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HomeMy WebLinkAboutCC March 4, 1997 [I - CITY of ANDOVER Regular City Council Meeting - March 4, 1997 agenda MEETING lS HE1NG HELD A T F1RE STA TlON #1. 13875 CROSSTOWN HL VD. NW Call to Order - 7:00 PM Resident Forum Bookmark Agenda Approval ~ Consent Agenda Approval of Minutes minutes Discussion Items I. Rezoning/Jeff Leadens, ConI. leadens 2. Special Use Permit/J. Leadens, ConI. sup 3. Declare Biting Dog dog 4. Rezoning/Chesterton Commons rezonecc S. Preliminary Plat/Chesterton Commons ppcc 6. Comprehensive Plan Amendment/Adolfson & Peterson compplan HRA Meeting 7. Public Hearing/CDBG/Award Public Service Agency Grants cdbg EDA Meeting 8. TIF Report tif 9. Request AssistancelMedical Clinic medical Reports of Staff. Committees. Commissions 10. Appoint Comprehensive Plan Task Force taskf II. Schedule Special Meeting/Funding for Reconstruction Projects projects 12. Award Bid/94-30AlFurniture Contract, ConI. bid9430a 13. Discuss Alternate Street AlignmentlBunker Lk. Blvd. Service Rd. (Phase II) bunker Non-Discussion/Consent Items 14. Rezoning/Hamilton Property rezoneh IS. Approve 1997 Park Dedication Expenditures parkded 16. Approve 1997 Park Capital Improvement Bud get 17. Approve Plans & Specs/97-3/Cracksealing ps973 18. Approve Plans & Specs/97-4/Sealcoating ps974 19. Approve Plans & Specs/96-30/TimberOaks Estates ps9630 20. Approve Revised Grading PlanIWoodland Estates woodland 21. Amend Ord. S9/Extending Cable TV Franchise ord59 22. Traffic Signal Warrants traffic 23. Award Bids/Engineering Vehicle & Water Depl. Vehicle vehicle 24. Adopt Ord. 15A (Repeal Ord. IS) ord15a 2S. Adopt Ord. 19Q (Repeal Ord. 19) ord19q 26. Adopt Ord. 20S/ Adopting Minnesota State Building Code ord205 27. Adopt Ord. 17E (Repeal Ord. 17) ord17e 28. Adopt Ord. 204/Establishing Elevations & StandardslBldg. & Driveway Cons!. ord204 29. Approve ResolutionIPost Office Request postoff 30. Authorize to Solicit for Bids/Rescue Vehicle rescue Mayor-Council Input Payment of Claims . -_.. - -. 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(I~ 'í71Md .; REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JMiUl'..RY 7-, 1997 TABLE OF CONTENTS RESIDENT FORUM · 1 AGENDA APPROVAL · 1 CONSENT AGENDA Rezoning/Hamilton property (tabled) · · · 1 Approve 1997 Park Dedication expenditures · 1 Approve 1997 Park capital Improvement budget · 1 Resolution R042-97 approving plans and specs/IP97-3/ Cracksealing · · · · · · · · · 1 Resolution R043-97 approving plans and specs/IP97-4/ Sealcoating · · · · · · · · · · · 1 Resolution R044-97 approving plans and specs/IP96-30/Timber Oaks Estates · · · · · · · · · 1 Resolution R04S-97 approving revised grading plan/Woodland Estates . . · · · · · · · · · · 1 Amend Ordinance S6/Extending Cable TV franchise · · · · · 1 Traffic signal warrants · · · · · · 1 Reject bids/Engineering vehicle and Water Department vehicle 1 Adopt Ordinance lSA (Repeal Ordinance 15) · · · 2 Adopt ordinance 19Q (Repeal Ordinance 19) · · 2 Adopt Ordinance 20S/Adopting Minnesota State Building Code 2 Adopt Ordinance 17E (Repeal Ordinance 17) · · · · · 2 Adopt Ordinance 204/Establishing elevations and standards/ Building and driveway construction · · · · 2 Resolution R046-97 for Post Office request · · · · 2 Resolution R047-97 in support of cleanup of contaminated land 2 APPROVAL OF MINUTES · · 2 COMPREHENSIVE PLAN AMENDMENT/ADOLFSON & PETERSON · 2 Motion to authorize amendment · · · · · · 5 REZONING AND SPECIAL USE PERMIT/JEFF LEADENS Resolution R048-97 to deny rezoning and Special Use Permit 6 DECLARE BITING DOG Resolution R049-97 declaring dog at 3146 167th Lane as biting dog · · · · · · · · · 6 REZONING/CHESTERTON COMMONS · · · · · · · · 7 Motion to table · · · . · · 8 Motion directing Staff to prepare Comp Plan amendment · · 8 PRELIMINARY PLAT/CHESTERTON CO~10NS · · · · 9 Motion to table · · · · · · · 10 APPOINT COMPREHENSIVE PLAN TASK FORCE · · 10 SCHEDULE SPECIAL MEETING/FUNDING FOR RECONSTRUCTION OF PROJECTS (6;15, Tuesday, March 18, 1997) · · · · · 10 AWARD BID/IP94-30A/FURNITURE CONTRACT Resolution ROSO-97 approving low bidder of Design Wise, Inc. 11 DISCUSS ALTERNATE STREET ALIGNMENT/BUNKER LAKE BLVD SERVICE ROAD Motion to table · · · . · · · · · · 11 RESOLUTION AMENDING RESOLUTION NO. 294-96/FEES Resolution ROSl-97 approving fee changes · 11 AUTHORIZE SOLICITATION FOR BIDS/RESCUE VEHICLE Motion to approve · · · · · · 11 MAYOR/COUNCIL INPUT Legislative testimony · · 11 Special meeting this evening · · · · · 11 Medical clinic · 12 PAYMENT OF CLAIMS . . · 12 . -. - -- -.-. _.-- . ----- .._- - l)'o/J;zð1ïC-d ~zc~L/ 1/991 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - MARCH 4, ,1997 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, March 4, 1997, 7:33 p.m., at Fire Station No. 1, 13875 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Knight, Kunza Orttel Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Planner, John Hinzman Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Winslow Holasek - issued a letter about potential storm sewer system problems wi th his future development, hoping to get answers before expending a lot of expenses on the planning process. AGENDA APPROVAL Add Item 13A, Resolution Amending Resolution No. 294-96, Fees; and Item 31, Resolution in Support of Cleanup of Contaminated Land. Remove from the Consent Agenda for discussion, Item 30, Authorize to Solicit for Bids/Rescue Vehicle. MOTION by Dehn, Seconded by Knight, to approve the Agenda as amended this evening. Motion carried unanimously. CONSENT AGENDA Item 14 Rezoning/Hamilton Property (Table) Item 15 Approve 1997 Park Dedication Expenditures Item 16 Approve 1997 Park Capital Improvement Budget Item 17 Approve Plans and Specs/IP97-3/Cracksealing (See Resolution R042-97) Item 18 Approve Plans and Specs/IP97-4/Sealcoating (See Resolution R043-97) Item 19 Approve plans and Specs/IP96-30/Timber Oaks Estates (See Resolution R044-97) Item 20 Approve Revised Grading Plan/Woodland Estates (See Resolution R04S-97) Item 21 Amend Ordinance 59/Extending Cable TV Franchise Item 22 Traffic Signal Warrants Item 23 Reject Bids/Engineering Vehicle & Water Department Vehicle , .. ---- - - . (l~ Regular Andover City Council Meeting Minutes - March 4, 1997 Page 2 (Consent Agenda, Continued) Item 24 Adopt Ordinance 15A (Repeal Ordinance 15) Item 25 Adopt Ordinance 19Q (Repeal Ordinance 19) Item 26 Adopt Ordinance 20S/Adopting Minnesota State Building Code Item 27 Adopt Ordinance 17E (Repeal Ordinance 17) Item 28 Adopt Ordinance 204/Establishing Elevations and Standards/Building and Driveway Construction Item 29 Approve Resolution/Post Office Request (See Resolution R046-97) Item 31 Resolution in Support of Cleanup of Contaminated Land (See Resolution R047-97) MOTION by Dehn, Seconded by Kunza, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES February 18, 1997, Regular Meeting: Correct as written. February 18, 1997, HRA Meeting: Correct as written. MOTION by Knight, Seconded by Dehn, approval of both Minutes. Motion carried on a 4-Yes, I-Present (Kunza) vote. COMPREHENSIVE PLAN AMENDMENT/ADOLFSON I< PETERSON Mr. Hinzman reviewed the request to amend the Comprehensive Plan to create an RM-2, Residential-Multiple Density land use district and to change the land use designation of a 9.1S-acre parcel at 3331 Round lake Boulevard NW, commonly known as the Round Barn site, from C, Commercial and RU, Residential-Urban Single Family, to RM-2. A senior citizen housing development consi sting of 130 to 140 uni ts is proposed to be built on the site by Adolfson & Peterson and Presbyterian Homes of Minnesota. The Planning and Zoning Commission reviewed the proposal on February 25. Much of the public testimony and several petitions opposed the amendment and the senior housing development proposal. The Planning Commission recommended denial. John Mehrkens, Presbyterian Homes of Minnesota, addressed the Council. He explained they met with the residents on February 11 and reviewed the changes made to the proposed project. Because of the issue raised on traffic, they have revised the project to balance the traffic so half will go to Marigold and half to Quay. Guest parking and the traffic from the four multiple family dwellings will use Marigold; the traffic from the other buildings will use Quay. There was also an issue of the traffic going behind the bank to access Bunker Lake Boulevard at the light. That is happening now; and unless there are plans to move the light to Quay Street, this is the best they can do to keep the traffic balanced on the site. Mr. Mehrkens stated there was a concern with the loss of trees on the property. They want to preserve as many of the mature trees as possible. He also had a scale showing the height of the _.~ .._ ____ _0__- _____ ____ : l~ Regular Andover City Council Meeting Minutes - March 4, 1997 Page 3 (Comprehensive Plan AmendmentjAdolfson & Peterson, Continued) buildings in relation to the Round Barn and surrounding residential homes. For those concerned with the upkeep and maintenance of the facility, they have invited residents to visit the other sites of Presbyterian Homes of Minnesota. The one question they have not been able to obtain a specific answer to is the affect of this project on the property values within the neighborhood, but they are continuing to look at recent developments of Presbyterian Homes near residential neighborhoods and how that might affect property values. Mr. Mehrkens stated they received a number of comments in favor of the proposal and the need for senior housing in Andover. Typically the traffic from senior housing families is compatible with residential neighborhoods because seniors do not tend to drive during rush hours. The intent is to have the pond open for skating in the winter and to keep the Round Barn in place, potentially converting it to a community center, theater or something else. In any other potential development, it may not be possible to preserve the barn. Residents have asked to be kept informed of the development process, and they are willing to do that. At the public hearing last Tuesday, they were not prepared to discuss the site plan; as they were under the impression only the land use was going to be discussed. Their desire is to have the Comprehensive Plan amendment approved so they CA.n move fonJard to provide this type of housing project in Andover. They feel it is an ideal location for seniors. In response to questions from the Council, Mr. Mehrkens stated efforts have been made to keep the trees to the north and it will be landscaped. They moved the buildings south to provide a larger buffer area to the nearest resident. The Council expressed concern with the location of the traffic light on Bunker Lake Boulevard and the practice of people to drive on private property behind the bank in order to access Bunker Lake Boulevard at the light. It was suggested the City work with the county in an effort to move the existing light to Quay Street. The Council was also concerned with the ability to construct apartment houses and other types of multiple dwellings on the property once it is zoned RM-2. Attorney Hawkins advised the City can enter into a contract for the rezoning that would specifically state what the land could be used for. In this case, the area would be designated for senior housing facilities only. In response to a question on staffing, Mr. Mehrkens estimated two staff members through the night, two staff members leaving about 7 a.m. and seven employees coming in, then another two or three administrative staff coming in a couple hours later. They are estimating about 20 to 25 full-time equivalent staff members for all three shifts. Both staff and deliveries would come off Quay Street. The covenants that were placed on the single family lots in the development will apply to the five single family lots in this project as well. Residents in the area complained that there was not enough room for everyone to see and to participate in the discussions this evening. .- .- .- - ---- _.~- [~ Regular Andover City Council Meeting Minutes - March 4, 1997 Page 4 (Comprehensive Plan Amendment/Adolfson & Peterson, Continued) Concerns were also expressed about the height and length of the buildings. One woman stated since the public hearing, she and her husband changed their minds and feel this proposal is much better than some of the other options that are possible, especially in the commercial area. Another woman noted that even if the property is zoned and constructed for senior citizens, by law it must be rented out to anyone who wants to move in. Mr. Mehrkens explained when a facility is design built for seniors, there is an exception to the law that allows them to restrict the population to seniors only. Several residents were very concerned that the multi-unit development in that location will devalue their properties, and some wanted a guarantee from the City that that would not happen. Others proposed that single family homes be constructed in that location and the senior housing put elsewhere in the City. While the Council stated no one could guarantee property values would not decrease, the City can protect the neighborhood by ensuring that the multiple zone would be applicable for senior housing only. Discussion also noted that this project may be more desirable than any of the commercial uses that would be allowed in the existing zone. If single family homes were constructed, it is likely the Round Barn "ould have to be removed. Also, those single family homes would probably be of lower values than in the neighborhood now because of the proximity to a busy, potentially four-lane county road. It was also pointed out that the project is estimated to be close to $10 million, and the units being rented are not cheap. Also, the façade of the building is designed to blend in with the neighborhood. Someone asked about the potential traffic from the area slated for Neighborhood Business to the east of this site. The Council could not comment on that without knowing what is g'::Jing in there. It appears about half of the traffic generated from this project would be using Marigold, and it is unlikely that traffic will be during the rush hour periods. A resident presented a petition to the Council opposing the proposal. It is the same petition presented at the public hearing with a few more names. Those signing the petition are opposed; but if the project does proceed, there are certain items they would like to see met. He was concerned with the close proximity of the three-story buildings to some of the residences, which he felt would definitely devalue those properties. He has not been able to find a similar circumstance of a senior housing proj ect adjoining a highly valued residential area. Mayor McKelvey stated he received about six calls this week from residents who had signed the petition but are now in support of this. There was discussion with a representative from Adolfson and Peterson regarding the green spaces between the buildings and the nearest residences. He stated they will salvage as many trees as possible; but if a berm is to be constructed, many will be lost. They are willing to plant six- to eight-foot trees along the berm as a part of the project. They are also aware of the concerns raised by the residents, and they are addressing them. Regular ,1ndover ci ty COllncil Meeting -'- !' ._~-- - --.._.~-,.,~_.-.. .-. ... ( [~ Minutes - March 4, 1997 Page 5 (Comprehensive Plan Amendment/Adolfson & Peterson, Continued) A resident asked if they would foresee a time when the neighborhood children would not be welcomed on the site to use the trails or skating pond. Mr. Mehrkens stated the area is intended for family use where children will be supervised. As an organization, they do a lot of multi-generational programs in their facilities. They would be encouraging neighborhood involvement. Councilmember Knight stated his experience when visiting the facilities of Presbyterian Homes in Roseville is that it is extremely well kept. Traffic is minimal and the grounds are immaculate. One resident stated if it remains that way, it is somewhat acceptable; but how they can be guaranteed that it will always stay that way? council stated no one can make that guarantee, but neither can anyone guarantee that their own residences will remain well kept. One woman stated when she bought her house, she thought the Round Barn was a historical area and that it would remain that way. She was hoping the area could become a park and not have other buildings around it. Another again asked how this will affect their tax valuations. Councilmember Orttel stated they are not aware of any negative impact resulting from other senior citizen projects. While there may be some change to the houses immediately abutting the property, it is questionable whether it will impact anyone three, four or five blocks away. He also pointed out that from Round Lake Boulevard to Crooked Lake on the north side of Bunker Lake Boulevard, it is all commercial or institutions with the exception of this parcel. The only thing lacking is the service road. Some planner might say that it makes a lot more sense to make this a commercial site and not residential. The houses across the road are on a service road, which is different than if single family homes were constructed on this site. He predicted there will be a drastic change in the use of Bunker Lake Boulevard in the future, and he felt this would lock in a use that is palatable. He didn't think they could get better neighbors. A woman stated she was the first to purchase a home in the area and has held her breath wondering what will happen to the Round Barn site. She appreciated the fact that Presbyterian Homes has worked with the neighbors. Their neighborhood is unique, but this has torn it apart. She felt this project would be better for the area as opposed to single family homes which would also impact the schools and traffic. It is also better than any potential commercial development. She hoped that they could continue to stay as a united neighborhood in spite of this. The Council noted that if the Comprehensive plan is amended, public hearings will still be held for the actual rezoning and Special Use Permit for a PUD on the property. It is at that time that a contract could be required restricting the use for senior citizen development only and any other conditions the City may feel is necessary. MOTION by Orttel, Seconded by Dehn, that the Council authorize Staff to present a Comprehensive plan amendment exclusive to senior housing on the property described as the Adolfson property and forward it to the Metropolitan Council for their review. Motion carried unanimously. -.- _.-- -_.. -. - ..-- . I'[~ Regular Andover City Council Meeting Minutes - March 4, 1997 Page 6 REZONING and SPECIAL USE PERMIT/JEFF LEADENS, CONTINUED Mr. Hinzman reviewed the request of Jeff Leadens to rezone approximately 35 acres in Sections 9 and 16 from R-1. Single Family Rural to GR. General Recreation. The property is located east of Round lake Boulevard at the terminus of 166th Lane NW in the Hunters' Hollow Subdivision. Mr. Leadens is concurrently seeking a Special Use Permit to operate a golf driving range and putting course on the property. The Planning and Zoning Commission is recommending denial of the request because of the negative impact on existing traffic conditions, property values, deviation from the Comprehensive Plan and objections of the neighboring residents. Currently the sod farm operation uses 166th Lane to access and exit the property. Jeff Leadens - stated the hours of operation would be from 7 or 8 a.m. until dusk. No lighting is planned to accommodate evening activities. No traffic will be coming from 164th Avenue; all of it will be off 166th Lane, and the people buying those lots were told there would be truck traffic. The intent is to eliminate the sod farming and truck traffic and turn it into a driving range where only cars would be entering. Now there are about 30 trucks a day coming from the operation, and 15 to 20 on Saturdays. This would also eliminate soil erosion, chemicals and tilling of the fields. It would be a much quieter environment than there is now. There is a 50 x 70-foot building at the end of the cuI de sac. The Council reviewed ehe permitted and special uses allowed in the GR district and had some concerns with those potential uses. They questioned the wisdom of rezoning property in the middle of rural residential developments to GR, especially because of the permitted and special uses that would be possible. It could also be considered spot zoning. They were also concerns with commercial traffic having to use a residential street to access the site. Even though the residents along there were told or will be told about it. they predicted there will still be complaints to the City. On the other hand, they recognized there is only a limited amount of buildable land for housing; and the use of the property is limited. Council member Orttel suggested the City review the uses allowed in the GR district and narrow them down to recreational uses suitable for the rural areas. MOTION by Dehn, Seconded by Kunza. to deny the application for the rezoning and the application for the Special Use Permit based on safety, inappropriate land use for the area. incompatibility with the neighborhood and inconsistency with the Comprehensive Plan of the City. (See Resolution R048-97) Motion carried unanimously. DECLARE BITING DOG MOTION by Orttel, Seconded by Dehn, the Resolution declaring a dog owned by property owner at 3146 167th Lane NW as a biting dog as presented. (See Resolution R049-97) DISCUSSION: . ~ -. - -- . I~ Regular Andover City Council Meeting Minutes - March 4, 1997 Page 7 (Declare Biting Dog, Continued) Leo Kimmel. 3146 167th Lane NW - owns this dog and two others. His dog did kill the neighbor's cat. In the 4 1/2 years they have lived in this house, the neighbor's cat has constantly provoked his dogs. The cat runs freely and had no shots. This Rottweiler is eight months old and is a half mix with a lab. It caught the cat because it was constantly antagonizing his dogs. He has letters from other people who have been in contact with his dog, which has an excellent disposition. The dog is extremely intelligent, and he trusts his young daughter with it. The dog has never bothered cats of other people. There are many dogs and cats that run freely through their neighborhood, and no one has a problem with them. It was just this cat that provoked his dogs. The Council explained that because the dog did kill the neighbor's cat, the ordinance requires it be declared a biting dog. That means that if there is a problem with it again in the future, it will have to be removed from the City. Andover also has a leash law, plus dogs should be licer.sed. Motion carried unanimously. The meeting recessed at 9:25 to hold an HRA meeting; reconvened at 9:51 p.m. REZONIllG/CHESTERTON COMÞIONS Mr. Carlberg reviewed the request of Ashford Development Corporation to rezone property to be known as Chesterton Commons from R-1, Single Family to R-4, Single Family Urban. It is in the MUSA. The Planning and Zoning Commission recommends denial based on the inconsistency of the request with the Andover Comprehensive Plan. That Plar. proposes the property be zoned for residential multiples of medium density, open space and single family residential housing. Attorney Hawkins has advised that the Metropolitan Council Land Planning Act of 1995 relates to zoning and does require the City to amend its Comprehensive Plan before it can approve any rezoning that is in conflict with that Plan. Mr. Carlberg also reviewed the proposed land use in the Comprehensive Plan and the procedure for an amendment to the Comp Plan. The cost for amendments to the Comp Plan in the past has been borne by the developers. The reason an amendment is not before the Council is the developer did not wish to withdraw his request for a rezoning and apply for a Comprehensive Plan amendment. Attorney Hawkins suggested that even though the statute does not require direct notification of surrounding property owners for amendments on land use to the Comprehensive Plan, the City may want to add that notification. The Council generally agreed. Jerry Windschitl, Ashfor-d Development - stated they submitted a written objection to the OS designation of this property when the 1991 Comprehensive Plan was being developed. On that 40 acres designated OS, approximately 35 percent was proposed as open spaces; however, the Park --0- .. ~.___ _.__ _ _0 ___- [) Regular Andover City Council Meeting Minutes - March 4, 1997 Page 8 (Rezoning/Chesterton Commons, Continued) and Recreation Commission did not want the area proposed as park. It appears the OS zoning classification could become an attempt to force someone to give land for nothing to the City, which is not reasonable. Mayor McKelvey recalled the OS designation suggested by the Comprehensive Plan Task Force in 1991 was to accommodate a city golf course. Since it appears unlikely the City will want to purchase or operate a golf course, that zoning should be removed from the Comprehensive Plan. Because of the time factor for development this year, Mr. Windschitl suggested the City initiate a Plan amendment on this property to remove the RM zone on the acreage for this plat and place it on a 60-acre parcel he owns to the west of Hanson Boulevard where he is proposing senior citizen housing with many amenities. Then the Council could approve the preliminary plat for Chesterton Commons contingent upon the approval of the amendment to the Comprehensive Plan. Once the preliminary plat has been approved, he asked that he be allowed to grade the property at his own risk so he does not miss the construction season for this year. He would grade the entire project at one time. Attorney Hawkins understood the request to be the City would initiate a Plan amendment to swap a RM zone Vlith an RU zone to the west and to change the OS designatjon in the proposed plat to RU. The developer Vlould withdraw the rezoning request and the City Vlould approve the preliminary plat contingent to the Comprehensive Plan amendment being approved. The developel' would still have to CO:TIe back for the rezoning, which would be held in abeyance until the Plan amendment is approved. The developer would not be allowed to do more than grade the project at his own risk. If the Plan amendment is not approved, the preliminary plat would not be õ.pproved and the developer would have no further rights under that plat. Mr. Windschitl agreed and would table the rezoning until the Comprehensive Plan amendment comes back to the City. MOTION by Orttel, Seconded by Dehn, that the Council table the rezoning for Chesterton Commons subject to written approval from the petitioner, and that it be brought back at such time as a Comprehensive Plan amendment may be approved by the Metropolitan Council. The amendment would change the land use for the plat from RM and OS to single family residential. Motion carried unanimously. MOTION by Orttel, Seconded by Kunza, that the Council direct Staff to start preparation of a Comprehensive Plan amendment that would remove the OS PUD zoning from the 160- acres up in the center of the City and to do a swap wi th property to the west of the RM zone for the RM property. Motion carried unanimously. _._ __ _.. _0-_- _ _ n) Regular Andover ci ty Council Meeting Minutes - March 4, 1997 Page 9 PRELIMINARY PLAT/CHESTERTON COMMONS Mr. Carlberg reviewed the general comments relating to the proposed preliminary plat consisting of 219 single family urban residential lots to be known as Chesterton Commons. The first issue to consider is whether or not an Environmental Assessment Worksheet is required, and he reviewed the guidelines for making that determination as outlined in the agenda material. In discussing the criteria for requiring an EAW, the Council noted it appears a portion of the property cannot be developed until the property above it develops. Jerry Windschi tl, Ashford Development, stated the only reason that portion 18 shown in the preliminary plat is because it is required by ordinance. This is no different than what is done in any other development. Sometimes the City will ask for a sketch of how the adjoining property can be developed, but it doesn't bind anyone to that proposal. They have designed the plat in a way that does not handicap any future development. Mr. Carlberg felt that because of the many lot remnants and based on how future land will be developed, this can be considered a "connected action" which requires an EAW. An EAW is about a 60-day process. Commissioner Dehn felt an EAW should be done because of the wetland and drainage in the area Mr. Windschitl stated the impact on the wetland is almost negligible. Only 2700 feet is being mitigated. Mr. Carlberg stated an EAW will not address the effects on the wetlands. It will address soils, plant and animal species. There may be something that the City wants to preserve. He recalled a map showing there is some classification of plant indigenous to this area that may be of concern or of significance. That would be determined by an EAW. The Council tabled the discussion for now to allow Staff time to obtain that map from City Hall. Mr. Carlberg stated another issue with the plat is that of sidewalks and trails. He noted the map prepared by Staff with proposed sidewalks through the development and trails along Hanson and Crosstown Boulevards. Mr. Erickson explained a sidewalk would direct pedestrian traffic to the trail and to a place where children could cross to the school area. Mr. Windschitl felt that a trail along Hanson Boulevard would be better on the west side. Along the east side, it will have to stop at the DNR wetland. He also noted that the Council has not required sidewalks in any other development in the City. Staff noted a trail is proposed for the west side of Hanson which should be constructed this summer. The proposal with this development would channel students down Hanson to a controlled intersection at Crosstown Boulevard. .-.--------..-- -.- ..-.. C~[) Regular Andover City Council Meeting Minutes - March 4, 1997 Page 10 (Preliminary Plat/Chesterton CorruTIons, Continued) After some discussion, the Council generally was not interested in the sidewalks within the development itself. They also felt there is a need for the trail along Hanson and Crosstown Boulevards. The Council also suggested that a policy be established relating to sidewalks and trails to be applied uniformly to developments. At this time Staff returned with a map showing this particular site is the only designation in Andover for the dry oak savannah classification other than at Bunker Hills Regional Park. The Council did not know what that would mean to the property owner or whether requiring an EAW would mean that species would have to be protected and development not allowed. Mr. Carlberg stated Staff can do further research to find out how that would affect development and whether it has any weight on an EAW. MOTION by Dehn, Seconded by Kunza, to table the preliminary plat this evening to make sure that we cover those things to enable the Council to decide whether an EAW is necessary or not. DISCUSSION: Mr. Windschitl stated EAWs were not required in the past. He asked if this is going to now be required of every pl.;.t in the City. If one is required, he felt it should have been brought to the Council earlier in th'2 process rather than now, which has the potential of stopping the plat for this construction season. Mr. Carlberg noted Staff has made mention of an EAW since the sketch plan stage. Motion carried unanimously. The meeting vias recessed at this time to hold an EAW meeting, 11: 34; reconvened at 12:40 a.m. APPOIll'l' COMPREHENSIVE PLAN TASK FORCE The consensus of the Council was to select the following members for the 1997 Comprehensive Plan Task Force: Brian Barringer, Lynette Barry, Mike Gamache, Al Grabowski, Randall Peek, Marjorie Perry, Gretchen Sabel, Byron Westlund, James Knoll and Tom Widhalm. No specific Council liaison was chosen at this time, though it was agreed that the Council should hold joint meetings with the task force periodically. SCHEDULE SPECIAL MEETING/FUNDING FOR RECONSTRUCTION PROJECTS The council agreed to hold a special meeting at 6:15, Tuesday, March 18, 1997, to discuss funding policies for street reconstruction and overlay projects. ._.. .__ _~ _.__ _. - 0,-- ___ ,_~...__._... . ..' /-[) Regular Andover City Council Meeting Minutes - March 4, 1997 Page 11 AWARD BID/IP94-30A/FURNITURE CONTRACT MOTION by Orttel, Seconded by Knight, that the Council approve Design Wise, Inc., as the low bidder for the office furniture and introduce the Resolution as prepared. (See Resolution ROSO-97) Motion carried unanimously. DISCUSS ALTERNATE STREET ALIGNMENT/BUNKER LAKE BOULEVARD SERVICE ROAD MOTION by Knight, Seconded by Dehn, to table. Motion carried unanimously. RESOLUTION AMENDING RESOLUTION NO. 294-96/FEES MOTION by Dehn, Seconded by Kunza, approve the Resolution as presented this evening. (See Resolution ROSl-97) Motion carried unanimously. AUTHORIZE SOLICITATION FOR BIDS/RESCUE VEHICLE Councilmember Orttel wondered if this will replace the brush rig. Fire Chief Dan Winkel explained this is to obtain quotes for a new rescue truck. It would be replaced with a truck chassis with fiberglass body and would provide more compartments. This is the vehicle that goes on all of the medical calls. It was originally scheduled to be replaced in 1995. It was also scheduled for refurbishing in 1989, but that was not completed until 1992. A decision has not yet been made on whether the present rescue vehicle will be sold or moved to another department. MOTION by Orttel, Seconded by Dehn, the Council authorize the solicitation of bids for a rescue vehicle. Motion carried unanimously. MAYOR/COUNCIL INPUT Legislative testimony - Mayor McKelvey reported he and Mr. Fursman will testify before the State Legislative Economic Development Committee regarding the intended legislation for clean up of the contaminated area. Special meeting this evening - Councilmember Orttel asked how the special meeting with the Park Board this evening came about. He wanted to be sure that the law was followed when special meetings are called without the input of all the Councilmembers. He would like to know when decisions about meetings are being made. No one talked to him about scheduling tonight's meeting. Mr. Fursman explained when the February 27 joint meeting was cancelled, he talked with the Mayor and Councilmembers about setting up a new meeting. He understood that all Councilmembers had been contacted. . --. -.. ..----_.. [I Regular Andover City Council Meeting Minutes - March 4, 1997 Page 12 (Mayor/Council Input, Con tinuedJ Medical clinic - Mr. Fursman asked if the Council would like him to send a letter to the Columbia Park Medical Group indicating the Council is very happy that they are considering Andover as their location for another clinic. The Council stated they are absolutely welcome to the community. PAYMENT OF CLAIMS MOTION by Dehn, Seconded by Kunza, payment of claims as presented this evening. Motion carried unanimously. MOTION by Dehn, Seconded by Kunza, to adjourn. Motion carried unanimously. The meeting adjourned at 1:14 a.m. Respectfully submitted, '\x\~ ~L Marcella A. Peach Recording S2creta~y ·--0- u_ _.__ _0___ - ----- . - _._-