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HomeMy WebLinkAboutSP August 7, 1996 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - WEDNESDAY, AUGUST 7, 1996 Call to Order - 7:00 PM 1. City Hall Discussion/Project # 94-30/AdoIfson & Peterson Adjournment .. . - .- Ç\ppro\ié'ð ß I ó20 1t::1 ft7 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 SPECIAL CITY COUNCIL MEETING - AUGUST 7, 1996 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on August 7, 1996, 7:12 p.m., at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Jacobson, Knight Councilmembers absent: Dehn, Kunza Also present: City Finance Director, Jean McGann Community Development Director, Dave Carlberg City Engineer, Scott Erickson City Administrator, Richard Fursman CITY HALL PROJECT Craig Kronholm, Adolfson and Peterson; Jerry Putnam, K.C. Lim, and Rachelle Schoessler Lynn of LHB Engineers and Architects, were present. Mr. Kronholm stated based on the last drawings, the budget for the new City Hall is estimated at $1,037,057. The structural package is finalized and is advertised for bids. Those bids will be received on August 19. He stated this evening they want the Council's and Staff's opinion on the finishes. Mr. Lim showed the proposal for the outside of the building. The building will be kept in neutral tones with a color to tie back slightly to the neighboring school buildings. It is a standard brick that will be available for years. Skylights are proposed along the corridor between the two buildings and one in the center to add more light. They will be acrylic and semicircular to reinforce the idea with the Council chambers. The Council had some concern with the length of life of the sky lights and with the resulting noise when it rains. The Staff felt it is very important to have the skylights to enhance the lighting L! the building. Mr. Putnam pointed out the new sky lights are treated to prevent yellowing and cracking and should last 20 to 25 years. Ms. Schoessler Lynn presented two options of colors for the Council chambers. The coat room could be tile. The Council generally preferred the second option, the cranberry border with a multicolored rug in the middle of the chambers and lobby area plus a rough textured ceramic tile in the corridor. Mr. Lim explained the proposal in the Council chambers is to have a burnished block wall with painted block above it, plus burnished block below the Council desk. The Council asked that the option of burnished block all the way to the top be bid as an alternate. Mr. Lim also explained the ceiling in the Council chambers will be open joists painted black with three suspended wood trellises from the ceiling to break the sound slightly and soften the look of the joists. Mr. Kronholm stated further consideration needs to be given to the wall Special Andover City Council Meeting Minutes - August 7, 1996 Page 2 (City Hall Project, Continued) behind the Council desk. All ten stations at the Council table will be wired for future installation of computers. He has not yet spoken to the cable company regarding the electrical needs for the cable system. It was determined that the coffee area, coat area, copy room, and finance file area would be tile floor. Carpeting with a high static guard will be placed in the computer room. Quarry tile will be placed in the vestibule, then come down with ceramic tile. The Council asked that the lobby areas between the new and existing buildings be made to look as one building, so the colors and materials should be consistent. They also preferred adding color whenever possible, such as on the door frames and bright color accent tiles in the restrooms. They asked to look at other colors for tile in the bathroom rather than white. It was agreed the tile in the bathroom should go half way up, with the ton being either vinyl panels, painted or wallpapered. Consideration is tc be given to a hard vinyl cover on some of the walls, especially in the high traffic areas, which is easy to maintain and can be purchased in different colors. The Council felt the specific colors for floor coverings and interior walls within the offices themselves should be decided by Staff. Ms. Schoessler Lynn stated she would make a color board of those color schemes already chosen and options for the other areas for the Staff to consider. She recommended a very wearable and durable Mohawk brand of carpet that will not crush, will hide soiling and will last for 20 years. Laminates on the cabinets and tops can match the carpet colors. Once the color board is completed, she will meet with Staff to make the final choices. Mr. Kronholm stated bids should be ready in two weeks. He will start refining his estimate for the building. He is comfortable with all of his figures except the mechanical and electrical. He felt the bids would be better if both the new building and the renovation of the existing building were bid together. He proposed cOmbining the bids but keep the costs separate for accounting purposes. If bid together, however, it would be important not to disrupt the Staff working nor to stop the contractor from working. Mr. Lim stated the bid will include a brick exterior on the east side of the existing building with brick on the remainder of the existing building as an alternate. (Mayor McKelvey left the meeting at this time, 8:24 p.m.) Mr. Kronholm understood the importance of getting the roof on the existing building done before the winter. He also explained he will give Staff a 48-hour notice whenever it is determined that worK ~n the project will disrupt the Staff's activities. Ms. Schoessler Lynn noted that some of the items can be purchased with a purchase order. MOTION by Knight, Seconded by Jacobson, to adjourn. The Motion carried on a 2-Yes, (Knight, Jacobson), 3-Absent (McKelvey, Dehn, Kunza) vote. The meeting was adjourned at 8:32 p.m. ~~tfullY submit ed, / ~~ \~t0 £~secretary __ . -. . ~ t