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HomeMy WebLinkAboutCC April 15, 1997 I III CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 Regular City Council Meeting - April 15, 1997 agenda . Call to Order - 7:00 PM Resident Forum Bookmark Agenda Approval Name Consent Agenda Approval of Minutes minutes Discussion Items I. P. HearinglBoat Trailer Parking/Crooked Lake Access boat 2. P. Hearing/Amend Ord. # 8, Section 703 ord8 3. Discuss Ord. # 222/Adult UsesINude Dancing ord222 4. Approve Modifications to Existing City Hall Roof, Continued roof 5. Declare Biting Dog dog 6. Fire Dept.Nerify Part-time Fire Marshal Position firemarshal 7. City Hall Billboard billboard 8. Regulation of Day cares dayeare 9. Assessments VerificationlPine Hills pinehills 10. Timber River Estates Discussion/Geotechnical Report report II. Discuss Well #6/Feasibility Report/95-12 disc9512 12. Coon Creek Watershed District Appointment ccwd 13. Discuss Lift Station vs. Gravity Sanitary Sewer for Trunk Extension to ps9626 Woodland Estates/Approve Plans & Specs/96-26/S Y:. ofSW '!. of Section 22 (Woodland Estates) 14. Discuss Special Request from North Suburban Development Regarding Building inmwds4 Pennits for Indian Meadows 4th 15.Discuss Request/Ashford Development/Chesterton Commons/97-8 ashford EVA Meeting 16. Restructure Economic Development Authority restructure Reports of Staff. Committees. Commissions 17. Review Quotes on Janitorial Services janitor Non-Discussion/Consent Items 18. Approve Purchase of2 (two) Pickups pickup 19. Special Use PennitlReal Estate SignlHunter's Hollow sign 20. Approve Public Works Storage Site Plan & Dump Station dumpstation 21. Approve Plans & Specs/97-14/Prairie Rd & Bunker Lake Blvd. Improvement ps9714 22. Approve QuoteslMisc. Items/Sunshine Park quotes 23. Approve Revised 1997 Park Capital Improvement Budget pkcap 24. Award Sale of Bond bond 25. Appoint Chairperson/Comprehensive Plan Task Force task 26. Award BidlCherrywood Estates/96-30 bid9630 Mayor-Council Input Payment of Claims Adjournment "-"- .... .. ~ . (]þ REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 15, 1997 TABLE OF CONTENTS RESIDENT FORUM · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . · · · · · · · · · · · · · · · · · · · 1 CONSENT AGENDA Approve purchase of two pickups · · · · · · · · · · · · 1 Resolution R081-97 approving Special Use Permit/Real estate sign/Hunter's Hollow · · · · · · · · · · · · · · 1 Resolution R082-97 approving plans and specs/IP97-14/Prairie Road and Bunker Lake Blvd improvements · · · · · · · · I Approve quotes/Misc items/Sunshine Park (Flanagan Sales) · · 1 Resolution R083-97 awarding sale of Bond (FBS Investment Services) · · · · · · · · · · · · · · · · · 1 Appoint chair/Comprehensive Plan Task Force (Grethen Sabel) · 1 Resolution R084-97 awarding bid/Cherrywood Estates/IP96-30 · 1 APPROVAL OF MINUTES . · · · · · · · · · · · · · · · · · · · 2 PUBLIC HEARING: BOAT TRAILER PARKING/CROOKED LAKE ACCESS · · · 2 Motion to amend ordinance · · · · · · · · · · · · 4 PUBLIC HEARING: AMEND ORDINANCE NO. 8, SECTION 703 · · · · 4 Motion to amend ordinance · · · · · · · · · · · · · · 5 DISCUSS ORDINANCE NO. 222/ADULT USES/NUDE DANCING . · · · · · 5 MODIFICATIONS TO EXISTING CITY HALL ROOF Motion to approve · · · · · · · · · · · · · · · · · · · 5 REGULATION OF DAYCARES · · · · · · · · · · · · · · · 5 DECLARE BITING DOG Resolution R085-97 declaring dog at 17110 Navajo St as biting dog · · · · · · · · · · · · · · · · · · · · 6 FIRE DEPARTMENT/VERIFY PART-TIME FIRE MARSHAL POSITION · · · · · 6 ASSESSMENTS VERIFICATION/PINE HILLS . · · · · · · · · · · · · 7 TIMBER RIVER ESTATES DISCUSSION/GEOTECHNICAL REPORT . · · · · · · 8 REQUEST/NORTH SUBURBAN DEVELOPMENT/BLDG PERMITS/INDIAN MEADOWS 4TH Motion to approve · · · · · · · · · · · · · · · · · 9 REQUEST/ASHFORD DEVELOPMENT/CHESTERTON COMMONS/IP97-8 · · · 9 Motion to use McComb Frank Roos Associates · · · · · · · · 10 PUBLIC WORKS STORAGE SITE PLAN AND DUMP STATION . · · · · · · 10 REVIEW QUOTES ON JANITORIAL SERVICES Motion to contract with Terhaars Maintenance for 3 months · 10 CITY HALL BILLBOARD Motion to authorize bids · · · · · · · · · · · · 11 WELL NO. 6/FEASIBILITY REPORT/IP95-12 · · · · · · · · · · 11 COON CREEK WATERSHED DISTRICT APPOINTMENT Motion to forward Jeff Knoll's name for appointment · · · · 11 LIFT STATION VS GRAVITY SANITARY SEWER/TRUNK EXTENSION/WOODLAND ESTATES/PLANS AND SPECS/IP96-26 Resolution R086-97 approving plans and specs · · · · · · · · 11 REVISED 1997 PARK CAPITAL IMPROVEMENT BUDGET Motion to approve · · · · · · · · · · · · · · · · · 12 RECONVEYANCE OF TAX FORFEIT PARCEL (173rd & Butternut Street) Motion to reconvey to State of Minnesota · · · · · · · 12 PAYMENT OF CLAIMS · · · · · · · · · · · · · · · · · · 12 MAYOR/COUNCIL INPUT · · · · · · · · · · · · · · · · · 12 ADJOURNMENT . . · · · · · · · · · · · · · · · · · · 12 --.- _0--- _0___ -' - - 0--- ___ ._ __ - ap-f,[)-zrc¿¿ ¡f¿tV¡f0/1?c¡r¡ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - APRIL 15, 1997 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey, April 15, 1997, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Knight, Kunza Orttel Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson Finance Director, Jean McGann City Planner, Jeff Johnson Community Development Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Winslow Holasek - stated he was going to provide the Council with his questions on the storm sewer system in written form, but apologized for not having done so since the last meeting. He also noted he has suggested some corrections to the April 1, 1997, City Council meeting minutes. Mayor McKelvey noted those corrections will be recorded. AGENDA APPROVAL Add Item 15a, Reconveyance of Tax Forfeit Parcel; Add a Closed Session with the City Attorney/Mistelski Litigation; Remove Items 20, Approve Public Works Storage Site Plan and Dump Station, and 23, Approve Revised 1997 Park Capital Improvement Budget, from the Consent Agenda for discussion. MOTION by Kunza, Seconded by Knight, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item 18 Approve Purchase of Two Pickups (Buffalo Chrysler) Item 19 Special Use Permit/Real Estate Sign/Hunter's Hollow (See Resolution R081-97) Item 21 Approve Plans and Specs/IP97-14/Prairie Road and Bunker Lake Boulevard Improvements (See Resolution R082-97) Item 22 Approve Quotes/Miscellaneous Items/Sunshine Park (Flanagan Sales) Item 24 Award Sale of Bond (See Resolution R083-97 to FBS Investment Services at 4.8707% effective interest rate) Item 25 Appoint Chairperson/Comprehensive Plan Task Force (Gretchen Sabel) Item 26 Award Bid/Cherrywood Estates/IP96-30 (See Resolution R084-97 to Kober Excavating for $228,302.90) .. - . '--' r [)I Regular Andover City Council Meeting Minutes - April 15, 1997 Page 2 (Consent Agenda, Continued) MOTION by Knight, Seconded by Dehn, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES March 4, 1997, EDA Meeting: Correct as written. March 4, 1997, Joint City Council/Park Board Meeting: Correct as written. April 1, 1977, Regular Meeting: Page 10, first paragraph, seventh line, add "... storm sewer for the Oak Bluff 2nd pond, . . . " Page 10, second paragraph, fourth line, delete "down Xeon" and insert "... from the Old Colony pond. . ." April 1, 1997, HRA Meeting: Correct as written. MOTION by Knight, Seconded by Dehn, approval of the March 4 EDA and March 4 Joint Meeting Minutes. Motion carried unanimously. MOTION by Kunza, Seconded by Dehn, approval of the April 1 Regular and HRA meeting Minutes as amended according to Winslow Holasek's notes. Motion carried on a 4-Yes, 1-Present (Knight) vote. PUBLIC HEARING: BOAT TRAILER PARKING/CROOKED LAKE ACCESS 7: 15 p. m. Mr. Johnson explained the proposal to amend the parking ordinance to prohibit parking of boat trailers without boats on school property or within 1,000 feet of the launch site at Crooked Lake. Mayor McKelvey opened the hearing for public testimony. Bvron Butters. 13601 Heather Street NW - stated the DNR policy is to provide one car and trailer parking spot for each 20 acres of water. He stated the lake is about 80 acres, so ~here are more than the recommended parking spots at the public access. He favore.d the ordinance amendment. There gets to be a tremendous amount of traffic around that public access, which is a safety issue. He also provided a letter from his neighbors, the Seeman's, regarding this issue. Mr. Carlberg stated Staff research shows the lake is 130 acres. Mayor McKelvey letter the letter into the record from Jim and Cheryl Seeman. 13609 Heather Street, noting the crowded conditions on the lake and agreeing with the ordinance amendment. Darren McGann. 1958 134th Lane - understood what the Lake Association is trying to do and felt there is a safety problem on the lake, but he felt restricting the parking by the school and within 1,000 feet of the public access is a very drastic measure which would make it very inconvenient for those not living on the lake to have access to it. Restricting the amount of boats from going onto the lake will not stop the spread of Milfoil. He'd like to see the issue tabled until other options can be addressed. Mayor McKelvey stated he talked with the - -- ~.._.- .-" .... (IÞ Regular Andover City Council Meeting Minutes - April 15, 1997 Page 3 (Public Hearing: Boat Trailer Parking/Crooked Lake Access, Continued) Anoka County Sheriff's Department and found it is difficult for them to patrol this lake because there are so many lakes in the county. A suggestion of the DNR to solve the problem is to limit the size of motors that can be used on the lake, but he didn't think anyone wants to do that. Mr. McGann - had also spoken to the DNR about speed limits. He again stated this is a big issue which should not be decided without further research. Limiting the parking will not take care of the safety problems. He recommended the people work together to find the best alternatives, and he would be willing to work on a task force to do so. Steve Nelson. 13316 Gladiola Street NW. co-president of the Crooked Lake Association - stated the Association has been looking at this issue for over a year. They've talked to the cities, the watershed board, the Sheriff's Department, the DNR and other lake associations. One of the things they kept hearing is no matter what rules are established, enforcement is needed to make it work. One of the things they heard from the water patrol is that Crooked Lake is a low priority lake and it is hard for them to get manpower out there. They are trying to come up with solutions so everyone can enjoy the lake and not make it sound like they are protecting just the people on the lake. The recommendation to restrict parking came out of the discussions with the DNR and water patrol. He highlighted the regulations in place on Long Lake in New Brighten when they instituted a lake surface water management program at the time the public access was put in. At Crooked Lake, because the school parking lot is available, there is a much larger volume of use on it than there should be. He'd like to see a simple solution without getting into a large, complicated program. The issue of Milfoil was not a consideration when making the recommendation to restrict parking. A plan is being formulated to contain the Milfoil on the lake. Safety on the lake was the number one issue from the Association. They are willing to look at a surface water management program, but that seems more restrictive and takes at least a year to enact. Hopefully the parking restrictions will solve the majority of the problem there now. Dan Anderson. 13445 Heather Street - has li7ed there since 1969. He feels the number one issue is safety. The traffic on the lake has grown, especially the last few years. This is one of the few lakes that has unlimited parking, as almost any lake in the metropolitan area has some type of parking management program. Many charge for parking and have a limited number of parking stalls. This recommendation would limit the number of people that could come on the lake at anyone time. He also recited specific problems on the lake and presented a letter to the Council from a neighbor to be read into the record. Art Sloth. 13624 Gladiola Street NW - owned the nursery next to the boat landing. He has been on the lake almost 50 years and has witnessed all of the changes. When the DNR first put in the landing, there was an agreement with Wally Johnson, the principal at Crooked Lake Elementary, that the overflow parking could park at the school because the public access area was so small. He recognized that over the years the safety ._-~- u____,..__ _._~- .-,.---- -- -~-r--- ---..--.-.--..... ..~. ('~ Regular Andover City Council Meeting Minutes - April 15, 1997 Page 4 (Public Hearing: Boat Trailer Parking/Crooked Lake Access, Continued) problem has increased; but on the other hand, he sees families use the lake with canoes and small boats to enjoy it. He felt this parking restriction could mean that those families would no longer be able to enjoy the lake. So far he hasn't had any problem with people parking in the nursery area; but if the parking is restricted, he is concerned there will be a problem. He is also concerned with safety on the lake but felt it is enforcement rather than parking restrictions that will solve it. Mayor McKelvey read a letter from Ray and Del Fertig who live on the lake supporting the parking restrictions. Tim Folev. 13520 Gladiola - lives on the narrowest part of the lake and related incidents of jet skiers ending up in their yard and the crowded and dangerous traffic through that area. He felt something needs to be done to correct the situation. MOTION by Knight, Seconded by Dehn, to close the public hearing. Motion carried unanimously. 7:52 p.m. Councilmember Orttel recalled the opening of the public access was controversial because the lake was private until then. The DNR would allow only seven parking spots, but he did not remember any understanding to park at the school. In the Council discussion, there was a general concern for the safety on the lake, but there was no sentiment for instituting a lake surface management program at this time. It was suggested that the parking restrictions be put into effect for a year, after which it will be reviewed as to its effectiveness. In the mean time, a task force would be formed to research other options. Staff was asked to advertise for applicants to that task force. MOTION by Orttel, Seconded by Dehn, the Council authorize the posting of signs at the Crooked La~e Boat landing that would restrict parking of boat trailers within 1,000 feet of the boat landing and authorize the formation of a task force comprising of seven members of the community with as much balance as possible with people on the lake and off the lake with the purpose of reviewing safety issues and traffic conditions on Crooked Lake. It is to report back to the City Council by February 1, 1998. The motion relates to the parking per the amendment to Ordinance, 33, the Parking Ordinance for the City of Andover. Motion carried unanimously. 8:15 p.m. PUBLIC HEARING: AMEND ORDINANCE NO.8, SECTION 703 Mayor McKelvey opened ,the public hearing. There was no public testimony. MOTION by Kunza, Seconded by Dehn, to close the public hearing. Motion carried unanimously. 8:16 p.m. --~- -.~--_._-- ~- ( [:1 Regular Andover City Council Meeting Minutes - April 15, 1997 Page 5 (Public Hearing: Amend Ordinance No.8, Section 703, Continued) MOTION by Dehn, Seconded by Kunza, to recommend approval by the Council of the amendment to Ordinance No. 8 as presented this evening. DISCUSSION: Councilmember Orttel expressed concern that if there is to be an entertainment district in the new commercial park along Bunker Lake Boulevard, that these adult uses would be allowed. That is not something he would like to see. Attorney Hawkins stated the City can add restrictive covenants to the property to restrict those types of uses. Motion carried unanimously. DISCUSS ORDINANCE NO. 222/ADULT USES/NUDE DANCING Mr. Johnson reviewed the Staff research of nude dancing/adult cabarets and the City's ability to legally ban this type of adult use in the City. Legally the City cannot ban the use, but the existing ordinance does prohibit it in licensed liquor establishments. No Council action was taken. APPROVE MODIFICATIONS TO EXISTING CITY HALL ROOF Craig Kronholm, Adolfson and Peterson, presented a rebate check from Anoka Electric and UPA because of the installation of a geothermal heating and cooling system in the new City Hall building. He also presented a schematic of the proposed brickwork and parapet for the existing City Hall building. He addressed the precautions that will be taken to avoid snow and ice buildup behind the parapet. He did not think that would be a problem. He also suggested that the brickwork be bid with the Public Works building to get a better price. The Council agreed to the change order to include a parapet on the roof line and also suggested that the bricking and parapet on the west side of the existing building be bid as an alternate. MOTION by Orttel, Seconded by Knight, that the Council approve the change order to what is known as the existing City Hall roof as presented. Motion carried unanimously. REGULATION OF DAYCARES Mr. Johnson reported a couple residents had concerns regarding the number of day cares that can be located in their neighborhood. Day cares are a permitted single family use in residential districts provided they meet the provisions in the Minnesota Statute. The county also has licensing requirements. Most other communities do not regulate the number of day cares in a neighborhood. The City Attornéy has advised that the City cannot be more restrictive that the State law when it comes to regulating the number of children in day cares. Other ordinances can be used to enforce nuisances such as noise and property conditions. - - - -- "-_.'~'- .... - ~. - :" WI Regular Andover City Council Meeting Minutes - April 15, 1997 Page 6 (Regulation of Daycares, Continued) Councilmember Dehn stated she received phone calls from some of the day care providers, who were not aware there were problems in their neighborhood. She suggested better communication to resolve. those problems. Jeff Reverinq. 13765 139th Lane - stated they did not know some neighbors were unhappy until they saw the televised Council meeting. The five day care providers have agreed to have one person designated as the contact for anyone who has a complaint in the future. They are more than willing to address the problems as they come up. There ~re 45 people that go to these five day cares, which is approximately 30 cars going in and out of that neighborhood. But there are 18 families with 40 children within that neighborhood as well. He again stated they are willing to address any problems the neighbors may have. Pamela Taraasar. 3741 139th Lane - stated she is one of the neighbors who does not do day care and does not have a problem with those day cares in the neighborhood. She was shocked to see on cable TV that there was a problem, and she wanted the Council to know that those who complained were not speaking for all of the neighbors. The Council encouraged the neighbors to communicate with each other to resolve their concerns. No Council action was taken. DECLARE BITING DOG MOTION by Orttel, Seconded by Dehn, the Resolution declaring a biting dog per request of the City Clerk. (See Resolution R085-97 declaring an Australian Shepherd mix at 17110 Navajo Street NW as a biting dog) Motion carried unanimously. FIRE DEPARTMENT/VERIFY PART-TIME FIRE MARSHAL POSITION Fire Chief Dan Winkel thanked all of the volunteers who helped with the sandbagging efforts on the Rum River last Monday evening. He also asked for a clarification on the part-time position of Fire Marshal. He provided a summary of the duties and responsibilities he now has, plus those that would be assigned to the new position. As the City continues to build, the number of activities and inspections increase. There are also duties that are not now being done; plus with the home occupation permits approved this evening, each one of those places will need to be inspected and brought up to code. They would also like to inspect each business site on an annual basis, including the home occupations. The intent would be to hire a fire marshal for 20 hours per week for the remainder of this year and for 1998. Councilmember Orttel was disturbed that earlier this evening those with non-conforming home occupations were told to obtain permits and that there would be no governmental interference. Now he is hearing that -' -T'!'-r-- -, ------.--..... ....' [I< Regular Andover City Council Meeting Minutes - April 15, ~997 Page 7 (Fire Department/Verify Part-Time Fire Marshal Position, Continued) those businesses will be required to be brought up to the fire codes, which may mean some will end up going out of business. If that is the case, he did not want another fire marshal. He was also concerned that just two years ago it was felt that the work could be handled on a part- time basis, and now they are being told the equivalent of a full-time person is needed. Chief Winkel explained since he was hired, he has been assigned several other responsibilities. Also, he has a legal obligation to inspect all home occupations as he becomes aware of them. Councilmember Knight was concerned with the percentage of this person's time that would be spent in training. Chief Winkel noted the many hours of education needed to keep up with the fire code and the tr;Üning needed for fire fighting. It may be possible to split up some of the education on the fire code so that both he and the other person would be trained in different areas. The intent would be that this person would be a fire fighter as well. MOTION by McKelvey to hire a part-time fire marshal for 20 hours a week. Motion dies for lack of a Second. Councilmember Dehn had some concern with public safety and that the City may have some exposure if the inspections are not being done. At the same time, she didn't believe that additional fees should be imposed to fund this position. The Council discussed what other cities are doing, possible alternative proposals and the duties of the Chief's position at this time. Mr. Fursman stated that the City has no legal exposure because inspections are not done. The Council needs to weigh the limited resources of the City and the benefL:s of an added position. The Council decided to take no action to hire a part-time Fire Marshal. ASSESSMENTS VERIFICATION/PINE HILLS Attorney Hawkins advised that the home at 3519 159th Avenue NW cannot now be assessed for the improved streets in pine Hills addition. That home was built after the streets were improved; however, the parcel was not included in the assessment. By law the City cannot go back and reassess that parcel. Daniel Kociemba. 3430 159th Avenue - argued Ordinance 10 was amenßed in September, 1996, voted on by Councilmember Dehn, which allowed that parcel to be split. Once the house was built facing 159th Avenue, 159th became the front and Tulip Street became the secondary street. With the amendment, there are now two lots, one facing 159th and one facing Tulip. That amendment was passed about the same time the house permit was issued. He charged a conflict of interest by Councilmember Dehn voting on that amendment because it directly benefited the lot split on the Dehn property. He stated supplemental assessments have been done in the past by the Council to correct mistakes. It was a mistake not to include this parcel by saying it couldn't be built on both sides of the' lot. i ~I Regular Andover City Council Meeting Minutes - April 15, 1997 Page 8 (Assessments Verification/Pine Hills, Continued) Councilmember Dehn stepped down to the audience to respond. She stated the 39,000 square-foot requirement was met at 159th Avenue at the time. The house was built in 1996 . The amendment allowed them to build a house on Tulip with a variance to the 150x150-foot building pad. At the time of the street improvements in Pine Hills, it was determined their parcel faced Tulip, and they were not given due process as a part of that project. They originally purchased it with the intent of either a house for themselves or for their children. The Council explained at the time the assessments were made, it was a five-acre parcel with frontage on an improved street which was determined by the engineers to be one which could not be subdivided. They had no way of knowing that the ordinance would be amended in the future. Supplemental assessment hearings are done for errors in the assessment roll; and in this case, no error was made. Therefore, the Attorney has advised the Council has no authority to do a supplemental hearing. The Council then agreed that the assessment for Pine Hills must stand as is. No further action was taken on this issue. Mr. Kociemba - expressed dissatisfaction with the decision, ac<::using Councilmember Dehn of creating animosity in their neighborhood from these recent actions. TIMBER RIVER ESTATES DISCUSSION/GEOTECHNICAL REPORT Mr. Erickson reported the geotechnical reports by both the develDper's and City's firms prepared for Timber River Estates are proposing the installation of a drain tile system around those lots identified on their drain tile plan. The drain tile would De set three feet below the lowest house floors in an attempt to intercept perched water, plus a perimeter drain tile system would be installed around each of the houses. This has never been done before in the City. Pete Raatikka of Hakanson Anderson & Associates and Robert Janssen, Braun Intertec - addressed the Council regarding their proposal and explained in more detail how the plan will work. Each lot has the septic system designed outside of the buildable area. The purpose of the drain tile is to protect the home. There is a mixture of soils through much of the area, so there is a tendency to get water trapped in them. That is not a typical condition. The drain tile system would intercept any water and deposit it away from the house. By having another perimeter of drain tile around the house set below the basement slab, another layer of protection is given to the homes. Similar systems have been used in Maple Grove and Oakdale. While they knew of no problems in other areas with this system, they could not guarantee that there would never be wet basements on any of the lots. The area in question is about 30 feet above the river. The amount of water that would get to the drain tile and ultimately into the storm sewer is very minimal. Most of the drainage will be diverted to the east. -, .. _~ ~_ '''.0__'' . ... D Regular Andover City Council Meeting Minutes - April 15, 1997 Page 9 (Timber River Estates Discussion/Geotechnical Report, Continued) The Council was concerned that they had no history of the system's effectiveness, especially in these types of soils. They questioned whether the tiles will still be effective after 10 or 15 years. Another concern was that no additional runoff should be directed toward the neighborhood and farmland to the south. Mr. Erickson stated this is probably the best system to get the lower floor elevations of the houses. The developer is wanting to build full-basement houses on those lots. With the recommendation of the geotechnical engineering firms, the Staff feels this is about the best that can be done, though there are no guarantees. One suggestion may be to draft a certificate to be signed by the developer and/or builder and tche geotechnical engineers for each of the lots on which the drain tile system is used for liability purposes. Before making a decision, the Council asked for a report from other communities that have used this type of system, possibly an endorsement for its use or some track record on its effectiveness plus the maintenance required after a period of time. Mr. Erickson stated Staff will do the research and bring the item back for further consideration. DISCUSS SPECIAL REQUEST FROM NORTH SUBURBAN DEVELOPMENT REGARDING BUILDING PERMITS FOR INDIAN MEADOWS 4TH Mr. Erickson explained the North Suburban Development is requesting permission to allow building permits for two internal lots adjacent to existing city streets. The streets are graveled, but they would restrict the traffic to the existing pad areas. The restrictions on issuing building permits in the past have been to keep the 'gravel streets from being torn up. He did not believe emergency vehicles would have restricted access to the lots in question. The Certificates of Occupancy would not be issued until the roads are paved. Mayor McKelvey noted last fall a similar request was granted to a contractor in the Shadowbrook development. MOTION by Orttel, Seconded by Dehn, that the Council approve the request of North Suburban Development regarding building permits in Indian Meadows 4th as presented. Motion carried unanimously. DISCUSS REQUEST/ASHFORD DEVELOPMENT/CHESTERTON COMMONS/IP97-B Jerry Windschitl, Ashford Development, requested another engineering firm be asked to do the feasibility report and plans and specifications for the plat of Chesterton Commons because of the volume of work the present contractor is already doing in the City. Also, it is not uncommon for cities to have two consulting firms, which he felt would improve the competitiveness of the consultants. The firm of McCombs Frank Roos Associates was used for Crown pointe East Second Addition, and he felt their work was satisfactory. Mr. Erickson noted the Çouncil had asked Staff to check with TKDA as to whether they could --..... - --. '-r--- - -- ~_._,,-.- .~.. '.. [ D Regular Andover City Council Meeting Minutes - April 15, 1997 Page 10 (Request/Ashford Development/Chesterton Commons/IP97-8,Continued) handle the additional work load. TKDA has said they could, but he advised that no firm is going to say they cannot do the work. He felt McCombs Frank Roos Associates has worked out well so far. MOTION by Knight, Seconded by Orttel, that the Council allow the use of the other engineering firm as requested. DISCUSSION: Mr. Erickson stated two other firms have been working in the City on a trial basis. He recommended evaluating the firms at the end of the year and possibly have the Council interview them and then make recommendations of the firms to be used for next year. The Council generally agreed. Motion carried unanimously. APPROVE PUBLIC WORKS STORAGE SITE PLAN AND DUMP STATION Frank Stone, Public Works Superintendent, asked for approval on the proposed change of locations of the utilities, storage buildings and Recycling Center. The Recycling Center will be moved back and will be about one-third the present size. The location of the dumping station will be next to the new building, but Staff is looking at other sites. One location may be the southeast corner of Andover and Crosstown Boulevards. That location is on the main trunk sewer line and away from residences and parks, though some land would need to be purchased to construct a turnaround. The Council gave verbal approval to the relocation of the utilities, storage buildings and Recycling Center as proposed. There was also a preference to keep the septic dumping station on City property in the vicinity of the City Hall or possibly in the commercial area being developed by the City along Bunker Lake Boulevard. REVIEW QUOTES ON JANITORIAL SERVICES Mr. Stone asked the Council to consider contracting with another janitorial service or to hire a full-time maintenance person. There is a need to change what is being done now. In the discussion, the Council felt that one maintenance person would be kep~ very busy with all.of the responsibilities, plus some equipment would need to be purchased. For now, they agreed to contract with the low bidder, Terhaars Maintenance Service and re-evaluate the situation in three months. MOTION by Knight, Seconded by Orttel, that we take the low bidder for three months and evaluate it at the end of that time. Motion carried unanimously. CITY HALL BILLBOARD Mayor McKelvey stated the Andover Lions Club has donated $28,000, which should cover the cost of the billboard. Mr. Fursman stated Staff does not yet know the final cost of a billboard to be located at the -- ~~ - - -.~--_.--- - _0-- , -- - -- - ---- _. "r--- _ _4 ..__...._~ ". . . . ~. i D Regular Andover City Council Meeting Minutes - April 15, 1997 Page 11 (Ci ty Hall Billboard, Con tinued) northwest corner of Hanson and Crosstown Boulevards. The sign being considered is similar to the one at Oak View Middle School. Councilmember Knight noted not that many people go by that location each day, and he suggested the City contact Festival Foods about the possibility of renting space on their sign at the Downtown Center to announce special events. MOTION by Orttel, Seconded by Dehn, that the Council authorize the City Staff to go out for bidding for an informational sign for the new City Hall location. Motion carried unanimously. Mayor McKelvey stated the Andover Lions Club has asked to rent a room in the old City Hall building. They would like to rent the Administrator's former office which has a door to the outside. Then they would be able to come and go without interrupting the City Staff. They are willing to pay $400 to $500 a month rent if the Council wishes. The Council suggested the item be placed on a future agenda. DISCUSS WELL NO. 6/FEASIBILITY REPORT/IP95-12 Mr. Erickson explained the test well for a proposed Well No. 6 site on the northeast corner of Andover Boulevard and Xeon Street shows a high capacity source of water but also a relatively high level of manganese. The high level of manganese does not pose health risks but could ,affect the aesthetics of the water. Staff is recommending another location be found for the well. The Council agreed and asked Staff to bring the item back when another potential site has been located. COON CREEK WATERSHED DISTRICT APPOINTMENT MOTION by Knight, Seconded by Dehn, that we forward Mr. Jeff Knoll's name for the Coon Creek Watershed District appointment. Motion carried unanimously. DISCUSS LIFT STATION VS GRAVITY SANITARY SEWER FOR TRUNK EXTENSION TO WOODLAND ESTATES/APPROVE PLANS AND SPECS/IP96-26/WOODLAND ESTATES Mr. Erickson reported their research has indi(~ated the estimated cost of a lift station to service the S 1/2 of the SW 1/4 of Section 22 in Woodland Estates is slightly more than installing a deeper trunk sewer. The Council then agreed to go with the deep sewer line. MOTION by Knight, Seconded by Orttel, to approve. (See Resolution R086- 97 approving final plans and specifications and ordering advertisement for bids for Project No. 86-26, Woodland Estates for trunk sanitary sewer and watermain) Motion carried unanimously. ~ -- . - -- - ---. - .. -- -, ., .- - - --- ._..¿o_,.._._ .. I,D Regular Andover City Council Meeting Minutes - April 15, 1997 Page 12 APPROVE REVISED 1997 PARK CAPITAL IMPROVEMENt;' BUDGET The Council noted the error in the amount for Pine Hills Park - outfield fencing for one baseball field. It should read $2,500, not $2,5000. MOTION by Kunza, Seconded by Dehn, to approve. Motion carried unanimously. RECONVEYANCE OF TAX FORFEIT PARCEL MOTION by Orttel, Seconded by Dehn, that the City of Andover reconvey the parcel of property on 173rd and Butternut Street NW to the State of Minnesota as they do not need it for street purposes. Motion carried unanimously. The Council recessed at this time to hold an EDA meeting, 11:20; reconvened at 11:30 p.m. PAYMENT OF CLAIMS MOTION by Knight, Seconded by Dehn, payment of bills, including the fire truck. Motion carried unanimously. MAYOR/COUNCIL INPUT Councilmember Orttel commended the City Staff and all of the other people who volunteered with the sandbagging efforts. The Council recessed to hold a closed meeting with the City Attorney regarding the eminent domain litigation on the Charles Mistelski property, 11:35; reconvened at 11:44 p.m. MOTION by Knight, Seconded by Kunza, to adjourn. Motion carried unanimously. The meeting was adjourned at 11:45 p.m. R""P"O"UllY,",U~' \~~e~~ ECC/l Recording Secretary - --~- - -.~~_. -