The URL can be used to link to this page

Home My WebLink AboutCC February 17, 1998 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - February 17, 1998 agenda 6:00 PM - City Administrator Review Call to Order - Following the 7:00 PM EDA Meeting Bookmark Resident Forum Name Agenda Approval Consent Agenda Approval of Minutes minutes Discussion Items I. ASUP!Used Vehicle Sales/2384 - 136th Ave NWlLee lee 2. Updateffhe Meadows of Round Lake Traffic Study/97-37 rdlk9737 3. Discuss Trunk Utility ExtensionslNorth of City Hall trunkext Staff.Committees.Commissions 4. Approve Adult Softball Tournament Application softball 5. Amend Resolution 005-98/1998 User Fees for Fields and Rinks userfees Non-Discussion/Consent Items 6. Request for Funding! Andover Family Fun Fest funfest 7. Reduce Escrow/Developer Improvements/Rolling Meadows Estates rollmdws 8. Reduce Escrows/Developer ImprovementslNightingale Ridge nightrid 9. Reduce Escrows/Developer Improvements/Indian Meadows 4th Addition inmdws4 10. Reduce Escrows/Developer Improvements/Indian Meadows 5th Addition inmdws5 1 I. Amend Resolution o 19-98/Setting Rates for Permits, Connection Fees, etc. rates 12. Approve Contract/SEH/97-2/Wetland Replacement seh972 13. 14. 15. Declare Cost/95-26/Shadowbrook (Phase I) dcIr9526 16. Adopt Assessment RolllWaive Hearing!95-26/Shadowbrook (Phase I) adpt9526 17. Authorize Arbor Day Festival arborday 18. Approve Joint Powers Agreement/97-42ffraffic Signal/City of Coon Rapids cr9742 19. Approve Joint Powers Agreement/97-42ffraffic SignaVCounty of Anoka a9742 20. Approve One (1) Year ExtensionlPreliminary Plat/Chesterton Commons chesterton 21. Release of Escrow/Park Dedication Fundsffimber River Estates timberri Mayor/Council Input Payment of Claims Adjournment ... REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - FEBRUARY I 7, 1998 TABLE OF CONTENTS AGENDA APPROVAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I CONSENT AGENDA Request for Funding! Andover Fun Fest .................................... 1 Reduce escrow/Developer Improvements/rolling Meadows Estates ............... 1 Reduce escrowslDeveloper Improvements/Nightingale Ridge . . . . . . . . . . . . . . . . . . . . 1 Reduce escrows/Developer Improvements/Indian Meadows 4th Addition. . . . . . . . . . . 1 Reduce escrows/Developer Improvements/Indian Meadows Sth Addition . . . . . . . . . . . 1 Resolution R03S-98 amending Resolution R019-98/Setting Rates for Permits, etc. . . . . 1 Approve contractlSEH/IP97-2/Wetland replacement .......................... I Resolution R036-98 declaring cost/IP9S-26/Shadowbrook (Phase I) .............. 1 Resolution R037·98 adopting assessment roll/Waiving hearing/IP9S-26 .. . . . . . . . . . . 1 Authorize Arbor Day festival ............................................ 2 Approve Joint Powers Agreement/IP97-42/Traffic signaVCity of Coon Rapids. . . . . .. 2 Approve Joint Powers Agreement/IP97-42/Traffic signaVCounty of Anoka ......... 2 Release escrowlPark Dedication Funds/Timber River Estates . . . . . . . . . . . . . . . . . . .. 2 Resolution R038-98 declaring cost/IP96-30/Cherrywood Estates . . . . . . . . . . . . . . . .. 2 Resolution R039-98 adopting assessment roll/Waive hearing/IP96-30 . . . . . . . . . . . . .. 2 APPRO V AL OF MINUTES .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 AMENDED SPECIAL USE PERMIT/USED VEHICLE SALES/2384 136TH A VE/LEE . 2 Resolution R040-98 denying the request. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 - UPDATE/THE MEADOWS OF ROUND LAKE TRAFFIC STUDY/IP97-37 . . . . . . . . .. 3 Motion to authorize temporary speed bumps ................................ 4 DISCUSS TRUNK UTILITY EXTENSIONS/NORTH OF CITY HALL . . . . . . . . . . . . .. S ADULT SOFTBALL TOURNAMENT APPLICATION.......................... S Motion To approve ................................................... 6 AMEND RESOLUTION 00S-98/1998 USER FEES FOR FIELDS AND RINKS Resolution R041-98 amending ROOS-98 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 PURCHASE UPGRADE/ENGINEERING DESIGN SOFTWARE Motion to approve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 ONE-YEAR EXTENSIONIPRELIMINARY PLAT/CHESTERTON COMMONS ....... 6 Motion to approve one-year extension ..................................... 7 MAYOR/COUNCIL INPUT Sewer dumping station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 PA)1\{ENTOFCLAIMS .................................................. 7 ADJOURNMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 - - --..- --- ~... _.--- ---. --- ~ a.c;. wl..C1=ttn 3 --'-1-G'6 CITY of ANDOVER - REGULAR CITY COUNCIL MEETING - FEBRUARY 17,1998 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, February 17, 1998, 7: 10 p.m., at the Andover City Hall, 168S Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Bonnie Dehn, Mike KlÚght, John Kunza, Ken Orttel Councilmembers absent: None Also present: City Attorney, Wil1ìam G. Hawkins City Engineer, Scott Erickson Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others - The Council recessed to hold an Economic Development Authority Meeting; reconvened at 7:26 p.m. AGENDA APPROVAL Add Item Sa, Purchase Upgrade/Engineering Design Software; Item 22, Declare CostslIP96- 30/Cherrywood Estates; and Item 23, Adopt Assessment Roll/IP96-30/Cherrywood Estates. Move Item 20, Approve One-Year Extension/Preliminary Plat/Chesterton Commons for discussion. Motion by Kunza, Seconded by Dehn, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item 6 Request for Funding! Andover Fun Fest Item 7 Reduce EscrowfDeveloper Improvements/Rol1ìng Meadows Estates Item 8 Reduce EscrowsfDeveloper Improvements/Nightingale Ridge Item 9 Reduce EscrowslDeveloper Improvements/Indian Meadows 4th Addition - Item 10 Reduce EscrowsfDeveloper Improvements/Indian Meadows Sth Addition Item 11 Amend Resolution 0 19-98/Setting Rates for Permits, Connection Fees, Etc. (See Resolution R03S-98) Item 12 Approve ContractlSEH/IP97-2/Wetland Replacement Item IS Declare Cost/IP9S-26/Shadowbrook (Phase I) (See Resolution R036-98) Item 16 Adopt Assessment RolllWaive Hearing/IP9S-26/Shadowbrook (Phase I) (See Resolution R037-98) .. . _. . n_. . Regular Andover City Council Meeting Minutes - February 17, 1998 Page 2 (Consent Agenda, Continued) - Item 17 Authorize Arbor Day Festival Item 18 Approve Joint Powers Agreement!IP97-42/Traffic Signal/City of Coon Rapids Item 19 Approve Joint Powers Agreement!IP97-42/Traffic Signal/County of Anoka Item 21 Release of Escrow/Park Dedication Funds/Timber River Estates Item 22 Declare Cost!IP96-30/Cherrywood Estates (See Resolution R038-98) Item 23 Adopt Assessment RolllWaive Hearing!IP96-30/Cherrywood Estates (See Resolution R039-98) Motion by Knight, Seconded by Kunza, to approve the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES February 3, 1998, Regular Meeting: Correct as written. February 3, 1998, Special Meeting: Correct as written. Motion by KlÚght, Seconded by Kunza, approval of both Minutes. Motion carried unalÚmously. - AMENDED SPECIAL USE PERMITIUSED VEHICLE SALES/2384136nI A VENUE NW/LEE Mr. Carlberg reviewed the request of Greg Lee for an Amended Special Use Permit to conduct used vehicle sales at the Andover Collision Center, Lot 1, Block 2, Andover Commercial Park. A majority of the Planning and ZOlÚng Commission voted against a motion to approve the request citing an over intensification ofthe use on such a small site. The policy of the City has been to prevent the exterior storage of vehicles in the Commercial Park. The used vehicle sales has not been conducted on site. The Special Use Permit issued is for auto repair. There is a letter ITom G & R Elevator Mfg., Inc., objecting to the proposal. Mayor McKelvey stated Riccar Heating has also talked to him and is objecting to the proposal. Councilmember Orttel believed the others in the Commercial Park were told that there would be no outside storage of vehicles, and he didn't think the City could deviate ITom that. Greg Lee - stated he does not intend to have a used vehicle lot of 10 to 30 cars. He is asking for permission for a used dealer license to supplement his business. He needs a dealer license to purchase the used trade-ins ITom car dealers, recondition them and sell them. Some vehicles wìll be displayed. Now his personal vehicles that he drives around have "For Sale" signs on them. He does not want - to call this a used car lot because there wìll be only one to two cars for sale at a time. Mr. Lee stated he also wants a dealer license to be able to buy a small fleet for loaners for his customers. This has to be approved by the City before the State will issue him a dealer license. He again emphasized he does not intend to have a used car lot there. One of the criteria for a dealer license is to have five spaces. That criteria is in place so the average person can't get a dealer license (Amended Special ----- ----... -- ~--~--,---.._-.~. - . Regular Andover City Council Meeting Minutes - February 17, 1998 Page 3 Use Permit/Used Vehicle Sales/2384 136th Ave/Lee, Continued) for his ITont yard or home. He didn't care if the City stipulates how many vehicles can be out there at any given time. He will have no sales people; this is just to supplement his income in the slow months. He needs a license to be able to purchased trade-ins ITom dealers. Without a license he - would have to insure each individual vehicle. Council discussion was on wanting to maintain the policy of having no outside storage of vehicles, the concern raised by the other businesses in the Commercial Park, and the concern that the request is not conducive to the area and other uses in the Park. The Council asked if there have been used cars for sale on this parcel. Mr Lee - stated there have not been used cars for sale on his property. He has a fenced area, so there would be nothing stored outside over IÚght. The cars would be outside during business hours only. He might have one or two cars at a time, and it might be that it would be a personal vehicle he is driving. Motion by KlÚght, Seconded by Dehn, to deny the request. (See Resolution R040-98) Motion carried unanimously. UPDATElTHE MEADOWS OF ROUND LAKE TRAFFIC STUDYIlP97-37 - Mr. Erickson explained the City received a petition for speed bumps from the residents of The Meadows of Round Lake in September, 1997. The Staff performed a traffic study and then met with the neighborhood to discuss the results. The residents then came up with the following recommendations: 1) Install temporary speed bumps on a trial basis; 2) Discuss the possibility of constructing sidewalks within the neighborhood. Prior to circulating a petition for sidewalks, the residents were interested in discussing the possibility of a cost sharing with the City. He has received calls from residents in the development, some interested in sidewalks depending on a cost-share agreement and others adamantly against them. No specific proposals are being made for the location of temporary speed bumps nor the location of the sidewalks. The Council did not want to address the sidewalk issue at this time. The policy is that the cost of sidewalks would be assessed to the residents; however, there is a State Aid street through the neighborhood. It was asked why the City hasn't proceeded with the Eldorado project to the south since the local UlÚt of government now has control over the wetland. Mr. Erickson stated the Coon Creek Watershed is the local goverlÚng UIÚt. That can be evaluated again. The Council had concerns with speed bumps, noting the residents in Woodland Terrace found they did not want them once they were installed. The Council also felt speed bumps do not resolve any speeding problems, plus they are a liability for the City. It was also noted that the saturation patrol - cited only 13 people and found that many of those stopped were nonresidents. Mr. Erickson stated the residents were made aware of the results in Woodland Terrace but wished to have speed bumps - .. .... .._ _. _0_- Regular Andover City Council Meeting Minutes - February 17, 1998 Page 4 (Update/The Meadows of Round Lake Traffic Study/IP97-37, Continued) installed temporarily in The Meadows of Round Lake anyway. The appropriate signage would be installed, and the speed bumps would be in place for a two-week period. Typically once the speed bumps are installed, they find that the neighborhood doesn't want them. He noted the sign used by the county indicating to the residents the speed they were traveling did help to reduce the speed. Mayor McKelvey stated the Andover Lions Club just purchased a sign for the county that the City - may borrow. The Council stìll had concerns with liability and the effectiveness of speed bumps, but agreed to their installation on a temporary basis. They also suggested that Staff determine the cost of making the signs that are needed for the speed bumps versus renting them. Orlan ? 3955 146th Lane - has never encountered speed bumps in other residential areas. He questioned whether there is a problem if only 13 tickets for speeding were issued in 25 days and there are 1500 to 1800 cars per day through there. He felt speed bumps are a waste of time and money but suggested some bicycle paths would be helpful. He stated the speed bumps are a gimmick as a result of two or three complaints, yet the other 2,000 residents have to suffer. Mayor McKelvey stated the installation of temporary speed bumps may divert some traffic that is now cutting through the neighborhood to get to Round Lake Boulevard. Councilmember Dehn pointed out that speed is a problem throughout the City. She stated the residents in the commulÚty need to slow down. Lisa Curts 3896 145th Avenue NW - asked the cost difference between temporary and permanent speed bumps. Mr. Erickson stated the temporary ones are the cost of the labor to put them in. The permanent ones cost about $1,000 to $1,500 per bump, which would be installed every 300 feet. He brought the issue up for the State Aid street, but the State did not have a response. State approval would have to be given for permanent speed bumps on the State Aid street. Mayor McKelvey also - noted that permanent speed bumps are a tremendous problem when plowing the streets in the winter. Most people want them removed once they have been tried. Ms Curts - asked about the costs and location of sidewalks. Who would be responsible for maintenance and repairs in front of the houses? Who would be liable if someone is injured? She would be opposed to sidewalks. Councilmember Orttel stated sidewalks are a dead issue unless the neighbors petition. Typically maintenance is the responsibility of the homeowner and the City is responsible for repairs. Sidewalks are not popular in the suburbs; and until the Council receives a written request from the residents in the neighborhood, it will not discuss them. The City's policy is to require over 50 percent be in favor to award a project. The Council generally agreed to the temporary speed bumps and traffic signs this spring. Also, they asked that the Sheriff's Department continue its saturation patrol of the area in an attempt to slow people down. Staff was directed to meet with the neighborhood again once the speed bumps are removed. Motion by Dehn, Seconded by Kunza, to authorize the purchase or rental of signs and the installation of temporary speed bumps in The Meadows of Round Lake. Motion carried unalÚmously. - - - . -.- .-. ---. -.-- --. ~ Regular Andover City Council Meeting Minutes - February 17, 1998 Page 5 DISCUSS TRUNK UTILITY EXTENSIONSlNORTH OF CITY HALL Mr. Erickson reviewed the options for providing salÚtary sewer service for the area north of the Oak View Middle School and beyond. The deep trunk line is at the intersection of Crosstown Boulevard and Nightingale; however, it would be costly to extend it north at this time because there are few properties that could be assessed now. The trunk from the east through Chesterton Commons wìll service a portion of the Andover POD and Burr Oaks Run, but it is not deep enough to serve the western portions of those properties. The sewer line on the back side of Oak View Middle School does not have enough depth and is not large enough to serve the western portion of The Andover POD and Burr Oak Run. An option for those areas is a lift station. If the decision is for a lift station, the question is whether to size it for just those developments or to enlarge it to be able to service the properties even further north. That far north area could be serviced by the deep trunk at Crosstown and Nightingale, but it is very costly and much of the area is developed into rural 2 v'-acre lots. Also, those developments are relatively new, and it is not anticipated they will need municipal salÚtary sewer for many years. Mr. Erickson stated the first issue is whether or not to allow a lift station; and if so, should it be sized to serve the area to the north. Another issue is there is not unlimited capacity in the sanitary sewer, and consideration should be given to the ultimate boundary for urban development. Mayor McKelvey had understood the line behind the Oak View Middle School was large enough to service all the way to the ditch. He asked Mr. Erickson to check with TKDA on that issue. Council discussion noted the policy has always been not to use lift stations, though it was recoglÚzed that the lift stations are better now and have less maintenance problems than in the past. It was also suggested it may be prudent to have the ability to service those rural areas to the north in the event of septic system failures in the future. Mr. Erickson noted a permanent lift station has been authorized for Shadowbrook. Gravity systems are more fail safe, but lift stations are common. The Council asked Mr. Erickson to provide information on the costs to maintain lift stations and on _. their reliability. Mr. Erickson stated he will bring back more information for consideration. APPROVE ADULT SOFTBALL TOURNAMENT APPLICATION Park and Recreation Commission Chairperson Al Grabowski reviewed the Commission's comments and recommendations for the Adult Softball Tournament Application. The fee schedule has been changed to require a fee of$200 per tournament for the park for no maintenance plus $IS0 per field to hire an attendant to mOlÚtor the facility. The park fee with maintenance would be $SOO per tournament. He has talked with Public Works and the Parks Department, and they feel this schedule will cover the costs of the attendants needed. Provision has also been made that would require a late fee for applications that came in less than eight weeks prior to a tournament. There was considerable discussion over the use of attendants, their duties, responsible parties for tournaments and the amount of fees to be charged. Chairperson Grabowski stated the intent is the - ..~ "-- .. _.--- ~- ~ . - Regular Andover City Council Meeting Minutes - February 17, 1998 Page 6 (Approve Adult Softball Tournament Application, Continued) fees would also apply to adult non-profit organizations. Mayor McKelvey had some concern that the fee plus the field usage fees ends up being very costly. Chairperson Grabowski stated he researched the fees charged by other cities and found Andover's comes to less than most other cities. Councilmember Orttel suggested a special position be created for the attendants, not someone from Public Works. Or ask the person in charge of the concession building ifhe would be willing to add those duties to his responsibilities because right now there are only two or three adult tournaments per year. Motion by Orttel, Seconded by Dehn, that the Council approve the amended Adult Softball Tournament Application as presented by the Parks Department with the change that regardless of the level of maintenance, that the person be a separate employee for that purpose and that they would - not use regular Public Works employees. Offer it first to the concession person that currently works the concession there. DISCUSSION: The Council suggested a list of duties be drawn up for this person. Mayor McKelvey opposed the $200 park usage fee. That fee is not charged for any other tournaments, and he felt it discriminates against adult leagues. For that reason, he is voting no. Motion carried on a 4-Yes, I-No (McKelvey) vote. AMEND RESOLUTION 005-98/1998 USER FEES FOR FIELDS AND RINKS Motion by Dehn, Seconded by Orttel, to so move. (See Resolution R041-98 establishing 1998 user fees for the use of fields and hockey rinks within the City of Andover) Motion carried on a 4- Yes, I-No (McKelvey) vote. PURCHASE UPGRADE/ENGINEERING DESIGN SOFTWARE Mr. Erickson explained this is an upgrade of the existing Engineering Design Software to bring it into a Windows based software and compatible with the current system. The total amount is $31S. - Motion by Orttel, Seconded by Kunza, to so move. Motion carried unalÚmously. APPROVE ONE-YEAR EXTENSION/PRELIMINARY PLAT/CHESTERTON COMMONS Councilmember Kunza asked what the extension means. The Council explained it gives the developer another year to file the final plat. Without the extension, the developer would have to go through the preliminary plat process again. Mr. Carlberg stated if the Council accepts the extension, the developer simply has to file the final plat and be consistent with the preliminary. If this is denied, the developer would have to go through the platting process again and comply with any changes to the ordinances. The preliminary plat for Chesterton Commons expires on March 18. With the extension, the plat can be brought in anytime within the next year. - . _._ h_ _ -.-- ---. --~-~_._- Regular Andover City Council Meeting - Minutes - February 17, 1998 Page 7 (Approve One-Year Extension/Preliminary Plat/Chesterton Commons, Continued) Councilmember Orttel stated the Council approved the extension of the Shadowbrook development on August 5, 1997, on the consent agenda. He has since learned that the plat was expired as of May 7, but there was no note ITom Staff about that deadline. He felt that is extremely deceitful and asked for an investigation on that issue. Everyone should be treated the same way, but apparently they are not. Motion by Orttel, Seconded by Dehn, the approval of the one-year extension of the preliminary plat for Chesterton Commons. Motion carried unanimously. MA YOR/COUNCIL INPUT Sewer dumping station - Mr. Erickson stated they have been looking at a dump station for the sewage haulers. The property being considered is listed with a realtor. Staff has contacted that relator but - has not yet received a response. Councilmember Kunza noted the haulers have said that a building would prevent the trucks from tipping up and dumping rocks and sand into the sewer system. Mr. Erickson stated the new location is on a high velocity line, so that should not be a problem. PAYMENT OF CLAIMS Motion by Kunza, Seconded by KlÚght, the payment of Claims. Motion carried unalÚmously. Motion by Kunza, Seconded by Dehn, to adjourn. Motion carried unalÚmously. The meeting adjourned at 9:25 p.m. Respectfully submitted, \~~~\¡~ - Recording Secretary - .._ ._ - ._ n_ _. _~_ ---. --