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HomeMy WebLinkAboutCC February 18, 1997 I .' CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - February 18, 1997 agenda Call to Order - 7:00 PM Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Discussion Items 1. Public Hearing/9S-14/Crooked Lake Boulevard ph9514 2. Bill's Superette Traffic Study Discussion bills 3. Non-Conforming Home Occupations, ConI. nonconform 4. Award Bid/Proj. #94-30AlFumiture Contract, Cont. furniture S. 1997 Union Contract union 6. Approve Change Order # 1I94-30/City Hall Addition co19430 7. Approve Change Order #2/94-30/City Hall Addition co29430 8. Schedule Joint Council Meeting with City of Ramsey/April 29 ramsey 9. Rezoning/R-l, Single Family Rural to General RecreationlJeffLeadens rezone 10. Special Use Permit/Golf Driving Range & Putting Course/2989 - ¡66th Lane NW/JeffLeadens golf 11. Adopt Ord. #S6C, Intoxicating Liquor, Cont. liquor Reports of Staff, Committees. Commissions 12. Update of Public Meeting/9S-24/Schedule Special Meeting proj9524 13. Appoint Comprehensive Task Force Committee Members taskforce 14. Approve Authorization for AdvertisementlEngineering Technicians engtechs IS. Anoka County Highway Dept. Traffic Study Results traffic HRA Meeting 16. Appoint Officers officers Non-Discussion/Consent Items 17. Reduce Letter ofCreditiHilIs of Bunker Lake Sth Addition hills5 18. Reduce Letter ofCreditlEcho Woods echo 19. Appoint Park & Recreation Commission Member pkrec 20. Adopt Ord. # 4A(Repeal Ord. #4) ord4a 21. Adopt Ord. # 200/Moving of BuildingslPublic Right-of-Way ord200 22. Amend Ord. # 8/Sect. 4.11 (Relocated Structures)& Sect. 7.03(Special Uses) ord8 23. Adopt Ord. # 6C(Repeal Ord. #6) ord6c 24. Adopt Ord. # 20 I lManufactured Home Parks ord201 2S. Adopt Ord. # 7A(Repeal Ord. #7) ord 7a 26. Adopt Ord. # lIE (Repeal Ord. # II) ordlle 27. Adopt Ord. # 202 (Planning & Zoning Commission) ord202 28. Adopt. Ord. # 13C (Repeal Ord. #13) ord 13c 29. Adopt Ord. # 203/Sewer Service Connection Charges ord 203 30. Update of Coon Creek Watershed District Representative Position ccwd 31. Special Use Permit/Accessory StructurelI6473 Valley DrivelMichael & Sue Bleeker sup 32. Approve Storm Sewer Maintenance Quotes/97-16 quote 33. Approve Change Order #l/Well #3 Maintenance/96-28IInclude Maintenance of Well #4 co9628 34. Approve AuthorizationlPhase II Wetland Replacement Plan wlProfessional appr972 Engineering Consultants/97-2 Mayor-Council Input Payment of Claims Adjournment ".. . . . . ,- -_.- C'¡ REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - FEBRUARY 18, 1997 TABLE OF CONTENTS RESIDENT FORUM 1 AGENDA APPROVAL · · · · · · · 2 CONSENT AGENDA Reduce Letter of Credit/Hills of Bunker Lake 5th Addition 3 Reduce Letter of Credit/Echo Woods · · · · · · 3 Appoint Park and Recreation Commission Member (Brian Barringer) 3 Adopt Ordinance No. 4A (Repeal Ordinance No. 4) · · 3 Adopt Ordinance No. 200/Moving of Buildings/public Right-of-Way3 Amend Ordinance No. 8/Section 4.11 (Relocated Structures) and Section 7.03 (Special Uses) · . . · 3 Adopt Ordinance No. 6C (Repeal Ordinance No. 6) · · 3 Adopt Ordinance No. 201/Manufactured Home Parks · 3 Adopt Ordinance No. 7A (Repeal Ordinance No. 7) · 3 Adopt Ordinance No. llE (Repeal Ordinance No. 11) 3 Adopt Ordinance No. 13C (Repeal Ordinance No. 13) · · 3 Adopt Ordinance No. 203/Sewer Service Connection Charges 3 Update of Coon Creek Watershed District Representative position3 Approve Storm Sewer Maintenance Quotes/IP97-16 · · · 3 Resolution R037-97 Approving Change Order No. l/Well #3 Maintenance/IP96-28/Include Maintenance of Well #4 3 Approve Authorization/Phase II Wetland Replacement Plan with Professional Engineering Consultants/IP97-2 · · 3 APPROVAL OF MINUTES · . · · · · 3 PUBLIC HEARING: IP9S-14/CROOKED LAKE BOULEVARD · · · 3 Resolution R038-97 ordering the improvement · · · 5 BILL'S SUPERETTE TRAFFIC STUDY DISCUSSION · · 5 NON-CONFORMING HOME OCCUPATIONS (Tabled) · · · 8 SPECIAL USE PERMIT/ACCESSORY STRUCTURE/16473 VALLEY DRIVE/BLEEKER Resolution R039-97 approving the Amended Special Use Permit 8 BID/PROJECT 94-31A/FURNITURE CONTRACT Motion to rebid . 8 1997 UNION CONTRACT · · · · · · · 8 Motion to approve . . · · · 9 CHANGE ORDERS NO. 1 AND 2/IP94-30/CITY HALL Þ~DITION Resolution R040-97 approving Change Order #1 and Resolution R041-97 approving Change Order #2 9 SCHEDULE JOINT COUNCIL MEETING WITH CITY OF RAMSEY Motion to set special meeting on April 29, 1997 · 9 REZONING/R-1 TO GR and SPECIAL USE PERMIT/GOLF DRIVING RANGE AND PUTTING COURSE/2989 166TH LANE NW/JEFF LEADENS !'!otion to table . · · · · · · · · · · 10 ORDINANCE NO. 56C, INTOXICATING LIQUOR Motion to table UPDATE OF MEETING/IP9S-24/SPECIAL MEETING W/PARK BOARD (Feb 27) 10 COMPREHENSIVE TASK FORCE COMMITTEE MEMBERS Motion to table · . · . · 10 AUTHORIZATION FOR ADVERTISEMENT/ENGINEERING TECHNICIANS · 10 Motion to approve one position . . 11 ANOKA COUNTY HIGHWAY DEPARTMENT TRAFFIC STUDY RESULTS Motion to provide county with priority list. · · 12 ORDINANCE NO. 202 - PLANNING AND ZONING COMMISSION Motion to adopt · · · · · · 12 . -- ~ . .., _0-_" C') Regular Andover City Council Meeting Minutes - February 18, 1997 Table of Contents Page ii MAYOR/COUNCIL INPUT Doçuments . . . . . . . . 12 Post Office in Andover . . . · . . . . 12 Clean up of the auto salvage site . 13 Clarification of budget for new City Hall . 13 APPROVAL OF CLAIMS · 13 ADJOURNMENT . . . · . . . 13 . - -- -- _0-- _ "--- -- .-~._--- aA- ';.ðZuf (1¿áJzd/<.- ~ (Cfe¡ 7 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - FEBRUARY 18, 1997 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, February 18 1997, 7:00 p.m., at the Oak View Middle School, 1685 Hanson Boulevard NW, Andover, Minnesota. --~-~ Councilmembers present: Dehn, Knight, Orttel Councilmember absent: Kunza I ~ Also present: City Attorney, William G. Hawkins ~, ' City Engineer, Scott Erickson Finance Director, Jean McGann Planner, Jeff Johnson Community Development Director, Dave City Administrator, Richard Fursman Others RESIDENT FORUM Jerrv Windschitl. Ashford Development Corporation - wanted to find out whether the land use map in the Comprehensive Plan or the zoning map in the Zoning Ordinance is the official land use map of the City. He stated his proposed plat of Chesterton Commons was denied by the Planning Commission because the interpretation was the property was to be zoned for multiple housing. If the official land use map is in the Comprehensive Plan, then he needs to know what zoning classification he would have to request; because there is no i111 zoning. He wanted to know what zoning to request tomorrow to be able to have a public hearing held by the Planning Commission at their next meeting. Mayor McKelvey understood the law now is that the Comprehensive Plan overrules the Zoning Ordinance. Councilmember Orttel felt the law is very confusing and a legal opinion is needed. If the Comprehensive Plan does prevail, it means the City Council is bypassed altogether because the Planning Commission holds the hearing on the Plan which is then forwarded directly to the Metropolitan Council. The Met Council then becomes in charge of the City's zoning. But there is also a provision having to do with a three-year time period after a City receives the Metropolitan Systems Statement. Mr. Carlberg stated the City will be updating the Comprehensive Plan by January 1, 1998; and the Zoning Ordinance will have to be brought into compliance with that plan. This is the first rezoning request that does not generally comply with the land use map in the Comprehensive Plan since the August 1, 1995, law was enacted. Attorney Hawkins stated he was not prepared to give an opinion this evening. After a great deal of discussion, it was agreed that Mr. Windschitl did not have to make application for a public hearing until next week. Mayor McKelvey stated he would meet with Mr. Windschitl and Staff later in the week to discuss the item further, and Attorney Hawkins agreed to prepare an opinion for the March 4 meeting when the rezoning and preliminary plat request of Chesterton Commons will be on the agenda. ... .- ([I Regular Andover City Council Meeting Minutes - February 18, 1997 Page 2 (Resident Forum, Continued) Greq Larson. 1294 141st Lane - handed out a written statement on behalf of Patty Lindstrom and himself regarding their concerns and opposition to the proposed construction of Coon Creek trail east of Hanson Boulevard to the railroad tracks and its ultimate connection to future trails in the City. He understood the Council was deciding on the funding of that trail this evening and he wanted to present the concerns of safety, effects on property values and the fairness of the project. Mayor McKelvey noted there is nothing on this evening's agenda, and he understands a meeting will be set with the Park and Recreation Commission to discuss this item further (That meeting was scheduled for Thursday, February 27; see Page 10 of these Minutes). Winslow Holasek. 1159 Andover Boulevard - had pictures showing where snow was pushed onto his property from the City's property where Well #6 is to be constructed. Nobody contacted him from the City to indicate that was to be done. He also talked with the contractor on the site and learned they are only doing a test well now, but it is being constructed on the other side of the trees from where the old school house was located. He also found the plans the contractor has for the location of the well shows it in a different location from where he was told it would be by the City's Engineer. He suggested the exact location of the new pumphouse be reviewed. He is not sure the old well on the site has been capped. Council directed Staff to look into the matter further. Greq Levendowski. 1522 138th Lane - had several questions regarding the proposed construction of Bill's Superette off Hanson Boulevard and 138th Lane. What is the status of the land on the west side of Hanson Boulevard? What is meant by protecting the health, safety and general welfare of the residents? Who is responsible if something goes wrong with their properties resulting from the massive water runoff being created by this project? His back yard is across from the pond at SuperAmerica, which does slowly creep up every time it rains. The City has regraded his yard three or four times trying to solve the problem, but it is still there. He can see a lot of problems with the proposal. Mayor McKelvey reported the City will be speaking with the MPCA about buying that site. It may be possible the City can purchase that site within 30 to 60 days. Councilmember Orttel explained the health, safety and welfare statements generally refer to the people of the City and can imply such things as police coverage, fire protection, etc. They are very general terms. Mr. Erickson explained the Coon Creek Watershed's policy is to require ponding on site, and they will not allow direct access into the City's storm sewer. There are a number of these systems in the City, and to date there have been no maj or problems. The developer will meet the City and Watershed guidelines for storm water. AGENDA APPROVAL Remove from Consent Agenda for discussion Items 29, Adopt Ordinance No. 202 (Planning and Zoning Commission) and 31, Special Use permit/ Accessory Structure/16473 Valley Drive/Michael and Sue Bleeker. ..-- -.. -_._- --._- .-._-- (1[:) Regular Andover City Council Meeting Minutes - February 18, 1997 Page 3 (Agenda Approval, Continued) MOTION by Dehn, Seconded by Knight, to approve the Agenda as amended. Motion carried 4-Yes, 1-Absent (Kunza) vote. CONSENT AGENDA Item 17 Reduce Letter of Credit/Hills of Bunker Lake 5th Addition Item 18 Reduce Letter of Credit/Echo Woods Item 19 Appoint Park and Recreation Commission Member (Brian Barringer) Item 20 Adopt Ordinance No. 4A (Repeal Ordinance No. 4) Item 21 Adopt Ordinance No. 200/Moving of Buildings/Public Right-of-Way Item 22 Amend Ordinance No. 8/Section 4.11 (Relocated Structures) and Section 7.03 (Special Uses) Item 23 Adopt Ordinance No. 6C (Repeal Ordinance No. 6) Item 24 Adopt Ordinance No. 201/Manufactured Home Parks Item 25 Adopt Ordinance No. 7A (Repeal Ordinance No. 7) Item 26 Adopt Ordinance No. 11E (Repeal Ordinance No. 11) Item 28 Adopt Ordinð.nce IJo. 13C (Repeal Ordinance No. 13) Item 29 Adopt Ordinance No. 203/Sewer Service Connection Charges Item 30 Update of Coon Creek Watershed District Representative Position Item 32 Approve Storm Sewer ¡.r;aintenance Quotes/IP97-16 Item 33 Approve Change Order No. l/Well #3 Maintenance/IP96- 28/Include Maintenance of Well #4 (See Resolution R037- 97) Item 34 Approve Authorization/Phase II Wetland Replacement Plan with Professional Engineering Consultants/IP97-2 MOTION by Knight, Seconded by Dehn, approval of the Consent Agenda. Motion carried 4-Yes, l-Absent (Kunza) vote. APPROVAL OF MINUTES February 4, 1997, Regular Meeting: Correct as written. MOTION by Knight, Seconded by Orttel, approval of the Minutes. Motion carried 4-Yes, 1-Absent (Kunza) vote. PUBLIC HEARING: IP95-14/CROOKED LAKE BOULEVARD 7:57 p.m. Steve Gatlin, engineer with Maier-Stewart and Associates, reviewed the proposed improvement project of Crooked Lake Boulevard from Bunker Lake Boulevard south to the City's border. The project consists of adding sanitary sewer availability to those lots presently nor: serviced, constructing municipal water along the entire length of the -, - .., _0·-- ~-. -- - - --- f ~') Regular Andover Ci ty Council Meeting Minutes - February 18, 1997 Page 4 {Public Hearing: IP95-14/Crooked Lake Boulevard, Continued} project, upgrading the storm sewer system and a 38-foot bituminous road surface with concrete curb and gutter built to the 9-ton standard. Funding for the streets and storm sewer will be paid for by the City's MSA funds, but the municipal water will be assessed at an estimated $5,350 per lot. MOTION by Dehn, Seconded by Orttel, to open the public hearing. Motion carried 4-Yes, 1-Absent (Kunza) vote. 8:05 p.m. Charlie Veiman. 13646 Crooked Lake Boulevard - asked about the catch basins in the project. Mr. Erickson explained they will remain in the same locations and drain to the same low point behind 2820 135th Avenue, then go out to Crooked Lake. Frank Stone, Public Works Superintendent, stated Public Works maintains the storm sewer system. It is always open unless closed because someone dumps leaves into the system. They clean it every spring. The owners of that property stated there is room in that pond and they would not like to see it dry up. Wayne Davids. 13607 Crooked Lake Boulevard - asked about the ponding on the northern end of the project and how the water will get across his property. Mr. Gatlin explained the proposal selected by the Council is to install a pipe from the pond to Coon Creek as an overflow to maintain the flood elevation. That cost will be incorporated into the project. Mr. Erickson stated there will be new piping placed within the intersection to replace the existing piping, and the water will run overland across P8.rcel 7 just iiS it goes now down to the pond. Councilmember Orttel stated he will not be voting on this project. He is not receiving any compensation but he will be donating the easement for the overflow pipe to Coon Creek. He maintained, however, that the only way this will work is if his entire property is flooded. Mr. Davids - asked about the elevation changes of the road and how it affects driveways. The Engineers explained there will be about an 18- inch cut at Mr. David's driveway, and they will be working with property owners to match into existing driveways. Right and left turn lanes will be added within the existing right of way at the intersection with Bunker Lake Boulevard. Several Councilmembers were concerned with what happens to the intersection of Crooked Lake and Bunker Lake Boulevards when the county upgrades Bunker Lake Boulevard. Mr. Erickson stated they are working with the county to match their design as closely as possible. If any modifications are needed when the county does their project, it would be done at the cost of the county. That project is not within the county's five-year plan and may not even be done for as many as ten years. Mr. Veirnan - asked the residents present if they were in favor of the wider road without sidewalks or trails. He also asked about the ability to access to their properties during construction. Those residents present generally favored the project as proposed without sidewalks. Mr. Gatlin explained the contractor will be required to provide access to the properties at the end of each day. People will be able to use .____ _0 _._~_ _____ ~ _~~_ u:' Regular Andover ci ty Council Meeting Minutes - February 18, 1997 Page 5 (Public Hearing: IP95-14/Crooked Lake Boulevard, Continued) their driveways except for the three to seven days while the concrete curbs are setting up. Construction is expected to begin in late May and should be completed by the end of August. One woman asked about the location of the fire hydrant, as she did not want it located on her lot where trees would have to be removed. Mr. Gatlin stated they will meet with her on site regarding that issue. Glenn Harmon. 2188 13Sth Avenue - asked how much more or less the assessment will be from the proposal. Last time they paid extra because the contractor didn't think he was making enough. He didn't think that was right. Also, will they be assessed double because they have a corner lot. Mr. Gatlin stated the assessments will be based on the actual cost, but the bids received last year were very close to the original estimate. Residents are only being charged for the utilities. Councilmember Knight stated normally the City will recall the residents if the bid is 5 or more percent higher than the estimate. Mr. Davids - asked if they are getting more than one hookup, will they be able to wait on the second assessment until it is actually hooked up. Mr. Erickson stated the Staff recommendation is to defer the assessments ~ithoQt interest until hookup is requested. The City would carry the interest charges. MOTION by Knight_. Seconded by Dehn, to close the public hearing. Motion carried 4-Yes, I-Absent (Kunza) vote. 8:32 p.m. MOTION by Dehn, Seconded by McKelvey, to order the improvement (See Resolution R038-97) DISCUSSION: Attorney Hawkins advised that because it is a City-initiated project, a four-fifth vote is needed. He felt that Councilmember Orttel could vote on the issue. Because he is donating the easement and is not being assessed, there is no conflict. Councilme~~er Orttel stated he is not on the street but is donating easement. He will receive no compensation for the pond drainage. Though he said he would not vote, he will now do so based upon the advise of the City Attorney and the need for a four-fifth vote. Councilmember Kunza would not be able to vote on the project even if he were present this evening because he is directly affected by it. Motion carried 4-Yes, 1-Absent (Kunza) vote. BILL'S SUPERETTE TRAFFIC STUDY DISCUSSION Mr. Carlberg noted the two documents regarding the traffic patterns raised by the Council at the February 4 meeting. One document explains the traffic patterns associated with the Bill's Superette operation. They anticipate 705 trips per day, Monday through Friday, and 650 trips per day on the weekends. They also anticipate ten trucks per day during the week and six per day on weekends. Their expected peak periods of operation will be in the mornings and evenings. The other document is from the Anoka County Highway Department and indicates that the site distance requirements for 138th Lane, 139th Lane and Hanson Boulevard ----.- .," _.-.. -- - -- - --..- - -I' .~' .- - ....- ,._-~._,~.-. ---. fD Regular Andover City Council Meeting Minutes - February 18, 1997 Page 6 (Bill's Superette Traffic Study Discussion, Continued) can be met. Also, their policy is that direct access to a county highway not be allowed if access can be made to a City street. The question at this point is whether the Council wants to request another independent traffic study. No such studies have been required of other commercial projects. Staff understands that Rademacher Companies is not willing to pay for any further traffic studies. Council asked about the ability of the trucks to maneuver in the vicinity of the driveways. Mr. Carlberg explained they do an overlay to make sure they can maneuver through the various driveways. He also noted that the hours of operation are intended to be 5:30 a.m. to 11:30 p.m., not 24 hours per day. Councilmember Dehn still had concerns with traffic, especially congestion on 139th in the vicinity of Driveway C, during rush hour. Between the traffic of the residents in t.he neighborhood and that already on Hanson Boulevard, it will be an additional safety hazard to the area. Even now people have a difficult time getting onto Hanson Boulevard. Councilmember Orttel noted the truck traffic amounts to one per half hour and not during peak hours. Jim Rafferty, 1518 139th Lane - is about 100 feet from Driveway C. They are concerned with som", of the numbers, as they are not insignificant. They are looking at 1500 vehicles using Driveways A, Band C, which is a large number of cars going in and out of a residential area. Those vehicles will have to enter from and leave onto a 55 mph road. The traffic study doesn't address the fact that Driveway C is directly across the street from an entrance to a ball field. There are many questions to ask regarding the health, safety and welfare factors. Mr. Erickson stated the entrance to the ball field is further east toward the corner of 139th Lane. GreJLleevendowski. 1522 138th Lane - stated at 5: 36 tonight he waited six minutes to make a left turn off 138th Lane. That is without the additional traffic that will be generated by the Bill's Superette project. He doesn't know whether tLe residential streets are seven- or nine-ton roads, but a seven-ton road will not handle all of the traffic. Who pays for fixing the street? Councilmember Orttel stated that was discussed, and it will be the responsibility of the property owners. In this case it would be Rademacher Companies as long as they own the property. The streets will be rebuilt as needed. Mr. Levendowski - wondered about the proposal of a pumping station rather than building the ponds on site and having to destroy all of the trees. The residents would like the trees to stay as a buffer, and it will be many years before any trees put in there by Rademacher Companies will be effective. Council explained the watershed will not allow a pumping station. There is a possibility of moving the structure ten feet closer to Hanson Boulevard, but that may not save many more trees. It was pointed out that most of the trees are being removed for the structure itself, not for the ponds. Staff was also asked to talk with Rademacher Companies about putting in mature and fast-growing trees so a buffer area becomes effective in a very short period of time. .___ _0-_- ~____ (f' Regular Andover City Council Meeting Minutes - February 18, 1997 Page 7 (Bill's Superette Traffic Study Discussion, Continued) At this time the Council discussed the question of closing 138th Lane by making it a cul-de-sac was discussed with several residents. The residents indicated it was a suggestion to prevent traffic from going through the neighborhood as a way to avoid the intersection of Hanson and Bunker Lake Boulevards. At this point they wanted to keep the door open on this issue. If property values go down, they would look at that option as a back up to protect the neighborhood. The Council stated a cul-de-sac would be paid for by the adjoining property owners, but that may also force traffic to 139th Lane. It is possible that at some point when the property to the west is developed, the county may install a traffic signal at Hanson Boulevard and 139th Lane. Councilmember Dehn wondered if Rademacher Companies could be assessed for a traffic signal at 139th Lane since much of the additional traffic will be generated from that business. Attorney Hawkins stated if there is some benefit, the City can assess. Councilmember Orttel recalled they willingly paid for some of the cost of signals by the shopping ce:1ter on Round ¡,ake Boulevard. Mike Mulronev. 13868 Crane Street - thought an independent traffic study would provide information on the existing traffic patterns in the area, which is lacking in the documents before the Council. The question ta consider is whether or not the Council finds they can allow potentially 550 cars per day at that intersection in a residential neighborhood. Is it acceptable to dump all that traffic on a residential street? Dave? , 1498 139th Lane - stated his wife can't get off 138th to drop the children off at day care, so she goes through the neighborhood to get out. Another resident suggested the traffic coming from the Superette on Drive~ay C be allowed a left-turn only, so they cannot drive into the neighborhood. The Council indicated that would mean the residents could not take a left off Hanson Boulevard either to get into the development. Possibly a "local traffic only" sign may help. Mr. Mulronev - suggested if traffic is not going to be a consideration, that language should be stricken from future consideration of permits. He also stated that the residents would like to get involved with the design of the site, if possible. Councilmember Dehn felt that another traffic study is not needed, but she still had concerns with the congestion and safety issues. A traffic signal at 139th Lane would alleviate much of the concern. Councilmember Orttel agreed, but the owners have the right to use the roads. He didn't think there was any reason to deny Rademacher Companies the use of their property. The City will have the responsibility to respond if needed. The Council generally agreed there is no need for any further traffic studies. Mr. Carlberg explained the Staff and developer will go forward with the commercial site plan. Staff will bring to the developer the issue of larger sizes and a variety of landscaping trees and shrubbery as a buffer. He will also forward the request of the residents to be involved in the process. Councilmerr~er Orttel suggested the developer be asked to meet with adjacent property owners and look at the landscaping from their point of view. Mr. Carlberg agreed. ( r! NON-CONFOrJ.'!ING 1-10ME JCCUP.'!.XICr¡S, CON'l'INU.'£i:D The Council tabled the item per the request of the Staff. SPECIAL USE PERMIT/ACCESSORY STRUCTURE/16473 VALL,B'Y DRIVE/MICHAEL AND SUE BL,F:EKER Mr. Carlberg explained a Special Use Permit ie. not needed for a green .> house, but one is needed for a commercial green house where product is grown s.nà sold on site. Councilrnember Orttel was concerned that. when the original permit was given, the provision to construct a home on. the prer.1ises was nr::t cOffi!,?lied with. What leverage àoes the City have if the new hOUSf~ is not. constructed'? He felt this 1S clearly a ] andscaping business becaus(:. i terns fyo;n e·ther sites are brought to this site and offered for sale. He predicted there will be other similar .requests coming to the Ci t.y . Mr. Car1berg stated ,:his is an Amended Special Use Permit, and the Bleekers will be given one y~~ar to build the home. A çcmmercia.l green hOUEE-! al..lowed them to sell OD ... TrJI::: re is no S_l...e. landscapinS1 type materi:3,l on the site¡ it is an agricultural business to bring in pJ.ants, plant them, then sell them. If the terms of the Permit are net fol.lo\....ed, it. wi 11 be revoked and the structu.res rr,a.y have to be removed. Mr. and rlJ..rs. r31eekE:::r atated t.his an eight·-e.cre site. an..j they have 17 a(;ree j t}~:;t onS' l·:Jt over. 'I'hey wa.nt to ccnscruct a building to star,:? t;leir E~quip~r:ent . 'l'I'.ley ha'Jcn.' t had prOD lEns with vandalisrn to date. Councilmember DE",hn st.ated she will not vote on the i::-;sue h~ca.use she is an adj'Jining lan·:i OhTI'2l', but she is ccnc,~rned wit.)] 2.n acc8ssory fJt.1:'Uct..jY·¿: ~:l1.¿jt :':.8 i}r.:.r::up;.:::r'Vif;~'(: bei~a..1E~e c.-I t:·~(:.. p(..tf~ntlaJ. for vð.nj,al ì sm. UOTl'ON by Knjght, SeC'onder.l by Orttel, int:roducin~1" the Hesolution approvi ~;.:} the P~mer::dec SF€:c:~al Use Permit If-3q1;t~St. (See Resolution R039- 9?) rí¡O:..:.iCJ:l cd:..~ri Ed on a 3- Yes, l-Abstair.. (Dehr.) , 1-I"b8ent (Kunzaì vote. llJ..AIW B TlJ/IJJ'WJECT 94" 31A/PURN.ITURE CONTRACr, CONTINUED Hr. Fur2mar. explained Staff asked the two lo~^' bJdders to meet with S'.:aff and .prc.vide a real cost est i!;,2tt·~e for slrr._léll' furniture based on t,heir research. \~hi 1" he i" confident the biddin) was conjucted élI'pr·opria.tely, it to be " i because of that additioi1al ri~ search. He caa ôppear oS PO.1 J.~~\. suggested that. the process be rebid '.-i t.11 t_ight er E3pecificatior:s. NOTION by Gettel, Seconded by Dehn, t.o so mOV2. Motion carried 4-Yes, 1-Absent (Kunza) vote. 1997 UNION CONTRACT Mr-. Fursman :reviewed the various issues raised by the Union cn co,npensation and holidays é:nd the agreements reached by l:he Administration. The C:Junci.l discussed the .issue of allowin] n8V union. --. ..' ..-- qì Regular Andover City Council Meeting Minutes - February 18, 1997 Page 9 (1997 Union Contract, Continued) employees to choose between annual leave or vacation/sick. When the annual leave policy was enacted, previously hired Staff were given the one-time option of choosing between the new plan and the old one. The City's policy is that new hires are not given a choice but must accept the annual leave policy. The idea was that after a period of time, the only policy would be that of the annual leave. After some discussion, the Council agreed with the request of the union to give employees the choice of annual leave or vacation/sick leave. They recognized, that this means there may never be just one policy in the City. They agreed to the status of the other proposals noted in the memo in the agenda material. MOTION by Knight, Seconded by Dehn, approval of the contract as agreed upon. Motion carried 4-Yes, l-Absent (Kunza) vote. APPROVE CHANGE ORDER NO. 1 and APPROVE CHANGE ORDER NO. 2/IP94-30/CITY HALL ADDITION Craig Kronholm explained the first change order is a combination of many items in the project. The second change order relates to the damage on the roof several months ago and is for $39,810 less a $1,700 deduction to upgrade the roof repairs. It also includes $13,768 for entrance lighting bollards for the main entry into the City Hall and the installation of two four-inch conduits to the road for anything needed in the future. Ms. McGann summarized the budget, noting with these two change orders, the project is $24.128 over budget. The funding for the furniture was authorized to come from the PIR fund. Mayor McKelvey stated the Andover Lions Club has been discussing a contribution to the City for a lighted sign on the corner of Hanson and Crosstown Boulevards rather than contributing to the parks this year. A sign is estimated to be $28,000, which they can probably raise by next fall. Mr. Kronholm anticipated turning the new City Hall back to Staff by March 1, and the City Council should be able to meet in the new Council Chambers the second meeting in March. MOTION by Knight, Seconded by Dehn, to approve the two change orders with funding as suggested. (See Resolution R040-97 approving Change Order #1 and Resolution R041-97 approving Change Order #2/IP94-30/City Hall Addition) Motion carried 4-Yes, 1-Absent (Kunza) vote. SCHEDULE JOINT COUNCIL MEETING WITH CITY OF RAMSEY MOTION by Orttel, Seconded by Dehn, to so move a joint meeting with the City of Ramsey City Council on April 29, 1997, at the Andover City Hall. Motion carried 4-Yes, I-Absent (Kunza) vote. Mr. Fursman stated the Council of the City of Anoka will be joining as well. .- .- -.. .0->- ~-- -- ([I Regular Andover City Council Meeting Minutes - February 18, 1997 Page 10 REZONING/R-1/SINGLE FAMILY RURAL TO GENERAL RECREATION and SPECIAL USE PERMIT/GOLF DRIVING RANGE AND PUTTING COURSE/2989 166TH LANE NW/JEFF LEADENS Mr. Carlberg noted the letter from the applicant requesting the items be tabled. MOTION by Knight, Seconded by Dehn, to table the items at the request of the applicant. Motion carried 4-Yes, 1-Absent (Kunza) vote. ADOPT ORDINANCE NO. 56C, INTOXICATING LIQUOR, CONTINUED Mr. Carlberg reviewed the findings of Staff on the Sunday liquor licensing policies of surrounding cities as they relate to food sales. They found most follow the State Statutes, though Minnetonka requires that over 50 percent of the total sales be from food as opposed to liquor. councilmember Orttel stated his intent was that a ratio of food to liquor sales be maintained at all times, not just Sundays. He wanted to attract restaurants to the City as opposed to stand-up bars. He felt the overall ordinance needs to be reviewed, not just Sunday liquor licensing. Mr. Carlberg stated Staff can look at that again. MOTION by Orttel, Seconded by Dehn, to table Item 11. Motion carried 4- Yes, 1-Absent (Kunza) vote. UPDATE OF PUBLIC MEETING/IP95-24/SCHEDULE SPECIAL MEETING WITH PARK AND RECREATION COMMISSION The Council agreed to hold a special meeting with the Andover Park and Recreation Commission on Thursday, February 27, 1997. APPOINT COMPREHENSIVE TASK FORCE COMMITTEE MEMBERS Mr. Carlberg asked that the item be tabled, as other residents have indicated an interest. Only six applications have been received to date. MOTION by Knight, Seconded by Dehn, to table this for the time being. Motion carried 4-Yes, I-Absent (Kunza) vote. APPROVE AUTHORIZATION FOR ADVERTISEMENT/ENGINEERING TECHNICIANS Attorney Hawkins advised the City can impose fees and charges to cover the costs for administrative services, but they cannot be used as another source of taxation. There is no problem with charging developers reasonable fees. Councilmember Orttel had misgivings about hiring personnel and charging others at the same rate as consultants to pay their wages. He also felt the City gets independent advise from consultants and it is dangerous to have inspectors and surveyors in- . -- -- ~_._- -..--- ID Regular Andover City Council Meeting Minutes - February 18, 1997 Page 11 (Authorization for Advertisement/Engineering Technicians, Continued) house. If something goes terribly wrong, it is the City's fault; and there is no recourse to a consultant. Also, the development in the City will be done in about seven years. While he felt these should be temporary employees, he envisioned they will remain full time permanently even after development stops because it is difficult to let people go. Why hire in-house if the same prices charged by the consulting firms will be used? Mayor McKelvey argued there would be more accountability. There have been many problems with consultants in recent years. Mr. Erickson explained they are looking for two individuals to do in-house inspections, help with in-house projects such as park improvements, plus help with the back log of projects. Once development in the City is done, he anticipated those individuals will still be needed for maintenance, reconstruction proj ects, etc. Another concern has been the lack of inspections on some projects, so the City is getting low quality improvements. The intent is to keep that from happening. They will not be doing design work in the Engineering Department. Councilmember Knight raised a concern with paying $40,000 for a position requiring only two years of tech school and some experience. Mr. Fursman stated the 1997 budget includes revenues from services billed to contractors and developers which would be used to pay these two position as opposed to paying for consulting services. Mr. Erickson explained it is anticipated those filling the positions will have around ten years of experience as well. The budget reflects about $25,000 difference between revenues charged and the salaries of these positions. That extra revenue would not be generated if the work is contracted to a consulting firm. After more discussion, it was suggested that only one position be filled at this time. Mr. Erickson stated the position would start at $31,995. Several Councilmembers felt that is high, and Councilmember Knight stated he would vote for filling one position with the provision that the salary not be $40,000. Mr. Erickson stated he would bring the item back to the Council with a salary recommendation. MOTION by Dehn, Seconded by Knight, to approve one Engineering Tech 4 position. Motion carried on a 3-Yes, 1-No (Orttel), I-Absent (Kunza) vote. ANOKA COUNTY HIGHWAY DEPARTMENT TRAFFIC STUDY RESULTS Councilmember Dehn reported the Road Committee discussed the 1996 warranted signal list provided by the Anoka County Highway Department. The Committee prioritized the list as follows: 1. Hanson Boulevard @ Crosstown Boulevard 2. Andover Boulevard @ Hanson Boulevard 3. Round Lake Boulevard @ lS7th Avenue NW 4. Seventh Avenue @ lS7th Avenue NW S. Hanson Boulevard @ 133rd Avenue NW ___ __ - ... _0.-- _ ._ (D Regular Andover City Council Meeting Minutes - February 18, 1997 Page 12 (Anoka County Highway Department Traffic Study Results, Continued) In addition the Committee suggested the county be asked to look at the intersections of Prairie Road and Bunker Lake Boulevard and possibly Marigold and Bunker Lake Boulevard. There was also a question as to how warrants are determined, and the Committee asked that the criteria for determining warrants be requested of the county. Mr. Erickson stated Staff will ask for a summary of the criteria used to determine warrants and bring that back to the Council. Staff will also submit the City's recommendations for signals to the county and ask that they be incorporated into the county's capital improvement program. MOTION by Dehn, Seconded by Orttel, to direct Staff to hand over the priority list, including possible list for the additional two intersections to be included in that to the county. Motion carried 4- Yes, I-Absent (Kunza) vote. The meeting was recessed to hold an HRA meeting, 11:30; reconvened at 11:35 p.m. ADOPT ORDINA.!i/CE NO. 202 - PLANNING AND ZONING COMMISSION Council agreed to the following changes to the proposed ordinance: Delete the words "the Charter" wherever appears in the ordinance. Pg 2, Section 5, Officers: Meetings: Delete the last paragraph, as the Council felt the rules, date and time of meetings should be set by the City Council. Mr. Carlberg stated that some sections of the old ordinance have been eliminated from the new ordinance because those sections relate to the platting and zoning process which are dictated by other ordinances. MOTION by Dehn, Seconded by Orttel, to adopt Ordinance No. 202 with those changes. Motion carried 4-Yes, 1-Absent (Kunza) vote. MAYOR/COUNCIL INPUT Documents - Councilmember Orttel asked for copies of the cash flow estimate for the TIF fund, a copy of the City's Comprehensive Plan and past Minutes from the EDA meetings. Post Office in Andover - Mayor McKelvey reported he attended two meetings regarding the development on the Hamilton property on the northeast corner of Hanson and Crosstown Boulevards. It appears that both the post office distribution center and a medical clinic will move forward for development on that property. One thing residents can do is forward letters to the Anoka Postmaster requesting that the Post Office Department construct a service store at the same time as the distribution center is built. __.._ __ -0· ~.___ _ _ _ _ __..__ (D Regular Andover City Council Meeting Minutes - February 18, 1997 Page 13 (Mayor/Council Input, Continued) Clean up of the auto salvage site - Mayor McKelvey reported the MPCA has provided information on the removal of the piles of dirt on the auto salvage yards, and it appears most of the dirt can be kept within the area. The City may even be able to use some as a road bed in the development. Clarification of budget for new City Hall - Mr. Fursman explained the budget for the project was $1.3 million. They have obligated to date $1,274,000. With the change orders approved this evening for the roof and additional lighting, the budget will be exceeded. He will prepare a budget sheet of expenses and funding sources for the March City Council meeting. APPROVAL OF CLAIMS MOTION by Knight, Seconded by Orttel, payment of claims. Motion carried 4-Yes, 1-Absent (Kunza) vote. MOTION by De!m, Seconded by Knight, to adjourn, Motion carried 4-Yes, l-Absent (Kunza) vote. The meeting was adjourned at 11:50 p.m. ~:~"L Marcella A. Peach Recording Secretary --._- .., _0._- --- -- IJ} CITY OF ANDOVER REQUEST FOR COUNCIL ACflON March 4, 1997 DATE ~ENDA Add_~nCTION ORIGINATING DEPARTMENT APPROVED FOR AGENDA ITEM Adopt Resolution Victoria V olk I\(). BY: Amending Resolution No. 294-96 City Clerk J. ð ' REOUEST The City Council is asked to review and adopt the attached resolution (A Resolution Amending Resolution No. 294-96 - A Resolution Setting Fees for Permits, Rezoning, Special Use Permits, Variances, Platting, License Fees, Lot Splits, Rental Fees and Various Other Fees. - MOTION BY: SECOND BY: _ h -.-. -.-- --