HomeMy WebLinkAboutCC October 17, 1995
CITY of ANDOVER
Regular City Council Meeting - October 17, 1995
Call to Order - 7:00 p.m.
Resident Forum
Agenda Approval
Consent Agenda
Approval of Minutes
Discussion Items
l. Assessment Hearing/94-ll/Andover Center
2. Assessment Hearing/94-21/13920 Crosstown Drive N.W.
3. Assessment Hearing/94-27/14268 Woodbine street N.W.
4. Assessment Hearing/94-29/1519 - 14Bth Lane N.W.
5. Assessment Hearing/95-6/ACCAP properties
6. Assessment Hearing/95-19/13748 Round Lake Boulevard
7. Approve Purchase of Computer Hardware/Software
8. Xeon/Bluebird Street storm Sewer Discussion/93-9
Consent/Non-Discussion Items
9. Variance/12-177th Ave. N.W.
10. Approve Classification & Sale of Forfeit Land
11. Approve Summary/ordinance 19N
12. Accept Easement/pavek/Hawk Ridge East
13. Approve Quotes/94-33/Commercial Blvd. R-O-W Ext. Plat
14. Approve Final payment/94-25/Kelsey-Round Lake Park
15. Approve Revised preliminary plat/Andover Center 2nd Addn.
16. Approve Revised Final Plat/Andover Center 2nd Addn.
17. Approve Change Order #1/95-10 to Include 95-22, verdin Acres
lB. Reduce Letter of Credit/Jonathan Woods
19. Reduce Letter of Credit/Foxberry Farms
20. Reduce Letter of Credit/Woodland Pond 2nd
21. Declare Cost, Order Assessment Roll/94-2/Woodland Pond 2nd
22. Approve Assessment Roll, Waive Hearing/94-2
23. Approve Extension of Preliminary plat/Eldorado Estates
24. Approve Change Order #3/Bunker Lake Blvd. Service Rd/93-30
25. Authorize Hiring of Public Works Employee
26. Declare Cost/Order Assessment Roll/Delinquent Utilities
27. Schedule Hearing/Delinquent utilities
28. Name Official Depository/Juran & Moody
29. Order plans & Specs/Demolition of 1860 & 64 Bunker Lake Blvd.
30. Approve Plans & Specs/Demolition of Structures/94-31
31. Award Bids/City Hall Park Complex #2 Fencing, phase 3/93-7
32. Approve Final Payment/Crack Sealing/#95-3
33. Accept Bids/94-32/Well #5/Phase 2
34. Approve Final Payment/Woodland Pond 2nd & Quickstrom's
Mayor-Council Input
.
Payment of Claims
Adjournment
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REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 17, 1995
TABLE OF CONTENTS
AGENDA APPROVAL . · · · · · · · · · · · · · · · 1
CONSENT AGENDA
Resolution R211-95 approving variance/12 177th Avenue NW · 1
Approve summary/Ordinance 19N · · · · · · · · · · · · · 1
Accept easement/Pavek/Hawk Ridge East · · · · · · · · 1
Approve quotes/IP94-33/Commercial Boulevard right-of-way
extension plat · · · · · · · · · · · · · · 1
Resolution R212-95 approving final payment/IP94-25/Kelsey-Round
Lake Park · · · · · · · · · · · · · · · · · · · 1
Resolution R213-95 approving revised preliminary plat/Andover
Center 2nd Addition · · · · · · · · · · · · · · · · 1
Resolution R214-95 approving revised final plat/Andover Center
2nd Addition · · · · · · · · · · · · · · · · · · · · 1
Resolution R215-95 approving change order #1/IP95-10 to
include IP95-22/Verdin Acres · · · · 1
Reduce letter of credit/Jonathan Woods · · · · · · · 1
Reduce letter of credit/Foxberry Farms · · · · · · · 1
Reduce letter of credit/Woodland Pond 2nd · · · · · · · · · 1
Resolution R216-95 declaring cost/ordering assessment roll/
IP94-2/Woodland Pond 2nd · · · · · · · · · · · · · · 1
Resolution R217-95 approving assessment rOll/waiving hearing/
IP94-2 . · · · · · · · · · · · · · · · · · · · · · · 1
Approve extension of preliminary plat/Eldorado Estates · 1
Resolution R21B-95 approving change order #3/Bunker Lake
Boulevard Service Road/IP93-30 · · · · · · · · · · · 1
Authorize hiring of Public Works employee · · · · · · · · · 1
Resolution R219-95 declaring cost/ordering assessment roll/
delinquent utilities · · · · · · · · · · · · · · · · 2
Resolution R220-95 scheduling hearing/delinquent utilities 2
Resolution R221-95 naming official depository/Juran & Moody · 2
Resolution R222-95 ordering plans and specs/demolition of
1860 and 64 Bunker Lake Boulevard · · · · · · · · · · · 2
Resolution R223-95 approving plans and specs/demolition of
structures/IP94-31 · · · · · · · · · · · · · · · · · 2
Resolution R224-95 awarding bids/City Hall Park Complex #2
fencing, Phase 3 · · · · · · · · · · · · · · · · · · 2
Resolution R225-95 approving final payment/Crack Sealing/IP95-32
Resolution R226-95 accepting bids/IP94-32/Well #5/Phase 2 · · 2
Resolution R227-95 approving final payment/Woodland Pond 2nd
and Quickstrom's · · · · · · · · · · · · · · · · 2
APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · 2
ASSESSMENT HEARING/IP94-11/ANDOVER CENTER
Resolution R228-95 adopting roll · · · · · · · · · · · · 2
ASSESSMENT HEARING/IP94-21/13920 CROSSTOWN DRIVE NW
Resolution R229-95 adopting roll · · · · · · · · · 3
ASSESSMENT HEARING/IP94-27/14268 WOODBINE STREET NW
Resolution R230-95 adopting roll · · · · · · · · · · · 3
ASSESSMENT HEARING/IP94-29/1519 148TH LANE NW
Resolution R231-95 adopting roll · · · · · · · · · · 3
ASSESSMENT HEARING/IP95-6/ACCAP PROPERTIES · · · · · · · · · 3
Resolution R232-95 adopting roll · · · · · · · · · · · · · 4
ASSESSMENT HEARING/IP95-19/1374B ROUND LAKE BOULEVARD
Resolution R233-95 adopting roll · · · · · · · · · · · 4
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Regular Andover City Council Meeting Minutes - October 17, 1995
Table of Contents
Page ii
PURCHASE OF COMPUTER HARDWARE/SOFTWARE · · · · · · · · 4
Motion to approve (Superior Computers/NIS Communications/
precision Computer systems) · · · · · · · · · · 5
CLASSIFICATION AND SALE OF TAX FORFEIT LAND
Motion to classify and purchase · · · · · · · · · · · · · · 5
MAYOR/COUNCIL INPUT
Excessive change orders · · . · · . · · · · · · · · · · · 5
Explicit programming on Cable TV · · · · · · · · · · 6
North Metro Mayors' Association Meeting · · · · · 6
APPROVAL OF CLAIMS . . . · · · · · · · · · · · · 6
ADJOURNMENT . . . . . · · . . · . · · · · · · · · 6
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CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - OCTOBER 17, 1995
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to
order by Mayor Jack McKelvey on October 17, 1995, 7:00 p.m. , at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Councilmembers present: Dehn, Jacobson, Knight, Kunza
Councilmembers absent: None
Also present: City Attorney, William G. Hawkins
City Engineer, Scott Erickson
City Finance Director, Jean McGann
Others
AGENDA APPROVAL
Move Item No. 8, Xeon/Bluebird Street Storm Sewer Discussion/IP93-9, to
a closed meeting with the City Attorney; Move Item No. 10, ApprovE
Classification and Sale of Forfeit Land, from Consent Agenda to
Discussion Items. Mayor McKelvey asked for a motion to approve the
Agenda as amended.
MOTION by Knight, Seconded by Jacobson, so to so move. Motion carried
unanimously.
CONSENT AGENDA
Item 9 Variance/12 177th Avenue NW (See Resolution R211-95)
Item 11 Approve Summary/Ordinance 19N
Item 12 Accept Easement/Pavek/Hawk Ridge East
Item 13 Approve Quotes/IP94-33/Commercial Boulevard Right-of-
Way Extension Plat
Item 14 Approve Final Payment/IP94-25/Kelsey-Round Lake Park
(See Resolution R212-95)
Item 15 Approve Revised Preliminary Plat/Andover Center 2nd
Addition (See Resolution R213-95)
Item 16 Approve Revised Final Plat/Andover Center 2nd Addition
(See Resolution R214-95)
Item 17 Approve Change Order #1/IP95-10 to include IP95-
22/Verdin Acres (See Resolution R215-95)
Item 18 Reduce Letter of Credit/Jonathan Woods
Item 19 Reduce Letter of Credit/Foxberry Farms
Item 20 Reduce Letter of Credit/Woodland Pond 2nd
Item 21 Declare Cost, Order Assessment Roll/IP94-2/Woodland
Pond 2nd (See Resolution R216-95)
Item 22 Approve Assessment Roll, Waive Hearing/IP94-2 (See
Resolution R217-95)
Item 23 Approve Extension of Preliminary Plat/Eldorado Estates
Item 24 Approve Change Order #3/Bunker Lake Boulevard Service
Road/IP93-30 (See Resolution R218-95)
Item 25 Authorize Hiring of Public Works Employee
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Regular Andover City Council Meeting
Minutes - October 17, 1995
Page 2
(Consent Agenda, Con tinued)
Item 26 Declare Cost/Order Assessment Roll/Delinquent Utilities
(See Resolution R219-95)
Item 27 Schedule Hearing/Delinquent Utilities (See Resolution
R220-95)
Item 28 Name Official Depository/Juran & Moody (See Resolution
R221-95)
Item 29 Order Plans and Specs/Demolition of 1860 and 64 Bunker
Lake Boulevard (See Resolution R222-95)
Item 30 Approve Plans and Specs/Demolition of Structures/IP94-
31 (See Resolution R223-95)
Item 31 Award Bids/City Hall Park Complex #2 Fencing, Phase
3/IP93-7 (with funds to come from Park Dedication, not
TIF) (See Resolution R224-95)
Item 32 Approve Final Payment/Crack Sealing/IP95-3 (See
Resolution R225-95)
Item 33 Accept Bids/IP94-32/Well #5/Phase 2 (See Resolution
R226-95)
Item 34 Approve Final Payment/Woodland Pond 2nd and
Quickstrom's (See Resolution R227-95)
MOTION by Kunza, Seconded by Knight, to approve the Consent Agenda.
Motion carried unanimously.
APPROVAL OF MINUTES
September 19, 1995, Special Closed Meeting: Continue to next meeting.
October 3, 1995, Regular Meeting: Correct as written.
October 3, 1995, Special Meeting: Correct as written.
October 3, 1995, EDA Meeting: Correct as written.
MOTION by Knight, Seconded by Kunza, approval of the three sets of
Minutes for October 3, 1995. Motion carried unanimously.
ASSESSMENT HEARING/IP94-11/ANDOVER CENTER
7:10 p.m. Mayor McKelvey opened the hearing for public testimony.
There was none.
MOTION by Knight, Seconded by Dehn, to close the public hearing. Motion
carried unanimously. 7:10 p.m.
MOTION by Jacobson, Seconded by Knight, the Resolution adopting the
assessment roll for the improvement of sanitary sewer and watermain,
IP94-11, Andover Center, as presented. (See Resolution R228-95) Motion
carried unanimously. 7;11 p.m.
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Regular Andover City Council Meeting
Minutes - October 17, 1995
Page 3
ASSESSMENT HEARING/IP94-21/13920 CROSSTOWN DRIVE NW
7:11 p.m. Mayor McKelvey opened the hearing for public testimony.
James Blanske. 13920 Crosstown Drive - stated he paid the assessments tc
hook up to city water over a year ago. It was paid at the closing,
stating he has the papers to prove it. Mr. Erickson stated the City
must, by law, go through this assessment process. Mr. Blanske will not
have to pay again.
MOTION by Knight, Seconded by Dehn, to close the public hearing. !-¡otion
carried unanimously. 7:13 p.m.
MOTION by Knight, Seconded by Kunza, the Resolution adopting the
assessment as presented. (See Resolution R229-95) Motion carried
unanimously. 7:14 p.m.
ASSESSMENT HEARING/IP94-27/H268 WOODBINE STREET NW
7:14 p.m. Mayor McKelvey opened the hearing for public testimony.
There was none.
MOTION by Knight, Seconded by Kunza, to close the public hearing.
Motion carried unanimously. 7:14 p.m.
MOTION by Jacobson, Seconded by Dehn, the Resolution adopting the,
assessment as presented. (See Resolution R230-95) Motion carried
unanimously. 7:14 p.m.
ASSESSMENT HEARING/IP94-29/1519 H8TH LANE NW
7:14 p.m. Mayor McKelvey opened the hearing for public testimony.
There was none.
MOTION by Knight, Seconded by Kunza, to close the public hearing.
Motion carried unanimously. 7:15 p.m.
MOTION by Kunza, Seconded by Dehn, the Resolution adopting the
assessment as presented. (See Resolution R231-95) Motion carried
unanimously. 7:15 p.m.
ASSESSMENT HEARING/IP95-6/ACCAP PROPERTIES
7:15 p.m. Mayor McKelvey opened the hearing for public testimony.
There was none.
MOTION by Knight, Seconded by Dehn, to close the public hearing. Motion
carried unanimously. 7:15 p.m.
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Regular Andover City Council Meeting
Minutes - October 17, 1995
Page 4
(Assessment Hearing/IP95-6/ACCAP Properties, Continued)
MOTION by Dehn, Seconded by Kunza, recommending approval of the
Resolution on the assessment roll as presented. (See Resolution R232-
95) Motion carried unanimously. 7:16 p.m.
ASSESSMENT HEARING/IP95-19/13748 ROUND LAKE BOULEVARD
7:16 p.m. Mayor McKelvey opened the hearing for public testimony.
There was none.
MOTION by Jacobson, Seconded by Dehn, to close the public hearing.
Motion carried unanimously. 7:16 p.m.
MOTION by Jacobson, Seconded by Dehn, the Resolution approving the
assessment roll as presented. (See Resolution R233-95) Motion carried
unanimously. 7:17 p.m.
APPROVE PURCHASE OF COMPUTER HARDWARE/SOFTWARE
Ms. McGann reviewed the Staff's recommendation to purchase the computer
hardware, Compaq PCs and Toshiba notebooks, from Superior Computers, the
lowest bidder. The installation charge is an additional $4,000. All
six quotes had a separate installation charge. All bidders included
training to utilize the office application software in their quoted
prices. The total cost for the finance software package is $46,240.
Other specialized software for engineering, planning and zoning and
building permits are still be developed with the departments.
Councilmember Jacobson estimated the cost for both the hardware and
software to be $178,690 plus tax. Maintenance will not be needed for
another year. will a change in the phone system be needed to
accommodate the voice mail system? Ms. McGann stated it will be
connected to the existing telephone system. Additional lines will not
be added at this time.
Ms. McGann noted the funding sources available: 1) approximately $150
from the Permanent Improvement Revolving Fund, which still leaves a
significant amount in the account; 2) approximately $7,000 from the MSA
fund; 3) approximately $20,000 available from the General Fund resulting
from additional revenues in the Building Department; 4) approximately
$6,000 from the administrative fee of the EDA; and 5) approximately
$9,000 available from the water fund. She expected the system should be
up and running within 30 days.
Ms. McGann did not know if the old system was worth anything; it may
have to be scrapped unless someone wants it for parts. There may be
other options for the newer systems. There aren't a lot of options to
transfer data from the old system to the new one for the spreadsheets
and word processing. She will speak to a programmer about the cost of
writing a program to download the financial accounting package to th~
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Regular Andover City Council Meeting
Minutes - October 17, 1995
Page 5
(Approve Purchase of Computer Hardware/Software, Continued)
new system and will compare that with the cost of transferring the
information by Staff. It is possible they will start the new system
using current numbers without the history.
Ms. McGann stated the proposal would take care of the needs of all Staff
plus provide notebooks to the City Council. She also stated that with
this system, there should never be a need for a major capital outlay
like this again, as all future upgrades can be done relatively
inexpensively.
MOTION by Jacobson, Seconded by Dehn, that the Council authorize Staff
to purchase computer hardware and software; hardware to come frO,I'
Superior Computers for Compaq PCs and Toshiba notebooks at a cost of
$121,112 and $4,000 additional to Superior Computers for the necessary
installation of the hardware; and $46,240 to purchase financial software
and additional $7,450 to NIS Communications for voicemail system 6 port,
9-hour voicemail. Plus sales tax. Monies to come from the PIR fund,
MSA, General Fund, EDA and Water fund. Motion carried unanimously.
APPROVE CLASSIFICATION AND SALE OF FORFEIT LAND
Mr. Erickson explained the Andover Review Committee is interested in
obtaining three parcels at this time. In the past the City had been
interested in purchasing the two 40-acre parcels west of Hanson
Boulevard and south of the landfill site. Mayor McKelvey stated that
property was certified clean, so there would be no hazardous waste
liability on those parcels. Attorney Hawkins advised the parcels would
be purchased for public purposes, and he reviewed the process that would
be required to change the use to private purposes in the future.
Mr. Erickson noted the other parcel is a section of 159th Avenue that
already has the road over the top.
MOTION by Knight, Seconded by Dehn, to purchase the following tax
forfeit properties: unplatted Grow Township PIN 34 32 24 12 0001; PIN
34 32 24 11 0001; and PIN 13 32 25 44 0018. Motion carried unanimously.
MAYOR/COUNCIL INPUT
Excessive Change Orders - Councilmember Jacobson was concerned with the
significant number of change orders being required on projects in the
City, noting changes required in Items 14, 24, 32 and 34 on tonight's
agenda which increased project costs by a total of $58,000. He's noted
most changes are on projects engineered by the consulting engineering
firm. While he understands the need for change orders on occasion, he
felt the number of changes and dollar costs involved have been
increasing. If there are excessive consulting engineering errors,
possibly the City should be looking at other firms. Council agreed.
They asked in the future that the change orders indicate whether they
are a result of an engineering error, City or Council request or at the
request of the developer.
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Regular Andover City Council Meeting
Minutes - October 17, 1995
Page 6
(Mayor/Council Input, Continued)
Explicit Programming on Cable TV - Councilmember Dehn reported she
received a call from a resident concerned with some adult explicit shows
on cable TV during the early evening that would not be appropriate for
young people to see. Councilmember Jacobson, the City's representative
on the Cable TV Commission, stated he will bring that concern to the
Commission, though the Commission is limited on what they can do because
it is not their system.
North Metro Mayors' Association Meeting - Mayor McKelvey announced the
meeting of the North Metro Mayors' Association with all of the councils,
and he urged the Councilmembers to attend. At the last meeting with the
councils, only Andover did not have full Council representation.
APPROVAL OF CLAIMS
MOTION by Jacobson, Seconded by Dehn, to approve the claims as
presented. Motion carried unanimously.
The Council recessed at this time to hold a special closed session with
the City Attorney on the Xeon/Bluebird Street Storm Sewer Discussion and
a clarification of the Minutes for the September 19, 1995, Special
Closed City Council Meeting, 7:45 p.m.; reconvened at 8:06 p.m.
MOTION by Dehn, Seconded by Kunza, to adjourn. Motion carried
unanimously.
The meeting was adjourned at 8:07 p.m.
, Respectfu~ sUbmit~ed(
fY\~ ~~
\'M~cella A. Peach
Recording Secretary