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HomeMy WebLinkAboutCC May 18, 1993 ~ CITY of ANDOVER Regular city Council Meeting-May 18, 1993 Call to Order - 8:01 P.M. Resident Forum Agenda Approval Approval of Minutes Discussion Items 1. Public Hearing/91-S/Njordmark-Dale, Cont. 2. Public Hearing/vacation of Easement/Lot 1, Block 1, Indian Meadows 3 . Receive 1992 Audit Report 4 . Lot Split/171S3 Butternut Street N.W. 5. Lot Split/629-157th Avenue N.W. 6. Rezoning/Winslow Hills 3rd Addition 7. Winslow Hills/xeon street Discussion/93-9 8. Winslow Hills 3rd Addition Feasibility Report/93-S 9. Approve Preliminary Plat/Winslow Hills 3rd Addition 10. Discussion/Ordinance 8, Section 8.08 1l. Met Council Update 12. Receive Feasibility Report/Trunk San. Sewer/92-8 Staff, Committees, Commissions 13. Newsletter Discussion, Cont. 14. Bunker Hills/Golf Tournament Discussion 15. Tree Preservation policy Amendment 16. Pumphouse 2 Repair Discussion 17. Mileage Reimbursement/Mayor 18. Approve Joint Purchase of Brush Chipper w/Ham Lake 19. Appoint Tree Commission Member 20. Appoint Acting Deputy City Clerk 2l. Approve Deferred Compensation Plan 22. Recommendation/Increase for Fire Dept. & Public Works Non-Discussion Items 23. Accept Resignation/planning Commissioner 24. Approve Refuse Haulers Licenses 25. Receive Feasibility Report/Superamerica/93-10 26. Award Bid/92-24/Andover Boulevard 27. Approve Change Order/Well & Pumphouse/92-13 28. Approve Plans & Specs/93-2/Pinewood Estates 2nd Addn. 29. Approve Final payment/Well 4 (Renner)/92-13 30. Receive April Financial Statements 3l. 1993 Audit/Extension of Services 32. Approve Temp. Non-Intox. Liquor License/Lions Club Mayor/Council Input Approval of Claims Adjournment -. - REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - MAY 18, 1993 TABLE OF CONTENTS RESIDENT FORUM . . · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . . · · · · · · · · · · · · · · · · · · · · · · 1 APPROVAL OF MINUTES . · · · · · · · · · · · · · · · · · · · · · · 1 PUBLIC HEARING: IP9l-5/NJORDMARK-DALE · · · · · · · · · · · · · · 1 Resolution R097-93 ordering project · · · · · · · · · · · · 2 PUBLIC HEARING: VACATION OF EASEMENT/LOT 1, BLOCK 1, INDIAN MEADOWS Resolution R098-93 vacating the easement . · · · · · · · · · 2 RECEIVE 1992 AUDIT REPORT . · · · · · · · · · · · · · · · · · · · 2 LOT SPLITS Resolution R099-93 approving lot split/17l53 Butternut Street 3 Resolution R100-93 approving lot split/629 157th Avenue · · 3 REZONING/WINSLOW HILLS 3RD ADDITION . · · · · · · · · · · · · · · 3 Resolution RlOl-93 granting the rezoning . · · · · .' · · · · 4 WINSLOW HILLS XEON STREET DISCUSSION/IP93-9 Resolution R102-93 receiving feasibility . · · · · · · · · · 4 WINSLOW HILLS 3RD ADDITION FEASIBILITY REPORT/IP93-5 Resolution R103-93 receiving feasibility . · · · · · · · · · 4 PRELIMINARY PLAT/WINSLOW HILLS 3RD ADDITION . . . · · · · · · · · 5 Resolution R104-93 approving preliminary plat · · · · · · · 6 DISCUSSION/ORDINANCE 8, SECTION 8.08 Motion to prepare amendment for curb-cut width for garages · 6 MET COUNCIL UPDATE . · · · · · · · · · · · · · · · · · · · · · · 7 FEASIBILITY REPORT/TRUNK SANITARY SEWER/IP92-8 · · · · · · · · · 7 NON-DISCUSSION ITEMS Resolution R105-93 setting Tree Protection Plan review fee . 7 Mileage reimbursement/Mayor · · · · · · · · · · · · · · · · 8 Approve deferred compensation plan . · · · · · · · · · · · · 8 Recommendation/Increase for Fire Department and Public Works personnel · · · · · · · · · · · · · · · · · · · · 8 Approve refuse haulers licenses . . . . . . . . · · · · · · 8 Resolution R106-93 approving change order/IP92-13 · · · · · 8 Resolution Rl07-93 approving plans and specs/IP93-2 · · · · 8 1993 Audit/Extension of services · · · · · · · · · · · · · · 8 ACAAP HOUSING ON ROUND LAKE BOULEVARD DISCUSSION · · · · · · · · 8 ASSESSMENTS - MEADOWS OF ROUND LAKE AND WEYBRIDGE 2ND Motion setting policy using year construction was completed for the assessments · · · · · · · · · · · · · · · · · · 8 NEWSLETTER DISCUSSION . · · · · · · · · · · · · · · · · · · · · · 8 PUMPHOUSE NO. 2 REPAIR DISCUSSION . · · · · · · · · · · · · · · · 9 JOINT PURCHASE OF BRUSH CHIPPER WITH HAM LAKE Motion authorizing City Attorney to develop Joint Powers Agreement with Ham Lake · · · · · · · · · · · · · · · · 9 TREE COMMISSION MEMBER Motion to appoint Shane Jovanovich . · · · · · · · · · · · · 9 ACTING DEPUTY CITY CLERK AND CITY TREASURER Motion appointing Daryl Sulander Acting Deputy City Clerk · 10 Motion appointing Vicki Volk temporary Deputy City Treasurer 10 RESIGNATION/PLANNING COMMISSIONER Motion accepting resignation/Steve Jonak . · · · · · · · · · 10 Motion appointing Jay Squires · · · · · · · · · · · · · · · 10 FEASIBILITY REPORT/SUPERAMERICA/IP93-l0 Resolution Rl08-93 accepting feasibility report · · · · · · 10 BIDS/IP92-24/ANDOVER BOULEVARD Resolution R109-93 awarding bid to Mille Lacs Contracting · 10 Regular Andover City Council Meeting Minutes - May 18, 1993 Table of Contents page ii FINAL PAYMENT/WELL NO. 4 (RENNER)/IP92-13 Resolution RllO~93 directing final payment . · · · · · · · · 11 RECEIVE APRIL FINANCIAL STATEMENTS · · · · · · · · · · · · · · · 11 TEMPORARY NON-INTOXICATING LIQUOR LICENSE/LIONS CLUB Motion approving license for July 17 City celebration · · · 11 MAYOR AND COUNCIL INPUT District Advisory Council · · · · · · · · · · · · · · · · · 11 Chapman's/Grace Lutheran Church Issue · · · · · · · · · · · 11 Public Works Open House · · · · · · · · · · · · · · · · · · 11 APPROVAL OF CLAIMS . . . . . · · · · · · · · · · · · · · · · · · 12 ADJOURNMENT . . . . . . . . . · · · · · · · · · · · · · · · · · · 12 ~ CITY of ANDOVER REGULAR CITY COUNCIL MEETING - MAY 18, 1993 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jack McKelvey on May 18, 1993, 8:01 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Dalien, Jacobson, Knight, Perry Councilmembers absent: None Also present: City Attorney, William G. Hawkins TKDA Engineer, John Davidson Public Works Superintendent, Frank Stone Assistant City Engineer, Todd Haas City Planner, Dave Carlberg City Finance Director, Daryl Sulander City Clerk, Vicki volk Others RESIDENT FORUM Tom Barrett, 3384 178th Lane - hasn't heard anything about the resurfacing of CoRd 58 and wondered when it is scheduled to take place. He is concerned about the safety along the road, especially with the fire trucks. It is narrow with dangerous curves and poor signage. Mayor MCKelvey understood the county has the repair of that road in its plans, but he did not know for which year. He will research that further and get back to Mr. Barrett. AGENDA APPROVAL Add Item 12a, ACAAP Housing on Round Lake Boulevard Discussion; and 12b, Assessment Discussion -- Meadows of Round Lake and Weybridge 2nd. Delete Item 14, Bunker Hills/Golf Tournament Discussion. MOTION by Knight, Seconded by Jacobson, to approve the agenda. Motion carried unanimously. APPROVAL OF MINUTES April 29, 1993, Special Meeting: Correct as written. May 4, 1993, Regular Meeting: Correct as written. MOTION by Jacobson, Seconded by Perry, the April 29 Special and May 4 Regular Meeting Minutes as presented. Motion carried unanimously. PUBLIC HEARING: IP91-5/NJORDMARK-DALE, CONTINUED 8:08 p.m. Mayor McKelvey summarized the petition received from the residents with 11 in favor, 2 against and 5 unavailable. Council noted that is a majority in favor. ~~. ~/(J'f3 Regular Andover City Council Meeting Minutes - May 18, 1993 Page 2 (Public Hearing: IP91-5/Njordmark-Dale, Continued) MOTION by Jacobson, Seconded by Perry, to close the public hearing. Motion carried unanimously. MOTION by Knight, Seconded by Perry, the Resolution ordering the improvement of streets, Project No. 91-5 in the Njordmark-Dale/178th Lane NW Area and directing preparation of final plans and specifications as presented. (See Resolution R097-93) Motion carried unanimously. 8:10 p.m. PUBLIC HEARING: VACATION OF EASEMENT/LOT 1, BLOCK 1, INDIAN MEADOWS 8:10 p.m. Mr. Haas reviewed the proposal to vacate the drainage easement across Lot 1, Block 1, Indians Meadows to allow the construction of a home. The easement is not necessary, as the drainage will be routed along the east property line which has an existing easement from the north end to wetland areas that exist on the south half of the lot. He was not sure why that easement exists. The applicant will be applying for a permit from the Lower Rum River Water Management Organization to fill in a portion of the existing wetland prior to building on the lot. The approval should be contingent upon a drainage easement for that area outside of the buildable area because it is considered wetland. The hearing was opened for public testimony. Dave Joelson. 4318 l55th Avenue NW - didn't realize he had a 10-foot easement for the drainage along his west property line. He stated he is not opposed to the vacation but asked if there would be any digging for the drainage to the culvert. Mr. Haas stated there might be some shaping so the drainage is controlled along the property line. There are no plans to move any culverts. MOTION by Jacobson, Seconded by Perry, to close the public hearing. Motion carried unanimously. MOTION by Knight, Seconded by Dalien, the Resolution vacating a drainage easement to allow for the construction of building site on Lot 1, Block 1, Indian Meadows, with the addition of Item No.3, Drainage easement for that area outside the buildable area. (See Resolution R098-93) Motion carried unanimously. 8:18 p.m. RECEIVE 1992 AUDIT REPORT Bill Lauer, Malloy Karnowski Radosevich & Company, P.A. - presented an overview of the 1992 audit and the financial report, reviewing the opinions they provided, the financial aspects of the report, and the comments in their management letter. Mr. Lauer stated the overall opinion of the report is clean with the exception that they do not audit the general fixed assets. The revenues in 1992 were $68,000 over Regular Andover City Council Meeting Minutes - May 18, 1993 Page 3 (Receive 1992 Audit Report, Continued) budget, and the expenditures were $14,000 under budget. The General Fund balance has been increasing over the last few years, providing adequate cash on hand until receiving the large settlements the end of June and November. Two debt service and two capital purchase funds had negative balances at the end of the year. Adjustments were made in the debt service and capital project funds, plus an effort has been made to consolidate the number of funds. Mr. Lauer explained they have been given specific guidelines in classifying the investment risk of funds, which is the reason for the change in some of those classifications. There was one instance of not having the bid records of other bidders besides the lowest one. Those records were not retained by the consulting firm as required by State Statute. He also reported there were no problems performing the audit. The Council complimented the Staff, noting the audit reflects well of their work. MOTION by Jacobson, Seconded by Dalien, that the Council receive the Management Report for 1992 and the Financial Report for 1992. Motion carried unanimously. LOT SPLITS/ 17153 BUTTERNUT STREET NW AND 629 157TH AVENUE NW MOTION by Jacobson, Seconded by Perry, in the affirmative on Item No.4, Lot Split/17153 Butternut Street NW and move in the affirmative on No. 5, Lot Split/629 l57th Avenue NW, with one change in the Resolution in Item No. 4, to add Item No. 3 to read, "All lot fronts face interior streets. " (See Resolutions R099-93 for 17153 Butternut Street and R100- 93 for 629 157th Avenue NW) Motion carried unanimously. REZONING/WINSLOW HILLS 3RD ADDITION Garv Gorham, winslow Hills Development - stated the Planning Commission was wondering which Comprehensive Plan the City was working under. He understands the City Attorney has stated the old one is to be used, where this property is zoned R-l and available for future development. The new Comprehensive Plan shows a portion of this Addition for multiple family housing. When this phase was being done, they discovered a farmed wetland between Bluebird and Yellowpine Streets, which is the area the new Plan shows for multiple housing. Because of the wetland, they have moved the road layout and have received permission to use the wetland as a holding area before discharging storm water drainage. That is the reason the 3rd phase does not incorporate any multiple family development. The area left for multiple housing is so small, it is not feasible to develop to that density. Council and Staff discussion was on the highest and best use for that property regardless of which Comprehensive Plan is in effect. Mr. Carlberg argued the multiple housing was considered three years ago when the new Comprehensive Plan was being formed, but it may not be the best Regular Andover City Council Meeting Minutes - May 18, 1993 Page 4 (Rezoning/Winslow Hills 3rd Addition, Continued) development today, especially with the transportation issue being raised by the Met Council. Any multiple housing would add more to the trans- portation. Staff agrees with the proposal for single family development. Council asked if the exception noted in the corner of the plat is to be rezoned as well. Mr. Gorham stated it is a wetland area and will be left open. It is not intended to be included in the rezoning. Mr. Carlberg stated the legal description of the rezoning exactly matches the preliminary plat, which does not include that exception. Councilmember Jacobson asked about the intent for the southeast corner of Hanson and Crosstown Boulevards. He questioned having commercial on both the north and south sides of Crosstown at that intersection. Mr. Gorham stated at this point the intent is to leave it as is and not develop it. They are still negotiating with Anoka County regarding the easement for the realignment of that intersection. The county is talking about taking 1 1/2 acres of that property for easement. If they leave the seven lots west of Bluebird out of the final plat, it would address the problem of the realignment for Crosstown, plus it addresses the problem of future development in that corner. He didn't know if that corner would be commercial development òr not. Mr. Carlberg felt that the City would not want multiple housing on that corner, but that commercial purposes may be the highest and best use for that area. As of last Thursday, the area in the 3rd Addition is included in the MUSA. MOTION by Perry, Seconded by Jacobson, the Resolution granting the rezoning request of Winslow Hills Properties as presented, but delete the fourth WHEREAS regarding the discussion of the Comprehensive Plan. (See Resolution R101-93) Motion carried unanimously. WINSLOW HILLS/XEON STREET DISCUSSION/IP93-9 Mr. Davidson stated this project is an integral part of all of Winslow Hills and future developments to the north and east. He suggested receiving the feasibility report this evening but schedule a special session prior to the public hearing to review the project in more detail. The public hearing date is suggested for June 15, 1993. MOTION by Jacobson, Seconded by Perry, that the City Council receive the feasibility report for Xeon Street, project No. 93-9, and set a special work session for June 2, 7:30 p.m. at the City Hall for all interested parties. (See Resolution RI02-93) Motion carried unanimously. WINSLOW HILLS 3RD ADDITION FEASIBILITY REPORTIIP93-5 MOTION by Jacobson, Seconded by Dalien, the Resolution accepting feasibility study, waiving public hearing, ordering improvement and directing preparation of plans and specifications for Project 93-5, Winslow Hills 3rd Addition. (See Resolution R103-93) Motion carried unanimously. Regular Andover City Council Meeting Minutes - May 18, 1993 Page 5 APPROVE PRELIMINARY PLAT/WINSLOW HILLS 3RD ADDITION Councilmember Jacobson asked if the area marked as an exception should be designated as a wetland area rather than just show the contour lines. Gary Gorham, Winslow Hills Development - was not sure. They have applied for a permit through the Coon Creek Watershed to allow them to dig it out and put upland storage of water on it. Mr. Gorham's engineer stated the wetland is shown as being contained within the drainage and utility easement. On the final plat there will be wetland boundaries shown according to State Statutes. Mr. Haas stated it appears they will be constructing storm sewer from that exception area to the 3rd Addition, suggesting it then be shown as an outlot with an easement. He wasn't aware of the intent to construct storm sewer in that exception area until now. There was further discussion and confusion on the item, as Mr. Gorham felt the plat as shown was correct, but Mr. Haas feeling more comfortable if that exception were shown as an outlot and included in the plat rather than obtaining a separate easement over it. Mr. Gorham then stated they do not have a problem showing it as an outlot. Council then questioned if it is a problem with including it in the plat since the legal description did not include it in the rezoning. Winslow Holasek - understood they didn't have any storm sewer going in that exception area. Mr. Haas stated the feasibility report shows there will be some storm sewer to outlet that property. Mr. Davidson stated they will be controlling some elevation so the drainage won't spill into the street. Winslow Holasek - understood they were to leave the seven lots on the west of Bluebird Street off of the plat because of the uncertainty of where Crosstown Boulevard will go. Mr. Davidson stated sewer and water will be going up Bluebird. He asked if they want to provide just one stub to that property, and at what size pipe, or to provide stubs for each lot to allow for future development. Council noted the rezoning included those seven lots. Mr. Gorham - stated the reason the seven lots would be left off the plat is to accommodate Anoka County for the realignment of Crosstown. If the Council wishes to leave them on the preliminary plat, they would agree to it. They would interpret that to mean the City is not telling them to give all the easement for that realignment. They cannot move on the plat until the City decides whether or not those lots are to be included in the plat. Mayor McKelvey understood the easement would eliminate Lots 1 and 2 of Block 1 and a part of Lot 7, Block 3. Attorney Hawkins saw no problem with the rezoning as approved. Everything in the preliminary plat was rezoned but the exception, and the entire hearing process can be gone through again to rezone that portion. The City should initiate that rezoning. Regarding the easement for the county, he asked if the City wants to get involved in setting aside large areas of right of way for the county. He saw no Regular Andover City Council Meeting Minutes - May 18, 1993 Page 6 (Approve Preliminary Plat/Winslow Hills 3rd Addition, Continued) problem approving the preliminary plat as it exists this evening. If the county wants a corridor for the road, they will have to obtain it. Also, the exception could be included in the' final plat if necessary. Mr. Gorham - then suggested the plat be approved as presented. If through further negotiation in the next week or so they can work it out, they will remove the seven lots from the final plat. The issue of the exception can be addressed in the special session set for June 2, as no one is sure whether or not it should be included at this time. MOTION by Knight, Seconded by Jacobson, approving the preliminary plat of Winslow Hills 3rd Addition as presented with no reference to the seven lots. (See Resolution R104-93) Motion carried unanimously. DISCUSSION/ORDINANCE 8, SECTION 8.08 Mayor McKelvey stated many homes have been built in the City with 30- foot driveway cuts. The ordinance allows a maximum curb cut of 24 feet. The question is whether to enforce the ordinance and send out violation notices or to amend the ordinance. Three-car garages are becoming a standard, and many people prefer a driveway across the entire garage. The Council discussed the reasons for the existing provision, disadvantages to it, plus the pros and cons of changing the ordinance to 30 or 36 feet. It was felt the 24-foot requirement was based on a 12- foot driveway for each stall of a garage. Mr. Carlberg noted that even four-car garages are being built which could mean virtually the entire front yard could be paved if driveways the width of the garage were allowed. Mr. Stone stated with the wide driveways, Public Works has a problem with having no place to put the snow, especially on cul-de-sacs. Dave Condon, 14495, Yucca Street NW - stated there are three driveways on his street with 30-foot driveways, and he presented pictures of some of them. In surveying other cities he found that seven out of the eight contacted allow more than a 24-foot driveway. He felt Mr. Carlberg's objection could be satisfied by allowing only so much square feet of the front yard to be paved. The Council felt that because three-car garages are becoming more common, it is logical to change the ordinance to reflect that change. An ordinance change was suggested that would allow driveways based on 12 feet per stall with a maximum of 36 feet. MOTION by Jacobson, Seconded by Knight, that the Council direct Staff to prepare an amendment to the City ordinance in terms of driveway width at the curb to allow one 12-foot curb cut per garage up to a maximum of three garages. Anything over three would require a variance procedure from the City. This amendment applies to City streets. On State Aid Streets, State standards would apply. Motion carried unanimously. Council asked that the Planning and Zoning Commission hold the public hearing on this amendment. Regular Andover City Council Meeting Minutes - May 18, 1993 Page 7 (Discussion/Ordinance 8, Section 8.08, Continued) Mr. Condon - asked if he could apply for a variance to have a driveway of more than 24 feet wide installed now. He is anxious to get his yard in, but the driveway must be done first. The Council advised that because he is on a State Aid Street, that he must ask for a variance from the State. Mr. Haas stated the City will have to apply for that variance because it is a City street. MET COUNCIL UPDATE Mr. Carlberg reported the City received 100 acres of MUSA expansion on May 13, 1993. The next step is to work on an interim development proposal. Staff is also meeting with representatives from the county, City of Ramsey, and the Metropolitan Council on the transportation issue. The county is looking at costs to update its 2010 Plan. He will continue to keep the Council advised. RECEIVE FEASIBILITY REPORT/TRUNK SANITARY SEWER/IP92-8 Mr. Davidson reported the cost to extend the trunk sanitary sewer line from the north line of pinewood Estates to Crosstown Boulevard through City property is $223,000. The cost would be borne by the trunk fund. That extension would have to be approved by the Metropolitan Waste Control Commission even though there is nothing along that stretch that would be served except the proposed park structure. The pipe through this area will be very deep, almost 40 feet for a short distance. The idea was to extend the trunk line prior to developing the soccer fields so those fields don't have to be torn up if the line is installed afterwards. He foresaw this extension taking place in 1994. The Council was concerned about the financing of the project. Mr. Davidson suggested selling bonds based on new developments. Council noted the City is not guaranteed any new development because of the restrictions placed by the Metropolitan Council. Mayor McKelvey didn't think this could be considered until the City knows whether or not it will receiving the next 200 acres of MUSA being proposed as the interim development plan. That will not be known until the middle of July. The Council did not wish to do anything at this moment, agreeing to continue the item until more is known on the City's ability to expand its MUSA area and continue development. No action was taken. NON-DISCUSSION ITEMS MOTION by Jacobson, Seconded by Perry, in the affirmative Agenda Items No. : 15. Tree Preservation Policy Amendment (See Resolution Rl05-93 setting Tree Protection Plan review fee) Regular Andover City Council Meeting Minutes - May 18, 1993 Page 8 (Non-Discussion Items, Continued) 17. Mileage Reimbursement/Mayor 21. Approve Deferred Compensation Plan 22. Recommendation/Increase for Fire Department and Public Works personnel 24. Approve refuse haulers licenses (Larry's Quality Sanitation, Wood lake Sanitary Service) 27. Approve Change Order/Well and Pumphouse/IP92-l3 (See Resolution Rl06-93) 28. Approve Plans and Specs/IP93-2/Pinewood Estates 2nd Addition (See Resolution Rl07-93) 31. 1993 Audit/Extension of Services Motion carried unanimously. ACAAP HOUSING ON ROUND LAKE BOULEVARD DISCUSSION Mr. Carlberg explained the ACAAP is purchasing a house along Round Lake Boulevard to move to the Poppy Street area. They are asking for assurances that the City Council and HRA will help with the transfer of that property from the county, as the county cannot sell the property directly to ACAAP. The Council generally agreed to the proposal. ASSESSMENTS - MEADOWS OF ROUND LAKE AND WEYBRIDGE 2ND Mr. Davidson explained they are preparing the cost analysis and breakdown of the final assessments for feasibility reports completed in 1992 and for projects that were basically completed in 1992. The assessments are now being determined in 1993. He asked for a Council policy on whether the area assessments used for the assessment roll should be that which was charged in 1992, the year in which the projects were basically completed, or that which is charged in 1993, the year the assessment roll is completed. He suggested the charges be for the year in which the project was basically completed. MOTION by Jacobson, Seconded by Perry, that we ask either Staff or TKDA to draft a resolution so stating what we have just discussed and our findings that costs should be assessed in the year the construction was completed or essentially completed and use that as the basis for the assessments. Motion carried unanimously. NEWSLETTER DISCUSSION, CONTINUED Council discussed the various bids received and the budget for the newsletter in 1993. There was some concern about simply placing the newsletter in the boxes with the Anoka Shopper, as it is often then just left there for lengthy periods of time. On the other hand, the cost of postage is considerable to mail the newsletter to each household. There Regular Andover City Council Meeting Minutes - May 18, 1993 Page 9 (Newsletter Discussion, Continued) was also some concern about quality, noting no samples were sent with the bids to see what the newsletter would look like. Mr. Sulander reported approximately $4,000 was appropriated for the publishing cost of the newsletter for 1993. Council agreed to table the item to the next meeting and asked Staff to obtain samples from the various bidders. They also asked that the cost for delivery with the Anoka Shopper be obtained. Mayor McKelvey stated / he will also talk with the Community School as to whether the City newsletter can be incorporated with the community school newsletter. PUMPHOUSE NO. 2 REPAIR DISCUSSION Mr. Stone explained they have run into a problem regarding the bailing or air lifting the materials out of the well to get it back to its original depth. They are down to 450 feet now. The total cost will be about $35,000, and the excess costs will have to come from the trunk fund. No Council action was taken. APPROVE JOINT PURCHASE OF BRUSH CHIPPER WITH HAM LAKE Mr. Stone reported the Ham Lake City Council rejected their recommendation to jointly purchase a Vermeer Model 1220 Brush Chipper, as they wanted to see one of the other models bid before taking action, hopefully at their next meeting. The funding is available until June 30, 1993. He asked for permission to have the City Attorney write a Joint Purchase Agreement between the two cities and to look at the insurance to be sure everything is in legal order. MOTION by Jacobson, Seconded by Dalien, that the Council authorize the City Attorney to develop a Joint purchase/Joint Powers Contract between the City of Andover and the City of Ham Lake for the joint purchase and use of a brush chipper; and that at the same time the City Attorney determine the insurance requirements, if any, that are needed additionally for the joint use of this machine, and if so, report back to us at the next meeting. Motion carried unanimously. Council agreed the actual purchase of the machine should be placed on the next agenda for consideration. APPOINT TREE COMMISSION MEMBER Mr. Carlberg explained the applicant has volunteered to serve on the Tree Commission. He has experience as a tree trimmer and has also worked with the Chairperson on trees. MOTION by Perry, Seconded by Dalien, to appoint Shane Jovanovich to the Andover Tree Commission to serve a vacant position. Motion carried unanimously. Regular Andover City Council Meeting Minutes - May 18, 1993 Page 10 APPOINT ACTING DEPUTY CITY CLERK MOTION by Perry, Seconded by Dalien, that we appoint Daryl Sulander as the Acting Deputy City Clerk in the absence of the City Administrator. Motion carried unanimously. MOTION by Jacobson, Seconded by Dalien, that the Council appoint Vicki Volk as temporary Deputy City Treasurer for the purposes of signing checks in the absence of Shirley Clinton if that occasion should arise. Motion carried unanimously. ACCEPT RESIGNATION/PLANNING COMMISSIONER MOTION by Jacobson, Seconded by perry, that the City Council accept the resignation of Planning Commissioner Steve Jonak and ask Staff to write a letter of appreciation to Mr. Jonak that the City Council members can sign and have it delivered to him for his service on the Commission. Motion carried unanimously. MOTION by Jacobson, Seconded by Perry, that the Council appoint Jay Squires to fill Mr. Jonak's remaining term on the Planning Commission. Motion carried unanimously. RECEIVE FEASIBILITY REPORT/SUPERAMERICA/IP93-10 Mr. Davidson briefly reviewed the feasibility report for the Superamerica project on the northeast corner of Hanson and Bunker Lake Boulevards for an estimated cost of $71,000. There is a wetland on the property that will either have to be mitigated or left alone. The City's share of the project will be $33,000 for the oversizing of the watermain going north on Hanson Boulevard as a part of the loop system for the Hills of Bunker Lake to the east; however, because it is commercial property, more will be collected in assessments than the cost. The policy is to run the line to the property line; and eventually when the area to the north comes in, it will be extended. There has not been a problem extending utilities through wetlands as long as they are restored. The intent is to have a frontage road along Hanson Boulevard. Council noted they have not seen a sketch plan and asked that they be provided copies of commercial sketch plans in the future. MOTION by Perry, Seconded by Jacobson, that we receive the feasibility report for Superamerica, Project 93-10. (See Resolution R108-93) Motion carried unanimously. AWARD BID/IP92-24/ANDOVER BOULEVARD MOTION by Knight, Seconded by Perry, the Resolution accepting bids and awarding contract for the improvement of project No. 92-24 as presented, award bid to Mille Lacs Contracting in the amount of $320,174.55. (See Resolution R109-93) Motion carried unanimously. Regular Andover City Council Meeting Minutes - May 18, 1993 Page 11 APPROVE FINAL PAYMENT/WELL NO. 4 (RENNER)/IP92-13 MOTION by Jacobson, Seconded by Knight, the Resolution accepting work and directing final payment to E. H. Renner and Sons, Inc. , for Project No. 92-13 in the amount of $2,449.20. (See Resolution RllO-93) Motion carried unanimously. RECEIVE APRIL FINANCIAL STATEMENTS Mr. Sulander reviewed the Apr il financial statements noting the Fire Department expenditure does not include any point pay because he has not received the information from the Department to monitor their month-by- month progression on fire calls. He would like to get a better handle on that. He also reported he will be beginning the 1994 budget process soon and will be trying to refine the 1993 budget at that time. To date the expenditures are in line and the revenue is ahead of schedule because of the active building. Council also noted that when receiving reports on fire calls, there are a number of occasions when 17 firefighters respond to a medical for someone having problems breathing. They wondered if that could be brought more in line. Mayor MCKelvey stated they have already made some progress. He is working to get that reduced even further. Council also insisted that the Fire Department get the information needed to the Finance Department. Mayor McKelvey stated he will discuss this with the Department again. APPROVE TEMPORARY NON-INTOXICATING LIQUOR LICENSE/LIONS CLUB MOTION by Perry, Seconded by Dalien, approval of a temporary Non- Intoxicating Liquor License for the Andover Lions Club to be used in conjunction with the July 17 City celebration. Motion carried on a 4- Yes, l-No (Jacobson) vote. MAYOR AND COUNCIL INPUT District Advisory Council - Several Councilmembers indicated they would attend the meeting so the questionnaire does not need to be answered. Chapman's/Grace Lutheran Church Issue - Mayor McKelvey stated a meeting has been scheduled for May 24, 1993, with the neighborhood and church representatives at Grace Lutheran Church in another attempt to resolve the access issue. Public Works Open House - Mr. Stone asked if the Council would attend an open house of the Public Works area to see the equipment they have, the buildings, etc. The Council agreed. Mr. Stone stated he will discuss a time at the next Council meeting. -- Regular Andover City Council Meeting Minutes - May 18, 1993 Page 12 APPROVAL OF CLAIMS MOTION by Perry, Seconded by Dalien, the Schedule of Bills dated 5-14-93 in the amount of $293,717.81. Motion carried unanimously. MOTION by Perry to adjourn. Motion carried unanimously. The meeting was adjourned at 11:17 p.m. Respectfully submitted, ~~e~~l Recording Secretary