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HomeMy WebLinkAboutCC June 3, 1997 E CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - Tuesday, June 3, 1997 agenda Call to Order Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Discussion Items I. Senator Paula Hanson & Representative Kathy Tingelstad hanson 2. Anoka County Sheriff Report sheriff 3. P. HearinglVacation of Easement/Lot 9, Block 6/Crown Pointe East/Ashford Dev. Corp. lot9block6 4. P. HearingNacation of Easement/Outlot AICrown Pointe East/Ashford Dev. Corp. outlota 5. Accept Easement/Oùtlot AICrown Pointe East/Ashford Dev. Corp. aeoutlota 6. P. HearingNacation of Easement/Outlot B/Crown Pointe East/Ashford Dev. Corp. outlotb 7. Accept Easement/Outlot B/Crown Pointe East/Ashford Dev. Corp. aeoutlotb 8. Discuss Well #7 Location/97-12 disc9712 9. Review Request of Ashford Development to Approve Revised Grading Plan! chester! Chesterton Commons 10.ICMA Armual Conference icma II. Office Lease for Lions Club lions Non-Discussion/Consent Items 12. Garbage Hauler License Renewal garbage 13. Lot Split/Variance/4930 Marystone Blvd NWlNeilson neilson 14. SUP/Customer Appreciation DayslSuperAmerical13727 Hanson Blvd NW sa 15. Amended SUPlPropane Tank/3631 Bunker Lake Blvd NW/SuperAmerica propane 16. VariancelFence Height/Children's World Learning Center fence 17. Variance/14227 Crane St. NW/Contractors Property Dev. Corp. cranest 18. Receive Bids/95-14/Crooked Lake Blvd NW bid9514 19. Award Bid/97-14IPrairie Road/Bunker Lake Blvd NW Improvements bid9714 20. Approve Final Payment/96-8/Misc. Bituminous Park Trails fpay968 21. Award Bid/97-5/Woodland Estates bid975 22. Authorization to Hire Public Works Maintenance Employee position 23. Waive All Pennit FeeslPublic Works Expansion Project permitfees 24. Acknowledge Reimbursements/1996 Excess Snow Plowing Costs snowplowing 25. Approve Change Order #1/96-30/Cherrywood Estates co19630 26. Approve Quotations/94-30/City Hall Landscaping land9430 27. Ord. 214IPublishing of Ordinance ord214 Mayor-Council Input Payment of Claims Adjournment ]1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JUNE 3, 1997 TABLE OF CONTENTS RESIDENT FORUM · · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . · · · · · · · · · · · · · · · · · · · · · · 1 CONSENT AGENDA · · · · · · · · · · · · · · · · · · · · · · · 1 Garbage hauler license renewal . · · · · · · · · · · · · 1 Resolution Rl17-97 lot split/variance/4930 Marystone Boulevard NW/Neilson · · · · · · · · · · · · · · · 1 Resolution Rl18-97 SUP/customer appreciation days/ SuperAmerica/13727 Hanson Blvd. NW · · · · · · · · 1 Resolution R119-97 variance/fence height/Children's World Learning Center . · · · · · · · · · · · · · · · · · 1 Resolution R120-97 variance/14227 Crane st. NW/Contractors Property Dev. Corp. · · · · · · · · · · · · · · · · 1 Resolution R121-97 award bids/97-14/Prairie Road/ Bunker Lake Blvd. NW/improvements . · · · · · · · · 1 Resolution R122-97 approve final payment/96-8/misc. park bituminous trails . · · · · · · · · · · · · · · · · 1 Resolution R123-97 award bids/97-05/Woodland Estates . · 1 Authorization to hire public works maintenance employee 1 Waive all permit fees/public works expansion project . . 1 Acknowledge reimbursements/1996 excess snow plowing costs 2 Resolution R124-97 approve change order #1/96-30/ Cherrywood Estates · · · · · · · · · · · · · · · · 2 Approve quotations 94-30/City Hall landscaping . · · · · 2 APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · · · 2 SENATOR PAULA HANSON & REPRESENTATIVE KATHY TINGELSTAD · · · 2 ANOKA SHERIFF REPORT · · · · · · · · · · · · · · · · · · · · 2 VACATION OF EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION . . · · · · · · · · · · · · · · · · · · · · · · · 3 Resolution R125-97 approving vacation of easement · · · 3 VACATION OF EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION · · · · · · · · · · · · · · · · · · · · · · 3 Resolution R126-97 approving vacation of easement · · · 3 ACCEPT DRAINAGE & UTILITY EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION . · · · · · · · · · 4 Resolution R127-97 accepting easement · · · · · · · · · 4 VACATION OF EASEMENT 97-04/CROWN POINTE EAST/ ASHFORD DEVELOPMENT CORPORATION · · · · · · · · · · · · 4 Resolution R128-97 approving vacation of easement · · · 4 ACCEPT DRAINAGE & UTILITY EASEMENT/CROWN POINTE EAST/ ASHFORD DEVELOPMENT CORPORATION · · · · · · · · · · · · 4 Resolution R129-97 accepting easement · · · · · · · · · 4 DISCUSS WELL #7 LOCATION/97-12 · · · · · · · · · · · · · · · 4 Resolution R130-97 to proceed with negotiations to purchase parcel for Well #7 · · · · · · · · · · · · · 5 REVIEW REQUEST OF ASHFORD DEVELOPMENT TO APPROVE REVISED GRADING PLAN/CHESTERTON COMMONS · · · · · · · · · · · · 6 ICMA ANNUAL CONFERENCE · · · · · · · · · · · · · · · · · · · 9 Resolution R131-97 approving attendance at ICMA annual conference . · · · · · · · · · · · · · · · · 10 -- ---~~-_.-.--_._- -.._-- - - -- u II Regular Andover City Council Meeting Minutes - June 3, 1997 Table of Contents Page ii OFFICE LEASE FOR LIONS CLUB . · · · · · · · · · · · · · · · · 10 Resolution R132-97 approving the office lease for the Lions Club . · · · · · · · · · · · · · · · · · · · · 10 AMENDED SUP 97-10, BULK STORAGE OF LIQUID FUELS/ LOCAL OIL COMPANY OF ANOKA, INC. · · · · · · · · · · · · 11 Resolution R133-97 amending SUP 97-10 to allow bulk storage of liquid fuels · · · · · · · · · · · · · · · · 12 RECEIVE BIDS/95-14/CROOKED LAKE BOULEVARD NW · · · · · · · · 12 Resolution R134-97 accepting bids · · · · · · · · · · · 12 ORDINANCE NO.214/PRESERVATION OF SHADE TREES/PUBLISHING OF ORDINANCE . . · · · · · · · · · · · · · · · · · · · · · 12 MAYOR/COUNCIL INPUT . · · · · · · · · · · · · · · · · · · · · 13 Super 8 Motel · · · · · · · · · · · · · · · · · · · · · 13 Recommendation of Donald Jacobson · · · · · · · · · · · 13 APPROVAL OF CLAIMS · · · · · · · · · · · · · · · · · · · · · 14 ADJOURNMENT . . . . · · · · · · · · · · · · · · · · · · · · · 14 _..- --- ---~-- -0 .. __.__ - -<. -- - - ~ (fMJU.-/fl; /997 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 REGULAR CITY COUNCIL MEETING - JUNE 3, 1997 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, June 3, 1997, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Knight, Kunza, Orttel Councilmembers absent: None. Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Planner, John Hinzman Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM A resident came forward to request that Item #15, currently listed as a non-discussion item, be changed to a discussion item. Mayor McKelvey stated that Item #15 could be changed to this status. He further stated Item #27 should also be changed to discussion status. AGENDA APPROVAL MOTION by Kunza, seconded by Dehn, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item l2 Garbage Hauler License Renewal Item 13 Lot Split/Variance/4930 Marystone Boulevard NW/Neilson (See Resolution R117-97) Item 14 SUP/Customer Appreciation Days/SuperArnerica/13727 Hanson Blvd. NW (See Resolution RI18-97) Item 16 Variance/Fence Height/Children's World Learning Center (See Resolution Rl19-97) Item 17 Variance/14227 Crane st. NW/Contractors Property Dev. Corp. (See Resolution R120-97) Item 19 Award Bids/97-14/Prairie Road/Bunker Lake Blvd. NW/lmprovements (See Resolution Rl2l-97) Item 20 Approve Final Payment/96-8/Misc. Park Bituminous Trails (See Resolution Rl22-97) Item 2l Award Bids/97-05/Woodland Estates (See Resolution Rl23- 97) .- ~ . ," .. . ., - ~.- - . .. Regular Andover City Council Meeting I ' Minutes - June 3, 1997 Page 2 Item 22 Authorization to Hire Public Works Maintenance Employee Item 23 Waive All Permit Fees/Public Works Expansion Project Item 24 Acknowledge Reimbursements/1996 Excess Snow Plowing Costs Item 25 Approve Change Order #1/96-30/Cherrywood Estates (See Resolution R124-97) Item 26 Approve Quotations 94-30/City Hall Landscaping MOTION by Kunza, seconded by Dehn, to remove Items #15, #18 and #27 from the Consent Agenda, and to approve the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES April 29, 1997, Special Meeting: Correct as written. May 15, 1997, Joint Meeting: Correct as written. May 20, 1997, Regular Meeting: Correct as written. MOTION by Orttel, seconded by Knight, to approve the April 29, 1997, Special City Council Meeting. Motion carried on a 3-Yes, 2-Abstain (Dehn, Kunza) vote. MOTION by Orttel, seconded by Dehn, to approve the May 15, 1997, City Council/Parks Commission Meeting. Motion carried on a 4-Yes, 1- Abstain (Kunza) vote. MOTION by Orttel, seconded by Kunza, to approve the May 20, 1997, Regular City Council meeting and EDA Meeting. Motion carried unanimously. SENATOR PAULA HANSON & REPRESENTATIVE KATHY TINGELSTAD Mayor McKelvey introduced Senator Paula Hanson and Rep. Kathy Tingelstad, who were awarded appreciatory plaques from the City of Andover for their efforts in acquiring a $500,000 grant for the City of Andover for contaminated site clean-up. ANOKA SHERIFF REPORT Capt. Bruce Andersohn of the Anoka County Sheriff's Department gave a brief report of calls handled by both law enforcement officers and community service officers. Councilmember Kunza inquired how many CSO's are currently working for the County. Capt. Andersohn replied only one at this time, but explained the Sheriff's Department is attempting to hire more, as --- -- - - -- -~ ~- -" .. ._.~- -.._,- --- ---- I) Regular Andover City Council Meeting Minutes - June 3, 1997 Page 3 they are a valuable asset to law enforcement for their ability to handle low-level police calls. Mr. Fursman inquired if the Sheriff's Department was able to effectively handle the current number of police calls from the City. Capt. Andersohn stated the Sheriff's Department is able to meet the City's needs sufficiently at this time, and with the addition of the school liaison officer for the summer months, he sees no cause for concern at this time. Mayor McKelvey brought up the issue of excessive number of vehicles parking near the boat landing on Heather Lane on the weekends, and asked if this area could be patrolled during those hours. Capt. Andersohn indicated this would be done. Mayor McKelvey stated he had two letters from citizens expressing appreciation for the City's efforts in assisting residents with the recent water overflow situation. He read the two letters from citizens who were very appreciative of the City's efforts. VACATION OF EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION Mayor McKelvey opened the public hearing on this item at 7:24 p.m. No one came forward to address Council on this issue. MOTION by Kunza, seconded by Dehn, to close the public hearing. The motion carried unanimously. 7:24 p.m. MOTION by Knight, seconded by Dehn, to approve the Resolution prepared for the vacation of drainage and utility easement. (See Resolution R125-97) Motion carried unanimously. VACATION OF EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION Councilmember Kunza inquired regarding the reason for the excessive number of outlots in this development. Mr. Carlberg replied there are wetlands on both outlots in question, and the developer has received permission to fill these wetlands. Mayor McKelvey inquired if these would then become buildable lots. Mr. Carlberg replied affirmatively. Councilmember Dehn inquired if the filling of the outlots was the responsibility of the developer, and if the City would receive the outlots back. Mr. Carlberg replied the filling was the developer's responsibili ty, and the City would not receive the outlots back. Mayor McKelvey opened the public hearing for this item at 7:26 p.m. No one came forward to address the Council on this issue. ----- ~ --- -. - Regular Andover City Council Meeting r I Minutes - June 3, 1997 Page 4 MOTION by Dehn, seconded by Kunza, to close the pUblic hearing. The motion carried unanimously. 7:26 p.m. MOTION by Dehn, seconded by Knight, to approve the Resolution prepared for the vacation of the drainage and utility easement. (See Resolution R126-97) Motion carried unanimously. ACCEPT DRAINAGE & UTILITY EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION MOTION by Orttel, seconded by Dehn, to approve the Resolution prepared for the accepting the drainage and utility easement. (See Resolution R127-97) Councilmember Dehn inquired if this action would affect any surrounding developments. Mr. Carlberg replied it would not. Motion carried unanimously. VACATION OF EASEMENT 97-04/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION Mayor McKelvey opened the public hearing at 7:28 p.m. No one came forward to address Council on this issue. MOTION by Dehn, seconded by Kunza, to close the public hearing. Motion carried unanimously. 7:28 p.m. MOTION by Knight, seconded by Dehn, to approve the Resolution prepared for the vacation of the drainage and utility easement. (See Resolution Rl28-97) Motion carried unanimously. ACCEPT DRAINAGE & UTILITY EASEMENT/CROWN POINTE EAST/ASHFORD DEVELOPMENT CORPORATION MOTION by Knight, seconded by Dehn, to approve the Resolution prepared for accepting the drainage and utility easement. (See Resolution Rl29- 97) Motion carried unanimously. DISCUSS WELL #7 LOCATION/97-12 Scog Cfß:t~iftk ~Vp~IJr;:I!P~t<. requested that Council discuss the ~li , L'y ul..cr I location of municipal well #7. The City is currently working on municipal well #6 to be located in Sunshine Park. Future well #7 is identified to be within the Woodland Estates development west of Sunshine Park. During the plat review, a potential site was IJ Regular Andover City Council Meeting Minutes - June 3, 1997 Page 5 identified at the northeast corner of the development just off Nightingale street. This location coincides with the central well field concept developing in this area. Staff is requesting Council authorization to negotiate the purchase of this parcel from Woodland Development. Elf'.;æl:soN . Mr. MlnzmðfiR showed a map of the proposed locatlon of the well on an overhead. He stated there are currently five wells in operation within the City, with work being done on a sixth. He stated water levels in these wells are at a critical stage due to excessive watering in the City, and stated there is a watering ban in place at this time. He stated it is critical for the City to get two more wells on-line in the near future, and stated it is Staff's desire to have the next two wells become operational at the same time. Councilmember Orttel requested clarification that this well house N' would be located at the entrance to this development. Mr. IT; 'R '? .!;, T.LœœksðJ replied the location of the well house is the desire of the developer, and stated the well house will be constructed to look like a house. Councilmember Orttel observed there were many wells in this area, and " inquired if this would be harmful in any way to the aquifer. Mr. ~~$O ~¡;rY-.Rn replied it would be appropriate to study this issue in more detail if any future wells were planned in this area. Councilmember Orttel inquired if the City would realize financial savings from having the wells situated close together. Mr. HiE &l~Ul1~k.5ðtJ replied it would make water treatment easier and more efficient. Councilmember Knight inquired if an aquifer stU~h~d be completed before the City purchases this property. Mr. ~ ~ replied this was not expected to be an issue and, if it became an issue, the City could merely sell back the property. Councilmember Dehn expressed concern about the aqUif~~~~, stating a proximi ty study of the wells should be done. Mr.....fi , ~ replied a study could be done by Staff regarding this issue. MOTION by Knight, seconded by Dehn, to approve the Resolution as presented. (See Resolution R130-97) Motion carried unanimously. Councilmember Orttel inquired if the ~~o~se would take up an entire lot in this development. Mr. Æ replied affirmatively, stating the developer wishes the well house to blend in with the rest of the development. Councilmember Dehn inquired if this was Cit~~~Ælstating most other well houses are on smaller lots. Mr. .~ 1 replied with a larger lot, landscaping can be done to improve aesthetics. -.----- ---- .-- -.- I, Regular Andover City Council Meeting Minutes - June 3, 1997 Page 6 REVIEW REQUEST OF ASHFORD DEVELOPMENT TO APPROVE REVISED GRADING PLAN/CHESTERTON COMMONS Mr. ~~~ discussed the request by Ashford Development to approve a revised grading plan for Chesterton Commons. The developer is currently grading to the revised plan at his own risk and the proposed changes to the grading plan for Chesterton Commons will affect the design of the Hamilton Square development just south of Chesterton Commons. Mr. ~~« showed an overhead of the proposed changes, including the relocated ponding areas, and outlets and drainage areas. He stated this work is still in progress, and the plan has not been finalized as of yet. He stated Staff's request of Council at this time is for comments and concerns for this plan. Councilmember Dehn inquired regarding the purpose of removing the corner pond, and ~ would be enough ponding elsewhere to compensate. Mr. ' replied this was also an issue that Staff raised, and it is still being discussed with the developer. Councilmember Dehn expressed concern that Council Will~ßPcePting a plan that is different from the original plan. Mr. ,fif stated this plan is in the discussion stage only at this time, and has not yet been finalized. Councilmember D~n~ired how this plan would affect the Hamilton property. Mr. ~ replied neither a ponding system nor a pipe should have an effect on this property. Councilmember Dehn stated that without accurate figures, there was no way to make a decision. She stated the developer should present the figures to Council first before a decision is made. Mr.~k.56# replied he would review the figures with the developer. Councilmember Dehn observed there is another development to the east of the Chesterton Commons d~nt and inquired how this plan would affect that property. Mr. - replied there would be no effect on this property. ~~ember Dehn inquired how this plan would affect the ditch. Mr. replied this plan meets City criteria and will also have to be approved by the Coon Creek Watershed District. coun~er Knight inquired how many ponds were in each development. Mr. replied Hamilton development has one on the northeast corner, and the Chesterton development has many throughout the property, although none that are adjacent to the Hamilton pond. Councilmember Knight inquired if the letter in~~d~n the Council packet was to be part of the discussion. Mr. ~ replied the two , -. . . Regular Andover City Council Meeting Ii Minutes - June 3, 1997 Page 7 developers will have to coordinate their activities, and this will need to be worked out between them. Councilmember Dehn inquired ~»as City policy to change grading plans to this extent. Mr. ~ replied it was up to Council to approve or disapprove the final plans once they are known. Mayor McKelvey inquir)?~~ Hamilton sewer discharge was part of this discussion. Mr.' replied some aspects of it will need to be discussed. Mayor McKelvey inquired if the ponding was taken from the southwest corner, and if there was no agreement to pipe water from Chestrlf1t~ý how the water would be moved from the Hamilton property. Mr. replied it would be difficult to move the water with that scenario. Mayor MCKe:¡~f{ed the water could go along the Hamilton property line. Mr.. replied the sanitary sewer could be on the Hamilton property, and the water would loop through the Chesterton property. Mayor McKelvey inquired if the ponding was gone and there was no agreement made regarding the storm sewer on the Chesterton property, how would Chesterton receive sewer and water service. Mr. ,llifiEma~~J replied this would also be a difficult scenario, which is the reason for the developer's proposal, which is the most feasible at this time. M~KelVey inquired if any other options were available. Mr. ~ replied the water could be piped down Crosstown, but there would be easement issues involved with this method. He stated the City could become involved in this to the extent necessary. He stated these issues need to be resolved before construction on this project can begin. Mayor McKelvey inquired if this issue was not settled, could the project go forward at all. Councilmember Knight inquired if Council was expected to make this decision for the developer. Councilmember Orttel stated the developers should be able to work this out between themselves. Mayor McKelvey directed Staff to have the developers make their final decision and p~t the results at a Council meeting in the near future. Mr. i ~rePlied this issue will, hopefully, be resolved by the June 17th meeting of the City Council. Mayor McKelvey asked for public comments on this issue. Jerry windschitl came forward to address Council on this issue. He stated the City has adopted a ponding policy that is difficult for developers to comply with, namely that all lots affected by a pond have to be raised to lOO-year floor height. He explained the difficulties of filling ponds to City specifications. He stated this - . I) Regular Andover City Council Meeting Minutes - June 3, 1997 Page 8 policy is a detriment to developers and, in the future, developments will have no ponds at all because of the difficulty of meeting these requirements. He stated this policy is asking developers to provide drainage for the City, at no cost to the City, and is asking too much of the developers. Councilmember Orttel stated the City is trying to avoid eminent domain for the 150 feet necessary and suggested the water be run down Crosstown. Mayor McKelvey stated there is a manhole to contend with and easement issues on the Hamilton property. A discussion ensued regarding where the manhole could be relocated and easement issues related to this project. Lori Hamilton came forward to address Council on this issue. She stated her pond is large but has less than one CFS of output. She stated the City doesn't want the pond to flow to the south and asked what the plan was for this pond, and how the storm water is expected to flow through. Councilmember Orttel requested clarification that the output of the pond was less than 1 CFS. Ms. Hamilton replied this was not acceptable to the City. Mr. ~~d stated the ponding plans are still being reviewed and the Watershed District determination was to go north. He stated if the Hamilton property owners desire, the pond can flow south, but there are many concerns in connection with that direction. Councilmember Knight asked Ms. Hamilton if it was her desire that the pond flow south. Ms. Hamilton indicated she would approve of either direction, and that she,~r~ng to also accommodate the Post Office and Group Health. Mr..$ ~ reiterated the pond could also flow south, but many more issues would be raised with that direction. Councilmember Orttel stated a mistake was made when this flow was put across the property initially. Ms. Hamilton inquired if the pond would still need to be drained and the cost of doing so. She stated she wishes to accommodate the nearby businesses. Mayor McKelvey stated the exact figures need to be received from the engineers regarding ponding and drainage. Winslow Holasek came forward to address Council on this issue. He inquired regarding the possibility of draining the storm sewer through the Winslow Hills development. He stated the amount of runoff was limited to 25-year runoff. His flow is at 75 CFS and he was told by the city he has an allowance of 9 left. He stated if this project had been done correctly from the start, he could have drained his pond for _._--~ -----_.------- --~- --- - Regular Andover City Council Meeting I) Minutes - June 3, 1997 Page 9 .04 per foot. He was told by the City the flow had to go north and the main issue was the evaluation of the pond. He expressed concern regarding the City's requirement for recertification of each pond. Councilmember Orttel requested clarification that if Mr. Holasek used 9.67 CFS as the outflow, it would be necessary to recertify. Mr. Holasek stated that was his understanding. Mr. ~f,~~~~ stated the City would look at the other ponds and the developer would need to provide more ponding. Councilmember Orttel inquired if the developer would need to recertify ~~¡Ond size was increased and the CFS outflow reduced. Mr. fi stated the rates and peak times would have to be reviewed before a decision was made. Councilmember Orttel inqu~ &f this was a Watershed District concern or a City concern. Mr. ~ ~ replied both have issues that need to be dealt with. Mr. Holasek stated the City storm sewer system was not being set up properly, and aSked~~~easibility study was not done for all the developments. Mr. replied these issues have already been discussed with the engineers and the Watershed District. The culverts have been evaluated and the pipe systems have the available capacity. co~ember Dehn inquired what the minimum storm sewer size is. Mr. ji{ replied 15 inches. Mr. Holasek stated this pond would only require a 6-inch pipe and inquired how it could be ~~to lower the water level without any supporting figures. Mr. replied the City Engineers have created this design. Mr. Windschitl stated there is a large amount of water drainage but the pipe is not 100-year overflow. The water is draining to a 100- year level. He stated his concern with the amount of water from the Hamilton property being drained through his property. Mayor McKelvey stated the City Engineers would be able to further review Mr. Windschitl's concerns. Mr. Holasek inquired if the revised figures for this project would be available at the next City Council meeting. Mayor McKelvey replied he hopes Staff is able to complete them within a week. ICMA ANNUAL CONFERENCE Dick Fursman, City Administrator, stated he is asking the City to cover expenses of $435.00 for registration to this conference, being . .' T) Regular Andover City Council Meeting Minutes - June 3, 1997 Page 10 held September 14-17 in Vancouver, Canada. If this expenditure is approved, he is willing to pay his own way for transportation and lodging expenses, and also to use personal time to attend. Councilmember Dehn expressed her support for this request, as did Mayor McKelvey. Mayor McKelvey stated he feels this expenditure is a proper use of City funds and he would be inclined to grant Mr. Fursman all the expenses, if he so desired. MOTION by Knight, seconded by Dehn, to approve the Resolution as presented. (See Resolution R131-97) Motion carried unanimously. OFFICE LEASE FOR LIONS CLUB Mr. Fursman stated the Lions Club will be leasing office and storage space from the City, as per previous Council direction. Council is requested to choose an appropriate rent amount of $300, $400 or $500 per month. Councilmember Knight inquired if this action would cause the Lions Club to lose their tax-exempt status. Councilmember Orttel replied it would not. Councilmember Dehn inquired if there would be any legal issues connected with this action. Councilmember Orttel stated there would be none. Mr. Fursman stated it was not an uncommon practice for cities to lease space to various organizations on a month-by-month basis. Councilmember Dehn suggested an official policy be in put in place with language for these types of situations. Mr. Fursman replied that the Council could direct Staff to draw up such a pOlicy. However, since it is City property, the City has the option of choosing who may lease space from them. Councilmember Dehn replied this action would set a precedent, and again suggested a policy be put in place against future requests. Councilmember Knight inquired what Staff's recommendations were for the rental amount. Mr. Fursman replied Staff was amenable to any amount, and suggested $400.00. Councilmember Dehn inquired if this was a fair amount for both parties. Councilmember Orttel stated it was. MOTION by Knight, seconded by Dehn, to approve the Resolution as presented. (See Resolution R132-97) Motion carried on a 4-Yes, l- Abstain (McKelvey) vote. Regular Andover City Council Meeting I ) Minutes - June 3, 1997 Page 11 AMENDED SUP 97-10, BULK STORAGE OF LIQUID FUELS/ LOCAL OIL COMPANY OF ANOKA, INC. An unidentified resident of 13722 Underclift street NW came forward to address Council regarding this item. She stated her residence is next to this field owned by Anoka Oil, and has many concerns regarding the excessive amount of garbage in this field, which blows onto her property. She inquired whether the owners of this property were required to put up a fence to prevent this from happening. She further inquired if the personnel filling the proposed propane tanks would be certified and properly trained to do so. She stated there are also concerns regarding propane fumes escaping, or a propane gas spill. Mayor McKelvey requested clarification regarding the location of this resident's house. She stated it is directly adjacent to the field owned by Anoka Oil. Councilmember Knight inquired if a fence was required on this property. Mr. Carlberg replied when this property is developed, a six-foot fence will be required. The owner/operator of the SuperAmerica adjacent to this field came forward to address Council. He stated the propane tank would be located on SuperAmerica property, and all employees would be trained and certified in the proper filling techniques. A second unidentified resident stated the car wash was occasionally being run after 10:00 p.m., in violation of City code. Councilmember Dehn inquired regarding the handling of accidental spills or leaks. The SA owner/operator replied the guidelines would be the same as a gasoline spill. Councilmember Dehn suggested additional signage be posted reminding patrons to use the trash containers. The SA owner/operator replied there were a number of trash containers already in existence on this facility. Councilmember Orttel inquired if the snow that was dumped on this field last winter was from the SA station. The SA owner/operator replied it was from this property. Councilmember Knight observed the bulk of the garbage in residents' yards was apparently coming from the SA station. The SA owner/operator replied his employees are required to clean up the SA area on a daily basis and Anoka Oil is required to clean up their property also. The unidentified resident stated trucks came from allover to dump snow on this field last winter which was several feet high, (it was ..-- ---- .' I) Regular Andover City Council Meeting Minutes - June 3, 1997 Page 12 not only snow removed from the SA property) . She stated when the snow mel ted, there was an excessive amount of dangerous garbage left, such as broken glass. She also stated over-the-counter drugs have been found on this property. She stated she is very concerned about this issue because there are large numbers of children in the immediate area. MOTION by Knight, seconded by Orttel, to approve the Resolution as presented. (See Resolution R133-97) Motion carried unanimously. Further discussion of these issues took place after the vote, with the residents and the SA owner/operator exchanging phone numbers. The SA owner/operator stated he would be contacting Anoka Oil to express the resident's concerns regarding their property. Council directed Staff to monitor the situation as necessary. RECEIVE BIDS/95-14/CROOKED LAKE BOULEVARD NW Mayor McKelvey inquired if a public hearing would be necessary regarding this item. Mr. Hinzmann replied it would be, as the project was over 5% of the estimated cost. MOTION by Orttel, seconded by Knight, to approve the Resolution as presented. (See Resolution R134-97) The motion carried unanimously. ORDINANCE NO. 214/PRESERVATION OF SHADE TREES/PUBLISHING OF ORDINANCE Mr. Carlberg requested a discussion of the recently approved (May 6) ordinance regarding tree preservation. He showed the minutes of the Tree Commission with the language dealing with planting and/or preservation of trees. Councilmember Orttel inquired regarding the general reason for the update of city ordinances. Mr. Carlberg replied it was Staff's intent to make minor changes and bring the ordinances into compliance with the City's mission statement requirements. Councilmember Dehn inquired how long this ordinance has been in effect and if it was being enforced. Mr. Carlberg replied any plot of record after May 6, 1997, is required to comply with this ordinance. Mayor McKelvey observed the ordinance does not clearly state the requirement of one tree per lot to be planted. Councilmember Knight stated replanting of one tree per lot does not appear to be an unreasonable request. Mr. Windschitl came forward to address Council regarding this issue. He stated the language of this ordinance was not written by the City ." r Regular Andover City Council Meeting Minutes - June 3, 1997 Page 13 forestry intern, and was inserted unofficially after the public hearing. He stated this ordinance creates a substantial financial hardship for homeowners, especially first-time home buyers. He stated that with the provision of the size and type of tree, and the warranty requirement, a cost of $400-500 would be added to the cost of each lot. Mr. Carlberg r~d {he Planning Co~i~sion reviewed this ordinance as written on ~. j 1997. On ~ 1 ~, 1997, Council reviewed the amended ordinance with the current requirements and approved the ordinance as stated. Councilmember Orttel inquired if this ordinance was enforced on a lot- by-lot basis. Mr. Carlberg stated the developer has the option of preserving at least one tree in the front of the lot, or replanting one tree in the front of the lot. Mayor McKelvey stated the ordinance did not clearly state that requirement. Councilmember Orttel requested this ordinance be brought back for further discussion, as the content was actually changed instead of only minor corrections being made. MAYOR/COUNCIL INPUT 6119 7t1?cø.:4¿(),(!/flJ/lSòtJ ¿£.to s;/f';l §a¡Cllérfe: oN !ro}JSðJJ BLOD ""V'- e I:"L",l - Mayor McKelvey stated the gU13~.J 8 !füLcl developer is planning to clear-cut their land. Recommendation of Donald Jacobson - Mr. Fursman stated Donald Jacobson, a previous member of the City Council, is applying for a position on the Metropolitan Council. He inquired if the City would choose to formally support his application. Councilmember Dehn stated an action of this sort would only be appropriate if Mr. Jacobson was the only applicant from the City. She stated it would then be appropriate for the City to formally approve, since Mr. Jacobson has previously served the City in a formal capacity. Councilmember Orttel stated anyone on the Council who chooses to do so can send an individual approval of Mr. Jacobson's application. Mr. Fursman stated he will obtain the name and address for approvals to be sent to. 0 Regular Andover City Council Meeting [ ) Minutes - June 3, 1997 Page 14 APPROVAL OF CLAIMS MOTION by Dehn, seconded by Knight, to approve Claims in the amount of $335,517.18 as presented. Motion carried unanimously. ADJOURNMENT MOTION by Dehn, seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:30 p.m. Respectfully submitted, Cindy Schneider Recording Secretary TimeSaver Off Site Secretarial - -- >-., . ....