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HomeMy WebLinkAboutCC October 3, 1995 CITY of ANDOVER Regular City Council Meeting - October 3 , 1995 Call to Order - 7:00 pm Resident Forum Agenda Approval Consent Agenda Approval of Minutes Discussion Items 1. Assessment Hearing/93-5;Winslow Hills 3rd Addition 2. Consider Ordinance 10 Amendments/par~ Dedication Fees 3 . Special Use Permit/Liquor License/G-~ill Liquors 4 . Special Use Permit/Hope Lutheran Church 5. Special Use Permit/Area I.D. Signs/FJxberry Farms 6. EAW/Shadowbrook 7. Receive Report(s)/Citizens Advisory rask Force/City Hall 8. Approve Revised Law Enforcement Cont=act 9. Non-Union step Compensation program/~996 10. Secretary B proposal 11. Computer Update EDA Meeting 12. Approve Purchase of M.R. Olson PropeLty 13 . Approve Purchase of Andover Auto Par~s Non-Discussion Items 14. Declare Cost/Order Assessment Roll/94-6/Hartfiel's Estates 15. Set Hearing for proposed Assessment ~011/94-6 16. Declare Cost/Order Assessment Roll/94-3/140th Lane 17. Set Hearing for proposed Assessment ~oll/94-3 18. Approve Supplemental Feasibility Rep~rt/94-33/Commercial Blvd. Extension 19. Declare Cost/Order Assessment Roll/93-10/SuperAmerica 20. Set Hearing for proposed Assessment ?-oll/93-10 21. Declare Cost/Order Assessment Roll/94-5/SuperAmerica 22. Set Hearing for proposed Assessment ?-01l/94-5 23. Declare Cost/Order Assessment Roll/94-18/Section 22 24. Set Hearing for proposed Assessment ?oll/94-18 25. Approve Change Order #1;Well #5/9';-3 ? 26. Approve Final payment/94-32~vell ;;5 27. Transfer Funds/General Fund to Fark ~edication Fund 28. Reject Quotes/93-7/City Hall Park Co~plex #2/Fencing 29. Authorize purchase/Single Axel Dump ~ruck 30. Authorize Purchase/Tandem Dump Truck 31. Author i ze Purchase/3ase Radio &'\!'. te-,ni3./publ i c Works 32. Repair of Breathlng Air Compress~r/~:re station #1 33. Solicit Quotes/Commercial Blvd. R~gh:-of-Way Plat/94-33 34. Release Letter of Credit/Hills of BU1ker Lake 3rd & 4th 35. Approve Sale/Lot 2, Block 3, Andover Commercial Park . Mayor-Council Input Aðproval of Claims A journment ,.. . . REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 3, 1995 TABLE OF CONTENTS AGENDA APPROVAL . . · · · · · · · · · · · · · · · · 1 CONSENT AGENDA Resolution R193-95 approving Special Use Permit/Liquor License/ G-Will Liquors · · · · · · · · · · · · · · · · · · 1 Resolution R194-95 approving Special Use Permit/Hope Lutheran Church · · · · · · · · · · · · · · · · · 1 Resolution R195-95 approving Special Use Permit/Area Identification Signs/Foxberry Farms · · · · · · · · 1 Approve revised law enforcement contract · · · · · · 1 Resolution R196-95 declaring cost/ordering assessment roll/ IP94-6/Hartfiel's · · · · · · · · · · · · · · · 1 Resolution R197-95 setting assessment hearing/IP94-6 · · 1 Resolution R198-95 declaring cost/ordering assessment roll/ IP94-3/140th Lane · · · · · · · · · · · · · · · · 1 Resolution R199-95 setting assessment hearing/IP94-3 · · · 1 Resolution R200-95 approving supplemental feasibility/IP94- 33/Commercial Boulevard extension . . . . . . . . . . . · 1 Resolution R201-95 declaring cost/ordering assessment roll/ IP93-10/SuperAmerica · · · · · · · · · · · · · 1 Resolution R202-95 setting assessment hearing/IP93-10 · · · · 1 Resolution R203-95 declaring cost/ordering assessment roll/ IP94-5/SuperAmerica · · · · · · · · · · · · · · · 2 Resolution R204-95 setting assessment hearing/IP94-5 · · · 2 Resolution R205-95 declaring cost/ordering assessment roll/ IP94-18/Section 22 · · · · · · · · · · · · · · · · · 2 Resolution R206-95 setting assessment hearing/IP94-18 · · · 2 Resolution R207-95 approving change order #1/IP94-32/Well #5 2 Resolution R208-95 approving final payment/IP94-32 · · · · 2 Transfer funds/General Fund to Park Dedication Fund · · · · · 2 Resolution R209-95 rejecting quotes/IP93-7/City Hall Park Complex #2/Fencing · · · · · · · · · · · · · · · 2 Authorize purchase/Single axle dump truck · · · · · · · · · 2 Authorize purchase/Tandem dump truck · · · · · · · · · · 2 Authorize purchase/Base radio and antenna/Public Works · · 2 Repair breathing air compressor/Fire Station #1 · · · · · 2 Solicit quotes/Commercial Boulevard right-of-way plat/IP94-33 2 Release Letter of Credit/Hills of Bunker Lake 3rd and 4th · · 2 APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · 2 ASSESSMENT HEARING/IP93-5/WINSLOW HILLS 3RD ADDITION · · · · · 2 Resolution R210-95 approving the assessment · · · · · · · · 4 CONSIDER ORDINANCE 10 AMENDMENTS/PARK DEDICATION FEES (no action) 4 EAW/SHADOWBROOK Motion to authorize distribution of draft EAW · · · · · · · · 5 RECEIVE REPORT/CITIZENS' ADVISORY TASK FORCE/CITY HALL (tabled to special meeting on October 25, 1995) · · · · · 6 NON-UNION STEP COMPENSATION PROGRAM/1996 · · · · · · · · · · 6 Motion to adopt step compensation program · · · · · · · · · 7 Motion to apply Stanton averages for 1996 budget · · · · · 8 COMPUTER UPDATE . . · · · · · · · · · · · · · · · · · · · 8 SECRETARY B PROPOSAL · · · · · · · · · · · · · · · · · · · · 8 Motion to approve new Secretary B position of modified proposal 9 SALE/LOT 2, BLOCK 3, ANDOVER COMMERCIAL PARK Motion to approve · · · · · · · · · · · · · · · 9 ___4_ __ _ Regular Andover City Council Meeting Minutes - October 3, 1995 Table of Contents Page ii APPROVAL OF CLAIMS . · · . · · · . · · · · · · · · 9 MAYOR/COUNCIL INPUT Special Meeting with Planning Commission · · · · · · · · 9 Roger Streich condemnation · . · · · · · · · 10 Lund's Towing . . · · . · · · . · · · · · · · · · 10 Andover logo on squad cars · · · · · · · · · · · 10 ADJOURNMENT . . . · · · . · · · · · · · · · · · · 10 . - - CITY of ANDOVER REGULAR CITY COUNCIL MEETING - OCTOBER 3, 1995 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on October 3, 1995, 7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dehn, Jacobson, Knight, Kunza Councilmembers absent: None Also present: City Attorney, William G. Hawkins TKDA Engineer, John Davidson City Engineer, Scott Erickson City Finance Director, Jean McGann City Planning Director, Dave Carlberg City Administrator, Richard Fursman Others AGENDA APPROVAL Move Item 35, Approve Sale/Lot 2, Block 3, Andover Commercial Park, to the Discussion Items. Move Items 3, 4, 5, and 8 to the Non-Discussion Items. Accept an amendment to Item 10, Secretary B Proposal, for discussion purposes. MOTION by Jacobson, Seconded by Kunza, to approve the Agenda as amended. Motion carried unanimously. CONSENT AGENDA Item 3 Special Use Permit/Liquor license/G-Will Liquors (See Resolution RI93-95) Item 4 Special Use Permit/Hope Lutheran Church (See Resolution RI94-95) Item 5 Special Use Permit/Area Identification Signs/Foxberry Farms (See Resolution RI95-95) Item 8 Approve Revised Law Enforcement Contract Item 14 Declare Cost/Order Assessment Roll/IP94-6/Hartfiel's Estates (See Resolution RI96-95) Item 15 Set Hearing for Proposed Assessment Roll/IP94-6 (See Resolution R197-95) Item 16 Declare Cost/Order Assessment Roll/IP94-3/140th Lane (See Resolution RI98-95) , Item 17 Set Hearing for Proposed Assessment Roll/IP94-3 (See Resolution RI99-95) Item 18 Approve Supplemental Feasibility Report/IP94- 33/Commercial Boulevard Extension (See Resolution R200- 95) Item 19 Declare Cost/Order Assessment ROll/IP93-10/SuperAmerica (See Resolution R201-95) Item 20 Set Hearing for Proposed Assessment Roll/IP93-10 (See Resolution R202-95) ... .. "- ... ...-..' ..... M_,~ Regular Andover City Council Meeting Minutes - October 3, 1995 Page 2 (Consent Agenda, Continued) Item 21 Declare Cost/Order Assessment Roll/IP94-5/SuperAmerica (See Resolution R203-95) Item 22 Set Hearing for Proposed Assessment Roll/IP94-5 (See Resolution R204-95) Item 23 Declare Cost/Order Assessment Roll/IP94-18/Section 22 (See Resolution R205-95) Item 24 Set Hearing for Proposed Assessment Roll/IP94-18 (See Resolution R206-95) Item 25 Approve Change order #1/Well #5/IP94-32 (See Resolution R207-95) Item 26 Approve Final Payment/IP94-32/Well #5 (See Resolution R208-95) Item 27 Transfer Funds/General Fund to Park Dedication Fund Item 28 Reject Quotes/IP93-7/City Hall Park Complex #2/Fencing (See Resolution R209-95) Item 29 Authorize Purchase/Single Axle Dump Truck Item 30 Authorize Purchase/Tandem Dump Truck Item 31 Authorize Purchase/Base Radio and Antenna/Public Works Item 32 Repair of Breathing Air Compressor/Fire Station #1 Item 33 Solicit Quotes/Commercial Boulevard Right-of-Way Plat/IP94-33 Item 34 Release Letter of Credit/Hills of Bunker Lake 3rd and 4th MOTION by Kunza, Seconded by Dehn, to approve the Consent Agenda. Motion carried unanimously. APPROVAL OF MINUTES September 19, 1995, Regular Meeting - Correct as written. September 19, 1995, Special Meeting - Correct as written. September 19, 1995, Special Closed Meeting - Not approved at this time. MOTION by Jacobson, Seconded by Knight, approve the Regular and Special Meeting Minutes for September 19; ask that the Special Closed Meeting Minutes for September 19 be laid over, as there may be a legal question before approving them. Motion carried unanimously. ASSESSMENT HEARING/IP93-5/WINSLOW HILLS 3RD ADDITION 7:12 p.m. Winslow Holasek. 1159 Andover Boulevard. Partner in Winslow Hills Properties - presented an official written objection to the $0.04- per-square-foot storm sewer portion of the assessment for Winslow Hills 3rd Addition signed by both Gary Gorham and him. He also gave the Council copies of two feasibility studies relating to the storm sewer on the property in question, explained the procedure normally used to determine the cost of storm sewer assessments and how that should be applied to Winslow Hills 3rd Addition. Mr. Holasek pointed out that in the feasibility study done in February, 1988, for Project 87-11B, the proposed assessment per acres, divided down to $0.045 per square foot, Regular Andover City Council Meeting Minutes - October 3, 1995 Page 3 (Assessment Hearing/IP93-5/Winslow Hills 3rd Addition, Continued) was determined by dividing the estimated project cost by the total number of acres. On AprilS, 1988, TKDA did a supplemental feasibility report to the project because some property was being excluded from the original project area. The area was then divided into two separate storm sewer· districts, the Bluebird Street side and the Xeon Street side. In following the Bluebird Street side of the project, the proposed storm sewer assessment was determined by the same method, resulting in a proposed assessment of $0.055 per square foot. As the benefitting area changed, the project cost changed and the assessment rate changed. On April 12, 1988, another supplemental feasibility report for the storm sewer outlet project of IP87-11B was done excepting the Wallace and Snyder properties. Again the proposed storm sewer assessment changed to $0.052 per square foot to reflect a change in projected project cost and a change in the area. Mr. Holasek went on to explain on the Xeon Street portion in the feasibility for Project 87-11B, the proposed assessment of $0.041 per square foot was again determined by dividing the estimated project cost by the benefitting acres. On May 18, 1993, the feasibi~ity for IP93-9 Xeon Street trunk sanitary sewer uses the benefitting area as in the feasibility of IP87-11B, but the proposed 48-inch pipe across Andover Boulevard and running to Coon Creek was changed to a 33-inch pipe down Xeon Street ending at the pond in Old Colony Estates. It was a smaller pipe than originally proposed and less than half the length. The result was the proposed cost was reduced by almost half and the area remained the same. If the assessment had been calculated the same, it would have come to $0.017 per square foot. Instead, the proposal was to assess a flat area rate of $0.04 per square foot. Mr. Holasek stated he hired a surveyor to determine the benefitting acres of the Xeon Street project area. The surveyor found 313.9 acres. Using the project cost of approximately $770,000, the per-square-foot cost for area assessment for the Xeon Street project should be $0.0177, very close to the feasibility study calculations. Also, the surveyor calculated the benefitting acres in Winslow Hills 3rd addition for storm water drainage. Of that portion draining through the Xeon Street system, the cost should be $0.017 per square foot. That excludes $35,000 of the engineer's bills that was added afterwards. Mr. Holasek thought that $64,000 worth of engineering costs for that project was very excessive, and the billing from TKDA does not reflect what specific work was done for the project. Mr. Holasek argued the assessments already collected at $0.04 per square foot should have paid for the project costs. In fact, in Winslow Hills 1st, they had sold over half the lots before the City realized it did not collect for the pending area storm sewer assessments, so Winslow Hills Properties simply wrote the City a check for them amounting to $33,068.40 rather than have the City assess the individual property owners. It is not that he is trying to get out of paying an assessment. It is that this storm sewer project cost at the most $0.02 per square foot at the inflated cost, and that is all they should have to pay. It is time this stops. The consulting engineers have made it so Regular Andover City council Meeting Minutes - October 3, 1995 Page 4 (Assessment Hearing/IP93-5/Winslow Hills 3rd Addition, Continued) complicated. This is about justice, as he felt the proposed area storm sewer assessment is unfair. There have been two lawsuits on it already, and his would be the third. Rather than spending taxpayer dollars on attorneys' fees, he asked the Council to finally determine what is a fair assessment. He will not agree to pay double what he felt should be the correct assessment. Mr. Erickson stated in the past week Staff has been going through the past project documents to break down what has been done in the past. Key to the issue is the balance of debt the City is carrying on the system. He needs to determine the amount that must be collected to pay off that debt without any additional trunk storm sewer. He hopes to have that report by the next Council meeting. Councilmember Dehn was concerned with the engineering costs. All bills need to be itemized. Mr. Erickson noted there was additional engineering work in this project, including the hydrology design, that was above and beyond the typical construction project. Typically engineering fees run 17 to 20 percent of a project. The Xeon Street storm sewer engineering fees were about 35 percent because it wasn't the typical development project. MOTION by Jacobson, Seconded by Kunza, to close the public hearing. Motion carried unanimously. 8:05 p.m. Councilmember Jacobson pointed out a court date has been scheduled for one month away, so action must be taken on this tonight. Mr. Holasek understood that the original appeal was void because of the invalid procedure of the hearing and that the process must start again, though he will consult his attorney on that point. Attorney Hawkins did not understand that to be so. He has no problem with Mr. Holasek withdrawing the original appeal; but at this point a hearing date has been scheduled and he is proceeding on that basis unless he hears differently from Mr. Holasek's attorney. The resolution is the same one adopted a month ago. MOTION by Jacobson, Seconded by Knight, the Resolution before the Council. (See Resolution R210-95) DISCUSSION: Councilmember Jacobson understood this is not the end of everything, that other things can happen between now and the court date or settlement or anything else. Attorney Hawkins again encouraged the assessment roll be adopted as they must have time to prepare for the trial. If the original appeal is withdrawn, they will have to refile and a new trial date set. MOTION by Jacobson to call the question. Carried unanimously. Vote on Resolution: YES-McKelvey, Jacobson, Knight, Kunza; NO-Dehn. Motion carried. 8:15 p.m. CONSIDER ORDINANCE 10 AMENDMENTS/PARK DEDICATION FEES Mr. Erickson explained the Park and Recreation Commission had asked the City council to look at changing the ordinance for park dedication. The ordinance requires a park dedication fee of $400 for lot splits, and the request was to consider revising it to the 10 percent standard required by developers. The Planning Commission did not see a need for a change. Regular Andover City Council Meeting Minutes - October 3, 1995 Page 5 (Consider Ordinance 10 Amendments/Park Dedication Fees, Continued) Park and Recreation Commissioner Dave O'Toole - didn't realize this item was on tonight's agenda; however, he explained the Commission did not understand why there is a difference between the park dedication fee for lot splits and those for platted properties. Why isn't everyone treated the same? The Planning Commission explained the inability to recover costs on small lot splits as opposed to platting larger pieces of property. Councilmember Jacobson stated there are not many lot splits done in the City. Many times it is to split off a smaller lot from a larger parcel, but the intent is not to develop it. The City did not want to make it impossible for a person to do so by charging high fees. At the time the decision was made, it was felt $400 in park dedication fees for each newly created lot was reasonable. He agreed with that reasoning and did not think the 10 percent figure should apply, though there may be an argument as to whether or not that specific dollar amount is still the correct figure. Also, as the larger lots are split, the City gets additional monies as it develops to a higher density in the future. Councilmember Dehn also noted that a change could adversely affect agricultural land and force it to develop, which is contradictory to an open space policy. The Council agreed and took no action. EAW/SHADOWBROOK Mr. Carlberg asked the City Council to approve the Environmental Assessment Worksheet for the property to be known as Shadowbrook. The EAW will then be distributed to the different agencies and the 30-day review period will begin. Councilmember Jacobson was concerned with the half million cubic yards of soil proposed to be moved on the site (Page 8, No. 17), feeling that is very excessive. Though it is not an environmental issue, he also noted the statement on lift stations for sanitary sewer on Page 13 goes against the City's current policy. The City's position has been not to use lift stations because of the maintenance and operational costs involved. Mayor McKelvey stated he talked with the Public Works Superintendent, who has stated with the new developments in the last few years, the lift stations are much easier and less expensive to maintain. He also would have preferred these new lift stations to the 40-foot deep sewer lines installed in the City in recent years to achieve gravity flow. Councilmember Jacobson preferred seeing a cost-benefit ratio before making a decision. After further discussion, the Council agreed the use of lift stations is a policy decision that must be made at some point; but it does not affect the EAW. Councilmember Kunza asked whether underground or above ground water storage will be used for water. Mr. Erickson stated Staff has not yet looked at the size or type of storage facility that would be best for this area. MOTION by Jacobson, Seconded by Dehn, that we authorize the distribution of the draft EAW for public comments for a 30-day period. Motion carried unanimously. Regular Andover ci ty Council Meeting Minutes - October 3, 1995 Page 6 RECEIVE REPORT/CITIZENS' ADVISORY TASK FORCE/CITY HALL Mr. Fursman stated the Advisory Task Force is meeting this evening to review the report he prepared which was generated after last Tuesday's meeting of the Task Force. Members of the Task Force would like to appear before the Council meeting on October 17. Mr. Fursman stated he is prepared to present his report this evening because he will not be able to attend the October 17 meeting. Dave Kroos. BKPR - explained that to obtain the best bids for the project and begin spring construction, the decisions regarding the scope of the project must be done during the month of October. The designs would be developed in November and December, construction documents in January and February and bid documents ready in February and March. The Council felt it would be best to hold a special meeting with Mr. Fursman, Task Force members and Mr. Kroos present to go through the report and recommendations in detail. They also asked that the financial data be provided, and that they be given several different options with estimated costs to use as guides, including a scaled-down version based on comments made at the public meetings. A special meeting to discuss this item was scheduled for Wednesday, October 25, 1995, 7:00 p.m. at the Andover City Hall. NON-UNION STEP COMPENSATION PROGRAM/1996 Mr. Fursman explained the Personnel Committee discussed wage proposals for 1996. He reviewed the proposal to establish a five-step salary proposal based on the Stanton average. The range begins with a probationary period and works up to the high salary, which is the Stanton average. When someone is hired, it would be at 79 percent of the Stanton average for that position. Over a 6 1/2 year period, the person would achieve 100 percent of the Stanton average. Then each year the only adjustment made to the scale would be whatever cost of living increase the Council proposes, not considering wages for each position. The only drawback is that in several years the City will be moving into the next category of Stanton averages, that of cities with populations between 25,000 and 100,000. The Personnel Committee did not deal with that issue. He thought when Andover reaches that category, adjustments would be made over a period of years. Councilmember Knight stated he called several cities around and found that no one uses the Stanton average as the sole factor. They all used that plus a number of other factors in determining salaries. The Council first needs to determine whether or not to adopt a step compensation program, and secondly to decide if using the Stanton figures is a valid way of looking at salaries. Mr. Fursman explained for 1996, if someone is in-between the salary categories, he moved him/her to the next step to start the program. In 1996, that person would jump to the next step. Just because someone is here eight years does not mean they automatically go to the top step. He did find that the figures presented compare to what other cities in the North Metro area are using. Regular Andover City Council Meeting Minutes - October 3, 1995 Page 7 (Non-Union Step Compensation program/1996, Continued) Councilmember Jacobson had received a call from a resident concerned that Andover does not have the tax base to support large salary increases. However, he felt that it is not unreasonable to pay the Staff the average of what other cities are paying as the top step. This is a start and an effort to bring everyone into the right places. If this proposal is implemented, the overall impact to the 1996 proposed budget is less than the original salary proposals. Mr. Fursman agreed, stating it is about $23,000 less than what was originally proposed. Councilmember Jacobson's only concern was adopting the salary steps this year but then making adjustments each year to individual positions. That would negate the purpose of a step compensation program. He felt it is a good idea to establish minimum and maximum salaries over a number of years; but he didn't know what guidelines should be used to establish those salaries, whether it is the Stanton or something else. Mr. Fursman noted that a cost of living adjustment is always one year behind. This proposal is for an employee to be paid the average of what other cities pay after 6 1/2 years of employment. Other communities have a long history with using ranges. Andover does not, so the Stanton average is the guide he has used. A woman was concerned with paying the average wage when the City doesn't have the average tax base and taxpayers. She did not think Andover can afford the proposed wage increases, stating this will drain the taxpayer substantially. Wait until the industry and business come in to build up the tax base before starting to raise taxes to increase salaries. A lot of new families move into the City that can't afford a tax increase. The City needs to be fiscally responsible overall, not just increase salaries. If the money is not there, it should not be spent. The City should look at increasing the tax base before spending money it doesn't have. Council discussion countered that Andover has one of the lowest tax rates in the Metropolitan area and has traditionally kept the taxes very low. The intent is to keep it that way. Andover is also one of the fastest growing cities in the seven-county area, which creates a lot of pressures on the City and on the Staff. Competent Staff is needed to meet those demands and paying them the average wage should not wait for commercial property to establish in the City. Discussion was also on the specific effect this proposal has on the proposed 1996 budget, the difficulties incurred with the turnover of Staff, and the desire to pay Staff an adequate salary and still retain the lowest possible tax rate. MOTION by Knight, Seconded by Dehn, that we go with a step compensation program of this form to give some order to what we are doing for salaries. DISCUSSION: Mr. Fursman explained then each year the Council would determine the cost of living increase of the upper step level, which is the Stanton average, and the lower steps would shift accordingly. The program also ties into the comparable worth program, so Andover would meet those requirements. The point system is gender neutral and produces a system that is predestined to fall in line with the equality law. Councilmember Knight noted the motion is simply to determine whether or not the Council wishes to proceed with this type of salary schedule. Motion carried unanimously. Regular Andover ci ty Council Meeting Minutes - October 3, 1995 Page 8 (Non-Union Step Compensation program/1996, Continued) Council discussion was then on what figures should be used for the steps for each position. Mr. Fursman explained it is important to have some figures in place for 1996 to be able to present a budget to the Council and the public. This program does nothing more than bring Andover in line with the other northern communities and is based on the Stanton average, which has been the basis the Council has used in salary adjustments for the past three years. It is also the only real tool available to use for comparison. Councilmember Jacobson then suggested the Council adopt the proposed figures for the step compensation program, then look at the long term if there is something else to consider. Councilmembers Dehn and Knight were not necessarily opposed to using the Stanton average, but they did not want to be tied to it forever if something better should be available in the future. MOTION by Jacobson, Seconded by Knight, for budgeting purposes for 1996 and for the public hearings that we must hold on Truth and Taxation, that the Council apply the Stanton averages as presented by the Personnel Committee for the 1996 period. DISCUSSION: Mayor McKelvey stated by adopting the 1996 salaries based on the Stanton averages, it gives the City time to develop figures in the steps for future years. Mr. Fursman explained that some numbers are higher to reflect a longevity adjustment. Motion carried unanimously. COMPUTER UPDATE Mark Smith of Superior Computer Systems reported the bids were sent to seven or eight vendors. Responses came back on the financial software package and the voice mail proposal, but no one responded to the bid for hardware. Ms. McGann stated the options at this point are to re- advertise, to obtain quotes, or to accept a portion of the original bid, that is the financial accounting system and voice mail. Mr. Smith did not know why there was no response on the hardware, though he speculated the amount of work needed to meet bid qualifications may not have been worth it for the vendors. He didn't hear anything specific about the specifications when he talked with vendors. Council directed Mr. Smith and Ms. McGann to proceed with whatever option they are most comfortable. The Council meeting was recessed at this time to hold an EDA meeting; 10:22; reconvened at 10:25 p.m. SECRETARY B PROPOSAL Mr. Fursman reviewed his modified proposal to create a new Secretary B posi tion to provide support for the administrator. He suggested Regular Andover City Council Meeting Minutes - October 3, 1995 Page 9 (Secretary B proposal, Continued) transferring Pat Gorshe, the present receptionist, to the secretarial position and then hire a new receptionist. This proposal would not result in any changes in the City's recording secretary arrangement. There should be no negative impact on the budget because about $14,000 will be collected from developers for the support services provided to the engineering staff which was not put into the original budget. Also, $8,000 can be transferred from TIF administrative funds for the new secretarial position, since much of the work will be done with economic development. If implemented as proposed, the result will be an addition of $2,000 in the proposed 1996 budget. Council generally agreed to the proposal but asked that documentation be kept on the economic development work done in this position to justify the use of TIF funds. They also suggested that the new position be opened to any Staff who may want to apply. MOTION by Dehn, Seconded by Kunza, that the Andover City Council approve of hiring Secretary B in the modified proposal as presented this evening using the resources presented and also with some sort of time management sheet as background for EDA funds needed. Motion carried unanimously. APPROVE SALE/LOT 2, BLOCK 3, ANDOVER COMMERCIAL PARK MOTION by Jacobson, Seconded by Dehn, to authorize the sale of Lot 2, Block 3, Andover Commercial Park as presented in the purchase agreement by Staff subject to Staff determining whether Chapter 224, Section 58 of State Statute requires that we do anything additional or different when we sell this parcel because TIF was used in the development of the parcel. DISCUSSION: Attorney Hawkins stated they received a agreement drafted by the landowner, but he felt that some verbiage in that purchase agreement needs to be changed. He suggested the dollar amount be approved but allow them to negotiate some of the language proposed by the purchaser today. Councilmember Jacobson AMENDED the motion to: authorize the sale of Lot 2, Block 3, Andover Commercial Park for the amount of $35,000, the conditions to be determined by the City Administrator, City Attorney and the Mayor. Second stands. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Knight, Seconded by Dehn, to payment of bills as presented. Motion carried unanimously. MAYOR/COUNCIL INPUT Special Meeting with Planning Commission - Mr. Carlberg explained the Planning Commission has asked to hold a special meeting with the City Council regarding the issue on the definition of "family". Regular Andover City Council Meeting Minutes - October 3, 1995 Page 10 (Mayor/Council Input, Continued) Councilmember Jacobson was concerned with the Commission's last recommendation because there would be no limits. He would like something in place so if there is a problem, it can be addressed. That can be a density provision, limit the number of bedrooms or the number of people per bedroom, etc. I but not leave it wide open. Councilmember Dehn wondered if the Minnesota Department of Health had something on the number of people in a household. Fire Chief Dan Winkel stated he would look at the density in residential areas as it relates to the fire code. The Council then decided instead of holding a special meeting that those who can will attend the October 10 Planning Commission meeting; and at the end of that meeting, express their personal opinions on the issue. Roger Streich Condemnation - Attorney Hawkins reported after a three-day trial, the jury gave Mr. Streich an additional $48, which the City will owe, proving the City's original award was correct. Lund's Towing - Mayor McKelvey reported he has not been able to talk with Mr. Lund about the problem raised of storing commercial vehicles at his residence. However, he has not seen commercial vehicles there in the last two weeks. Mr. Carlberg stated he will contact those who have issued complaints and start the legal process if there is still an issue. Andover Logo on Squad Cars - Mr. Fursman showed the Andover logo that will be placed on the front bumper of the squad cars. The Council was pleased to have the logos, as it promotes a sense of community. They also asked that the logo be placed on both front bumpers of the squad cars. MOTION by Jacobson, Seconded by Dehn, to adjourn. Motion carried unanimously. The meeting was adjourned at 11:15 p.m. Respectfully submitted, ~~~J Mar ella A. Peach Recording Secretary .. - . ,- .. - _. ".