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HomeMy WebLinkAboutCC October 6, 1998 CITY of ANDOVER Regular City Council Meeting - Tuesday, October 6, 1998 agenda Call to Order - Following the EDA Meeting Schednled at 7:00 PM Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes ProclamationIPhysician Assistant Day Discussion Items I. Public HearingNacation of Easement(V AC 98-05)/14135 Vale Street NW/Shepard ph9805 2. Lot SplitlVariance/98-03/l4135 Vale Street NW/Shepard Isshepard 3. Discuss Outlot AlEmerald Glen emerglen 4. Approve 1999 DARE Contract dare 5. Approve Resolution/Feasibility Report/98-24/Red Oaks Manor 4th Addition feas9824 6. Approve Resolution/Accept Feasibility Report/Order Public Hearing/98-24/ ord9824 Red Oaks Manor 4th Addition 7. Approve Ordinance No. 240, Regulating the Discharge of Fireanns and Bows ord240 8. Approve Ordinance No. 245, Ordinance Regulating Abandoned Vehicles ord245 9. Amend Ordinance No.8, Sections 3.02 & 8.24, Junk Vehicles ord8 Staff, Committees. Commissions 10. Change Time/Date for November 3rd City Council Meeting timedate Non-Discussion/Consent Items II. Appoint Election Judges election 12. Approve Special Use Pennit/13416 Hanson Blvd. NW/Jerry's Plumbing supjerrys 13. Approve Lot SplitlVariance/98-04/1094 - l41st Lane NW/Shepard apprlsshepard 14. Schedule Hearing/Delinquent Utility Service Charges schedutility 15. Declare Costs and Order Assessment RoIV1998 Delinquent Utility Service Charges declutility 16. Approve Final Payment/97-8/Chesterton Commons fpay978 17. Order Plans & Specs/98-9/Cambridge Estates ord989 J 8. Reduce Escrows/Developer Improvements/Sharon's 2nd Addition sharon2 19. Reduce Letter of Credit/ Assessments/94- 7/Sharon' s 2nd Addition loc947 20. Reduce Escrows/Plan & Specs/94-7/Sharon's 2nd Addition esc947 2 I. Reduce Escrows/Feasibility Report/94-7/Sharon's 2nd Addition feas947 22. Approve Revised 1998 Park Capital Improvement Budget pkbudget 23. Adopt Amended Ordinance 209A1Council Salaries ord209A 24. Approve Change Order #5/94-33B/Contaminated Soil Removal c09433b 25. Order Plans & Specs/98-25/Crosstown Blvd Bikeway/Walkway Improvements ord9825 26. GIS User Group Update gis 27. Accept Petition/94-6/SS & WM/14590 Bluebird St. NW pet14590 28. Accept Petition/94-6/SS & WM/1408 - 146th Lane NW pet1408 29. Declare Cost/Order Assessment RoIV97-50/SS & WM/14314 Crosstown Blvd NW dclr9750 30. Declare Cost/Order Assessment Roll/95-l4/WM/2771 - l33rd Lane NW dclr9514 31. Approve Park Bond Brochure/98-18 bond9818 Mavor/Council Input Pavmeut of Claims Adiournment ·REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 6, 1998 TABLE OF CONTENTS RESIDENT FORUM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 CONSENT AGENDA Resolution R190-98 appointing election judges ................................ 2 Resolution R191-98 approving Special Use Permit/13416 Hanson/Jerry's Plumbing.. 2 Resolution RI 92-98 approving final payment/IP97-8/Chesterton Commons ......... 2 Resolution R193-98 ordering plans & specsIIP98-9/Cambridge Estates. . . . . . . . . . . .. 2 Reduce escrows/Development improvements/Sharon's 2nd Addition .............. 2 Reduce Letter of Credit/ AssessmentslIP94-7 /Sharon' s 2nd Addition . . . . . . . . . . . . . .. 2 Reduce escrows/Plans & specslIP94- 7 /Sharon' s 2nd Addition . . . . . . . . . . . . . . . . . . .. 2 Reduce escrows/Feasibility report/IP94-7/Sharon'S 2nd Addition, , . . . . . , . . . . . . . .. 2 Approve revised 1998 Park Capital Improvement budget .................. . . . . " 2 Adopt amended Ordinance 290AlCouncil salaries ............................. 2 Resolution R194-98 approving Change Order #5IIP94-33B/Contaminated soil .. . . .. 2 Resolution R195-98 ordering plans and specsIIP98-24/Crosstown Blvd Bikeway/ Walkway improvements .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 GIS User group update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution RI96-98 accepting petition/IP94-6/Sanitary sewer and watermain/] 4590 ... Bluebird Street NW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R197-98 accepting petition/IP94-6/Sanitary sewer and watermain/ ]408 146th Lane NW ................................................ 2 Resolution R198-98 declaring cost/Ordering assessment rollIIP97-50/Sanitary sewcr and watermain/14314 Crossto~TI Boulevard NW ..................... 2 Approve park bond brochureIIP98-] 8 ......................,................ 3 APPROVAL OF MINUTES .................................................. 3 PROCLAMA TJONIPHYSICJAN ASSISTANT DAY. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 PUBLIC HEARING: V ACA TION OF EASEMENT and LOT SPLITN ARIANCE IP98-03 - 14135 VALUE STREET/SHEPARD (tabled) ......................... 3 DISCUSS OUTLOT AlEMERALD GLEN ...................................... 3 1999 LIAISON/DARE OFFICER SERVICES CONTRACT Motion to approve contract ............................................... 5 FEASIBILITY REPORT/IP98-24/RED OAKS MANOR 4TH ADDITION Resolution R 199-98 ordering preparation of feasibility report for street lighting ...... 5 ACCEPT FEASIBILITY REPORT/ORDER PUBLIC HEARINGIIP98-24/RED OAKS Motion to table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 ORDINANCE NO. 240 REGULATING THE DISCHARGE OF FIREARMS AND BOWS 5 Motion to approve ordinance ......................... . . . . . . . . . . . . . . . . . . . .. 6 ORDINANCE 245 REGULATING ABANDONED VEHICLE ...................... 6 Motion to approve ordinance ........................ . . . . . . . . . . . . . . . . . . . . .. 7 AMEND ORDINANCE NO.8, SECTIONS 3.02 AND 8.24, JUNK VEHICLES Motion to approve ...................................................... 7 CHANGE TIME/DA TE FOR NOVEMBER 3 CITY COUNCIL MEETING Motion to change date to November 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 . - . ~ .. -- Regular Andover City Council Meeting Minutes - October 6, 1998 Table of Contents Page ¡¡ SCHEDULE HEARING/DELINQUENT UTILITY SERVICE CHARGES and DECLARE COSTS AND ORDER ASSESSMENT ROLLI I 998 DELINQUENT CHARGES Resolution RZOO-98 to order the public hearing ............................... 7 Resolution RZO 1-98 declaring cost and directing preparation of assessment roll ...... 7 MAYOR/COUNCIL INPUT October 22 meeting ..................................................... 7 Zoning at Eddy's Auto Body .............................................. 7 Closing of bridge on Bunker Lake Boulevard ................................. 8 Contract with Peach Associates, Inc. ........................................ 8 Tournament fees. . . . . . . . . . . . . . . . . . . . . , . . . . . . . , . . . . . . . , . . . . . . . . . . . . . . . . .. 8 Letter from Winslow HolaseklHanson Boulevard storm drainage. . . . . . . . . . . . . . . . .. 8 Building Inspector vacancy ............................................... 9 PAYMENT OF CLAIMS .................................................... 9 ADJOURNMENT .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 .-.- ~. .- ~_ 4 _ ~.t'.k 0J:v w-t.j;tu \ ID-\P-q« CITY of ANDOVER REGULAR CITY COUNCIL MEETING - OCTOBER 6. 1998 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, October 6, 1998, 7: 18 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Bonnie Dehn, Mike Knight, John Kunza, Ken Orttel Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Planning, Jeff Johnson Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Carroll Abbott. 2917 142nd Lane - asked about the progress of the dump station and will residents be able to use it. Mr. Fursman stated condemnation has not been started. The City and seller have agreed to select one real estate appraisal firm, who is now evaluating the property. The value of the property should bc knO\\TI in a couple weeks, and then they will be able to proceed. Mayor McKelvey stated the matter of residents being able to use the dump will be taken under consideration once the property is acquired. Mr. Abbott - noted the many incidents in their neighborhood of eggs being thrown at people walking along the street, people checking out houses along the street, etc. Three weeks ago he called the Deputy regarding an incident and it took about an hour to respond. He suggested the people on the southern end of the City would be willing to pay a few extra dollars a year to add additional police coverage for the southern third of the City. The Council explained the addition of an extra person really amounts to about $100,000 more. The City is adding another officer to the contract starting the first of the year. Mr. Abbott - stated the City installed a stop sign at Heather and 142nd, which had a yield sign before. The problem is no one stops at the stop sign, plus people are going around Ivywood and coming down 142nd Lane faster than they were coming around the corner. The stop sign has created a more dangerous situation. Mayor McKelvey stated the Engineer and Public Works Department will look at it. Councilmember Knight asked if they could get an estimate of response times for calls. .. . Regular Andover City Council Meeting Minutes - October 6, 1998 Page 2 (Resident Forum, Continued) Captain Andersohn - stated he can do a computer run with their average response times. Officers are required to prioritize their responses based on the circumstances. A lot of times response times are under one to two minutes. AGENDA APPROVAL Items 1,2,6 and 13 are to be tabled to the next meeting. Items 14, Schedule Hearing/Delinquent Utility Service Charges, and Item 15, Declare Costs and Order Assessment Roll/1998 Delinquent Utility Service Charges are to be removed from the Consent Agenda because they are based on the actions of tern 10. Item 30, Declare Cost/Order Assessment Roll/IP95-14/Watermain/2771 133rd Lane, is to be removed from the Agenda. Motion by Knight. Seconded by Dehn, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item II Appoint Election Judges (Resolution RI90-98) Item 12 Approve Special Use Permit/I 3416 Hanson Boulevard NW/Jerry's Plumbing (Resolution R 191-98) Item 16 Approve Final PaymentJIP97-8/Chesterton Commons (Resolution RI92-9S) Item 17 Order Plans and Specs/IP9S-9/Cambridge Estates (Resolution RI93-9S) Hcm 18 Reduce Escrows/Development Improvements/Sharon's 2nd Addition Item 19 Reduce Letter of Credit/ Assessments/IP94-7 /Sharon' s 2nd Addition Item 20 Reduce Escrows/Plans and Specs/IP94-7/Sharon's 2nd Addition Item 21 Reduce EscrowslFeasibility Report!IP94-7 /Sharon' s 2nd Addition Item 22 Approve Rcvised 1998 Park Capital Improvement Budget Item 23 Adopt Amended Ordinance 209NCouncil Salaries Item 24 Approve Change Order # 5/IP94- 3 3 B/Contaminated Soil Removal (Resolution RI94-9S) Item 25 Order Plans and Specs/IP98-25/Crosstown Boulevard Bikeway/Walkway Improvements (Resolution RI95-9S) Item 26 GIS User Group Update Item 27 Accept Petition/lP94-6/SalÚtary Sewer and Watermain/14590 Bluebird Street NW (Resolution RI96-98) Itcm 28 Accept Petition/lP94-6/Sanitary Sewer and Watermain/140S I 46th Lane NW (Resolution RI97-98) Item 29 Declare Cost/Order Assessment Roll/IP97-50/Sanitary Sewer and Watermain/143 I 4 Crosstown Boulevard NW (Resolution RI98-98) .--- -. ~. ~~ ..-- - Regular Andover City Council Meeting Minutes - October 6, 1998 Page 3 (Consent Agenda, Continued) Item 31 Approve Park Bond BrochurelIP98-IS Motion by Dehn, Seconded by Knight, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES September 15, 1998, Regular Meeting: Correct as written. Motion by Knight, Seconded by Kunza, approval. Motion carried unanimously. PROCLAMATIONIPIlYSICIAN ASS/STANT DAY Mayor McKelvey read the proclamation, declaring October 6, 1998, as Physician Assistant Day. . PUBLIC HEARING: VACATION OF EASEMENT and LOT SPLITIVARIANCEIlP98-03 - 14135 VALE STREET NW/SHEPARD Motion by Kunza, Seconded by Orttel, to table the items to the next agenda. Motion carried unanimously. DISCUSS OUTLOT AÆMERALD GLEN Mr. Fursman explained the Council is being approached by residents concerned with how outlots are trcatcd by the City. The question is whether the current policy of not allowing the adjacent residents to maintain them should be retained. Also, what maintenance would be allowed and what wouldn't be allowed. In Emerald Glen, the residents have made improvements or changes to the outlot. Some people like it; some do not. Bridget Malbeq¡. 1920 134th A venue - stated a number of residents have been doing some maintenance to the City property; and for the most part it has been for legitimate reasons. When the City originally built the outlot, it was a drainage area; and the condition of the culvert and drainage ditch was unacceptable. They improved the area to prevcnt erosion, to eliminate flooding, to control mosquitos and other bugs, to prevent the invasion of rodents, and to minimize the back yard thefts that some of them have incurred. She talked to 36 of the 39 homeowners in the neighborhood, and 35 of them signed the petition wanting the residents to maintain the outlot. She had a color-coded map of the area showing those who supported the petition and presented the petition to the City. She also explained the one homeo\vner who didn't support it wanted the vegetation to grow to provide .- -- Regular Andover City Council Meeting Minutes - October 6. 1998 Page 4 (Discuss Outlot A/Emerald Glen, Continued) a screen from the street. That owner did privately state that as long as they continue the type of maintenance that has been done, he wouldn't oppose it. Ms. Malberg then reviewed the various pictures she had of the area and explained what was done and why. Three-fourth of the pond is still left in its wild habitat. The maintenance has not been to make it a park but to prevent problems and to prevent a hazard for the neighborhood children. Attorney Hawkins advised the residents could be allowed to maintain the outlot by forming an association that would take responsibility for it. Standards of maintenance would have to be established by the City. The association could also take title to the outlot and be responsible for the maintenance. It may be difficult to fom1 an association, however, because it was not in place when the development was done. Councilmember Orttel also noted that it is a drainage pond that serves a much larger area. The Council had been talking about having the residents adopt a park because there isn't enough funding for maintenance, and now they are coming in wanting to maintain an outlot. He suggested the residents submit a plan to the City Engineer as to what level of maintenance they will do. The City's insurance coverage is a minor problem that can be resolved. Council member Knight suggested the City establish some general policies regarding the maintenance of these areas by the residents. Ms. Malbcrg - ~tated the homeowners are willing to fonn a council. They do not want to overstep their bounds and want to preserve the environment and preserve the proper drainage but still accomplish the control from erosion, safety, etc. She and her neighbor have cleaned up the area twice a year, as they want to keep it beautiful and natural. They would like to put up bluebird houses. They do feed the geese, and the area has been marvelous for the children. Councilmember Dehn agreed with the City Engineer approving a plan that is submitted by the residents for maintenance, but thought there should be a yearly update. Mr. Fursman fe!t that would be cumbersome. The dilemma is that it is hard to stop the maintenance of City property when it is clearly better than how the City left the property. Councìlmember Ortte! thought the bridge built by a resident may be a problem if it is an attractive nuisance. Ms. Malberg - stated tecJmically, the bridge is on the easement on their property. The culvert is about IS to 20 feet behind it. The bridge was built to protect the children from running into that culvert. It is less of a risk than before the bridge was there. After further discussion, it was agreed that the residents would submit a maintenance plan for the outlot to the City Engineer. Staff will also check with the insurance to allow the residents to mow and do other maintenance on the outlot. . - - ~ -- .. ~ ~ _._4 _ Regular Andover City Council Meeting Minutes - October 6, 1998 Page 5 APPROVE 1999 LIAISON/D.A.R.E. OFFICER SERVICES CONTRACT Mr. Fursman explained the School Liaison Officer and D.A.R.E. Officer services program receive funding through the City as pass-throughs of State money that is awarded to the school district, then paid to the City. One hundred percent ofthe money paid for the D.A.R.E. contract is provided by the county and state. The liaison officer service is provided by the City with support from the state police-school aid and cost $50,000 for 12 months. When the schools are closed, the officer is on special patrol for the City. State aid through the school is $12,888 for the school year with the additional aid of$5,271 coming from Police State Aid that goes directly to the City to offset those costs. Captain Andersohn reported the City has received an extension of the Cops Grant for another year. That extension amounts to 20 percent of the original grant. Liaison officers are in all of the middle schools in District II. Motion by Orttel, Seconded by Dehn, that the Council approve the contract of the School Liaison and D.A.R.E. Officer with the school district. Motion canied unanimously. APPROVE RESOLUTION/FEAS1BILlTY REPORT/IP98-U/RED OAKS MANOR 4TH ADDITION Motion by Orttel, Seconded by Kunza, the Resolution. (Resolution R199-98 ordering preparation of a feasibility report for the improvement of street lighting, IP98-24) DISCUSSION: Mr. Erickson noted the three options regarding the area that wìll benefit by the project. After discussion, the Council agreed to Option A, the immediate neighborhood area, which is the area that asked for the lighting and whcre there havc been problems. Mr. Erickson stated it will probably be ncxt spring before the lights will be in place. Motion carried unanimously. APPROVE RESOLUTION/ACCEPT FEASIBILITY REPORT/ORDER PUBLIC HEARING/IP98-U/RED OAKS MANOR 4TH ADDITION Motion by Dehn, Seconded by Kunza, to table the item per Staff request. Motion carried unanimously. APPROVE ORDINAJ",rCE NO. 240, REGULATING THE DISCHARGE OF FIREARMS AND BOWS Mr. Johnson reviewed the proposed Ordinance No. 240 which would repeal the existing Ordinance No. 62 and adjust the boundaries for permitted and prohibited discharge of firearms and bows in the City. The language of the ordinance remains essentially the same. Section 3 is an exemption . ~ - ~ ~. ~~ ..- - - Regular Andover City Council Meeting Minutes - October 6, 1998 Page 6 (Ordinance No. 240, Regulating the Discharge of Firearms and Bows, Continued) provision for police officers to discharge their weapons. The Planning and Zoning Commission recommends approval of the ordinance but also recommended the map be re-drafted to prohibit the discharge of firearms and bows in rural developments that are platted. He asked the Council to decide which map they would prefer. Councilmember Knight noted many people that come to the City to hunt are not residents, and a map outlining the platted areas would be very confusing and difficult to enforce. He also noted that bows generally are not an issue, as bow hunters never get injured unless they hurt themselves. Councilmember Orttel didn't think the bows were a safety issue as much as a perception of hunters shooting in the neighborhood. He liked the reference to police otIicers and also felt Section 2, D of the old ordinance exempting the discharge for lawful defense of persons or property should be included. If bow hunting is not allowed, he felt the City would become inundated with deer. The Council discussed the need for wTÏtten permission to hunt on another's property, that the discharge of rifles are not allowed anywhere in the City, that a slug will travel 200 to 300 yards, and that there is a deer problem in the City. Motion by Orttcl, Secondcd by Dehn, the Ordinance as changed (include Section 2, D, of Ordinance 62 in Sec1ion 3 of Ordinance 240). Make the ordinance cffective January 1, 1999, because people may have already purchased their pern1Ìts for this season. Include Map #1 as recommended by Staff. Motion carried unanimously. APPROVE ORDINANCE NO. 245, ORDINANCE REGULATING ABANDONED VEHICLES Mr. Johnson reviewed the proposed ordinance regulating abandoned, wrecked, junked, partially dismantled or inoperative vehicles. The ordinance requires notification by Staff, and there is a hearing process before the City Council and issuance of a court order if necessary to remove those vehicles. It does not prohibit these vehicles from the property provided they are stored in a garage or building. Councilmember Dehn asked how farm vehicles and equipment would be handled per this ordinance. Sometimes those farm vehicles are parked and are not in working condition or are not licensed. Council member Orttel didn't think those items would be considered junk or abandoned; however, that would be determined at a hearing if it got to that point. He asked if it would be permissible to have a vehicle covered but not visible to the public. Mr. Johnson stated the ordinance applies to motorized vehicles. They would work with the property owner to remove such vehicles. The Council discussed how the ordinance would apply to antique or classic car owners. Would those vehicles need to be stored inside a building or could they be kept in the yard under a tarp? Councilmember Orttel noted the ordinance only changes the process for removing the vehicles. Possibly the City could issue permits for the classic cars. The neighbors would have some say in it as welL ._ _ _ u .- ~- ..-- - Regular Andover City Council Meeting Minutes - October 6, 1998 Page 7 (Ordinance No. 245, Regulating Abandoned Vehicles, Continued) The Council then agreed to adopt this ordinance but asked that more research be done on the possibility of issuing permits for classic car owners. Research what other communities do. Care also needs to be taken as to how many would be allowed. Basically, Section 3, 1 would be clarified. Motion by Dehn, Seconded by Knight, to approve the Ordinance as presented this evening with the intent of the Planning and Zoning Commission to look at the area for classic cars and limits on that if necessary. Motion carried unanimously. AMEND ORDINANCE NO.8, SECTIONS 3.02 AND 8.24, JUNK VEHICLES Motion by Knight. Seconded by Dehn, to approve Ordinance 8JJJJJ. Motion carried unanimously. CHANGE TIME/DATE FOR NOVEMBER 3 CITY COUNCIL MEETING Motion by Orttel, Seconded by Knight, that the meeting bc changed to November 4 due to the fact that the electjon is on Noverr;ber 3 and then the Council can certify the election and hold the regular meeting at the same time. Motion carried unanimously. SCHEDULE HEARING/DELINQUENT UTILITY SERVICE CllARGES and DECLARE COSTS & ORDER ASSESSMENT ROLV1998 DELINQUENT UTILITY SERVICE CllARGES Motion by Orttel, Seconded by Knight, that items 14 and IS be approved with the date changed for the hearing to be November 4, 7 p.m. (Resolutions RZOO-98 for the hearing on proposed assessment of delinquent sewer, water and/or street light charges, and RZOI-98 declaring cost and directing preparation of assessment roll for the certification of delinquent utility service charges) Motion carried unanimously. MA YORICOUNCIL INPUT October 22 meeting - Mayor McKelvey reminded the Council of a meeting between the Anoka County Commissioners and the Cities of Anoka, Ramsey and Andover on October 22. Zoning at Eddy's Auto Body - Councilmember Kunza asked about the zoning at Eddy's Auto Body. They would like to have it zoned General Business. Mr. Carlberg explained that property is zoned Industrial. The City is in the process of rezoning the property west of Jay Street to Thrush from Industrial to General Business. It would not be a problem if the ovmer wished to initiate a rezoning of that property. <- -- -. ~~ . _0_. Regular Andover City Council Meeting Minutes - October 6, 1998 Page 8 (Mayor/Council Input, Continued) Closing of bridge on Bunker Lake Boulevard - The Council suggested an effort be made to inform people of alternative routes when the bridge is closed for reconstruction on Bunker Lake Boulevard next summer. Contract with Peach Associates, Inc. - The Council noted the letter from Peach Associates, Inc., regarding a proposed change to the contract with the City. Ms. Peach asked to either modify the contract to take Minutes of the City Council meetings only or terminate the contract altogether. The Council stated they would like to see Ms. Peach continue to take the City Council meeting Minutes if possible. Tournament{ees - Council member Orttel understood the Park and Recreation Commission waived the baJl tournament fee for Pov's. Mayor McKelvey stated the fee was paid by the Andover Lions Club who did have someone at the tournament. The Lions Club made a donation to cover the fee and the Park Board accepted it. Councilmember Orttel stated the Park Board has no authority to waive those fees. He questioned the legality of what was done. Attorney Hawkins noted tournament fees are put in the Gencral fund, but donations would be put in the Park Commission fund. He didn't believe this was a propcr diversion of the funds. The Park Board doesn't have the authority to waive fecs; thc Council makes the final decision. The Council discussed options at this point. It was suggested the donation be returned to the Lions and ask that the funds come back as the tournament fees and the remainder as a donation. Attorney Hawkins stated a portion of the donation can just be earmarked as the tournament fee and the remainder as a donation. Mayor McKelvey stated the money has already been paid. If it is not accepted as a donation, the Lions Club cannot make it. They are not aJlowed to use their gambling money for tournament fees. If the donation is accepted first, there will be no problem. The Council asked the City Attorney to review the issue. Letter from Winslow Holasek/Hanson Boulevard storm drainage - Councilmember Dehn was impressed with the letter from Mr. Holasek outlining his position on the proposed Hanson Boulevard storm sewer project. He asked if Staff has considered it. Mr. Fursman stated there is an incredible amount of history relating to the storm drainage in that entire area. The problem with establishing another storm sewer district is the incredible cost with no one to assess. Winslow Holasek - strongly felt this storm sewer is needed to correct the inequities in the existing storm sewer system. He didn't believe the residents in Oak Bluff and Winslow HiJls should be forced to pay substantial storm sewer costs to drain their water when the people across Hanson Boulevard didn't pay one cent. He believed the City got bad advise from the consulting engineer regarding the storm sewer system. The original plan was a good one, and he didn't know how it got changed. The result is that water is now being diverted to where it shouldn't go and the future developments wìll pay substantiaJly more for drainage than they would have had to under the original plan. o _ ~ u _._~ ---- - Regular Andover City Council Meeting Minutes - October 6, 1998 Page 9 (Mayor/Council Input, Continued) Building Inspector vacancy - Mr. Fursman noted there will be an opening for a Building Inspector, The issue is whether to hire the part-time inspector who has been with the City for approximately I Y, years or to open it up and advertise the position, After discussion, while Council noted there is some merit in opening it up to other candidates, they felt that it was to the City's advantage to first offer it to the inspector who has been working with the City, who already knows the routine and has successfully worked with people in the City. Mr. Fursman stated he will discuss an offer with the existing part-time inspector, PAYMENT OF CLAIMS Motion by Knight, Seconded by Dehn, the payment of Claims, Motion carried unanimously. Motion by Knight, Seconded by Dehn, to adjourn. Motion carried unanimously. The meeting adjourned at 9:45 p,m. Respectfully submitted, '\~ ~L Marcella A. Peach Recording Secretary . .. ~. . ~ ..-- -