HomeMy WebLinkAboutCC November 17, 1992
CA. CITY of ANDOVER
Regular City Council Meeting - November 17, 1992
Call to Order - 7:30 P.M.
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. Public Hearing/Vacation of Easement
2. Ordinance 10 Amendment, Cont.
Staff, Committee, commissions
3. Amend Personnel Policy
4. Purchase GIS Upgrade
5. Approve Senior Citizen Assessment Deferral
6. Schedule Public Hearing w/DNR/Eldorado street crossing
Non-Discussion Items
7. Request Speed study/University Ave. (Constance to l66th)
8. Approve Gambling Exemption permit/Andover Alano Society
9. Receive October Financial statements
Mayor/council Input
Approval of Claims
Adjournment
REGULAR ANDOVER CITY COUNCIL MEETING - NOVEMBER 17, 1992
TABLE OF CONTENTS
AGENDA APPROVAL . . · · · · · · · · · · · · · · · · · · · · · · · 1
APPROVAL OF MINUTES . · · · · · · · · · · · · · · · · · · · · · · 1
PUBLIC HEARING/VACATION OF EASEMENT . · · · · · · · · · · · · · · 1
Resolution R214-92 vacating the easement · · · · · · · · · · 2
ORDINANCE 10 AMENDMENT - Motion to approve · · · · · · · · · · · 2
HIRE CODE ENFORCEMENT SPECIALIST - Motion to hire Barry Olson . · 2
SENIOR CITIZEN ASSESSMENT DEFERRAL
Motion to approve/3208 l76th Lane NW · · · · · · · · · · · · 2
PUBLIC HEARING WITH DNR/ELDORADO STREET CROSSING
Motion to set hearing for February 10, 1993 · · · · · · · · · 2
AMEND PERSONNEL POLICY - Motion to accept amendments · · · · · · 3
PURCHASE GIS UPGRADE
Motion to purchase Taiga computer · · · · · · · · · · · · · · 3
MAINTENANCE & RESTORATION AGREEMENT w/ANOKA COUNTY/ANDOVER BLVD
Motion to authorize agreement · · · · · · · · · · · · · · · · 4
REVISED GRADING PLAN/KOB'S FIRST ADDITION
Resolution R21S-92 approving plan · · · · · · · · · · · · · · 4
SPEED STUDY/UNIVERSITY AVENUE (CONSTANCE TO 166TH)
Resolution R216-92 requesting study · · · · · · · · · · · · · 4
GAMBLING EXEMPTION PERMIT/ANDOVER ALANO SOCIETY
Motion to approve exemption · · · · · · · · · · · · · · · · · 4
RECEIVE OCTOBER FINANCIAL STATEMENTS - Motion to receive · · · · 4
TEMPORARY MOBILE HOME PERMIT EXTENSION
Motion to extend permit 45 days/14532 Seventh Avenue · · · · 4
SPECIAL MEETING - Motion to set meeting for December 3, 1992 · · 5
MAYOR/COUNCIL INPUT
Motion to close ad on December 18 for Council vacancy · · · · 5
Staff to investigate storage on Olson property · · · · · · · 5
Bulding permit on Eldorado Street · · · · · · · · · · · · · · 5
Code enforcement policy in the City · · · · · · · · · · · · · 5
APPROVAL OF CLAIMS · · · · · · · · · · · · · · · · · · · · · · · 5
ADJOURNMENT . . . . · · · · · · · · · · · · · · · · · · · · · · · 5
~ CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - NOVEMBER 17, 1992
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to
order by Mayor Ken Orttel on November 17,1992,7:30 p.m., at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Councilmembers present: Jacobson, MCKelvey, Perry, Smith
Councilmembers absent: None
Also present: City Attorney, John Burke
City Finance Director, Daryl Sulander
City Administrator, James Schrantz
Others
AGENDA APPROVAL
Add Items 2a, Hire Code Enforcement Specialist; Item 6a, Maintenance and
Restoration Agreement with Anoka County/Andover Boulevard; Item 6b,
Approve Revised Grading Plan/Kob's First Addition; and Item la,
Temporary Mobile Home Permit Extension.
MOTION by Smith, Seconded by Perry, approve the Agenda as amended.
Motion carried unanimously.
APPROVAL OF MINUTES
November 3, 1992, Regular Meeting: Correct as written.
November 3, 1992, Closed Meeting: Correct as written.
November 5, 1992, Special Meeting: Change the Second on the Motion
from "Jacobson" to "Smith".
MOTION by Jacobson, Seconded by Smith, to approve all of the minutes
with the correction noted. Motion carried unanimously.
PUBLIC HEARING/VACATION OF EASEMENT
7:36 p.m. Mayor Orttel explained a survey found a 20-foot drainage
easement went diagonally through the property at 3328 173rd Lane NW and
through the house on that parcel. Mr. Schrantz explained there is a
pipe down the east property line which was put in a number of years ago.
The City is asking for 10 feet of easement along the east property line
from this parcel and 10 feet from the adjoining parcel. It appears a
mistake was made in the legal description of the easement as it was
recorded NE to SW rather than NE to SE. The property has just been
sold, and he has written a letter to the owners stating the description
of the easement is in error and that the City would make an effort to
change it.
Regular Andover City Council Meeting
Minutes - November 17, 1992
Page 2
(Public Hearing/Vacation of Easement, Continued)
MOTION by Jacobson, Seconded by Smith, the Resolution vacating a 20-foot
drainage and utility easement at 3328 173rd Lane NW with a change on the
bottom: 1) The applicant/property owner shall cooperate with the City
in locating and approving the new easement and recording the corrected
location of the 20-foot drainage and utility easement. And Item 2) This
is subject to the adjoining property owner agreeing to the new easement
area. (See Resolution R214-92) Motion carried unanimously. Hearing
closed at 7:43.
ORDINANCE 10 AMENDMENT, CONTINUED
MOTION by Perry, Seconded by McKelvey, the revision to Ordinance No. 10,
as presented. (Amend Section 4, Definitions, Buildable Lots) Motion
carried unanimously.
HIRE CODE ENFORCEMENT SPECIALIST
Mayor Orttel noted the Staff recommendation to hire Barry Olson as the
Code Enforcement Specialist. Mr. Schrantz stated the salary would
remain the same whether he is working in code enforcement or building
inspections.
MOTION by Smith, Seconded by MCKelvey, to approve the hiring of Barry
Olson as the Code Enforcement Specialist (Staff recommendation of
starting salary of $12.66/hour with $.50/hour increase after
satisfactory completion of 6-month probationary period). Motion carried
unanimously.
APPROVE SENIOR CITIZEN ASSESSMENT DEFERRAL
MOTION by Jacobson, Seconded by Perry, to approve the deferral of
special assessments on the property located at 3208 176th Lane NW.
Motion carried unanimously.
SCHEDULE PUBLIC HEARING WITH DNR/ELDORADO STREET CROSSING
MOTION by Perry, Seconded by McKelvey, that the City Council schedule a
hearing for February 10, 1993, to discuss the Eldorado Street wetlands
crossing. DISCUSSION: There was some concern about the scheduled
times, 10 a.m. to 5 p. m. , as those working during the day would not be
able to attend. Mr. Schrantz stated he will talk with John Fax of the
DNR about the possibility of scheduling the hearing during the hours of
11 a.m. to 7 p.m. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes - November 17, 1992
Page 3
AMEND PERSONNEL POLICY
Council discussed the proposed revision of Personnel Policy No. 1 -
Vacations, and Policy No. 3 - Sick Leave to allow for the voluntary
donation of accrued sick leave to assist other employees when their
personal sick leave has been exhausted. Councilmember Perry stated the
existing Policy already prohibits the transfer of vacation time.
Mayor Orttel asked for a motion accepting the amendments to the
Personnel Policy.
MOTION by MCKelvey, Seconded by Smith, to so move. Motion carried
unanimously.
PURCHASE GIS UPGRADE
Mr. Schrantz reported the funding for the GIS hardware and software is
proposed to be taken from the Mapping Fund. There is about $60,000 in
that fund at this time. Mr. Sulander stated the digitizer and plotter
printer will not be needed for several months, so the proposal is to
purchase them at a later date. The initial hardware includes the hard
drive and a laser printer, which will be used for mailings, reports,
etc. The software is compatible with what the county uses. He felt the
Taiga computer, which is the lowest bid, is an acceptable computer. The
individual who will be working with the GIS system has already attended
a training seminar.
Councilmember Jacobson stated the cost for phase one comes to $21,490
and over $29,000 for the entire system. Mr. Schrantz thought the City
would be able to sell information back to the county. The whole idea is
to have everyone in the county on the same system.
MOTION by Perry, Seconded by McKelvey, that we authorize the purchase of
the hard drive, the data from Anoka County, and the GIS software, as
well as the training for the GIS support for Staff as presented, with
the Taiga computer being the computer that would be purchase, Phase 1
only; the money to be taken from the Mapping Fund. Motion carried
unanimously.
MAINTENANCE AND RESTORATION AGREEMENT WITH ANOKA COUNTY/ANDOVER BLVD
Mayor Orttel explained that because Andover Boulevard will not be
restored before the winter, the City will maintain the area during the
winter. There has been discussion of having that section of Andover
Boulevard turned back to the City so the City could construct the street
as an MSA street. Until that agreement is reached, the City must agree
to the this Agreement. Mr. Schrantz stated he will check with the
county about taking down the detour signs.
Regular Andover City Council Meeting
Minutes - November 17, 1992
Page 4
(Maintenence & Restoration w/Anoka County/Andover Blvd., Continued)
MOTION by Jacobson, Seconded by McKelvey, that the City Council
authorize the Agreement between the City of Andover and the County of
Anoka, a Joint Powers Agreement for the maintenance and restoration of
a portion of Andover Boulevard between Hanson Boulevard and Crosstown
Boulevard as presented to the Council with the addition in the first
paragraph, correct "...the City is in the process of installing a sewer
and water extension line..." Motion carried unanimously.
APPROVE REVISED GRADING PLAN/KOB'S FIRST ADDITION
Mr. Schrantz explained the revision is to allow the minimum basement
floor for Lot 4, Block 1 to be lowered for an elevation of the house to
one foot above the adjacent lOa-year pond elevation or three feet above
the highest known recorded water table, whichever is higher.
MOTION by Perry, Seconded by McKelvey, the Resolution approving the
revised grading and drainage plan of Kob's First Addition as presented.
(See Resolution R215-92) Motion carried unanimously.
REQUEST SPEED STUDY/UNIVERSITY AVENUE (CONSTANCE TO 166TH)
MOTION by Jacobson, Seconded by Smith, a Resolution requesting a speed
study along University Avenue between Constance Boulevard and 166th
Avenue. (See Resolution R216-92) Motion carried unanimously.
APPROVE GAMBLING EXEMPTION PERMIT/ANDOVER ALANO SOCIETY
MOTION by Smith, Seconded by McKelvey, approving the gambling exemption
permit for the Andover Alano Society for up to five events for 1993 as
presented. Motion carried on 3 Yes (Orttel, McKelvey, Smith), 2-No
(Jacobson, perry) vote.
RECEIVE OCTOBER FINANCIAL STATEMENTS
Councilmember Jacobson questioned the amount budgeted in several areas,
as the amount spent is considerably less and there are only two months
left in the year. He felt the amounts should be closer. Council felt
the sewer and water budgets should be looked at closely for next year to
be sure the user fees are in line to what is needed for expenditures.
MOTION by Jacobson, Seconded by Perry, that we receive the October
Financial Statements as presented. Motion carried unanimously.
TEMPORARY MOBILE HOME PERMIT EXTENSION
MOTION by Smith, Seconded by McKelvey, the extension of the Temporary
Mobile Home Permit for the vick Vickstrom family at 14532 Seventh Avenue
NW, for 45 days. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes - November 17, 1992
Page 5
SET SPECIAL MEETING
MOTION by Perry, Seconded by Smith, that we have a Special Meeting of
the Andover Council on Thursday, December 3, at 7:30 p.m., to discuss
Water and Sewer Budgets, salary schedule and review a budget to
establish a Central Equipment Maintenance Fund. Motion carried
unanimously.
MAYOR/COUNCIL INPUT
Council agreed to run an ad to fill the Council seat which becomes
vacant on January 1, 1993.
MOTION by Perry, Seconded by McKelvey, to have a December 18 closing
date. DISCUSSION: It was agreed the ad should be run in the Anoka
Union and Shopper, and possibly over cable TV. Motion carried
unanimously.
Council asked Staff to investigate the M. R. Olson property on Bunker
Lake Boulevard regarding storage in the back of the lot.
Councilmember Perry reported a situation of an individual on Eldorado
Street having a problem obtaining a building permit. She asked the
Larsons to write to her indicating their concerns and what they need
from the City. She received the letter from them on Monday and has
asked that Mr. Carlberg provide a written response. Mr. Schrantz stated
they have been talking to the Larsons, but Staff will research their
concerns and communicate with them about the problems.
Councilmember Perry hoped that the code enforcement in the City would
not only be from residential complaints but acted upon if Staff views
violations as they travel throughout the City. Mr. Schrantz stated the
intent is the Code Enforcement Officer will establish a system of warn
and tag on code violations and to correct the problems faster than what
has been done in the past.
APPROVAL OF CLAIMS
MOTION by Perry, Seconded by McKelvey the Amended Schedule of Bills in
the amount of $872,644.40. Motion carried unanimously.
MOTION by Jacobson to adjourn. Mayor Orttel declared the meeting
adjourned at 8:43 p.m.
~~~~¥J ~
Marcella A. Peach, Recording Secretary