenses,
and Changes in Retained Earnings 66
I Combining Statement of Cash Flows 67
Water Fund
Comparative Balance Sheet 68
I Statement of Revenue, Expenses,
and Changes in Retained Earnings 69
Statement of Cash Flows 70
I Sewer Fund
Comparative Balance Sheet 71
Statement of Revenue, Expenses,
- and Changes in Retained Earnings 72
- I
Statement of Cash Flows 73
Fiduciary Funds
I Combining Balance Sheet 74
Expendable Trust Fund
Administrative Trust Fund
I Statement of Revenue, Expenditures,
and Changes in Fund Balance 75
Escrow Fund
I Statement of Changes in Assets and Liabilities 76
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CITY OF ANDOVER, MINNESOTA
Financial Report
Table of Contents (continued)
Statistical Section (Unaudited)
General Fund Revenue by Source
General Fund Expenditures by Function
Tax Levies and Collections
Special Assessment Levies and Collections
Computation of Legal Debt Margin
Schedule of Sources and Uses of Public Funds for
Tax Increment Financing District No. 1-1
Schedule of Sources and Uses of Public Funds for
Tax Increment Financing District No. 1-2
Single Audit and Other Required Reports
Independent Auditor's Report on Schedule of Federal Financial Assistance
Schedule of Federal Financial Assistance
Independent Auditor's Single Audit Combined Report on Internal Control Structure
Independent Auditor's Compliance Report Based on an Audit of the
General Purpose Financial Statements Performed in Accordance
With Government Auditing Standards
Independent Auditor's Single Audit Report on Compliance With the General
Requirements Applicable to Federal Financial Assistance Programs
Independent Auditor's Report on Compliance With Specific Requirements
Applicable to Nonmajor Related Federal Financial Assistance
Program Transactions
Independent Auditor's Report on Compliance With Minnesota
State Laws and Regulations
Schedule of Findings
Page
77
78
79
79
80 - 81
82
83
84
85
86 - 88
89
90
91
92
93
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CITY OF ANDOVER, MINNESOTA
Elected and Appointed Officials
December 31, 1990
Term of Office
Expires First
Business Day
of J anuarv
Elected
Mayor
J ames Elling
1991
Council
Michael Knight
Marjorie Perry
Donald Jacobson
Kenneth Orttel
1991
1991
1993
1993
Appointed
James E. Schrantz - Administrator
Shirley Clinton - Treasurer
Victoria Volk - Clerk
Howard Koolick - Finance Director
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FINANCIAL SECTION
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PANNELL
KERR
FORSTER
Certified Public Accountants
400 Park National Bank Building
5353 Wayzata Boulevard
Minneapolis. MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
INDEPENDENT AUDITOR'S REPORT
City Council and Residents
City of Andover
Andover, Minnesota
We have audited the general purpose financial statements of the City of Andover, Minnesota, as of and
for the year ended December 31, 1990, as listed in the table of contents. These general purpose financial
statements are the responsibility of the City's management. Our responsibility is to express an opinion
on these general purpose financial statements based on our audit.
Except as discussed in the following paragraphs, we conducted our audit in accordance with generally
accepted auditing standards. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the general purpose financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the general purpose financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall general
purpose financial statement presentation. We believe that our audit provides a reasonable basis for our
opinion.
The general purpose financial statements include the financial activities and balances of the City's General
Fixed Assets Account Group, all of which are unaudited. We were unable to audit the General Fixed
Assets Account Group because the City has not maintained detailed accounting records of its general fixed
assets.
As discussed in Note 15 to the financial statements, certain of the City's general obligation bond issues
are subject to federal "arbitrage" laws, which may result in the City having to rebate estimated "arbitrage
earnings" back to the U.S. Treasury. As the City has not made the calculations necessary to estimate
this potential liability, no liability has been recorded.
In our opinion, except for the effects of such adjustments, if any, as might have been determined to be
necessary had we been able to audit general fixed assets and the potential arbitrage rebate liability, the
general purpose financial statements referred to above present fairly, in all material respects, the financial
position of the City of Andover, Minnesota, at December 31, 1990, and the results of its operations,
changes in fund balance, and cash flows of the Proprietary Fund Type for the year then ended, in
conformity with generally accepted accounting principles.
(continued)
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As discussed in Note 1 to the fmancial statements, the City adopted the Governmental Accounting
Standards Board Statement on Reporting Cash Flows of Proprietary Funds for 1990.
Our audit was made for the purpose of forming an opinion on the general purpose financial statements
taken as a whole. The combining and individual fund statements as listed in the table of contents are
presented for purposes of additional analysis and are not a required part of the general purpose financial
statements. Such information has been subjected to the auditing procedures applied in the audit of the
general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation
to the general purpose financial statements taken as a whole.
The statistical information as listed in the table of contents is not necessary for a fair presentation of the
general purpose financial statements, but is presented as additional analytical data. This information is
unaudited and we do not express an opinion on it.
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March 22, 1991
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GENERAL PURPOSE FINANCIAL STATEMENTS
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CITY OF ANDOVER ~
Combined Statement of Revenue, Expenses, and Changes in Retained Earnings D
Proprietary Fund Type
Years Ended December 31, 1990 and 1989
Enterprise Funds C
1990 1989
Operating revenue &
User charges $ 508,933 $ 374,008
Meters 26,185 29,710
Permit fees 10,750 12,800 ~
Penalties 12,445 13,601
Other 1.737 268
Total operating revenue 560,050 430,387
~
Operating expenses
Personal services 95,838 82,941
Supplies 25,080 21,763 C
Meters, etc. 21,662 25,164
Other services and charges 28,112 40,861
Disposal charges 212,665 180,181 I
Total operating expenses 383,357 350,910
Operating income before depreciation 176,693 79,477
Depreciation 324,588 312,792 E
Operating loss (147,895) (233,315) tl
Other income (expense)
Interest income 18,054 9,721
Interest expense (748) E
Total other :income (expense) 17,306 9,721
Net loss (130,589) (223,594) I
Other financing sources (USI~S)
Operating transfers in ~
Debt Service Funds 30,500
Operating transfers (out)
Debt Service Funds (7 ,246) ~
Total other financing sources (uses) 30,500 (7,246)
Add credit for depreciation on contributed assets 317,905 309,893 E
, Income closed to retained earnings 217,816 79,053
Retained earnings ~
Beginning of year 252,578 173 ,525
End of year $ 470,394 $ 252,578
~
See notes to financial statements ~
-8- I
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CITY OF ANDOVER
Combined Statement of Cash Flows
Proprietary Fund Type
Year Ended December 31, 1990
Cash flows from operating activities
Operating loss
Adjustments to reconcile operating loss to
net cash provided by operating activities
Depreciation
Change in assets and liabilities
Receivables
Accounts
Delinquent special assessments
Deferred special assessments
Due from other governmental units
Inventory
Accounts payable
Accrued expenses
Due to other governmental units
Net cash provided by operating activities
Cash flows from capital and related financing activities
Acquisition of capital assets
Cash flows from investing activities
Interest income
Cash flows from noncapital financing activities
Operating transfer from Debt Service Funds
Net increase in cash and temporary investments/cash equivalents
Cash and temporary investments/cash equivalents
Beginning of year
End of year
Supplemental schedule of noncash investing, capital, and financing activities
Assets contributed by other funds
See notes to financial statements
-9-
Enterprise
Funds
$ (147,895)
324,588
(17,010)
(2,265)
(20,223)
(630)
75
11,831
(321)
(20,668)
127,482
(53,402)
17,318
30.500
121,898
163,171
$ 285,069
$ 353,704
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Organization
The City operates under "Optional Plan A" form of government as defined in the State of Minnesota
Statutes. The City Council, composed of an elected mayor and four elected trustees or councilmembers,
exercises legislative authority and determines all matters of policy.
B. Reporting Entity
The City's financial statements include all funds, account groups, departments, agencies, boards,
commissions, and other organizations over which the City's officials exercise oversight responsibility.
Oversight responsibility includes such aspects as appointment of governing body members, budget review,
approval of property tax levies and special assessments, outstanding debt secured by the City's full faith
and credit or revenue, and responsibility for funding deficits.
The Fire Relief Association is excluded from the City's financial statements because of the lack of
oversight responsibility.
C. Basis of Statement Presentation
The accounts of the City are organized on the basis of funds and account groups, each of which is
accounted for as an independent entity. A description of the fund types and account groups included in
the report are as follows:
1) Governmental Fund Types
a) General Fund - The General Fund is used to account for all financial resources except those
required to be accounted for in another fund.
b) Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds
of certain specific revenue sources (other than expendable trusts or major capital projects) that
are legally restricted to expenditures for specified purposes.
c) Debt Service Funds - The Debt Service Funds are used to account for the accumulation of
resources for, and payment of principal, interest, and related costs of general long-term debt
obligations.
d) Capital Project Funds - The Capital Project Funds are used to account for financial resources
to be used for the acquisition or construction of major capital facilities (other than those
financed by Proprietary Funds and Trust Funds).
-10-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
2) Proprietary Fund Type
a) Enterprise Funds - The Enterprise Funds are used to account for operations that are financed
and operated in a manner similar to private business enterprises - where the intent of the
governing body Is that the costs of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges.
3) Fiduciary Fund Typt~
a) Trust and Agency Funds - The Trust and Agency Funds are used to account for assets held
by the City in thl~ capacity of trustee or agent. Agency Funds are custodial in nature (assets
equal liabilities) and do not involve measurement of results of operations.
4) Account Groups
a) General Fixed Assets (Unaudited) - This group of accounts contains the fixed assets of the
Governmental Fund Types.
b) General Long-TI~rm Debt - This group of accounts contains the long-term obligations of the
City other than those liabilities included in the Proprietary Funds.
Total columns on the combined statements are captioned "Memorandum Only" to indicate that they are
presented only to facilitate financial analysis. Data in these columns does not present financial position,
results of operations, or cash flows in conformity with generally accepted accounting principles.
Interfund eliminations have not been made in the aggregation of this data.
D. Basis of Accounting
1) Modified Accrual - The Governmental and Fiduciary Fund Types are accounted for using the
modified accrual balds of accounting. Their revenue is recognized when it becomes measurable
and available as net current assets. "Measurable" means the amount of the transaction can be
determined and "available" means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period. Property tax and special assessment revenue
is generally conside:red as available if collected within 60 days after year-end. State revenue is
recognized in the Yt~ar to which it applies according to Minnesota Statutes. Their expenditures
are generally recognized when the related fund liability is incurred. Interest and principal
expenditures in the Debt Service Funds are recognized on the due dates.
Major revenues sus(:eptible to accrual are property taxes, special assessments, intergovernmental
revenues, charges for services, and interest earned on investments. Licenses, permits, fines,
forfeits, and other miscellaneous revenues are not susceptible to accrual as they are generally not
measurable until re<:eived in cash.
-11-
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
2) Accrual - Proprietary Funds are accounted for using the accrual basis of accounting. Their
revenue is recorded when earned and expenses are recognized when they are incurred.
E. Budget
The amounts shown on the financial statements as "Budget" represent the revised budget amounts based
on the modified accrual basis of accounting. Budgets are adopted annually by the Council for the
General, Debt Service, and Enterprise Funds. Neither Minnesota Statutes nor City Code establish a legal
level of control for the budgets presented. The 1990 budget was amended at the departmental level. The
City made no significant amendments to the appropriations budgeted for 1990. The "Combined Statement
of Revenue and Expenditures - Budget and Actual" reflects all budgetary to actual comparisons for
Governmental Funds budgeted by the City. Encumbrance accounting is not used and expenditure
appropriations lapse at year-end.
F. Cash and Investments
Cash balances from all funds are combined and invested to the extent available in various securities as
authorized by State law. Earnings from the pooled investments are allocated to the respective funds on
the basis of applicable cash balance participation by each fund. Investments are stated at cost, which
approximates market value.
G. Property Taxes
Property tax levies are set by the City Council each year and are certified to Anoka County for collection
in the following year. In Minnesota, counties act as collection agents for all property taxes.
The County spreads all levies over taxable property. Such taxes become a lien on January 1 and are
recorded as receivables by the City on that date. Revenue is accrued and recognized in the year
collectible. Taxes which remain unpaid at December 31 are classified as delinquent taxes receivable.
Revenue from property taxes which is not collected within 60 days of year-end is deferred since it is not
available to meet obligations of the current year.
Real property taxes may be paid by taxpayers in two equal installments on May 15 and October 15.
Personal property taxes may be paid on February 28 and June 30. The County provides tax settlements
to cities and other taxing districts four times a year.
A portion of the property taxes levied is paid by the State of Minnesota through Homestead and
Agricultural Credit Aid (HACA) and Equalization Aid which are included in intergovernmental revenue
in the financial statements.
-12-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
H. Special Assessments
Special assessments represent the financing for public improvements paid for by benefitting property
owners. These assessments are recorded as receivables upon certification by the City Council. The
corresponding revenue from delinquent (unremitted) and deferred (certified but not yet levied) special
assessments receivable are deferred until the year in which they become available.
I. Inventory
The inventory held by the Proprietary Funds is stated at cost on the first-in, first-out basis. The cost of
inventory is recognized as expense at the time the items are sold or used.
J. Property, Plant, and Equipment
1) General Fixed Assets Account Group (Unaudited) - The City does not maintain records which
provide complete detailed accounting control over quantities and original costs of assets in this
account group. Fixed assets are valued at historical cost or estimated historical cost. No
depreciation has beEm provided on general fixed assets. The costs of property, plant, and
equipment are accounted for as current expenditures of the Governmental Fund Types in the year
purchased. The City elected not to record infrastructure fixed assets in its accounting records.
2) Proprietary Fund Type - Fixed assets of the Proprietary Funds are stated at cost, estimated cost,
or, in the case of contributions, at fair market value at the time received. Depreciation has been
provided using the straight-line method over the estimated useful lives of the assets, as follows:
Collection and distribution systems
Machinery
Furniture and equipment
50 years
20 years
3-15 years
Depreciation on contributed assets charged to operations is closed to the Contributed Equity
Account.
K. Compensated Absences
City employees earn vacation and sick pay accruing each payroll period. Unused vacation can be accrued
by the employees up to a maximum of 160 hours as of the anniversary date of the individual's
employment with the City. In the Governmental Fund Types, vacation pay is expensed as paid, and the
liability for unused vacation is recorded in the General Long-Term Debt Account Group. Proprietary
Fund Types expense vacation pay as it accrues, with the liability being recorded in the respective fund.
-13-
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Employees can also accrue an unlimited amount of unused sick leave. Employees with two or more years
of service are entitled to receive severance pay equal to a percentage of unused sick pay ranging from
20-50% based on years of service, up to a maximum of 400 hours. The liability for severance pay is
accounted for the same as accrued vacation pay.
L. Comparative Data
Comparative total data for the prior year has been presented in the accompanying financial statements in
order to provide an understanding of changes in the City's financial position and operations. However,
comparative data has not been presented in all statements because its inclusion would make certain
statements unduly complex and difficult to understand.
M. Statement of Cash Flows
During 1989, the Governmental Accounting Standards Board adopted a new pronouncement which
replaces the Statement of Changes in Financial Position with the Statement of Cash Flows for Proprietary
Funds for fiscal years beginning after December 15, 1989.
For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments with
a maturity of three months or less to be cash equivalents. The Proprietary Funds' equity in the City-wide
cash and investment management pool is considered to be cash equivalent.
NOTE 2 - CASH AND TEMPORARY INVESTMENTS
Cash balances of the City's funds are combined (pooled) and invested to the extent available in various
investments authorized by Minnesota State Statutes. Each fund's portion of this pool (or pools) is
displayed on the financial statements as "cash and temporary investments." For purposes of identifying
the risk of investing public funds, the balances are categorized as follows:
A. Security of Deposits
Deposits consist of checking accounts, savings accounts, and certificates of deposit held in a bank or
savings institution.
At year-end, the carrying amount of the City's deposits was $2,433,930, while the balance on the bank
records was $2,515,288. All deposits were insured or covered by collateral (with market value exceeding
110% of deposits) held by the City or its agent in the City's name.
-14-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 2 - CASH AND TEMPORARY INVESTMENTS (CONTINUED)
B. Security of Investments
Minnesota State Statutes authorize the City to invest in obligations of the U.S. Treasury, agencies, and
instrumentalities, shares of iinvestment companies whose only investments are in the aforementioned
securities, obligations of the State of Minnesota or its municipalities, bankers' acceptances, future
contracts, repurchase or reverse repurchase agreements, and commercial paper of the highest quality with
a maturity of no longer than 270 days.
The City's investments are categorized on the following page to give an indication of the level of risk
assumed at year-end. Category 1 includes investments that are insured or registered or for which the
securities are held by the City or its agent in the City's name. Category 2 includes uninsured and
unregistered investments for which the securities are held by the counterparty's trust department or agent
in the City's name. Category 3 includes uninsured and unregistered investments for which the securities
are held by the counterparty or by its trust department or agent but not in the City's name.
Credit Risk Category Carrying Market
1 2 3 Value Value
U.S. Government Securities $ 2,200,705 $ - $ - $ 2,200,705 $ 2,260,737
Commercial paper 7,299,272 1.165,708 8,464,980 8,593.445
$ 9,499,977 $ - $ 1.165,708 10,665,685 10,854,182
Investment pool
U.S. Government Securities 1.252.380 1.252.380
$ 11,918.065 $ 12,106.562
C. Cash on Hand
Cash in the possession of the City, consisting of petty cash and change funds, totaled $650 at
December 31, 1990.
NOTE 3 - DuE FROM DEVELOPER
As part of a development agreement the City entered into with a private developer in May 1989, the City
received a promissory note for $243,520 from the developer. The note is to reimburse the City for the
fiscal disparities' contributions the City lost due to the establishment of a Tax Increment Financing
District for the development project. The note bears an interest rate of 5.50% and calls for 180 equal
monthly payments to be made to the City through August 2003.
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 4 - DUE FROM OTHER GOVERNMENTAL UNITS
The amounts due from other governmental units at December 31, 1990 are composed of the following:
Due from Anoka County
Delinquent taxes collected within 60 days of year-end
Delinquent special assessments collected within 60 days of year-end
Reimbursement of Community Development Block Grant expenditures
County share of various improvement project costs
County share of various other projects
Court fmes
Total due from Anoka County
$ 22,575
95,002
45,611
1,048,092
16,324
2.680
1,230,284
594
$ 1.230.878
Due from Metropolitan Waste Control Commission
Total from all sources
NOTE 5 - PROPERTY AND EQUIPMENT
A. Proprietary Fund Type Property and Equipment
A summary of Proprietary Fund Type property, equipment, and accumulated depreciation follows:
Water Sewer Total
Furniture and equipment $ 57,126 $ 18,385 $ 75,511
Machinery 524,515 524,515
Collection and distribution systems 5.253.191 9.517.723 14.770.914
5,834,832 9,536,108 15,370,940
Less accumulated depreciation (615.027) (1.416.330) (2.031.357)
$ 5.219.805 $ 8.119.778 $ 13.339.583
B. Changes in General Fixed Assets
A schedule of changes in general fixed assets (unaudited) by major asset type follows:
Balance Balance
Beginning End of
of Year Additions Deletions Year
Land and improvements $ 687,779 $ 22,123 $ - $ 709,902
Buildings and improvements 622,145 10,397 632,542
Furniture and equipment 112,828 40,046 152,874
Machinery and automotive equipment 1.013.174 58.061 1.071.235
$ 2.435.926 $ 130.627 $ - $ 2.566.553
-16-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 6 - WNG-TERM DEBT
A. Summary of Changes in Long-Term Debt
The following is a summary of changes in long-term debt of the City for the year ended December 31,
1990:
Balance Balance
Beginning New Debt Debt End of
of Year Issues Retired Year
Generallong-tenn debt
General Obligation Bonds $ 28,720,400 $ 4,050,000 $ 9,304,400 $ 23 ,466,000
Certificates of Indebtedness 270,000 95,000 175,000
Assessments on City property 252,951 29,603 13,180 269,374
Capital lease obligations 15,267 5,772 9,495
Due to Metropolitan Waste
Control Commission (MWCC) 6,668 3,942 2,726
Compensated absences payable 54.363 7.191(1) 61.554
Total generallong-tenn debt $ 29.319.649 $ 4.086.794 $ 9.422.294 $ 23.984.149
(1) This represents the net change in compensated absences payable during 1990.
B. Components of Long-Term Debt
Final Balance
Original Interest Issue Maturity at
Issue Rate Date Date Year-End
General Long-Term Debt
General Obligation Bonds
Special Assessment Bonds
Improvement Bonds of Series 1977 A $ 1,215,000 5.00% 3-01-77 1-01-06 $ 865,000
Improvement Bonds of 1978 $ 270,000 5.25-6.00% 11-01-78 2-01-99 155,000
Improvement Bonds of 1979 $ 270,000 6.50% 10-01-79 2-01-95 120,000
Improvement Bonds of Series 1980A $ 430,000 6.10-6.90% 6-01-80 2-01-91 65,000
Improvement Bonds of Series 1985A $ 300,000 8.25-9.60% 3-01-85 2,01-00 225,000
Improvement Bonds of Series 1985B $ 2,350,000 6.00-9.00% 8-01-85 8-01-00 1,795,000
Improvement Bonds "f Series 1986A $ 1,795,000 5.00-7.90% 7-01-86 8-01-01 1,445,000
Improvement Bonds of Series 1986B $ 2,600,000 4.75-6.30% 10-01-86 10-01-96 1,715,000
Refunding Bonds of Series 1986A $ 180,000 6.25-7.25% 8-01-86 8,01-91 36,000
Refunding Bonds of Series 1986C $ 2,485,000 6.00-7.40% 8-01-86 8-01-02 2,485,000
Tel1'Porary Improvement Bonds
of Series 1988A $ 5,800,000 6.00% 8-01-88 .8-01-91 5,800,000
Improvement Bonds of Series 1989A $ 3,200,000 6.10-6.80% 7-01-89 8-01-01 3,050,000
Temporary Improvement Bonds
of Series 1990A $ 2,500,000 6.25% 7-01-90 7-01-93 2,500,000
Temporary Improvement Bonds
of Series 1990B $ 1,550,000 5.90% 12-01-90 12-01-93 1,550,000
(continued)
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 6 - LONG-TERM DEBT (CONTINUED)
Final Balance
Original Interest Issue Maturity at
Issue Rate Date Date Year-End
General Long-Term Debt (continued)
General Obligation Bonds (continued)
Tax Increment Bonds
G.O. Tax Increment Bonds-
Series 1987 A $ 1,065,000 8.25-9.90% 5-01-87 2-01-05 1,050,000
G.O. State-Aid Street Bonds
1984 $ 510,000 6.75-9.00% 9-01-84 9-01-94 210,000
1988 $ 500,000 5.60-6.80% 8-01-88 8-01-98 400,000
Total General Obligation Bonds 23,466,000
Certificates of Indebtedness
1986 Certificates of Indebtedness $ 95,000 6.80-7.60% 6-01-86 6-01-91 19,000
1987 Certificates of Indebtedness $ 170,000 5.75-6.20% 2-01-87 2-01-92 68,000
1989 Certificates of Indebtedness $ 110,000 6.25-6.35% 12-01-89 12-01-94 88,000
Total Certificates of Indebtedness 175,000
Assessments on City property $ 338,174 6,25-10.70% N/A 2001 269,374
Capital lease obligationa
Ricoh Fr5000 copier $ 5,523 13.90% 5-23-88 3-01-92 2,034
Ricoh F1'5560 copier $ 8,797 12.87% 10-23-87 8-01-91 1,768
AT&T phone system $ 10,267 11.50% 5-10-88 5-10-93 5,693
Total capital lease obligationa 9,495
Due to Metropolitan Waste Control Commission $ 71,672 5.37% 1975 1990 2,726
Compensated absences payable N/A N/A N/A N/A 61,554
Total General Long-Term Debt $ 23,984,149
C. Minimum Debt Payments
Minimum annual principal and interest payments required to retire long-term debt, excluding assessments
on City property and compensated absences payable:
-18-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 6 - LONG-TERM DEBT (CONTINUED)
General Certificates Capital
Year Ending Obligation of Lease Due to
December 31 Bonds Indebtedness Obligations MWCC Total
1991 $ 8,572,712 $ 84,389 $ 6,346 $ 2,872 $ 8,666,319
1992 2,321,536 61,212 3,155 2,385,903
1993 6,359,744 24,783 1,129 6,385,656
1994 2,115,840 48,180 2,164,020
1995 2,014,315 2,014,315
Thereafter 9.019.2.78 9.019.278
30,403,425 218,564 10,630 2,872 30,635,491
Less amount
representing
interest (6.937 A~ll (43.564) (1.135) (146) (6.982.270)
$ 23.466.000 $ 175.000 $ 9.495 $ 2.726 $ 23.653.221
D. Descriptions and Restr'ictions of Long-Term Debt
General Obligation Bonds classified by major source of repayment are as follows:
o Tax Increment Levies - These bonds were issued for redevelopment projects. The additional tax
revenue resulting from increased taxable valuation of the redeveloped properties is used to retire
the related debt.
o
Special Assessment Revenue - These bonds were issued to finance various improvements and will
be repaid primarily from special assessments levied on the properties benefitting from the
improvements. Some issues, however, are partly financed by ad valorem levies.
o State-Aid _ These bonds were issued to fmance the construction, improvement, or repair on State-
aid streets within th(~ City. The issues will be repaid from allocations made to the City's accounts
in the Municipal State-Aid Street Fund.
Other types of long-term debt are as follows:
o
Certificates of Indebtedness - These certificates were issued to finance the purchase of equipment.
They will be retired from ad valorem levies and transfers from other funds.
o Assessments on City Property - These are special assessments for improvement projects which
benefitted specific parcels of land owned by the City.
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 6 - WNG-TERM DEBT (CONTINUED)
o
Capital Lease Obligations - The City is currently leasing two copiers and a phone system under
agreements classified as capital leases that bear interest rates varying from 11.5% to 13.9%.
o
Due to Metropolitan Waste Control Commission (MWCC) - This represents the amount payable
to MWCC with interest at 5.37%.
o
Compensated Absences Payable - This liability represents vested vacation and severance benefits
earned by employees through the end of the year which will be paid or used in future periods.
All long-term debt is backed by the full faith and credit of the City.
E. Resources to Meet Future Debt Requirements
o
Amounts Available for Long-Term Debt - The Fund balance available in the Debt Service Funds
for repayment oflong-term debt at December 31, 1990 is $10,388,198.
o
Amounts to be Provided for Long-Term Debt - This amount represents future revenue to be
generated for debt payments, generally including deferred tax levies, special assessments, tax
increments, fund transfers, and interest earnings. Deferred tax levies scheduled to be placed on
the tax rolls, as needed, total $467,050 at December 31, 1990.
NOTE 7 - PROPRIETARY FUNDS CONTRIBUTED CAPITAL
This balance represents the cost of property contributed to the Proprietary Funds by the City, less
depreciation thereon charged to the respective funds' operations. Changes occurring in the account during
1990 were as follows:
Water Fund Sewer Fund Total
Balance - beginning of year $ 5,142,509 $ 8,102,398 $ 13,244,907
Capital contributed 159,517 194,187 353,704
Less current year's depreciation
on contributed assets (129.492) (188.413) (317.905)
Balance - end of year $ 5.172.534 $ 8.108.172 $ 13,280,706
-20-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
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NOTE 8 - SEGMENT INFORMATION FOR ENTERPRISE FUNDS
The City provides services which are accounted for in the Enterprise Funds. The segment information
for these funds for the year ended December 31, 1990 is as follows:
Water Fund Sewer Fund Total
Operating revenue $ 226,444 $ 333,606 $ 560,050
Operating expenses $ 127,262 $ 256,095 $ 383,357
Depreciation expense $ 134,582 $ 190,006 $ 324,588
Operating loss $ (35,400) $ (112,495) $ (147,895)
Net loss $ (17 ,346) $ (113,243) $ (130,589)
Operating transfers in $ - $ 30,500 $ 30,500
Current capital contributed $ 159,517 $ 194,187 $ 353,704
Property and equipmllDt additions $ 201,726 $ 205,380 $ 407,106
Net working capital $ 267,223 $ 144,294 $ 411,517
Total assets $ 5,496,177 $ 8,297,576 $ 13,793,753
Total equity $ 5,487,028 $ 8,264,072 $ 13,751,100
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 9 - TRANSFERS
The following transfers were made during the year ended December 31, 1990:
A. Operating Transfers
Transferred To Transferred From Amount Description
General Fund Tax Increment Capita! Project $ 6,000 To reimburse administrative costs
Fund - TIP Project 1-2 Account related to tax increments.
General Fund Administrative Trust Fund 182,318 To fund administrative costs.
Drainage and Mapping Special Assessment Capital 502 To transfer amounts assessed for
Special Revenue Fund Project Fund - Improvement mapping costs.
Bonds Series 1989B Construc-
tion Account
Drainage and Mapping Special Assessment Capital 1,299 To transfer amounts assessed for
Special Revenue Fund Project Fund - U nfinanced mapping costs.
Improvement Account
State-Aid Bonds Debt Service State-Aid Capital Project Fund - 1,060 To fund debt service costs.
Fund - State-Aid Bonds of State-Aid Project Account
1984 Account
State-Aid Bonds Debt Service State-Aid Capital Project Fund - 646 To fund debt service costs.
Fund - State-Aid Bonds of State-Aid Project Account
1988 Account
Special Assessment Bonds Debt Special Assessment Bonds 359,400 To reimburse bond accounts for
Service Fund - Improvement Debt Service Fund - Water projects assessed in other
Bonds Series 1987A Account Trunk Account accounts.
Special Assessment Bonds Debt Special Assessment Bonds 390,600 To reimburse bond accounts for
Service Fund - Improvement Debt Service Fund - Sewer projects assessed in other
Bonds Series 1987 A Account Trunk Account accounts.
Special Assessment Bonds Special Assessment Bonds Debt 28,710 To transfer amounts assessed for
Debt Service Fund - Water Service Fund - Improvement water trunk projects in other
Trunk Account Bonds of 1989 Account accounts.
Special Assessment Bonds Special Assessment Capita! 42,166 To transfer amounts assessed for
Debt Service Fund - Water Project Fund - Unfinanced water trunk projects in other
Trunk Account Improvement Account accounts .
Special Assessment Bonds Special Assessment Bonds Debt 6,424 To transfer amounts assessed for
Debt Service Fund - Sewer Service Fund - Improvement sewer trunk projects in other
Trunk Account Bonds of 1989 Account accounts.
Special Assessment Bonds Special Assessment Capital 31,212 To transfer amounts assessed for
Debt Service Fund - Sewer Project Fund - Un financed sewer trunk projects in other
Trunk Account Improvement Account accounts.
Sewer Enterprise Fund Special Assessment Bonds 30,500 To reimburse lost revenue from
Debt Service Fund - Sewer lower rates due to excess trunk
Trunk Account charges in prior years.
Administrative Trust Fund Special Assessment Capital 4,627 To transfer amounts assessed for
Project Fund - Improvement administrative costs.
Bonds Series 1989B Construc-
tion Account
Administrative Trust Fund Special Assessment Capita! To transfer amounts assessed for
Project Fund - Unfinanced administrative costs.
Improvement Account 14,419
Total $ 1.099.883
-22-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 9 - TRANSFERS (CONTINUED)
B. Residual Equity Transfers
Transferred To Transferred From Amount Description
General Fund Equipment Capital Project Fund $ 10,501 To close Equipment Capital
Project Fund.
General Fund 1987 Equipment Capital 404 To close 1987 Equipment
Project Fund Capital Project Fund.
Special Assessment Bonds Debt Special Assessment Capital 660,204 To close Improvement Bonds
Service Fund - Improvement Project Fund - Improvement Series 1987 A Construction
Bonds Series 1987 A Account Bonds Series 1987 A Construe- Account.
tion Account
Special Assessment Bonds Debt Special Assessment Capital 216,520 To close Improvement Bonds
Service Fund - Improvement Project Fund - Improvement Series 1987B Construction
Bonds Series 1987B Account Bonds Series 1987B Construe- Account.
tion Account
Special Assessment Bonds Debt Special Assessment Bonds Debt 18,325 To close Improvement Bonds
Service Fund - Improvement Service Fund - Improvement Series 1987B Debt Service
Bonds Series 1987B Account Bonds Series 1990B Account Account.
Special Assessment Bonds Debt Special Assessment Bonds Debt 101,258 To close Improvement Bonds
Service Fund - Improvement Service Fund - Improvement Series 1987 A Debt Service
Bonds Series 1990A Account Bonds Series 1987 A Account Account.
State-Aid Capital Project State-Aid Capital Project Fund - 32,863 To close State-Aid Project
Fund - State-Aid Project State-Aid Project Account No. 87-9 Account.
No. 87-9 Account
Permanent Improvement Revolv- 1978 G.O. Bonds Debt 120,163 To close 1978 G.O. Bonds
ing Capital Project Fund Service Fund Debt Service Fund.
Permanent Improvement Revolv- Special Assessment Bonds Debt 300,591 To close Improvement Bonds of
ing Capital Project Fund Service Fund - Improvement 1976 Debt Service Account.
Bonds of 1976 Account
Permanent Improvement Revolv- Special Assessment Bonds Debt 133,740 To close Improvement Bonds
ing Capital Project Fund Service Fund - Improvement Series 1977B Debt Service
Bonds Series 1977B Account Account.
Permanent Improvement Revolv- Special Assessment Bonds Debt To close Improvement Bonds
ing Capital Project Fund Service Fund - Improvement Series 1980B Debt Service
Bonds Series 1980B Account 16 .363 Account.
Total $ 1.610.932
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 10 - INDIVIDUAL FUND DlSCWSURES
The following funds had deficits as of December 31, 1990:
Fund
Deficit
Debt Service Fund
Certificates of Indebtedness
Capital Project Funds
1990 Equipment
Fire Station Construction
$ 7,784
$ 34,595
$ 53,995
The deficit in the Debt Service Fund will be financed through future years' tax levies. The deficits in
the Capital Project Funds will be financed through General Obligation Bonds to be issued in 1991.
For various reasons, certain funds have a portion of their fund equity designated for specific purposes.
A discussion of each such item as it appears on the Combined Balance Sheet follows:
o Reserved for Debt Service - These amounts represent fund balances which are presently
committed to provide fmancial resources to pay principal and interest on the City's General
Obligation Bonds and Certificates of Indebtedness.
o Designated for Working Capital - This amount represents funds set aside by the City to provide
positive cash flow for the next fiscal year.
o
Designated for Capital Projects - These amounts represent assets which are presently committed
to construct various capital projects or acquire major capital items.
o Designated for Equipment - This amount represents assets which are presently committed for the
purchase of equipment.
NOTE 11 - DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. Plan Description
All full-time and certain part-time employees of the City of Andover are covered by defined benefit
pension plans administered by the Public Employees' Retirement Association of Minnesota (PERA).
PERA administers the Public Employees' Retirement Fund (pERF) and the Public Employees' Police and
Fire Fund (PEPFF) which are cost-sharing, multiple-employer retirement plans. PERF members belong
to either the Coordinated Plan or the Basic Plan. Coordinated members are covered by Social Security
and Basic members are not. All new members must participate in the Coordinated Plan. All police
officers, fire fighters, and peace officers who qualify for membership by Statute are covered by the
PEPFF. The payroll for employees covered by PERF for the year ended December 31, 1990 was
$642,860. The City has no employees covered by PEPFF. The City's total payroll was $736,164.
-24-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 11 _ DEFINED BENEFIT PENSION PLANS - STATEWIDE (CONTINUED)
PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors
upon the death of eligible ml~mbers. Benefits are established by State Statute, and vest after three years
of credited service. The defined retirement benefits are based on a member's average salary for any five
successive years of allowable service, age, and years of credit at termination of service. Two methods
are used to compute benefits for Coordinated and Basic members. The retiring member receives the
higher of step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under
Method 1, the annuity accrual rate for a Basic member is 2 % of the average salary for each of the first
ten years of service and 2.5% for each remaining year. For a Coordinated member, the annuity accrual .
rate is 1 % of the average sal ary for each of the first ten years and 1.5 % for each remaining year. Using
Method 2, the annuity accrual rate is 2.5% of the average salary for Basic members and 1.5% for
Coordinated members. For PEPFF members, the annuity accrual rate is 2.5% for each year of service.
For PERF members whose annuity is calculated using Method 1, and for all PEPFF members, a full
annuity is available when age plus years of service equal 90.
There are different types of annuities available to members upon retirement. A normal annuity is a
lifetime annuity that ceases upon the death of the retiree. No survivor annuity is payable. There are also
various types of joint and survivor annuity options available which will reduce the monthly normal
annuity amount, because the annuity is payable over joint lives. Members may also leave their
contributions in the fund upon termination of public service, in order to qualify for a deferred annuity
at retirement age. Refunds of contributions are available at any time to members who leave public
service, but before retiremEmt benefits begin.
B. Contributions Requirf~d and Contributions Made
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. The City makes
annual contributions to the pension plans equal to the amount required by State Statutes. According to
Minnesota Statutes Chapter 356.215, Subdivision 4(g), the date of full funding required for the PERF
and PEPFF is the year 2020. As part of the annual actuarial valuation, PERA's actuary determines the
sufficiency of the statutory contribution rates towards meeting the required full funding deadline. The
actuary compares the actual contribution rate to a "required" contribution rate. Current combined
statutory contribution rate>i and actuarially required contribution rates for the plans are as follows:
Statutory Rates
Emolovees Emolover
Required
Rates
PERF (Basic and Coordinated Plans)
PEPFF
4.47%
8.00%
4.82%
12.00%
8.83%
16.21 %
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CITY OF ANDOVER
Notes to Financial Statements
Pecember 31, 1990
NOTE 11 - DEFINED BENEFIT PENSION PLANS - STATEWIDE (CONTINUED)
Total contributions made by the City during fiscal year 1990 were:
Amounts
Emplovees Emplover
Percentage of
Covered Payroll
Emplovees Emplover
PERF
$ 27.193
$ 28.800
4.23%
4.48%
The City's contribution for the year ended December 31, 1990 to the PERF represented .02% of total
contributions required of all participating entities.
C. Funding Status and Progress
1. Pension Benefit Obligation
The "pension benefit obligation" is a standardized disclosure measure of the present value of
pension benefits, adjusted for the effects of projected salary increases and step-rate benefits,
estimated to be payable in the future as a result of employee service to date. The measure, which
is the actuarial present value of credited projected benefits, is intended to help users assess
PERA's funding status on a going-concern basis, assess progress made in accumulating sufficient
assets to pay benefits when due, and make comparisons among Public Employees' Retirement
Systems and among employers. PERA does not make separate measurements of assets and
pension benefit obligation for individual employers.
The pension benefit obligations as of June 30, 1990 are shown below:
PERF PEPFF
(In Thousands)
Total pension
benefit obligation
$ 4,089,960 $ 657,453
Net assets available
for benefits, at cost
(market values for
PERF = $3,547,243;
PEPFF = $803,320)
3.250.157
739.068
Unfunded (assets in
excess of) pension
benefit obligation
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$
839.803 $ (81.615)
The measurement of the pension benefit obligation is based on an actuarial valuation as of
June 30, 1990. Net assets available to pay pension benefits were valued as of June 30, 1990.
-26-
CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 11 _ DEFINED BENEFIT PENSION PLANS - STATEWIDE (CONTINUED)
2. Changes in Actuarial Methods and Benefit Provisions
For the fiscal year 1990 actuarial valuation, the PERA Board of Trustees approved the use of new
withdrawal rates. The change was made to reduce, if not eliminate, the series of large, annually
recurring, actuarial losses in the last few years due to lower than expected terminations.
With the adoption of new withdrawal rates, the pension benefit obligation increased $59,942,000
in the PERF and $6,978,000 in the PEPFF.
D. Ten-Year Historical TJrend Information
Ten-year historical trend information is presented in PERA's Comprehensive Annual Financial Report
for the year ended June 30, 1990. This information is useful in assessing the pension plan's accumulation
of sufficient assets to pay pension benefits as they become due.
E. Related Party Investments
As of June 30, 1990, and for the fiscal year then ended, PERA held no securities issued by the City or
other related parties.
NOTE 12 _ DEFINED CONTRIBUTION PLAN - FIRE FIGHTERS' RELIEF ASSOCIATION
A. Plan Description
Members of the City's volunteer fire department are members of the Andover Fire Fighters' Relief
Association. The Association is a single-employer defined contribution plan that was established in 1979,
and operates under the provisions of Minnesota Statutes Sections 69 and 424A, as amended. It is
governed by a Board consisting of six officers and trustees elected by the members of the Association for
three-year terms. The City Mayor, City Clerk, and Fire Chief are ex-officio members of the Board of
Trustees. The payroll for City employees who are members of the Association for the year ended
December 31, 1990 was $57,464. The City's total payroll was $736,164.
For financial reporting purposes, the Association's financial statements are not included in the City of
Andover's financial statements because the Association is not a component unit of the City.
B. Pension Benefits
Minnesota State Statutes Chapters 424 and 424A authorize pension benefits for volunteer fire relief
associations. A fire fighter who completes at least 20 years as an active member of the municipal fire
department to which the Association is associated, and has been a member of the Relief Association for
at least 10 years prior to retirement after age 50, is entitled to a service pension upon retirement.
-27-
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 12 - DEFINED CONTRIBUTION PLAN - FIRE FIGHTERS' RELIEF ASSOCIATION
(CONTINUED)
The service pension prescribed by the Association's by-laws is a lump sum settlement equal to the amount
in the individual member's account at the time of retirement. The individual member accounts are
credited with an equal share of: any fire State-aid received by the Association, any municipal
contributions to the Association, and any other assets of the Association's Special Pension Fund.
The by-laws of the Association also provide for a reduced service pension for a retiring member who has
completed fewer than 20 years of service. The reduced pension, available to members with 10 years of
service, shall be equal to 60% of the pension as prescribed by the by-laws. This percentage increases
4% per year so that at 20 years of service, the full amount prescribed is paid.
A member of the Association who has completed 20 or more years of active service with the fire
department prior to reaching age 50, has the right to retire from the department without forfeiting the
right to a service pension. The member shall be placed on the deferred pension roll. Upon reaching age
50, the member may apply for the standard service pension as described above. The Association shall
pay interest on the deferred service pension during the period of deferral. The interest rate will be
compounded annually, at the rate actually earned on the assets of the Pension Fund, not to exceed 5%
per year.
An active member of the Association who becomes disabled to the extent that a physician shall certify
that such disability will permanently prevent the member from performing his duties in the Andover Fire
Department, is entitled to a disability pension equal to the balance in the member's account after 100 days
of disability. If a member who has received such a disability pension should subsequently recover and
return to active duty in the Andover Fire Department, any amount paid to him as a disability pension
shall be deducted from his service pension accrued at the time of such disability.
Upon the death of any member of the Association who is in good standing at the time of his death, the
Association shall pay the member's spouse, children, or estate the balance of the member's account at
the date of payment.
The City of Andover has the power to levy property taxes at the direction and for the benefit of the
Association, and passes through State aids allocated to the plan, in accordance with enabling State
Statutes.
c. Contributions Required and Contributions Made
The City's contributions under the plan, determined by the Association's Board of Trustees and ratified
by the City Council in accordance with enabling State Statutes, is $250 per member per year.
In 1990, the City contributed $29,119 to the Association, consisting of $21,619 State aid and $7,500
fulfilling the City's $250 per member contribution obligation for the year ended December 31, 1990.
The City's contribution represents 13.05% of covered payroll.
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-28-
Bonds Outstanding - End of Year
Tax Increment Tax Increment
District - District -
Development Development
District No. 1-1 District No. 1-2
Redevelopment Redevelopment
472 472
1986 1986
2012 2012
$ 41,396 $ 28,929
$ 339,636 $ 237,397
$ 298,240 $ 208,468
$ 205,000 $ 1,065,000
205.000 15.000
$ $ 1.050,000
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
.NOTE 13 - TAX INCREMENT FINANCING DISTRICTS
The City is the administering authority for the following tax increment financing districts within their
respective Development Districts:
Type of District
Chapter
Year Established
Final year of District
Original Tax Capacity
Current Tax Capacity Qr-or Taxes Collectible in 1990)
Captured Tax Capacity Retained by Authority
Total Tax Increment Bonds Issued
Amounts Redeemed
NOTE 14 _ STATEMENT OF REVENUE AND EXPENDITURES - BUDGET AND ACTUAL
The City did not adopt budgets for all Debt Service Funds (or accounts). Accordingly, the applicable
columns of the Combined Statement of Revenue and Expenditures - Budget and Actual includes actual
revenues, expenditures, and other financing sources and uses for only budgeted Debt Service Funds (or
accounts). A reconciliation of the amounts to the total for all Debt Service Fund is as follows:
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CITY OF ANDOVER
Notes to Financial Statements
December 31, 1990
NOTE 14 - STATEMENT OF REVENUE AND EXPENDITURES - BUDGET AND ACTUAL
(CONTINUED)
Other
Financing
Revenues Expenditures Sources (Uses)
Debt Service Funds
Budgeted funds and accounts $ 4,374,448 $ 11,413,489 $ 4,691,748
Unbudgeted funds and accounts
1978 G.O. Bonds Fund 8,805
Special Assessment Bonds Fund
Improvement Bonds Series
1990A Account 512,004 97,870 37,500
Improvement Bonds Series
1990B Account 48,949 19,849 18,800
Water Trunk Account 113,406 (288,524)
Sewer Trunk Account 90.274 (383.464)
$ 5.147.886 $ 11531.208 $ 4.076.060
NOTE 15 - COMMITMENTS AND CONTINGENCIES
A. Commitments Cor Construction
At December 31, 1990, the City is committed to a number of contracts for various construction projects
that were not completed by year-end. The City's remaining commitment under such contracts is
approximately $861,000.
B. Federal Revenue
Amounts received or receivable from federal agencies are subject to agency audit and adjustment. Any
disallowed claims, including amounts already collected, may constitute a liability of the applicable funds.
The amount, if any, of funds which may be disallowed by the agencies cannot be determined at this time,
although the City expects such amounts, if any, to be immaterial.
C. Arbitrage Rebate Liability
In fiscal years 1987 and 1988, the City issued more than $5,000,000 in General Obligation Bonds each
year. Under federal law, the City may be liable to rebate estimated "arbitrage earnings" back to the U.S.
Treasury. The amount, if any, of such earnings that the City may be required to rebate has not been
determined at this time. Consequently, the City has recorded no "arbitrage rebate liability" at
December 31, 1990.
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-30-
CITY OF ANDOVER
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Notes to Financial Statements
December 31, 1990
NOTE 16 - SUBSEQUENT EVENTS
In January 1991, the City issued $252,000 Certificates of Indebtedness. The Certificates bear interest
rates varying from 6.30% to 6.70% and are to be paid off in varying amounts annually through
January 1, 1996.
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COMBINING AND INDIVIDUAL FUND STATEMENTS
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I CITY OF ANDOVER
I General Fund
Comparative Balance Sheet
11 As of December 31, 1990 and 1989
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1 1990 1989
J I Assets
-
.. I Cash and temporary investments $ 668,387 $ 699,361
~
Receivables
- Accounts 23,715 16,622
. I
. Accrued interest 4,997 5,507
~
Delinquent taxes 35,155 35,251
Deferred special assessments 350
- I Due from other governmental units 80,670 40.421
Total assets $ 813,274 $ 797,162
I Liabilities and Fund Balance
I Liabilities
Accounts payable $ 71,788 $ 59,274
Accrued expenses 29,852 27,962
I Due to other governmental units 58,361 59,772
Deferred revenue 35505 35,251
Total liabilities 195,506 182,259
I Fund balance
Unreserved
I Designated for working capital 617,768
Undesignated 614,903
Total fund balance 617.768 614,903
I Total liabilities and fund balance $ 813.274 $ 797.162
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I CITY OF ANDOVER
I General Fund
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
I (with Comparative Actual Amounts for Year Ended December 31, 1989)
I 1990 1989
~ Over
i I (Under)
~
~ Budget Actual Budget Actual
=
~ D Revenue
Taxes ad valorem $ 913,052 $ 911,255 $ (1,797) $ 712,017
=
- I Licenses and permits 253,600 212,793 (40,807) 259,083
.
~ Intergovernmental revenue
I Federal
CDBG 66,919 66,919 16,441
State
I Local government aid 125,173 102,657 (22,516) 350,045
HACA and other tax credits 371,091 335,007 (36,084) 228,414
Street maintenance 22,600 22,600 22,260
Fire department aid 21,000 21,619 619 22,692
I Other 74.630 67 .920 (6.710) 19.478
Total intergovern-
mental revenue 614,494 616,722 2,228 659,330
I Charges for services
General government 20,400 18,186 (2,214) 20,808
I Street lights 41,000 54,521 13,521 33,971
Utility Funds 5.000 3.255 (1.745) 3.975
Total charges for services 66,400 75,962 9,562 58,754
I Fines and forfeits 57,000 46,650 (10,350) 51,614
I Other revenue
Interest earned on investments 40,000 28,147 (11,853) 30,016
Refunds and reimbursements 28,100 38,480 10,380 40,049
I Miscellaneous 5.400 3.433 (1.967) 3.844
Total other revenue 73 .500 70.060 (3.440) 73.909
I Total revenue 1,978,046 1,933,442 (44,604) 1,814,707
I (continued)
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I -33-
CITY OF ANDOVER ~I
General Fund (continued) C
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
(with Comparative Actual Amounts for Year Ended December 31, 1989) ~
1990 1989 ~
Over
(Under)
Budget Actual Budget Actual ~
Expenditures
General government ~
Council
Personal services 20,752 14,675 (6,077) 24,410 !
Supplies 400 99 (301) 743 Ci
Other services and charges 7.906 12.839 4,933 5.548
Total council 29,058 27,613 (1,445) 30,701 I
Mayor ~I
Personal services 4,200 4,200 4,200 ~i
Supplies 32 32
Total mayor 4,200 4,232 32 4,200
Committees ~
Operating expenses 61
Elections ~
Personal services 7,715 9,095 1,380
Supplies 550 726 176
Other services and charges 150 296 146 6
Total elections 8,415 10,117 1,702 6 I
Newsletter
Personal services 750 454 (296) 935 ~
Other services and charges 3.309 5.522 2.213 7,975
Total newsletter 4,059 5,976 1,917 8,910
~
Administration
Personal services 100,969 96,059 (4,910) 74,716
Supplies 2,150 1,292 (858) 2,553 I
Other services and charges 4,100 5,537 1,437 5,941
Capital outlay 3.753
Total administration 107,219 102,888 (4,331) 86,963 I
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CITY OF ANDOVER
General Fund (continued)
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
(with Comparative Actual Amounts for Year Ended December 31, 1989)
1990 1989
Over
(Under)
Budget Actual Budget Actual
Expenditures (continued)
General government (continued)
Financial administration
Personal services 100,972 95,994 (4,978) 96,627
Supplies 1,800 2,742 942 2,771
Other services and charges 1,270 1,728 458 3,521
Capital outlay 110 110 1.158
Total financial administration 104,042 100,574 (3,468) 104,077
Assessing
Other services and charges 26,500 28,707 2,207 25,465
Consulting staff
Auditing 12,500 12,185 (315) 12,392
Legal 55,341 60,184 4,843 84,320
Total consulting staff 67,841 72,369 4,528 96,712
Planning and zoning
Personal services 45,731 46,458 727 60,241
Supplies 1,700 1,616 (84) 3,355
Other services and charges 2,500 7,325 4,825 3,995
Capital outlay 2,951
Total planning and zoning 49,931 55,399 5,468 70,542
Data processing
Supplies 8,307 9,737 1,430
Capital outlay 10.773 8,819 (1.954)
Total data processing 19,080 18,556 (524)
(continued)
-35-
CITY OF ANDOVER C
General Fund (continued) ~
Statement of Revenu,~, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
(with Comparative Actual Amounts for Year Ended December 31, 1989) E
1990 1989 ;
Over
(Under) I
Budget Actual Budget Actual
Expenditures (continued) I
General government (continued)
Buildings
Administration building II
Personal services 4,534 6,842 2,308 4,237 I
Supplies 5,675 2,542 (3,133) 5,432 i
Other services and charges 17,700 22,434 4,734 27,827 I
Capital outlay 1.600 896 (704) 34.822
Total administra-
tion building 29,509 32,714 3,205 72,318 I
Fire department building
Personal services 450 678 228
Supplies 3,330 781 (2,549) 2,324 ;
Other services and charges 10,030 9,884 (146) 9,876
Capital outlay 1.121
Total fire depart- ~
ment building 13,810 11,343 (2,467) 13,321
Public works building I
Personal servic,:s 5,243 5,243 6,145
Supplies 5,367 2,844 (2,523) 2,838
Other services and charges 15,542 17,203 1,661 11,623 I
Capital outlay 15.000 15.017 17 8.677
Total public works building 35,909 40,307 4,398 29,283
Senior citizen center ~
Personal servicm; 2,028 1,080 (948) 1,788
Supplies 1,725 63 (1,662) 402 I
Other services ~md charges 6.026 5.833 (193) 5.007
Total senior citizen center 9,779 6,976 (2,803) 7,197
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(continued) I
-36- I
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11 CITY OF ANDOVER
j I General Fund (continued)
~ Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
- Year Ended December 31, 1990
j I (with Comparative Actual Amounts for Year Ended December 31, 1989)
J I 1990 1989
Over
- I (Under)
~ Budget Actual Budget Actual
-
~ I Expenditures (continued)
~ General government (continued)
Buildings (continued)
- I Storage building
- Supplies 1,304 158 (1,146)
Other services and charges 985 1,929 944 183
I Capital outlay 2.700 2.952 252 7.704
Total storage building 4.989 5.039 50 7.887
I Total buildings 93,996 96,379 2,383 130,006
Engineering
Personal services 59,914 56,165 (3,749) 73,506
I Supplies 3,100 3,064 (36) 4,103
Other services and charges 6,880 11,739 4,859 8,105
Capital outlay 2.164
I Total engineering 69.894 70.968 1.074 87.878
Total general government 584,235 593,778 9,543 645,521
I Public safety
Police protection
I Supplies 38 38
Other services and charges 395.401 394.730 (671) 365.609
Total police protection 395,401 394,768 (633) 365,609
I Fire protection
Personal services 92,171 71 ,409 (20,762) 65,769
I Supplies 40,100 28,838 (11,262) 10,360
Other services and charges 55,850 66,954 11,104 43,976
Relief Association 31,850 29,119 (2,731) 30,192
I Capital outlay 1.560 1.560 20.524
Total fire protection 219,971 197,880 (22,091) 170,821
I
I (continued)
I -37-
CITY OF ANDOVER
General Fund (continued)
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
(with Comparative Actual Amounts for Year Ended December 31, 1989)
1990 1989
Over
(Under)
Budget Actual Budget Actual
Expenditures (continued)
Public safety (continued)
Rescue service
Personal services 14,986 16,536 1,550 13,932
Supplies 4,320 3,025 (1,295) 1,718
Other services and charges 17.072 9 .549 (7 .523) 7.813
Total rescue service 36,378 29,110 (7,268) 23,463
Protective inspection
Personal services 111,395 111,757 362 107,463
Supplies 6,000 6,926 926 6,529
Other services and charges 4,098 3,283 (815) 3,210
Capital outlay 582 582 15,310
Other 74 74 977
Total protective inspection 121,493 122,622 1,129 133,489
Civil defense
Supplies 1,250 (1,250)
Other services and c:harges 1.000 543 (457) 2.082
Total civil defense 2,250 543 (1,707) 2,082
Animal control
Personal services 111 111 212
Supplies 150 150 173
Other services and charges 10.989 9.730 (1.259) 9.566
Total animal control 10.989 9.991 (998) 9.951
Total public safety 786,482 754,914 (31,568) 705,415
(continued)
-38-
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'jj General Fund (continued)
J
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
- I (with Comparative Actual Amounts for Year Ended December 31, 1989)
~
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~ 1990 1989
- Over
- I (Under)
- Budget Actual Budget Actual
I Expenditures (continued)
Public works
- Streets and highways
-I Personal services 76,563 77,069 506 61,988
Supplies 22,025 18,476 (3,549) 14,119
Other services and charges 34,447 25,696 (8,751) 23,133
I Capital outlay 38.265 23.326 (14.939) 31,108
Total streets and highways 171,300 144,567 (26,733) 130,348
Snow and ice removal
I Personal services 61,830 32,355 (29,475) 41,471
Supplies 36,967 33,550 (3,417) 37,233
Other services and charges 19,778 12,227 (7,551) 16,376
I Capital outlay 283 283 1.333
Total snow and ice removal 118,575 78,415 (40,160) 96,413
I Street lighting
Other services and charges
City 17,500 13,445 (4,055) 20,340
I Billable 38.240 37.069 (1,171) 24.570
Total street lighting 55,740 50,514 (5,226) 44,910
I Street signs/signals
Personal services 17,501 22,609 5,108 15,203
Supplies 3,853 5,025 1,172 5,105
I Other services and charges 595 3,368 2,773 2,999
Capital outlay 2.548 2.548 1.297
Total street signs/signals 21.949 33.550 11.601 24.604
I Total public works 367,564 307,046 (60,518) 296,275
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I (continued)
I -39-
CITY OF ANDOVER Dr
General Fund (continued) I
Statement of Revenm~, Expenditures, and Changes in Fund Balance - Budget and Actual E'
Year Ended December 31, 1990
(with Comparative Actual Amounts for Year Ended December 31, 1989) I
1990 1989 E
Over
(Under) m
Budget Actual Budget Actual
Expenditures (continued)
Sanitation II
Storm sewers
Personal services 18,649 17,185 (1,464) 13,666
Supplies 2,912 1,957 (955) 896 E
Other services and charges 2,018 255 (1,763) 429
Capital outlay 283 283 200
Total storm sewers 23,579 19,680 (3,899) 15,191 E
Trees and weed control
Personal services 4,592 9,186 4,594 2,252 I
Supplies 490 106 (384) 239
Other services and charges 3.379 196 (3.183) 976
Total trees and weed control 8.461 9.488 1.027 3.467 ~
Total sanitation 32,040
29,168 (2,872) 18,658
Parks and recreation I
Personal services 85,429 82,917 (2,512) 82,658
Supplies 18,622 18,367 (255) 21,895 I
Other services and charges 13,188 23,298 10,110 12,756
Community education programs 39,658 39,658 35,663
Assessments 12,854 21,388 8,534 17,792 ~
Capital outlay 68.795 75.821 7.026 47.807
Total parks and recreation 238,546 261,449 22,903 218,571
Recycling ~
Personal services 11 ,287 10,581 (706) 7,947
Supplies 850 1,358 508 1,411
Other services and charges 8,475 7,164 (1,311) 3,638 ~
Capital outlay 24.018 20.464 (3.554) 7.116
Total recycling 44,630 39,567 (5,063) 20,112
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(continued) I
-40- I
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)1 CITY OF ANDOVER
] I General Fund (continued)
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
" Year Ended December 31, 1990
'"
'" I (with Comparative Actual Amounts for Year Ended December 31, 1989)
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:lI
Over
- I (Under)
~
~ Budget Actual Budget Actual
Expenditures (continued)
- I Economic development
-
- Personal services 15,762 14,056 (1,706)
Supplies 400 140 (260)
-I Other services and charges 1.300 93 (1.207)
Total economic development 17,462 14,289 (3,173)
I Unallocated
CDBG 71,832 71,832 45,540
Metropolitan Waste
Control Commission 4,300 4,300 4,300
I Insurance 18,661 26,602 7,941 31,959
LRRWMO 1,900 2,019 119 1,788
Improvement projects 3,838
I Site Q 1,610 19,786 18,176 8,501
Crooked Lake cleanup 190 190
Miscellaneous 650 4,860 4,210 1,871
I Contingency 23.103 (23.103)
Total unallocated 50.224 129.589 79.365 97.797
I Total expenditures 2.121.183 2.129.800 8.617 2.002.349
Excess (deficiency) of
I revenue over expenditures (143,137) (196,358) (53,221) (187,642)
Other financing sources
I Operating transfers in
Capital Project Funds 6,000 6,000
Administrative Trust Fund 135.137 182.318 47.181 70.545
I Total other financing sources 141.137 188.318 47.181 70.545
Excess (deficiency) of revenue
I and other financing sources
over expenditures $ (2.000) (8,040) $ (6.040) (117,097)
I Fund balance
Beginning of year 614,903 732,000
Residual equity transfers in 10.905
I End of year $ 617.768 $ 614.903
I -41-
CITY OF ANDOVER
Special Revenue Funds
Combining Balance Sheet
As of December 31, 1990
(with Comparative Totals as of December 31, 1989)
Drainage
and
LRRWMO Mapping
Asset~
Cash and temporary investments
Receivables
Accrued interest
Delinquent special assessments
$ 4,808
72
Total assets
$ 4.880
Liabilities and Fund Balance
Liabilities
Deferred revenue $
Fund balance
Unreserved
Undesignated 4.880
Totalliabilitil~ and fund balance $ 4.880
-42-
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Totals
1990
1989
$ 59,656 $ 64,464 $ 59,441
876
24
948
24
942
$ 60.556 $ 65.436 $ 60.383
$
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24 $
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24 $
60.383
$ 60.556 $ 65.436 $ 60.383
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Special Revenue Funds
Combining Statement of Revenue, Expenditures, and Changes in Fund Balance
Year Ended December 31, 1990
(with Comparative Totals for Year Ended December 31, 1989)
Totals
Drainage
and
LRRWMO Mapping 1990 1989
Revenue
Special assessments $ $ 3 $ 3 $ 4
Other revenue
Interest earned on investments 419 5.353 5.772 3.969
Total revenue 419 5,356 5,775 3,973
Expenditures
Public works
Other services and charges 66 2.481 2.547 9.470
Excess (deficiency) of
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Other financing sources
Operating transfer in
Capital Project Funds 1.801 1.801 10.575
Excess of revenue and
other financing sources
over expenditures 353 4,676 5,029 5,078
Fund balance
Beginning of year 4.527 55.856 60.383 55.305
End of year $ 4.880 $ 60.532 $ 65.412 $ 60.383
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1990 1989
Over
(Under)
Budget Actual Budget Actual
Revenue
Taxes ad valorem $ 110,799 $ 80,687 $ (30,112) $ 53,527
Intergovernmental revenue
HACA and other tax credits 25,254 25,254 25,222
Total revenUl~ 110,799 105,941 (4,858) 78,749
Expenditures
Debt service
Principal retirement 95,000 95,000 73,000
Interest 15,799 14,974 (825) 12,995
Other 3,751 3.751
Total expenditures 110.799 113.725 2,926 85.995
Excess (defidency) of
revenue over expenditures (7,784) (7,784) (7,246)
Other financing sources
Operating transfer in
Enterprise Funds 7,246
Excess (deficiency) of revenue
and other financing sources
over expenditures $ (7,784) $ (7,784)
Fund balance (deficit)
Beginning of year
End of year $ (7.784) $
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CITY OF ANDOVER
Certificates of Indebtedness Debt Service Fund
Statement of Revenue, Expenditures, and Changes in Fund Balance - Budget and Actual
Year Ended December 31, 1990
(with Comparative Actual Amounts for Year Ended December 31, 1989)
-46-
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State-Aid Bonds Debt Service Fund
Balance Sheet
As of December 31, 1990
(with Comparative Totals as of December 31, 1989)
State-Aid
Bonds
of 1984
Account
State-Aid
Bonds
of 1988
Account
Totals
1990 1989
Assets
Cash and temporary investments
Receivables
Accrued interest
$ 346
$ 13,505 $ 13,851 $ 13,939
58
101 159
Total assets
$ 404
$ 13.606 $ 14.010 $ 13.939
Fund Balance
Fund balance (deficit)
Reserved for debt service
Unreserved
Undesignated
$ 404 $ 13,606 $ 14,010 $ 14,350
(411)
$ 404 $ 13.606 $ 14.010 $ 13.939
Total fund balance
-47-
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Tax Increment Bonds Debt Service Fund
Balance Sheet
As of December 31, 1990
(with Comparative Totals as of December 31, 1989)
TIP
Project
1-1
Account
TIP
Project
1-2
Account
Totals
1990 1989
Assets
Cash and temporary investments
Receivables
Accrued interest
Delinquent taxes
Deferred special assessments
Due from other governmental units
Due from developer
$ 357,412 $ 286,859 $ 644,271 $ 448,996
3,928 4,059 7,987 5,426
41,438 41,438 30,759
70,166 70,166
5,113 5,113 12,273
229.051 229.051
$ 478.057 $ 519.969 $ 998.026 $ 497 .454
Total assets
Liabilities and Fund Balance
Liabilities
Deferred revenue
$ 111,604 $ 229,051 $ 340,655 $ 30,759
Fund balance
Reserved for debt service
366.453
290.918
657.371
466.695
Total liabilities
and fund balance
$ 478.057 $ 519.969 $ 998.026 $ 497.454
-49-
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CITY OF ANDOVER
Tax Increment Capital Project Fund
Balance Sheet
As of December 31,1990
(with Comparative Totals as of December 31, 1989)
TIP
Project
1-1
Account
TIP
Project
1-2
Account
Totals
1990 1989
As:lets
Cash and temporary investments (deficit)
Receivables
Accrued interest
$ (3,334) $ 24,303 $ 20,969 $ 48,444
Total assets
$ (3,131) $ 24,775 $ 21,644 $ 49,648
Liabilities and Fund Balance
Liabilities
Accounts payable
Due to other gove=ental units
Total liabilities
$
198 $
107
305
- $
198 $
107
305
Fund balance (deficit)
Unreserved
Designated for capital projects
Undesignated
Total fund balance (deficit)
Total liabilities and
fund balance (deficit)
24,775 24,775 49,648
(3 ,436) (3 ,436)
(3 ,436) 24,775 21,339 49,648
$ (3,131) $ 24,775 $ 21,644 $ 49,648
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CITY OF ANDOVER
Tax Increment Capital Project Fund
Statement of Revenue, Expenditures, and Changes in Fund Balance
Year Ended December 31, 1990
(with Comparative Totals for Year Ended December 31, 1989)
TIF TIF
Project Proj ect
1-1 1-2 Totals
Account Account 1990 1989
Revenue
Other revenue
Interest earned on investments $ 1,006 $ 2,587 $ 3,593 $ 2,031
Expenditures
Capital outlay 23,477 2.425 25,902 57 , 822
Excess (deficiency) of
revenue over expenditures (22,471) 162 (22,309) (55,791)
Other financing uses
Operating transfers (out)
General Fund (6,000) (6,000)
Excess (deficiency) of revenue over
expenditures and other financing uses (22,471) (5,838) (28,309) (55,791)
Fund balance (deficit)
Beginning of year 19,035 30,613 49,648 105.439
End of year $ (3,436) $ 24,775 $ 21,339 $ 49,648
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CITY OF ANDOVER C
Proprietary Fund Type ~
Combining Balance Sheet I
As of December 31,1990
(with Comparative Totals as of December 31, 1989) I
Totals I
Water Sewer 1990 1989
Assets I
Current assets ~
Cash and temporary investments $ 227,005 $ 58,064 $ 285,069 $ 163,171
Receivables I i
Accounts 41,093 96,616 137,709 120,699 i
Accrued interest 2,889 2,889 2,841
Delinquent special assessments 2,265 2,265 I I
Deferred ,special assessments 20,223 20,223 ,
ii
!
Due from other governmental units 630 630
Inventory 5.385 5.385 5.460 I
Total current assets 276,372 177,798 454,170 292,171
Property and equipment
Furniture and equipment 57,126 18,385 75,511 22,110 I
Machinery 524,515 524,515 524,515
Collection and distribution systems 5.253.191 9.517,723 14.770.914 14.417.209
5,834,832 9,536,108 15,370,940 14,963,834 I
Less accumulated depreciation (615.027) 0.416,330) (2.031.357) 0.706.769)
Net property and equipment 5.219.805 8.119,778 13.339.583 13.257.065
Total assets $ 5.496.177 $ 8.297 .576 $ 13.793.753 $ 13.549.236 I
Liabilities and Fund Equity
Current liabilities I
Accounts payable $ 3,250 $ 13,699 $ 16,949 $ 5,119
Accrued expenses 5,622 3,664 9,286 9,546 I
Due to other governmental units 277 16.141 16.418 37 .086
Total current liabilities 9,149 33,504 42,653 51,751
Fund equity I
Contributed capital 5,172,534 8,108,172 13,280,706 13,244,907
Retained earnings
Unreserved 314.494 155.900 470.394 252.578 I
Total fund equity 5.487.028 8.264,072 13.751.100 13.497.485
Total liabilities and fund equity $ 5.496.177 $ 8.297.576 $ 13.793.753 $ 13.549.236 I
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-65- I
-- =------
j I CITY OF ANDOVER
I
; Proprietary Fund Type
~ I
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~ Combining Statement of Revenue, Expenses, and Changes in Retained Earnings
Year Ended December 31, 1990
(with Comparative Totals for Year Ended December 31, 1989)
~ I
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! Totals
Water Sewer 1990 1989
I Operating revenue
- User charges $ 182,691 $ 326,242 $ 508,933 $ 374,008
Meters 26,185 26,185 29,710
- Permit fees 10,750 10,750 12,800
- I
Penalties 5,081 7,364 12,445 13,601
- Other 1,737 1,737 268
Total operating revenue 226,444 333,606 560,050 430,387
- I
- Operating expenses
Personal services 64,948 30,890 95,838 82,941
Supplies 20,237 4,843 25,080 21,763
I Meters, etc. 21,662 21,662 25,164
Other services and charges 20,415 7,697 28,112 40,861
Disposal charges 212,665 212.665 180,181
I Total operating expenses 127 ,262 256,095 383,357 350,910
Operating income before depreciation 99,182 77,511 176,693 79,477
1 Depreciation 134,582 190,006 324,588 312,792
Operating loss (35,400) (112,495) (147,895) (233,315)
I Other income (expense)
Interest income 18,054 18,054 9,721
Interest expense (748) (748)
Total other income (expense) 18,054 (748) 17,306 9,721
I Net loss (17,346) (113,243) (130,589) (223,594)
I Other financing sources (uses)
Operating transfers in
Debt Service Funds 30,500 30,500
Operating transfers (out)
I Debt Service Funds (7.246)
Total other financing sources (uses) 30,500 30,500 (7,246)
Add credit for depreciation on contributed assets 129.492 188.413 317.905 309.893
I Income closed to retained earnings 112,146 105,670 217,816 79,053
Retained earnings
I Beginning of year 202,348 50,230 252.578 173,525
End of year $ 314.494 $ 155,900 $ 470,394 $ 252,578
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I -66-
CITY OF ANDOVER
Proprietary Fund Type
Combining Statement of Cash Flows
Year Ended December 31, 1990
Water Sewer Total
Cash flows from operating a.ctivities
Operating loss $ (35,400) $ (112,495) $ (147,895)
Adjustments to reconcilE: operating loss to
net cash provided by operating activities
Depreciation 134,582 190,006 324,588
Change in assets and liabilities
Receivables
Accounts 7,208 (24,218) (17,010)
Delinquent special assessments (2,265) (2,265)
Deferred special assessments (20,223) (20,223)
Due from olher governmental units (630) (630)
Inventory 75 75
Accounts payable (354) 12,185 11,831
Accrued expenses (559) 238 (321)
Due to other governmental units (607) (20.061) (20.668)
Net cash provided by
operating activities 104,945 22,537 127,482
Cash flows from capital and related
financing activities
Acquisition of capitall18sets (42,209) (11,193) (53,402)
Cash flows from investing activities
Interest income (expense) 17,616 (298) 17,318
Cash flows from noncapital financing activities
Operating transfer from Debt Service Funds 30.500 30.500
Net increase in cash and temporary
investments/cash equivalents 80,352 41,546 121,898
Cash and temporary investments/cash equivalents
Beginning of year 146.653 16.518 163.171
End of year $ 227.005 $ 58.064 $ 285.069
Supplemental schedule of noncash investing, capital,
and financing activities
Assets contributed by other funds $ 159.517 $ 194.487 $ 353.704
-67-
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CITY OF ANDOVER
Water Fund
Comparative Balance Sheet
As of December 31, 1990 and 1989
Assets
Current assets
Cash and temporary investments
Receivables
Accounts
Accrued interest
Inventory
Total current assets
Property and equipment
Furniture and equipment
Machinery
Distribution system
Less accumulated depreciation
Net property and equipment
Total assets
Liabilities and Fund Equity
Current liabilities
Accounts payable
Accrued expenses
Due to other governmental units
Total current liabilities
Fund equity
Contributed capital
Retained earnings
Unreserved
Total fund equity
Total liabilities and fund equity
-68-
1990
$
227,005 $
41,093
2,889
5.385
276,372
$
57,126
524,515
5.253.191
5,834,832
(615.027)
5.219.805
5.496.177 $
$
3,250 $
5,622
277
9,149
5,172,534
314.494
5.487 .028
$
5.496.177 $
1989
146,653
48,301
2,451
5.460
202,865
14,918
524,515
5.093.673
5,633,106
(480.445)
5.152.661
5.355.526
3,604
6,181
884
10,669
5,142,509
202.348
5.344.857
5.355.526
CITY OF ANDOVER Dr
~I
Water Fund
Statement of Revenue, Expenses, and Changes in Retained Earnings
Years Ended December 31, 1990 and 1989
E
1990 1989 I
Amount Percent Amount Percent
Operating revenue I
User charges $ 182,691 80.7 % $ 185,382 79.0 %
Meters 26,185 11.6 29,710 12.7
Permit fees 10,750 4.7 12,800 5.5 E
Penalties 5,081 2.2 6,454 2.7
Other 1,737 ~ 268 --:l
Total operating revenue 226,444 100.0 234,614 100.0
I
Operating expenses
Personal services 64,948 28.7 53,318 22.7
Supplies 20,237 8.9 17,943 7.7 E
Meters, etc. 21,662 9.6 25,164 10.7
Other services and charges 20,415 --2..,Q 35,713 15.2
Total operating expenses 127 ,262 56.2 132.138 56.3 I
Operating income
before depredation 99,182 43.8 102,476 43.7 m
Depreciation 134,582 59.4 127 ,456 54.3
Operating loss (35,400) (15.6) (24,980) (10.6) E
Other income I
Interest income 18,054 ---2}l 8.447 ~
Net loss (17,346) -.i1J) % (16,533) -IT:Q) % m
Other financing uses
Operating transfer (out) I
Debt Service Funds (3,393)
Add credit for depreciation on contributed assets 129 ,492 125,599 I
Income closed to retained earnings 112,146 105,673
Retained earnings I
Beginning of year 202,348 96.675
End of year $ 314,494 $ 202,348 I
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-69- I
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CITY OF ANDOVER
Water Fund
Statement of Cash Flows
Year Ended December 31, 1990
Cash flows from operating activities
Operating loss
Adjustments to reconcile operating loss to
net cash provided by operating activities
Depreciation
Change in assets and liabilities
Receivables
Accounts
Inventory
Accounts payable
Accrued expenses
Due to other governmental units
Net cash provided by operating activities
Cash flows from capital and related financing activities
Acquisition of capital assets
Cash flows from investing activities
Interest income
Net increase in cash and temporary investments/cash equivalents
Cash and temporary investments/cash equivalents
Beginning of year
End of year
Supplemental schedule of noncash investing, capital, and financing activities
Assets contributed by other funds
-70-
$ (35,400)
134,582
7,208
75
(354)
(559)
(607)
104,945
(42.209)
17.616
80,352
146.653
$ 227.005
$ 159.517
CITY OF ANDOVER ~l
Sewer Fund ml
Comparative Balance Sheet
As of December 31, 1990 and 1989
~!
1990 1989
Assets B
Current assets I
Cash and temporary investments $ 58,064 $ 16,518
Receivables
Accounts 96,616 72,398 I
Accrued interest 390
Delinquent special assessments 2,265 i
Deferred special assessments 20,223 II
Due from other governmental units 630
Total current assets 177,798 89,306
Property and equipment E
Furniture and equipment 18,385 7,192
Collection system 9.517.723 9.323.536 I
9,536,108 9,330,728
Less accumulated depreciation (1.416.330) (1.226.324)
Net property and equipment 8.119.778 8.104.404 ~
Total assets $ 8.297.576 $ 8.193.710
Liabilities and Fund Equity I
Current liabilities
Accounts payable $ 13,699 $ 1,514 I
Accrued expenses 3,664 3,366
Due to other governmental units 16.141 36.202
Total current liabilities 33,504 41,082 E
Fund equity
Contributed capital 8,108,172 8,102,398 I
Retained earnings
Unreserved 155.900 50.230
Total fund equity 8.264.072 8.152.628 I
Totalliabillties and fund equity $ 8.297.576 $ 8.193.710
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'I CITY OF ANDOVER
Sewer Fund
J 1
Statement of Revenue, Expenses, and Changes in Retained Earnings
Years Ended December 31, 1990 and 1989
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II 1990 1989
- 1 Amount Percent Amount Percent
Operating revenue
User charges $ 326,242 97.8 % $ 188,626 96.3 %
- Penalties 7,364 ---.U 7,147 3.7
- 1 Total operating revenue 333,606 100.0 195,773 100.0
-
I Operating expenses
Personal services 30,890 9.3 29,623 15.1
- Supplies 4,843 1.5 3,820 2.0
Other services and charges 7,697 2.3 5,148 2.6
-I Disposal charges 212,665 63.7 180,181 92.0
Total operating expenses 256,095 76.8 218,772 111.7
I Operating income (loss)
before depreciation 77,511 23.2 (22,999) (11. 7)
I Depreciation 190,006 56.9 185,336 94.7
Operating loss (112,495) (33.7) (208,335) (106.4)
1 Other income (expense)
Interest income 1,274 .6
I Interest expense (748) ---il)
Total other income (expense) (748) ---il) 1.274 .6
I Net loss (113,243) .ill.:.2) % (207,061) (105.8)%
Other financing sources (uses)
I Operating transfer in
Debt Service Funds 30,500
Operating transfer (out)
I Debt Service Funds (3,853)
Total other financing sources (uses) 30,500 (3,853)
I Add credit for depreciation on contributed assets 188,413 184,294
Income (loss) closed
1 to retained earnings 105,670 (26,620)
Retained earnings
1 Beginning of year 50,230 76,850
End of year $ 155,900 $ 50.230
I
1 -72-
CITY OF ANDOVER
Sewer Fund
Statement of Cash Flows
Year Ended December 31, 1990
Cash flows from operating activities
Operating loss
Adjustments to reconcile operating loss to
net cash provided by operating activities
Depreciation
Change in assets and liabilities
Receivables
Accounts
Delinquent special assessments
Deferred spl~ial assessments
Due from other governmental units
Accounts payable
Accrued expensl~
Due to other governmental units
Net cash provided by operating activities
Cash flows from capital and related financing activities
Acquisition of capital assets
Cash flows from investing activities
Interest expense
Cash flows from noncapital financing activities
Operating transfer from Debt Service Funds
Net increase in cash and temporary
investments/cash equivalents
Cash and temporary investments/cash equivalents
Beginning of year
End of year
Supplemental schedule of noncash investing, capital, and fmancing activities
Assets contributed by other funds
-73-
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$ (112,495) E
190,006 E
(24,218) m!
(2,265) i
,
(20,223) II
(630)
12,185 I
238 II
(20.061)
22,537
(11.193) I
(298) ;
30.500 E
41,546 I
16.518 I
$ 58.064 I
$ 194,187 I
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CITY OF ANDOVER
Fiduciary Funds
Combining Balance Sheet
As of December 31, 1990
(with Comparative Totals as of December 31, 1989)
Expendable Agency
Trust Fund Fund Totals
Administrative Escrow
Trust Fund Fund .1990 1989
Assets
Cash and temporary investments $ 282,965 $ 504,260 $ 787,225 $ 1,065,093
Receivables
Accrued interest 6,615 6,615 25,844
Total assets $ 289 .580 $ 504,260 $ 793,840 $ 1.090,937
Liabilities and Fund Balance
Liabilities
Accounts payable $ $ 13 $ 13 $ 296
Deposits payable 504,247 504,247 676.264
Total liabilities 504,260 504,260 676,560
Fund balance
Unreserved
Undesignated 289 .580 289,580 414,377
Total liabilities
and fund balance $ 289 .580 $ 504,260 $ 793.840 $ 1,090,937
-74-
CITY OF ANDOVER
Expendable Trust Fund
Administrative Trust Fund
Statement of Revenue, Expenditures, and Changes in Fund Balance
Years Ended December 31, 1990 and 1989
1990
Revenue
Other revenue
Interest earned on investments
$
38,475 $
Other financing sources (uses)
Operating transfers in
Capital Project Funds
Operating transfers (out)
General Fund
Total other financing sources (uses)
19,046
(182.318)
(163.272)
Excess (d(:ficiency) of revenue and
other financing sources over expen-
ditures arld other financing uses
(124,797)
Fund balance
Beginning of year
414.377
$ 289 .580 $
End of year
-75-
--...
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35,512
(70.545)
(35.033)
(1,538)
415.915
414.377
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CITY OF ANDOVER, MINNESOTA
Expendable Trust Fund
Escrow Fund
Statement of Changes in Assets and Liabilities
Year Ended December 31, 1990
Balance
J anuarv 1 Additions
Deductions
Assets
Cash and temporary investments
Receivables
Accrued interest
$ 659,173 $ 222,056
17.387
$ 676,560 $ 222,056
Total assets
Liabilities
Accounts payable
Deposits payable
$
296 $
676.264
13
222.043
Total liabilities
$ 676,560 $ 222.056
-76-
$ 376,969
17.387
$ 394.356
$
296
394,060
$ 394,356
Balance
December 31
$ 504,260
$ 504,260
$ 13
504.247
$ 504.260
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-78-
CITY OF ANDOVER
f.
Tax Levies and Collections
Percentage O
Collection Percentage Collection of Total
. Current of Levy of Prior Total Collections
Year Total Lew ear's Levy Collected Years' Levy Collections to Lew
1983 $ 570,009 $ 548,667 96.26 $ 18,286 $ 566,953 99.46
1984 645,466 621,184 96.23 16,627 637,811 98.81
1985 689,698 671,021 97.29 11,222
682,243 98.92
I
1986 802,877 784,514 97.71 18,558 803,072 100.02
1987 880,048 862,018 97.95 19,185 881,203 100.13
1988 995,590 978,595 98.29 16,832 995,427 99.98
1989 1,006,409 987,289 98.10 13,439 1,000,728 99.44
1990 993,164 967,055 97.37 22,178 989,233 99.60
Special Assessment Levies and Collections
Percentage
Collection Percentage Collection of Total
of Current of Levy of Prior Total Collections
Year Total Lew ' Fear's Levy Collected Years' Levy Collections to Lew
1983 $ 724,655 $ 634,003 87.49 $ 77,505 $ 711,508 98.19
1984 673,732 583,244 86.57 60,445 643,689 95.54
1985 725,828 660,741 91.03 70,394 731,135 100.73
1986 700,636 662,322 94.53 84,548 746,870 106.60
I
{ 1987 989,102 903,856 91.38 28,728 932,584 94.29
1988 1,205,379 1,091,675 90.57 83,419 1,175,094 97.49
1989 1,178,982 1,097,880 93.12 57,987 1,155,867 98.04
1990 1,620,500 1,509,902 93.18 210,132 1,720,034 106.14
-79-
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CITY OF ANDOVER
Computation of Legal Debt Margin
December 31, 1990
Market value of taxable property
Debt limit (2.00% of market value)
Amount of debt applicable to debt limit
Total bonded debt
Less
Special Assessment Improvement Bonds
Tax Increment Bonds
State-Aid Street Bonds
Net Debt Applicable to Debt Limit
Legal Debt Margin
-80-
$ 23,466,000
21,806,000
1,050,000
610.000
$ 407,805.500
8,156,110
$ 8,156,110
CITY OF ANDOVER
Computation of Legal Debt Margin (continued)
December 31, 1990
Limit on Net Debt
M.S.A. Section 475.53
"Subdivision 1. Generally. Except as otherwise provided in Section 475.51 no municipality, except a
school district or a city of first class, shall incur or be subject to a net debt in excess of 2.00% of the
taxable market value. "
Definitions
M.S.A. Section 475.51
"Subdivision 4. 'Net Debt' means the amount remaining after deducting from its gross debt the amount
of current revenues which are applicable within the current fiscal year to the payment of any debt, and
the aggregate of the principal of the following:
(1) Obligations issued for improvements which are payable wholly or partly from the proceeds
of special assessments levied upon property specially benefitted thereby, including those
which are general obligations of the municipality issuing them, if the municipality is entitled
to reimbursement in whole or in part from the proceeds of the special assessments.
(2) Warrants or orders having no definite or fixed maturity.
(3) Obligations payable wholly from the income from revenue-producing conveniences.
(4) Obligations issued to create or maintain a Permanent Improvement Revolving Fund.
(5) Obligations issued for the acquisition and betterment of public water-works systems, and
public lighting, heating or power systems, and of any combination thereof or for any other
public convenience from which a revenue is or may be derived.
(6) Not applicable.
(7) Amount of all money and the face value of all securities held as a sinking fund for the
extinguishment of obligations other than those deductible under this subdivision.
(8) All other obligations which under the provision of the law authorizing their issuance are not
to be included in computing the net debt of the municipality. "
-81-
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CITY OF ANDOVER
Schedule of Sources and Uses of Public Funds
For Tax Increment Financing District No. 1-1
Inception to December 31, 1990
Accounted
Original for in Current Amount
Budget Prior Years Year Remaining
Sources of funds
Tax increments $ 8,064,943 $ 218,838 $ 259,717 $ 7,586,388
State credits 56,397 869 (57,266)
Bond proceeds 4,715,000 205,000 4,510,000
Land sales 101,501 5,000 (106,501)
Interest 97.470 19,056 25 .565 52,849
Total sources of funds 12,877 ,413 600,792 291,151 11,985,470
Uses of funds
Capital outlay 5,200,000 229,639 23,477 4,946,884
Administrative costs and other 264,000 11,101 252,899
Debt service
Principal 4,810,000 205,000 4,605,000
Interest and other costs 3,640,686 41,648 18,061 3.580,977
Total uses of funds 13,914,686 282.388 246.538 13,385.760
District balance (deficit) $ (1.037 ,273) $ 318.404 $ 44.613 $ (1.400,290)
SUPPLEMENTAL INFORMATION
Name of District
Tax Increment District - Development District No. 1-1
Type of District and Authorizing Statutes
Redevelopment District established in 1986 under Section
472 of Minnesota Statutes for a duration of 25 years from
receipt of first increment.
Financing
Total bonds issued
General Obligation Tax Increment Bonds Series 1987B
$ 205,000
Outstanding Bonds at December 31, 1990
$
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CITY OF ANDOVER
Schedule of Sources and Uses of Public Funds
For Tax Increment Financing District No. 1-2
Inception to December 31, 1990
Accounted
Original for in Current Amount
Budget Prior Years Year Remaining
Sources of funds
Tax increments $ 2,200,361 $ 188,833 $ 189,347 $ 1,822,181
Bond proceeds 1,004,500 1,044,126 (39,626)
Land sales 7,959 (7,959)
Interest 4,500 34,146 29,268 (58,914)
Miscellaneous 23 , 877 (23,877)
Total sources of funds 3,209,361 1,275,064 242,492 1,691,805
Uses of funds
Capital outlay 1,010,375 814,479 2,425 193,471
Administrative costs and other 95,905 29,822 66,083
Debt service
Principal 1,025,000 15,000 1,010,000
Interest and other costs 1,029,018 232,824 101,313 694,881
Total uses of funds 3,160.298 1,077,125 118,738 1,964.435
District balance 49,063 197,939 123,754 (272,630)
Transfers to other funds (6,000) 6,000
Remaining funds $ 49,063 $ 197 ,939 $ 117,754 $ (266,630)
SUPPLEMENTAL INFORMATION
Name of District
Tax Increment District - Development District No. 1-2
Type of District and Authorizing Statutes
Redevelopment District established in 1986 under Section
472 of Minnesota Statutes for a duration of 25 years from
receipt of first increment.
Financing
Total bonds issued
General Obligation Tax Increment Bonds Series 1987 A
$ 1,065,000
Outstanding Bonds at December 31, 1990
$ 1,050,000
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SINGLE AUDIT AND OTHER REOUIRED REPORTS
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PANNELL
KERR
FORSTER
Certified Public Accountants
INDEPENDENT AUDITOR'S REPORT
400 Park National Bank Building
5353 Wayzata Boulevard
Minneapolis, MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
ON SCHEDULE OF
FEDERAL FINANCIAL ASSISTANCE
City Council and Residents
City of Andover
Andover, Minnesota
We have audited the general purpose financial statements of the City of Andover, Minnesota, for the year
ended December 31, 1990, and have issued our report thereon dated March 22, 1991. These general
purpose financial statements are the responsibility of the City's management. Our responsibility is to
express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the Untied States. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the general purpose financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as well
as evaluating the overall general purpose financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
Our audit was made for the purpose of forming an opinion on the general purpose financial statements
taken as a whole. The accompanying Schedule of Federal Financial Assistance is presented for purposes
of additional analysis and is not a required part of the general purpose financial statements of the City
of Andover. The information in this schedule has been subjected to the auditing procedures applied in
the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material
respects in relation to the general purpose financial statements taken as a whole.
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March 22, 1991
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CITY OF ANDOVER
Schedule of Federal Financial Assistance
Year Ended December 31, 1990
Federal
CFDA
Federal GrantorlPass-Through GrantorlProgram Title Number
U.S. Department of Housing and
Urban Development
Passed through Anoka County
Community Development Block Grant
14.218
Federal
Grant
Amount
Current Year Activity
Revenue
State
and
Federal Local Expenditures
$ 104,341 $ 61,096 $ 204
$ 61,300
Note 1: Federal grant amount includes any carryover from previous grant year entitlements as well as any program
revenue earned that increases the funds available.
Note 2: Community Development Block Grant revenues and expenditures on the City's financial statements reflect the
effects of adjustments to prior years' accruals.
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PANNELL
KERR
FORSTER
Certified Public Accountants
400 Park National Bank Building
5353 Wayzata Boulevard
Minneapolis. MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
INDEPENDENT AUDITOR'S SINGLE AUDIT COMBINED
REPORT ON INTERNAL CONTROL STRUCTURE
City Council and Residents
City of Andover
Andover, Minnesota
We have audited the general purpose financial statements of the City of Andover, Minnesota, as of and
for the year ended December 31, 1990, and have issued our report thereon dated March 22, 1991.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing
Standards, issued by the Comptroller General of the United States; and Office of Management and Budget
(OMB) Circular A-128, Audits of State and Local Governments. Those standards and OMB Circular
A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the
general purpose financial statements are free of material misstatement.
In planning and performing our audit for the year ended December 31, 1990, we considered the City of
Andover's internal control structure in order to determine our auditing procedures for the purpose of
expressing our opinion on the general purpose financial statements and not to provide assurance on the
internal control structure.
The management of the City of Andover is responsible for establishing and maintaining an internal
control structure. In fulfilling this responsibility, estimates and judgements by management are required
to assess the expected benefits and related costs of internal control structure policies and procedures. The
objectives of an internal control structure are to provide management with reasonable, but not absolute,
assurance that assets are safeguarded against loss from unauthorized use or disposition, and that
transactions are executed in accordance with management's authorization and recorded properly to permit
the preparation of general purpose financial statements in accordance with generally accepted accounting
principles, and that federal financial assistance programs are managed in compliance with applicable laws
and regulations. Because of inherent limitations in any internal control structure, errors, irregularities,
or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any
evaluation of the structure to future periods is subject to the risk that procedures may become inadequate
because of changes in conditions or that the effectiveness of the design and operation of policies and
procedures may deteriorate.
(continued)
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For the purpose of this report, we have classified the significant internal control structure policies and
procedures in the following categories: cash receipts/revenue, cash disbursements/expenditures, payroll,
external financial reporting, and grant administration. For all of the internal control structure categories
listed above, we obtained an understanding of the design of relevant policies and procedures and
determined whether they have been placed in operation, and we assessed control risk.
During the year ended December 31, 1990, the City of Andover had no major federal financial assistance
programs and expended 100% of its total federal financial assistance under the following nonmajor federal
financial assistance program; Community Development Block Grant.
We performed tests of controls, as required by OMB Circular A-128, to evaluate the effectiveness of the
design and operation of internal control structure policies and procedures that we have considered relevant
to preventing or detecting material noncompliance with specific requirements, general requirements, and
requirements governing claims for advances or reimbursements and amounts claimed or used for matching
that are applicable to the aforementioned nonmajor programs. Our procedures were less in scope than
would be necessary to render an opinion on these internal control structure policies and procedures.
Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public
Accountants. Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control structure that, in our judgement, could
adversely affect the City of Andover's ability to record, process, summarize, and report financial data
consistent with the assertions of management in the general purpose financial statements or to administer
federal financial assistance programs in accordance with applicable laws and regulations.
Because of the limited size of your office staff, your organization has limited segregation of duties. A
good system of internal accounting control contemplates an adequate segregation of duties so that no one
individual handles a transaction from inception to completion. While we recognize that your organization
is not large enough to permit an adequate segregation of duties in all respects, it is important that you
be aware of this condition.
A material weakness is a reportable condition in which the design or operation of one or more of the
internal control structure elements does not reduce to a relatively low level the risk that errors or
irregularities in amounts that would be material in relation to the general purpose financial statements
being audited or that noncompliance with laws and regulations that would be material to a federal
financial assistance program may occur and not be detected within a timely period by employees in the
normal course of performing their assigned functions.
Our consideration of the internal control structure would not necessarily disclose all matters in the internal
control structure that might be reportable conditions and, accordingly, would not necessarily disclose all
reportable conditions that are also considered to be material weaknesses as defined above. However, we
believe that the reportable condition described above is a material weakness. This condition was
considered in determining the nature, timing, and extent of the procedures to be performed in our audit
of the City of Andover's general purpose financial statements and of its compliance with requirements
applicable to its federal financial assistance programs for the year ended December 31, 1990, and this
report does not affect our reports thereon dated March 22, 1991.
(continued)
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In our letter to the City Council, issued in connection with our audit of the City's general purpose
financial statements, we have separately communicated our observations and recommendations regarding
other matters.
This report is intended solely for the use of the City Council and management of the City of Andover,
the cognizant audit agency, and other federal agencies and should not be used for any other purpose.
This restriction is not intended to limit the distribution of this report which, upon acceptance by the City
Council, is a matter of public record.
Oo.-.ll ~ ~-t:>
March 22, 1991
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PANNELL
KERR
FORSTER
INDEPENDENT AUDITOR'S COMPLIANCE REPORT
Certified Public Accountants
BASED ON AN AUDIT OF THE GENERAL PURPOSE
400 Park National Bank Building
5353 Wayzata Boulevard
Minneapolis, MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
FINANCIAL STATEMENTS PERFORMED
IN ACCORDANCE WITH
GOVERNMENT AUDITING STANDARDS
City Council and Residents
City of Andover
Andover, Minnesota
We have audited the general purpose fmancial statements of the City of Andover, Minnesota, for the year
ended December 31, 1990, and have issued our report thereon dated March 22, 1991.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial
statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to the City of Andover is the
responsibility of the City's management. As part of obtaining reasonable assurance about whether the
general purpose financial statements are free of material misstatement, we performed tests of the City's
compliance with certain provisions of laws, regulations, contracts, and grants. However, our objective
was not to provide an opinion on overall compliance with such provisions.
The results of our tests indicate that, with respect to the items tested, the City of Andover complied, in
all material respects, with the provisions referred to in the preceding paragraph. With respect to items
not tested, nothing came to our attention that caused us to believe that the City had not complied, in all
material respects, with those provisions.
This report is intended solely for the use of the City Council and management of the City of Andover,
the cognizant audit agency, and other federal agencies and should not be used for any other purpose.
This restriction is not intended to limit the distribution of this report which, upon acceptance by the City
Council, is a matter of public record.
.p~ ~ ~~
March 22, 1991
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PANNELL
KERR
FORSTER
Certified Public Accountants
INDEPENDENT AUDITOR'S SINGLE AUDIT
400 Park National Bank Building
5353 Wayzata Boulevard
Minneapolis. MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
REPORT ON COMPLIANCE WITH THE
GENERAL REOUIREMENTS APPLICABLE
TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
City Council and Residents
City of Andover
Andover, Minnesota
We have applied procedures to test the City of Andover, Minnesota's, compliance with the following
requirements applicable to each of its federal financial assistance programs, which are identified in the
Schedule of Federal Financial Assistance, for the year ended December 31, 1990: civil rights, cash
management, real property management, and Drug-Free Workplace Act.
Our procedures were limited to the applicable procedures described in the Office of Management and
Budget's, Comoliance Suoolement for Single Audits of State and Local Governments. Our procedures
were substantially less in scope than an audit, the objective of which is the expression of an opinion on
the City of Andover's compliance with the requirements listed in the preceding paragraph. Accordingly,
we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances of
noncompliance with the requirements listed in the first paragraph of this report, except as listed in the
Schedule of Findings. With respect to items not tested, nothing came to our attention that caused us to
believe that the City of Andover had not complied, in all material respects, with those requirements.
This report is intended solely for the use of the City Council and management of the City of Andover,
the cognizant audit agency, and other federal agencies and should not be used for any other purpose.
This restriction is not intended to limit the distribution of this report which, upon acceptance by the City
Council, is a matter of public record.
O--.u. ~ k~
March 22, 1991
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PANNELL
KERR
FORSTER
Certified Public Accountants
INDEPENDENT AUDITOR'S REPORT ON
400 Park National Bank Buildin9
5353 Wayzata Boulevard
Minneapolis, MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
COMPLIANCE WITH SPECIFIC REOUIREMENTS
APPLICABLE TO NONMAJOR RELATED
FEDERAL FINANCIAL ASSISTANCE
PROGRAM TRANSACTIONS
City Council and Residents
City of Andover
Andover, Minnesota
In connection with our audit of the general purpose financial statements of the City of Andover,
Minnesota, and with our study and evaluation of the internal control systems used to administer federal
financial assistance programs, as required by OMB Circular A-128, Audits of State and Local
Governments, we selected certain transactions applicable to certain nonmajor federal financial assistance
programs for the year ended December 31, 1990.
As required by OMB Circular A-128, we have performed auditing procedures to test compliance with
the requirements governing types of services allowed or unallowed, eligibility, and any other procedures
that are applicable to those transactions. Our procedures were substantially less in scope than an audit,
the objective of which is the expression of an opinion on the City's compliance with these requirements.
Accordingly, we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances of
noncompliance with the requirements listed in the preceding paragraph. With respect to items not tested,
nothing came to our attention that caused us to believe that the City had not complied, in all material
respects, with those requirements.
This report is intended solely for the use of the City Council and management of the City of Andover,
the cognizant audit agency, and other federal agencies and should not be used for any other purpose.
This restriction is not intended to limit the distribution of this report which, upon acceptance by the City
Council, is a matter of public record.
{Ja-Jt 4 ~~
March 22, 1991
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PANNELL
KERR
FORSTER
Certified Public Accountants
INDEPENDENT AUDITOR'S
400 Park National Bank Building
5353 Wayzata Boulevard
Minneapolis. MN 55416
Telephone (612) 545-0421
Telefax 612-545-0569
REPORT ON COMPLIANCE
WITH MINNESOTA STATE LAWS
AND REGULATIONS
City Council and Residents
City of Andover
Andover, Minnesota
We have audited the general purpose financial statements of the City of Andover, Minnesota, for the year
ended December 31, 1990, and have issued our report thereon dated March 22, 1991. Our audit was
made in accordance with generally accepted auditing standards and the provisions of the Legal
Compliance Audit Guide promulgated by the Legal Compliance Task Force pursuant to Minnesota
Statutes Section 6.65. Accordingly, the audit included such tests of the accounting records and such other
auditing procedures as we considered necessary in the circumstances.
The Legal ComDliance Audit Guide covers five main categories of compliance to be tested: contracting
and bidding, deposits and investments, conflicts of interest, public indebtedness, and claims and
disbursements. Our study included all of the listed categories. The results of our tests indicate that for
the items tested the City of Andover complied with the material terms and conditions of applicable legal
provisions. Further, for the items not tested, based on our audit and the procedures referred to above,
nothing came to our attention to indicate that the City had not complied with such legal provisions.
This report is intended solely for the use of the City Council and management of the City of Andover,
the cognizant audit agency, and other federal agencies and should not be used for any other purpose,
This restriction is not intended to limit the distribution of this report which, upon acceptance by the City
Council, is a matter of public record.
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March 22, 1991
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CITY OF ANDOVER
Schedule of Findings
Year Ended December 31, 1990
Program Current Year Findings
Community Development Block Grant As of December 31, 1990, the City
has not published a policy notifying
employees that the City will provide a
drug-free workplace. Further, the
City has not established an ongoing
drug-free awareness program for its
employees.
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Amount of
Ouestioned Costs
None
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