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HomeMy WebLinkAboutCC November 17, 1998 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - Tuesday, November 17, 1998 agenda Call to Order - 7:00 PM Bookmark Resident Forum name Agenda Approval Consent Agenda Approval of Minutes minutes Home Care Month Proclamation Discussion Items I. UP NConnexus EnergylBunker Lake Boulevard Substation Discussion upa 2. Fencing Issue/17l50 Navajo Street NW/Rosentiel fencing 3. Set 1999 Police Contract police 4. Rezoning(98-06)/R-l to R-41l650 Andover Blvd. NW/Hupp rezone 5. Lot Split(98-07)/1650 Andover Blvd. NW/Hupp lotsplit 6. Consider 1998 Budget Revisions budget 7. Year 2000 Discussion yr2000 Staff. Committees, Commissions 8. Planning and Zoning Commission/Term Expirations pz 9. Park and Recreation Commissionfferm Expirations pr Non-Discussion/Consent Items 10. Approve Intoxicating Liquor Licenses liquor 11. Approve Final Payment/97-5INarious Fencing fpay9751 12. Approve Deduct Change Order/95-26/Shadowbrook co9526 13. Approve Final Payment/95-26/Shadowbrook fpay9526 14. Approve Deduct Change Order/97-44/Shadowbrook 3rd Addition co9744 15. Approve Final Payment/97-44/Shadowbrook 3rd Addition fpay9744 16. Approve Feasibility Report/Order Public Hearing/98-24/Red Oaks Manor 4th Addition appr9824 17. Approve Request for Street Light/16lst Avenue NW & Uplander Street NW stIight 18. Approve Revised 1998 Park Capital Improvement Budget pkbudget 19. Approve Change Orders/Public Works/96-l5 cos9615 20. Hire Appraisal FirmlBunker Lake Frontage Assessment Appeal frontrd 21. Accept Easement/98-22/Well #7 acpt9822 22. Adjustment/Election Results election Mayor/Council Input Payment of Claims Adjournment .. , I REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 17, 1998 TABLE OF CONTENTS RESIDENT FORUM ........................................................ 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I CONSENT AGENDA Resolution R224-98 approving final paymentlIP97-S1Narious fencing. . . . . . . . . . . .. 1 Resolution R225-98 approving deduct Change Order/IP9S-26/Shadowbrook ........ I Resolution R226-98 approving final paymentlIP9S-26/Shadowbrook .............. 1 Resolution R227-98 approving deduct Change Order/IP97-44/Shadowbrook 3rd ..... 2 Resolution R228-98 approving final paymentlIP97-44/Shadowbrook 3rd ........... 2 Resolution R229-98 approving feasibility/Ordering public hearing/IP98-24/ Red Oaks Manor 4th Addition ......................................... 2 Approve request for street light/I61st Avenue & Uplander Street ................. 2 Approve revised 1998 Park capital improvement budget ......................., 2 Approve Change Orders/Public W orks/IP96-lS: Resolution R230-98 to Gorham Oin Mechanical ........ . . . . . . . . . . . . . . . . . .. 2 Resolution R231-98 to Grazzini Brothers... ............ .................. 2 Resolution R232-98 to Wasche Commercial Finishes. . . . . . . . . . . . . . . . . . . . . .. 2 Hire appraisal firmIBunker Lake frontage assessment appeal ..................... 2 Accept easementlIP98-22/Well #7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R233-98 adjusting the election results. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 APPROVAL OF MINUTES .................................................. 2 HOME CARE MONTH PROCLAMATION ..................................... 2 UPNCONNEXUS ENERGYIBUNKER LAKE BLVD SUBSTATION DISCUSSION ... 2 FENCING ISSUE/17150 NAVAJO STREET NW/ROSENTIEL ..................... 4 SET 1999 POLICE CONTRACT .............................................. 5 REZONING/R-l TO R-4!16S0 ANDOVER BOULEVARD NW/HUPP Motion to approve ordinance amendment for the rezoning . . . . . . . . . . . . . . . . . . . . . .. 6 LOT SPLIT/16S0 ANDOVER BOULEVARD NW/HUPP Resolution R234-98 approving the lot split . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 CONSIDER 1998 BUDGET REVISIONS Resolution R23S-98 approving the budget revisions . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 YEAR 2000 DISCUSSION Resolution R236 appointing Ms. McGann as coordinator plus adopt policy. . . . . . . . .. 7 REDUCE LETTER OF CREDIT/JONATHAN WOODS/IP94-1O Motion to approve ...................................................... 7 P & Z and PARK AND RECREATION COMMISSION TERM EXPIRA nONS Motion to advertise for all positions on Commissions that are expiring ............. 7 INTOXICATING LIQUOR LICENSES Motion to approve the licenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 MAYOR/COUNCIL INPUT Public information meeting on UPA transmission line.. . . . . . . .. . . .. . . . . . .. . . . .. 8 SAC fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8 Snowmobiles .......................................................... 8 City entrance signs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8 Dump station .......................................................... 8 APPROVAL OF CLAIMS ................................................... 8 - ~ -" --... ...- . -_. - :_..o^I,,-~ (ì..:)..) lJ..Jl.U:..C!H l;t-I-C ß CITY of ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 17, 1998 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, November 17, 1998,7:50 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Bonnie Dehn, Mike Knight, John Kunza, Ken Orttel Council members absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Finance Director, Jean McGann Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Carroll Abbott. 2917 142nd Lane - was happy to see the almost $4 million park bond referendum fail. He suggested that $4 million would go a long way toward a City police department, which he feels is needed. He related incidents in his neighborhood last Friday of someone throwing eggs at cars. They still don't have the neighborhood watch program working. Mayor McKelvey stated there is a search to finding someone to coordinate the Neighborhood Crime Watch Program. He encouraged Mr. Abbott to continue the good work in his neighborhood. AGENDA APPROVAL Add Item 7a, Reduction in Letter of Credit/Jonathan Woods/IP94-10. Remove from Consent Agenda for discussion, Item 10, Approve Intoxicating Liquor Licenses. Motioll by Dehn, Seconded by Kunza, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item II Approve Final Payment/IP97-5INarious Fencing (Resolution R224-98) Item 12 Approve Deduct Change Order/IP95-26/Shadowbrook (Resolution R225-98) Item 13 Approve Final Payment/IP95-26/Shadowbrook (Resolution R226-98) .. . Regular Andover City Council Meeting Minutes - November 17, 1998 Page 2 (Consent Agenda, Continued) Item 14 Approve Deduct Change OrderlIP97-44/Shadowbrook 3rd Addition (Resolution R227-98) Item IS Approve Final PaymentlIP97-44/Shadowbrook 3rd Addition (Resolution R228- 98) Item 16 Approve Feasibility Report/Order Public HearinglIP98-24/Red Oaks Manor 4th Addition (Resolution R229-98) Item 17 Approve Request for Street Light/I 61 st Avenue NW & Uplander Street NW Item 18 Approve Revised 1998 Park Capital Improvement Budget Item I 9 Approve Change OrdersIPublic WorkslIP96-IS (Resolution R230-98 to Gorham Oien Mechanical; R231-98 to Grazzini Brothers; R232-98 to Wasche Commercial Finishes) [tern 20 Hire Appraisal Firm/Bunker Lake Frontage Assessment Appeal Item 21 Accept Easement/IP98-22/Well #7 Item 22 Adjustment/Election Results (Resolution R233-98) Motion by Dehn, Seconded by Kunza, to approve the Consent Agenda. Motion carried unanimously. APPROVAL OF !IlLVUTES November 4, 1998, Regular Meeting: Correct as v,Titten. Motion by Dehn, Seconded by Knight, to approve the November 4 Minutes as written. Motion carried on a 4- Yes, l-Prcsent (Kunza) vote. HOME CARE MONTH PROCLAMATION Mayor McKelvey read the announcement proclaiming November, 1998, as Home Health Care Month. UPA/CONNEXUS ENERGY/BUNKER LAKE BOULEVARD SUBSTATION DISCUSSION Gary Ostrom, UPA, presented the planned expansion of the substation at Bunker Lake Boulevard and Hanson Boulevard. Because of the rapid growth in Andover, they are worried about the reliability of service to the City, so they are proposing to get additional power to this grid. The expansion to the substation would consist of removing the fence on the north portion and putting a transfonner and connecting apparatus at the north end of the site. Grading will be minimal in the area. They would be going about 172 feet to the north and 2S0 feet east and west. He also showed a profile of the proposal both now and what it may look like upon completion. Because of their ! Regular Andover City Council Meetinf{ Minutes - November 17, 1998 Page 3 (UP A/Connexus Energy/Bunker Lake Boulevard Substation, Continued) concern to have one transmission line in place before next summer, they want to begin the grading and foundation immediately. They have made formal application for the required Special Use Permit; but because of the length of time it takes for approval, they are asking for permission to begin that grading work and concrete pads this fall before that Permit is approved. They understand that the work would be done at their own risk. Mr. Ostrom stated they are looking at another outlet for the western most transmission line. A public informational meeting is being held on Thursday on another route. They are willing to look at vacating the southern portion of the site as suggested by the City and have been trying to design the substation to bring the existing portion to the north and west. If it works out, they would accommodate the City's request. There was some discussion on the history of the site, upgrades that have been done to the substation, the need for the transmission line project and projects on future updates. Dave Kemp. Planning En£ineer - stated once this project is completed, he did not anticipate the need to uPlcorade the substation for 20 years or longer. Possibly by then the technology will be such that another transmission line will not be nceded. Or there may not be as much development and the additional support ViilJ not be needcd in the area. He estimated this substation was originally built in 1978, ¡md there hasn't been a major improvement to it since. At the current time, there is no local support from the larger power lines. With this project, they will bring those larger power lines into the local area. The technology is not there today to put this underground. Because of the heat caused by the electrical equipment, the cost of constructing an underground transmission system is prohibitive. They do not have experience in underground transmission lines. Their reliability is not acceptable now. That may change in IS or more years. Mr. Ostrom stated that Connexus Energy may need to do some expansion on the smaller distribution voltage that wouldn't be related to the higher voltage. The Council was concerned that the substation project not encroach into the right of way of Hanson Boulevard. This is going to be the focal point of the commercial area in the City plus nicer housing. The substation and transmission poles and lines would be unsightly for those driving up Hanson Boulevard. Can this be designed, screened and/or landscaped so it is not so intrusive? Mr. Ostrom stated they will try to move the transformer to the west as much as possible to bring the line up Hanson Boulevard. They do intend to meet the setback requirements. The design of the original substation is dictating what they propose for this project. They are working with Anoka County to accommodate any future expansion of Hanson Boulevard. Any beautification, screening and landscaping to block the view can be a part of the permitting process. They will work with the Council and Staff to develop landscaping plans. They have planted trees in other areas to soften the effect. Planting IS-foot mature trees may not be out of the question, though they generally bring in 6-foot high trees because the survival rates are higher. _..- ---.. .-- ---- "---- . .. -- ~. ---.---". . ---...--..-., -. .. Regular Andover City Council Meeting Minutes - November 17, 1998 Page 4 (UPA/Connexlls Energy/Bunker Lake Boulevard Substation, Continued) Bill Hupp, Andover Boulevard, asked about the possibility of moving the entire substation further north one to five miles, possibly around Hanson Boulevard and CoRd 20. Mr. Ostrom stated it is possible, but noted that area is more residential than in the current location, which is more commercial. They did look at it but didn't give it a lot of consideration. Their feeling is this area is busy now and will only become busier, and the people have accepted it. To put a substation in a residential area would be objectionable to many. Councilmember Knight asked about the possibility of having it on the south side of the WDE site. Mr. Ostrom stated that would be stretching the profile of the substation another one-fourth mile. It would also be more difficult from a cost standpoint to move it. Because the City is proposing to develop the property immediately north of the substation, the Council directed Staff to be sure the grading elevations to be done at the substation wìll be correct with respect to the adjoining property. The City Council gave verbal approval for UP A to do the grading and concrete pads at their own risk prior to the issuance of the Special Use Permit. They also asked Staff to work with UPA and COJ1neXllS Energy on a landscaping plan so it does not become a potential eye sorc. FENCING ISSUEI17150 NA VAJO STREET NWIROSENTIEL Jason Rosentiel. 17150 Navaio Street - had pictures ofa fence constructed by an adjacent neighbor. The fence was buiIt of used material and is unsightly. He understands the City does not have an ordinance that addresses the types of materials that can be used for fencing. Mr. Carlberg explained the Zoning Ordinance regulates maintenance of the fence but not the type of material. That issue came before the Planning and Zoning Commission plus the Zoning Ordinance Task Force, and neither wanted to have a permit system or regulation of materials for fencing. They felt generally those are issues between property owners and are better handled through mediation services. The maintenance portion of the ordinance has been used mostly for boards that are in disrepair. Mr. Rosentiel stated there are rusty nails on his side of the fence. The boards are rotted on the bottom, and the fence is crooked. The support poles are on his side. He didn't think the structure will last very long. He thought they used the boards from a deck they tore down a few years ago. He talked to the City about painting the fence, but they would have to get his permission to paint on his side. There has been a history of trespassing in the past. The posts now have one quick coat of old bro\,;TI paint, but he can still see the green through it. He installed lilac bushes as a border between the two properties. He likes to keep to himself. The Council suggested this issue is a good one for mediation. There appears to be a lack of communication involved. . . ~ H _____ __ .' _~_ "-- - Regular Andover City Council Meeting Minutes - November 17, 1998 Page 5 (Fencing lssue/17150 Navajo Street NW/Rosenthiel, Continued) The neighbor was presented and stated the weather hasn't allowed them to paint the fence. They will cut ofT the bottom and install a nice lattice there, but they were told they couldn't go on that side of the fence. The fence is not on the property line. Mr. Rosentiel has never called them to discuss this issue. They have been communicating through a police officer. The neighbor stated they are willing to go to mediation services. Mr. Rosentiel also agreed to go to mediation services. Council asked Staff to make the necessary arrangements. SET 1999 POLlCE CONTRACT Captain Scott Andersolm stated the initial recommendation for the City's 1999 police contract with the County was to increase coverage to 48 hours. He presented a proposal to expand to 56 hours of coverage utilizing the COPS Grant money. The grant would be for $225,000 over a three-year period. During that three years, the City would have an additional 16 hours of coverage by three additional officcrs. The grant funds of $1 00,000 would be applied to the year 1999, bringing the City's cost to $12,298. The second year, the City's share would increase to $30,000, and the third year the City's share would increase to $50,000. If the grant is not extended past that time, then the City would pick up the entire cost ofthe three additional officers, or about $100,000. This program wo,¡ld provide incrcased service to the City for three years as well as spread the costs over that same period. Captain Andersohn explained one of the reasons they are proposing to go to 56 hours versus 48 hours of coverage is to provide a greater percentage of undedicated time for the officers. That is the timc they are not responding to calls when the deputies can respond to community needs, traffic control, etc. Currently the City has undedicated time of 12 percent. Going to 48 hours increases that time to 26 percent. By going to 56 hours, that undedicated time is increased to 37 percent. The optimum undedicated time is between 40 and 50 percent to provide time for the officers to respond to other community problems. Captain Andersohn also stated to address Mr. Abbott's concern this evening, the Sheriffhas directed them to advertise for a person to serve as a volunteer crime watch coordinator for each of the communities. Once that person is in place, they can increase and expand the Crime Watch program. Councilmember Orttel stated that one of the problems is the perception of police coverage. It's not how many are in a uniform designed for Andover, but how many officers there are on the street. He felt the City has done a good job, but there hasn't been the time to cruise the neighborhoods or go to neighborhood meetings, etc. He felt the proposal is an excellent way to provide that coverage. If the City had its own Department with the same budget, coverage would be reduced by about one third to pay for overhead. He felt the City gets better quality coverage ITom the county. He would like to see more time available for the deputies to cruise and patrol, especially as the parks department gets more extensive. Councilmember Knight agreed the additional coverage is needed, cspecially as the commercial area grows. He asked about the average response time to calls. - - ~ -, -~-"- ~. Regular Andover City Council Meeting Minutes - November 17, 1998 Page 6 (Set 1999 Police Contract, Continued) Captain Andersohn didn't have that information before him but they are within average times for commulÚties this size. By expanding the contract, there will be more cars on the street that will be available to make those calls. Those response times then could be reduced. This contract would put Andover on par with other departments in terms of manpower on the streets and service to the communities, plus it will be at a lower cost. Mr. Fursman stated this will be discussed further at the budget meeting on November 24. The resources are not available to fund the program without the grant. Captain Andersohn hoped to have the grant approved and to begin hiring in short order. They are already beginning to schedule for next year. It takes about three months from the date of hire to get an officer in the field; but in the meantime, the county will provide the service. They can start having the officers available by the first of the year. The Council complimented the Shcriffs Department for the excellent scrvice it provides thc City. REZONING/R-l TO R-4/1650 ANDOVER BOULEVARD NW/HUPP Mr. Carlberg revicwed the request ofWìl1iam Hupp to rezone approximately 1.12 acres from R-l, Single Family RuraL to R-4, Single Family Urban, at 1650 Andover Boulevard. This area is also proposed to be split from the entire lot. Motion by Knight. Seconded by Dehn, the ordinance amendment. Motion carried unanimously. LOT SPLlT/I650 ANDOVER BOULEVARD NW/HUPP Motion by Knight, Seconded by Dehn, the Resolution (Resolution R234-98 granting the lot split request ofWilliaÍn Hupp pursuant to Ordinance No. 40 at 1650 Andover Boulevard) Motion carried unanimously. CONSIDER 1998 BUDGET REVISIONS Ms. McGann reviewed the revenue and expenditure revisions for the 1998 General Fund Budget. Net revenue increases amount to $393,080, with the greatest increase found in the Building Department for building permits. There was also a significant increase in revenues for plan check fees. The decrease in the police protection was an error in the original budget. The net expenditure revision is $34,259, leaving $358,821 to be added to the contingency fund. She would like to discuss the use of those funds at the budget meeting on November 24. Motion by Orttel, Seconded by Dehn, the Resolution on the budget revisions as presented. (Resolution R235-98) Motion carried unanimously. - . . _~_. .._ _ L._' , ~, .. Regular Andover City Council Meeting Minutes - November 17. 1998 Page 7 YEAR 2000 DISCUSSION Ms. McGann stated Staff is working on the possible problems and issues that could arise for the year 2000. She attended a seminar at the League of Minnesota Cities to analyze and determine what could happen. At the budget meeting on November 24, she will be asking for a portion of the contingency fund from the 1998 budget to be allocated for the year 2000 issues. She asked that the Council approve the Year 2000 Policy Statement and the Resolution appointing her the Year 2000 Coordinator. Motion by Orttel, Seconded by Dehn, the Resolution appointing the Coordinator and the policy statement. (Resolution R236-98) Motion carried unanimously. REDUCE LETTER OF CREDIT/JONATHAN WOODS/IP94-JO Motion by Dehn, Scconded by Orttel, to approve the reduction of the Letter of Credit #94014 in favor of the City of Andover as provided by Scherer Brothers Lumber on behalf of Contractor Property Developers Company. Motion carried unanimously. PL4.NNING AND ZONING COMMISSION and PARK AND RECREATION COMMISSION TERM EXPIRATIONS Motion by Orttel, Seconded by Dehn, that the City Council authorize Staff to advertise for all positions on City Commissions that are expiring at the first of the year. Motion carried unanimously. The Courlcil suggested the interviews be held in Decembcr with the new Councilmembers present if time permits. If that is not possible, the interviews are to be held in January, 1999, by the new Council. APPROVE INTOXICATING LIQUOR LICENSES Councilmember Orttel stated residents found the bikini contest sign at Pov's offensive. The City is trying to build an up-scale development across the street, and he felt to have such advertisement along Bunker Lake Boulevard, a highly traveled road, is offensive. While he didn't think the license could be held up because of it, he felt the owner of Po v's should be approached. The Council asked Staff to contact the owner of Po v's regarding that issue. Motion by Dehn, Seconded by Kunza, that we approve the licenses for on-sale and off-sale liquor as presented this evening. Motion carried on a 4- Yes, I-Abstain (McKelvey, as there may be a conflict of interest on the Pov's license) vote. --.. -- __ >L .-- Regular Andover City Council Meeting Minutes - November 17, 1998 Page 8 MAYOR/COUNCIL INPUT Public information meeting on UP A transmission line - Councilmember Oehn reminded the Council and residents of the informational meeting on the proposed UP A transmission lines to be held this Thursday at the City Hall. SAC fees - Councilmember Orttel noted the letter from the Metropolitan Council regarding the concern that SAC fèes may have been subsidized in the past by the general population. He doesn't have a problem with raising the SAC fee or making the developers pay for those costs. The Metropolitan Council adopted a surcharge for single family homes because they want multiple family home developments. He didn't want Andover to be paying a surcharge because there are single family homes in the City. Mr. Carlberg stated Staffwìll attend that meeting and report back. Snowmobiles - The Council suggested there be a bold announcement in the next issue of the Andover Times regarding the sno\\1TIobile regulations, as well as announcing it over cable TV. It was noted the Governor-Elect has indicated a desire to reintroduce studs on snowmobiles. They suggested the snov,mobilers should let him know that that could hurt snowmobiling in the City. Mayor McKelvey suggested if it is found that studs are used on the City's trails, that the snowmobilers may lose their privilege to snowmobile in those portions of the City. City entrance signs - Mr. Carlberg stated he ....ill have cost figures at the budget meeting on entrance signs at the City limits. Each sign will be between $1,000 and $3,000. Dump station - Mr. Fursman stated the appraisal has not yet been received for the property on the corner of Andover Boulevard and Crosstown Boulevard. Staff is also continuing to look for other locations at which the dump station could be located. APPROVAL OF CLAIMS Motion by Knight, Seconded by Oehn, to approve the Claims. Motion carried unanimously. Motion by Oehn, Seconded by Kunza, to adjourn. Motion carried unanimously. The meeting adjoumed at 9:10 p.m. Respectfully sub ~i~~;":::~ - - ~ -, .. ~- .-