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Home My WebLink AboutCC March 17, 1998 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - Tuesday, March 17, 1998 agenda Call to Order Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes BRA Meetine: I. Allocate 1998 CDBG Funds - Public Service Agencies, Continued cdbg Discussion Items 2. Lot Split, Continued/I7203 Tulip St. NW/Johnson johnson 3. Public HearinglVacation of EasementlButtemut St. NWlBunker LLC phbutternut 4. Approve Bylaws & Rules of Association/CovenantslRestrictions/ bylaws Shadowbrook 3rd Addition/Bunker LLC 5. Approve Final PlatlShadowbrook 3rd AdditionlBunker LLC fpshad3 6. Approve Supplement to Supplemental Feasibility Report/97-44/ appr9744 Shadowbrook 3rd Addition 7. Approve Plans & Specs/97-44/Shadowbrook 3rd Addition ps9744 8. Discuss Feasibility Report for Stormwater/97-26A/Hamilton Square dis9726a 9. Authorize Preparation of Feasibility Report/97-49/Chesterton Commons 2nd Addn. anth9749 10. Metes and Bounds Split, Continued/Ashford Dev. Corp. splitashford II. Approve Feasibility Report/98-8/2776 - I 64th Avenue NW appr988 Staff, Committees, Commissions 12. Approve Ordinance No. 216, City Administrator ord216 13. Update/Hiring ProcessÆngineering Tech 4 tecM Non-Discussion/Consent Items 14. Approve Union Contract union 15. Approve Four (4) - Ten hour days/Public Works pworks 16. Approve Street Sweeping Bids sweeping 17. Award Bid/Rescue Five bid rescue 18. Approve Final Plat/Echo Hills 2nd Addition fpecho2 19. Approve Variance/l2 -I 77th Avenue NW/AlIen alien 20. Approve Quotes/97-52/Bleachers for Sunshine Park appr9752 21. Reduce Escrows/Developers Improvement Plat Escrows/Eldorado Estates eldorado 22. Award Bid/98-3/l998 Crack Sealing bid983 23. Approve Plans & Specs/97-46/Well #6 Pumphouse Design appr9746 24. Approve QuoteslBasketball HoopslRed Oaks West Park redoaksw 25. Approve One Year Extension/Preliminary PlatlShadowbrooklBunker LLC extension 26. Order Plans & Specs/97-1 OA/Bunker Lake Blvd. (North Side of Road) East of ord9710a Hanson Blvd. to Crane St./Bikeway/Walkway Trail 27. Declare Costs/Order Assessment Roll/97-7/Crown Pointe East 2nd Addn. dclr977 28. Adopt Assessment Roll/Waive Hearing/97-7/Crown Pointe East 2nd Addn. adpt977 Mayor/Council Input Payment of Claims Adjonrnment ._ _ "_'_.O-.'~' . -. .... REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MARCH 17,1998 TABLE OF CONTENTS AGENDA APPROVAL. . . . . . . . . , . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 CONSENT AGENDA Approve ulÚon contract ..............,................................. l' Approve four ten-hour days/Public Works .................................. 1 Approve street sweeping bids . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . .. 1 Resolution R046-98 approving final platÆcho Hills 2nd , . . . . . . . . . . . . , . . . . . . . . .. 1 Resolution R04 7 -98 approving variance/ 12 177th A venue/Allen .,............... 1 Approve quotes!IP97-S2/Bleachers for Sunshine Park ......................... 1 Reduce escrowslDevelopers improvement plat escrowsÆldorado Estates . . . . . . . . . .. l' Resolution R048-98 awarding bid!IP98-3/1998 Crack sealing. , . . . . . . . . . . . . , . . . .. 1 Resolution R049-98 approving plans & specslIP97-46/Well #6 pumphouse ...,..... 1 Approve quotes/Basketball hoops/Red Oaks West Park. . , . . . . . . . . . . . . . . . . . . . .. 1 Approve one-year extension/Preliminary plat/ShadowbrooklBunker LLC . . . . . . . . . .. 2 Resolution ROSO-98 ordering plans & specslIP97-10A/Walkway trails. . . . . . . . . . . .. 2 Resolution ROSI-98 declaring costs/Order assessment rol1!IP97 - 7/Crown Pointe East 2nd Addition ............,.................................. 2 Resolution ROS2-98 adopting assessment roll/Waiving hearing!IP97-7 . . . . , . . . . . . .. 2 APPROVAL OF MINUTES . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . , . . . . . . .. 2 LOT SPLIT CONTINUED/I7203 TULIP STREETNW/JOHNSON ........,. ........ 2 Motion to table. . . . . . . . . . . . . . . . . . . . . . . . . , . . . . , . . . . . . . . . . . . . . . , . . . . . . .. 4 PUBLIC HEARING: VACATION OF EASEMENT/BUTTERNUT STREET/BUNKER LLC . Resolution ROS3-98 granting the vacation of easement. . . . . . . . . . . . . . . . . . . . . . . .. 4 BYLAWS AND RULES OF ASSOCIATION/COVENANTS/RESTRICTIONS/ SHADOWBROOK 3RD ADDITION/BUNKER LLC .. . . . . . . . . . . . . . . . . . . . . . .. 4 Motion to approve . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . , . . . . . . . . . .. S FINAL PLAT/SHADOWBROOK 3RD ADDITION/BUNKER LLC ................. S Resolution ROS4-98 approving plat .................,..................... 6 SUPPLEMENT TO SUPPLEMENTAL FEASIDILITY REPORT!IP97-44/ SHADOWBROOK 3RD ADDITION Resolution ROSS-98 approving supplemental feasibility study , . . . . . . . . . . . . . . . . . .. 6 PLANS & SPECS!IP97-44/SHADOWBROOK 3RD ADDITION Resolution ROS6-98 approving final plans and specs. . . . . . . . . . . . . . . . . . . . . . . . . .. 6 DISCUSS FEASIDILITY REPORT FOR STORM WATER!IP97-26A!HAMILTON SQUARE Motion to table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 PREPARATION OF FEASIDILITY REPORT!IP97-49/CHESTERTON COMMONS 2ND Motion to authorize ..,............,................................... 7 METES AND BOUNDS SPLIT/ASHFORD DEVELOPMENT CORPORATION Motion to table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . ... . . . .. 7 FEASIBILITY REPORT!IP98-8/2776 164TH AVENUE NW Resolution ROS7-98 receiving report and calling for public hearing. . . . . . . . . . . . . . .. 7 SPECIAL USE PERMIT REQUESTÆCONOMIC DEVELOPMENT AUTHORITY Motion to schedule public hearing for April 7 . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . .. 7 BID/RESCUE FIVE Motion to reject the bid ................................................ 8 ~-- ----- ---- ~- --.~~..~~ ,,- . ~, .. Regular Andover City Council Meeting Minutes - March 17, 1998 Table of Contents Page ii ORDINANCE NO. 216, CITY ADMINISTRATOR Motion to adopt the ordinance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8. UPDATE!lllRING PROCESSfENGINEERING TECH 4 . . . . . . . . . . . . . . . . . . . . . . . . .. 8 MA YORlCOUNCIL INPUT March 31 meeting (reschedule to March 26) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 Parking lot at Downtown Center ......................................... 9 Tour Public Works Building (April 9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 Youth First breakfast (March 19) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 PA)nV[ENTOFCL~S .................................................. 9 ADJOURNMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 - - -.- ------ ----- .. -. ~--_..~,,-- ..> . ~. .. -- Lj-- "l-c¡g CITY of ANDOVER REGULAR ANDOVER CITY COUNCIL MEETING - MARCH 17, 1998 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, March 17, 1998,7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: BOnlÚe Dehn, Mike KIDght, John Kunza, Ken Orttel Councilmember absent: None Also present: City Attorney, WìlIiam G. Hawkins City Engineer, Scott Erickson CommulÚty Development Director, Dave Carlberg - City AdmilÚstrator, Richard Fursman Others The meeting was recessed to hold an Economic Development Authority meeting; reconvened at 7: 19 p.m. AGENDA APPROVAL Add Item lla, Special Use Permit Request - EDA. Remove from Consent Agenda for discussion, Item 17, Award Bid/Rescue Five. Motion by Dehn, Seconded by KIDght, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA . Item 14 Approve UlÚon Contract Item 15 Approve Four Ten-Hour DayslPublìc Works Item 16 Approve Street Sweeping Bids Item 18 Approve Final PlatÆcho Hills 2nd Addition (See Resolution R046-98) Item 19 Approve Variance/12 177th Avenue NW/Allen (See Resolution R047-98) Item 20 Approve QuoteslIP97-521Bleachers for Sunshine Park Item 21 Reduce Escrows/Developers Improvement Plat EscrowslEldorado Estates Item 22 Award Bid!IP98-3/1998 Crack Sealing (See Resolution R048-98) Item 23 Approve Plans and SpecsIIP97-46/Well #6 Pumphouse Design (See Resolution R049-98) Item 24 Approve QuoteslBasketball HoopslRed Oaks West Park ..-- ---..---.... .- -- ..- ,_.. Regular Andover City Council Meeting Minutes - March 17, 1998 Page 2 - (Consent Agendn, Continued) Item 25 Approve One-Year Extension/Preliminary Plat/Shadowbrook/Bunker LLC Item 26 Order Plans and Specs/IP97 -1 OAlBunker Lake (North Side of Road) East of Hanson Boulevard to Crane Street/Bikeway/Walkway Trail (See Resolution R050-98) Item 27 Declare Costs/Order Assessment Rol1/IP97 - 7/Crown Pointe East 2nd Addition (See Resolution R051-98) Item 28 Adopt Assessment Roll/Waive Hearing/IP97-7/Crown Pointe East 2nd Addition (See Resolution R052-98) Motion by Kunza, Seconded by KlÚght, to approve the Consent Agenda. Motion carried unanimously. APPRO V AL OF MINUTES March 4, 1998, Regular Meeting: Correct as written. March 4, 1998, EDA Meeting: Correct as written. March 4, 1998, HRA Meeting: Correct as written. Motion by Orttel, Seconded by KlÚght, approval as written. Motion carried on a 4- Yes, I-Present (Kunza) vote. The meeting was adjourned to hold a Housing and Redevelopment Authority meeting, 7:25; reconvened at 7:35 p.m. LOT SPLIT CONTINUED/I 7203 TULIP STREET NW/JOHNSON Mr. Carlberg reviewed the discussion and actions of the City Council at the March 4 meeting regarding the lot split request of Tom and Shareen Johnson to split the northern and eastern ± 7.9 acres ITom a 10.5-acre parcel at 17203 Tulip Street NW. The item was tabled to have a full Council present for a vote. The proposal for a cul-de-sac off Tulip does meet the ordinance requirements, as lots on cul-de-sacs in plats are allowed to have a ITontage of 160 feet at the ITont setback 40 feet back ITom the ITont property line. The concern has been over the policy that would set for the City. Mayor McKelvey did not like the cul-de-sac, thinking it will set a precedent that the City wìlllive to regret. He'd prefer to see a driveway down the northern side of the parcel that could eventually be made into a City street when the property to the north develops. Councilmember Orttel didn't like the cul-de-sac proposal either. He felt that this split will be the ultimate development of the property because it is unlikely that all of the property owners in the area will get together at one time to develop into smaller lots. It is also apparent that the original intent was to have five-acre lots in that .~. -~-----~--- -...--- ..--..- ..~..~ - ... . ~. .. Regular Andover City Council Meeting Minutes -March 17,1998 Page 3 (Lot Split/17203 Tulip Street NW/Johnson, Continued) area. He had suggested allowing the parcel to split down the middle, each having about 180 feet .of ITontage on Tulip. Then the ordinance should be changed to allow such splits only when a parcel is greater than ten acres and has more than 360 feet of road ITontage to avoid having a lot of similar splits in the City. Councilmember Orttel felt it would have a much worse effect if the split were allowed with only a driveway access to the back. He predicted that would lead to many requests for lot splits with no road frontage but only a driveway access to the back. A lengthy discussion continued on the pros and cons of the various proposals to split the parcel, the precedents each proposal could set for the subdivision of other parcels in the City, the desire to retain the rural character of the area, and noting that it is unusual for someone in the City of Andover to have almost 11 acres ofland that cannot be subdivided. Dean Olson 17132 Round Lake Boulevard - has been to some of the neighbors and obtained signatures from them. These people generally have 6+ acres of land and would seriously consider subdividing their parcel with a cul-de-sac if the rules change and this one is allowed. If the rules change for this parcel, then the change should apply to everyone else as well. Where does the City stop changing the rules to accommodate one person? He stated everyone is quite interested in the outcome of this request. The signatures are only a handful of people who could apply for the same thing. Or does the City stand firm and not change the rules to meet the needs of one person? He is - not necessarily against the cul-de-sac. If the Council feels it meets the requirements, it should be open to every one else and not make special rules for which it would apply. May be the ordinance should be changed; then the Johnsons made to reapply under the new rules, not make the rules based on this application. Don Johnson 17203 Tulip - felt this may be one of the first of this type of situation to come to the City. If there is going to be a lot more of these, possibly the Council should look at some way ·of providing access with certain stipulations. Because the back of the large lot is low, it would not be possible to subdivide that lot again; nor is it economically feasible to bring a road through seven acres of buildable land for 2 'h-acre lots. It may be possible for urban lots. A driveway ITom Tulip to the proposed location of a new house on the larger parcel would be 535 feet long. Fire Chief Dan Winkel noted there is a concern with driveways over 500 feet. They consider driveways and roads the same. There must be a milÚmum width of 20 feet and it has to support the weight of the fire trucks. He can also evaluate the private easement to the south to determine whether or not it meets the fire code. Mr. Carlberg stated there are standards for driveways that exceed 150 feet in length. Councilmember Orttel also noted that the five-acre parcel to the northeast has access off 173rd, but it only has 33 feet of road ITontage and is considered buildable because it abuts a public right of way. - After further discussion, Councilmember Orttel noted the existing house, garage and barn face the easement to the south. That easement is also the current access to the parcel. It is a private easement which has been there since the 1960s prior to Andover's ordinances. Because private roads are now .- .. -. .._--..,_..~- ..> . ~. .. Regular Andover City Council Meeting Minutes - March 17, 1998 Page 4 (Lot Split/17203 Tulip Street NW/Johnson, Continued) allowed in developments Andover, that option should also be allowed for individuals. He suggested that the City acknowledge that the existing parcel fronts on a pre-existing private street. There are two other houses that also use that private street. Then the entire frontage of360 feet on Tulip·is - available for the other lot. The lot split would have to be configured differently to get that ITontage, although it may be advisable to retain some frontage on Tulip for the lot with the existing buildings to avoid creating a non-conforming lot. With the ITontage of at least 300 feet on Tulip for the new lot and frontage on the private road for the lot with the existing buildings, both lots would be legal lots. The Council generally agreed, noting then no change would be needed to the ordinance. The City would be recognizing the fact that Mr. Johnson and his neighbors live on a private street which existed prior to the ordinances. Mr. Johnson was asked to reconfigure the lot split based on that proposal, that the new lot would have ITontage on Tulip and the lot with the existing buildings would front on the existing private road. Winslow Holasek - asked the City's position on private roads. Could someone construct a private road to get to the back of a parcel and build on it? The Council explained private roads have come in as a part of the platting process. The City does not maintain private roads, nor does it maintain this existing road. In this case, the road has existed for many years. Motion by Kunza, Seconded by Dehn, to table this until the petitioner can reconfigure the lot lines. Motion carried unalÚmously. - PUBLIC HEARING: VACATION OF EASEMENTIBUTTERNUT STREET NWIBUNKER LLC Mr. Carlberg reviewed the request of Bunker, LLC to vacate an easement for road purposes known as Butternut Street NW located south of Coon Creek in Section 25. That 33-foot wide easement was dedicated to the Township of Grow on March 11, 1949; but a road was never constructed. Mayor McKelvey opened the hearing for public testimony. There was none. Motion by KlÚght, Seconded by Kunza, to close the hearing. Motion carried unalÚmously. 8:35 p.m. Motion by KlÚght, Seconded by Dehn, to approve the prepared Resolution. (See Resolution R05'3- 98 granting the vacation of easement) Motion carried unalÚmously. 8:37 p.m. APPROVE BYLAWS AND RULES OF ASSOCIATION/COVENANTS/RESTRICTIONS/ SHADOWBROOK 3RD ADDITIONIBUNKER LLC Mr. Carlberg asked the Council to approve the Bylaws and Rules of the Association, Covenants and Restrictions for the development of Shadowbrook Cove townhomes, which by ordinance must be -. - --~_. ~.- .--- --- . .~- ------ Regular Andover City Council Meeting Minutes - March 17, 1998 Page 5 (Bylaws & Rules of AssociationlShadowbrook 3rdlBunker, LLe. Continued) approved prior to the approval of the final PUD plat. The plat of Shadowbrook was approved prior to the adoption of the PUD Ordinance No. 112, but the regulations in Ordinance 112 are still being followed. Councilmember Orttel wondered ifit would be better to adopt a boiler plate document for future use. Attorney Hawkins stated much of the bylaws and rules are boiler plate, as each legal counsel has his!her own forms. He didn't think it is necessary to adopt a general document as a guide. He has reviewed this document and has no problem with it. Motion by Dehn, Seconded by KIDght, approval of the Bylaws and Rules of the Association! Covenants and Restrictions of Shadowbrook Townhome Association with the contingency that modifications that Staff has when reviewing this will be in effect. Motion carried unalÚmously. APPROVE FINAL PLAT/SHADOWBROOK 3RD ADDITION/BUNKER LLC Mr. Carlberg asked the Council to approve the final plat of the PUD for Shadowbrook 3rd Addition with stipulations. One consideration is the possible extension of a street to the east to provide access to a parcel in Ham Lake owned by Woodland Development Company which is basically land locked. There would be one to three building sites on that parcel. If that street is needed, the area of Lot 23 would be dedicated as road easement and either a street constructed at this time or an escrow deposited for the future construction of that street if necessary. The area in Lot 23 on either side of the easement would be designated as common area. Mayor McKelvey stated the lot in Ham Lake is surrounded by wetland, so possibly only one or two homes could be constructed on it without mUlÚcipal utilities. Ham Lake does not have mUlÚcipal utilities and Andover would not be able to extend its service into Ham Lake. Mr. Carlberg also noted that one lot has been removed on the final plat in the area of Lots 4 through 28 versus what was proposed on the preliminary plat. The lot was removed to allow a greater separation between the single family homes and the detached townhomes at the entrance to the townhomes along 139th Avenue. Also, a variance is being requested ITom Ordinance 112, Sectiön 4 for the separation distance between the townhome UlÚtS. This subsection requires buildings in the project to be located no closer than one-half the sum of the building heights of the two buildings. Normally townhomes are attached; these are detached. Because that requirement in the ordinance is not conducive to clustering, the Council may want Staff to review it and possibly eliminate that section to allow for greater flexibility. The building and fire codes will stìll be met. Mike Ouigley Bunker LLC - requested the final plat of Shadowbrook 3rd be approved. They were given preliminary plat approval in 1996. They are currently negotiating with Woodland Development to resolve the issue of the parcel in Ham Lake. If they are successful in acquiring it, they intend to leave it as open space and not develop it. If they are not successful, they will deposit an escrow and provide easement for a street access to it. He was confident the item will be resolved before filing the final plat. The section in the ordinance relating to the separation of townhomes should possibly be rewritten to more adequately address the purpose of the ordinance to allow the waiving of these -- ---.- .._...__..,_..~_ 0., .~. .. - Regular Andover City Council Meeting Minutes - March 17, 1998 Page 6 (Approve Final PlatlShadowbrook 3rd Addition/Bunker, LLC, Continued) zOlÚng requirements. The UlÚform Building and Fire Codes regarding the distance between buildings is more important. Those Codes call for a minimum distance of five feet between overhangs; their UlÚts exceed that distance. Councilmember Orttelliked the idea of detached townhomes as long as the Codes are met. Mr Ouigley - reviewed the layout for the townhomes to allow for greater off-street parking and for greater view of the open spaces ITom the back of the homes. The homes wìll range in price from $190,000 to $260,000. The landscape plan has to be approved as a part of the final plat. A copy of that plan is on file with the City. Mr. Carlberg stated there is a considerable amount oflandscaping and rock gardening shown. Motion by Knight, Seconded by Orttel, the Resolution as presented and add Item 13, that the developer provide easement dedication and escrow pending a resolution of the negotiations between the two companies. (See Resolution R054-98) Motion carried unanimously. APPROVE SUPPLEMENT TO SUPPLEMENTAL FEASIBILITY REPORTIlP97-44/ SHADOWBROOK 3RD ADDITION Mr. Erickson explained the supplement is to accommodate two fewer lots than originally anticipated in the plat. Motion by Orttel, Seconded by Dehn, to approve the Resolution for the supplemental feasibility study for Shadowbrook 3rd Addition. (See Resolution R055-98) Motion carried unalÚmously. APPROVE PLANS AND SPECSIlP97-44/SHADOWBROOK 3RD ADDITION Motion by Knight, Seconded by Dehn, to approve the Resolution (See Resolution R056-98 - approving final plans and specifications and ordering advertisement for bids for IP97-44) Motiçm carried unanimously. DISCUSS FEASIBILITY REPORT FOR STORM WATERlIP97-26A1HAMILTON SQUARE Motion by KlÚght, Seconded by Kunza, to table the item at the request of the Hamiltons to the fi~st meeting in April. DISCUSSION: Alden Pearson. Attoffitq' representing the HarlÚItons - stated they haven't had enough time to review the study, so they are requesting the item be tabled. Motion carried unalÚmously. --- -~-~.-- -.- -~. - --------- Regular Andover City Council Meeting Minutes - March 17, 1998 Page 7 AUTHORIZE PREPARATION OF FEASIBILITY REPORT/IP97-49/CHESTERTON COMMONS 2ND ADDITION Mr. Erickson explained the City Council approved the preparation of a feasibility report for Chesterton Commons 2nd Addition contingent upon the dedication of drainage and utility easements along Hanson Boulevard. Staff met with Mr. Windschitl and Mayor McKelvey and determined that the feasibility report is simply to determine the costs associated with the project and that the dedication of easement requirement should not be applied to the preparation of the feasibility report. The feasibility report in no way starts the project, and he is comfortable recommending the feasibility be done without receiving the easements. Mayor McKelvey asked for a motion to authorize the preparation of the feasibility report, recoglÚzing that the Council would not approve the report until the easements are dedicated. Motion by Kunza, Seconded by Dehn, to so move. Motion carried unalÚmously. METES AND BOUNDS SPLIT, CONTINUED/ASHFORD DEVELOPMENT CORPORATION Mr. Carlberg suggested the item be tabled as it is related to the feasibility report for storm water on the Hamilton Square property, which was also tabled this evelÚng. . Motion by Orttel, Seconded by Dehn, to table Item 10. Motion carried unalÚmously. APPROVE FEASIBILITY REPORTIIP98-8/2776164TH AVENUE NW Mr. Erickson noted a concern is if the property is sold, the new owner would be stuck with the water drainage problem. The Council hoped that the existing property owner would take care of the problem himself, recognizing he probably could correct it much cheaper than the City could. Motion by Orttel, Seconded by Dehn, the Resolution receiving feasibility report and calling public hearing on improvements for storm sewer at 2776 164th Avenue NW as presented. (See Resolution R057-98) Motion carried unalÚmously. SPECIAL USE PERMIT REQUESTIECONOMIC DEVELOPMENT AUTHORITY Mr. Carlberg requested the Staff be directed to schedule a public hearing before the City Council.at its April 7 meeting for a Special Use Permit for barbed wire security fencing around the former Commercial Auto Parts. Motion by Dehn, Seconded by Kunza, to so move. Motion carried unanimously. n ~---- --~._- _.~- -- - ~ - Regular Andover City Council Meeting Minutes - March 17, 1998 Page 8 AWARD BID/RESCUE FIVE Fire Chief Dan Winkel stated the Staff is now requesting the Council reject thé bid for Fire Department Rescue Five, as the Vehicle Purchasing Committee is recommending this ulÚt be transferred to the Public Works Department. The Rescue Five unit is in better condition than UlÚt 65, the UlÚt it will replace. The Vehicle Purchasing Committee has been established so that all departments will know what is happelÚng with vehicles in other departments of the City. The Council suggested the bidder should be contacted with an explanation and an apology. Motion by Knight, Seconded by Dehn, to reject the bid for Rescue Five and transfer the vehicle to Public Works. Motion carried unanimously. APPROVE ORDINANCE NO. 216, CITY ADMINISTRATOR Mr. Fursman reviewed the recommended changes to Ordinance No. 216, City AdmilÚstrator, as outlined in the Council agenda. In Section 2, the City Council may still want to be involved in hiring Department heads as it has been the practice in the past. Councilmember Orttel felt the interviewing of Department heads by the Council should be stated in the policy. Mr. Fursman also recommended he be given the ability to delegate contract negotiatìçm responsibilities when appropriate. Under term of office, the Council may hire the City AdmilÚstrator as a regular employee governed by the personnel policy as he was hired in 1994; or it has the option of hiring with an employment agreement. As an employee, the AdmilÚstrator could be dismissed under the personnel policy guidelines. If hired by a contract, only a 30-day notice is needed for dismissal. He has no preference. Mr. Fursman explained he has allowed some flexibility in the hours to accommodate the needs of the Staff, such as when there is a sick child, as long as the work is getting done and everyone is aware of the situation. However, the shift to lO-hour days by Public Works is an item he would seek Council approval. The Council suggested he may want to include the flexibility in hours in the personnel policy in case someone abuses it. They also asked for further information on contracts for the position as opposed to an employee relationship. In the mean time, they agreed the ordinance as proposed should be approved. Mr. Fursman stated he would research that further. . Motion by Knight, Seconded by Dehn, to adopt Ordinance 216. Motion carried unanimously. UPDATElHIRING PROCESSlENGINEERING TECH 4 Mr. Erickson reviewed the schedule to review and discuss applications for the Engineering Technician 4 position, the interviewing of five or six of the 28 applicants, and performing background checks. - -. ~~_. ---_. Regular Andover City Council Meeting Minutes - March 17, 1998 Page 9 (Update/Hiring Process/Engineering Tech 4, Continued) - The Council asked to receive copies of the applications that were submitted, and each Councilmember would then suggest to Staff hislher top five candidates. They agreed that they would not need to interview for this particular position, but those who are available may attend the interviews. MAYOR/COUNCIL INPUT March 31 special meeting- Because some of the Council were unable to attend the March 31 special meeting, it was agreed to meet on March 26, 1998,7 p.m. instead. Parking lot at Downtown Center - Councilmember Kunza stated there is a real problem with traffic in the parking lot by McDonalds and the Video Update store. He suggested a Deputy patrol the area and tag violators. Mr. Carlberg stated he will contact the manager of the Downtown Center as well. Tour Public Works Building - The Council agreed to meet with the Public Works Department and tour the new building on Thursday, April 9, 7 p.m. Youth First brealifast - Mayor McKelvey reminded the Council of the Youth First breakfast on March - 19. PA YMENT OF CLAIMS Motion by KIDght, Seconded by Dehn, to approve payment of Claims. Motion carried unalÚmously. Motion by Kunza, Seconded by Dehn, to adjourn. Motion carried unalÚmously. The meeting adjourned at 10:12 p.m. Respectfully submitted, Th~~L "-... Marcella A. Peach Recording Secretary -. - __~_ _._ _0-· -- - ~