Loading...
HomeMy WebLinkAboutCC November 4, 1998 I CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - Wednesday, November 4,1998 agenda Call to Order - Following the EDA Meeting held at 7:00 PM Resident Forum Agenda Approval Consent Agenda Approval of Minutes minutes Discussion Items 1. North Metro Mayors Association Presentation nmma 2. Canvas Election/Certify Results election 3. Publ ic Hearing/V acation of Easement (V AC 98-05)/14135 Vale Street NW /Shepard Cont. phvac9805 4. Lot Split/Variance (98-03)/14135 Vale Street NW/Shepard Continued Is9803 5. Public Hearing/Vacation of Easement (V AC 98-06)/ 13314 Narcissus Street NW/Lauer phvac9806 6. Public Hearing/Vacation of Easement (V AC 98-07)/2381 I55th Lane NW/Ashford Dev. Corp. phvac9807 7. Assessment Hearing/Certify Delinquent Utility Bills utility 8. Sketch Plan/Fox Hollow/Section 22/Gor-em, LLC sketch plan 9. Discuss Refunding I99lA G.O. Fire Bonds firebonds 10. Discuss Funding Sources/98-l7/City Cost Relating to the Reconstruction of Bunker Lk Blvd disc9817 11. Discuss Special Event Parking in "No Parking" Areas nopark 12. 90-Day Temporary Mobil Home Permit mobilhome Staff, Committees, Commissions 13. Discuss Issues with Park and Recreation Commission parkrec 14. Approval of Softball Fees/Pov's Tournaments povs Non-Discussion/Consent Items 15. Approve Lot Split/Variance (98-04)/1094 l4lst Lane NW/Shepard Cont. appr9804 16. Approve Lot Split/Variance (98-05)/4440 l45th Lane NW/Krinitsyn appr9805 17. Approve Lot Split/Variance (98-06)/4464 l45th Lane NW/Olson appr9806 18. Approve Special Use Penn it (98-17)/2387 Commercial Blvd. NW/Riccar appr9817 19. Approve Special Use Permit (98-18)/16045 Nightingale Street NW /Family of Christ appr9818 20. Approve Comprehensive Plan Amendment (98-04)/ Andover Station/City of Andover cpa9804 21. Approve Rezoning (98-05)/1 to GB/ Andover Station/City of Andover rez9805 22. Approve Probation PeriodlEngineering Tech lV/Rich Nordstrom nordstro 23. Update on Holly Street/95-26/ShadowbrooklNeighborhood Meeting on Water Quality updt9526 24. Water Treatment Survey water 25. Reduce Escrow/98-l6/Feasibility ReportlShadowbrook 4th Addition feas9816 26. Approve Resolution/Accepting Streets & Utilities/Echo Hills 2nd Addition echo2 27. Receive Traffic Study/98-26/Commercial Park/Jay Street NW stdy9826 28. Approve Final Payment/98-l3/Fox Meadows fpay9813 29. Declare Cost/98-l3/Fox Meadows dclr9813 30. Receive Assessment Roll/Order Public Hearing/98-l3/Fox Meadows ord9813 31. Accept Drainage & Utility Easement/98-6/I7l45 Navajo Street NW acpt986 32. Approve Quotes/Trees for Various Parks qttrees 33. Approve Purchase of Building Department Software software Mavor/Council Inpnt Payment of Claims Adiournment ..- _.... "I' L ... .~, I REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 4,1998 TABLE OF CONTENTS NORTH METRO MAYORS ASSOCIATION PRESENTATION .................... 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 CONSENT AGENDA Resolution R207-98 approving lot split/variance/I 094 141st Lane/Shepard. . . . . . . . .. 2 Resolution R208-98 approving lot split/variance/4440 145th Lane/Krinitsyn ........ 2 Resolution R209-98 approving lot split/variance/4464 145th Lane/Olson ........... 2 Resolution R210-98 approving Special Use Permit/2387 Commercial Blvd/Riccar. . .. 2 Resolution R211-98 approving Specìal Use Permit/16045 Nightingale Street/ Family of Christ .................................................... 2 Resolution R212-98 approving Comprehensive Plan Amendment/Andover Station/ City of Andover .................................................... 2 Approve Rezoning/I to GB/Andover Station/City of Andover .................... 2 Approve probation period/Engineering Teeh IV/Rich Nordstrom.. . . . . . . . . . .. . . . .. 2 Update on Holly Street/IP95-26/Shadowbrook/Water quality. . . . . . . . . . . . . . . . . . . " 2 Water treatment survey. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Reduce escrow/IP98-16/Feasibility/Shadowbrook 4th Addition . . . . . . . . . . . . . . . . . .. 2 Resolution R213-98 accepting streets and utilities/Echo Hills 2nd Addition ......... 2 Receive traffic study/IP9S-26/Commercìal Park/Jay Street. . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R214-98 approving final payment/IP98-\3/Fox Meadows.. ......... ... 3 Resolution R215-98 declaring eost/IP98-13/Fox Meadows. . . . . . . . . . . . , . . . . . . . . .. 3 Resolution R216-98 receiving assessment roll/Order public hearinglIP98-13 ........ 3 Accept drainage and utility casement/IP98-6/17145 Navajo Street. . . . . . . . . . . . . . . " 3 Approve quotesrrrees for variol1s parks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 3 Approve purchase of Building Department software. . .. . . . . . . .. . . . . . . . . . . . . . . .. 3 APPROV AL OF MINUTES ..........................................,....... 3 CANVAS ELECTION/CERTIFY RESULTS Resolution R217-98 cei1ifYing the election results ............................. 3 PUBLIC HEARING: V ACA TION OF EASEMENT/14135 V ALE STREET/SHEPARD.. 3 Resolution R2l8-98 granting the vacation of easement. . . . . . . . . . . . . . . . . . . . . . . . .. 4 LOT SPLlTNARIANCE/14135 VALE STREET/SHEPARD Resolution RZ19-98 approving the lot split and variance ........................ 4 PUBLIC HEARING: VACATION OF EASEMENT/l 33 14 NARCISSUS/LAUER Resolution RZ20-98 approving the vacation of easement ........................ 4 PUBLIC HEARING: VACATION OF EASEMENT12381 155TH LANE/ASHFORD Resolution R221-98 approving the vacation of easement ........................ 5 ASSESSMENT HEARING: CERTIFY DELINQUENT UTILITY BILLS Resolution RZ22-98 certifying the delinquent utility bills . . . . . . . . . . . . . . . . . . . . . . .. 5 SKETCH PLAN/FOX HOLLOW/SECTION 22/GOR-EM, LLC ......,.............. 6 DISCUSS REFUNDING 1991A GO FIRE BONDS Resolution RZ23-98 to refinance the bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 DISCUSS FUNDING SOURCES/IP98-17/CITY COST FOR BUNKER LAKE BLVD ... 7 DISCUSS SPECIAL EVENT PARKING ON "NO PARKING" AREAS. . . . . . . . . . . . . .. 7 90-D1\ Y TEMPORARY MOBILE HOME PERMIT Motion to autborize ..................................................... 8 -- ~~ -"--"-·~I· ,- -...-........-., ...' .. I Regular Andover City Council Meeting Minutes - November 4, 1998 Table of Contents Page ii APPROVAL OF SOFTBALL FEESIPOV'S TOURNAMENTS. . . . . . . . . . . . . . . . . . . . .. 8 Motion to set the fees of $1 ,SOO . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 DISCUSS ISSUES WITH PARK AND RECREATION COMMISSION Motion to set budget work shop for November 24 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 PAYMENT OF CLAIMS .................................................... 9 MAYOR/COUNCIL INPUT City identification signs ................................................. 10 ADJOURNMENT......................................................... 10 -- ..~ ..---.-.". . ~..-..-.._.-. ~. .. I -.... .... ........._""". --- - 11- Î-"'\S CITY of ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 4, 1998 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, November 4,1998,7:50 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Bonnie Dehn, Mike Knight, Ken Orttel Councilmember absent: John Kunza Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Assistant City Engineer, Todd Haas Finance Director, Jean McGann Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others NORTH METRO MA YORS ASSOCIATION PRESENTATION Joseph Straus, Executive Director of the North Metro Mayors Association, explained their organization is starting work on the legislative program. They anticipate there will be a need to work on fiscal disparities, local government aid, transportation and transit issues. He encouraged the Council to be thinking about what kinds of legislative issues will be important to the City that they would like their Association to address. There wìll be appointments to many boards and commissions, and the Metropolitan Council will be totally up for appointment. They are encouraging their members and Councils to be involved in that process. Ifthc City needs any help completing its Comprehensive Plan in terms of the housing or transportation components, the North Metro Mayors Association would be happy to help. This year they will be sponsoring two regional conferences on cconomic development and housing. Councilmember Orttel was concerned that the City belongs to an organization that lobbies for issues that are contrary to Andover's beliefs. Andover only gets a tenth of what the neighboring City of Anoka gets in state aid, yet the association represents both cities. The association supports livable housing, but Andover is very opposed to it. For the money paid to belong to the association, he questioned what the City is getting. If Andover has a need that conflicts with the other cities, he didn't see the association supporting Andover. He didn't see that Andover has anything in common with the other cities that belong to the organization. He questioned spending the taxpayers' dollars to belong to an organization that does not benefit them. Mr. Straus stated he was unaware of the disparities in state aid. They try to treat all cities the same. He asked that they be told ofthe issues they should work on. They work on the basis of two votes ... .,,-., .-.~ ~_. I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 2 (North Metro Mayors Association Presentation, Continued) per community. Thcy do look at the issues and set policy and direction. Part of the benefit of belonging to a larger organization is the ability to lobby a greater number of legislators. Mayor McKelvey felt the association has helped by promoting more roads in the northern area of the cities, plus they were vcry supportive of Andover in obtaining the cleanup nmds ITom the state for the auto salvage yards. The debate continued on the differences between Andovcr's position and that of the association, . especially on the livable communities act. Councilmember Orttel then stated the membership issue may best be decided in a vote when discussing the 1999 budget. He also noted he has never seen a report about what is going on in the organization, their progress and goals, etc. The Council agreed to review the continued membership in the organization at the budget session. AGENDA APPROVAL Motion by Dehn, Seconded by Knight, approval ofthc Agenda as written. Motion carried on a 4- Ycs, I-Absent (Kunza) vote. CONSENT AGENDA Itcm 15 Approve Lot SpliWariance/1094 141st Lane NW/Shepard (Resolution R207-98) Item 16 Approve Lot SpliWarianee/4440 145th Lane NW/Krinitsyn (Resolution R208-98) Itcm I 7 Approve Lot SpliWariance/4464 145th Lane NW/Olson (Resolution R209- 98) Itcm 18 Approve Special Use PermitJ2387 Commercial Boulevard NW/Riccar (Resolution R21 0-98) Item 19 Approve Special Use PermitJI6045 Nightingale Street NW/Family of Christ (Resolution R211-98) Item 20 Approve Comprehensive Plan AmendmentJ Andover Station/City of Andover (Resolution R212-98) Item 21 Approve RczoninglI to GB/Andover Station/City of Andover Item 22 Approve Probation PeriodlEngineering Tech IV/Rich Nordstrom Item 23 Update on Holly StreetJIP95-26/ShadowbrooklNeighborhood Meeting on Water Quality Item 24 Water Treatment Survey Item 25 Reduce Escrow/IP98-16/Feasibility Report/Shadowbrook 4th Addition Item 26 Approve Resolution/ Aceepting Streets and UtilitiesÆcho Hills 2nd Addition (Resolution R213-98) Item 27 Receive Traffic Study/IP98-26/Commercial Park/Jay Street NW -.- - -- ~~ .---.--,. . -..-..-..-.. '. ... .. I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 3 (Consent Agenda, Continued) Item 28 Approve Final PaymentlIP98-13/Fox Meadows (Resolution RZI4-98) Item 29 Declare Cost/IP98-13/F ox Meadows (Resolution RZI5-98) Item 30 Receive Assessment Roll/Order Public Hearing/IP98-13/Fox Meadows (Resolution RZI6-98) Item 31 Accept Drainage and Utility EasementlIP98-6/17l45 Navajo Street NW Item 32 Approve Quotes/Trees for Various Parks Item 33 Approve Purchase of Building Department Software Motion by Knight, Seconded by Dehn, approval of the Consent Items. Motion carried on a 4-Yes, I-Absent (Kunza) vote. APPROVAL OF MINUTES October 20, 1998, Regular Meeting: Correct as written. October 15, 1998, Special Meeting: Correct as v.Titten. Motion by Knight, Seconded by Dehn, approval of the October 20 meeting. Motion carried on a 4- Yes, I-Absent (Klmza) votc. Motion by Dehn, Seconded by Orttel, approval of the October 15 meeting as presented. Motion carried on a 3-Yes, I-Present (Knight), I-Absent (Kunza) vote. CANVAS ELECTION/CERTIFY RESULTS Motion by Orttel, Seconded by Knight, the Resolution as prepared certifYing the results of the election (Resolution RZ17-98 certifying Mayor - Jack McKelvey; Councilmembers - Don Jacobson, Julie Johnson; Park bond question did not pass) DISCUSSION: Councilmember Knight noted there was not enough parking at the polls at Fire Station No.2. Vicki V olk, City Clerk, stated that location will not be used in the future. With the increase in population, the City will have to redistrict for the next election. Councilmember Dehn congratulated everyone who voted and those who worked the elcction. The election judge at the 5th precinct stated that some of the workers had to leave early because of health concerns. People were voting in the precinct until 8:30 because they were doing paper and pencil ballots. Also, with the shortage of election judges and lack of experience, it took a very long time to finish counting and tallying the ballots. Motion carried on a 4- Yes, I-Absent (Kunza) vote. PUBLIC HEARING: VACA nON OF EASEMENT/14135 VALE STREET NW/SHEPARD 8:26 p.m. Mr. Carlberg reviewed the request of Jim Shepard to vacate a portion of a drainage and utility easement along the property boundary between Lots 17 and 18, Block 1, Weybridge 2nd - ... ....__.__,. . _0' _. __ _. __, , ... ,- I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 4 (Public Hearing: Vacation of Easement/14135 Vale StreetShepard, Continued) Addition. The easement would no longer be needed with the approval of the lot split and variance requested in the next item. The area is absent of city utilities and is not within the 100-year flood zone. Staff is recommending approval with contingencies. Mayor McKelvey opened the public hearing. There was no public testimony. Motion by Knight, Seconded by Orttel, to close the public hearing. Motion carried on a 4- Yes, 1- Absent (Kunza) vote. 8:28 p.m. Motion by Knight, Seconded by Dehn, the Resolution granting the vacation of easement as presented. (Resolution RZI8-98) Motion carried unanimously. LOT SPLITIVARIANCEI14135 VALE STREET NWISHEPARD Mr. Carlberg reviewed the lot split and variancc request of Jim Shepard to split the south 3,912 square feet fromaparœl owned by Edwin Sparr at 14135 Vale StreetNW. That sliver of land would then bc combined with the adjacent western property ovmed by James Shepard at 1082 141st Lane NW. The variance is needed to the minimum lot size requircments of Ordinance 8, Section 6.02 I for the remnant parcel, which is required becausc a substandard lot is being crcated in the zoning district. Staffis recommending approval with conditions. Motion by Knight, Seconded by Dehn, the Resolution as presented. (Resolution RZI9-98) Motion carried on a 4- Yes, I-Absent (Kunza) votc. PUBLIC HEARING: VACATION OF EASEMENTI133U NARCISSUS STREET NWI LAUER 8:30 p.m. Mr. Carlberg reviewed the request to vacate the northern five feet of a ten-foot drainage and utility easement along the southern property boundary of Lot 18, Block 9, Woodland Terrace 4th Addition for Larry T. Lauer on propcrty owned by Mark and Robin Sibinski. A portion of a garage cncroaches into the easement. The site is absent of city utilities and is not within the 100-year flood zone. The rcmaining fivc-foot easement would be consistent with the sideyard rcsidential standard. Staff is rccommending approval. Mayor McKelvey opened the public hearing. There was no public testimony. Motion by Dehn, Seconded by Knight, to close the public hearing. Motion carried on a 4- Yes, 1- Absent (Kunza) vote. 8:33 p.m. Motion by Dchn, Scconded by Knight, the Resolution as presented in our packet this evening. (Resolution R220-98) Motion carried on a 4- Yes, I-Absent (Kunza) vote. --,- - ..__.___,. . _0' _. .._. ._ __., _ .... .. I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 5 PUBLIC HEARING: VACATION OF EASEMENT/2381 155TH LANE NW/ASHFORD DEVELOPMENT CORPORATION 8:34 p.m. Mr. Carlberg reviewed the request to vacate a portion of a drainage and utility easement in order to place a primary mound site for Duane Matzek at Lot 6, Block 3, Wittington Ridge. There are no city utilities on the site, and it is not within the 100-year flood zone. It appears this is a higher area than was necessary to be included as the drainage and utility easement. Staff is recommending approval. Mayor McKelvey opened the hearing for public testimony. There was none. Motion by Dehn, Seconded by Knight, to close the public hearing. Motion carried on a 4-Yes, 1- Absent (Kunza) vote. 8:35 p.m. Motion by Knight, Seconded by Dehn, the Resolution as presented. (Resolution R221-98) Motion carried on a 4- Yes, I·Absent (Kunza) vote. ASSESSMENT HEARING: CERTIFY DELINQUENT UTILITY RILLS 8:36 p.m. Ms. McGann stated notices were sent to all property owners that had delinquent sewer, water and/or street lighting service charges. The list before the Council represent~ those delinquent bills that still rcmain. Property owners have until November 30 to pay those bills, after which they will be certified on the property tax rolls. The City directs people to other people or agencies that may be able to help if there are problems. The City does review the bills for errors and double checks the met~rs. Sometimes the problem i~ the bill should have been paid at closing but was not done so for whatever reason. Councilmemher Dehn stated she received a call about a water bill that was very high compared to others. The resident was told by Staff there would be a $25 charge just to have the meter checked. She told the resident to contact City Staff. Ms. McGann didn't think thcre should be a charge, but she will contact the resident. She also noted that if the bills are paid before November 30, there will be no finance charge. Once it is certified to the county, there is an additional 23 percent fee, 8 percent plus 15 percent administrative fee. Mayor McKelvey opened the hearing for public testimony. There was none. Motion by Delm, Seconded by Knight, to close the public hearing. Motion carried on a 4-Yes, 1- Absent (Kunza) vote. 8:40 p.m. Motion by Dehn, Seconded by Knight, the Resolution.. (Resolution R222-98) Motion carried on a 4-Yes, I-Absent (Kunza) vote. - .. .___.__,. . _.._.0_.._.' _ ... .. I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 6 SKETCH PLAN/FOX HOLLOW/SECTION 22/GOR-EM, LLC Mr. Carlberg reviewed the sketch plan of Fox Hollow located north and west of the Oak View Middle School in Section 22, consisting of 82 single family lots and 36 town home units. The developer is also requesting a 5-foot variance for the ITont yard setbacks on the town home lots. He also reviewed the comments of the Planning and Zoning Commission and noted the Park and Recreation Commission will be reviewing the proposal at their November 5 meeting. The Andover Review Committee is recommending the number of accesses onto Nightingale be limited to two. The trails along Hanson Boulevard and Nightingale may be proposed on a 50-50 cost share. A trail connection to the Oak View Middle School needs to be explored. Sewer service to this area could potentially come from two systems, one from the east side of Hanson Boulevard and the other from the south. A lift station may be needed to service the areas in the northwest corner of the project. That needs to be evaluated further. A decision will also have to be made about how deep the lift station should be, as it may be possible to provide capacity to serve the smaller lots off 161 st in the future. Custom grading may be an option to preserve trees on the site. Councilmember Knight asked the value being proposed for the town homes. Mike O\Ji!,1ey~.0or-Em, I'! ,C - stated it ""ill vary, but he expected between $135,000 and $150,000. There will be different elevations and fronts with similar floor plans. The town homes cannot be developed there \,ithout the 5-foot variance. Councilmember Orttel asked what changed from a year ago when Staff was saying that area had to be developed as single family homes. Mr. Carlberg didn't think Staff had changed its position. Multiples is considered a good transition from the school to the south to the multi pIc senior housing to the north as opposed to single family homes. After some discussion on multiple housing, the Council noted that the input from the residents was a desire not to see a lot of multiple housing in the City. The consensus of the Council was that the area be developed as single family, not tovm homes. In discussing the road alignment, the Council felt that two accesses would be preferable to avoid traffic problems in the future as Nightingale become a busier street. It was also suggested that there be some screening between the fields at the school and the homes. Because Lynette Street doesn't really go anywhere, the Council didn't think there will be much of a problcm along that straight stretch. However, it was noted that there might be an impact on the quality of houses because people prefer curved streets. Staff stated they will suggested the developer look at the curvature of the streets and at screening for those lots abutting the schooL Councilmember Oehn preferred the developer preserve trees by custom grading. The Council also suggested the Staff and developer work with the school district to provide trail access to the school from both the north and west. Councilmember Orttel felt it was a conflict of interest for the Mayor to be sitting with the Council while this project is being discussed because he sold his property to Gor-Em, LLC as a part ofthis project. He felt the Mayor should step down to the audience. Mayor McKelvey stated he will not vote whenever the items comes up. He only has a purchase agreement, so the property is still his. He has given them permission to come onto the property to survey it. .. ----.--,. . -'.-.'-..-.. . .., ,- I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 7 DISCUSS REFUNDING 1991A G.O. FIRE BONDS Ms. McGann explained as of July 1, 1998, the City may elect to prepay the bonds. The present interest rates vary between 6.25 and 6.5 percent. The refinancing interest rate is between 3.5 and 3.65 percent, for a total savings of$18,600 over the life ofthe bond. The principle of the bond is still $750,000. Staff is recommending a negotiated sale as opposed to the public sale process because of the size of the issue. Motion by Ortte!, Seconded by Knight, the Resolution for the refunding of the Fire Department General Obligation Bonds as prepared. (Resolution R223-98) Motion carried on a 4- Yes, I-Absent (Kunza) vote. DISCUSS FUNDING SOURCES/IP98-17/CITY COST RELATING TO THE RECONSTRUCTION OF BUNKER LAKE BOULEVARD Mr. Erickson explained the COlUlty is estimating the City's share of the costs for the upgrading of Bunkcr Lakt, Boulevard to be between $700,000 and $800,000. Possible funding sources are Tax Increment Finances, Off-system Municipal State Aid Funds and/or assessments. On similar projects the City has used a combination ofTIF and MSA funds, but has not assessed the abutting property owners. He asked for direction. The Council did not feel it would be appropriate to assess the abutting property owners, preferring instead to use TIF and MSA funds. Mr. Erickson stated the state will allow the City to bond for state aid funds up to three years ahead. Mr. Erickson asked for the Council's direction on enhancing the corridor of Bunker Lake Boulevard through landscaping and/or street lighting. He had videos of what has been done along other roads. The Council preferred some enhancement in the median, especially along the commercial area between Crosstown Boulevard and Hanson Boulevard. It was recognized, however, that that will also create a maintenance issue that will need to be addressed. Possibly something that doesn't need to be weeded can be used. Mr. Erickson was asked to bring back some options and costs. DISCUSS SPECIAL EVENT PARKING ON "NO PARKING" AREAS Mr. Erickson explained residents occasionally request permission to allow parking in "No Parking" areas along the City streets for special events such as graduations, birthday parties, etc. He asked for permission for the Staff to establish a policy and a procedure to be followed for these types of requests. The Council agreed. --' -..--..--," . --0' _.._. ..~, , ., ,- I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 8 90-DAY TEMPORARY MOBILE HOME PERMIT Mr. Erickson reviewed the request of Teresa and Bill Lorimer, 16094 Seventh Avenue NW, for a 90-day temporary mobile home permit at 16164 Raven Street. The start time would begin upon completion of the well and septic system to allow the hookup to the mobile home. There have been delays in the plat, and the owners have sold their home on Seventh A venue and must be out by the cnd of November. (Mayor McKelvey left the Council chambers, 9:40 p.m.) Motion by Orttel, Seconded by Dehn, to authorize the 90-day permit with no extension for a temporary mobile home permit at 16164 Raven Street NW, subject to ¥<Titten consent from the developer of the property. Motion carried on a 3-Yes, 2-Absent (McKelvey, Kunza) vote. (Mayor McKelvey returned, 9:42 p.m.) APPROVAL OF SOFTBALL FEESIPOV'S TOURNAMENTS (Mayor McKelvey stepped dO\\TI to address the Council from the resident podium) Mayor McKelvcy, representing the Andover Lions Club, stated it has been brought to their attention that they paid money out of the wrong fund, which they believe can be straightened out. He first contacted Mr. Haas to find out the fee and was told the use of the field for one day for a tournament would be $300. The $800 was for the weekend tournament; however, the Lions agreed to oversee the tournament, so they feel the fees should be reduced by $200. The third fee is $800 for a weekend that they had scheduled but then canceled the Monday before the event. He didn't agree with having to pay that amount because it was the middle of October and no one else wanted to use the fields. The Lions feel the notice was given early enough so the City did not expend any time or money getting the fields ready and the concessioner was cancelled. Also, the Lions are being charged a $100 late fee for a field they used on a Sunday. The State Softball Association contacted the Chairman of the Park and Recreation Commission asking them to be allowed to use the fields on Sunday. Because the youth tournaments were completed, the Chairman agreed. Earlier in the summer the Lions had asked for the use of the fields on that weekcnd but were told they were not available because of the youth tournament. They have a problem with charging a late fee for that day. The Lions had originally donated $3,000 in lieu of the fees to use the fields. They have since moved the $3,000 from the parks to Public Works to be put toward the tar machine. Mr. Haas reviewed the Resolution passed by the Council which set the fees for the use of the fields as well as the Adult Softball Tournament Application, noting the confusion in the fee structure. The Council spent some time discussing the situation and the fee structure. It was also noted that Pov's hag been the only one to request the use of the fields for adult softball tournaments, and there are only one or two tournaments a year. --... ·---··--1· . -.. -..-.. -. , .. I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 9 (Approval of Softball FeeslPov 's tournaments, Continued) Park and Recreation Commission Chairperson Al Grabowski noted the Commission may have been in error in taking a donation in lieu of the tournament fee. The other issues are covered under the contract, and the Council has to decide if there is to be any adjustment to the fees. Councilmember Orttel felt that if the City was dealing with the Lions Club, which is a nonprofit organization, there may be more of a tendency to waive the fees. Howevcr, in this instance, the Lions Club is only standing in for Pov's for a business expense of the bar for the tournaments. The Council agrecd for that reason, the fees for the cancelled tournament would not be waived. It was thcn agrccd by the Council that the $100 late fee should not be imposed because of the circumstances in which the fields were allowed to be uscd. It was also agreed that the fees for the weekend tournaments should be reduced by $200 per the application since the Lions Club did the maintenance. The total fecs to be paid would then be $600 for each of the weckends, which is the fee without maintenance, plus $300 for the one-day tournament, for a total of $1 ,SOO. Mayor McKelvcy stated he would take the proposal back to the Club. If it is acceptable, they will have a check to the City Thursday moming. The City is holding the $1,000 deposit. Motion by Orttel, Seconded by Dehn, that the Council set the fee of $1 ,SOO for Pov's tournaments. Motion carried on a 3- Yes, I-Abstain (McKelvey), I-Absent (Kunza) vote. (Mayor McKelvey chaired the remainder of the meeting) DISCUSS ISSUES WITH PARK AND RECREATION COMMISSION Park and Recreation Commissioner Dave O'Toole asked that due to the late hour, the item be tabled to be handled at a special meeting. After some discussion, the Council agreed that those items having to do with budget issues for 1999 will be taken up at a special workshop for the budget. If there is time at the end of that meeting to discuss some of the other items on the list, it can be done then. If not, another special meeting will be set with the Park Board to discuss those remaining items. Motion by OrtteI, Seconded by Dehn, to set a budget work shop for November 24 at 7 o'clock. Motion carried on a 4- Yes, I-Absent (Kunza) vote. PAYMENT OF CLAIMS Motion by Knight, Seconded by Dehn, the payment of the bills. Motion carried on a 4-Yes, 1- Absent (Kunza) vote. -, ~~ ___00_-'. . _0. _. .._. .._~. , -., ,. I Regular Andover City Council Meeting Minutes - November 4, 1998 Page 10 MA YOR/COUNCIL INPUT City identification signs - The Council asked for cost figures to install attractive City identification signs at some of the major entrances to the City. Mr. Carlberg stated he will be meeting with those companies over the next few months and will come back with recommended locations and cost figures. Motion by Knight, Seconded by Dehn, to adjourn. Motion carried on a 4- Yes, I-Absent (Kunza) vote. The meeting adjourned at 10:27 p.m. Respectfully submitted, "~~L Marcella A. Peach Recording Secrctary -.,. .---..--,. . ...-.--..-.. .. --.