HomeMy WebLinkAboutCC June 16, 1992
CA CITY of ANDOVER
Regular City Council Meeting-June 16, 1992
Call To Order
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. Rezoning/Pinewood Estates
2 . Approve Preliminary Plat/Pinewood Estates
3. Approve Preliminary Plat/Pheasant Meadows
4. pheasant Glen Sketch plan
5. Special Use permit/Mining/park Construction
6 . Sprinkling Restrictions Discussion
Staff, Committee, Commissions
7 . Approve Temp. Non-Intox. Liquor License/Lions Club
8 . Approve Public Works Capital Equipment Budget
9 . Safety Manual Amendment
10. Streets & Highways Summer Help
11. Schedule Special Meeting/City Council & Park Board
12. State Water Testing Fee Discussion
13 . Approve purchase/SCBA/Fire Dept.
Non-Discussion Items
14. Award Bid/92-4/Winslow Hills 2nd Addition
15. Award Bid/92-8/Trunk San. Sewer/Andover Blvd.
16. Accept petition/Fox Meadows/92-14
17 . Accept Feasibility Report/Fox Meadows/92-l4
18. Accept Feasibility Report/92-9/176th Lane NW
19. Accept Feasibility Report/92-12/0ak Hollow
20. Accept Petition/92-l5/Hidden Creek East 5th
21. Accept Feasibility Report/92-15/Hidden Creek East 5th
22. Accept Petition/92-l6/pheasant Glen
23. Revocation of Mining permit/14817 Round Lake Boulevard
24. Adopt Resolution/Arbitrage Rebate Assistance
25. Adopt Resolution/Expenditure Reimbursement
26. Receive May Financial Statements
27. Adopt Res. Amending PIR Fund Budget & Authorizing Expend.
of Budgeted Amounts
Mayor/Council Input
Approval of Claims
Adjourn
REGULAR ANDOVER CITY COUNCIL MEETING - JUNE 16. 1992
TABLE OF CONTENTS
AGENDA APPROVAL . . . . . . · · · · · · · · · · · · · · · · · · · · 1
APPROVAL OF MINUTES . . . . · · · · · · · · · · · · · · · · · · · · 1
REZONING/PINE WOOD ESTATES
Resolution R088-92 approvIng the rezoning · · · · · · · · · · · 1
PRELIMINARY PLAT/PINEWOOD ESTATES . · · · · · · · · · · · · · · · · 1
Resolution R089-92 approvIng the preliminary plat · · · · · · · 2
PRELIMINARY PLAT/PHEASANT MEADOWS . · · · · · · · · · · · · · · · · 2
Resolution R090-92 approvIng the preliminary plat · · · · · · · 4
PHEASANT GLEN SKETCH PLAN . · · · · · · · · · · · · · · · · · · · · 4
SPECIAL USE PERMIT/MINING/PARK CONSTRUCTION . · · · · · · · · · · · 5
Resolution R091-92 approvIng SpecIal Use Permit · · · · · · · · 6
SPRINKLING RESTRICTIONS DISCUSSION · · · · · · · · · · · · · · · · 6
ResolutIon R092-92 approvIng the sprinklIng restrictions. · · · 7
APPROVE TEMPORARY NON-INTOXICATING LIQUOR LICENSE/LIONS CLUB · · · 7
APPROVE PUBLIC WORKS CAPITAL EQUIPMENT BUDGET . · · · · · · · · · · 7
SAFETY MANUAL AMENDMENT
Motion to approve amendment · · · · · · · · · · · · · · · · · · 7
NON-DISCUSSION ITEMS
ResoJution R093-92 award bld/92-4/Winslow Hills 2nd · · · · · · 8
Award Bid/92-8/Trunk Sanitary Sewer (later withdrawn) · · · · · 8
Reso]ution R094-92 accept petItIon/streets/Fox Meadows/92-14 . · 8
Resolution R095-92 accept feasiblJity/Fox Meadows/92-14 · · · · 8
Resolution R096-92 accept feasibillty/176th Lane/92-9 · · · · · 8
ResolutIon R097-92 accept feasIbIlity/Oak Hollow/92-12 . · · · · a
Resolution R098-92 accept petition/HIdden Creek East 5/92-15 . · 8
Reso]ution R099-92 accept feasIbility/HIdden Creek E 5/92-15 . · 8
Resolution Rl00-92 accept petitIon/Pheasant Glen/92-16 . · · · · 8
Resolution R101-92 revoke mining permlt/14817 Round Lake Blvd · 8
Resolution Rl02-92 arbItrage rebate assIstance. · · · · · · · · 8
Receive May fInancial statements. · · · · · · · · · · · · · · · 8
MotIon to recall Item 15 (92-8/Trunk Sanitary Sewer) · · · · · · 8
STREETS AND HIGHWAYS SUMMER HELP (MotIon to approve) · · · · · · · 8
SCHEDULE SPECIAL MEETING/CITY COUNCIL AND PARK BOARD
MotIon to meet on Thursday, July 23 · · · · · · · · · · · · · · 8
STATE WATER TESTING FEE DISCUSSION · · · · · · · · · · · · · · · · 9
Resolution Rl03-92 authorizing testIng fee. · · · · · · · · · · 9
PURCHASE/SCBA/FIRE DEPARTMENT . · · · · · · · · · · · · · · · · · · 9
Motion to approve expenditure · · · · · · · · · · · · · · · · · 9
Regular Andover City Council Meeting - June 16. 1992
Table of Contents
Page ii
IP92-8/TRUNK SANITARY SEWER/ANDOVER BOULEVARD
Resolution Rl04-92 awardIng bId · · · · · · · · · · · · · · · · 10
RESOLUTION/EXPENDITURE REIMBURSEMENT
Resolution Rl05-92 declarIng Intent to reImburse expenditures
from bond proceeds · · · · · · · · · · · · · · · · · · · · 10
AMEND PIR FUND BUDGET/AUTHORIZE EXPENDITURE OF BUDGETED AMOUNTS
Resolution R106-92 amendIng PIR/authorlze expendItures. · · · 10
COMPREHENSIVE PLAN AMENDMENTS
Resolution Rl07-92 adoptIng plan amendments · · · · · · · · · 11
MAYOR/COUNCIL INPUT
New CIty garage · · · · · · · · · · · · · · · · · · · · · · · · 1 1
Mllfoil problem update. · · · · · · · · · · · · · · · · · · · · 11
APPROVAL OF CLAIMS · · · · · · · · · · · · · · · · · · · · · · · · 11
ADJOURNMENT . . . . · · · · · · · · · · · · · · · · · · · · · · · · 11
C}\ CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - JUNE 16. 1992
MINUTES
The Regular BI-Monthly Meeting of the Andover City Council was cal]ed
to order by Mayor Ken Orttel on June 16, 1992; 7:30 p.m., at the
Andover CIty HaIJ, 1685 Crosstown Boulevard NW, Andover, MInnesota.
Councllmembers present: Jacobson, McKelvey, Perry
Councilmember absent: Sml th
Also present: City Attorney, WIlliam G. Hawkins
TKDA Engi neer, John DavIdson
Assistant City Engineer, Todd Haas
Pub11c Works Superintendent, Frank Stone
City Planner, DavId Carlberg
City FInance DIrector, Howard Koollck
City Administrator/Engineer, James Schrantz
Others
AGENDA APPROVAL
Add Item 28. ResolutIon/ComprehensIve Plan Amendments
MOTION by Perry, Seconded by Jacobson, the Agenda as amended.
MotIon carried on a 4-Yes, I-Absent (Smith) vote.
APPROVAL OF MINUTES
May 26, 1992: Page 2, Correct spelling - Lee Warneka
June 2, 1992: Correct as wrItten.
MOTION by Perry, Seconded by Jacobson, approval of Minutes of May
26, Page 2, Correct spelling of Lee Warneka, as corrected and move the
MInutes of June 2 as wrItten. MotIon on a 4-Yes, I-Absent (Smith)
vote.
REZONING/PINEWOOD ESTATES
MOTION by Jacobson, Seconded by McKelvey, the Resolution grantIng
the rezoning request of Continental Development Corporation, Inc. , to
rezone property to be known as Pinewood Estates from R-l and R-3 to
R-4, as presented. (See Resolution R088-92) MotIon carrIed on a
4-Yes, 1-Absent (SmIth) vote.
APPROVE PRELIMINARY PLAT/PINEWOOD ESTATES
Mr. Carlberg explaIned he received a letter today IndicatIng that the
MInor Amendment regardIng this plat can be put into effect, though
there is st I I ] the 60-day review period.
Regular Andove~ City Council Meeting
MInutes - June 16, 1992
Page 2
<App~ove P~elimina~y Plat/Pinewood Estates, ContInued)
Mr. Sch~antz stated he is still working to get the necessary easement
in the area southeast of the plat. That should be ~eso]ved by the
final plat stage.
Councilmember Jacobson raised a concern of having draInage easements
and ponding in the center of plats, noting thIs is not the only one
recently that has that easement whIch are about eight feet deep. He
didn't like to see them in plats, feeling they a~e difficult to
maintain. they tend to be misleadIng fo~ those buying the su~roundlng
lots whIch can cause the CIty further p~oblems wIth the ~esidents,
and they aLe an attractIon fo~ children.
Chuck Cook. Continental Development - stated the pond is similiar to
Oak Bluff Estates, designed with a posItive outflow. Part of the
reasoning fo~ the pond is that the Coon C~eek Watershed and
MetropolItan Council is now requiring sedimentation. That requires
four to ten feet. Also, because of the soils, a wet pond Is
preferable to avoid the mud and weeds. The pond has a 10-to-l slope
that Is safe fo~ children. The water would bounce f~om 884 feet to 886
feet In the 100-year event and come back down in the 24-hou~ retentIon
period. Mr. DavIdson also reviewed the ponding as needed in the
100-year event to p~event sto~ms from causing property damage and the
depth needed for a wet pond to avoId vegetatIon and cattaIls from
taking over.
Councilmember Jacobson understood the reasonIng. He had no other
problem with the plat and understood it is too late to change this
one, but in the future he hoped that all pondlng could go to one spot.
MOTION by Perry, Seconded by McKelvey, the Resolution approving the
preliminary plat of PInewood Estates as beIng developed by ContInental
Development Corporation as presented. (See Resolution R089-92)
Motion carried on a 4-Yes, i-Absent (SmIth) vote, though Councilmember
Jacobson expressed reservation because of the ponding.
APPROVE PRELIMINARY PLAT/PHEASANT MEADOWS
Mr. Haas explained he met with Jerry WIndschitl, developer of the
property Immediately south of this plat, regardIng hIs concerns. He
discovered an error in the survey of thIs plat, whIch will help thIs
development. There Is also a change In Block 1 sInce the PlannIng
Commission saw it. Block 3 wi 1 I now have 8 lots; Block 1 wi II have 7.
Mr. Wi ndsch I t I had requested that KIlldeer street be moved further
east to alIgn with his proposed development. WI th the change In Block
1 , there should be adequte room in Lots 1, 2, and 3 to satisfy Mr.
WIndschitl's requIrements. The developer has also agreed that It
would be possible to make that change so that Mr. Wlndschitl's
Regular Andove~ City Council Meeting
Minutes - June 16, 1992
Page 3
(Approve Prellmlna~y Plat/Pheasant Meadows, ContInued)
plat can function. Mr. Wlndschitl had also commented on the d~alnage
of Pheasant Meadows. EverythIng In the plat Itself except for a sma I I
po~tion on Block 2, Lots 6, 7, 8, 5 and 9 wI II d~ain south as part of
the d~ainage plan with Coon RapIds. Mr. Haas felt wIth those
changes, there should be no p~oblems wIth the development to the
south. Mr. Haas recommended two changes to the proposed ResolutIon.
Counc i I then discussed an overall plan fo~ utIlIties In this area,
especially a]ong Jay Street. Mr. Schrantz suggested the p~efe~ence to
service this area would be to ~un the sewer line up along Jay Street,
p]us It would be the most economlcaJ for the deveJoper. The Mayor was
also concerned about the paving of Jay St~eet. He felt that should be
decided so everyone knows the cost, who will be assessed and when it
will be done.
Kurt Corson. Hokanson Development - stated his engIneer has said the
sanita~y sewer for the four lots in this plat that face Jay Street can
come f~om Good Value to the west. Mr. Schrantz stated the City does
not like that proposal because It Is more dIfficult to maintain the
sewer I ines in the back of the lots. Mr. Davidson suggested the four
lots on Jay Street In this plat not be developed untIl the utilities
are avaIlable along Jay Street. For utilities, the cost would be
divided by the number of lots served along that street.
The Counc i I noted that even though a]1 developments are not comIng In
at the same time, the plan, costs, and timetable should be known by
all. They did not want to hold up those developments that are ready
to go.
Hubert Smi th. 13309 Jay Street NW - asked what happens to hIm in
this project, fearing large assessments agaInst his prope~ty that
cannot be divided. Mr. Schrantz acknowledged the problem, noting it
is a mInority situatIon that wIll always be there.
Don Boeke - stated thIs project has been known about for the last
four or fIve years. It has been planned that sewer and water would
come from the Good Value property. Then they wouldn't have to wait
for utiJities to come up Jay Street. Mayor Orttel agreed they may be
abJe to be serviced from the west, but It makes it more dIfficult to
se~vice the lIne when It is In the middle of a lot rather than in a
street. Mr. Davidson also recommended staying with the plan which has
been to servIce the area from the north and south along Jay Street.
Mr. Schrantz stated the three empty Jots In this pJat along Jay Street
would not be built upon until the utilItIes are available along Jay
Street. The Boeke residence can contInue to be served by the existIng
septic system and well if they are not destroyed during construction
of the plat.
Regular Andover City Council MeetIng
MInutes - June 16, 1992
Page 4
(Approve Preliminary Plat/Pheasant Meadows, Continued)
The Counc i 1 agreed that aI I property owners along Jay Street that
would be affected by sanItary sewer, water, and streets be called in.
A feasibility study should be done for the project to determine the
costs and a proposed timetable.
MOTION by Jacobson, Seconded by McKelvey, approval of the
preliminary plat of Pheasant Meadows as being developed by Hokanson
Development, Inc. , the Resolution as presented with the changes in
Item No. 4 and the addItIon of Item No. 5
4. That significant consideration has been given fo~ Killdeer
street NW and the east rIght of way lIne of Killdeer Street
NW shall be located 267 feet from the west right of way line
of Jay street along the south line of Lots 3 and 4, Block 1.
5. The developer is required to submit a revised preliminary plat
wIth showIng the necessary changes.
(See Resolution R090-92) Motion carried on a 4-Yes, I-Absent (Smi th)
vote.
PHEASANT GLEN SKETCH PLAN
Kurt Corson. Hokanson Development - stated the reason this area was
done as a separate plat from Pheasant Meadows was In the event of some
type of lawsuit by the PCA, the other area would not be affected.
They realIze they will not get FHA fInancIng on the lots abuttIng the
junkyard to the north, but they are stIlI going ahead with the plat.
The existing house was built in 1979 and Is in good condition. They
have not yet decIded whether to add a two-car garage to It or to move
the existing garage closer to It. Mr. DavIdson stated thIs property
wi 11 be served from the west; however, part of the cost of Jay Street
wI II be Incorporated into thIs project.
Staff asked for a clarificatIon on the fencing of Andover Auto Parts
to the north of thIs plat. Counc i I agreed the intent was to obtain
appraisals for two alignment proposals of Commercial Boulevard -- that
proposed by Staff along the northern edge of Andover Auto Parts and
the one suggested by CouncIl which would be totally on the Andover
Auto Parts property along its southern property line. They felt the
appraIsals should be receIved before the decision on the placement of
the fence is made. The fence would be placed where It wi II be left
permanently, depending on the chosen alIgnment of Commercial
Boulevard. Attorney HawkIns stated an appraiser Is workIng on the
project, speculatIng the Council wi II have that information about the
thIrd week in July.
The Counc i 1 generally agreed with the sketch plan as proposed.
Regular Andover City Council Meeting
MInutes - June 16, 1992
Page 5
SPECIAL USE PERMIT/MINING/PARK CONSTRUCTION
Mr. Carlberg recommended the following changes to the proposed
ResolutIon:
13. The applIcant shall submIt a development plan for revIew
and approval of the Andover Review Committee to establish
a layout for the future development.
14. The applicant shall provide a surity bond as established
by the CIty CouncIl.
JulIan Fenendael. Comstock & DavIs. representlnc Park Construction -
stated since the public hearIng, they have been concerned about the
conflict with traffIc and the hours of operation In the proposed
permit. He suggested the hours be changed to 7 a.m. to 8 p.m. on
Monday through Friday to allow them flexIbIlIty of haulIng tImes. The
origInal Staff recommendatIon was 8 a.m. to 8 p.m. Counc i I agreed
to amend the ResolutIon for Item 1.
1. HaulIng of material shall be lImited to Monday through
Friday, 7:00 a.m. to 8:00 p.m. and Saturdays, 8:00 a.m.
to 4:00 p.m.
Mr. Fenendael - stated they have receIved approval from the Coon
Creek Watershed Board and hope to begIn the proJect as soon as
possible. They expect to complete the project by August, 1993.
Councilmember McKelvey was concerned about the traffic onto Bunker
Lake Boulevard. Wi th that amount of hauling, he felt a flagperson
will be needed to control traffIc.
Mr. Fenendael - stated they will have "Truck HaulIng" sIgns and wi I I
have flagpersons if necessary. Another representative of Park
ConstructIon stated it will not be contInual traffic for one year, as
they wI I I be Jumping back and forth between other mIning sItes. He
though t the State and county have already approved the haul route.
The Counc i I asked Staff to forward the concern about the need for
fJagpeople at the exIt of this project onto Bunker Lake Boulevard to
the county, who has jurIsdIction over that road.
There was some question about what Is meant by a development plan per
Item 13 of the Resolution. Mr. Carlberg explaIned Staff would lIke
another soi I boring done in the northeast area of the project. Staff
has also asked that the ponds beIng proposed be made smaller to avoId
the possibilIty of havIng to deal wIth "wetlands" In the future. They
want to make sure the property that Is left wIll be developable and
bui ldable. They are Jooklng fOr a sketch-plan type development pJan
of that area, though the property owner will not be held to It.
Regular Andover City Council MeetIng
Minutes - June 16, 1992
Page 6
(Special Use Permit/Mining/Park Construction, Continued)
John and Care v MohIencamp. 140 Andover Boulevard - own ten acres
near there and are concerned about the future development of theIr
property as well. Staff explaIned the intent is to be sure that
enti re area wi II support the sanItary sewer in the future. Counc I J
made several other amendments to the prepared ResoJution:
first WHEREAS, Park ConstructIon Company has requested a SpecIal
Use Permit for a mInIng permIt to conduct mining activItIes in
the amount of 500,000 cubic yards on the property legally
described on Exhibit A; and
2. Signage shall be placed on Bunker Lake Boulevard IndicatIng
trucks haul ing.
6. Length of permIt shall be In one-year Increments for a
maximum of three (3) years.
11. (as stated)...and haul route and comments forwarded to the
county for flagmen on the site.
In discussing the inclusion of the amount to be mIned, it was noted
that if additional cubIc yards are needed, they can come in for an
amendment to the PermIt. Mr. Scharntz noted that the amount to be
mined Is not the issue, as long as they meet the final contours agreed
to in the fInIshed gradIng plan.
MOTION by Jacobson, Seconded by McKelvey, the Resolution granting
the Special Use Permit request of Park Construction Company for a
mIning permi t to allow for mIning activitIes as amended. (See
Resolution R091-92) MotIon carrIed on a 4-Yes, I-Absent (Sml th) vote.
SPRINKLING RESTRICTIONS DISCUSSION
Counc i I discussed the proposal to ban the watering of lawns between
the hours 3 p.m. and 9 p.m. because of the difficulty the City has had
In keepIng up wIth the demand on the water supply. It was noted that
that is the most ineffIcIent time of day to water the lawns because
much of it evaporates. Residents have complained that the ban is at a
time when they are home to water; the other hours they are at work.
Counc i I felt there are creative methods of getting the lawns watered
during the time allowed, such as employing neighborhood chIldren to do
so. It was a]so pointed out that a bIg prob]em is an inadequate
amount of topsol I placed over the sand before the sod Is laId.
Without a good base, the sod has a tendency to dIe rather qulckJy.
Counc i I also suggested the Staff look into the possibIlIty of adding a
surcharge for the biggest water users to encourage conservatIon In the
use of water.
Regular Andover City Counci1 Meet i ng
Minutes - June 16, 1992
Page 7
(Sprinkling RestrIctIons DIscussIon, ContInued)
MOTION by Jacobson, Seconded by Perry, a Resolution imposing water
restrictions wIth the ]ine added to the last paragraph: Restriction
only applIes to those propertIes drawing water from municipal water
sources. (See Resolution R092-92) DISCUSSION: Counc i I questioned
whether the sprInklers at City Hall should be turned off. Mr. Stone
stated the CIty Hall has a private well, though he would not be
opposed to shutting them off. Andover School also has a private well
for sprinklIng. Motion carried on a 4-Yes, I-Absent (Sml th) vote.
APPROVE TEMPORARY NON-INTOXICATING LIQUOR LICENSE/LIONS CLUB
MOTION by Perry, Seconded by McKelvey, approve the request of the
Lions Club for Non-IntoxIcating LIquor LIcense to be used on August
16, 1992. MotIon carried on a 3-Yes, I-No (Jacobson), I-Absent
(SmIth) vote.
APPROVE PUBLIC WORKS CAPITAL EQUIPMENT BUDGET
Mr. Stone stated he Is asking for approval to go out for bids on the
items lIsted in the Agenda materIal. Mr. Koollck explaIned the intent
is to not have to increase the tax levy wIth new equIpment. His
figures are based on those levIes that came off ]ast year and will
come off next year. He wi II be requesting authorizatIon of the sa I e
of certificates prIor to orderIng the equipment.
Counc i I revIewed the list of equipment. Mr. Stone stated once the
bids are received, they wi I ] have to decide what is needed so the
total costs do not exceed the the fIgures calculated by Mr. Koo lick.
MOTION by Jacobson, Seconded by McKelvey, to go out for bids on the
1 ist of capi tal equipment. MotIon carried on a 4-Yes, I-Absent
(Sml th) vote.
SAFETY MANUAL AMENDMENT
Mr. Stone explained the proposed changes to the Safety Manual. He did
not feel the City should be payIng the total cost of safety shoes,
proposing the policy be changed that the CIty wIll reImburse each
employee $45 per year and that It would be preauthorlzed. He also
recommended the safety boots have at ¡east a 9-inch top.
MOTION by Perry, Seconded by Jacobson, Introducing the proposed
polIcy changes: change to the polIcy stipulating that employees shall
wear safety shoes and that the CI ty wI I I reimburse each employee $45
per year upon proof of purchase of such shoes, and that the Safety
rules of Andover be a 9-lnch shoe top; this shall be included in the
Personnel Pol icy. MotIon carried on a 4-Yes, I-Absent (Smi th) vote.
Regu]ar Andover City Council Meeting
MInutes - June 16, 1992
Page 8
NON-DISCUSSION ITEMS
MOTION by Jacobson, Seconded by McKe]vey, in the affirmatIve on the
fol lowing items on the Council Meeting for June 16:
Item 14 - Award Bid/92-4/Wlns]ow Hills 2nd AdditIon (See Resolution
R093-92)
Item 15 - Award Bid/92-8/Trunk Sanitary Sewer/Andover Bou]evard
(later withdrawn and reconsidered)
Item 16 - Accept PetitIon, Streets/Fox Meadows/92-14 (See
Resolution R094-92)
Item 17 - Accept FeasibIlIty Report/Fox Meadows/92-14 (See
Resolution R095-92)
Item 18 - Accept Feasibi]ity Report/92-9/176th Lane NW (See
ResolutIon R096-92)
Item 19 - Accept FeasIbility Report/92-12/0ak Ho]]ow (See
ResolutIon R097-92)
Item 20 - Accept Petltion/92-15/Hldden Creek East 5th (See
Resolution R098-92)
Item 21 - Accept Feasibi]lty Report/92-15/Hidden Creek East 5th
(See ResolutIon R099-92)
Item 22 - Accept Petition/92-16/Pheasant Glen (See Resolution
R100-92)
Item 23 - Revocation of Mining Pèrmlt/14817 Round Lake Boulevard
(See Resolution Rl01-92)
Item 24 - Adopt Resolution/ArbItrage Rebate AssIstance (See
ResolutIon Rl02-92)
Item 26 - Receive May FInancIal Statements
Motion carried on a 4-Yes, I-Absent (SmIth) vote.
MOTION by Jacobson, Seconded by McKevley, to recall Item 15. Motion
carried on a 4-Yes, 1-Absent (SmIth) vote. ThIs Item was discussed
]ater in the meeting.
STREETS AND HIGHWAYS SUMMER HELP
MOTION by McKe]vey, Seconded by Jacobson, to approve the hiring of
summer help, wIth the money to come from the budget a]]ocated from the
sealcoating budget and recycling. MotIon carried on a 4-Yes, 1-Absent
(Smith) vote.
SCHEDULE SPECIAL MEETING/CITY COUNCIL AND PARK BOARD
MOTION by Jacobson, Seconded by McKe]vey, that the CIty CouncIl have
a joint meeting with the Park and RecreatIon CommIssion on Thursday,
July 23, at the CIty Hall begInnIng at 7:30 In the evening. MotIon
carried on a 4-Yes, 1-Absent (SmIth) vote.
Regular Andover City Council Meeting
MInutes - June 16, 1992
Page 9
STATE WATER TESTING FEE DISCUSSION
Mr. KooIick revIewed the fee per connection to a public water system
enacted by the 1992 legIslature to finance the state testing of water
supp lies. He recommended the City increase the flat charge per
quarter to collect this fee. The Counc i I agreed the fee must be
collected from the users, but suggested that it be listed separately
on the billIng indicating it Is a State Surcharge so the resIdents
know it Is a state charge and not an increase on the part of the City.
Counc i 1 also suggested an article also be put in the Andover Express
explainIng the fee.
Mr. Koolick agreed and noted that when they reorder bills. they wI 1 1
add a separate code for this fee.
MOTION by Perry, Seconded by Jacobson, the ResolutIon amending
ResolutIon Number R003-92 which establIshed the rates for water usage
as presented, and note that an artIcle wIll be included in the Andover
Express explaInIng to the people that thIs is a state imposed fee per
water connectIon. (See Resolution Rl03-92) MotIon carrIed on a
4-Yes, I-Absent <Sml th) vote.
APPROVE PURCHASE/SCBA/FIRE DEPARTMENT
Assistant Fire Chief JIm Pierson explained it was difficult to get
more than one quote because everyone has to buy them from Draeger. The
fundIng is not in the bUdget. They had prevIously asked that It be
taken from the money receIved from the apparatus that was sold. Mr.
Koollck explained that the CIty received $7,100 for the apparatus that
was sold but had to refund $900 of It. Plus the Fire Chief asked that
$1,900 of that money be used to purchase radIos. The purchase of this
gear is $1,200 more than what is left from the sale.
AssIstant Chief PIerson stated the Department has just bil led
BurlIngton Northern Railroad almost $2,000 for servIces along the
railroad tracks. When that money is received, it wi 11 go directly
into the City fund. He asked that the remaining $1,200 come from thIs
source.
MOTION by Jacobson, Seconded by Perry, that the CIty CouncIl approve
the expenditure of $5,500 for the Fire Department to purchase ten
Self-Contained Breathing Apparatus cylinders, and sInce there are two
low bidders, the wInner of the bidding contest is Alex-Air Apparatus
at the suggestion of the Fire Department. The deficit of
approximately $1,200 In the FIre Department funds to pay for thIs wIll
be advanced out of General Funds and reimbursed by the Fire Department
to the City upon receIpt of a check from the railroad for services
rendered by the Andover Fire Department to the raIlroad. Moti on
carrIed on a 4-Yes, i-Absent (SmIth) .
Regular Andover CIty Counci] Meeting
Minutes - June 16, 1992
Page 10
AWARD BID/92-8/TRUNK SANITARY SEWER/ANDOVER BOULEVARD
The Council was concerned that thIs Interferes with the weJJs that are
beIng Installed by those cleanIng up the Jandflll. They asked If the
awarding of the bid can be delayed as long as possIble so this project
doesn't Interfere. Mr. DavIdson stated the bids can be held at least
60 days, possIbly 90 days.
MOTION by Perry, Seconded by McKelvey, the Resolution accepting bids
and awardIng contract for the Improvement of Project No. 92-8 for
trunk sanItary sewer constructIon In the area of Andover Boulevlard/
Plnewood Estates, subJect to approval from the CIty Engineering
Department that approval has been obtained from MPCA and the EPA.
(See ResolutIon Rl04-92) Motion carrIed on a 4-Yes, i-Absent (SmIth)
vote.
ADOPT RESOLUTION/EXPENDITURE REIMBURSEMENT
Mr. Koo]ick reviewed the request regarding the reImbursement of
expenditures wIth bond proceeds as recommended by the City's bond
counsel, Dave Kennedy, as required by IRS rules. It is intended that
most, if not alJ, of the project will be funded wIth the 1992 bond
issue that wi I I be comIng in July, 1992. Any project after the
Hidden Creek East Fifth AdditIon project wl]1 have to be fInanced
internaJJy untIl next spring, 1993.
MOTION by Perry, Seconded by McKelvey, a Resolution declarIng the
officiaJ intent of the City of Andover to reimburse certain
expendItures from the proceeds of bonds to be Issued by the City and
included with that is ExhibIt A to offIcIal Intent resolutIon. (See
ResoJution Rl05-92) MotIon carried on a 4-Yes, I-Absent (SmIth) vote.
ADOPT RESOLUTION AMENDING PIR FUND BUDGET AND AUTHORIZING EXPENDITURE
OF BUDGETED AMOUNTS
Mr. Koo]ick reviewed the amended PIR Fund budget to include aJl
expenditures authorIzed by Counci] in recent months. To avoid havIng
to approve a ResoJutlon every time a check is Issued against the PIR
fund for these varIous projects, the ResoJution a]so authorizes Staff
to spend what has been budgeted.
MOTION by Jacobson, Seconded by McKelvey, the ResoJutlon amendIng
the 1992 Permanent Improvement RevoJvlng Fund budget and authorizIng
the expenditure for budgeted Items In amounts not to exceed bUdgeted
amounts, as presented. (See ResolutIon Rl06-92) Motion carried on a
4-Yes. 1-Absent (SmIth) vote.
Regu]ar Andover City Council MeetIng
Minutes - June 16, 1992
Page 11
RESOLUTION/COMPREHENSIVE PLAN AMENDMENTS
MOTION by Perry, Seconded by Jacobson, the Resolution adopting the
plan amendments to the Andover ComprehensIve Plan as required by the
MetropolItan Council as presented. (See Resolution R107-92) Motion
carried on a 4-Yes, I-Absent (Smith) vote.
MAYOR/COUNCIL INPUT
Mayor OrtteJ explained the Jumber In the parking lot is for the new
CIty garage which Is beIng constructed near the water tower.
Councilmember Perry asked that the CouncIl be kept informed of the
mllfoil problem on Crooked Lake and on the success of the treatment
done by the DNR.
APPROVAL OF CLAIMS
MOTION by Jacobson, Seconded by Perry, the bills as presented in the
amount of $692,689.36 with the addition of one bill which is missing
on the printout to Johnson's Sanitation in the amount of $456.89,
which wi I I bring the grand total of the claIms to $693,146.15. Motion
carried on a 4-Yes, I-Absent (Smith) vote.
There being no further business, Mayor OrtteJ declared the meetIng
adjourned at 9:43 p.m.
RespectfuJ]y submitted,
~~~~
U r
Marce Ia A. Peach
Recording Secretary