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Home My WebLink AboutCC April 2, 1996 CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 Regular City Council Meeting - April 2, 1996 agenda BOOKMARK NAME Call to Order - 7:00 pm Resident Forum Agenda Approval Consent Agenda Approval of Minutes approveminutes Discussion Items 1. Amend Ordinance #92/Adult Use Ordinance adultuse 2. Approve Entry & Testing Agreement (ETA) SBA, Inc. ETA 3. Public Works Building Discussion PWBldg 4. Adolfson & Peterson Report AdolfsonPeterson Reports of Staff. Committees. Commissions 5. City Border Identification Signs signs 6. Approve Resolutions/MSA Revocations msarev 7. Approve Resolutions/MSA Designations msades 8. Approve Quotesl94-33/Commercial Blvd. Wetlands Delineation commblvd Informational Item 9. Park Complex #2 Opening Date opendate Executive Session 10. Settlement DiscussionlWeybridge 3rd SettlementWey3rd Discussion Items 11. Approve Resolution/Variance/Ordinance #10, Sect. 7.02E/Weybridge 3rd ordlO 12. Order Public HearinglPreliminary Plat/Weybridge 3rd preplat 13. Accept Petition/Order Feasibility Report/92-19/Weybridge 3rd ordfeas 14. Accept Feasibility Report/Order Plans & Specsl92-19/Weybridge 3rd acceptfe Non-Discussion/Consent Items 15. Approve QuotesIBleacherslCity Hall Park Complex #2 bleacher 16. Approve Plans & Specs/Cracksealing/96-3 ps963 17. Approve Plans & Specs/Sealcoating/96-4 ps964 18. Approve Plans & Specs/Order Quotations/Misc. Concrete Curb & Gutter/96-6 ps966 Mavor-Council Input Payment of Claims Adiournment REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 2, 1996 TABLE OF CONTENTS RESIDENT FORUM · · · · · · · · · · 1 AGENDA APPROVAL · · . · · · · 1 CONSENT AGENDA Approve Quotes/Bleachers/City Hall Park Complex #2 plus installation fee (Seating & Athletic Facility Enterprises) 1 Resolution R061-96 approving plans and specs/cracksealing/ IP96-3 · · . · · · · · · · 1 Resolution R062-96 approving plans and specs/order sealcoating/IP96-4 · · · · · · · · · · · 2 Resolution R063-96 approving plans and specs/order quotations/miscellaneous concrete curb and gutter/IP96-6 2 APPROVAL OF MINUTES · · · · · · · · · · · · · 2 COMMITTEE METING/ANDOVER DAYS · · · · · · · 2 AMEND ORDINANCE NO. 92/ADULT USE ORDINANCE Motion to approve ordinance amendment · · · 2 APPROVE ENTRY AND TESTING AGREEMENT (ETA) /SBA, INC. · · 2 Motion approving agreement · · · · · · 3 - PUBLIC WORKS BUILDING DISCUSSION · · · · 3 Motion to form an Advisory Committee · · · 4 ADOLFSON & PETERSON REPORT · · · · · · · · · · · · 4 CITY BORDER IDENTIFICATION SIGNS · · · · · · · · 5 PARK COMPLEX #2 OPENING DATE · · · · · · 5 WEYBRIDGE 3RD ADDITION RESOLUTIONS/IP92-19 Resolution R064-96 approving variance request 5 Resolution R065-96 ordering public hearing · · · · · · · 5 Resolution R066-96 declaring adequacy of petition and ordering preparation of feasibility report · · · · · · · · 5 Resolution R067-96 accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications · · · · · · · · · 5 Resolution R068-96 approving final plans and specifications ordering advertisement for bids · · · · 5 RESOLUTION/MSA RESOLUTIONS · · · · · · · · · · · 5 Resolution R069-96 approving Option B · · · · · 6 RESOLUTION/MSA DESIGNATIONS Resolution R070-96 approving Option B · · 6 MAYOR/COUNCIL INPUT Update on Comprehensive Plan ........ " 6 Update on neighborhood Meeting on Proposed Senior Center on Bunker Lake Boulevard · · · · · 6 APPROVAL OF CLAIMS . · · · · · · · · · · 6 ADJOURNMENT . . · . . . · · · · 6 ~ ppYO\J€d ~1\ull1lt CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 REGULAR CITY COUNCIL MEETING - APRIL 2, 1996 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on April 2, 1996, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Jacobson, Kunza Council member absent: Knight Also present: City Attorney, Barry Sullivan City Engineer, Scott Erickson City Planning Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Rosella Sonsteby - presented a copy of her letter responding to a public hearing to be held by the Planning Commission on a buffer zone around wetland property. That public hearing was postponed, but she wanted the Council to be aware of her opposition to the proposal. The letter is from Kent Lokkesmoe of the DNR which states landowners can undertake any activity on wetland property which does not obstruct the free flowage of water. This would include gardening, mowing grass, removal of trees, walking paths, and similar open space types of uses which would not impede the movement of water. Why, then, is the City wanting a buffer zone around the wetlands? She felt there is enough protection of the wetlands without adding more for the developers. She asked whose idea it was to have a buffer zone. Council and Staff explained this is a proposal based on the Council's discussion on externalities and wanting to protect the wetlands. The Planning Commission was asked to look at that issue and make a recommendation. AGENDA APPROVAL Add Item 14a, Approve Plans and Specifications, Weybridge 3rd. Move Item 8, Approve Quotes/IP94-33/Commercial Boulevard Wetlands Delineation to an EDA meeting. Mayor McKelvey asked for a motion to approve the Agenda as amended. MOTION by Kunza, Seconded by Dehn, to so move. Motion carried on a 4- Yes, I-Absent (Knight) vote. CONSENT AGENDA Item 15 Approve Quotes/Bleachers/City Hall Park Complex #2 plus $1,600 installation fee (Low quote to Seating and Athletic Facility Enterprises for $11,149 plus $1,600 for installation) Item 16 Approve Plans and Specs/Cracksealing/IP96-3 (See Resolution R061-96) Regular Andover City Council Meeting Minutes - April 2, 1996 Page 2 (Consent Agenda, Continued) Item 17 Approve Plans and Specs/Sealcoating/IP96-4 (See Resolution R062-96) Item 18 Approve Plans and Specs/Order Quotations/Miscellaneous Concrete Curb and Gutter/IP96-6 (See Resolution R063- 96) MOTION by Jacobson, Seconded by Dehn, to approve the Consent Agenda. Motion carried on a 4-Yes, I-Absent (Knight) vote. APPROVAL OF MINUTES March 19, 1996, Regular Meeting: Correct as written. March 19, 1996, EDA Meeting: Correct as written. March 19, 1996, HRA Meeting: Correct as written. MOTION by Kunza, Seconded by Dehn, to approve the Minutes. Motion carried on a 4-Yes, I-Absent (Knight) vote. COMMITTEE MEETING/ANDOVER DAYS Mayor McKelvey announced a committee is being formed for the Andover Days which will begin on July 20. That committee will meet on April 25, 1996, at 7 p.m., and anyone interested in serving on it is encouraged to attend. AMEND ORDINANCE NO. 92/ADULT USE ORDINANCE Council discussed the wording of the amendment regarding the 1,000 square-foot requirement. Mr. Carlberg explained the intent would be that if any of the three requirements is met, the establishment would be considered an adult book and media store. Those requirements include 15 percent or more of stock and inventory, 15 percent or more of floor area, or more than 1,000 square feet used for the display of adult materials. Council agreed the word "or" should be inserted before "exceeding 1,000 square feet" to clarify the intent. Staff was also asked to inform those book and media stores already located in the City of this ordinance amendment. MOTION by Jacobson, Seconded by Kunza, to approve the ordinance amendment as presented. Motion carried on a 4-Yes, I-Absent (Knight) vote. APPROVE ENTRY AND TESTING AGREEMENT (ETA}/SBA, INC. Councilmember Jacobson noted the agreements have the towers designated by an SBA site number. Mr. Carlberg stated the address of each tower will be included in the first section of the agreements. Regular Andover City Council Meeting Minutes - April 2, 1996 Page 3 (Approve Entry and Testing Agreement/SBA" Inc., Continued) Councilmember Jacobson was concerned with the paragraph on "Filings" in each of the agreements. It appears that this allows Sprint Spectrum, L.P., to file applications on behalf of the City, that Andover is giving permission to them in advance to do whatever they ask. Tom Klawiter, SBA, stated the purpose of the agreements is to be able to test the property. They would always check with the City first before filing anything on the City's behalf. It doesn't mean the City is giving carte blanch approval of anything. Attorney Sullivan suggested an amendment to the agreements that any application would have prior approval of the City. Larissa Knapp, SBA, explained the purpose is to guarantee that if any filings are needed, they would be done in a timely manner. They would be taking no steps without checking with the City first. Mr. Klawiter stated their goal is to have the system operational in the first quarter of 1996. They will be doing studies for radio signals and environmental tests if necessary before permits are issued. They want to proceed and would be agreeable if the Council chooses to amend the agreements. Mr. Klawiter also explained the procedure for testing before any ground breaking is done. Their studies will be done from a truck and will be based on frequencies. They have not encountered any problems with interference of other frequencies, as they use a different frequency and different power level. They will be using a digitally encoded code that cannot be heard over the air waves. MOTION by Jacobson, Seconded by Dehn, approving the Entry and Testing Agreements for sites identified as 339 and 338 as presented with the exception on Item Number 2 on each of the Agreements, the Section called Filings, request that they meet with the City Attorney to make sure the City is really only granting the right to the test and not giving any other rights beyond that in terms of permits or whatever. Motion carried on a 4-Yes, I-Absent (Knight) vote. PUBLIC WORKS BUILDING DISCUSSION Frank Stone, Public Works Superintendent, provided some history on the present Maintenance Building. Public Works has continued to grow as the City has grown, and they have run out of space. The Supervisors of each Department have presented the square footage requirements to base their equipment, and a total of 34,000 square feet over and above the present space is needed. The need is somewhat eminent as the City is presently storing much of its equipment in the building on the former M.R. Olson property; however, that building will be demolished this summer. If the Fire Department is no longer housed in the Maintenance Building, they would need only an additional 24,000 square feet. He felt first a decision needs to be made about Station 3 for the Fire Department. There is sufficient land to add the additional space needed, though they will lose their parking once they add on to the present building. He is asking the Council for direction. Regular Andover City Council Meeting Minutes - April 2, 1996 Page 4 (Public Works Building Discussion, Continued) MOTION by Jacobson, Seconded by Dehn, to form an Advisory committee to study the issue proposed of two Councilmembers, one from the Finance Department, Mr. Stone, the City Administrator, an individual from the Building Department and an individual from the Fire Department; and have that committee formed and at least one, possibly two, recommendations for the Council's consideration during the first meeting in May. DISCUSSION: Craig Cronholm, Adolfson & Peterson, stated if the City is going with the same scope of work for both Public Works and the City Hall offices, there may be some economies of scale. Motion carried on a 4-Yes, I-Absent (Knight) vote. Councilmember Kunza and Mayor McKelvey volunteered to serve on the Advisory Committee. ADOLFSON & PETERSON REPORT Craig Cronholm reported to the Council the work they have done to date for the proposed new City Hall office building. Once they have all of the information gathered, they would like to have a working session with the Council to make some decisions. At that point the Council must also come up with a reporting system so decisions can be made in a timely manner during construction, rather than having to wait up to two weeks for the Council to meet. In reviewing the existing building, they found a number of code violations. They are now meeting to establish a footprint on the site plan. He asked several questions regarding the City's long range plans. Council stated they did not believe a police department would ever be housed in the City Hall building. When a City police department is eventually established, it will probably be in a separate building on this campus. The Senior Citizens would like to stay on this campus, but would like more space. The plan was to incorporate a Park and Recreation Department into this section of the existing building. Councilmember Jacobson asked if it would be more cost effective to demolished the existing building than to upgrade it to meet code. Mr. Cronholm stated probably not. It appears to be a very sound building. The biggest problem is the mechanical system. They will come back with suggestions in two weeks. Then the Council will need to make some decisions. In their calculations, the size of structure previously discussed by the Council should adequately meet the City's needs and is within the price range that has been set. But in two weeks the Council will be provided with some alternatives to consider. Mr. Cronholm also stated he would provide costing for a Public Works Building gratis so the committee will have accurate costs to work with. The Council agreed to meet with Mr. Cronholm on April 30, 1996, which is a special meeting that was previously called to review bonding. Regular Andover City Council Meeting Minutes - April 2, 1996 Page 5 CITY BORDER IDENTIFICATION SIGNS Mr. Erickson explained the population signs coming into Andover have had many other signs tacked onto them over the years, which causes "sign pOllution". Other cities leave the population signs uncluttered as they present the first image of the City. Staff is recommending the border identification signs be cleaned up and to limit the signs placed on them. If one sign is needed, possibly it should be "ordinances enforced" . Council discussion was that the signs at the entrances are informative and should be there. It was generally agreed that the population identification sign should be separate from the informational signs. It was suggested that possibly the informational signs such as road restrictions, no parking, firearms ordinance enforced, snowmobile ordinance enforced, etc., should be placed on a separate sign much like those used along the state highways. Possibly a system can be devised to be able to slide seasonal notices in and out. Mr. Erickson stated they will look at this further and design something and obtain pricing information. PARK COMPLEX #2 OPENING DATE Mayor McKelvey announced a celebration for the opening of City Hall Park Complex #2 is scheduled for Wednesday, June 19, 1996. The meeting was recessed to meet with the City Attorneys in executive session on the Weybridge 3rd litigation, 8:17; reconvened at 8:55 p.m. VARIANCE/ORDINANCE #10, SECTION 7. 02e; ORDER PUBLIC HEARING/PRELIMINARY PLAT; ACCEPT PETITION/ORDER FEASIBILITY REPORT; ACCEPT FEASIBILITY REPORT/ORDER PLANS AND SPECS; APPROVE PLANS AND SPECS/IP92-19/WEYBRIDGE 3RD MOTION by Jacobson, Seconded by Dehn, that the City Council approve and order Items 11, 12, 13, 14 and 14a on tonight's agenda. (See Resolution R064-96 approving variance request by Ashford Development for Weybridge 3rd; Resolution R065-96 ordering public hearing; Resolution R066-96 declaring adequacy of petition and ordering preparation of feasibility report; Resolution R067-96 accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications; Resolution R068-96 approving final plans and specifications and ordering advertisement for bids for Project 92-19, Weybridge 3rd) Motion carried on a 4-Yes, I-Absent (Knight) vote. APPROVE RESOLUTION/MSA REVOCATIONS Mr. Erickson explained the Road Committee discussed the options for revocating and designating Municipal State Aid Streets. The Regular Andover City Council Meeting Minutes - April 2, 1996 Page 6 (Resolutions/MSA Revocations, Continued) recommendation excludes Xeon Street and 150th Lane as options, Option B. The discussion on considering MSA funding to construct a bridge across Coon Creek between the proposed Crown Point plat and Crown pointe East plus that street designation is not included in any option. Once the Council makes that decision, Staff can redesignate streets or use new designations in future years. It is a fluid program. He urged the Council to make one of these recommendations now because of the time frame set by the state for this information. MOTION by Dehn, Seconded by Kunza, approval for Option B, the Resolution presented to the Council. (See Resolution R069-96) Motion carried on a 4-Yes, I-Absent (Knight) vote. APPROVE RESOLUTION/MSA DESIGNATIONS MOTION by Jacobson, Seconded by Kunza, approving the Resolution for Option B for MSA designations. (See Resolution R070-96) Motion carried on a 4-Yes, I-Absent (Knight) vote. The meeting was recessed at 9:05 to hold an EDA meeting; reconvened at 9:07 p.m. MAYOR/COUNCIL INPUT Update on Comprehensive Plan - Mr. Fursman explained the maps asked fOe by the Metropolitan Council Staff have been completed, and as soon as they are received, the time period will begin for the review. The Council expressed some frustration that as soon as one item is given, the Metropolitan Council Staff asks for something else, thus continuing the delay that has occurred for years. Update on Neighborhood Meeting on Proposed Senior Center on Bunker Lake Boulevard - Staff and those Councilmembers present reviewed the mostly negative comments from neighboring residents about the proposed project. APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Kunza, to approve the payment of claims as presented by Staff. Motion carried on a 4-Yes, I-Absent (Knight) vote. MOTION by Kunza, Seconded by Dehn, to adjourn. Motion carried on a 4- Yes, I-Absent (Knight) vote. The meeting adjourned at 9:25 p.m. RespectfuIIy-sUÞmi~d'~ '^ ~ '~\CJ..JV,J¿jJ", CC¿\I t~l~' M~rcella A. Peach, Recording Secretary ,