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HomeMy WebLinkAboutSP June 30, 1994 ~ CITY of ANDOVER Special city Council Meeting June 30, 1994 Call to Order - 7:00 pm 1. 1995 Budget 2. 3. Adjournment - - _~ ______0_ ~ CITY of ANDOVER Special City Council Meeting - June 30, 1994 A Special Meeting of the Andover City Council was called to order by Mayor McKelvey at 7:10 p.m., June 30, 1994 at the Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, MN. Councilmembers Present: Dalien, Knight, Jacobson, Perry (arrived at 7:20) Councilmembers Absent: None Also Present: Daryl Sulander, Finance Director; Richard Fursman, Administrator; Ray Sowada, Public Works; Brian Kraabel, Public Works; Dale Mashuga, Fire Chief Mayor McKelvey explained that the meeting was scheduled to set goals and objectives for 1995. Mr. Fursman presented the Council with a different approach to the budgeting process, noting that it outlines what each department's mission is along with their 1995 objectives, work activities, budget and staffing. Council had no problem with the new forms. Goal #1 - Maintain the financial health of the City of Andover. Mr. Sulander noted that the General Fund shows a healthy increase. Because we don't receive our tax settlement until July, the first six months of the year are operated using the reserve funds. Mr. Sulander noted that staff is working with the EDA to promote the cleanup of certain areas. Regarding the severance fund, Mr. Sulander explained that $3,000 a year was set aside for the last two years. The city would have an $80,000 liability for vacation and sick leave benefits if all employees left. He suggested that funding be increased over the next few years. Equipment schedules have been developed by Frank stone and Dale Mashuga has been working on his. Goal #2 - Provide efficient and high quality maintenance of public infrastructure. Brian Kraabel noted that the Public Works Department needs additional space as they are very crowded. with the new equipment coming, they need some place to store it. Discussion centered on the amount of time it takes to plow and sand the streets after a snowfall, with Ray Sowada noting that it takes between 16 and 18 hours. Their goal would be to have it done in 8 hours. However, with the new equipment there won't be enough drivers. Objective #1 was changed to read 'Provide maintenance of roadways to prevent deterioration and extend the street's life. ' Goal #3 - Provide for the health and safety of the citizens of the City of Andover. ~ó>' 1} 'f(qf M~ - - -~ --~--~--- Special City Council Meeting June 30, 1994 - Minutes Page 2 The objectives were changed as follows: l. Provide adequate police coverage. 2. Provide fire protection and rescue service. Encourage Andover residents to become volunteers by providing training, a stipend and contributions to a pension plan; and consider equipment acquisition deemed necessary by the Fire Chief. 3. Ensure a safe place to live or work by providing building inspections and plan review for all construction in the City of Andover. Councilmember Knight noted that last year he suggested sharing services with neighboring cities. He didn't know if that would fit into this goal. Mr. Sowada suggested that seal coating be shared with other cities as a way to save money. Councilmember Jacobson suggested adding as goal that adequate working space and staffing be provided. Goal *4 - Provide and maintain a variety of parks and recreational areas for the enjoyment of Andover residents. Council agreed with the following changes: Goal *4 - Provide and maintain recreational areas and activities for the enjoyment of all Andover residents. Objective *1 - Complete Kelsey-Round Lake Park as a regional park, as outlined in the plan prepared by the city, through the use of federal grants and local funds. Objective *2 - Develop, improve and maintain neighborhood parks. Brian Kraabel asked if there is a possibility of a regulation size baseball field as there are a number of children from Andover who now play for Anoka teams. Mayor McKelvey noted that baseball fields are being talked about. The soccer association has stated that they may not need three fields so one could be turned into a baseball field. Mr. Sulander also suggested that the baseball fields at the proposed middle school could be used. Goal *5 - Provide resources necessary to operate the city in accordance with all applicable state and federal laws. Council agreed this be reworded as follows: Operate the city in accordance with all applicable laws. Goal *6 - Provide the residents of Andover with hiqh quality . serV1ce. ~ . -. .-.. -- ~~ - - - --. Special City Council Meeting June 30, 1994 - Minutes Page 3 councilmember Dalien suggested removing Objective 12 as we spend tax money for items that don't benefit everyone. Council agreed. Councilmember Jacobson suggested adding the following objectives: Provide safe and adequate work space for city employees; Sharing other cities' equipment. Mr. Fursman suggested the following as a goal: Increase productivity of staff through advances in technology. Council- member Perry felt that should be an objective under Goal #1. The following changes were made to Goal 16: 1. Hire, develop and retain competent and professional staff. 2. Provide information of interest to residents through the use of the newsletter, cable television, the official newspaper and other means available. 3. Provide safe and adequate work space for city employees. 4. Share equipment with other cities. Councilmember Knight noted that every year each department is asked to submit proposals for their budgets and we go from there. He asked if that unnecessarily becomes blue sky and if there is a better way to do the budget process. Mr. Fursman felt that can be done with the new forms presented to Council tonight. Councilmember Jacobson stated that he would like to see us hire a paid full time fire chief. The job is getting big enough for us to have someone there to handle it. He also asked if it would be wise to increase our building permit fees. Mayor McKelvey explained that he and Mr. Fursman have met with three developers to discuss this and they were not opposed to it. Councilmembers Knight and Perry both felt that it was inappropriate to have developers in the decision making process as they are not elected by the residents to represent the city. It was noted that an increase in fees will be on the July 19th Council agenda. Councilmember Perry felt that a long range plan for planning and development needs to be developed. Five years from now we will have a fully developed city. MOTION by Jacobson, seconded by Dalien to adjourn. Motion carried unanimously. Meeting adjourned at 8:40 p.m. Respectfully submitted, Ú~, d..¿¿ Vicki Volk Acting Recording Secretary - - ." ~...... - .. . _._-~._. -- .- .