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HomeMy WebLinkAboutCC March 6, 1996 ~ 'Ç) ç,rO"J €..d 31 Iq \C{lp . CITY of ANDOVER Regular City Council Meeting - March 6, 1996 D a: \ L 0 0306% L IIDmarch6 Call to Order - 7:00 pm FILE Resident Forum NAME Agenda Approval Consent Agenda Approval of Minutes SECTION NAME Oaprvminu [;t3-6min Discussion Items SECfION NAME Ddiscuss 1. Discuss Senior Development Proposal/Bunker Lake Blvd. [¡jseniorhp 2. Adopt Resolution/Intent to Bond/Capital Improvement Projects l)'gobond 3. Authorize Juran & Moody /1996 ClP Bonding/Refunding GO Bond 1989A rtgobond 4. Discuss Possible Lift Station/Shadowbrook '3:shadowbr 5. Consider MSA Designation Through Crown POinte/Crown Pointe East [[msadesig 6. Park and Recreation Director Discussion ~parkdire 7. Discuss Street Lighting/94-33/Commercial Blvd. [94-33 8. Commercial Park/So Andover Site Street Layout ~commpark EDA Meeting SECfION NAME Oeda 9. Authorize Juran & Moody /1996 TlF Bond ii:tifbond Reports of Staff, Committees, Commissions SECfION NAME r:Jreports 10. Report on Met Council [:I:metd 11 . PCD Tower Update ,ªpcd 12. Approve Hiring of 2 Temporary Building Attendants/Field of Dreams [èbldgatte 13. Change Status/Mechanic [.':mechanic 14. Approve 1996 Park Capital Budget I':parkbudg Non-Discussion/Consent Items SECTION NAME Unondiscu 15. Approve Resolution/Trail Fee ~'trailfee 16. Approve Resolution/Fee for Removal of Debris from Streets ["debris 17. Approve Kennel License Renewal/L. Olson 'i'kennel 18. Six Month Probationary Period/Construction Inspector ~constins 19. Declare Cost/Order Assessment Roll/Crown Pointe Eastj94-22 129422decl 20. Waive Hearing/ Adopt Assessment Roll/Crown Pointe East/94-22 l¿9422waiv 21. Declare Cost/Order Assessment Roll/Foxberry Farms/94-8 c::948decla 22. Waive Hearing/ Adopt Assessment Roll/Foxberry Farms/94-8 L:948waive 23. Declare Costs/Order Assessment Roll/Hills of Bunker Lake 5th/93-12 L9312decl 24. Waive Hearing/ Adopt Assessment Roll/Hills of Bunker Lake 5th/93-12 L£:9312waiv 25. Declare Costs/Order Assessment Roll/ Fox Woods/94-9 [949decla 26. Waive Hearing/ Adopt Assessment Roll/Fox Woods/94-9 li:949waive 27. Declare Costs/Order Assessment Rolls/95-7, 95-9, 95-10, 95-22 lè'957decla 28. Order Plans & Specs/96-6/Misc. Concrete Curb & Gutter Repair [;;]%-6 29. Approve Final Payment/95-7, 95-9, 95-10, 95-22 [95-7fpay 30. Approve Purchase of Half Section Books l'¡halfsect Maynr/CO"l1cilll1r"1 Pdvnk~nt (\í Cldinl<..; SIC"IlON N.'i\ll " 'p.lyd.lim AdlournnH-'llt ----- -"-'- .~._. . · REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MARCH 6, 1996 TABLE OF CONTENTS RESIDENT FORUM . · · · · · 1 AGENDA APPROVAL · · · · 1 CONSENT AGENDA Approve 1996 Park Capital Budget · · · · 1 Resolution R038-96 setting trail fee · · · · · · · 1 Resolution R039-96 setting fee for removal of debris/streets 1 Approve kennel license renewal/L. Olson · · · · · · 1 Six-month probationary period/Construction Inspector · · · · 1 Resolution R040-96 declaring cost/ordering assessment roll/ Crown pointe East/IP94-22 · · · · · · · 2 Resolution R041-96 waiving hearing/adopting assessment roll/ Crown pointe East/IP94-22 · · · · · · · 2 Resolution R042-96 declaring cost/ordering assessment roll/ Foxberry Farms/IP94-8 · · · · · · · · · · · 2 Resolution R043-96 waiving hearing/adopting assessment roll/ Foxberry Farms/IP94-8 · · · · · · · · · · 2 Resolution R044-96 declaring cost/ordering assessment roll/ Hills of Bunker Lake 5th/IP93-12 · · · · · · 2 Resolution R045-96 waiving hearing/adopting assessment roll/ Hills of Bunker Lake 5th/IP93-12 · · · · · · · · 2 Resolution R046-96 declaring cost/ordering assessment roll/ Fox Woods/IP94-9 · · · · · · · · · · · · 2 Resolution R047-96 waiving hearing/adopting assessment roll/ Fox Woods/IP94-9 · · · · · · · · · · · · 2 Resolution R048-96 declaring costs/ordering assessment rolls/ IP95-7, IP95-9, IP95-10, IP95-22 · · · · · · · · · 2 Resolution R049-96 approving final payment/IP95-7, IP95-9, IP95-10, IP95-22 · · · · · · · · · · · · · 2 Approve purchase of half-section books · · · · · · · 2 Approve abatement, Lot 7, Block 1, Hidden Creek East 5th · · 2 NORTH METRO MAYORS' ASSOCIATION · · · · · · · · · 2 APPROVAL OF MINUTES . . · · · · · · · · · · · · 3 DISCUSSION SENIOR DEVELOPMENT PROPOSAL/BUNKER LAKE BOULEVARD · · 4 INTENT TO BOND/CAPITAL IMPROVEMENT PROJECTS Resolution R050-96 on intent to bond for capital improvement projects . · · · · · · · · · · · · · · · 5 AUTHORIZE JURAN AND MOODY/1996 CIP BONDING/REFUNDING GO BOND 1989A Motion to so move · · · · · · · · · · · · · · 5 DISCUSS POSSIBLE LIFT STATION/SHADOWBROOK · · · · · · · 5 CONSIDER MSA DESIGNATION THROUGH CROWN POINTE/CROWN POINTE EAST · 6 Motion to table and renegotiate with developer · · 8 PARK AND RECREATION DIRECTOR DISCUSSION · · · · · · · 9 DISCUSS STREET LIGHTING/IP94-33/COMMERCIAL BOULEVARD · · · · 9 Motion to go with Anoka electric lights · · · · · · · 10 COMMERCIAL PARK/SOUTH ANDOVER SITE STREET LAYOUT Motion to grade all city-owned property in Commercial park/ adopt proposed street layout · · · · · 10 PLANNED UNIT DEVELOPMENT DISCUSSION · · · · · · · · · 10 CHANGE STATUS/MECHANIC Motion to change temporary part-time status of mechanic to full time . . · · · · · · · · · · · · · 11 ORDER PLANS AND SPECS/IP96-6/MISC. CONCRETE CURB & GUTTER REPAIR 11 Resolution R051-96 ordering improvement & plans and specs · · 12 - --_... . - -- . Regular Andover City Council Meeting - March 6, 1996 Table of Contents Page ii UPDATE ON METROPOLITAN COUNCIL · · . · . · · · · · . 12 PERSONAL COMMUNICATION DEVISE TOWER UPDATE . . . · · 12 APPROVE HIRING OR TWO TEMPORARY BUILDING ATTENDANTS/FIELD OF DREAMS Motion to so move . · · · . · · · 13 MAYOR/COUNCIL INPUT Minutes of Closed Meetings . . . . · · · 13 APPROVAL OF CLAIMS . · · · · . . · · · · · . 13 ADJOURNMENT . . . . · · . . 13 -. . -- -- ,- At'prcved .311£1 1C1tç CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - MARCH 6, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on March 6, 1996, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Jacobson, Knight, Kunza Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Planning Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Winslow Holasek. 1159 Andover Boulevard NW - asked why the costs per lot being certified in the various assessment rolls under tonight's Non- Discussion items vary by as much as $3,000. He understood there may be a difference in depth of sewer, but the densities are the same. Mr. Erickson explained the assessment per lot on each project is determined by actual costs of that proj ect divided by total number of lots. Differences in assessments can result from additional mileage for streets, additional storm sewers, different contractor and unit bid prices, and interest if the construction runs for a longer period of time. Mayor McKelvey also noted that the developers for the Hills of Bunker Lake 5th and Fox Woods picked up additional costs for blacktopping streets outside of their developments. That also increased the per-lot assessment in those developments. AGENDA APPROVAL After Approval of Minutes, Add North Metro Mayors' Association. Also add Items 8a, Planned Unit Development Discussion, and 31, Approve Abatement, Lot 7, Block 1, Hidden Creek East 5th Addition. Move Item 14, Approve 1996 Park Capital Budget, to the Non-Discussion Items. Move Item 28, Order Plans & Specs/IP96-6/Misc. Concrete Curb & Gutter Repair, to Discussion Items. MOTION by Dehn, Seconded by Kunza, to approve the Agenda as presented with those amendments. Motion carried unanimously. CONSENT AGENDA Ite~ 14 Approve 1996 Park Capital Budget Item 15 Approve Resolution/Trail Fee (See Resolution R038-96) Item 16 Approve Resolution/Fee for Removal of Debris from Streets (See Resolution R039-96) Item 17 Approve Kennel License Renewal/L. Olson Item 18 Six-Month Probationary Period/Construction Inspector ...... o-__~... Regular Andover City Council Meeting Minutes - March 6, 1996 Page 2 (Consent Agenda, Continued) Item 19 Declare Cost/Order Assessment Roll/Crown pointe East/IP94-22 (See Resolution R040-96) Item 20 Waive Hearing/Adopt Assessment Roll/Crown Pointe East/IP94-22 (See Resolution R041-96) Item 21 Declare Cost/Order Assessment Roll/Foxberry Farms/ IP94-8 (See Resolution R042-96) Item 22 Waive Hearing/Adopt Assessment Roll/Foxberry Farms/ IP94-8 (See Resolution R043-96) Item 23 Declare Costs/Order Assessment Roll/Hills of Bunker Lake 5th/IP93-12 (See Resolution R044-96) Item 24 Waive Hearing/Adopt Assessment Roll/Hills of Bunker Lake 5th/IP93-12 (See Resolution R045-96) Item 25 Declare Costs/Order Assessment Roll/Fox Woods/IP94-9 (See Resolution R046-96) Item 26 Waive Hearing/Adopt Assessment Roll/Fox Woods/IP94-9 (See Resolution R047-96) Item 27 Declare Costs/Order Assessment Rolls/IP95-7, IP95-9, IP95-10, IP95-22 (See Resolution R048-96) Item 29 Approve Final Payment/IP95-7, IP95-9, IP95-10, IP95-22 (See Resolution R049-96) Item 30 Approve Purchase of Half-Section Books Item 31 Approve Abatement, Lot 7, Block 1, Hidden Creek East 5th Addition MOTION by Jacobson, Seconded by Dehn, to approve the Consent Items. Motion carried unanimously. NORTH METRO MAYORS' ASSOCIATION Al Tinklenberg, Mayor, City of Blaine, updated the Council on the activities of the North Metro Mayors' Association. He noted a sheet he was given today listing the road projects being done in the north metro region for the years 1996 through 1999, which he was told proves that dollars are being spent in the north metro region. He felt their voice is now being heard and that the Association is having an impact in making the issues of the north metro region heard. The Association has been trying to get people to face issues and to take the needs seriously for this part of the region. The Association is continuing to work on a number of things in terms of regional planning, including growth and planning outside the metro area and the impact on the highway system. He felt the Association needs to keep working together and to speak as one unified voice to make progress. Joseph Strouse then provided a document to the Council comparing the net taxing capacities of the member cities with other metropolitan communities. It shows that across the board, the net tax capacity of the North Metro Mayors' Association members is significantly lower than those communities located in the south and southwestern metro area. Any change to the Local Government Aid or HACA by the State Legislature becomes very critical to member communities. They will be providing a different spread on property tax information that will include TIF Regular Andover City Council Meeting Minutes - March 6, 1996 Page 3 (North Metro Mayors' Association, Continued) funding, percentage of commercial revenues and more. About 70 percent of the residents in member communities work outside of their community, which is a part of the economic development issue and how the communities develop in the future. One of the things being considered as an organization is how to restructure to work on these economic development issues along main corridors, the impact on transportation, pulling the communities together. They will be making a recommendation to the Board in April as to how to structure that process. He also thanked Mayor McKelvey and Mr. Fursman for their acti vi ties in the Association. Councilmember Jacobson asked about statements he has read when the Association takes a position on an issue. How does the association arrive at a position which speaks for all of these cities? To his knowledge the Andover Council has not voted on these issues. Mr. Strouse explained each year they have a legislative advisory committee that looks at 18 to 20 items. He understands the communities discuss them and provide feedback to the advisory committee, which then ranks each of the issues. It is then brought to the board for adoption before any position is taken by the Association. Mayor MCKelvey stated the information is sent to all Councilmembers, but often no comments are received. Also, the position of the Association is done by majority vote, so not all cities may be in agreement. He asked Mr. Tinklenberg for a copy of the proposed proj ects for the north metro area. Mr. Fursman stated typically those items are not placed on the agenda. Individual councilmembers have taken their own initiative on items of concern. Mr. Tinklenberg stated that is how it is handled in Blaine as well. He agreed to give Mayor McKelvey a copy of the proposed projects. APPROVAL OF MINUTES February 20, 1996, Regular Meeting: Page 3, Approval of Minutes, February 6 meeting: Mayor McKelvey clarified his statement by explaining there was a meeting with the developer, Jerry Windschitl, about the bridge over Coon Creek and the possibility of using MSA funds and some contribution from the developer to pay for it. Following that discussion, the issue of the lawsuit came up and there was a general discussion on it. The two items were not connected. The bridge was not offered as a settlement for the lawsuit. Page 10, City's Development, hange "Councilmember Jacobson noted. . . ." to "Mr. Fursman noted that if a person's property is within the development area...". February 20, 1996, EDA meeting: Correct as written. February 20, 1996, HRA meeting: Correct as written. February 20, 1996, Special Closed meeting: Correct as written. February 20, 1996, Special City Council meeting: Correct as written. Regular Andover City Council Meeting Minutes - March 6, 1996 Page 4 (Approval of Minutes, Continued) MOTION by Knight, Seconded by Dehn, approval of all Minutes as corrected. Motion carried on a 4-Yes, I-Absent (Kunza) vote. DISCUSS SENIOR DEVELOPMENT PROPOSAL/BUNKER LAKE BOULEVARD Mr. Carlberg asked the Council to review the concept plan and proposal of Adolfson and Peterson and Presbyterian Homes of Minnesota to develop a senior housing project on the north side of Bunker Lake Boulevard NW between Quay Street NW and Marigold Street NW. Wilt Berger, Miller Hanson Westerbeck Berger, Inc., Architects, explained they have been retained by the Adolfson family and Presbyterian Homes of Minnesota to look at a senior campus. There are many amenities to the site including the forestry, the Round Barn, easy access to a major road and shopping center, and being adjacent to a residential neighborhood. An agricultural theme is being proposed for the overall campus. Access would be from three areas off residential streets, not directly from Bunker Lake Boulevard. About 25 to 30 low density units, probably duplexes or townhouses, would be on the eastern side. The western portion would be about 85 units for independent living senior apartments, probably with meals programs and another 55 units of an assisted living type housing where those with medical needs could be cared for. A nurse would be on staff as well as people to do housekeeping, etc. It differs from a nursing home, however, in that it is still independent living. The apartment buildings would probably be three to four stories high. Potential uses of the Round Barn, which is currently a craft store, has been as a community center or farmers' market with garden plots and a well for well water. From a marketing standpoint, the development would be phased, probably starting with the low-density housing around the country lane. The interior roads would be private and would be privately maintained. The development would remain as a taxable entity, but no federal funding is expected to be used. A thought was to create a skating pond for the children of the adjoining neighborhood, plus a play area for visiting grandchildren. presbyterian Homes of Minnesota does operate a similar campus in Roseville. They would like to begin constructing the low-density homes some time this summer. The Council generally applauded the idea of a senior campus but was concerned with the height of the buildings. Because this is a change in the proposed development and possibly the zoning of that area, the Council felt the entire Woodland Creek neighborhood should be invited to a neighborhood meeting for their input. It was also thought the Round Barn is on the historic register and research should be done to be sure there can be a change in the use of that building. Mr. Carlberg stated this development would meet some of the life-cycle needs of the City which is being addressed by the Metropolitan Council. Regular Andover City Council Meeting Minutes - March 6, 1996 Page 5 (Senior Development Proposal/Bunker Lake Boulevard, Continued) Winslow Holasek. 1159 Andover Boulevard NW - asked if the same organization operates the assisted living apartments south of Northwestern college on Snelling. Mr. Berger stated Presbyterian Homes of Minnesota does operate a senior campus near that area, but he didn't think it was the one Mr. Holasek referred to. Councilmember Knight stated Presbyterian Homes does enjoy a very good reputation. Staff was asked to work with the developer and set up a neighborhood meeting for input on the proposal. ADOPT RESOLUTION/INTENT TO BOND/CAPITAL IMPROVEMENT PROJECTS MOTION by Jacobson, Seconded by Dehn, the Resolution as presented with one change, on the first page, under Item No. 2, Official Intent Declaration, on the fourth line, "...Council hereby authorizes the City Clerk or Finance Officer to make the City's declarations." Delete rest of sentence. (See Resolution R050-96) Motion carried unanimously. AUTHORIZE JURAN & MOODY/1996 CIP BONDING/REFUNDING GO BOND 1989A MOTION by Jacobson, Seconded by Dehn, to so move. (authorize City Staff to proceed with the 1996 Capital Improvement Project financing and crossover refunding of the GO Improvement of 1989A) . DISCUSSION: Mr. Fursman pointed out there is some flexibility in the savings that may be realized by this action. It will depend on the interest rate at the time of bond. A conservative estimate is $55,000, though it could be more than $85,000. Motion carried unanimously. DISCUSS POSSIBLE LIFT STATION/SHADOWBROOK Mr. Erickson noted during the sketch plan review of the Shadowbrook development a sanitary sewer lift station was identified to service the northeast corner of the plat. The original proposal was to develop the plat in two phases. Three phases are now being discussed, with the third one being that northeast corner where the gravity flow starts to be a problem. In doing further study of the area, it has been found that a gravity flow sewer main could serve this area, but it would mean clear cutting any mature trees and bringing in approximately six feet of fill to the area to cover the sewer line. If an adequate amount of fill could not be used, it may limit the area to homes with slabs on grade or possibly split level structures. With the use of a lift station, more of the forestation could be left. It could also be installed at a lower elevation to provide future service to the area north of the creek, which would be more economical than servicing that area by gravity flow with a deep sewer line. There is little maintenance expense on a gravity flow line unless there is a break. Then the maintenance would be great. A lift station would require routine maintenance similar to a well house, which must be checked daily; plus there is an additional energy cost of operation. Regular Andover City Council Meeting Minutes - March 6, 1996 Page 6 (Discuss possible Lift StationjShadowbrook, Continued) Mr. Erickson answered Council questions by explaining the lift station is submerged and would be much shallower than a gravity flow line. Generally cities that have lift stations do not have variable rates for those residents who are served by lift stations and those who are served by gravity flow; however, Staff could evaluate the additional operating costs of a lift station to determine whether there should be a different rate. If allowed here, he felt any additional requests for lift stations in the City would have to be reviewed on a case-by-case basis. The initial costs of installating the lift station would be part of the development. Any oversizing to serve the area to the north would typically be trunk costs. Lift stations are very reliable, and he went into some detail about the backup and warning systems that would be in place. Attorney Hawkins advised the City would not be liable for damage to private property if there is a problem unless a situation occurred that was due to the City's negligence. Frank Stone, Public Works Superintendent, explained the current lift station is on a radio control. If anything goes wrong, they know immediately. There have been no problems with the lift station in place. With proper maintenance, he guessed the motor would last for seven to ten years. Gary Gorham, Gorham Builders, Inc., stated they could serve that portion of the plat with gravity flow, but all the trees would have to be removed. He felt the saving of trees is a very valid reason for going with a lift station. It would also help serve the area to the north. He suggested the possibility of just leaving that third phase blank with a PUD designation at this time while going through the platting process and then work with the Council, Planning Commission and Staff on different concepts in that planned unit development area. That area may or may not have private streets, will definitely be covered with covenants, and possibly have an association. He thought this would provide the best product. The Council made no decision on that proposal. The sense of the Council was to pursue the use of a sanitary sewer lift station to serve the northeast corner of this plat. They felt this is a unique area, and they did not wish to see all of the trees removed to use the gravity-flow line. At the same time, they did not want to be obligated to use lift stations as a general policy elsewhere in the City. They asked Staff to look at the costs of operating a lift station and to decide whether there is a need for a surcharge to those residents on that line. CONSIDER MSA DESIGNATION THROUGH CROWN POINTEjCROWN POINTE EAST As in the past, Councilmember Jacobson stated his position has not changed, that he did not feel the bridge was a proper use of the City's MSA funds. If approved, however, he felt it is imperative to have something in writing between the City and the developer as to how much each party is contributing toward the costs so there is no Regular Andover City Council Meeting Minutes - March 6, 1996 Page 7 (Consider MSA Designation - Crown Pointe/Crown Pointe East, Continued) misunderstanding in the future. Councilmember Dehn agreed the agreement should be in writing, but she favored the bridge because of the safety issue. If there were a train derailment similar to what happened in Wisconsin this week, the residents in Crown Pointe would have no other access without this bridge. Councilmember Kunza agreed. Councilmember Knight was frustrated because the issue of a bridge was talked about at length when Crown Pointe East was first presented. He felt some provision for the bridge should have been made by the developer and included in the plats with the costs spread between the two developments. He didn't think the use of MSA funds is justified in terms of traffic demand. This option uses 1 1/2 years of MSA funds for one developer. He's received negative reaction from at least one developer, some phone calls opposing it, and one confrontation at the video store where the person stated the Council should be ashamed of giving that money away. The City has never designated that much money to one developer before. Plus there is absolutely no time table as to when the street would outlet to prairie Road, as there are no plans to develop that vacant property through which the MSA road would go. Mayor McKelvey felt a precedent was set when the City tried to have a bridge constructed from Eldorado south to CoRd 116 to provide another outlet to The Meadows of Round Lake development. A resolution was passed and many dollars were spent trying to convince the DNR of the necessity of that bridge, and an MSA road was designated through that residential area. The Council has denied a second exit from Crown pointe going across the railroad tracks and the developer is unable to float a road across the wetlands. He saw the use MSA funds to build a bridge to provide that second exit the same as what the City was tryin~ to do on Eldorado. This is a safety issue. He didn't understand why this would be any different or the reason for opposing this proposal. Also, it appears the City will not get MUSA expansion until mid-summer, and there is a need to have buildable lots available in order to obtain the necessary revenues in the budget. This would allow that plat to proceed and provide some of those buildable lots. He did not consider it a waste of money.' Councilmember Jacobson stated the Council did offer the developer the option of floating a road over the wetlands to Andover Boulevard subject to the approval of the watershed Board. The other option is to have the developer construct the bridge and spread the costs across both developments of Crown Pointe and Crown pointe East. Councilmember Dehn felt a compromise would be that the City negotiate further with the developer to have him contribute a greater amount toward the bridge. Bob Boyum, the City's representative on the Coon Creek Watershed Board, stated the Board has not had an opportunity to investigate either the bridge option or going across the wetlands. He encouraged the Council to table this item to allow the Watershed Board to get further information and to review it. There is a precedent for allowing Regular Andover City Council Meeting Minutes - March 6, 1996 Page 8 (Consider MSA Designation - Crown Pointe/Crown Pointe East, Continued) developments with only one entrance; and that, to him, is a better solution than creating a thoroughfare to serve 40 houses. The use of MSA funds is still spending someone's money. If the issue is safety and the area is too dangerous, maybe the City should buy the land back from the developer and turn it into an open undeveloped park. A bridge is the most expensive form of development, and that is why cities generally avoid it. Is it worth it to build a state aid road to accommodate the bridge when there is another road 100 feet away, that is Andover Boulevard? Again, he asked that the Watershed Board be given an opportunity to review the fire lane through the wetlands. While a bridge is the best option, he didn't believe the City should finance it. Jerry Windschitl, Ashford Development, developer, stated the fire lane proposal over the wetland was discussed at several meetings with the watershed manager. A formal submittal was not made to the Watershed because other alignments were to be looked at. But he furnished the Board with a complete set of documents and minutes of meetings that took place. Councilmember Jacobson did not understand why that had not been done since the Council did recommend that option. Mr. Erickson estimated the cost of floating a road over the wetland would be about $60,000. Winslow Holasek, 1159 Andover Boulevard NW - thought the safety issues should be separated from the MSA issue. MSA funds should be used where there is a need for a thoroughfare to handle the traffic. The criteria of safety should not be used to determine whether MSA funds are used or not. MSA funds are taxpayer funds, and he is opposed to double dipping, that is using MSA funds to build a road but then assessing the developer for the same road. The City would be receiving about $200,000 from the developer both in an outright contribution and from assessments on the MSA road now and from the future development. He did not think that is a good return on a $503,000 project for the bridge. He did not think the traffic issue is there to consider MSA funds. There is a safety issue, but that shouldn't be resolved with State Aid funds. Councilmember Knight asked if it is an absolute policy to require two entrances to a development. Mr. Erickson stated that is a standard requirement of the Fire Department for safety purposes. Councilmember Jacobson thought everyone agreed there is a safety issue on the Crown pointe plat. The question being raised is whether it is appropriate to use State Aid funds to construct that second access or are there other options to the developer. The Council continued to debate the issue. Mr. Boyum stated he would be willing to bring this item to the Coon Creek Watershed Board at their next meeting on March 11, 1996. Then they would at least have an opportunity to investigate the options and make a recommendation. Mr. Windschitl stated he had no difficulty making a formal application to the Watershed Board. The watershed manager told him the combined process would take about four months to go through. MOTION by Dehn, Seconded by Kunza, to table this on the basis that we negotiate and define the monetary terms of what the developer will pay to the T and bring it back, that is renegotiate that $100,000 contribution. Include that the developer would start the process with Regular Andover City Council Meeting Minutes - March 6, 1996 Page 9 (Consider MSA Designation - Crown pointe/Crown Pointe East, Continued) the Watershed Board at his option. DISCUSSION: Councilmember Dehn very strongly recommended the developer do begin the process of gaining approval from through the watershed for the second road through the wetland, but she did not want to mandate it. At the request of Mr. Windschitl, Councilmember Dehn agreed to table the item for six weeks, until the second regular City Council meeting in April (April 16, 1996). Motion carried unanimously. Councilmember Knight felt it was implied that there is a personal reason for opposing the use of MSA funds for a bridge. He stated it is not a personal issue, he simply disagrees with that use of MSA funds. Mayor McKelvey stated he did not intend to imply there was a personal issue. He did not understand why the Council approved a similar request in one instance and there is opposition for this one. PARK AND RECREATION DIRECTOR DISCUSSION Mr. Fursman explained at the time of the discussions about the possibility of hiring a Park and Recreation Director, he was unaware of the services being provided through the school district. He now realizes the City has not utilized the resources of the school district to their fullest extent and recommends that the City work more closely with the community school on the present and expanding programs. He felt it is imperative to establish better reporting between the City and the school district. One of the things the community school is struggling with now is an expansion of their responsibilities as the new middle school and expanded Andover Elementary schools will be opened with no increase in their budget. At this time he is recommending that the position of a Park and Recreation Director be put on hold for the remainder of the year and that the City work more closely with the school district for another year, then evaluate their services before looking at the position again. The Park and Recreation Commission is agreeable to that recommendation. Charlie Veiman, Crooked Lake Boulevard, applauded the recommendation. He also felt that the school district is misusing some dollars when it does not provide additional funding for community schools yet can afford a $80,000 to $100,000 sign for Andover School. The Council concurred with Mr. Fursman's recommendation. DISCUSS STREET LIGHTING/IP94-33/COMMERCIAL BOULEVARD Mr. Erickson reviewed the information for street lighting for the Commercial Boulevard project. To contract with Anoka Electric Cooperative would cost $100 per light for installation and $10 per month per light for maintenance and energy. For a private lighting system that would be maintained by the City, the installation cost would be about $2,935 per light; and maintenance and energy costs of about $12.50 per month per light. Regular Andover City Council Meeting Minutes - March 6, 1996 Page 10 (Street Lighting/IP94-33/Commercial Boulevard, Continued) MOTION by Knight, Seconded by Dehn, to go with the Anoka Electric lights and installation; and go with the second option style lights of 150 watts high pressure sodium lights. Motion carried unanimously. COMMERCIAL PARK/SOUTH ANDOVER SITE STREET LAYOUT Mr. Erickson described a proposed layout of the streets for the South Andover site. The site and the type of development does not lend itself to using cul-de-sacs. The proposal is to drop the frontage road down to allow a tier of businesses between the road and Bunker Lake Boulevard. That proposal can potential1y delay the construction of the frontage road until all of the property is purchased, but it is felt it would be the best overall layout for the area. Businesses would have access from the frontage road but would be designed to also be attractive from the Bunker Lake Boulevard side. The proposal also calls for landscapinq the ponding areas to provide a more aesthetically pleasing area. Mr. Carlberg explained part of the site plan review process will be to be sure the businesses will have a nice appearance from Bunker Lake Boulevard. Staff feels this is a better design for the service road. Mr. Fursman stated Staff has discussed the possibility of a temporary entrance onto Bunker Lake Boulevard until the property can be acquired for the frontage road to accommodate development. That temporary access would be closed once the frontage road is completed. Mr. Erickson stated they would still construct Commercial Boulevard this summer and grade all of the property owned by the City. He asked the Council to move to include the site grading with the Commercial Boulevard project and to accept the street layout as presented this evening wi th the curvilinear streets. MOTION by Knight, Seconded by Dehn, to so move. Motion carried unanimously. PLANNED UNIT DEVELOPMENT DISCUSSION Mr. Carlberg explained the Planning and Zoning Commission discussed the planned unit development concept. The Council had proposed no increase in density with for PUDs; however, the Planning Commission believes that unless there is a provision for density increases, developers will not utilize that form of development. Councilmember Jacobson stated his major concern is to make sure there is a lot of green space. He does not want to jam a lot of people into a small area with very little green space. After listening to the Planning Commission's discussion, he stated he has changed his position and would be willing to allow a 10 or 15 percent increase in density for PUDs. It was his understanding the discussion is on clustered housing, as opposed to the PUD concept of more than one use on a parcel. He also envisioned houses clustered closer together on large deep lots creating Regular Andover City Council Meeting Minutes - March 6, 1996 Page 11 (Planned Unit Development Discussion, Continued) the open space behind. Many of the lot width and setback requirements would be flexible. Mr. Carlberg stated the PUD ordinance would refer to both types of developments, clustered housing with flexibility on density and multiple uses on a parcel. He will also be sure a PUD of clustered housing does not automatically permit multiple uses on the property. The criteria for each type of development will have to be clearly defined. Councilmember Knight suggested a density increase be based on acreage. Ten acres would allow 1 more unit; 20 acres would allow 2 more; 30 acres would allow 3 more units, etc. He felt clustering on PUDs would have some attraction because there are less costs involved to the developer and that there would be an advantage to having a large community lawn. Would the green space be untouched or improved? Mr. Carlberg stated normally they are left natural, but the City has the option to do other things. The care and maintenance of the green spaces would probably be done by an association. It would also have to be protected from further development by covenants. He will continue working on a PUD ordinance or zoning ordinance amendment that will allow some density increase. The Council agreed. CHANGE STATUS/MECHANIC MOTION by Knight, Seconded by Kunza, to move as presented. (change the temporary part-time status of the mechanic to full time) DISCUSSION: Councilmember Jacobson was concerned that a lot of people have been added to the City's Staff the last few years. He suggested Staff look at turning this into a profit center for the City. Once Staff has caught up on the City's work, look at doing work for other cities as a means of bringing in revenue for the position and to the City. He would not be opposed to this proposal if by the end of the year it can be shown there is some other source of income from that position. Frank Stone, Public Works Superintendent, pointed out the hourly rate in the Council's memo is incorrect. It should be $14.32. If this person can become full time for the rest of the year, he can talk with the other cities to determine if there is a need. Right now there is enough work in the City to keep this person busy. If there is an opportunity to hire out, he will do it. Motion carried unanimously. ORDER PLANS AND SPECIFICATIONS/IP96-6/MISCELLANEOUS CONCRETE CURB AND GUTTER REPAIR Mr. Erickson explained in the past this has been done as routine maintenance. As the City is getting older, there are more and more curbs that need to be replaced. Staff is proposing to get bids to get a lower price on this work. Preparing final plans and specifications is the process to obtain those bids. Regular Andover City Council Meeting Minutes - March 6, 1996 Page 12 (Plans & Specs/IP96-6/Misc. Concrete Curb & Gutter Repair, Continued) MOTION by Jacobson, Seconded by Dehn, to move approval. (See Resolutioll R051-96 ordering the improvement of miscellaneous concrete curb and gutter, Project No. 96-6, and directing preparation of final plans and specifications) Motion carried on a 4-Yes, I-Absent (Kunza) vote. The Council meeting was adjourned to hold an EDA meeting, 10:10; reconvened at 10:20 p.m. UPDATE ON METROPOLITAN COUNCIL Mr. Fursman reported on the meeting of City Staff and the Mayor with Metropolitan Council representatives on the data collected on Andover's Septic Systems. Though the City had information on only 50 percent of the systems that had failed, the Met Council Staff was willing to report that the City had cooperated to the best of its ability in providing data. No conclusions have been made from the study, and it doesn't appear that the study was looking for a causal relationship between water quality and health concerns and septic system failures. Secondly, they have said that the City's request for a Major Amendment to the Comprehensive Plan is incomplete. The Transportation Study is incomplete because there is no indication the City acknowledged that it accepted the report as submitted. He will be sending a letter that recognizes that the City does support the report and found the conclusions to be valid. Mr. Fursman also noted a concern raised earlier this evening while discussing a lift station in Shadowbrook was using them to be able develop beyond the City's MUSA boundary. The City will be limited to the MUSA area unless it is given an increase in sewer capacity. When submitting the request for the Comprehensive Plan Major Amendment, the City used the actual sewer flow figures. Met Council Staff has asked that their estimated figures be used instead, which are higher than the actual figures. Mr. Carlberg understood that once those comments in the letter from the Met Council Staff are addressed, the 60-day time period will begin for approval of the request. PERSONAL COMMUNICATION DEVICE TOWER UPDATE Jeff Johnson, Planning Department, explained the need to prepare an ordinance regulating the construction of antenna and support towers for the newest generation of wireless telecommunication technology. The City has already received inquires on using the City's water towers on which to place antennas. In reviewing regulations from other communities, most require antennas and towers to be placed on public or city property and to obtain a Special Use Permit and building permit. The telecommunications company would also pay an annual fee which would be set by the City. Regular Andover City Council Meeting Minutes - March 6, 1996 Page 13 (PCD Tower Update, Continued) Councilmember Jacobson stated more and more of the antennas and towers will be installed for personal communicators. He preferred an ordinance that would require them to be located on public property and that the City would charge rent for them. If the City must allow them, the City should benefit by receiving revenues which in turn can help keep taxes down for the residents. Councilmember Dehn was also concerned with the aesthetics if too many towers are constructed. Mr. Carlberg stated that can also be explored. Council agreed Staff should continue preparing the regulations on the placement of antennas and towers. APPROVE HIRING OF TWO TEMPORARY BUILDING ATTENDANTS/FIELD OF DREAMS Mr. Erickson explained the duties of the attendants would be to sell concessions, open and close the concession building, sweep floors and do general cleaning. He anticipated a janitorial service would be contracted to do the more detailed maintenance. Todd Haas, the City's Park Coordinator, will supervise the position and be responsible for stocking the concession stand. MOTION by Jacobson, Seconded by Dehn, that we authorize the hiring of two temporary part-time building attendants for the operation of the concession building at the City Hall Park Complex #2 for the summer, 1996, at an hourly rate of $7 per hour with no benefits; that their pay comes from the "profits" from the concession sales at the building. DISCUSSION: Mr. Erickson explained people can bring in their own food and drink, though alcohol is not allowed. The concession building will have a refrigerator to keep beverages cold and will sell chips and candy. There will be no heated foods such as hot dogs or hamburgers. Ie is proposed that inventory will be taken daily. The entire program will be re-evaluated for the 1997 season. Motion carried unanimously. MAYOR/COUNCIL INPUT Minµtes of Closed Meetings - Councilmember Jacobson had read that by law Meeting Minutes of Executive Sessions must be safely sealed away. Attorney Hawkins was not aware of any legal procedure that the Minutes have to be sealed. The City must take reasonable steps to make sure no one has access to them, and the City is doing that. Mr. Fursman concurred they are left in the vault until the issue is resolved. APPROVAL OF CLAIMS MOTION by Dehn, Seconded by Kunza, to approve payment of Claims in the amount of $222,489.96. Motion carried unanimously. MOTION by Kunza, Seconded by Dehn, to adjourn. Motion carried )~.nan:::;:;:.~ ~~::;~ ¡was adjourned at 11:10 p,m. n~GIJv.JL~U ('\ fVU/r- arc~lla A. Peach, Recording Secretary