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HomeMy WebLinkAboutCC February 4, 1997 U' CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - February 4, 1997 agenda 6:30 - Park Commission Interviews Call to Order -7:00 PM Bookmark Resident Forum Name Agenda Approval Consent Agenda Approval of Minutes minutes Introduction of New Deputies Discussion Hem 1. Coon Creek Watershed District Update/Bob Boyum ccwd 2. Approve Advertisement for Vacancy/Coon Creek Watershed District vacancy 3. TKDA Presentation tkda 4. Commercial Site PIan/BiIl's SuperettelHanson Blvd. NW bills 5. Non-Conforming Home Occupations, ConI. home 6. Adolfson & Peterson Senior Housing Project Update housing 7. Public Works Bldg. Discussion pworks 8. 1996 Building Dept. Report building 9. Approve Revision to Assessment Manual manual 10. Part-time Fire Marshal Hiring Update fire 11. League of Minnesota Cities Training league 12. Request Funding/Andover Family Fun Fest funfest Non-Discussion/Consent Hems 13. Amend Ordinance 33 ord33 14. Appoint Community Service Officers to Enforce Ordinance 53 ord53 15. Accept Easement/Schalwig schalwig 16. Approve Revised GradinglDrainage/Erosion Control Plan/Woodland Estates woodland 17. Approve Security Lighting/City Hall Park Complex #IINorth Parking Lot lighting 18. Approve Bikeway Locations/Woodland Estates bikeway 19. Accept Resignation/Coon Creek Watershed Board Member resign 20. Approve Change Order #4 (Compensating)/93-7 & 94-13/City Hall Park co937 Complex #2 & Andover Commercial Park 21. Approve Final Payment/93-7 & 94-13/City Hall Park Complex #2 fpay937 & Andover Commercial Park 22. Parking Request parking Mayor-Council Input Payment of Claims Adjournment ... - -~ --- --~. - (1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - FEBRUARY 4, 1997 TABLE OF CONTENTS RESIDENT FORUM · · · · · 1 AGENDA APPROVAL · · · 1 CONSENT AGENDA Amend Ordinance 33/Parking · · · · · 2 Appoint Community Service Officers to enforce Ordinance 53/ Dog Ordinance · · · · · · · · · 2 Accept easement/Schalwig · · · · · · · · · · 2 Resolution R033-97 approving revised grading/drainage/erosion control plan/Woodland Estates · · · · · · 2 Approve security lighting/City Hall Park Complex #1 · · 2 Approve bikeway locations/Woodland Estates · · · · 2 Accept resignation/Coon Creek Watershed Board member · · 2 Resolution R034-97 approving Change Order #4/IP93-7 and IP94-13/City Hall Park Complex #2 & Commercial Park 2 Resolution R03S-97 approving final payment/IP93-7 & 94-13 · 2 Parking request · 2 APPROVAL OF MINUTES · · · 2 INTRODUCTION OF NEW DEPUTIES · · · · · · · · 2 DECLARE DOGS AS BITING DOGS · · · · · · · · 2 Resolution R036-97 declaring dogs at 3529 139th Avenue as biting dogs · · · · · · 3 COON CREEK WATERSHED DISTRICT UPDATE/BOB BOYUM · · 3 ADVERTISEMENT FOR VACANCY/COON CREEK WATERSHED DISTRICT Motion to approve · · · · 3 TKDA PRESENTATION · · · · · 3 COMMERCIAL SITE PLAN/BILL'S SUPERETTE/HANSON BOULEVARD NW · · 4 NON-CONFORMING HOME OCCUPATIONS · · · · · · 8 ADOLFSON AND PETERSON SENIOR HOUSING PROJECT UPDATE Motion authorizing Staff to prepare Minor Plan Amendment 9 REQUEST FUNDING/ANDOVER FAMILY FUN FEST Motion to contribute $2,500 to the event · · · · · 9 PUBLIC WORKS BUILDING DISCUSSION · · · · · 10 Motion to proceed with final plans and specs up to $10,000 11 1996 BUILDING DEPARTMENT REPORT · · 11 REVISION TO ASSESSMENT MANUAL Motion to approve · . · · 11 PART-TIME FIRE MARSHAL HIRING UPDATE · · · · 11 Motion to table to first meeting in March · · 12 ORDINANCE S6/SUNDAY INTOXICATING LIQUOR SALES Motion to table · . · · · 12 LEAGUE OF MINNESOTA CITIES TRAINING · 12 QUOTATION/WELL #6 PILOT WELL/PROJECT 95-12 Motion to approve quote to E. H. Renner · · 12 APPROVAL OF CLAIMS 12 ADJOURNMENT . · · · · · 12 --- --- ..-- ----- - -. --- ----0.-- affttv-ur! 7.-dr If) (<:;1'1 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 REGULAR CITY COUNCIL MEETING - FEBRUARY 4, 1997 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on February 4, 1997, 7:00 p.m., at the Oak View Middle School, 15400 Hanson Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Knight, Kunza, Orttel Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Fire Chief, Dan Winkel Building Official, Dave Almgren Public Works Superintendent, Frank Stone Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Richard Heidelberqer. 2052 Bunker Lake Boulevard - stated the City Council voted to condemn some of his property at the December 17, 1996, meeting because of his unwilling to negotiate that sale. He disputed the statements that he was unwillingness to negotiate and outlined the meetings and conversations he's had with the City Attorney and City Staff. He thought the problem was that the contract written by the Attorney last fall had the incorrect price. He had asked that the purchase agreement be corrected, but that was not done. He stated he is willing to negotiate and to sign the papers granting the City access to his property to begin the project. He felt he has made an effort and shown a willingness to negotiate. Mr. Fursman explained the condemnation was done in conjunction with another piece of property in the area to avoid duplication of costs in the event they could not reach an agreement with Mr. Heidelberger. Since last fall the City has learned that there are some poor soils to be corrected plus debris to be removed from Mr. Heidelberger's property. Negotiations with Mr. Heidelberger will continue for the next three months before the matter would be heard by the Commission. Attorney Hawkins stated he has just received the appraisal on the property, and they will continue to negotiate. He stated the problem with the purchase agreement negotiated last fall was the acreage amount was not correct. The Council assured Mr. Heidelberger that negotiations will continue for several more months. AGENDA APPROVAL Add Declare Dogs as Biting Dogs immediately after the Introduction of the New Deputies; 12a, Approve Quotation/Well #6 pilot Well/Project 95- 12; and 12b, Ordinance 56, Sunday Intoxicating Liquor Sales. MOTION by Kunza, Seconded by Dehn, to approve the agenda as amended. Motion carried unanimously. -. -- .. -. ," (:' Regular Andover City Council Meeting Minutes - February 4, 1997 Page 2 CONSENT AGENDA Item 13 Amend Ordinance 33/Parking Item 14 Appoint Community Service Officers to Enforce Ordinance S3/Dog Ordinance Item 15 Accept Easement/Schalwig Item 16 Approve Revised Grading/Drainage/Erosion Control Plan/Woodland Estates (See Resolution R033-97) Item 17 Approve Security Lighting/City Hall Park Complex #l/North Parking Lot Item 18 Approve Bikeway Locations/Woodland Estates Item 19 Accept Resignation/Coon Creek Watershed Board Member Item 20 Approve Change Order #4 (Compensating)/IP93-7 and IP94- 13/City Hall Park Complex #2 and Andover Commercial Park (See Resolution R034-97) Item 21 Approve Final payment/IP93-7 and IP94-13/City Hall Park Complex #2 and Andover Commercial Park (See Resolution R03S-97) Item 22 Parking Request MOTION by Knight, Seconded by Dehn, to approve the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES December 30, 1996, Special: Correct as written. January 21, 1997, Regular: Pg 6, second Motion, correct "MOTION by Knight..." to "MOTION by Orttel..." to approve the request. January 21, 1997, HRA: Correct as written. MOTION by Kunza, Seconded by Orttel, to approve the Minutes of both meetings on January 21 with the change on Page 6 of the regular meeting. Motion carried on a 4-Yes, 1-present (Dehn) vote. MOTION by Knight, Seconded by Dehn, to approve the December 30 Minutes. Motion carried on a 3-Yes, 2-Present (Kunza, Orttel) vote. INTRODUCTION OF NEW DEPUTIES Chief Deputy Pete Beberg of the Anoka County Sheriff's Department introduced Sheriff Larry Podany and Captain Lenny Christ. Captain Christ then introduced those Deputies and Community Service Officers which serve in the City of Andover. DECLARE DOGS AS BITING DOGS Mayor McKelvey reviewed the request to declare two dogs owned by Sherry Rotar, 3529 139th Avenue NW, as "biting dogs" . The Sheriff's Office has recorded eight reports of these dogs running at large and threatening the neighbors since April, 1996 . A citation was issued at the last call to the Rotar address. - - .. - ...._ _0____ -~ --- -_-0- f: Regular Andover City Council Meeting Minutes - February 4, 1997 Page 3 (Declare Dogs as Biting Dogs, Continued) Officer Yates testified he issued the citation. The dogs have not yet bitten anyone, but they have held people hostage in their cars and chased clients from a neighbor's hair salon. Even after the warnings and the citation, problems have persisted. They are vicious dogs. The owner was present earlier this evening but had to leave for another engagement when she was told the item was going to be heard much later in the evening. MOTION by Dehn, Seconded by Kunza, the Resolution as presented. (See Resolution R036-97 declaring a Rottweiler and a Pit Bull mix owned by Sherry Rotar, 3529 139th Avenue NW as "biting dogs" pursuant to Ordinance 53, the Dog Ordinance) Motion carried unanimously. COON CREEK WATERSHED DISTRICT UPDATE/BOB BOYUM Bob Boyum, Coon Creek Watershed representative, thanked the Council for their support in appointing him to the Watershed Board, but stated he is now presenting his resignation. Because of the effective transition when he started, he hoped that could be done again this time. He would be willing to be involved in the selection process for his replacement and to bring that person in early in the process for another smooth transition. The position requires preparatory time for the two meetings a month, plus an average of six or seven hours a month on other matters. The Council noted the process of sending up to three names to the County Board. Mr. Boyum's term ends in May. They thanked Mr. Boyum for his efforts over the years, appreciating all he has done. APPROVE ADVERTISEMENT FOR VACANCY/COON CREEK WATERSHED DISTRICT MOTION by Knight, Seconded by Dehn, to direct the City Administrator to advertise for a vacancy on the Coon Creek Watershed Board. DISCUSSION: The Council asked the City Administrator to check with the county regarding the deadline for submitting names so the interviewing and selection can be done in a timely manner. Motion carried unanimously. TKDA PRESENTATION John Davidson, TKDA, provided a brief background of his career and service to Andover as consulting engineer with TKDA. He is retiring the end of March, and he introduced his successor, Dick Sobiech. Mr. Sobiech stated he and the firm will do their best to continue providing service for the City. The Council thanked Mr. Davidson for his years of service to the City. . __ _0-- _._~__ [~, '4i..- Regular Andover City Council Meeting Minutes - February 4, 1997 Page 4 COMMERCIAL SITE PLAN/BILL'S SUPERETTE/HANSON BOULEVARD NW Mayor McKelvey informed those present that the legal opinion from John Bannigan of Bannigan & Kelly, P.A., the independent attorney selected by the City and residents of the Hills of Bunker Lake, basically agreed with the City Attorney's opinion that the Special Use Permit was in effect. He also noted a list of recommendations regarding the site plan from the residents; and Rademacher and Associates, Inc., has agreed with many of them. The Mayor explained the size of the structure is allowed per ordinance in that district. Rademacher and Associates has changed the color scheme to blend with the area. They have tripled the amount of money for landscaping to provide barriers and buffers. They have said it may be possible to move the building five feet forward to provide more buffer in the back. However, they were not willing to pay for the cost of installing a pump for storm water. Rademacher and Associates has said they will build a monument sign on the road rather than the standard high sign, and they would work as much as possible to make it blend into the community. Mr. Carlberg stated the signage on the building itself has not been discussed, but they will be required to comply with the regulations. Mayor McKelvey stated at this point the project is allowed to move ahead. He didn't know what else could be done, other than negotiate to have them move to the west side of Hanson Boulevard. But the State is not willing to sell the property to the City at this point. He was told by Rademacher and Associates that if the City does not have that land by i\pril, they will proceed with the construction on the east side of Hanson Boulevard as planned. Patrick J. Fugina, Attorney at Law, stated the residents made 21 suggestions regarding the site plan. He highlighted three major ones. First, they are concerned with the size of the building, as the proposed size exceeds what is needed to serve the neighborhood. By definition, the Neighborhood Business zone may be used for retail sales and services to serve the surrounding neighborhood. An 8,400 square-foot grocery store is more than a neighborhood business and is clearly designed to attract customers from other areas. Their second concern is with the ingress and egress. They are designed to use residential streets of 138th and 139th Lanes. Those roads were designed to residential standards, not commercial standards. He has not been able to find other businesses located on major roads that do not have direct access to the main road. There are concerns because of the traffic problems at the intersections of 138th and 139th Lanes and Hanson Boulevard, the line of sight and safety hazards accessing Hanson Boulevard, and the safety concerns because children will be attracted to the facility. Their solution is that the access to Bill's Superette be directly from Hanson Boulevard and that 138th and l39th Lanes would remain residential streets. In speaking with the county about this, he understands they do not want it; but it is also the City's decision. The third major concern of the residents is the necessity of a buffer between the rear of Bill's Superette and the residents that live behind it. with the size of the structure and parking lot plus the construction of two large holding ponds, no trees will be left as a buffer. f' ) Regular Andover City Council Meeting Minutes - February 4, 1997 Page 5 {Commercial Site Plan/Bill's Superette/Hanson Boulevard NW, Continued} buffer. A potential solution is to install a pumping station to pump water directly into the pond so the ponds will not be needed or could be made smaller. He felt the City bears some responsibility to paying for the pump because some of the houses were allowed to be buil t below grade, so the water from the project site cannot be diverted into Pond C. If the pump was installed, the ponds would not have to be constructed, and a large stand of trees could remain to provide the buffer to the residents. As it is, the tree plantings will take years before they provide an acceptable buffer. He urged the Council to work to preserve the stand of oak trees as a buffer. Mr. Fugina felt the Council has the authority and the obligation to provide the relief the residents are seeking and to protect the health, safety and welfare of the residents. Council discussion was on the residents' proposal of a direct ingress and egress from Hanson Boulevard. Staff stated they are not making that recommendation. If the City streets are destroyed as a result of the heavy commercial traffic, the properties on either side will be assessed for the reconstruction. In this case, it would be Bill's Superette. Mr. Carlberg stated the Special Use Permit stated the City will review the site plan; there is no reference to the City Council doing that review. The size of the building is allowed per ordinance. Rademacher and Associates is attempting to screen the facilities as much as they can. The normal setback from the residential property line is 35 to 40 feet. This structure will be over 100 feet back from the property to the east. This area is also higher than the adjacent property to the east. Councilmember Orttel felt there should be something more objective in the ordinance as to what area the zone should service, which could then relate to the size of the building. Hanson Boulevard has the potential of being a divided highway, so the business could potentially have only a right-in and right-out access. His concern is the traffic issue. It is 585 feet between the two streets, and he understands the county has the 600-foot rule. But adding traffic to 138th and 139th Lanes when the traffic today is dodging cars on Hanson Boulevard will create an unbearable situation. He wondered if just a northbound right-in lane off Hanson Boulevard would help alleviate some of the problems. Also, he has observed that in similar situations, many of the parking stalls are empty most of the time. He wondered if any of the hard surface for the parking area could be reduced. Mr. Carlberg stated 40 parking stalls are being proposed, and they are required to have 34 spaces per the ordinance. He is not sure what a difference that would make to the green space and ponding if those five or six parking stalls are eliminated. Councilmember Orttel felt there is a massive blacktop area and wondered if the matter deserves further consideration. He also questioned the size of the ponds, stating it looks as if they are 10 to 11 feet deep. He felt the ponds could be more contoured, leaving more green area. Mr. Erickson explained the watershed requirements and restrictions and sloping requirements. The ponds are designed to the 100-year storm. .-- - ..- -. -~- _. - 0- .--- - .. ...- ... ~ .. . .. t) Regular Andover City Council Meeting Minutes - February 4, 1997 Page 6 (Commercial Site Plan/Bill's Superette/Hanson Boulevard NW, Continued) Mr. Boyum explained the Coon Creek Watershed Board has taken the position that projects should not affect adjoining properties. Post development drainage is to remain the same as pre-development runoff. The water will stay on site longer but will not leave the site any faster than before the development. The system is designed to the worse- case scenario, which is the 100-year event. Discussion continued with several residents in the audience clarifying the storm drainage issue. Discussion then returned to the traffic situation. councilmember Dehn was very concerned with the truck traffic coming in at 138th Lane and leaving via 139th Lane, the problem with the sharp curves those trucks have to make to get onto the City streets and then onto Hanson Boulevard and the potential congestion along the City streets with trucks, potential customer and residential traffic in the same area. While she understands the county's position for not wanting an access directly onto Hanson Boulevard, she felt in this case it would be advisable to alleviate some of the traffic concerns into the neighborhood. Mr. Erickson stated the residential roads would be posted for weight restrictions in the spring, and all vehicles coming to and from the site will need to meet them. He will check with Rademacher and Associates to be sure they are aware of that. Councilmember Knight stated he has witnessed the terrible visibility problem on J.38th Lane. If that is to be the main entrance to this project, he didn't know what the City could do about it. Mr. Erickson stated typically site distances are taken care of when the streets are built, but that should be looked at again. Staff would not like to see the access off Hanson Boulevard, but the county has agreed to a right-in only accesses in the past. Mayor McKelvey stated if the City installs a cul-de-sac on 138th Lane as has been suggested by some residents, the traffic would be using 139th Lane, which is farther away from the curve. That, of course, would not make the residents along 139th Lane very happy. A resident asked if the business would be open 24 hours a day. If so, it would be doing a disservice to the immediate residential area. It would only be serving those people who live north on Hanson Boulevard. They felt the City should be able to dictate the hours of operation. The Council did not know the proposed hours of operation, but the City has nothing that would regulate the 24-hour status. There was a debate on the Council's ability to set the hours of operation, as the residents and Mr. Fugina argued the City has the ability to protect the health, safety and welfare of the residents by setting hours of operation, the size of the operation, traffic flow, etc. Attorney Hawkins pointed out the ability to regulate hours of operation is not governed by the ordinance. Many of the other issues have already been addressed and the City's position confirmed by an independent attorney. The site plan review is to address traffic, landscaping, buffers, etc. , which is what the Council is addressing now. '''' (" Regular Andover City Council Meeting Minutes - February 4, 1997 Page 7 (Commercial Site Plan/Bill's Superette/Hanson Boulevard NW, Continued) Councilmember Orttel explained the history of zoning the site before the property was developed so everyone moving in would be aware of those plans. A resident agreed, but they were told there would be a large buffer of trees, not the site clear cut and two ponds established. Another resident stated just because the ordinances are being meL doesn't make it right. The residents disagreed with the opinion that the 1988 decision still stands. When the Council stated the Special Use Permit was still in effect, it did so without involving the neighborhood. which they felt was a big mistake. still another resident felt a traffic assessment needs to be done to support restrictions to the development. Their position is the improvement is significantly harmful to their neighborhood, their property values and potentially to their children. Further discussion was that the county has already done a traffic study for Hanson Boulevard and in all likelihood, Rademacher and Associates has done one for the proposed project. Some residents and Councilmembers felt an independent traffic assessment should be done. Specific questions to address would be amount of traffic anticipated each day and the times of the day of the highest volume, the number of delivery trucks each day, the amount of traffic increase and congestion that will be added to the residential streets of 138th and 139th Lanes, the visibility and site distance problems on Hanson Boulevard from 138th and 139th Lanes and any other safety issues. Rademacher and Associates should also be able to provide projected daily traffic, peak hours of business and from which direction that traffic will be coming. Mr. Carlberg stated the developer has said they are gearing more toward pea~é evening hours when people will be coming home from work. The Council pointed out that any decision to block off 138th Lane to the residential area is a local issue and not that of the developer or the county. Residents noted the reason for the suggestion was to eliminate traffic from cutting through the neighborhood to access Bunker Lake Boulevard. They also argued the traffic study could be used to place restrictions on the development such as reducing the size of the building and locating the ingress and egress points. The Council cautioned that a study would not stop the development. Mr. Erickson stated it is doubtful the intersection of 139th Lane and Hanson Boulevards meets warrants at this time for a traffic signal, but it probably will in the future, especially if there is commercial development on the west side of Hanson. Councilmember Dehn asked if the restrictions applied to the fuel tanks for the SuperAmerica station on the corner of Hanson and Bunker Lake Boulevards can be applied to this project. Mayor McKelvey stated all state requirements and the same type of tanks will be used. A resident stated she spoke on behalf of the people in the neighborhood that now they feel no one is advocating what is in their best interest. They are not going away; and unless the people are heard, this is only going to get worse. Another also hoped after this is over that the Council will update the ordinances and incorporate more restrictions to protect the , -, . .... ....-. H __ ~) Regular Andover City Council Meeting Minutes - February 4, 1997 Page 8 {commercial Site Plan/Bill's Superette/Hanson Boulevard NW, Continued} residents so something like this does not happen again. Councilmember Knight stated the Council is sympathetic but has legal obligations as well. Mayor McKelvey stated he will be working and negotiating with Rademacher and Associates to the last day in an attempt to have the business located elsewhere in the City. Attorney Hawkins advised that if the Council feels a traffic study is warranted because of the safety concerns with the ingress and egress to one county road, they have the authority to require one. It was not required on the SuperAmerica and Spur developments because there were two accesses onto two different county roads in each of those cases. This is a different situation. While the Council was open to an independent traffic assessment, Staff was asked to first contact Rademacher and Associates and the county to obtain whatever information is already available. Independent engineers may have already been hired to do the studies. Also when reviewing the site plan, an effort must be made to minimize the drainage issue and to save as many trees as possible to buffer the residential area. NON-CONFORMING HOME OCCUPATIONS, CONTINUED Mr. Carlberg asked for direction on how to proceed with the non- conforming home occupations provision of Ordinance 8, Section 4.30, Home Occupations. Councilmember Orttel stated he is in favor of eliminating the need for inspections on property that doesn't anticipate public traffic. Chief Winkel explained the Uniform Fire Code recommends inspections on an annual basis, but it does not require them. They are obligated to inspect places once they know about them and to be sure they meet code. Mr. Almgren stated the Building Department does inspections once construction is started. When it is completed, inspections are not done unless they know of a health, safety and welfare issue. Mayor McKelvey asked if "public traffic" applies to the person who picks up a finished cabinet from the home cabinet shop. If the neighbors haven't complained about a home occupation, should the City get involved? He preferred just grandfathering all of the non-conforming business that were in existence prior to May 15, 1990, when the ordinance was modified and then strictly enforced. If there was ever a question as to whether the business operated before that time, documentation would be required to prove it such as tax statements, receipts or personal testimony of others. Other councilmembers tended to agree but were concerns that something may be grandfathered that would be a problem. There was also a suggested that two vehicles be allowed for business use. After further discussion, the Council generally agreed to grandfather all non-conforming businesses operating in the City prior to May 15, 1990, with the condition that the provision on outdoor storage be --- ~!' ...-- ---.....-...--.. .~... f'\ . .v' Regular Andover City Council Meeting Minutes - February 4, 1997 Page 9 (Non-Conforming Home Occupations, Con tinued) enforced. That allows up to 800 square feet of screened outside storage. Those businesses will be considered lawfully existing non- conforming. The procedure to review complains would be there would have to be complaints from three people who live within the area, though the attractive nuisance, noise ordinance and other requirements would still be enforceable. Staff was asked to make those revisions and bring the item back to the Council for further consideration. ADOLFSON AND PETERSON SENIOR HOUSING PROJECT UPDATE Mr. Carlberg explained a meeting has been scheduled for February 11, 1997, at the Meadow Creek Church for the developers to meet with the residents about the project. Also, Presbyterian Homes of Minnesota has requested the Council authorize the submittal of a Comprehensive Plan Amendment to amend the land use from single family residential and commercial to multiple density. Submittal of the amendment does not mean the property is automatically rezoned. The public hearing process for rezoning will still be required. Mr. Fursman stated Staff has not yet talked to Adolfson and Peterson on how the financing will be handled. MOTION by Orttel, Seconded by Kunza, that the Council authorize Staff to begin preparing a Minor Plan Amendment to accommodate the potential PUD on the southwest corner of the City. DISCUSSION: Several residents were concerned that they were not notified of the recent meeting with the developers nor of the scheduled meeting for next week. They understood that all residents of the area would be notified whenever this was discussed. John Mehrkens. Housinq Director. Presbyterian Homes of Minnesota - stated the notices have been mailed and the residents should be receiving them within a day or so. They tried to blanket the entire area. They want this to be a cooperative effort. The Council also explained that residents will be notified when the public hearings are held. No action has been taken by the Council to date. Mayor McKelvey stated only those within 350 feet will be formally notified of th", public hearings, but he will see to it that all residents are made aware of those meetings. Motion carried unanimously. REQUEST FUNDING/ANDOVER FAMILY FUN FEST Julie Johnson. Chairperson. Andover Family Fun Fest Committee - reported the Andover Family Fun Fest has been set for July 12. Last year they received approximately $7,000 in donations toward the event. She is asking for a $2,500 contribution from the City of Andover, and she outlined many of the events being planned for the day. The Andover Lions contributed the funds for the fireworks last year. Mayor McKelvey stated the Andoyer Lions have pledged $5,000 toward the fire works again this year. Attorney Hawkins advised that a contribution from the City for a community celebration is allowable. MOTION by Knight, Seconded by Dehn, to approve. Motion carried unanimously. ,fll" ~,.-.,' Regular Andover City Council Meeting Minutes - February 4, 1997 Page 10 PUBLIC WORKS BUILDING DISCUSSION Craig Kronholm, Adolfson and Peterson, updated the Council on the progress of the City Hall building. They are about two weeks behind, and he will have a change order list for the Council at the next meeting. The detailed plans and specifications have been prepared for the Public Works Building. The office will be built to look like the City Hall and faces west at Staff's request. Otherwise it would face the existing cold storage building, which is proposed to remain as is. The estimated cost is $1,789,917 without the ponding. The costs are based on spring bidding. The storage area is designed to accommodate future expansion. They are still looking to come up with the best heating system. Mr. Stone stated the proposed size of the storage building will be filled with all of the existing equipment. There will be excess storage area in the existing building once the Fire Department moves out after the new Station 3 is constructed. Eventually the City will have to provide its own salt storage facility, but no plans have been made as to when or where. Mr. Kronholm stated the ponding for the City Hall site will be on the corner of Crosstown and Hanson Boulevards. For the Public Works ,- building, the ponding will be a combination of the areas. Mr. Fursman then presented a debt analysis assuming the trend of increased valuation in the City each year will continue and having the water and sewer funds pay for one-third of the cost of the building. The scenario is the EDA would bond for it, then lease the building to the City to meet the bond payments. As proposed, the first year's payment of $38,000 would be paid for entirely by the sewer and water fund; then that fund would pay $72,000 to $76,000 each of the next ten years. The City's portion of the debt would increase each year. Other suggestions have been to utilize the funds received from the sale of land in the commercial park to retire the debt. However, the amount of those funds and when they will be realized is not known. Councilmember Orttel was concerned with the one-third figure to come from the sewer and water funds. He questioned if the Sewer and Water Department equipment comprises one-third of the Public Works equipment. That percentage should be more carefully calculated. The Council asked Mr. Fursman to provide a list of long-term bond debts that would drop off in the next ten years. He was also asked to put the financing issue back on an agenda within one month. The Council did not feel prepared to make a decision this evening on the financing sources for the construction of the Public Works building. They were concerned about the high cost of the building but recognized the need for it and the importance of obtaining bids early in the season. Mr. Kronholm stated it would cost about $IO,OOO to go through the bidding process. -- - .... - - -_.._-~ ...~- .... ,-_.., - ~'\ ," Regular Andover City Council Meeting Minutes - February 4, 1997 Page 11 (Public Works Building Discussion, Continued) MOTION by Knight, Seconded by Dehn, to allow Adolfson and Peterson to proceed with the final plans and specifications and authorize up to $10,000 to provide those plans and specifications for the Public Works Building. Motion carried unanimously. The Council agreed to meet with Mr. Stone at the Public Works Building on Tuesday, February 25, 1997, 7 p.m. 1996 BUILDING DEPARTMENT REPORT Mr. Almgren summarized the activities in the Building Department for 1996. A total of 272 new homes were constructed, plus 538 structure permits issued. The net profit for the Department was $273,552. He anticipated over 300 new homes would be constructed in 1997 plus some commercial development. APPROVE REVISION TO ASSESSMENT MANUAL MOTION by Orttel, Seconded by Knight, that the Council approve the amendment to the Assessment Manual as recommended by the City Engineer. Motion carried unanimously. PART-TIME FIRE MARSHAL HIRING UPDATE Chief Winkel explained the 1997 budget includes the hiring of a part- time fire marshal. He noted the agenda material which includes the need for additional assistance, the duties currently performed by the Fire Chief, duties to be performed by the new fire marshal, duties that are not now being done and the hiring process for the position. The position would be paid for by fees charged for fire related activities which are included in the 1997 budget. The 20-hour per week position would cost between $15,000 and $18,000. Councilmember Orttel stated he does not believe in charging fees for public safety. He was also confused that there was a person on Staff who was the fire marshal and who is qualified for the position. Chief Winkel stated the person was sent a letter with a severance package in September, 1995; but because of some confusion, he was able to keep her on Staff for eight hours per week for a period of time. He wrote another letter that her position was terminated effective January 31, 1997. The job description has changed to be more intensive with more accountability and responsibility. Councilmember Orttel questioned what has changed so much in two years that the City has gone from basically a volunteer organization to a full-time fire chief, a half-time secretary, plus now a half-time fire marshal. He is also concerned that the position would then be made full time in 1998. Chief Winkel explained the Department is not able to keep --- ~..._. .-- .._--., - f~' Regular Andover City Council Meeting Minutes - February 4, 1997 Page 12 (Part-Time Fire Marshal Hiring Update, Continued) up wi th everything that is going on, plus additional items have been added to the job description. He would also be looking to having the position full time in 1998. Again, Councilmember art tel stated he will vote against anything based on fees because they bypass the truth and taxation process. He was also concerned that about 15 percent of the time would be spent on training. Chief Winkel explained the importance of training to keep up with the changes and to elevate the level of service in the City. Councilmember Orttel asked to defer the matter until he can look at it is further detail. Mr. Fursman noted applications have already been received. MOTION by Knight, Seconded by Dehn, to table this un t il the first meeting in March. Motion carried unanimously. ORDINANCE 56/SUNDAY INTOXICATING LIQUOR SALES MOTION by Knight, Seconded by arttel, to table the Item on liquor until the next meeting. Motion carried unanimously. LEAGUE OF MINNESOTA CITIES TRAINING Mr. Fursman noted the educational opportunities available through the League of Minnesota Cities. No Council action was required. APPROVE QUOTATION/WELL #6 PILOT WELL/PROJECT 95-12 MOTION by arttel, Seconded by Dehn, that the Council approve the quotation of E. H. Renner in the amount of $6,745 for the drilling of the pilot well for future Municipal Well #6. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Dehn, Seconded by Kunza, to approve the Claims as presented. Motion carried unanimously. MOTION by Kunza, Seconded by Dehn, to adjourn. Motion carried unanimously. The meeting adjourned at 12:30 a.m. '0t~"ta,~ Marc la A. Peach, Recording Secretary .. - 0-- ____ ....____ .- - -- -- .. ..