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HomeMy WebLinkAboutCC January 2, 1996 CITY of ANDOVER Regular City Council Meeting - January 2, 1996 Call to Order - 7:00 pm Resident Forum Agenda Approval Consent Agenda Approval of Minutes Presentation of Appreciation/Andover Lions Orqanizational Items 1. Appoint Acting Mayor 2. Designate Official Newspaper 3 . Appoint Standing Committees 4. Approve Official Depositories and Banks 5. Appoint Park & Recreation Commissioners & Chair Discussion Items 6 . City Hall Decision 7 . Comprehensive Plan update 8 . Approve Feasibility Report/Order Hearing/Crooked Lake Blvd./95-14 9. Approve 1996 union Contract 10. Review & Approve Personnel Policy EDA Meeting 11. Approve Official Depositories and Banks Staff, Committees, Commissions 12. Revise Fee Schedule 13. Approve Hiring Summer Tree Inspector Intern 14. Coon Creek Walkway/Bikeway/Trail Grant Disc/95-24 Non-Discussion/Consent Items 15. Reduce Letter of Credit/pinewood Est. 2nd/93-2 16. Release Escrow/Hills of Bunker Lake 1st - 5th Additions 17. Release Escrow/Echo Woods/92-29 18. Release Escrow/Creekhaven/88-13 19. Release Letter of Credit/Winslow Hills 3rd/93-5 20. Reduce Letter of Credit/Echo Woods/92-29 21. Approve Pavement Management System Software 22. Approve Purchase of Level and Accessories 23. Declare Costs/Order Assessment Roll/Sharon's 2nd/94-7 24. woodland Terrace Update/95-23 Mayor-Council Input Parment of Claims AdJournment ,-, ... REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 2, 1966 TABLE OF CONTENTS RESIDENT FORUM · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . · · · · · · · · · · · · 1 CONSENT AGENDA Reduce letter of credit/Pinewood Estates 2nd/IP93-2 · · · · 1 Release escrow/Hills of Bunker Lake 1st - 5th Additions · · · 1 Release escrow/Echo Woods/IP92-29 · · · · · · 1 Release escrow/Creekhaven/IP88-13 · · · · · · · · · · 1 Release letter of credit/Winslow Hills 3rd/IP93-5 · · · · 1 Reduce letter of credit/Echo Woods/IP92-29 · · · 2 Approve Pavement Management System software · · · 2 Resolution ROOI-96 declaring costs/ordering assessment roll/ Sharon's 2nd/IP94-7 · · · · · · · · · · · · 2 Woodland Terrace update/IP95-23 · · · · · · · · 2 APPROVAL OF MINUTES · · · · · · · · · · · · · · 2 PRESENTATION OF APPRECIATION/ANDOVER LIONS · · · · · · 2 APPOINT ACTING MAYOR Motion to reappoint Councilmember Don Jacobson · · · 2 DESIGNATE OFFICIAL NEWSPAPER Motion to designate Anoka County Union as official newspaper 2 STANDING COMMITTEES Motion to appoint standing committees · · · · · · · · 3 OFFICIAL DEPOSITORIES AND BANKS Resolution R002-96 approving official depositories · · 3 APPOINT PARK AND RECREATION COMMISSIONERS AND CHAIR Motion the reappointment of Jim Lindahl and Roger Paulson · 3 Motion to appoint Jim Lindahl chairperson and Roger Paulson as vice chairperson · · · · · · · · · · · · 3 FEASIBILITY REPORT/ORDER HEARING/CROOKED LAKE BOULEVARD/IP95-14 · 3 Resolution R003-96 to approve · · · · · · · · · · · 4 1996 UNION CONTRACT Motion to approve with exception of Item 10.5 · · · · 4 PERSONNEL POLICY Motion to table · · · · · · · · · · · · · · · · · · 4 CROWN POINTE/CROWN POINTE EAST MSA STREET DESIGNATION Motion to table to first meeting in February · · · 4 COMPREHENSIVE PLAN UPDATE · · · · · · · · · · · · · · 5 Motion to negotiate with Metropolitan Council · · · 6 CITY HALL DISCUSSION · · · · · · · · · · · · · · · · 6 Motion to authorize request for RFP for construction management firm for City offices and Council chambers · · · · · 8 REVIEW FEE SCHEDULE Resolution R004-96 setting rates for permits, connection fees, services and water usage · · · · · · · · · · 8 HIRING SUMMER TREE INSPECTOR INTERN . · · · · · · · · 8 Motion rejecting the proposal (later withdrawn) · · · · · 9 Motion to approve request · · · · · · · · · · · · 9 COON CREEK WALKWAY/BIKEWAY TRAIL GRANT DISCUSSION/IP95-24 · 9 MAYOR/COUNCIL INPUT Roof maintenance and remodeling of City Hall building · · · 10 Performance Review of City Administrator · · · · · · · 10 Special meeting/project priorities and financing (Jan 29, 1996 )10 Problems with snowmobiles · · · · · · · · · 10 APPROVAL OF CLAIMS · · · · · · · · · · · · · · · 10 App...-o\le.d 1/1111%> CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - JANUARY 2, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on January 2, 1996, 7:00 p.m. , at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Jacobson, Knight, Kunza Councilmembers absent: None Also present: City Attorney, William G. Hawkins City Engineer, Scott Erickson City Finance Director, Jean McGann City Administrator, Richard Fursman Others RESIDENT FORUM Charlie Veiman. 13646 Crooked Lake Boulevard - addressed the Council with his annual message thanking the Council and supporting Staff for their efforts in City government. Winslow Holasek. 1159 Andover Boulevard NW - agreed that the performance of the Council and Staff is generally very good. He noted Agenda Item 21 on the December 19, 1995, meeting, Old is Gold settlement, and asked if there were other legal costs involved. with the case. If so, will TKDA pay them also, or will the taxpayers have to pay that expense? Attorney Hawkins didn't know the amount of legal costs the City incurred. AGENDA APPROVAL Add Item 10a, Crown pointe/Crown pointe East MSA Street Designation (Staff noted the item will be brought back to the first meeting in February; action tonight is to table the item until then); Move Item 6, City Hall Discussion, to the end because it may be a lengthy discussion. Attorney Hawkins noted he has drafted a letter on Mr. Holasek's challenge to the closed meeting held on October 1. His position remains the same, that the City has not violated the open meeting law. Council asked that a copy of the letter also be forwarded to Mr. Holasek. MOTION by Dehn, Seconded by Kunza, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item 15 Reduce Letter of Credit/Pinewood Estates 2nd/IP93-2 Item 16 Release Escrow/Hills of Bunker Lake lst - 5th Additions Item 17 Release Escrow/Echo Woods/IP92-29 Item 18 Release Escrow/Creekhaven/IP88-13 Item 19 Release Letter of Credit/Winslow Hills 3rd/IP93-5 Regular Andover City Council Meeting Minutes - January 2, 1996 Page 2 (Consent Agenda, Continued) Item 20 Reduce Letter of Credit/Echo Woods/IP92-29 Item 21 Approve Pavement Management System Software Item 22 Approve Purchase of Level and Accessories Item 23 Declare Costs/Order Assessment Roll/Sharon's 2nd/IP94-7 (See Resolution ROOl-96) Item 24 Woodland Terrace Update/IP95-23 MOTION by Kunza, Seconded by Dehn, to approve the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES December 19, 1995, Regular Meeting: Page 7, 3rd paragraph, second sentence, add" Councilmember Knight did some checking on the City Hall cost. " Page 7, 4th paragraph, change "architecture" to "architect" . Page 8, last Motion on page, correct vote to: 3-Yes, I-No (Jacobson) , I-Absent (Dehn) . December 19, 1995, EDA Mee ting: Correct as written. MOTION by Knight, Seconded by Jacobson, approval of both Minutes as corrected. Motion carried on a 4-Yes, I-Present (Dehn) vote. PRESENTATION OF APPRECIATION/ANDOVER LIONS As President of the Andover Lions Club, Mayor McKelvey presented the City with a check for $12,000, $5,000 to go to the completion of the Field of Dreams and $7,000 to go to the Fire Department. Planning and Recreation Commission Chairperson Tom Anderson presented a plaque to the Andover Lions Club on behalf of the Commission and the citizens in appreciation for the generous donations from the Lions Club for park programs and development in the City. The Lions contributed a total of $60,000 in 1995, and it is greatly appreciated. APPOINT ACTING MAYOR MOTION by McKelvey, Seconded by Kunza, to reappoint Councilmember Don Jacobson as Acting Mayor. Motion carried on a 4-Yes, I-Present (Jacobson) vote. DESIGNATE OFFICIAL NEWSPAPER Mayor McKelvey asked for a motion to designate the Anoka County Union as the City's official newspaper. MOTION by Knight, Seconded by Kunza, to so move. Motion carried unanimously. - ---- - - Regular Andover City Council Meeting Minutes - January 2, 1996 Page 3 APPOINT STANDING COMMITTEES Mayor McKelvey recommended the following appointments: Road Committee-- Kunza as chair and Knight; Economic Development Committee--Kunza as chair and McKelvey; Public Safety--McKelvey as chair and Jacobson; Personnel Committee--Dehn as chair and Knight; Environmental Committee - -Jacobson as chair and Dehn. He asked for a motion to approve. MOTION by Knight, Seconded by Kunza, to so move. Motion carried unanimously. APPROVE OFFICIAL DEPOSITORIES AND BANKS MOTION by Knight, Seconded by Kunza, the Resolution as presented. (See Resolution R002-96) Motion carried unanimously. APPOINT PARK AND RECREATION COMMISSIONERS AND CHAIR MOTION by Knight, Seconded by Dehn, reappointment of Jim Lindahl and Roger Paulson. Motion carried unanimously. Mayor McKelvey recommended Jim Lindahl be appointed as chairpersün and Roger Paulson and Vice Chairperson for 1996. MOTION by Kunza, Seconded by Dehn, to so move. Motion carried unanimously. APPROVE FEASIBILITY REPORT/ORDER HEARING/CROOKED LAKE BLVD/IP95-14 Mr. Erickson explained because the engineering study has not yet been done, it is not known whether or not the existing grade of Crooked Lake Boulevard at Bunker Lake Boulevard will be maintained. Councilmember Jacobson expressed concerned with lowering the grade on the street and then the driveways become very steep. He doesn't want to see that happen. Also, he hoped that the county drainage easement can be utilized when designing the project for storm water drainage. He was also concerned with the grade at the intersection with Bunker Lake' Boulevard. He felt a 40 percent markup for overhead and contingencies is quite high. Mr. Erickson explained it is to cover those costs beyond the actual construction. Estimated costs are generally higher than the actual project costs. Councilmember Jacobson thought the Council should make a decisiop- soon regarding walkways. Mr. Erickson stated they will need the Council decision, but it can wait until the public hearing. Mayor McKelvey stated this was discussed at the meeting with the neighborhood. Their input and wants were received on these issues, but they also have an opportunity to speak at the public hearing. Regular Andover City Council Meeting Minutes - January 2, 1996 Page 4 (Approve Feasibility Report/Order Hearing/Crooked Lake Boulevard/IP95- 14, Continued) Charlie Veiman - asked if there will be one more neighborhood meeting. Mr. Erickson stated it will be the official public hearing to discuss the project with the Council and residents. MOTION by Jacobson, Seconded by Dehn, that the Council approve the feasibility report and order Staff to set a public hearing before the Council at a date they determine. (See Resolution R003-96) Motion carried unanimously. APPROVE 1996 UNION CONTRACT Councilmember Jacobson questioned the wording of Paragraph 10.6 of Article X. Overtime Pay. He felt it is confusing. Mr. Fursman explained the idea is for each 16 hours that a person must carry the pager, compensation would be given for one hour of employment. This does not include weekend duty. Weekend duty is covered in Paragraph 10.5. Councilmember Jacobson still felt the wording should be clarified that it does not included weekend duty. He also questioned Paragraph 10.5 that three hours overtime pay per hour is paid on weekend duty. Mr. Fursman thought that was correct, but he will check on it. The only change made in that paragraph was the rate of pay. Previously it was tied to the supervisor's pay. This now sets it at a specific level. With only that question, he asked that the contract be approved so the Staff can be compensated at the 1996 rates. MOTION by Jacobson, Seconded by Knight, that the City approve the Labor Agreement between the City of Andover and Minnesota Teamsters Public and Law Enforcement Employees' Union, Local #320 which runs from January 1, 1996, through December 31, 1996, as presented with the exception of Item 10.5, which the City would like some clarification on before approving that particular paragraph. Motion carried unanimously. REVIEW AND APPROVE PERSONNEL POLICY Councilmember Knight asked that the item be tabled, as there are still some wording changes that need to be made. It will come back to the Council at the next meeting. MOTION by Knight, Seconded by Kunza, to table this item until it is complete. Motion carried unanimously. CROWN POINT/CROWN POINTE EAST MSA STREET DESIGNATION MOTION by Knight, Seconded by Kunza, to table until the first meeting in February. Motion carried unanimously. ----......--.-.-.. ---- ----- - Regular Andover City Council Meeting Minutes - January 2, 1996 Page 5 COMPREHENSIVE PLAN UPDATE Mr. Fursman stated he had a conversation with Chuck Ballentine on December 22, 1995, on Andover's request for MUSA expansion. The indication was that the request would not be considered unless the City adopted the Livable Communities Act or a reasonable facsimile of that would be included in the City's comprehensive plan. He is recommending the Council either reconsider the discussion of the Livable Communities Act or redirect Staff's attention away from comprehensive planning at this time. Also, the State is revamping all grant applications to give points for participation in the Livable Communities Act. Because Andover would not receive those points, the City would not be receiving grants that they have been eligible for in the past. He introduced State Representative Theresa Lynch to give the legislature's perspective on the issue. Representative Theresa Lynch addressed the Council stating she spent most of the day talking with Kurt Johnson and Chuck Ballentine at the Metropolitan Council to get a background on the issue. She gave some background of the Livable Communities Act, noting similar legislation to spread the affordable housing more evenly in the metropolitan area was proposed three years ago. She disagrees with the entire concept of social engineering, preferring local control instead, and voted against it. The Act that was passed allows the individual areas to set bench marks, but it just barely passed. After hearing of Andover's problems, she researched to see if other cities are having the same problems. Of the 187 cities eligible to participate, about 100 have agreed to do so; and there have been no complaints. She believes the problem is unique to Andover; but after her conversations, she believes the difficulties are historical. While she opposes the Act, she believes it will stay. It may be changed and fine tuned, but most communities will live within the parameters of the Act. Mr. Johnson told her he feels it would be best if Andover and the Metropolitan Council meet to discuss the problems and to work to overcome them. Mr. Ballentine admitted that the Metropolitan Council has been uncooperative and has acted vindictively, and that is not the way he wants it to be. She sensed a willingness from the Metropolitan Council to sit down and resolve the conflicts. Mayor McKelvey felt the problem is with the Metropolitan Council Staff, as Andover has proven its case and received the Council approval over the objections of the Staff. His opinion was the Metropolitan Council has been trying to slow down building in the northern suburbs because so many of them live in the southern suburbs. Councilmember Knight was bothered by the Act because it dictates density, and he doesn't think anyone has that right to do so. He is very frustrated that the problems of the inner city are essentially being forced on Andover and other cities, and the City has no recourse legally. Representative Lynch stated before voting on the bill, she was assured Andover would be in compliance with the bench marks of the Act. Councilmember Jacobson stated he gets very upset with the idea of forcing Andover to develop for multi-family density. There is no language that requires cities to participate in the Act, and there is no Regular Andover City Council Meeting Minutes - January 2, 1996 Page 6 (Comprehensive Plan Update, Continued) language that says MUSA expansion should be denied because a city does not participate. He doesn't believe the Met Council has that authority. It was specifically stated the law is discretionary. His concern is that Andover's comprehensive plan has been at the Metropolitan Council since 1991, and they have been stringing the City along since then with the transportation issue for roads that are not even in the city, the septic system issue, and now this one. He didn't believe they would accept Andover's bench mark for livable housing units. Andover has done everything asked of it by the Metropolitan Council. He's now at the point of developing into one-acre lots with municipal water and on-site septic systems if the Met Council won't approve the MUSA expansion. Representative Lynch agreed Andover, as a developing community, has a lot to lose by not participating in this Act; whereas, many other communities who are joining have nothing to lose. She stated she would do whatever she could to help get the conversations going with the Metropolitan Council to change the adversarial relationship that now exists. Councilmember Jacobson hoped perhaps they would be willing to give Andover three-year's worth of MUSA expansion while this is being discussed. Again, Representative Lynch stated she didn't see a ground swell of opposition to the Act. When it was proposed, not one constituent called her about it. Councilmember Jacobson agreed to one more try at working with the Metropolitan Council; and if no progress is made, then Andover will have to decide what course of action to take. Mayor McKelvey thought the City should join for one year; and then drop out if this cannot be resolved. MOTION by Jacobson, Seconded by Kunza, to authorize the Mayor and Dick Fursman with the assistance of Theresa Lynch and maybe Paula Hanson and other legislators together with our representative in this area on the Metropolitan Council together with Curt and Chuck and whoever else needs to be there to have one more try to make sure they understand that this is the last good-faith effort that the City's going to spend on this, and there better be some movement one way or another or we'll have to do something drastic. Motion carried unanimously. CITY HALL DISCUSSION Mr. Fursman gave a brief background on the discussions to date of a new City Hall. The question now is how to build it and how to finance it. The two most acceptable options to build it appear to be construction management or design build. The least desirable method appears to be to have an architect design the building and bid it to contractors. The financing sources are the $600,000 cash reserve from the sale of the property and the utilities extension, about $300,000 eligible from TIF funds, industrial land sales of approximately $250,000, about $300,000 in the PIR fund, approximately $240,000 per year from the interest off the Piper Fund and the $150,000 Piper settlement. --- Regular Andover City Council Meeting Minutes - January 2, 1996 Page 7 (City Hall Discussion, Continued) Councilmember Knight stated in his research he was told that between $70 to $75 per square foot is a realistic cost for office space. With 9,000 square feet of office space and 3,000 square feet for the Council chambers, he felt the new City Hall could be built for around $900,000, which also includes fees and furnishing. The Attorney has said the design build option has not been tried in court in Minnesota. So he felt the best option would be to proceed with the construction management method for the project. Attorney Hawkins noted the difficulty with the design build option is what constitutes "lowest responsible bidder". If the bid at the lowest cost is not of a design that is acceptable to the City, does the City have the legal authority to reject it and choose a more acceptable design but at a higher cost? That is the issue that has not yet been determined in Minnesota. Councilmember Knight noted the Federal government does allow design build construction, but Minnesota state law is more stringent. Mr. Fursman stated he invited Craig Kronholm of Adolfson & Peterson Construction to address the Council's questions on the construction management and design build options of construction. Mr. Kronholm stated they do both options; but for public entities, the design build is not acceptable in Minnesota. Wisconsin has just allowed it for public entities, and they are doing quite a bit of construction using that method there now. They also do a lot of construction management. He felt the advantage of that option is the City is able to provide a significant amount of input prior to designing the building. The City hires the management company, which never leaves the site, always with the City's interest in mind to make sure it is getting the best product for the dollar. They often package bids to get the most competitive bids and so that the smaller contractors can bid. The City can hire the architect if it desires, or the construction management firm can do so. They have worked both ways. Either way, they sit down as partners with the client and the architect. Construction management eliminates 95 percent of the disputes that may arise. He suggested the City ask for a Request for Proposal (RFP) , then interview two or three firms. He stated he would send a sample request for RFP to Mr. Fursman. Normally the construction management fee is two percent of the project. They can guarantee no cost overrun if the City chooses. They generally recommend their client give them a figure for furnishings, and then they will tell the client what they can get for that cost. Also, as construction managers, they do the field conditions, such as taking care of the snow plowing and billing the City on an as-needed basis. Mr. Kronholm stated the savings for the City to hire a construction management firm is that they will involve the City all the way through the process, including before, during and after the plans are drawn. They monitor the drawings as they are being done to be sure they are done according to the desires of the ci ty and to be sure they are complete. Very few changes occur under the construction management process. Usually there are drastic savings using this approach because of the focus on the plans before the bidding is done. He would suggest Regular Andover City Council Meeting Minutes - January 2, 1996 Page 8 (City Hall Discussion, Con tinued) allowing the architect to be creative using broad parameters rather than to state a specific prices range for the building, though he would emphasize there is a limited budget. Then the construction management firm signs an agreement of a not-to-exceed amount for the project itself. He also felt that the City would see a wider range of bids with a construction management firm, though the $70 to $75 per square foot mentioned by Councilmember Knight should be adequate. The prevailing wage would be written into the contract so the project meets the comparable worth guidelines, though the bidding is open to anyone. Counci~member Jacobson was concerned with the accuracy of that figur~ given the information provided the Council which shows the average City Hall in Minnesota is $82 to $90 per square foot not including the site work. Mr. Kronholm stated most City Halls include a jail, which is very costly. His firm has just completed two City Halls, both under $80 per square foot. He thought the architectural fees will run between six and seven percent. He will send a recent newspaper article to Mr. Fursman that discussed architectural fees. MOTION by Jacobson, Seconded by Dehn, that we authorize the administrator and the Mayor to develop a request for RFP for a construction management firm and to mail out those requests for RFPs to a minimum of three and a maximum of five firms and get the process going, and have them back by the middle of February. DISCUSSION: Mr. Kronholm suggested the request note it is for a City Hall and the approximate size. Councilmember Knight felt the 9,000 square feet for the office space and 3,000 square feet for the Council chambers is sufficient. He would also like to suggested $75 per square foot as the general parameter for cost. Mr. Kronholm then suggested the request include 12,000 for the City Hall and Council chambers, but do not have the monetary parameters at this time. Councilmember Jacobson ADDED to the motion: to indicate a size of approximately 12,000 square feet. Second Stands. Motion carried unanimously. The Council recessed at this time to hold an EDA meeting, 9:25; reconvened at 9:26 p.m. REVISE FEE SCHEDULE MOTION by Jacobson, Seconded by Kunza, move Item No. 12 as presented by Staff. (See Resolution R004-96 setting rates for permits, connection fees, services and water usage) Motion carried unanimously. APPROVE HIRING SUMMER TREE INSPECTOR INTERN Mr. Erickson stated the position is not in the budget, but the salary would be paid for from the permit fee which is collected for tree inspections. with the number of building permits, this position is Regular Andover City Council Meeting Minutes - January 2, 1996 Page 9 (Approve hiring Summer Tree inspector Intern, Con tinued) important to be sure the tree protection plan is in place. This person would also assist in the policing of erosion control, which has been a problem for the City. Right now the Tree Inspector is being drawn from Public Works Staff. Ms. McGann stated interns are not eligible for benefits. Mayor McKelvey pointed out the present inspector is being paid at the higher supervisor rate. MOTION by Jacobson, Seconded by Dehn, that we do not hire the summer employee. DISCUSSION: Councilmember Dehn would like to see this in a budget first. Mr. Erickson explained it was brought up during the externalities discussion that more effort should be put into tree protection. Mayor McKelvey argued the City would be much better off hiring an intern at $8 per hour than paying a maintenance supervisor and taking that supervisor away from the street maintenance duties. Councilmember Jacobson asked why the Building Inspector can't look at the trees while out there inspecting the building. Mr. Erickson stated typically the tree protection is installed prior to any other activity on the site, so a special trip to the site is required. The Public Works people are trained in forestry practices. This position would have plenty of work to do; and the charges against the violators for the damage to the trees can very well outweigh what the City pays for the position. The street maintenance person can only do it 1/4 to 1/3 of his time, and it is difficult to cover 300 to 400 homes. With the other duties of the position and the enforcement of the tree protection policy, he felt this would be a cost-effective position. Councilmember Jacobson withdrew the Motion. MOTION by Knight, Seconded by McKelvey, to approve the request. Motion carried on a 4-Yes, I-No (Kunza) vote. COON CREEK WALKWAY/BIKEWAY TRAIL GRANT DISCUSSION/IP95-24 Mr. Erickson explained this grant was applied for and received prior to the issue of the Liveable Communities Act. Councilmember Jacobson felt it is a good plan, but he questioned where the City will get the $100,000 needed in each of the next two years to match the grant. Mayor McKelvey stated the Andover Lions Club is interested in contributing toward a trail system. Councilmember Knight felt this adds considerably to the quality of life in Andover, but he also felt this is all the more reason the use of the various funds should be discussed and prioritized. He suggested the Council meet to discuss a plan of what items will be funded and from which sources. Also, it would be beneficial to have the plan for the entire trail, the ultimate goal. Mr. Erickson thought it would end some where by Round Lake and Kelsey Park. Mr. Fursman stated the entire area of the trail is eligible for TIF funds with a super- majority vote. Dave O'Toole, Park and Recreation Commissioner, stated the only time issue with the grant is that the trail be completed by November, 1997. It also takes a while to get a project like this started. It would be Regular Andover City Council Meeting Minutes - January 2, 1996 Page 10 (Coon Creek Walkway/Bikeway Train Grant Discussion, Con tinued) nice to have this resolved in the very near future. They get a lot of requests from residents for walking trails, and this would be a good start. The Park Board would also like to see the trail system come to the City Hall area, possibly coming up Hanson Boulevard. At this time the Council asked Staff to compile a financial report on the TIF fund, what has already been allocated and anticipated costs. Mr. Fursman stated they should have that for the next meeting. A date was set later in the meeting (January 29) to discuss prioritizing projects and financing sources. MAYOR/COUNCIL INPUT Roof maintenance and remodeling of City Hall building - Mr. Erickson stated the roof is still leaking. Mayor McKelvey stated some of the repair will require relandscaping to redirect the runoff. He stated the maintenance on this building will be done in conjunction with the new City Hall construction. Councilmember Jacobson felt that the remodeling of the building will also be a part of that project. Performance review of City Administrator - The Council set a special meeting on January 16, 1996, 6 p.m., to review past performance and establish goals and objectives with the City Administrator. Special meeting to discuss project priorities and financing - The Council set a special meeting on Monday, January 29, 1996, 7 p.m. to discuss financial sources, future projects and prioritizing those projects. Problems wi th snowmobiles - councilmember Dehn stated there are still problems with snowmobiles violating the regulations, especially on Round Lake Boulevard. While she credited the Snow Dragons Snowmobile Club with their extensive work and efforts, it is very unfortunate that some people are spoiling it for everyone. Councilmember Jacobson felt that overall there is less of a problem than before. winslow Holasek believed a majority of the snowmobilers are being disrespectful of private property. He noted the loss in crops that occurs because of the snowmobilers and felt the City may have to look at a total banning of snowmobilers in the City. No action was taken at this time. APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Dehn, approval on the bills as presented by Staff. Motion carried unanimously. to adjourn. Motion carried at 10:08 p.m.