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Home My WebLink AboutCC October 5, 1999 j ~ ID~\qAq CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting, Tuesday, October 5, 1999 agenda Call to Order - 7:00 PM Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Discussion Items I. Receive Bids/98-29/Grey Oaks bid9829 2. Review Kerber's Round Lake Estates Sketch Plan kerbers Staff, Committees, Commissions 3. Approve Purchase of Lap Top ComputerlParks laptop 4. Discuss Lower Rum RiverIMN Law 1038.227, Subd 2. Irrwmo 5. Schedule Work Session/Right-Of-Way Management Ordinance No. 247 workshop Non-Discussion/Consent Items 6. 2000 Utility Rates utiJityrate 7. Tax Rate Certification Taxrate 8. Declare Costs/Order Assessment RolI/I 999 Delinquent Utility Service Charges decJcost 9. Reduce Letter ofCreditIWoodland Creek 3rd Addition/92-20/Special Assessment loc9220 10. Reduce Letter of CreditIWoodland Creek 4th Addition/93-3 I/Special Assessment loc9331 I I. Reduce Letter of CreditIW oodland Creek 5th Addition/95-IISpecial Assessment loc951 12. Order Plans & Specs/99-34/Sunshine Park Parking Lot~Trail Improvements-West Side ord9934 13. Declare Costs/97-35/The Farmstead dcJr9735 14. Declare Costs/98-32/3512 - 142nd Ave NW/WM dcJr9832 15. Approve Appointment to Cedar Creek Greenway Task Force greenway 16. Approve Comprehensive Plan Amendment/14xx 161st Ave. NW/Ashford Development Corp.ashford 17. Approve Rezoning/14xx 161 st Ave. NW / Ashford Development Corp. rezone 18. Change Time of First City Council Meeting in November time 19. Approve Computer Purchase/GIS gis Mayor/Council Input Payment of Claims Adjonrnment --- -..>- .._~______ _ 4_ ~_ ___ . .- .] ~ ¡D~lC\-q,9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 5, 1998 TABLE OF CONTENTS RESIDENT FORUM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I CONSENT AGENDA Resolution R201-99 setting 2000 Utility Rates. . . . . .. .. . . . . . .. . . . . . . . . . . . . . . .. I Resolution R202-99 setting tax rate certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I Resolution R203-99 declaring costs/ordering assessment roUII 999 delinquent utility service charges ................................................ I Reduce Letter of Credit/Woodland Creek 3rdlIP92-20/Special Assessment. . . . . . . . .. 2 Reduce Letter of Credit/Woodland Creek 4th1IP93-3 I /Special Assessment . . . . . . . . .. 2 Reduce Letter of Credit/Woodland Creek 5thlIP95- I/Special Assessment. . . . . . . . . .. 2 Resolution R204-99 ordering plans and specsIIP99-34/Sunshine Park parking lot/trail improvements - West side. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. 2 Resolution R205-99 declaring costsIIP97-35/The Fatmstead ..................... 2 Resolution R206-99 declaring costsIIP98-32/3512 142nd Ave/Watermain .......... 2 Approve appointment to Cedar Creek Greenway Task Force (Lindahl, Falk. Parent, Nelson) ........................................................... 2 Resolution R207-99 approving Comprehensive Plan Amendment/14xx 161 st A vel Ashford Development. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Approve rezoning/I4xx 161st Ave/Ashford Development........ ..... . ......... 2 Change time of first Council meeting in November (to 8:01 p.m.) ...... . . . . . . . . . .. 2 Northern Natural Gas Pipeline/FERC decision ................................ 2 APPROVAL OF MINUTES .................................................. 2 RECEIVE BIDSIIP98-29/GREY OAKS Resolution R208-99 receiving bids ......................................... 2 REVIEW KERBER'S ROUND LAKE ESTATES SKETCH PLAN. . . . . . .. . . . . . . . . . .. 3 CITY FINANCE DIRECTOR APPOINTMENT (Oct 12) ........................... 4 PURCHASE OF LAP TOP COMPUTERlPARKS Motion to approve repair of computer ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 DISCUSS LOWER RUM RIVER/MN LAW 1038.227, SUBD 2 Motion to continue having Mr. Haas represent the City ......................... 4 SCHEDULE WORK SESSIONIRIGHT-OF-W A Y MANAGEMENT ORDINANCE 247 Motion to schedule for work session on November 9 ........................... 4 COMPUTER PURCHASE/GIS ............................................... 4 Motion to approve ...................................................... 5 MA YOR/COUNCIL INPUT Comprehensive Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Notitìcation for public hearings .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Shady Knoll park ....................................................... 5 Y2K ................................................................. 5 Closed session with City Attorney Motion to add to agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 APPROVAL OF CLAIMS ................................................... 6 ADJOURNMENT .......................................................... 6 .. - - - -.' ] CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 5, I999 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, October 5, 1999,7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Don Jacobson, Julie Johnson, Mike Knight, Ken Orttel Councilmcmbers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Winslow Holasek. 1159 A]1dover Boulevard - received the notice in the mail today that FERC has authorized the additional pipeline along the existing route. He asked if there is a procedure for an appeal of that ruling. Mayor McKelvey stated he will talk with the Staff tomorrow and let Mr. Holasek knew. Ed Bro\'m. Andover Sno-Dragons Sno"l110bile Club - stated he will not be able to attcnd the next meeting and asked that snowmobiling be allowed to continue in the City. AGENDA APPROVAL Add Item 2a, Finance Director Appointment, and Item 20, Northcrn Natural Gas Pipeline/FERC Decision. Remove ¡rom Consent Agenda for discussion Item 19, Approve Computer Purchase/GIS. Motion by Knight, Seconded by Jacobson, to approve the Agenda as anlendcd. Motion carried unanimously. CONSENT AGENDA Item 6 2000 Utility Rates (Resolution R20 I -99) Item 7 Tax Rate Certification (Resolution R202-99) Item 8 Declare Costs/Order Assessment Rolin 999 Delinquent Utility Service Charges (Resolution R203-99) I Regular Andover City Council Meeting Minutes - October 5, 1999 Page 2 (Consent Agenda, Continued) Item 9 Reduce Letter of Credit/Woodland Creek 3rd AdditionlIP92-20/Special Assessment Item 10 Reduce Letter of Credit/Woodland Creek 4th AdditionlIP93-3 I/Special Assessment Item I I Reduce Letter of Credit/Woodland Creek 5th AdditionlIP95-I/Special Assessment Item 12 Order Plans and S pecslIP99- 34/S unshine Park Parking Lot/Trail Improvements - West Side (Resolution R204-99) Item I3 Declare Costs/IP97-35/The Farmstead (Resolution R205-99) Item 14 Declare Costs/IP98-32/3512 142nd Avenue NW/Waternlain (Resolution R206-99) Item I 5 Approvc Appointment to Cedar Creek Greenway Task Force (Jim Lindahl, Douglas Falk, David Parent, DeImis Nelson) Item 16 Approve Comprehensive Plan Amendment/14xx 161st Avenue NW/Ashford Development Corporation (Resolution R207-99) Item 17 Approve Rezoning/I4xx 161st Avenue NW/Ashford Development Corporation Item I 8 Change Time of First City CounciJ Meeting in November (to 8:01 p.m.) Item 20 Northern Natural Gas PipelinelFERC Decision Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES September 14, 1999, Special Meeting: Correct as written. September 20, 1999, Special Meeting: Correct as written. September 21. 1999, Regular Meeting: Correct as written. September 21, 1999, Special Closed Meeting: Correct as written. Motion by Jacobson, Seconded by Knight, the Minutes on the 14th and the two on the 2 I st. Motion carried unanimously. Motion by Johnson, Seconded by Jacobson, the Minutes on September 20. Motion carried on a 4- Yes, I-Present (Knight) vote. RECEIVE BIDS/IP98-29/GREY OAKS Motion by Jacobson, Seconded by Knight, to receive the bids per the Resolution presented by the Staff. (Resolution R208-99) Motion cJ.n·icd unanimously. . -- - .. , - ] Regular Andover City Council Meeting Minutes - October 5, 1999 Page 3 REVIEW KERBER'S ROUND LAKE ESTATES SKETCH PLAN Bruce Kerber representing North Suburban Development, Inc., stated he is one of the owners of the development team looking to purchase this property. The development would be only five single family urban residential lots. Sketch plans of this property have been around for some time. They will not be asking for improvements to be paid through the City, preferring to do them through the development costs. They would like to move the development of this small parcel to the year 2000 for construction. Council member Jacobson felt the odd-sized radius may be a problem, but that is an engineering issue. It looks I ike there is a pond on Lot 2. Also, Lots I and 3 are of substandard size, suggesting consideration should be given to reconfiguring the lots. Mr. Kerber stated that pond is off this property. Mr. Carlberg explained the development policy requires all plats in the urban area to be submitted by July I for construction the following year. The policy does not distinguish between the number oflots for submittal purposes and there is no variance procedure for it. There is a provision in the policy rcgarding the dcvelopment ofJess than 20 lots having to do with thc date the preliminary plat mllst be approved. Right now this parcel is in the 200 I developmcnt phase. The only way to allow this parccl to develop in 2000 would bc to amend the policy and establish guidelines for the number ofJots. This is considercd in-fill development verses the orderly expansion of utilities. After some discussion, the COllncil did not have a problem amending the development policy to allow the in-fill type developments with only a few lots to proceed without meeting the July I submittal date. The concern was that the language be such that this would not include the phasing of larger developments. Possibly to develop undcr this provision, the developer would not be able to own any contiguous property. The January 3 I deadline for preliminary plat approval would still be required. Councilmember Knight was concerned with allowing up to 20 lots to come in under the new policy. I Ie didn't have a problem with five lots as being proposed this evening. Councilmembcr Orttel was concerned with the otrset streets. It could be a real problem in the future, but he didn't know what could be done about it. Mayor McKelvey stated the county has said they would not put a signal light at South Coon Creek Drive and Seventh Avenue. Mr. Erickson stated the only possibility is if the county has to purchase property for right of way or ponding. He can approach the county with that issue when they are reconstructing Round Lake Boulevard. Mr. Kerber stated they too can approach the county regarding the entrance onto Seventh Avenue, possibility incorporating it with another driveway. The homes on these lots would be walkouts. The back yard elevations would be vcry close to the current grade. &.uojetL -to fïa.uÚ1j ct.~ The Council agreed to allow this plat to proceed for development in 2000fand asked Staff to prepare~ an amendment to the development policy for Council consideration. ~ ~ ~CU'1~ 31,.k>ðJ ~ - - -. ,- 10-j'1- c¡q J Regular Andover City Council Meetiny, Minutes - October 5, 1999 Page 4 CITY FINANCE DIRECTOR APPOINTMENT The Council agreed to interview the top three candidates at a special meeting on Tuesday, October 12, 7 p.m., allowing 45 minutes for each applicant. They also thanked Ms. McGann for her work at the City. Council recessed at 7:37; reconvened at 7:53 p.m. APPROVE PURCHASE OF LAP TOP COMPUTER/PARKS The Council questioned why the Park and Recreation Commission needs a lap top computer. Park and Recreation Commission Chairperson Dave Blackstad stated he plays an active role as chairperson in requesting infonnation from other cities regarding their park systems and compiling that infomlation for the Commission and the City Council. He is looking for simple software of word processing and spreadsheet. He was provided a lap top by the City, but the hard drive crashed after two weeks. Staff tèlt it would not be cost effective to repair that machine. The Council felt it would be much cheaper to replace the hard drive than to purchase a new machine. Motioll by Jacobson. Seconded by Orttel, to get a new hard drive for the lap top in the price range of $200 to $250 and have it repaired. Motion carried unanimously. DISCUSS LOWER RUM RIVER/MN LAW 1038.227, SUBD 2 Motion by Jacobson, Seconded by Orttel, to concur with the Attorney's letter and continue to have Mr. Haas represent the City on the Lower Rum River Water Management Organization. Motion carried unanimously. SCHEDULE WORK SESSIONIRlGHT-OF-WAY MANAGEMENT ORDINANCE NO. 247 Motioll by Orttel, Seconded by Jacobson, to set November 9 as a work session date for this issue. Motion carried unanimously. The Council also agreed to add the Mission Statement as an agenda item if time pernlits. APPROVE COMPUTER PURCHASE/GIS Councilmember Jacobson asked how many staff members who need computers don't have them. Why does the GIS need a new computer? Mr. Erickson explained the GIS is very processor intense -_.- - -- J Regular Andover City Council Meeting Minutes - October 5, 1999 Page 5 (Approve Computer Purcvhase/G1S, Continued) and a faster computer is needed. The utility management system will also operate under the GIS system. That has a lot of graphics. The computer currently used by GIS will be transferred to the City Treasurer, which is appropriate for that use. The City Treasurer's computer will go to the file clerk in engineering, who is the only one who doesn't have a computer right now other than some interns. Motion by Orttel, Seconded by Knight, to approve Item 19 as proposed. Motion carried unanimously. MA YOR/COUNClL INPUT Comprehensive Plan - Mr. Carlberg stated the deadline to submit the Comprehensive Plan is December 3 I. Staff is proposing to proceed with the public hearing and Council approval, realizing there wil! be some issues that don't meet the Metropolitan Council approval. He suggested the draft plan be submitted and have it critiqued by thc Metropolitan Council. The Council generally agreed but wondered how that would affect the meeting that has been proposed with the Ramsey City Cou'lcil. No action W~JS taken. Notificationfor puhlic hearings - Councilmember Jacobson wondcrcd if the Council would consider changing the rcquirement for public hearing notifications of350 feet. A more appropriate distance might be 500 fect to provide wider dissemination of infonnation on proposed land use changes. Councilmember Ortte! felt that makes sense in the rural areas, but it depends on what it is for. Mr. Carlbcrg statcd in the draft of Ordinance No.8, 500 feet is used in the rural area. As a courtesy, Staff has bccn notifying residents beyond 350 feet because of the impact to the neighborhood. They use their best judgement. No action was taken by the Council. Shady Knoll Park - Councilmembcr Jacobson stated a resident told him that last weekend people drove across Shady Knoll park with four-wheelers plus drove on private property. Hc suggested Staff be aware of it and keep an eye on the park. Mayor McKelvey stated he would also notifY the Sheriffs Department. Y2K - It was suggested that an article be written for the next newsletter informing the residents that there will not be a problem regarding the Y2K issue. Closed session with the City Attorney - Attorney Hawkins asked to meet in executive session regarding a personnel issuc. Motion by Ortte!, Seconded by Jacobson, to add Item 3b on the Agenda, Executive Session with the Attorney on a Personnel Matter. Motion carried unanimously. ] Regular Andover City Council Meeting Alinutes - October 5, 1999 Page 6 APPROVAL OF CLAIMS J',fotioll by Knight, Seconded by Jacobson, to move payment of the Claims. Motion carried unanimously. The Council recessed to meet in executive session with the City Attorney regarding a personnel matter, 8:]2; reconvened at 8:30 p.m. Motioll by Orttel, Seconded by Johnson, to adjourn. Motion carried unanimously. The meeting adjourned at 8:3 I p.m. Respectfully submitted, 1V\~~~ ~ Marcella A. Pea~h Recording Secretary - .. --