HomeMy WebLinkAboutCC October 15, 1996
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
Regular City Council Meeting - October 15,1996 agenda
Call To Order - 7:00 pm Bookmark
Resident Forum Name
Agenda Approval
Consent Agenda
Approval of Minutes minutes
Discussion Items
1. Defeasance of Bonds bonds
Non-Discussion/Consent Items
2. Closing of Funds closing
3. Transfer of Funds transfer
4. Release Letter of Credit/Nightingale Ridge nightingale
5. Release Cash Escrow/Emerald Glen emerald
6. Release Cash Escrow/Weybridge weybridge
7. Accept Easement/Sharon's 2nd Addition/Lot 5, Block 1 sharons
8. Approve Contract for Site Investigation/Moms Salvage Yard moms
9. License Renewal/Gambling (Pulltabs)/Andover Lions Club gambling
10. Approve Classification and Sale of Tax Forfeit Land tax
11. Award Bid/Sale of Lot 1, Block 1, Hartfiel's Estates hartfiels
12. Declare Cost/Order Assessment RolI/93-30/Bunker Lake dclr9330
Blvd. Service Road
13. Accept Assessment Roll/Order Hearing/93-30/Bunker Lake acpt9330
Blvd. Service Road
14. Declare Cost/Order Assessment RolI/96-14/14210 Crosstown/SS & WMdclr9614
15. Accept Assessment Roll/Order Hearing/96-14/1421 0 Crosstown/SS&WMacpt9614
16. Declare Cost/Order Assessment RolI/96-23/Kottkes' BuslWM dclr9623
17. Accept Assessment Roll/Order Hearing/96-23/Kottkes' BuslWM acpt9623
18. Release Letter of Credit/Prairie Oaks Community Church church
19. Approve Hiring/Public Works Employees hiring
20. Final Payment/95-23/Woodland Terrace Traffic/ fpay9523
Service Road Entrance Removal
21. Final Payment/96-6/'96 Misc. Concrete Curb and Gutter fpay966
22. Adopt Ordinance/Street Name Change street
Mayor-Council Input
Payment of Claims
Adiournment
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REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER lS, 1996
TABLE OF CONTENTS
RESIDENT FORUM . · · · · · · · · · · · · · · · · · · · · · · · 1
AGENDA APPROVAL . · · · · · · · · · · · · · · · · · · · · · · 1
CONSENT AGENDA
Closing of funds · · · · · · · · · · · · · · · · · · · 2
Resolution R228-96 transferring funds · · · · · · · · · 2
Release Letter of Credit/Nightingale Ridge · · · · · · 2
, Release cash escrow/Emerald Glen 2
· · · · · · · · · · · · ·
Release cash escrow/Weybridge · · · · · · · · · · · · · · 2
Accept easement/Sharon's 2nd Addition/Lot 5, Block 1 · · · · 2
Approve contract for site investigation/Mom's Salvage Yard · 2
Resolution R229-96 renewing license/Gambling (Pulltabs}/Andover
Lions Club · · · · · · · · · · · · · · · · · · · · · · 2
Approve classification and sale of Tax Forfeit land · · · · · 2
Award bid/Sale of Lot 1, Block 1, Hartfiel's Estates · · · 2
Resolution R230-96 declaring cost/ordering assessment roll/
IP93-30/Bunker Lake Boulevard Service Road · · · · · · · 2
Resolution R231-96 accepting assessment roll/ordering hearing/
IP93-30/Bunker Lake Boulevard Service Road · · · · · · · 2
Resolution R232-96 declaring cost/ordering assessment roll/
IP96-14/14210 Crosstown/Sanitary sewer and watermain · · 2
Resolution R233-96 accepting assessment roll/ordering hearing/
IP96-14/14210 Crosstown · · · · · · · · · · · · · · · · · 2
Resolution R234-96 declaring cost/ordering assessment roll/
IP96-23/Kottkes' Bus/Watermain · · · · · · · · · · · · · 2
Resolution R235-96 accepting assessment roll/ordering hearing/
IP96-23/Kottkes' Bus/Watermain · · · · · · · · · · · · · 2
Release Letter of Credit/Prairie Oaks Community Church · · · 2
Resolution R236-96 on final payment/IP95-23/Woodland Terrace
traffic/Service Road entrance removal · · · · · · · · · · 2
Resolution R237-96 on final payment/IP96-6/1996 Miscellaneous
concrete curb and gutter · · · · · · · · · · · · · · · · 2
Adopt ordinance/Street name change (138th Lane NW between
Lots 1 and 4 of Block 2, Woodland Creek 3rd Addition to
Ivywood Street, Lot 2, Block 2, and Heather Street, Lot 3.
Block 2) · · · · · · · · · · · · · · · · · · · · · · · · 2
Sale of surplus used City equipment · · · · · · · · · · · · · 2
APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · · · · 3
DEFEASANCE OF BONDS
Motion for Staff to prepare necessary documents · · · · · · 3
OPTION OF WOODLAND DEVELOPMENT CORPORATION
Motion to table to next meeting · · · · · · · · · · · · · · 3
MAYOR/COUNCIL INPUT
Annual review of Administrator · · · · · · · · · · · · · · · 4
Update on the progress of the salvage yard sites · · · · · · 4
Septic system installation · · · · · · · · · · · · · · · 4
Funding of sidewalks · · · · · · · · · · · · · · · · · · · 5
Invitation to Andover School dedication · · · · · · · · · · 5
Location of future Council/Commission meetings · · · · · · 5
APPROVAL OF CLAIMS · · · · · · · · · · · · · · · · · · · · · · 5
ADJOURNMENT . . · · · · · · · · · · · · · · · · · · · · 5
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW.. ANDOVER, MINNESOTA 55304. (612) 755-5100
REGULAR CITY COUNCIL MEETING - OCTOBER 15, 1995
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to
order by Mayor Jack McKelvey on October 15, 1996, 7:00 p.m., at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Councilmembers present: Dehn, Jacobson, Knight, Kunza
Councilmembers absent: None
Also present: City Attorney, William G. Hawkins
City Finance Director, Jean McGann
Planning, John Hinzman
City Administrator, Richard Fursman
Others
RESIDENT FORUM
Carroll Abbott. 2917 142nd Lane - had a complaint against the City's
management. At the last meeting he talked about a letter he received
about not having a permit to build a deck onto his house. The person
who was supposed to get the letter did obtain a building permit.
Because of the error and the expense and inconvenience it caused him, he
had asked for a letter of apology from the City and was assured he would
get one before this meeting. He has not receive the letter and felt the
City administration has no respect for the people of Andover. If the
City Administrator can't oversee his office to get the job done, he
suggested the Administrator find another job. Furthermore, because he
did not get the letter, he will not be voting for any incumbents, nor
will a few other people he knows. Mr. Fursman stated a letter was sent
to Mr. Abbo,tt; however, the post officè was closed yesterday, so
apparently it has not yet been delivered. The original letter was sen~
to the wrong address in error by the post office. When Mr. Abbott's son
called the City offices about the complaint, the Staff apologized for
the error. He understood the Building Department took care of the
matter right away with Mr. Abbott's son. Mr. Abbott should receive the
letter of apology within one or two days. Later in the meeting Mr.
Fursman explained he had left the response to Mr. Abbott to an employee
whose father, a long-time resident in Andover, suddenly died. This item
then slipped through the cracks until that employee returned from leave
and he returned from Washington, DC, last week. He apologized for any
embarrassment of the Council and any more duress of Mr. Abbott that
resulted because of it.
AGENDA APPROVAL
Add Item la, Option of Woodland Development Corporation, and Item 23,
Sale of Surplus Used City Equipment. There was some discussion about
adding the Assessment Policy for agricultural properties; however, Staff
indicated research is still being conducted and the proposal is to bring
the item back to the Council at the November 6 meeting. Delete Item 19,
Approve Hiring/Public Works Employees.
Regular Andover City Council Meeting
Minutes - October 15, 1996
Page 2
(Agenda Approval, Continued)
MOTION by McKelvey, Seconded by Jacobson, to approve the Agenda as
amended. Motion carried unanimously.
CONSENT AGENDA
Item 2 Closing of Funds
Item 3 Transfer of Funds (See Resolution R228-96)
Item 4 Release Letter of Credit/Nightingale Ridge
Item 5 Release Cash Escrow/Emerald Glen
Item 6 Release Cash Escrow/Weybridge
Item 7 Accept Easement/Sharon's 2nd Addition/Lot 5, Block 1
Item 8 Approve Contract for Site Investigation/Mom's Salvage
Yard
Item 9 License Renewal/Gambling (pulltabs)/Andover Lions Club
(See Resolution R229-96)
Item 10 Approve Classification and Sale of Tax Forfeit Land (no
parcels are to be withheld from the sale)
Item 11 Award Bid/Sale of Lot 1, Block 1, Hartfiel's Estates
Item 12 Declare Cost/Order Assessment Roll/IP93-30/Bunker Lake
Boulevard Service Road (See Resolution R230-96)
Item 13 Accept Assessment Roll/Order Hearing/IP93-30/Bunker
Lake Boulevard Service Road (See Resolution R231-96)
Item 14 Declare Cost/Order Assessment Roll/IP96-14/14210
Crosstown/Sanitary Sewer and Watermain (See Resolution
R232-96)
Item 15 Accept Assessment Roll/Order Hearing/IP96-14/14210
Crosstown Boulevard (See Resolution R233-96)
Item 16 Declare Cost/Order Assessment ROll/IP96-23/Kottkes'
Bus/Watermain (See Resolution R234-96)
Item 17 Accept Assessment Roll/Order Hearing/IP96-23/Kottkes'
Bus (See Resolution R235-96)
Item 18 Release Letter of Credit/Prairie Oaks Community Church
Item 20 Final Payment/IP95-23/Woodland Terrace Traffic/Service
Road Entrance Removal (See Resolution R236-96)
Item 21 Final Payment/IP96-6/1996 Miscellaneous Concrete Curb
and Gutter (See Resolution R237-96)
Item 22 Adopt Ordinance/Street Name Change (138th Lane NW
between Lots 1 and 4 of Block 2, Woodland Creek 3rd
Addition to Ivywood Street, Lot 2, Block 2, and Heather
Street, Lot 3, Block 2)
Item 23 Sale of Surplus Used City Equipment
MOTION by Dehn, Seconded by Kunza, to approve the Consent Agenda.
Motion carried on a 3-Yes, I-Present (Jacobson - Yes to all items except
Item 9), and I-Abstain (McKelvey - Yes to all items except Item 9 since
he is involved with the Lions Club).
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Regular Andover City Council Meeting
Minutes - October 15, 1996
Page 3
APPROVAL OF MINUTES
September 25, 1996, Special Meeting: Correct as written.
October 1, 1996, Regular Meeting: Correct as written.
October 1, 1996, EDA Meeting: Correct as written.
MOTION by Jacobson, Seconded by Dehn, to approve all three Minutes.
Motion carried unanimously.
DEFEASANCE OF BONDS
Ms. McGann explained in 1986 the City of Andover issued two separate
bonds: General Obligation Improvement Bonds of 1986A, $1,795,000; and
General Obligation refunding bond of 1986C, $2,485,000. On February 1,
1997, the City has the option to pay those bonds off early. Staff is
recommending the bonds be paid early in February, 1997, to save
approximately $450,000 in interest costs in the future. There is n0
penalty for this first call date.
MOTION by Jacobson, Seconded by Dehn, that the Council authorize Staff
to prepare the required documents for the defeasance of bonds 1986A and
1986C at their call date. Motion carried unanimously.
OPTION OF WOODLAND DEVELOPMENT CORPORATION
Mayor McKelvey explained Woodland Development Corporation has requested
the City sell them Lot 4, Block 4 of Woodland Creek 3rd Addition for
$20,000. Three years ago the City purchased that lot from Woodland
Development Corporation to construct a road out of the development south
to Bunker Lake Boulevard. That never occurred because the source of
funding could not be determined. School District 11 and Meadow Creek
Christian Church were willing to give land for the street but were not
willing to pay for it because they had no need for it. The Mayor did
not recall the terms of the agreement with Woodland Development that
they would have the option to purchase that lot if the road was not
constructed within three years. It was his opinion that the proposed
street is still needed and would be constructed at some time in the
future.
The other Councilmembers did not recall the three-year time frame in the
agreement with Woodland Development. The City Attorney was asked to
review the agreement. If the agreement requires the City to sell at
this time, then it should be placed on the next Council agenda. If that
is not the case, then the item should be discussed further.
MOTION by Jacobson, Seconded by Knight, to table this to the next
meeting. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes - October 15, 1996
Page 4
MAYOR/COUNCIL INPUT
Annual review of Administrator - The Council agreed that an annual
review of the City Administrator should be done some time in December by
the seated Council.
Update of the progress of the salvage yard sites - Mr. Fursman u~dated
the Council on the cleanup process of the sites and the financial status
of the project. The purchase of the salvage yards has amounted to
$261,850 more than estimated. Today they started to test for
contamination on the Mom's Auto Salvage property. Anoka Auto Wrecking
will not be considered for purchase until the other costs, especially
the cleanup of contaminated soils, are known. They were not counting on
finding the hot spots nor the amount of clean debris at Best Auto Parts
property. The MPCA and the EPA both declared that site clean of
contaminated soil; however, a large plume of contaminated soil plus the
source of the contamination was found. The original estimate of cleanup
was less than $40,000, which was held in escrow. When cleanup began, it
was found that paint and other solvents were deliberately buried on the
site. That information was kept from the EPA, MPCA and the City. He
did not believe the owner from which the City purchased the site wa~
aware of that information either. It has been determined that some kind
of remediation will have to be done on about half of the soil on that
site. A feasibility study on that soil has been asked for from the
environmental engineers on the site. Estimates to clean the site now
are that it could cost up to $500,000, but the City is in the process of
applying to the Minnesota Department of Trade and Economic Develcpment
for a grant to cover the entire cost of the cleanup on this site. The
feasibility study will be given to the Council as soon as it is
completed. A second hot spot was found on the Best site yesterday,
which is now being analyzed to see what kind of material is there. The
buried material found elsewhere in the project that does not have
contamination value will be extracted and used to create a berm in the
back side of the industrial area.
Mr. Fursman also noted that the agreement with Anoka County on the tax
forfeit property was that any costs the City incurred up to $100,000 for
the cleanup of the property would be deducted from the cost of the
property. Nothing was mentioned what would happen if the costs exceeded
$100,000. Councilmember Jacobson stated that property does not belong
to the City. The City is only cleaning it up. He felt the cleanup
costs are the county's costs and should all be going toward the sale
price.
Mr. Fursman stated the cleanup costs for that site only are not yet
known. The pile of tires they anticipated to be there were not, but
there was more trash to clean up, so the costs for that site may be less
than anticipated. The intent is to turn the area into a viable,
economic piece of real estate.
Septic system installation - Councilmember Dehn received a call from a
couple who recently purchased a home. The sewer has failed, and they
are wondering if someone can install it without being licensed if they
Regular Andover City Council Meeting
Minutes - October 15, 1996
Page 5
(Mayor/Council Input, Con tinued)
have the knowledge. It is a financial issue because the license and
permits in Andover are very expensive. Councilmember Jacobson understood
it is a state requirement that the installers be licensed.
Councilmember Dehn stated she will contact the Staff tomorrow regarding
this issue.
Funding of sidewalks - councilmember Kunza received a few calls after
the last meeting from residents in the Narcissus area wondering why the
City is requiring them to petition and pay for sidewalks in their area
for the safety of children walking to school, yet it is talking about
paying for the construction of sidewalks to Oak View Middle School where
children are supposed to be bussed. Mayor McKelvey stated he received
similar calls. He explained the sidewalks along Hanson Boulevard are a
part of the park trails system, and the school district may contribute
to a portion of the cost. There was a party willing to donate right of
way for a pathway through Woodland Terrace so the children would not
have to go to the service road, but no one was interested in it.
Councilmember Knight asked if the construction of a sidewalk along the
service road would qualify for state aid funds. Mr. Fursman was not
sure. A sidewalk along Narcissus and the service road involves having
a sidewalk across the front of homes of many different property owners.
Along Hanson Boulevard, the City and the school district are the only
property owners involyed.
Invi ta ti on to Andover School dedication - Mayor McKelvey noted the
invitation of the Council to attend the dedication of the new portion of
the Andover School building on Thursday, October 24.
Location of future Council/Commission meetings - Mr. Fursman announced
because of the construction of the City Hall, meetings of the City
Council and Commissions will be held in the cafetorium of the Oak View
Middle School for the next few months. The Council suggested a large
sign of this notice be placed at the end of the driveway until the new
City Hall building is available for use.
APPROVAL OF CLAIMS
MOTION by Dehn, Seconded by Kunza, to approve Claims as presented this
evening. Motion carried unanimously.
The meeting adjourned at 8:12 p.m.
Respectfully sUbmitted'~
~~Cc~
Ma ella A. Peach
Recording Secretary