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HomeMy WebLinkAboutCC March 4, 1998 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - Wednesday, March 4,1998 agenda Bookmark Name Call to Order - Following the 7:00 PM EDA Meeting 1. Receive Honor Award from Consulting Engineers Council of Minnesota/ award South Andover Site 2. TlF/Commercial Park Update tif 3. Discuss Covenant not to Sue/South Andover Site sas 4. Authorize Relocation PaymentlMistelske relocat Resident Forum Agenda Approval Consent Agenda Approval of Minutes minutes HRA Meeting I j ·Public Hearing: Allocate 1998 CDBG Funds - Public Service Agencies phcdbg Discussion Items . Lot Split, cont./I7203 Tulip St. NW/Johnson johnson 3. Metes and Bounds Split/Ashford Development Corp ashford 4. Drainage Issue, cont./2776 I 64th Ave NW/JeffLeadens/98-8 ord988 5. Discuss Status of Trail Fee trailfee 6. Request Authorization to Make Purchase Offer/98-2/Septic Dump Station offer982 7. Discuss UPA New Transmission Line Project upa 8. Discuss Request from Neighborhood/150th Lane NW Entrance Improvements/Winslow Hills/98-7 disc987 Staff. Committees. Commissions 9. Comp Plan Task Force Update compplan ; Non-Discussion/Consent Items I 0 . Approve Quotes/Playground Equipment for Ages 2-5/97-15 qt29715 rl . Approve Quotes/Playground Equipment for Ages 5-12/97-15 qt59715 12 .Approve Change Order #l/Playground Equipment for Ages 5-12/97-15 co19715 13 . Approve Joint Powers Agreement for MIS Position/City of Champlin mis 14 . Award Bid/Crosstown Masonry/Bricking Old City Hall/98-1 bid981 15 .Approve Deduct Change Order #1 to 98-I/Crosstown Masonry/Bricking of Old City Hall co1981 I 6 . Notice of Youth First Mayor's Prayer Breakfast youth I 7 . Notice of Care About Kids/Northem Exp098 Breakfast exp098 18. Approve Change Order/96-15/Public Works Expansion co9615 Mayor/Council Input Payment of Claims Adjournment . .._--.. .' -.-. 0- __ .._ .-... REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MARCH 4, 1998 TABLE OF CONTENTS RESIDENT FORUM ..................................................... 1 AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 CONSENT AGENDA Approve quotesIPlayground equipment for Ages 2-S1IP97 -IS ................... 2 Approve quotesIPlayground equipment for Ages S-121IP97 -IS .................. 2 Approve change order #1/Playground equipment for Ages S-121IP97-1S ........... 2 Approve Joint Powers Agreement for MIS position/City of Champlin. . . . . . . . . . . . .. 2 Resolution R042-98 awarding bid/Crosstown Masonry/Bricking Old City Hal1lIP98-1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Resolution R043-98 approving deduct Change Order #11IP98-1 . . . . . . . . . . . . . . . . .. 2 - Notice of Youth First Mayor's Prayer Breakfast (March 19) . . . . . . . . . . . . . . . . . . . .. 2 Notìce of Care About Kids/NorthernExpo 98 Breakfast (March 21) .............. 2 Resolution R044-98 approving Change Order/IP96-1S/Public Works Expansion ..... 2 Schedule joint meeting with Park and Recreation Commission (April 2) ............ 2 APPROVAL OF MINUTES ................................................ 2 DISCUSS UP A NEW TRANSMISSION LINE PROJECT . . . . . . . . . . . . . . . . . . . . . . . .. 3 LOT SPLIT CONTINUED/I7203 TULIP STREET NW/JOHNSON .. . . . . . . . . . . . . . .. 3 Motion to approve lot split (failed) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 Motion to deny lot split (failed) .......................................... 4 Motion to table until there is a full Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 METES AND BOUNDS SPLIT/ASHFORD DEVELOPMENT CORPORATION. . . . . .. S Motion to approve feasibility report for storm water drainage . . . . . . . . . . . . . . . . . . .. S Motion to approve amendment to Ordinance 10, Section 13, Amendments. . . . . . . . .. 6 DRAINAGE ISSUE/2776 164TH A VENUE NEW/JEFF LEADENSIIP98-8 Resolution R04S-98 ordering feasibility report for storm drainage improvement . . . . .. 7 DISCUSS REQUEST FROM NEIGHBORHOOD/1S0TH LANE ENTRANCE IMPROVEMENTSIWINSLOW HILLSIIP98-7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 DISCUSS STATUS OF TRAIL FEE Motion to rescind the trail fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8 . REQUEST AUTHORIZATION TO MAKE PURCHASE OFFER!IP98-2/SEPTIC DUMP STATION .................................................... 8 COMPREHENSIVE PLAN TASK FORCE UPDATE ............................ 8 APPROVAL OF CLAIMS ................................................. 9 MAYOR/COUNCIL INPUT Traffic light on 133rd . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 Town meeting (March 12) .............................................. 9 Sheriff's response . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 ADJOURNMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 . -- -. -". .. '--Uv~c 0.0 urL...,tb..~") 3-IÎ-c\f( CITY of ANDOVER REGULAR CITY COUNCIL MEETING - MARCH 4, 1998 MINUTES The Regular Bi..MontWy Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, March 4, 1998,7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Bonnie Dehn, Mike Killght, Ken Orttel Councilmember absent: John Kunza Also present: City Attorney, Willìam G. Hawkins City Engineer, Scott Erickson City Planner, John Hinzman CommulÚty Development Director, Dave Carlberg City AdmilÚstrator, Richard Fursman Others The Council recessed to hold an EDA meeting; reconvened at 7:37 p.m. RESIDENT FORUM Jerry Windschitl Ashford Development Cor:poration .. stated about six weeks ago the Council passed a motion authorizing a feasibility report for Chesterton Commons 2nd Addition. He brought in the money to pay for the report but was told that Staff is preventing the report ITom being prepared. He asked if that is the Council's intent. He paid for the report. Mayor McKelvey stated there was a clause that the easement along Hanson Boulevard be given. Mr. Erickson stated the authorization for the feasibility report was contingent upon the resolution of the easement issue, so Staff has not proceeded with the development of the feasibility report. Mr Windschitl.. stated the City is saying he would have to give away all his easement before he can even find out the cost of the project. He felt that is totally unreasonable. The feasibility report has no legal significance outside of telling a developer the estimated cost of a project. Plus the developer is required to pay for it. He also felt it is unreasonable to give away almost four acres of easement to the Hamiltons so they can develop their property. Mayor McKelvey asked Mr. Windschitl to meet with him on Tuesday morning to resolve the situation. Mr Windschitl - agreed. Winslow Holasek - clarified that the easements would not be given to the Hamiltons, but would be given to the City. Mayor McKelvey agreed. - .. . ... . Regular Andover City Council Meeting Minutes - March 4, 1998 Page 2 AGENDA APPROVAL Add Item 19, Schedule Joint Meeting with Park and Recreation Commission for April 2, 1998,7 p.m. Motion by Dehn, Seconded by KlÚght, approval of the Agenda as amended. Motion carried on a 4- Yes, I-Absent (Kunza) vote. CONSENT AGENDA Item 10 Approve QuotesIPlayground Equipment for Ages 2-S!IP97-1S Item 11 Approve QuotesIPlayground Equipment for Ages S-12!IP97-1S Item 12 Approve Change Order #llPlayground Equipment for Ages S-12!IP97-1S Item 13 Approve Joint Powers Agreement for MIS Position/City of Champlin Item 14 Award Bid/Crosstown MasonrylBricking Old City Hal1lIP98-1 (See Resolution R042-98) Item IS Approve Deduct Change Order #1 to IP98-lICrosstown MasonrylBricking of Old City Hall (See Resolution R043-98) Item 16 Notice of Youth First Mayor's Prayer Breakfast (March 19) Item 17 Notice of Care About KidsINorthern Expo 98 Breakfast (March 21) Item 18 Approve Change Order!IP96-1SlPublic Works Expansion (See Resolution R044-98) Item 19 Schedule Joint Meeting with Park and Recreation Commission (April 2, 7 p.m.) Motion by Dehn, Seconded by KlÚght, to approve the Consent Agenda. Motion carried on a 4- Yes, I-Absent (Kunza) vote. APPRO V AL OF MINUTES February 17, 1998, Regular Council Meeting: Correct as written. February 17, 1998, EDA Meeting: Correct as written. Motion by Knight, Seconded by Dehn, approval of both Minutes. Motion carried on a 4-Yes, 1- Absent (Kunza) vote. The meeting was recessed to hold an HRA meeting, 7:S2; reconvened at 8:36 p.m. . _d._ h _ .~.._ _.___ ---.- --- --- ...---- .._. M___'~'_ .___ ,._ . _. .. Regular Andover City Council Meeting Minutes - March 4, 1998 Page 3 DISCUSS UPA NEW TRANSMISSION LINE PROJECT Gary Ostrom Senior Field Representative UP A - explained they are a power supplier to Anoka Electric, and they are proposing a substation improvement and new transmission lines to be installed to get additional voltage into the area. That proposal was discussed with the landowners this evelÚng at the Oak View Middle School; and with the input ITom them, UP A will take that information and - determine if changes are to be made in their routing. There was some concern about the route, particularly along Crosstown to the east of Hanson Boulevard and the property along the railroad tracks on the west side. If there is a change in the proposed routing of the transmission lines, another public information meeting will be held with the affected landowners. Mr. Carlberg explained that if the public utilities are located outside of the right of way, they are required to receive a Special Use Permit. Ifthe lines stay within the right of way, no permit is needed. Sophie Kotlowski - stated they already have the pipe line and railroad tracks. They don't want another hazardous utility on their property. She complained about the negative effect the trains have on her house when they pass by at IÚght at high speeds. The utilities already have an easement along Hanson Boulevard, and that is where she felt the new line should be put. Mayor McKelvey appreciated the concern but noted residents will be given an opportulÚty to state their opinions at the time of the public hearing. Right now it is not known exactly what the project will be, as it may change as a result of this evelÚng's informational meeting. Ms. Kotlowski and others in the audience were concerned that by the time of the public hearing, the location will have already been determined. They didn't want to be invited back but wanted to stop the project. They asked about notification for the public hearing. Ms. Kotlowski also stated if the - transmission line is to go on her property, she will request that an Environmental Impact Statement be done. The Mayor explained the property owners wìll receive written notification of any public hearing. A public hearing will not be held until a decision is made as to where the line is proposed to go. However, the City cannot stop them ITom going on the right of way on Hanson Boulevard. No action was taken by the Council. LOT SPLIT CONTINUEDI17203 TULIP STREET NWIJOHNSON Mr. Carlberg reviewed the request of Tom and Shareen Johnson to split the northern and eastern +/- 7.9 acres ITom a 1O.5-acre parcel at 17203 Tulip Street NW. A cul-de-sac intersecting Tulip Street is proposed to eliminate the need for variances for lot width at the ITont setback for both lots. The Staffhas met with the neighbors in the vicilÚty to determine if the Johnson's property could be part of a broader development scenario if future subdivision was desired. Those who attended generally supported the Johnson's proposal for constructing a cul-de-sac because it had the least impact on the surrounding property owners. There were some neighbors, however, who expressed concern that an undesirable precedent would be set by allowing a short cul-de-sac to achieve milÚmum lot width requirements. The Planning Commission had the same concerns. - - _~ ._.._...... .__.~. 0. Regular Andover City Council Meeting Minutes - March 4, 1998 Page 4 (Lot Split, 17203 Tulip Street NW/Johnson, Continued) Councilmember Dehn noted that once the property is split, the back area will not be accessible for development. Tom Johnson - stated there is a IÚce place for a house back there, and then it slopes toward the pond. The reason no one wants to bring in roads is because they like the open space. They plan to live in the new house and sell the existing house. There was a lengthy Council deliberation on the proposal. It was suggested the split as proposed be approved and the cul-de-sac be designated a minimum maintenance street and not maintained by the City. That is one option which would still maintain the rural character of the area. If this isn't allowed, chances are the property will not be able to be developed until the neighbors want to develop, which is unlikely, or until mUlÚcipal utilities are available, which is not planned for the foreseeable future. The problem is the potential setting of a precedent that any five-acre parcel or larger with 300+ feet of ITontage on a road could also ask for a lot split on the same premise, resulting in dozens ofthe bubble cul-de-sacs in the rural area. The county probably would not support a number ofthese cul-de-sacs, but ultimately it is a City decision. It was also felt that it doesn't make sense to require the area be platted to accomplish the subdivision into two lots. It was then suggested a policy be established with parameters as to when a lot split with a cul-de-sac would be allowed. Councilmember Orttel suggested those parameters could include the lot ITontage on a road be over 3 SO feet and the size of the parcel being split must be 10 acres or more. In this proposal, he would only approve it if the easement strip to the north of the parcel is combined with the parcel being split. Councilmember KlÚght noted in reality, any road to the back parcel would be a private drive. Because of that, he felt it would be preferable to allow access to the back of the parcel on the strip of easement along the northern border of the parcel. That would allow for the lot split without the issue of a cul-de-sac. He was very uncomfortable with setting a precedent if approved as proposed. Mr. Carlberg stated the Council did deny a variance by using the easement citing a delÚal did not deny the Johnsons unreasonable use of their property. The question is if they are being delÚed reasonable use of their property by not being allowed to subdivide it. Councilmember Orttel thought they may be eligible for a planned unit development on this parcel. Mr. Carlberg felt it would not be appropriate here, that it would be circumventing the ZOlÚng Ordinance. Motion by Dehn, Seconded by Orttel, that we accept the Lot Split request ITom Tom and Shareen Johnson at 17203 Tulip Street on the basis of the criteria that the property is over 10 acres and ITontage of over 3S0 feet and that it would be split once as part of the criteria. Include the fact that they combine the northern strip with the main parcel. Motion failed on a 2- Y es (Dehn, Orttel), 2-No (McKelvey, Knight), I-Absent (Kunza) vote. Motion by McKelvey, Seconded by KlÚght, the Resolution denying the lot split because of poor road location; not enough ITontage to meet the ordinance in rural areas requiring 300 feet ofITontage on a road. Motion fails on a 2- Y es (McKelvey, KlÚght), 2-No (Dehn, Orttel), I-Absent (Kunza) vote. Motion by Orttel, Seconded by Dehn, to table the item until there is a full Council. Motion carried on a 4-Yes, I-Absent (Kunza) vote. ---..- .-~ -. _.- - Regular Andover City Council Meeting Minutes - March 4, 1998 Page 5 METES AND BOUNDS SPLIT/ASHFORD DEVELOPMENT CORPORATION Mr. Carlberg explained Ashford Development Corporation has submitted a deed that splits a five-acre parcel ITom a larger track of land currently being platted, Chesterton Commons. The deed transfers title of that parcel ITom Ashford Development to Jerry and Carol Windschitl. Normally splits of this nature are handled administratively; however, StalTis bringing this to the Council for discussion due to the impact the approval of the split may have on the final plat of Chesterton Commons 2nd Addition. The parcel to be split contains potential drainage and utility easements along Hanson Boulevard that the Council has indicated are to be dedicated to the City. The City Attorney has stated the City can take easements on metes and bounds transfers by adding an amendment to the Platting Ordinance. That amendment is before the Council this evelÚng. - Attorney Hawkins concurred that the State Statute subdivision regulations authorize the City to require the dedication of utilities when property is subdivided. The easements are needed for potential development of the parcel as well as the commercial development to the south. He believed the City does have the authority to require the dedication of those easements. He recommended the Council consider the amendment in view of its previous decision that the easements are necessary. Mr. Carlberg stated the five acres to be carved off of the preliminary plat of Chesterton Commons would have a drastic impact on and would result in a revision to the preliminary plat of Chesterton Commons. Mr. Erickson stated he talked to the county about the option of drailÚng the storm water from the Hamilton Square area along the right of way of Hanson Boulevard. The county said it would entertain that possibility, but they have not yet given a response. If that would be acceptable and feasible, then the storm water easement on the Chesterton Commons property would not be needed as an outlet for Hamilton Square. Ifthe county agreed, Staff could make a preliminary determination of costs to ditch and/or pipe the water to Ditch 37. Councilmember Orttel felt that any time land is subdivided and easement is needed, it should be approved by the Council. He suggested before accepting the metes and bounds subdivision and requiring the dedication of easement for storm water, that the City determine the costs to get the water ITom HarlÚlton Square to Ditch 37 without that - easement by using the county right of way instead. Motion by Orttel, Seconded by Dehn, to approve the feasibility report to see what the cost is to get the water out of there without going through private property. DISCUSSION: Steve Nash Attorney representing Jerry Windschitl Ashford Development - stated they don't want to plat the parcel, they want the flexibility, and this conveyance gives them that flexibility. One of the possibilities is for commercial rather than residential development. This is in ITont of the Council simply as a conveyance, not a request to amend the preliminary plat or to rezone the property. The diagram attached to the split was not intended to indicate use, but simply to show the dimensions. For any of the other scenarios, the City stìll has control. This is not submitted for approval but for the City's acknowledgment under Ordinance 10, Section 14. He has a right to record the deed. .. - . Regular Andover City Council Meeting - Minutes - March 4, 1998 Page 6 (/'vfetes and Bounds Split/Ashford Deveopment Corporation, Continued) Councilmember Dehn asked why they are going through this process after the approval of the preliminary plat. Mr Nash - didn't see that the City has any discretion to approve or disapprove the conveyance. When he files it, the county will ask the City to stamp its approval. It is a vicious circle. They want flexibility in developing that area. The conveyed parcel is subject to the exact same preliminary plat that has been approved. Councilmember Orttel noted the line for the split lot goes right down the middle of proposed lots in the preliminary plat. Mr Nash - stated the City would have control over the plat because it stìll has final plat approval. Attorney Hawkins argued this proposal is an amendment to the approved preliminary plat. After further discussion, the Council voted on the motion to obtain costs for drainage in the county - easement. Motion carried on a 4- Yes, I-Absent (Kunza) vote. Motion by Knight, Seconded by Dehn, the amendment presented amending the ordinance with the addition, "if any land subdivision requires easement to be dedicated, it must be approved by the City Council." (Amendment to Ordinance No. 10, Section 13, Easements) Motion carried on a 4-Yes, I-Absent (Kunza) vote. Mr Nash - asked if the Council intends to apply the new ordinance to the deed he submitted to the City two weeks ago. He also felt it wouldn't make sense to have the Council approve everyone's metes and bounds conveyance because easements apply to everyone's deed. Attorney Hawkins argued there is legal precedence for retroactive applications. He felt the City has the legal authority to apply the new ordinance to this request. . Councilmember Orttel explained it would apply to those easements that would inhibit the growth or the utility master plan if not dedicated. The easements would have to be part of some master plan such as storm water and the extension of sewer and water trunks. Jeny Windschitl Ashford Development - asked if he brings in a revision to the preliminary plat which eliminates the need for the storm water easement through that area for himself, would the Council still demand that he give all of that easement for the Hamiltons? He stated the City is asking for a - very large amount ofland ITom him. That area would be platted with the 3rd phase, so they have no use for that easement. The only people using it would be the HarlÚltons. The area was designed with the City engineer's approval, and it appears to be over designed for his plat and to also provide for the water coming off the HarlÚlton Square site. The Council agreed to take no action at thìs time, first wanting to see the costs of getting the water ITom the Hamilton Square project to the ditch without encroaching on private property. Regular Andover City Council Meeting Minutes - March 4, 1998 Page 7 - DRAINAGE ISSUE CONTINUEDI2776164TH AVENUE NWIJEFF LEADENS/IP98-8 Councilmember Orttel stated the Council had suggested waiting until spring to determine the extent of the water problem. Because of the inclement weather and the ITost already out of the ground, he suggested the City address this issue again. Apparently Mr. Leadens has the property up for sale, and the neighbor, Tom Widhalm, would prefer to have this problem resolved before a new neighbor moves in. Nothing has changed out there. There has been a suggestion of proposing a pending assessment to assure it is taken care of Staff thinks there may be a culvert under the driveway and has suggested a rock pit may alleviate the problem, which doesn't sound like a lot of work. It is stìll not known how serious of a problem it is. Mr. Erickson stated they have been to the site a couple times. If the property does sell, it is still a concern and a potential problem, which could be transferred to the new property owner. Tom Widhalm - stated it was not a problem until the ditch was filled in by Mr. Leadens. Mr. Leadens is the person who filled it in. There is a potential problem with the one- to three-inch rainfalls and the 100-year flood plain. Mr. Erickson suggested doing a feasibility report to determine possible solutions and the estimated cost to rectifY the problem. The Council agreed and also suggested a notice be placed in the Andover Times tellìng people not to fill in the ditches. Motion by McKelvey, Seconded by Dehn, the Resolution (See Resolution R04S-98 ordering preparation of a feasibility report for the improvement of a storm drainage, IP98-8, 2776 164th Avenue area) Motion carried on a 4-Yes, I-Absent (Kunza) vote. DISCUSS REQUEST FROM NEIGHBORHOODI150TH LANE NW ENTRANCE IMPROVEMENTSlWINSLOW HILLS/IP98-7 Mr. Erickson noted the letter dated February 20, 1998, from the Winslow Hills neighbors regarding their interest in having a raised center concrete median with some landscaping, irrigation and lighting on ISüth Lane NW on the east side of Hanson Boulevard NW. This would not be an assessment to the neighborhood. Residents will be soliciting donations ITom the Winslow Hills neighborhood and will be paying the City to have the median landscaping, etc., installed. Don Skelly and Michele Erickson - stated they would like to work with the City to have it design a center median to improve the appearance of their neighborhood entrance. They wìll do the maintenance of the improvements. .. The Council applauded the residents for volunteering their time and for their proposal. The Council agreed to having Staff determine a cost estimate of the proposed improvements as well as the possibility of irrigating the median. The cost for that feasibility will be absorbed by the City. - - --..- .-- -..-- -.-- Regular Andover City Council Meeting Minutes - March 4, 1998 Page 8 DISCUSS STATUS OF TRAIL FEE - Attorney Hawkins reviewed the results of litigation by the City of Eagan on a similar type of fee structure. The courts have ruled that the City is no longer able to collect their fees but they do not have to refund any of the fees previously collected. He felt the matter is not yet over and that Andover should not spend any of the trail fees it has collected to date. Motion by KlÚght, Seconded by Dehn, to rescind the trail fee. Motion carried on a 4- Yes, I-Absent (Kunza) vote. REQUEST AUTHORIZATION TO MAKE PURCHASE OFFER/IP98-2/SEPTIC DUMP STATION The Council discussed the proposal to locate a septic dump station in the vicilÚty of Crosstown and Andover Boulevards. One property owner would prefer not to split a portion of its 8-acre parcel, which is for sale for $80,000. The County of Anoka has a market value of $31,700 for the entire parcel. Mr. Carlberg stated the only development proposals he has seen for this area were for multiple family units. There is a real buildability issue on the lot. Attorney Hawkins advised against hiring an appraiser at this time because it would not be cost effective. The appraised value for a one-half acre parcel would be about $1,800. - Councilmember Orttel asked Staff to check on the right of way, thinking there may be additional easement through there that the county has when it abandoned the old bridge. The Council suggested the Staff, Attorney and Mayor continue to negotiate with the owner in an attempt to purchase a portion of the parcel needed for the septic dump station. COMPREHENSIVE PLAN TASK FORCE UPDATE Mr. Hinzman explained 10 members were appointed to the Comprehensive Plan Task Force, but only five or six members have been attending the meetings and making the decisions on the Plan. The concern of those attending is whether the Council feels that is an adequate number to be making those decisions or whether more members should be appointed to the Task Force. The Council noted the difficulty with volunteers on a committee. The Task Force is also quite a ways into the process, and it would be difficult for someone new to start on the Task Force. Therefore, the Council suggested the Task Force continue with its process and that a special effort be made to remind members of the meetings. Possibly the other members of the PlanlÚng and ZOlÚng Commission and Park and Recreation Commission could be approached to serve on the Task Force. - It was also suggested that the Agenda line item be published in the paper so people know what is being discussed at a particular meeting. _..~ --- ~~-_.__.- -- . ~ Regular Andover City Council Meeting Minutes - March 4, 1998 Page 9 (Comprehensive Plan Task Force Update, Continued) Mr. Hinzman stated the Task Force intends to hold a joint meeting with the Council to go over the final draft of the Comprehensive Plan. - Jeny Windschitl Ashford Development - asked what procedure will the Task Force use for requests for area to be included in the MUSA. In the past it was done by the Task Force at the public hearing. Mr. Hinzman stated they have received some request from developers to change the land use map. The Task Force is taking that information into consideration when they do the land use map. That wìll all be brought to the public hearing. Mr Windschitl- asked if the developers wìll be given an opportulÚty to check the report process and to go before the committee. Mr. Hinzman stated yes. APPROVAL OF CLAIMS Motion by Knight, Seconded by Dehn, payment of claims. Motion carried on a 4- Yes, I-Absent (Kunza) vote. MAYOR/COUNCIL INPUT Traffic light on 133rd - Councilmember Orttel stated he had three phone calls about the traffic light being installed on 133rd asking why one is being placed there when there isn't one on Bunker Lake Boulevard and Crooked Lake. Traffic is worse on Bunker Lake Boulevard. Town meeting - Mr. Fursman reminded the Council of the Town Meeting scheduled for Thursday, March 12, 7 p.m., at the City Hall Council Chambers. Sheriff's response - Councilmember Dehn noted a non-emergency situation where she called the Sheriff's Department, and they responded within 3 to 3 Y2 minutes to Tulip Street. She felt the deputy was very competent and thanked the Sheriff's Department. Motion by KlÚght, Seconded by Dehn, to adjourn. Motion carried on a 4-Yes, I-Absent (Kunza) vote. The meeting adjourned at 10:49 p.m. \\\::tñll~<~ Marcella A. Peach, Recording Secretary - ~-.- p.. -..------ ~_. -- -..- ----------