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Home My WebLink AboutCC March 19, 1996 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304. (612) 755-5100 egular City Council Meeting - March 19, 1996 BOOKMARK NAME Call to Order - 7:00 pm agenda Resident Forum Agenda Approval Consent Agenda Approval of Minutes minutes Badge Presentation for New Firefighters badge Discussion Items 1. Lot Split/Variance 3982 - 146th Lane NW lotsplit 2. Met Council Update metcoup HRA Meeting 3. Award Public Service Agency Funds public 4. Reallocate 1994 CDBO Funds cdbg EDA M~ting 5. AcquisitionJRelocation Specialist Contract acquisition Reports of Staff. Committee_~. Commissions 6. Personnel Policy Previously delivered - Please remember to bring to council mtg. 7. Request to Order New Fire Truck for Delivery in 1997 firetruck 8. Discuss Anoka County Traffic Study Report traffic 9. Andover Safety Committee Recommendation safety Non-Discussion/Consent Items 10. Amend Assessment Policy assessment 11. Receive Assessment RolVOrder Hearing/95-7(Oak Hollow), 95-9 ordhear (Forest Meadows), 95-10(HawkridgelCountryview Estates), 95-22(Verdin Acres) 12. Approve Change Order #1/93-31/Woodland Creek 4th co19331 13. Approve Change Order #2(Compensating)Woodland Creek 4th/93-31 c029331 14. Approve Final Payment/93-31/Woodland Creek 4th fpay9331 15. Approve Change Order #2/95-1/Woodland Creek 5th c02951 16. Approve Change Order #3/(Compensating) Woodland Creek 5th/95-1 c03951 17. Approve Final Payment/95-1/Woodland Creek 5th fpay951 18. Approve Purchase of Plotter plotter 19.Coon Creek Watershed District Appointments ccwd 20.Release Letter ofCreditlMeadows of Round Lake loc 21. Closing of Funds funds 22.Acquire New Work Station workstation Mayor-Council Input ~ent of Claims Adiournment .~..o- .___.... . REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MARCH 19, 1996 TABLE OF CONTENTS RESIDENT FORUM . · · · · · · · · · · · · · · · 1 AGENDA APPROVAL · · · · · · · 1 CONSENT AGENDA Resolution R052-96 receiving assessment roll/ordering hearing/ IP95-7, IP95-9, IP95-10, IP95-22 · · · · · · · · 1 Resolution R053-96 approving change order #1/IP93-31/ Woodland Creek 4th · · · · · · · · · · 1 Resolution R054-96 approving change order #2/IP93-31 · 1 Resolution R055-96 approving final payment/IP93-31 · · 1 Resolution R056-96 approving change order #2/IP95-1/ Woodland Creek 5th · · · · · · · · · · · 1 Resolution R057-96 approving change order #1/IP95-1 · · 1 Resolution R058-96 approving final payment/IP95-1 · · · 1 Approve purchase of plotter · · · · · · · · · · · 2 Coon Creek Watershed District appointments · · · · 2 Release letter of Credit/Meadows of Round Lake · 2 Closing of funds · · · · · · · · · · 2 Acquire new work station · · · · · · · · · 2 Transfer of funds · · · · · · 2 APPROVAL OF MINUTES · · · · · · · · · · · · 2 BADGE PRESENTATION FOR NEW FIREFIGHTERS · · · 2 LOT SPLIT/VARIANCE - 3982 146TH LANE NW · · · · · · · · · · 2 Resolution R059-96 granting lot spit and variance · · · 3 METROPOLITAN COUNCIL UPDATE · · · · · · · · · · · · · 3 Resolution R060-96 stating Andover's intent to adopt amended Minnesota "Individual Sewage Treatment Systems Standards, Chapter 7080" by January 1, 1997 · · · · · · 4 AMEND ASSESSMENT POLICY Motion to table . · · · · · · · · · · 4 REQUEST TO ORDER NEW FIRE TRUCK FOR DELIVERY IN 1997 · · · · 4 Motion to authorize · · · · · · · · · · · · 5 ANDOVER SAFETY COMMITTEE RECOMMENDATION · · · · 5 DISCUSS ANOKA COUNTY TRAFFIC STUDY REPORT · · · · · · · · 6 PERSONNEL POLICY . · · · · · · · · · · · · 6 Motion to table and send to Personnel Committee · · · · 7 MAYOR/COUNCIL INPUT Update on new City Hall · · · · · · · · · 7 League of Minnesota Cities Conference · · · · · · 7 Neighborhood meeting/Senior Center project · · · · · · 7 APPROVAL OF CLAIMS · · · · · · · · · · · · 8 ADJOURNMENT . · · · · · · · · · · · · · · 8 Approved .q I eX /Cf/R CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - MARCH 19, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on March 19, 1996, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Jacobson, Knight, Kunza Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Planning Director, Dave Carlberg City Finance Director, Jean McGann City Administrator, Richard Fursman Others RESIDENT FORUM Bvron Westlund. Woodland Development - asked that Item 10 on the Agenda, Amend Assessment Policy, be moved from Non-Discussion to Discussion. The Council agreed. AGENDA APPROVAL Add Item 23 to Consent Items, Transfer of Funds. Add 4a, HRA Reappointment of Officers. Move Item 10, Amend Assessment Policy, to Discussion Items. Mayor McKelvey asked for a motion to approve the Agenda as amended. MOTION by Kunza, Seconded by Jacobson, to so move. Motion carried unanimously. CONSENT AGENDA Item 11 Receive Assessment ROll/Order Hearing/IP95-7 (Oak Hollow) , IP95-9 (Forest Meadows) , IP95-10 (Hawkridge/ Countryview Estates) , IP95-22 (Verdin Acres) (See Resolution R052-96) Item 12 Approve Change Order #1/IP93-31/Woodland Creek 4th (See Resolution R053-96) Item 13 Approve Change Order #2 (Compensating)/Woodland Creek 4th/IP93-31 (See Resolution R054-96) Item 14 Approve Final Payment/IP93-31/Woodland Creek 4th (See Resolution R055-96) Item 15 Approve Change Order #2/IP95-1/WoodlandCreek 5th (See Resolution R056-96) Item 16 Approve Change Order #1 (Compensating)/Woodland Creek 5th/IP95-1 (See Resolution R057-96) Item 17 Approve Final ?ayment/IP95-1/Woodland Creek 5th (See Resolution R058-96) Regular Andover City Council Meeting Minutes - March 19, 1996 Page 2 (Consent Agenda, Con tinued) Item 18 Approve Purchase of Plotter Item 19 Coon Creek Watershed District Appointments Item 20 Release Letter of Credit/Meadows of Round Lake Item 21 Closing of Funds Item 22 Acquire New Work Station Item 23 Transfer of Funds MOTION by Jacobson, Seconded by Dehn, approval of the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES March 6, 1996, Regular Council: Correct as written. March 6, 1996, EDA Meeting: Correct as written. MOTION by Knight, Seconded by Kunza, approval of both Minutes. Motion carried unanimously. BADGE PRESENTATION FOR NEW FIREFIGHTERS Fire Chief Dan Winkel introduced the following firefighters who have successfully completed their probationary period: Mike Antigua, Jason Fife, Mark Fuhrmann, Matt Narum, and Dixie Sanborn. Mayor McKelvey presented each with their badges. LOT SPLIT/VARIANCE - 3982 146TH LANE NW Mayor McKelvey noted the request has been forwarded from the Planning and Zoning Commission with no recommendation. Mr. Carlberg presented a petition just received from the applicant. The petition is signed by many of the applicant's neighbors who are in favor of "the proposal. Mark Christofferson. 14599 Dakota Street NW - explained he is trying to square up his back yard to provide more room for the children to play. He does not have a problem with the easements that will run through that area. He also talked with his neighbors who have signed a petition in support of his request. He didn't know how the house would fit on the lot when they purchased it. As constructed, there is only 20 feet from the corner of the house to the lot line. Mr. Carlberg explained Lot 26 will still meet all the minimum requirements for the zoning district. There is a 20-foot drainage and utility easement that runs between the lots, and there is an underground storm sewer through it. The property Mr. Christofferson is separating would be on the other side of that easement. No fencing or structures would be allowed on that easement. Councilmember Jacobson was opposed to the request. He felt this technically is not a lot split. Mr. Carlberg explained a portion of the _ Þ_____4.' - _. _A .. _ Regular Andover City Council Meeting Minutes - March 19, 1996 Page 3 (Lot Split/Variance - 3982 146th Lane NW, Continued) lot is being split off. A substandard lot is being created and could not be built upon, which is the reason for the variance. Legally that portion of Lot 26 being split could never be combined to another parcel unless replatted. It will be combined to the Christofferson lot for tax purposes with a covenant that the two parcels cannot be sold separately. Attorney Hawkins stated usually a covenant will remain in effect for 30 years. Similar splits have been done in the past. MOTION by Knight, Seconded by Dehn, the Resolution as presented. (See Resolution R059-96 granting the lot split/variance request of Mark and Susan Christofferson) DISCUSSION: Councilmember Jacobson understood similar splits have been done under metes and bounds, but this is the first one in a platted area. He feared this is creating a precedent of having other little parcels being split off in the platted areas by people wanting to enlarge their back yards, which makes it difficult to monitor. It also defeats much of the efforts put into the platting process in which the parcels are created and reviewed. He didn't think enlarging a back yard is a solid reason for allowing such splits. Mayor McKelvey did not have a problem with someone wanting to square off their back yard to be able to build a deck or make other improvements to the property. Motion carried on a 4-Yes, I-No (Jacobson) vote. METROPOLITAN COUNCIL UPDATE Mr. Carlberg updated the Council on the issues raised by members of the Metropolitan Council Staff regarding Andover's Comprehensive Plan. Staff has responded to the issue of transportation by resubmitting a December, 1994, letter on the update of the Anoka County 2010 Transportation Plan which was paid for in part by Andover. The question of the amount of acreage for which the City could request for MUSA expansion has been justified by a copy of the Met Council letter of October 24, 1995. Mr. Carlberg explained a portion of existing development in the western area of the City was included in the expanded MUSA area to be able to provide temporary service from the Coon Rapids Interceptor should a problem arise with existing septic systems. The Met Council Staff has advised those existing developed areas be removed from the requested MUSA area; and if it becomes necessary to provide municipal sanitary sewer serves to those areas, the City should make a request and they would go through an emergency procedure to extend the needed services. Because the City does not need to include the 160 acres at this time, the Council must decide where those acres should be transferred. Staff is recommending an area just northeast of the Phase 1995-2000 in the vicinity of Hanson Boulevard and Crosstown Boulevard. Mayor McKelvey asked that the area by the railroad tracks which had been excluded just prior to submitting the Amendment (in part, the Sophie Kotlowski property) now be included. Mr. Carlberg stated Staff will make the necessary change to incorporate the 160 acres, including Ms. Kotlowski's property. ~ , - -. -.. -- Regular Andover City Council Meeting Minutes - March 19, 1996 Page 4 (Metropolitan Council Update, Continued) Mr. Carlberg noted one other issue is on-site septic systems. The Metropolitan Council Staff is requesting the City agree to adopt the amended Minnesota "Individual Sewage Treatment System Standards Chapter, 7080" no later than January 1, 1997, which is one year earlier than the City is required to adopt it by the Minnesota Pollution Control Agency. That Chapter requires septic systems to be inspected every three years and, if need be, pumped. There is nothing that mandates the systems have to be pumped on a cyclical maintenance program. Councilmember Jacobson asked if there is a difference between "manhole" and "maintenance hole", as noted in the amended Chapter. Dave Almgren, Building Official, explained the amended Chapter simply clarifies some of the language. The septic system pipes will still have to be dug up for inspections and cleaning. There is no difference between manhole and maintenance hole. The copy before the Council is a draft copy of the new language in Chapter 7080. There is nothing in there that mandates pumping. The City recommends pumping every three years for safety purposes. After some discussion, the council generally agreed to the Staff recommendations. MOTION by Jacobson, Seconded by Dehn, the Resolution as presented. In the NOW, THEREFORE, BE IT RESOLVED, Item 2, at the end of the sentence, add "within 90 days" so it reads, "the Comprehensive Plan Amendment submitted in December of 1991 will be approved in its entirety within 90 days. (See Resolution R060-96 stating Andover's intent to adopt the Amended Minnesota "Individual Sewage Treatment Systems Standards, Chapter 7080" no later than January 1, 1997) Motion carried unanimously. AMEND ASSESSMENT POLICY Mr. Fursman recommended this item be tabled. As long as Staff is meeting with the developers on a number of other policy items, he felt this policy should also be added at that time, then brought back with recommendations. MOTION by Knight, Seconded by Dehn, to table Item 10, Amend Assessment Policy. Motion carried unanimously. The meeting was adjourned to hold an HRA and EDA meeting, 7:44; reconvened at 8:10 p.m. REQUEST TO ORDER NEW FIRE TRUCK FOR DELIVERY IN 1997 Fire Chief Dan Winkel provided the history of Engine 6 and the decision made in 1994 to replace the vehicle rather than refurbish it. That replacement is due to take place in 1997. Rust problems are developing on the truck; plus they are hoping a new truck will facilitate in Regular Andover City council Meeting Minutes - March 19, 1996 Page 5 (Request to Order New fire Truck, Engine 6, Continued) reducing the City's ISO rating, hopefully to a 4. The new truck is proposed to be a five-person, four-door closed cab pumper, and is estimated to cost $230,000 to $250,000. About $55,000 has been escrowed; plus it is anticipated the sale or trade of the existing Engine 6 will be $20,000, though he thought it is worth more than that. The remaining funds for the truck will have to come from other sources. It will take eight to twelve months to take delivery of the new truck once the bids are let. They are anticipating delivery in late spring or early summer, 1997. Councilmember Jacobson suggested the specifications provide bids both with and without trading in the existing truck. Possibly the City will want to keep it if the new Station 3 is built. Chief Winkel felt there are enough existing trucks to service a new Station 3, though Engine 3 at Station 3 is due for replacement in 1998. He'd prefer to keep that truck as a back-up pumper because it was refurbished in 1992 and probably as a longer life-span than Engine 6. However, they will bid the new Engine 6 both with and without trading the existing truck. Winslow Holasek asked why the new truck is being bid as a single-axle truck. Chief Winkel explained the new one will be smaller than the existing Engine 6. While some water capacity will be lost, the new truck will be more maneuverable. Councilmember Jacobson recommended the specifications not be written such that only one company can bid. Chief Winkel stated the intent is to get as many bids as possible. They would like to have something constructed that is uniform with the trucks purchased in 1990 for ease in training and operation, but their cover letter will clearly state they are asking for exceptions where warranted. Mr. Fursman then reviewed the structure of the capital equipment bonds over the next five years. MOTION by Jacobson, Seconded by Dehn, that we authorize the Fire Department to go out for bids for a new pumper truck in the amount of approximately $250,000. Motion carried unanimously. ANDOVER SAFETY COMMITTEE RECOMMENDATION Fire Chief Dan Winkel reviewed the recommendation of the Andover Safety Committee to have a basement installed in the new City Hall during construction to provide for an appropriate Staff storm shelter. He did not have any cost figures for that additional construction, though he understood an elevator would be needed to meet EDA requirements. Councilmember Jacobson suggested the construction management firm, Adolfson and Peterson, be told of the need for a storm shelter and that they review different options and make some suggestions with a list of cost alternatives. There may be an option that is less costly. The Council agreed. Regular Andover City Council Meeting Minutes - March 19, 1996 Page 6 DISCUSS ANORA COUNTY TRAFFIC STUDY REPORT Mr. Erickson reviewed the traffic studies done by the Anoka County Highway Department which were performed in 1995. The intersections of Hanson Boulevard and Andover Boulevard and Coon Creek Boulevard and 133rd Avenue warrant signalization. He asked if the Council wants to authorize funding for those two intersections and if there are any other intersections they would like the County to study. The Council asked for cost figures on lighting those two intersections before making a decision. They also asked that the County study the following intersections: Seventh Avenue and 157th Avenue; Hanson Boulevard and Crosstown Boulevard; and Bunker Lake Boulevard and Prairie Road. Mr. Erickson stated he will get a cost analysis for signals at the two intersections and bring it back to the Council. He will also ask the County to study the other three intersections. PERSONNEL POLICY Mr. Fursman stated there are two items that have changed significantly that have not been discussed. One is the section on compensation time for salaried employees. Now salaried employees are eligible to acquire up to 40 hours comp time. Any time spent on the job over that is lost, but it would be easy to accumulate more than that in a year. The idea would be to extend that bank time to 80 hours per year. He did not think a change to 80 hours banked time would affect the City that much. If they have between 40 and 80 hours banked, a salaried employee would be compensated for up to 40 of them at the end of the year. The rest would be lost. This would not impact those employees who earn overtime. Most salaried employees are department heads. That change to compensate beyond 40 hours of banked time is in the policy without his recommendation. He would like to see the extension on the number of banked hours increased from 40 to 80 hours. Mr. Fursman noted another significant change in the policy is to provide employees with five days of annual leave to substitute for 12 days of sick leave. Annual leave would take the place of vacation and sick leave by combining them into one. If someone uses up all their annual leave and must be absent, it would be without payor benefits. Present employees would have the option of staying with the existing guidelines of annual leave, vacation and sick leave and the accrual of those days. Some employees have accrued a significant number of sick leave days. If they are allowed to stay with the present system, the City would be running two policies for a period of time. One of the reasons for going with an annual leave is because some employees abuse the sick leave provision. It is not rampant in Andover; however, an annual leave policy is much easier to execute. Councilmember Jacobson thought having two policies is confusing and means a double standard for newly hired and previously hired employees. He preferred finding a compromise, that is to fairly compensate the existing employees for any accumulated leave and then have everyone on the new annual leave policy. . - -.-.- Regular Andover City Council Meeting Minutes - March 19, 1996 Page 7 {Personnel Policy, Con tinuedJ There was considerable discussion on both the existing and proposed policies. Councilmember Knight likened sick leave to term insurance. It is not used until it is needed. He felt that philosophy needs to be balanced along with the idea of accumulating sick leave for future compensation. Dave Almgren, Building Official, stated the existing program has been in place since 1979, and now the attempt is to take it away. They will fight to keep that policy going and not lose all they have accumulated. It is a reward for something. Frank Stone, Public Works Superintendent, stated they probably volunteer as much time as they will be compensated for for accrued sick leave. There is always 10 percent of any Staff that will cause problems. If is frustrating to see the rules one worked so hard to obey get pushed out. Councilmember Jacobson suggested the policy be sent back to the Personnel Committee to work on formulating a plan to transfer to the new policy equitably so the existing employees do not get hurt by the change. Possibly those can convert to the new policy over a year or more so everyone is treated fairly. Mr. Fursman recommended the Council accept Sections 1 through 12 and Sections 21 and 41, and leave Sections 13 through 20 for the Personnel Committee to review. MOTION by Dehn, Seconded by Kunza, to so move. DISCUSSION: Councilmember Jacobson did not want to approve the policy piecemeal. Changes to Sections 13 through 20 might affect some sections already approved, and he did not think that was the proper way to go about this. Councilmembers Kunza and Dehn then withdrew the Second and the Motion. Mayor McKelvey asked for a motion to table the item until it is completed and send the policy back to the Personnel Committee. MOTION by Kunza, Seconded by Dehn, to so move. Motion carried unanimously. MAYOR/COUNCIL INPUT Upda te on New ci ty Hall: Mr. Fursman stated Staff is meeting with the construction manager on March 28 to review their findings on the structure and the cost. An update will be presented to the Council at its April 2 meeting. League of Minnesota Cities Conference: Mr. Fursman noted the flyer on the League of Minnesota Cities Conference to be held in Rochester on June 14. Neighborhood Meeting/Senior Center Project: Mr. Carlberg announced a neighborhood meeting has been scheduled for Thursday, March 28, to discuss the senior center project proposed for the Round Barn property on Bunker Lake Boulevard. Because several Councilmembers indicated they would be present, Mayor McKelvey announced it will be a special City Council meeting. Regular Andover City Council Meeting Minutes - March 19, 1996 Page 8 APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Dehn, to pay the claims as presented. Motion carried unanimously. MOTION by Kunza, Seconded by Dehn, to adjourn. Motion carried unanimously. The meeting was adjourned at 10:02 p.m. Respectfully submitted, ~~Cc-~L M cella A. Peach Recording Secretary -