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HomeMy WebLinkAboutCC January 21, 1992 CA CITY of ANDOVER Regular City Council Meeting-January 21, 1992 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion items 1. pinewood Estates Sketch Plan 2. The Meadows of Round Lake Street Proposal* Staff, Committee, Commission 3 . Bond Call Defeasance, Cont. 4 . Platting Fees 5. PIR Discussion and Budget Adoption 6. City Hall Garage 7. Accept Park Dedication/Indian Meadows 8. Coon Creek Maintenance project Proposal Non-Discussion Items 9. Release Escrows/Kensington Estates 1st - 6th 10. Approve Plans/Water Trunk/Crosstown Blvd. 11. Accept Deed/Fire Station *3 12. Approve pay Equity Implementation Report Mayor/Council Input Approval of Claims Adjournment *The developer has requested that Council discuss this item at 9:00 or 9:30 as he cannot be here until that time. - - - REGULAR CITY COUNCIL MEETING - JANUARY 21, 1992 TABLE OF CONTENTS AGENDA APPROVAL.............................................. 1 APPROVAL OF rUNUTES.......................................... 1 PINEWOOD ESTATES SKETCH PLAN................................. 1 MEADOWS OF ROUND LAKE STREET PROPOSAL (ALSO ON PAGE 4)....... 3 BOND .CALL/DEFEASANCE........................................ 3 NON-DISCUSSION ITEMS Approve Platting Application and Fees (Resolution 008-92).. 4 Accept Park Dedication/Indian Meadows...................... 4 Release Escrows/Kensington 1st - 6th....................... 4 Accept Deed/Fire Station .3................................ 4 MEADOWS OF ROUND LAKE STREET PROPOSAL........................ 4 PIR DISCUSSION AND BUDGET ADOPTION Resolution No. 009-92 Amending PIR Budget.................. 6 Resolution No. 010-92 Clsoign 1980A & 1986A Funds.......... 6 COON CREEK MAINTENANCE PROJECT PROPOSAL...................... 6 APPOINT MEMBER & ALTERNATE TO LRRWMO Resolution No. 011-92 J. Schrantz, Member, Bruce Perry, Alternate.................................... 7 COMPREHENSIVE PLAN CHANGES REQUESTED......................... 7 APPROVE PLANS/WATER TRUNK/CROSSTOWN BOULEVARD Resolution No. 012-92. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 APPROVE PAY EQUITY IMPLEMENTATION REPORT..................... 7 APPROVAL OF CLAIMS........................................... 8 ADJOURNMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 ~ CITY of ANDOVER Regular city Council Meeting - January 21, 1992 Minutes The Regular Bi-Monthly Meeting of the Andover city Council was called to order by Mayor Ken Orttel at 7:30 P.M. , January 21, 1992, at the Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, Minnesota. Councilmemhers present: Jacobson, McKelvey, Perry, Smith Councilmembers absent: None Also present: City Administrator, James Schrantz City Attorney, William G. Hawkins Assistant City Engineer, Todd Haas Finance Director, Howard Koolick Others AGENDA APPROVAL It was agreed to add under Staff, Committee, Commissions the following: a) Appoint Member and Alternate to the Lower Rum River Water Management Organization; b) Comprehensive plan Changes that have been Requested. MOTION by Perry, seconded by Jacobson to approve the agenda as amended. Motion carried unanimously. APPROVAL OF MINUTES - JANUARY 7, 1992 MOTION by Jacobson, seconded by Smith to approve the minutes of January 7, 1992 as presented. Motion carried unanimously. PINEWOOD ESTATES SKETCH PLAN Mayor Orttel explained that the property involved is Santa's Tree Farm and will be an urban housing development. Todd Haas reviewed his memo explaining that the site is south of the Andover Elementary School and is being developed by Chuck Cook of Continental Development. The Andover Review Committee reviewed the plan along with the Planning and Zoning Commission. The property is presently located in 3 zoning districts - R-l, R- 3 and R-4. The R-l and R-3 districts will need to be rezoned to R-4, which allows for 11,400 square foot lots. Mr. Baas noted that there are two plans. Alternate A hñs a problem in that one of the lots is proposed to access Andover Boulevard, which is contrary to ordinance which requires that no los front on County roads. The right-of-way of street intersections shall be rounded by a radius of not less than 20 feet. The radius for a county road should be at 30 feet. The lots along Andover Boulevard and Hanson Boulevard will require a 40 foot setback. The Andover Review Committee is recommending that the two cul-de- sacs be connected. If this is done, the developer may be able to gain addi tional lots. The Review Commmittee is also recommending --- -- Regular City Council Meeting Minutes - January 21, 1992 Page 2 that the cul-de-sac on the west side of the plat be shortened to allow for better confiquration of the lots. With this configuration the deveioper may lose one lot. Mr. Haas noted that the Review Committee is recommending the proposed south access to Hanson Boulevard be relocated across from the existing 147th Avenue which is on the east side of Hanson Boulevard. This will provide a full intersection and may at some time in the future warrant signals. The developer will be required to obtain all necessary permits from the DNR, Army Corps of Engineers, Coon Creek Watershed District, etc. The Planning Commission had the following concerns: 1) the lots near the power line easement along Hanson Boulevard and the possible health hazard as well as the impact on structures; 2) the "SO curve of 148th Lane to Hanson Boulevard appears to be too close to the intersection; 3) Commissioners Peek, Jovanovich and Apel did not agree with the proposal to eliminate the cul-de- sacs; 4) sign permits should be applied for at the time of the preliminary plat. Mayor orttel questioned where the access would be for Lots 27, 28 and 29 in the southern part of the plat. Chuck Cook, Continental Develoïment, explained that the street pattern woulâla1Tow'fõr this i he acquires the Lindgren property. Councilmember Jacobson asked what the plans are for a park since there is an existing park on the north side of the plat. Chuck Cook stated that money in lieu of land will be given. Mr. Jacobson noted that he would rather see cul-de-sacs than straight through streets. John Davidson, TKDA, stated that this property lies just outside of the MUSA boundary and is one of the number one priority areas to be included in the MUSA bound~ry. Be deepening the sewer through this plat, the area south of County Road 20 And west of Nightingale could be served by sewer. That sewer should be provided for now. The first 5000 feet of sewer would be approximately $100,000 or 100 acres of assessment. None of the area, including Pinewood Estates has been assessed for area benefit. The 40 acres to the west of the proposed sewer route and the 20 acres north of the school are city owned property. The sewer would be 17 feet deep at Andover Boulevard to 26 feet deep at the highest part of the plat. Jim Schrantz suggested holding a public hearing for those people to see if they want to buy into the system. nayor Orttel felt that staff could do this on an informational basis. The financing should be checked into also. rH='~U.J..C1L \,..J. '-y \..O~ ·C~J. f'leeclng Minutes - Janua 21, 1992 Page 3 Council discussed the drainage for the plat and the cul-de-sacs. Mr. Cook indicated that there is a lot of low land in the northeast and northwest side of Hanson Boulevard. He had asked that John Davidson check to see if those areas could be used for ponding, and if not, the drainage would be done within the plat. Councilmember MCKelvey asked Mr. Cook about the possibility of putting in a walkway from this plat to the Andover Elementary School. Mr. Cook agreed that was possible. MEADOWS OF ROUND LAKE STREET PROPOSAL Mayor Orttel asked that this item be tabled until 9:00 or 9:30 so that the developer could be present. Council agreed. BOND CALL/DEFEASANCE, CONT. Mayor Orttel explained that the Council had asked that another firm submit a proposal for the bond cilll and defeasilnce. That has been received along with more information from the Springsted firm. William Hawkins stated that Casserly Molzahn & Associates has provided a report which states that at this time, there is no reason for the city to pursue advance refunding. It may cost the city money if they proceed. The question is what the city can do to obtain maximum rates for our funrts. In the Casserly material, Schedule 85-1 shows $1,104,000 in debt service funrts. That goes down very slowly anrj we should not be investing those funds in short term. The 1986 schedule inrticates that we have $1,285,000. The excess funds should be invested to coincide with the maturity of the bonds. Mr. Hawkins agreed with Casserly Molzahn that at this time we should not pursue refunding but we should sit down and take a look at our investments. Mr. Koolick stated that Council never funds projects ahead of time. Therefore, we have no conception of our needs a year from now. Councilmember Jacobson asked how long it takes to get the money when the ci ty bonds for a project. Mr. Kooli ck stated that it generally takes 4 to 6 weeks. Bob Thistle, Springsted, In~ gave a brief history of their firm and noted that in t11ë"last year they have done 63 refundings. He stated that Municipal treasury interest rates are at the lowest they have been in 20 years. Defeasance and refunding are frugal ilnd fiscally sound management. Based on the way the market is today, there is a potential of saving $126,000. The other option is to wait and see if the market will move up in a timely fashion. Dave M~lva~, Springsted Senior Vice pr~ident - noted thilt refunalng probably the most complicatea-tnlng that they do and they want the city to make sure they are confident with their decision. There are two issues - what to do with the money the city has and what to do with the debt the city has. At the present time, the interest riltes on these issues are 7.77% and 8.72% . - - . Regular City Council Meeting Minutes - January 21, 1992 Page 4 MOTION by Jacobson, seconded by Smith that at this time we do nothing. Discussion: Mayor Orttel didn't feel that we can afford to do nothing. Mr. Koolick stated that he would like to figure some estimates on what we have coming in for developments. Council agreed that Mr. Koolick should work with TKDA to determine the estimated costs of the 1992 improvement projects. Motion carried unanimously. NON-DISCUSSION ITEMS MOTION by Jacobson, Seconded by Perry to approve the following items: Item 4 - Approve Platting Application and Fees (See Resolution 008-92) Item 7 - Accept Park Dedication/Indian Meadows, subject to legal review of documents for correctness. Item 9 - Release Escrows/Kensington Estates 1st - 6th , reducing the escrow for Kensington Estates 5th by $2,000 for a total refund of $2,572.85. Item 11- Accept Deed/Fire Station #3 MOTION carried unanimously. MEADOWS OF ROUND LAKE STREET PROPOSAL Mayor Orttel explained that the developer has attempted to obtain the necessary permits from the Corps of Engineers and the DNR for the road we requested extending to Bunker Lake Boulevard. The developer doesn't feel that they can get all of the permits. They redrew the plat to eliminate a number of lots and asked if we would consider relocating the designated MSA road extending along the north to the road going south to Bunker Lake Boulevard. We would acquire the permits, assµme the cost of the right-of-way and use State Aid funds to build the street. We would build the section of the street through the low area where there would be no houses and they would build the part where there is housing. The cost of the right-of-way and the permits would be $400,000. Councilmember Smith asked if the reason they are requesting this is because the permits are difficult to obtain. Mayor Ortter noted that their point is that we want a major street going through the plat. They will have 1600 feet of street where they can't build any houses. Jim Newman, Nedeqaard Construction stated that if he loses 20 lots he can't afford to put the street in. Discussion was on the existing MSA designated street which is 145th Avenue along the south edge of Round Lake. The people in that neigh- borhood will not want that extended to the west if they are going to be going south. .~ - -... --- Regular City Council Meeting Minutes - January 21, 1992 Page 5 Dave Blackstead, 143th and Vintaqe - asked if part of the proposal is that the Meadows of Round Lake will come out on 143rd. Mayor Orttel explained that the MSA designation has always been there, but we want the people to go north and south, not east and west. John Davidson noted that there is a possibility that the permits could be denied. If a bridge is required, it would cost another $140,000. Don Leqqe, Vintaqe Street - would like the Council to stay with the south approach. If 145th is used, the people coming across the bridge in Ramsey would continue on 145th to Round Lake Boulevard. DOT statistics show 15 accidents per year in the three blocks on Round Lake Boulevard. Mr. Newman understood that the portion of the road that they would construct would be designated State Aid but would not be built to State Aid standards. Discussion was on what costs would be reimbursed by State Aid. Mr. Schrantz noted that MSA would be responsible for right-of-way and construction. He felt that the first thing we have to do is wait to see if the permits are approved. Councilmember Jacobson stated that if the permit costs are not paid by State Aid, the developer should pay them. Councilmember Perry didn't think that the city should pay the legal and permit costs. MOTION by Jacobson, seconded by Smith that the Council approves of the concept of spending MSA funds for approximately 1600 feet of construction of Eldorado Street and we are also amenable to paying for all the costs which would be reimbursable in State Aid funds, but the developer pay all non-reimbursable costs. This proposal is contingent on obtaining the necessary permits to construct the road. Council requests staff to proceed with the State Aid engineer to see if we can get the necessary MSA designation. Discussion: Mr. Newman stated that they are acquiring Rosella Sonsteby's property to do what the city wanted. He also noted that he is not in a position to proceed if he has to pay the permitting costs. Motion carried unanimously. (Recess 9:55 p.m. - Reconvene 10:08 p.m.) PIR DISCUSSION AND BUDGET ADOPTION Mr. Koolick reviewed his memo noting that there are three issues that require City Council attention. The first is that the Fire Department talked about refurbishing a fire truck and was that the purpose of the PIR fund. Second is that since the budget was adopted it has been amended; and third, two bonds have matured that have funds remaining. He asked what Council's intent was. Regular City Council Meeting Minutes - January 21, 1992 Page 6 Mayor Orttel questioned whether the remaining funds from the 1970 bond should be allocated back to the Fire Department and Public Works. Councilmember Perry stated that logically that money could be used for equipment in those departments but it should not be exclusively for those departments. Councilmember MCKelvey was under th" impression that Council har! told Public Works and the Fire Department that the money would be used for capital projects and equipment and one of the major items was the refurbishing of 4881. Mayor Orttel mentioned that Dave Almgren has requested that we build a garage at City Hall for the city vehicles that are stored outside. He noter! that this is on the agenda tonight but could be handled along with this item. Council agreed that a garage is needed. Councilmember Perry asked if the 1980A and 1986A bond money goes into public or capital improvements. He. Koolick noted that it is public. MOTION hy Perry, seconder! by Jacobson to adopt a resolution ãmenaíng the 1992 Permanent Improvement Revolving Fund Budget as presented. Motion carried unanimously. (See Resolution 009-92) MOTION by Jacobson, seconded hy Smith to adopt a resolution ClõsTng the 1980A Improvement Bond Fund and the 1986A Refunding Bond'Fund and transferring the remaining funds to the Permanent Improvement Revolving Fund. Motion carried unanimously. (See Resolution 010-92). COON CREEK MAINTENANCE PROJECT PROPOSAL Me. Schrantz explained that the Coon Creek Watershed District has requested that the city consider a proposal for a cooperative effort to clean Coon Creek from 133rd Avenue to South Coon Creek Drive. Frank Stone, Public Works Superintendent, extimated that it wi 11 take about 8 weeks to do this project using 3 Public Works employees at a cost of approximately $11,000. The areas along the golf course will require a track machine which costs about $3,000 a week. Me. Stone felt that we could probably help for 4 weeks; howeve r , he wants to know what the cost will be. Council agreed that we could help if the watershed District picks up the cost. -- ~ - - --..- .-- . , - Regular City Council Meeting Minutes - January 21, 1992 Page 7 APPOINT MEMBER AND ALTERNATE TO LOWER RUM RIVER WATER MANAGEMENT ORGÃNIZATlON MOTION hy Jacobson, seconded by Smith to appoint James Schrantz as member and Bruce Perry as alternate to the Lower Rum River Water Management Organization. Motion carried unanimously. (See Resolution No. Oll-92) COMPREHENSIVE PLAN CHANGES REQUESTED Mr. Schrantz reviewed Dave Carlberg's memo regarding changes to the Comprehensive plan Amendment for the WDE Site requested by the Metropolitan Council. He noted that most of the items have been handled. Council asked that the amendment be brought to the next meeting with Item 2 of the memo being the only item that requires Council attention. APPROVE PLANS¡WATER TRUNK/CROSSTOWN BOULEVARD John Davidson noted that they have been trying to deal with Anoka County on their plans for Crosstown Boulevard. Me Davidson is proposing to extend the watermain up to 148th and over to the east side of the park and north to Crosstown. Councilmember MCKelvey asked if the watermain could go down Andover Boulevard and up through Pinewood Estates. Mr. Davidson stated that their concern was the time frame as they didn't know when pinewood Estates would be developed. Councilmember Jacobson asked where the money is coming from to pay for the watermain. Mr. Davidson stated that it will come from Trunk, Source and Storage. MOTION by Smith, seconded by Jacobson adopting a resolution approvIng final plans and speci fications and ordering advertisement for bids for Proj~ct 91-19, Crosstown Trunk Watermain. Motion carried unanimously. (See Resolution 012-92) APPROVE PAY EQUITY IIIPLEIIENTATIO[~RErOR:l' Mayor Orttel explained that this is the report that has to to go the State. - - -....- - - - Regular City Council Meeting Minutes - January 21, 1992 Page 8 MOTION by Jacobson, seconded by MCKelvey to approve the Pay ---~-- the state of EqUlty Implcmentation Report and forward it to Minnesota. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by smith, seconded by Jacobson to approve claims in the ãmount of $561,969.12. Motion carried unanimously. MOTION by McKelvey, seconded by Smith to adjourn. Motion carried unãn1Ïñõusly. Meeting adjourned at 10:50 P.M. Respectfully submitted, ( / - I ,. ~ ?<-Cè Vicki Volk City Clerk