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HomeMy WebLinkAboutSP May 16, 1995 , , CITY of ANDOVER Regular City Council Meeting - May 16, 1995 Call to Order - 7:00 pm Resident Forum Agenda Approval Consent Agenda Approval of Minutes Discussion Items 1. Northwestern Anoka County Community Consortium 2. Special Use Permit/Area Identification Sign/Timber Meadows 3rd Addition 3. Special Use Permit/Area Identification Sign/Woodland Meadows ·2nd Addition 4 . Special Use Permit/Real Estate Sign/Wood1and Creek 5. Rezoning/1519-148th Lane N.W. 6. Lot Split/1519 - 148th Lane N.W. 7. Variance/16463 Round Lake Boulevard/Borg 8. Special Use Permit/Mining/Land Reclamation/16488 Orchid St. 9. Amend Ordinance 8, Section 8.23/Residentia1 Bldg. Standards 10. Request MUSA Extension/R. Fuller 11. Supplemental Feasibility Report/ISD #11/94-18 12. Crown pointe preliminary Plat 13. Water Supply Plan/Wellhead Protection Plan Update/94-23 14. Public Hearing/Adopt Assessment Ro11/93-5/Winslow Hills 3rd EDA Meeting 15. Purchase of Cecil Heidelberger property Staff, Committees, Commissions 16. Schedule City Hall Review Meeting Non-Discussion/Consent Items 17. Appoint Economic Development Committee Member 18. Appoint Equestrian Council Member 19. computer Upgrade Planning 20. Receive Feasibility Report/Order Hearing/95-7/0ak Hollow Streets 21. 1995 Street Maintenance update 22. Snowmobile Task Force Update 23. Approve Change Order #4/93-9/Xeon Street 24. Approve Change Order #5/93-9/Xeon Street 25. Approve Final payment/93-9/Xeon Street 26. Hire Construction Inspector 27. Approve Refuse/Recycle Hauler Licenses Mayor/Council Input Payment of Claims Adjournment ..... .- -" ( ") '. __J' REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MAY 16, 1995 TABLE OF CONTENTS RESIDENT FORUM . · · · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . · · · · · · · · · · · · · · · · · · · · · · · · 1 CONSENT AGENDA Resolution R075-95 approving Special Use Permit/Area Identification Sign/Timber Meadows 3rd · · · · · · · · · 2 Resolution R076-95 approving Special Use Permit/Area Identification Sign/Woodland Meadows 2nd Addition · · · · 2 Resolution R077-95 approving Special Use Permit/Real Estate Sign/Woodland Creek · · · · · · · · · · · · · · · · · · · 2 Amend Ordinance 8, Section 8.23/Residentia1 Building Standards · · · · · · · · · · · · · · · · · · · · · · · · 2 Water Supply Plan/Wellhead Protection Plan Update/Ip94-23 . . 2 Appoint Economic Development Committee Member (Mark Louiselle) 2 Appoint Equestrian Council Member (Carey Carlson) · · · · · · 2 Computer upgrade planning · · · · · · · · · · · · · · · · · · 2 Resolution R078-95 receiving feasibility report/order hearing/IP95-7/0ak Hollow Streets · · · · · · · · · · · · 2 1995 street maintenance update · · · · · · · · · · · · · · · 2 Snowmobile Task Force update · · · · · · · · · · · · · · · · 2 Resolution R079-95 approving change order #4/I?93-9/Xeon St · 2 Resolution R080-95 approving change order #5/IP93-9/Xeon St · 2 Resolution R081-95 approving final payment/IP93-9/Xeon Street 2 Hire Construction Inspector · · · · · · · · · · · · · · · · · 2 Approve refuse/recycle hauler licenses (Michael P. Hall, Peterson Bros. Sanitation, Johnson Sanitation) · · · · · 2 APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · · · · · 2 NORTHWESTERN ANOKA COUNTY COMMUNITY CONSORTIUM · · · · · · · · · 2 Motion to adopt joint powers agreement · · · · · · · · · · · 3 PUBLIC HEARING: ADOPT ASSESSMENT ROLL/IP93-5/WINSLOW HILLS 3RD . 3 Motion to table to the second meeting in June · · · · · · · · 5 REZONING/1519 148TH LANE NW Motion to approve Ordinance 8 amendment for rezoning · · · · 5 LOT SPLIT/1519 148TH LANE NW Resolution R082-95 granting lot split · · · · · · · · · · · · 5 VARIANCE/16463 ROUND LAKE BOULEVARD/BORG · · · · · · · · · · · · 5 Resolution R083-95 approving variance · · · · · · · · · · · · 6 SPECIAL USE PERMIT/MINING/LAND RECLAMATION/16488 ORCHID STREET Resolution R084-95 approving request · · · · · · · · · · · · 6 REQUEST/MUSA EXTENSION/R. FULLER · · · · · · · · · · · · · · · · 6 SUPPLEMENTAL FEASIBILITY REPORT/ISD #11/IP94-18 Motion to adopt policy to assess churches and schools one-half the commercial rate for municipal utilities · · · · · · · 7 CROWN POINTE PRELIMINARY PLAT . · · · · · · · · · · · · · · · · · 7 Resolution R085-95 approving preliminary plat · · · · · · · · 10 SCHEDULE CITY HALL REVIEW MEETING (May 30) · · · · · · · · · · · 10 MAYOR/COUNCIL INPUT Hiring of Additional Engineering Staff · · · · · · · · · · · 11 APPROVAL OF CLAIMS · · · · · · · · · · · · · · · · · · · · · · · 11 ADJOURNMENT . . . · · · · · · · · · · · · · · · · · · · · · · · · 11 - _h _ _ '1 ) 0- ¡:/:~,,"'è"_>__,\\ d'\ CITY of ANDOVER :\\,~ß 1685 CROSSTOWN BOULEVARD NW.· ANDOVER, MINNESOTA 55304. (612) 755-5100 c,_" REGULAR CITY COUNCIL MEETING - MAY 16, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on May 16, 1995, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Jacobson, Knight, Kunza Councilmembers absent: None Also present: City Attorney, William G. Hawkins TKDA Engineer, John Davidson City Engineer, Scott Erickson City Planning-Director, Dave Carlberg City Administrator, Richard Fursman Others RESIDENT FORUM Winslow Holasek. 1159 Andover Boulevard NW - asked that Item 14, Public Hearing/Adopt Assessment Roll/IP93-5/Winslow Hills 3rd, be moved up on the agenda. His attorney wishes to speak on the issue, but he has another commitment to attend. The Council agreed. Wayne Newhouse, 2624 140th Lane - stated it was brought to the people's attention at the information meetings on a new City Hall that there would not have to be a vote by the residents on the issue. In light of the defeat of the $3 million park bond issue by the residents, he wanted to know why the City Hall issue isn't going to be brought to the people. For the record, he would like to know which City Councilmembers are in favor of bringing the issue to the people for a vote. Mayor McKelvey stated the Council has not yet had an opportunity to discuss the information and comments received from residents at the informational meetings. No decisions have been made on the project itself nor the issue of a vote by the residents. The Council will be setting a special meeting this evening to explore all possibilities regarding a new City Hall project. The public is also invited to attend that special meeting. AGENDA APPROVAL Move the following items to the Non-Discussion/Consent Agenda: Items 2, 3, 4, 9 and 13. Mayor McKelvey asked for a motion to approve the agenda as amended. MOTION by Jacobson, Seconded by Dehn, to so move. Motion carried unanimously. M~~ 6/!lO¡'f5 , -- -. ---_._-------~ ----- -.--- , ..'\ ) Regular Andover City Council Meeting Minutes - May 16, 1995 Page 2 CONSENT AGENDA Item 2 Special Use Permit/Area Identification Sign/Timber Meadows 3rd Addition (See Resolution R075-95) Item 3 Special Use Permit/Area Identification Sign/Woodland Meadows 2nd Addition (See Resolution R076-95) Item 4 Special Use Permit/Real Estate Sign/Woodland Creek (See Resolution R077-95) Item 9 Amend Ordinance 8, Section 8.23/Residential Building Standards Item 13 Water Supply Plan/Wellhead Protection Plan Update/IP94- 23 Item 17 Appoint Economic Development Committee Member (Mark Louiselle) Item 18 Appoint Equestrian Council Member (Carey Carlson) Item 19 Computer Upgrade Planning Item 20 Receive Feasibility Report/Order Hearing/IP95-7/0ak Hollow Streets (See Resolution R078-95) Item 21 1995 Street Maintenance Update Item 22 Snowmobile Task Force Update Item 23 Approve Change Order #4/IP93-9/Xeon Street (See Resolution R079-95) Item 24 Approve Change Order #5/IP93-9/Xeon Street (See Resolution R080-95) Item 25 Approve Final Payment/IP93-9/Xeon Street(See Resolution R081-95) Item 26 Hire Construction Inspector (informational only) Item 27 Approve Refuse/Recycle Hauler Licenses (Michael P. Hall, Peterson Bros. Sanitation, Johnson Sanitation) Mayor McKelvey asked for a motion to accept the Consent Agenda. MOTION by Jacobson, Seconded by Kunza, to so move. Motion carried unanimously. APPROVAL OF MINUTES May 2, 1995, Economic Development Authority: Correct as written. May 2, 1995, Regular City Council: Page 6, Lund's Towing, First paragraph, change "request for Special Use Permit" to "request for an ordinance change to allow towing services" May 10, 1995, Special City Council Meeting: Correct as written. MOTION by Knight, Seconded by Dehn, approval of all three Minutes. Motion carried unanimously. NORTHWESTERN ANOKA COUNTY COMMUNITY CONSORTIUM Robert Johnson, representing Northwestern Anoka County Community Consortium, provided the background to how the Consortium was started and its goal to help the youth not only by parents and the schools, but --. - -----...- - - J Regular Andover City Council Meeting Minutes - May 16, 1995 Page 3 (Northwestern Anoka County Community Consortium, Continued) through the community as well. This is being done through joint powers agreements, because that is the vehicle that has been used in the past for the various agencies and governments to work together. The Consortium will consist of volunteers in the community, from the churches, schools and other service organizations to determine what is being done for the youth and their families, what facilities are available and what facilities are important to be added. No money is being asked of the cities. Andover is to appoint representatives for this project. Mercy Hospital has given the Consortium $10,000 to get started. The Consortium is attempting to duplicate what is happening in the southern corridors and in St. Louis Park. Councilmember Jacobson stated the direction of the Consortium is very nebulous at this point, but he understood it is not yet developed and that is why there is a need for the committee. He felt it is a nobel effort. Mayor McKelvey understood the intent is to work toward building up the self-esteem of the youth who are at risk. The program is very similar to the Lions' Quest Program which is now being brought into the schools. The Consortium is attempting to pull all of the programs and factions together to reach the youth to prevent them from ending up as juvenile delinquents or involved in the criminal element later in life. Mr. Johnson stated the school district has passed the resolution, as well as the Cities of Anoka and Ramsey. The County has assured him it will be passed on Tuesday. He did not know whether the meetings will be held in the evenings or during the day. That will be decided by the county. The churches are also a part of this, noting 75 students from the different schools will be participating in the Mayors' Prayer Breakfast on May 31. MOTION by Jacobson, Seconded by Dehn, that we adopt the Joint Powers Agreement as presented at our last meeting and that two directors be named at a later date. Motion carried unanimously. PUBLIC HEARING: ADOPT ASSESSMENT ROLL/IP93-5/WINSLOW HILLS 3RD 7:40 p.m. Mr. Davidson explained initially there was a signed letter waiving the public improvement hearing. The project is now complete. The May, 1993, feasibility report estimated the cost of $610,440. The final construction cost is $589,840. Adding the aerial mapping, administrative costs, bonding, contract interest, etc., the total project cost is $740,976.22. In addition, seven lots were not developed at the request of the developer; and the cost of extending the utilities to them was consolidated and spread across the rest of the project. The developer requested the sewer and water be extended to the east, which was an additional cost to the project. Even with the reduction in the number of lots to be charged and the additional cost, the assessment per lot was very close to that of the feasibility report. The final assessment comes to $14,456.90 per lot. Mr. Gorham has an agreement with Mr. Holasek to pay for the utilities to the seven undeveloped lots and one- half of the costs of Bluebird as the lots are developed. -- - - --..._- -',> " 1 \ , j Regular Andover City Council Meeting Minutes - May 16, 1995 Page 4 (Public Hearing: Assessment Roll/IP93-5/Winslow Hills 3rd, Continued) Mr. Davidson stated also pointed out that the final plat consists of 29.4 acres. By eliminating the seven lots along Bluebird Street, 26.5 acres are being assessed area charges for sewer, water and storm sewer. This area drains to Oak Bluff pond, to the Xeon Street storm sewer, Andover Lake and ultimately to Coon Creek. Based on the calculations by the developer's engineer and their engineer, the area wil1 meet the 100- year flood elevations. Mayor McKelvey opened the public hearing for public testimony. Jim Neilson, Babcock, Locher, Neilson and Mannella - attorney representing Winslow Holasek. He explained the only problem the developer has with the special assessments is the section relating to the storm sewer. He clarified the developer is not Mr. Gorham nor Mr. Holasek. It is Winslow Hills Properties, a Minnesota partnership consisting of Gorham Construction and Holasek Properties, Inc. If there is an appeal, it will come from the partnership. The question is whether it is reasonable to assess $0.04 per square foot for the storm sewers. He argued that with the area in the district already assessed, plus the storm sewer assessment for Winslow Hills 3rd Addition, plus the amount that will be assessed for future development, the City is assessing $327,220.50 more than the cost to construct the storm sewer project. They are arguing the City cannot legally do that. He also challenged Mr. Davidson's calculations on the amount of land being developed in Winslow Hills 3rd, as they calculate it is 19.61 acres, not 26.5 acres. They will have a surveyor come up with the exact amount of acres for the plat. Mr. Neilson stated their last item is that the assessment is unequal in the whole storm sewer project. It is a nightmare trying to figure out what was done in the past; and based upon that, they are suggesting there be a further analysis of the storm sewer assessment. He presented a letter formally objecting to the special assessments for the record. Councilmember Jacobson pointed out the paragraph on Page 8 of the Development Contract where the developer waived all objections and any challenge to the amounts or validity of the project. Mr. Neilson noted the paragraph goes on to state the City will not levy more than the entire cost of the improvements installed. Their argument is the City will be assessing more than the total cost of the improvement. Mayor McKelvey asked for a motion to close the public hearing. MOTION by Jacobson, Seconded by Kunza, to so move. Motion carried unanimously. 7:58 p.m. The Council did not feel the issue could be resolved this evening. Discussion was on the confusion as to what was done in the past, with Mr. Davidson providing examples of deviations from the normal procedure due to unusual circumstances that come up within the platting process. When dealing with developments, there are some trade offs. Councilmembers Kunza and Dehn felt the entire issue of assessments for the storm sewer district is very confusing. They understood that deviations are negotiated for good reason, but those deviations were not ,) Regular Andover City Council Meeting Minutes - May 16, 1995 Page 5 (Public Hearing: Assessment Roll/IP93-5/Winslow Hills 3rd, Continued) clearly documented. They suggested that there be much clearer documentation in the future, especially on any deviations from the norm. Mayor McKelvey understood the complaint is not about the assessment through the Xeon Street project, nor for paying from the lake to the creek. The objection is having to pay for a portion of the Bluebird Street storm sewer project. Mr. Davidson explained it is not just straight forward. He is talking about the contributory area in total. The Council has not adopted the $0.04 square foot for area storm sewer as a policy, and he suggested the Council consider doing so. Because the assessments are not filed with the county until the fall, it was suggested the City Staff, consulting engineer and the developer's representatives should meet to discuss the storm sewer issue. Mr. Fursman explained part of the confusion is inherent because a number of parties who were designing and formulating this procedure are no longer with the City, and no written documentation was done. Councilmember Jacobson objected, as there have been many meetings and many documents presented. He didn't think another meeting would change anyone's mind. MOTION by Knight, Seconded by Dehn, to table this issue until the second meeting in June. DISCUSSION: Councilmember Kunza noted the intent would be to have the Staff, engineers and developer's representatives get together again to look at the numbers for the storm sewer assessment. Motion carried on a 4-Yes, I-No (Jacobson) vote. REZONING/1519 148TH LANE NW Councilmember Jacobson wondered if the others in the Oak Bluff development will want to go through this same procedure of rezoning to urban, then splitting their lots. If so, it would be more expedient to do a rezoning for the entire plat. He thought the residents should be asked if that is something they want to consider. Mr. Carlberg stated Staff has discussed that and will look at that further. MOTION by Dehn, Seconded by Knight, approval of the ordinance amending Ordinance No.8 as presented in the packet. Motion carried unanimously. LOT SPLIT/1519 148TH LANE NW MOTION by Jacobson, Seconded by Knight, move on Item No. 6, the Resolution as presented. (See Resolution R082-95 granting the lot split request of Bernard and Carol Jones to create two parcels on Lot 1, Block 1, Oak Bluff) Motion carried unanimously. VARIANCE/16463 ROUND LAKE BOULEVARD/BORG Mr. Carlberg explained the existing house is nonconforming because it is encroaching six feet into the required right of way. That nonconformance came about when the county changed the requirements for right of way. ---- -. -- - , "'} .J Regular Andover City Council Meeting Minutes - May 16, 1995 Page 6 (Variance/16463 Round Lake Boulevard/Borg, Continued) Previously only 50 feet was required by the county; it is now 60 feet from the center of the road. The hardship was imposed upon the property owner with the county's change in right-of-way requirements. MOTION by Knight, Seconded by Dehn, introducing the Resolution approving the variance request. (See Resolution R083-95) Motion carried unanimously. SPECIAL USE PERMIT/MINING/LAND RECLAMATION/16488 ORCHID STREET Mr. Carlberg reviewed the mining and land reclamation request of William Erhart to construct a pond at 16488 Orchid Street NW. That request was changed at the Planning Commission to exclude the land reclamation. William Erhart , 16488 Orchid Street - stated he plans to stockpile the dirt on Lot 7, Block 4, which he owns. It will be used as fill for the construction of that lot, plus many of the neighbors would like to have black dirt placed on their yards. The County is also asking for 400 to 500 yards for the construction site of the sheriff's station, and Woodland Development may want some extra fill for a berm on their new development. The maximum he anticipates removing is 3,000 cubic yards, which is about 300 loads. With the withdrawal of the land reclamation on Lot 4, they will not be traveling across the property of other people to remove the fill except for Mr. Modeen, who has made application with him in this project. Mr. Erhart anticipated meeting the 4:1 slopes that are required except on the south slope, which will not be changed. The area will be seeded when finished with the mining. He hoped to have the project completed within one week. Mr. Erickson explained the 4:1 slopes will be required except for the island. MOTION by Knight, Seconded by Kunza, introducing the Resolution presented approving the Special Use Permit request. (See Resolution R084-95) Motion carried on a 4-Yes, I-Abstain (Dehn, as she is directly affected) vote. REQUEST MUSA EXTENSION/ R. FULLER The Council noted the request from Richard Fuller to include his parcel at 13948 prairie Road in the MUSA boundary. Mr. Carlberg stated when a major amendment to the Comprehensive Plan is submitted for the extension of the sewer line, the map will be reviewed to determine which properties are to be included. He assumed Mr. Fuller's property will be included in the same time frame as that of Shadowbrook, the proposed development east of Prairie Road. Jerrv Windschitl, Ashford Development - asked if the request for MUSA extension will follow the Comprehensive Plan. Mr. Carlberg stated the City has always looked at the plans for expansion as well as taken into consideration the time that people request the sewer. That same process will be used for the next request of MUSA extension. - -- ( ") I. Regular Andover City Council Meeting Minutes - May 16, 1995 Page 7 SUPPLEMENTAL FEASIBILITY REPORT/ISD #11/IP94-18 Mr. Fursman explained that without exception, the City has assessed all schools and churches one-half of the commercial rate for municipal utilities. That is the practice, not the written policy. The original feasibility report for the utilities to the new middle school indicates an assessment at the full commercial rate. The question is whether the City should continue the practice. MOTION by Jacobson, Seconded by Kunza, the Council adopt the policy as being used in the past of assessing churches and schools one-half the commercial rate, which would result in the reduction from the original feasibility of $557,426 to the rate of $434,796 for ISD #11. Motion carried unanimously. CROWN POINTE PRELIMINARY PLAT Mr. Erickson reviewed the comments of the Andover Review Committee on the proposed Crown pointe Preliminary Plat being developed by Ashford Development Corporation, Inc. The Planning and Zoning Commission recommended approval with the condition that a secondary access be evaluated between the Staff and the developer to provide another access. The plat is zoned R-4 and is within the MUSA boundary. It consists of 48 single family urban residential lots and two outlots. Outlot A is wetland and a storm water ponding area. Outlot B is also wetland but may have some developable area. The plat does not meet the City's Water Comprehensive plan because the proposed second access has not been approved by the Coon Creek Watershed. Mr. Erickson then reviewed the four alternates to consider as a second access, noting the pros and cons of each. Alternate D would cross Coon Creek to Crown pointe East. Alternate C would be to construct Sycamore Street to Andover Boulevard. The developer is proposing it be a gravel road; however, the Andover Review Committee recommends it meet the City's street standard for concrete curb and gutter and bituminous surfacing. Also, floating the road over the wetland has not been a City policy in the past. In addition, a variance would be needed from Ordinance 10, Section 4 because the intersections of Tamarack and Sycamore at Andover Boulevard will be less than the required 660 feet. A Special Use Permit would also be required because the road would go through the flood plain. Alternate B is a variation of Alternate C and is not a very viable option. Alternate A would provide an emergency access from the cul-de-sac at the end of 142nd Avenue west to cross the railroad tracks to the development west of the tracks, which is owned by the same developer. Staff would also propose that this emergency access be a hard surface and would probably be blocked with gates on both sides. They haven't looked at the type of gates that would be installed, but the Sheriff's Department and Fire Department would have keys to them. The Park and Recreation Commission has agreed to accept a combination of land and cash for the site. The intent is for a nature area, possibly with trails in the future. No parking facilities are being considered. () Regular Andover City Council Meeting Minutes - May 16, 1995 Page 8 (Crown pointe Preliminary Plat, Continued) Jerrv Windschitl, Ashford Development - noted Outlot B has a small wetland. With some filling, there will be some buildable area. Until two years ago, that area was farmed for many years. They are not ready to develop Outlot B until all the options can be explored. He also noted the access of Tamarack onto Andover Boulevard is more than 100 feet from the railroad crossing. The railroad easement is wider than normal at that point. If Burlington Northern had thought there was a safety issue, he did not think they would have sold him some easement to move Tamarack to the west to avoid the wetland. He met with representatives of Burlington Northern this morning, and they are willing to work with the City to provide an emergency exit for the development over the tracks as proposed in Alternate A. The exit would have to be fenced and gates placed at both ends, which would be his responsibility to do. He would also give the City the necessary right of way on Lot 12, which would render it unbuildable. This area is open, so the line of site for the crossing is good. This alternate also has the advantage of not disturbing the wetlands. Councilmember Jacobson felt the street names are confusing because, in essence, one street is given three names. He suggested it be given one name for simplification. Secondly, he questioned the park access. He thought there would be people wanting to park a car to use the walking trail; and as proposed, they would have to park in the cul-de-sac. That could be disturbing for those people who live there. He suggested the Park and Recreation Commission consider that further. Mr. Winds chit 1 - stated he would have no problem providing additional land for parking. The park land was dedicated according to the approved Park Plan. Councilmember Jacobson questioned if it is a good idea if the emergency exit over the railroad tracks does not align with the street in the other subdivision. Mr. Erickson stated that is not preferred but it wouldn't be a problem because it is a limited access. Councilmember Jacobson stated if the railroad crossing is the chosen emergency access, any parking in the cul-de-sac by those using the park could be a problem. He felt the construction of Sycamore with blacktop and concrete curb and gutter will be very costly. His first option for another access to the plat would be to cross Coon Creek into Crown Pointe East as originally discussed. That also provides another outlet for the people in Crown pointe East, and avoids the railroad tracks and high pressure gas line. His last choice would be across the railroad tracks because of the safety issue. He also did not think Alternates B and C resolved the second access issue because of the comments by the Anoka County Highway Department and because it is another exit so close to the railroad tracks. Also, the intersection of Sycamore and Tamarack in the plat would be the choke point in an emergency. He felt the plat should not be approved without a second exit. Dan Winkel, Andover Fire Chief - is of the opinion that a second access is needed for the plat. Crossing the creek would be his first choice, followed by the crossing on the railroad tracks. If there is a way to - --- ---...- ') ( , Regular Andover City Council Meeting Minutes - May 16, 1995 Page 9 (Crown pointe Preliminary Plat, Continued) extend Sycamore farther east, that may be another alternative to consider, though he recognized the consideration needed of the wetlands. He is willing to work with the developer to get another access that would meet the Council's desires. The Council spent a considerable amount of time discussing the issue of a second access to the plat, potential safety issues that would cause an evacuation of the area, and the concerns and preferences relating to each of the alternatives. Mr. Windschitl - asked what event the City is trying to plan for. Two meetings ago the Council approved a plat with a gas line running through it that divided three lots completely, and it was not an issue. The alignment for Sycamore was what the City had proposed for the crossing of the watermain from Crown pointe East. Winslow Holasek - had presented material to the Planning and Zoning Commission on the concern that Andover Lake does not have enough capacity to handle all of the storm water that is being directed to it. Another safety issue is there is only one 24-inch outlet from the lake, which would be a disaster if the outlet gets plugged. He felt the Council should address this and purchase easement to resolve the problem now before the area is completely developed. He thought Mr. Windschit1 would be willing to talk with the City about developing Outlot A in this plat into another pond for storm water drainage. He is not opposed to the development of Crown pointe, but he felt the storm sewer system needs to be addressed. Mr. Winds chit 1 - stated they will handle all of their water within this plat. Any ponding would be for receiving water from another area. They do have all of the necessary permits for this with the exception of a second access. If Sycamore Street is the Council's choice, he is required to go through the entire permitting process again. He does not have Sycamore Street costed out at this point. The Council must make a decision before he can make reapplication to all of the agencies. Then he would come back to the City for the Special Use Permit. If the railroad crossing is the Council's choice, no other permits are needed. He will only need to get the easement from the railroad. He also expressed appreciation for the work the Staff has done on this plat. Councilmember Knight had no problem with Alternate C but was insistent upon an extended warranty on the floated portion of the road. Mr. Windschitl stated he did not have a problem with that request. The center section would be floated; both of the ends are shallow enough to be dug out and filled. Alternate C proposes to go through a pond located just beyond the proposed lot that was created for the plat. He thought that could be worked around. Councilmember Kunza wouldn't be opposed to the railroad crossing with automatic opening and closing on the gates. Mr. Windschitl stated these types of entrances are relatively common. For an evacuation, the area is high and open, so people would even be able to walk out of the plat ---. ( ì -_./ Regular Andover City Council Meeting Minutes - May 16, 1995 Page 10 (Crown pointe preliminary Plat, Continued) if necessary. His understanding was the issue is getting emergency vehicles into the area. Mr. Winkel did not feel there would be a problem with any type of gate, whether automatic or keyed. They would still be able to respond quickly once the gate is reached. Councilmember Dehn asked if it is possible to plat another lot in the Outlot if Alternate C is approved. Mr. Winds chit 1 stated they will not know whether that northern end can be served with gravity sanitary sewer until after the feasibility report is done. Councilmember Dehn thought Alternate A of crossing the creek would be the best option, but she understood the excessive cost involved. She would agree with Alternate C if Sycamore would be a full intersection at l43rd Avenue. At this point, the Council generally agreed to Alternate C as the second access to Crown pointe. They also agreed that the road should be hard surfaced and would be open to the public. Because the road crosses the wetland, they also felt some concessions should be made regarding curb and gutter. To minimize the impact on the wetland, the Council suggested curb and gutter only be required on the ends where it is high and dry. Mr. Windschitl felt that can be accomplished, but he did not think the alignment would look as shown on the Alternate C drawing before the Council. MOTION by Dehn, Seconded by Kunza, the Resolution approving the preliminary plat of Crown pointe as being developed by Ashford Development Corporation, Inc. , and condition No. 8 is to use the Sycamore Street access over to Tamarack with Drawing C as the secondary access, based upon the acceptance of the Watershed Board and other permits; and Condition No. 9, to have an extended three-year warranty on the road that is being floated. Sycamore must be blacktopped with curb and gutter wherever necessary. (See Resolution R085-95) DISCUSSION: Council agreed the need for curb and gutter is to be determined by Staff. Mr. Fursman asked if the Council wishes to allow the outlots. Mr. Windschitl stated Outlot B will be subdivided at some point in time. There is some high ground on which he could get a building permit. The county will give access to Andover Boulevard for a house on the Outlot. The Council took no action on the outlot. Motion carried on a 4-Yes, 1- No (Jacobson) vote. The Council recessed at this time to hold an EDA meeting, 10:25; reconvened at 10:30 p.m. SCHEDULE CITY HALL REVIEW MEETING The Council agreed to hold a special meeting on Tuesday, May 30, 7:00 p.m., at the Andover City Hall to discuss the results of the information hearings held on the proposed new City Hall. Charlie Veiman - expressed concern about letting the residents know about this special meeting. Mr. Fursman explained the idea of the work () --.... Regular Andover City Council Meeting Minutes - May 16, 1995 Page 11 (Schedule City Hall Review Meeting, Continued) shop is for the Council to go over the comment sheets from the informational hearing to discuss alternatives to the project. It is to discuss the project, not to finalize anything. Residents are still welcome to attend the meeting. MAYOR/COUNCIL INPUT The Hiring of Additional Engineering Staff - Councilmember Kunza asked if the City is in the position to hire additional engineering staff versus contracting with consulting engineering firms. The discussion noted there is little room at the City HaIl to house additional staff at this time, that there has been no consideration given to increasing the engineering staff in the future, that another four to six individuals would complete an engineering design staff for the City but the environmental work would still have to be contracted, that the engineering time would be billed to the projects at the hourly rate times a factor, and that typically the City can make money assuming the staff is kept busy for an adequate period of time. It was suggested the Staff look into the possibility further. APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Kunza, the Claims in the amount of $935,721.59. Motion carried unanimously. MOTION by Kunza, Seconded by Dehn, to adjourn. Motion carried unanimously. The meeting adjourned at 10:50 p.m. Respectfully submitted, \'{Y\~~~~ . U~ar~ella A. Peach Recording Secretary -----