HomeMy WebLinkAboutCC August 4, 1992
CA. CITY of ANDOVER
REGULAR CITY COUNCIL MEETING
August 4, 1992
Call to Order - 7:30 P.M.
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. Special Use Permit/Area Identification Sign/Pinewood Est.
2. Ordinance 8, Sec. 8.07 Amendment
3. Ordinance 10, Sec. 8.04 Amendment
4 . Award Bond Sale
5. Award Sale/Certificates of Indebtedness
6 . Right-of-way Acquisition/Meadows of Rd. Lk/Eldorado st.
7. Comprehensive Water plan Supplemental Report
Staff, Committee, Commissions
8. Discussion on publishing Ordinances vs. Summaries
9. Adopt Drug Free Workplace Policy
10. Receive Budget/Set Work Session
11. Deferred Assessment Policy Discussion
12. Approve 1992 Union Contract
13. Probationary Increase/Chris Olson
14. Approve Joint Powers Agreement/Community Education
15. Appoint Quad Cities Cable Commission Representative
Non-Discussion items
16. Approve Final plat/Pheasant Meadows
17. Award Bids/92-3/Pinewood Estates phase I
l8. Approve plans & Specifications/92-9/176th Lane
19. Approve Change Order to 91-14 for 92-9
20. Approve Hold Harmless Agreement/Winslow Hills 2nd
21. Approve Change order/92-7/Grace Lutheran watermain
Mayor-Council Input
Approval of Claims
Adjournment
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REGULAR ANDOVER CITY COUNCIL MEETING - AUGUST 4, 1992
TABLE OF CONTENTS
AGENDA APPROVAL . . . · · · · · · · · · · · · · · · · · · · · · · 1
APPROVAL OF MINUTES . · · · · · · · · · · · · · · · · · · · · · · 1
SPECIAL USE PERMIT/AREA IDENTIFICATION SIGN/PINEWOOD ESTATES
ResolutIon R136-92 to approve permIt · · · · · · · · · · · · · 1
ORDINANCE 8, SECTION 8.07 AMENDMENT
MotIon to approve · · · · · · · · · · · · · · · · · · · · · · 2
ORDINANCE 10, SECTION 8.04 AMENDMENT
MotIon to approve · · · · · · · · · · · · · · · · · · · · · · 2
AWARD BOND SALE
ResolutIon R137-92 to award sale to FBS Investment ServIce . · 2
AWARD SALE/CERTIFICATES OF INDEBTEDNESS
MotIon to award to Flrstar Bank · · · · · · · · · · · · · · · 3
RIGHT-OF-WAY ACQUISITION/MEADOWS OF ROUND LAKE (table) · · · · · 3
COMPREHENSIVE WATER PLAN SUPPLEMENTAL REPORT · · · · · · · · · · 3
ResolutIon R138-92 orderIng well and pumphouse #4 · · · · · · 4
STOP SIGN/MEADOWS OF ROUND LAKE . · · · · · · · · · · · · · · · · 4
NON-DISCUSSION ITEMS
Adopt drug-free workplace polIcy. · · · · · · · · · · · · · · 4
ProbatIonary Increase/ChrIs Olson · · · · · · · · · · · · · · 4
Approve JoInt Powers Agreement/CommunIty EducatIon. · · · · · 4
Quad CItIes Cable CommIssIon RepresentatIve (later recalled) · 4
ResolutIon R139-92 approvIng fInal plat/Pheasant Meadows. · · 4
ResolutIon R140-92 awardIng blds/92-3/Plnewood Estates Ph 1 · 4
ResolutIon R141-92 approvIng plans & specs/176th Lane · · · · 4
Approve hold harmless agreement/Wlnslow HIlls 2nd · · · · · · 4
ResolutIon R142-92 approvIng change order/Grace Lutheran/Water 4
DISCUSSION ON PUBLISHING ORDINANCES VERSUS SUMMARIES · · · · · · 4
MotIon to publIsh summarIes of ordInances · · · · · · · · · · 5
RECEIVE BUDGET/SET WORK SESSION (August 11, FIre StatIon #1) · · 5
DEFERRED ASSESSMENT POLICY DISCUSSION . · · · · · · · · · · · · · 5
APPROVE 1992 UNION CONTRACT. · · · · · · · · · · · · · · · · · · 5
MotIon to approve · · · · · · · · · · · · · · · · · · · · · · 6
MotIon to apply health Insurance coverage to all employees. · 6
APPROVE CHANGE ORDER TO IP91-14 FOR IP92-9
ResolutIon R143-92 approvIng change order · · · · · · · · · · 6
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Regular Andover City Council MeetIng - August 4. 1992
Table of Contents
Page II
APPOINT QUAD CITIES CABLE COMMISSION REPRESENTATIVE
Motion to accept resignation of M. Coleman/appoint V. Volk · · 6
RESIGNATION/FINANCE DIRECTOR · · · · · · · · · · · · · · · · · · 6
Motion to accept · · · · · · · · · · · · · · · · · · · · · · · 7
MAYOR/COUNCIL INPUT <Phones In parks) · · · · · · · · · · · · · · 7
APPROVAL OF CLAIMS · · · · · · · · · · · · · · · · · · · · · · · 7
ANDOVER BOULEVARD SEWER TRUNK PROJECT
Motion to readvertlse for bids. · · · · · · · · · · · · · · · 7
ADJOURNMENT . . . . · · · · · · · · · · · · · · · · · · · · · · · 7
CA. CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - AUGUST 4, 1992
MINUTES
The Regula. Bi-Monthly Meeting of the Andove. City Council was called
to o.de. by Mayo. Ken O.ttel on August 4, 1992, 7:30 p.m., at at the
Andove. City Hall, 1685 C.osstown Bouleva.d NW, Andove., Minnesota.
Councilmembe.s p.esent: McKelvey, Pe..y, Smith
Councilmembe.s absent: Jacobson
Also p.esent: City Atto.ney, William G. Hawkins
City Finance Di.ecto., Howa.d Koollck
City Planner, Dave Ca.lbe.g
City Administ.ato., James Sch.antz
Othe.s
AGENDA APPROVAL
Add Item 7a, Stop Sign/Meadows of Round Lake, and Item 22, Accept
Resignation/Finance Di.ecto..
MOTION by Pe..y, Seconded by Smith, the Agenda as amended. Mot! on
ca..led on a 4-Yes, 1-Absent (Jacobson) vote.
APPROVAL OF MINUTES
July 21, 1992: Co..ect as w.itten.
MOTION by Pe..y, Seconded by McKelvey, the Minutes of July 21 as
p.esented. Motion ca..led on a 3-Yes, 1- P.esent (smith), 1-Absent
(Jacobson) vote.
SPECIAL USE PERMIT/AREA IDENTIFICATION SIGN/PINEWOOD ESTATES
M.. Ca.lbe.g explained the .equest of Continental Development to
const.uct th.ee a.ea identification signs fo. Plnewood Estates. The
cu..ent o.dinance allows only one sign peL development; howeve., the
Planning and Zoning Commission has .ecommended an amendment to the
o.dlnance to allow othe.s. That Is the next Agenda item this evening.
Counc i I ag.eed to one sign as .ecommended by the Planning Commission
and to conslde. the othe.s following the next Agenda Items.
MOTION by McKelvey, Seconded by SmIth, g.antlng the Special Use
Pe.mlt .equest of Continental Development Co.po.atlon, Inc. , to e.ect
an a.ea identIfication sign on Lot 11, Block 4, Pinewood Estates.
(See Resolution R136-92) Motion carried on a 4-Yes, l-Absent
(Jacobson) vote.
Regular Andover City Council Meeting
Minutes - August 4, 1992
Page 2
ORDINANCE 8. SECTION 8.07 AMENDMENT
Mr. Carlberg reviewed the proposed amendment to the ordinance to allow
developments to have additional area Identification signs If approved
by the Andover Review Committee and the City Council.
The Counc II clarified Section (D)(2)h.2. to read: One sign per
development is allowed by Special Use. Additional signs must be
reviewed by the Planning and Zoning Commission and the Andover Review
Committee (ARC) and approved by the City Council.
MOTION by Perry, Seconded by McKelvey, Ordinance No. 8XXX with the
change to Item 2 as stated. Motion carried on a 4-Yes, l-Absent
(Jacobson) vote.
ORDINANCE 10. SECTION 8.04 AMENDMENT
MOTION by Smith, Seconded by Perry, Ordinance lOU, the Ordinance
amending Ordinance No. 10, the Subdivision and Platting Ordinance of
the City of Andover as presented. Motion carried on a 4-Yes, l-Absent
(Jacobson) vote.
Counc i I agreed that the request by Continental Development for two
additional signs for Plnewood Estates can go directly to the ARC since
the Planning Commission has given conceptual approva I .
AWARD BOND SALE
Attorney Hawkins reviewed the two bids opened this afternoon for
$4,800,000 General Obligation Temporary Improvement Bonds, Series
1992A. The fOllowing bids were received:
FBS Investment Service, Inc., bid price of $4,778,400, total
Interest cost of $568,800, at a net Interest rate of 3.95%
Piper Jaffray, Inc., bid price of $4,776,960, total Interest cost
of $584,640, at a net Interest rate of 4.06%
Attorney Hawkins recommended the bid be awarded to the low bidder of
FBS Investment Service, Inc.
MOTION by McKelvey, Seconded by smith, a Resolution awarding the
sale of $4,800,000 In General Obligation Temporary Improvement Bonds,
Series 1992A, to FBS Investment Services, Inc. (See Resol uti on
R137-92) Motion carried on a 4-Yes, l-Absent (Jacobson) vote.
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Regular Andover City Council Meeting
Minutes - August 4, 1992
Page 3
AWARD SALE/CERTIFICATES OF INDEBTEDNESS
Attorney Hawkins revIewed the two quotes receIved for the sale of
$180.000 of CertIfIcates of Indebtedness to fInance equIpment for the
City. ThIs Is a fIve-year oblIgatIon. The two quotes are:
Norwest Investment ServIces, Inc., bId prIce of $180,000, total
Interest cost of $31,212, at a net Interest rate of 5.78 %
Flrstar Bank of Minnesota, N.A., bId prIce $180,000. total Interest
cost of $28.854. at a net Interest rate of 5.34%
He recommended the award be given to Flrstar Bank of Minnesota, N.A.
as the low bidder. Mayor Orttel noted that the annual payments will
be about what was paId on prior Indebtness that has been paid off.
MOTION by Perry, Seconded by McKelvey, to award the sale of the 1992
Certificates of Indebtedness In the amount of $180,000 to Flrstar Bank
of Minnesota, N.A. Motion carrIed on a 4-Yes, 1-Absent (Jacobson)
vote.
RIGHT-OF-WAY ACQUISITION/MEADOWS OF ROUND LAKE/ELDORADO STREET
Mayor Orttel explained Nedegaard Construction has been granted an
extentlon to their optIon on the property for the right-of-way for
Eldorado Street south to CoRd 116. That optIon runs to September 30,
1992, and the CouncIl Is requested to decide whether the CIty should
buy that easement or walt for the approval of the crossing from the
DNR.
Because the papers from the City on the Justification for the need of
that crossIng have Just been forwarded to the DNR. the Counc I I agreed
to walt until the first meeting In September. The Item Is to be
placed on the September 1. 1992, CouncIl Agenda.
COMPREHENSIVE WATER PLAN SUPPLEMENTAL REPORT
Mayor Orttel recalled that the Council asked for a financial report as
to whether the funds were available to construct Well #4. Mr. Koolick
reported his research Indicates there Is over $650,000 avaIlable for
constructIon, which Is considerably more than the estimated cost to
construct the well and pumphouse.
Mr. Schrantz stated he and Mr. Davidson of TKDA would like to retest
the well by City Hall for radIum prIor to closing it up. Mayor Orttel
also noted the problem of the low water supply and that 1 t Is
ImperatIve that another well be brought on lIne.
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Regula~ Andove~ City CouncIl Meeting
MInutes - August 4, 1992
Page 4
(Comp~ehenslve Wate~ Plan Supplemental Repo~t. Continued)
MOTION by McKelvey, Seconded by smIth, the ResolutIon o~de~Ing the
Imp~ovement of well and Pumphouse #4, P~oJect No. 93-13, fo~ the wate~
system and dIrecting the p~epa~atlon of fInal plans and
specIfIcatIons. (See ResolutIon R138-92) MotIon ca~~Ied on a 4-Yes.
I-Absent (Jacobson) vote.
STOP SIGN/MEADOWS OF ROUND LAKE
Mayo~ O~tteI ~epo~ted he has ~ecelved complaInts f~om the ~esldents
east of the Meadows of Round Lake p~oJect whe~e the const~uctlon
vehicles f~om that p~oJect go th~ough at high speeds. They a~e askIng
fo~ a tempo~a~y stop sign o~ "const~uction· signs at the east end of
the p~oJect.
F~ank Stone, Public Wo~ks Supe~viso~, stated he will get a stop sign
at that co~ne~ as soon as possIble. Councllmembe~ Pe~~y also
suggested that the She~iff's Depa~tment be asked to pat~ol that a~ea
to be su~e that the const~uction t~affic Is stopping.
NON-DISCUSSION ITEMS
MOTION by Smith, Seconded by McKelvey, int~oduclng a block motion on
Items:
9. Adopt D~ug F~ee Wo~kplace Policy
13. P~obatlona~y Inc~ease/Chrls Olson
14. App~ove Joint Powe~s Ag~eement/Communlty Education
15. Appoint Quad Cities Cable Commission Rep~esentative (Recalled
late~ in the meeting)
16. App~ove final plat/Pheasant Meadows (See Resolution RI39-92)
17. Awa~d Bids/IP92-3/Pinewood Estates Phase I (See Resolution
R140-92)
18. App~ove Plans & Specificatlons/IP92-9/176th Lane (See
Resolution R141-92)
20. App~ove Hold Ha~mless Ag~eement/Winslow Hills 2nd
21. App~ove Change O~de~/IP92-7/G~ace Luthe~an Wate~main (See
Resolution RI42-92)
MotIon ca~~Ied on a 4-Yes, I-Absent (Jacobson) vote.
DISCUSSION ON PUBLISHING ORDINANCES VERSUS SUMMARIES
Mr. Carlberg asked the CouncIl to consider the publIshIng of a summary
of la~ge o~dlnances ~athe~ than the p~esent p~actice of p~inting all
ordinances ve~batlm. The cost of publishing la~ge o~dlnances is ve~y
expensive. If a summary is publIshed, the City CouncIl must approve
the text of the summa~y prio~ to publication.
Regular Andover CIty CouncIl MeetIng
MInutes - August 4, 1992
Page 5
(DIscussIon on PublIshIng OrdInances versus SummarIes, ContInued)
MOTION by SmIth, Seconded by McKelvey, that the City CouncIl dIrect
Staff to prepare summarIes of ordInances used In our publIshing when
It exceeds one page of publIshIng. It wI II come before the CouncIl for
approva I . DISCUSSION: Counc I I also suggested that when publIshIng
notices of hearIngs, etc., that crossroads be used rather than Just
the legal descrIptIon so the resIdents know what area Is beIng
consIdered. Attorney HawkIns advIsed the legal be used but that a
"commonly known as..." phrase be added for easIer IdentIfIcatIon.
MotIon carrIed unanimously.
RECEIVE BUDGET/SET WORK SESSION
Mr. Koollck revIewed the fIrst draft of the 1993 budget and tax levy,
notIng the budget must be certIfIed and delIvered to the County
AudItor by September 15.
Counc I I agreed to hold a work sessIon on the budget on Tuesday, August
11, 1992, at the maIn fIre statIon on Crosstown Boulevard and 139th.
DEFERRED ASSESSMENT POLICY DISCUSSION
Mr. Koollck revIewed the polIcIes on assessment deferrals of other
cItIes for senIor cItIzens and dIsabled IndIvIduals. He recommended a
polIcy Include some Interest accumulation but that It not be tIed to
both Income and property value. He felt It would be better to use an
Income level to determine hardship, as there doesn't seem to be a
correlatIon between the value of the property and the abIlIty to pay.
After some dIscussIon, the CouncIl agreed to revise the Deferred
Assessment PolIcy to use an Income lImit to determIne hardshIp, that
Is $18,000 per year for 1992, whIch Is to be Indexed. The term of the
deferral should be untIl the property Is sold, death of the applIcant,
or the loss of homestead. No annual renewal wIll be requIred; however,
the applIcant Is to notIfy the CIty If he/she Is no longer eligIble
for the deferral. The Interest would be at the same rate as the loan
for the project and should be paId annually. The assessment plus
Interest due Is payable upon the expIratIon of the deferral.
Mr. Koollck stated he would draft an ordInance for CouncIl
consIderatIon at the next meetIng.
APPROVE 1992 UNION CONTRACT
Mr. Schrantz explaIned the changes to the UnIon Contract are what were
agreed to prevIously by the CouncIl.
Regula~ Andove~ City Council Meeting
Minutes - August 4, 1992
Page 6
(App~ove 1992 Union Cont~act, Continued)
MOTION by Pe~~y, Seconded by Smith, app~oval of the Union Cont~act
fo~ 1992 with the changes that we~e p~esented. Motion ca~~led on a
4-Yes, 1-Absent (Jacobson) vote.
Mayo~ O~ttel asked fo~ a motion that the family health Insu~ance
cove~age Inc~ease app~oved In the Union Cont~act apply to all City
employees.
MOTION by McKelvey, Seconded by SmIth, to so move. MotIon ca~~led
on a 4-Yes, i-Absent (Jacobson) vote.
APPROVE CHANGE ORDER TO IP91-14 FOR IP92-9
M~. Sch~antz was conce~ned that the p~oJect will be 5 pe~cent oVe~ the
estimated quote given at the public hea~lng. Counc II noted that 1£
the cost exceeds 5 pe~cent, the polley has been to ~ecall the publIc
hea~lng and ask the ~esldents If they wish to p~oceed.
MOTION by SmIth, Seconded by McKelvey, the Resolution app~ovlng
change o~de~ to P~oJect No. 91-14 fo~ the Imp~ovement of P~oJect No.
92-9 fo~ st~eet const~uctlon, gIven that the p~oJect cost does not
come In at mo~e than 5 pe~cent ove~ the o~lglnal estImation. If tha t
Is the case, then we will ~ecall the publIc hea~lng on the matte~.
(See Resolution R143-92) Motion ca~~led on a 4-Yes, 1-Absent
(Jacobson) vote.
APPOINT QUAD CITIES CABLE COMMISSION REPRESENTATIVE
Counc II ag~eed to ~ecal I this Item f~om the motion fo~ Non-Discussion
Items (see page 4). M~. Sch~antz stated MelInda Coleman Is ~eslgnlng
as the City's ~ep~esentatlve on the Quad Cities Cable Commission.
She belIeves It would be bette~ to have a ~ep~esentatlve from the CIty
Staff o~ City Council se~ve In that capacity. VickI Volk, the City
Cle~k, has ag~eed to se~ve on the CommIssion.
MOTION by Pe~~y, Seconded by McKelvey, to accept the ~eslgnatlon of
MelInda Coleman and appoint Vlcto~la Volk as the Andove~
~ep~esentatlve to the Quad CItIes Cable CommissIon and ask fo~ a
qua~te~ly ~epo~t to the Council on the CommissIon's actIvItIes.
Motion ca~~led on a 4-Yes. 1-Absent (Jacobson) vote.
ACCEPT RESIGNATION/FINANCE DIRECTOR
Counc ¡I advised Staff to adve~tlse fo~ the vacant posItIon In this
weekend's newspape~ at a sala~y ~ange of $31,000 to $41,000, depending
on qualIfIcatIons. They also p~efe~~ed to have Staff Inte~vlew the
candidates and make a ~ecommendatlon of the top candidates.
,- . .. -~
Regula. Andove. City Council Meeting
Minutes - August 4, 1992
Page 7
(Accept Resignation/Finance DI.ecto., Continued)
MOTION by Pe..y, Seconded by McKelvey, that we accept the
.eslgnatlon of Howa.d Koollck as Finance DI.ecto., and along with
accepting the .eslgnatlon, give ou. slnce.e thanks fo. the wo.k that
he has done fo. the City of Andove.. It has been a pleasu.e having
him assist and advise us. Thank you. Motion ca..led on a 4-Yes,
1-Absent (Jacobson) vote, with the othe. Councllmembe.s also
exp.esslng thel. thanks to M.. Koollck fo. the wo.k he has done.
MAYOR/COUNCIL INPUT
F.ank Stone, Public Wo.ks Supe.vlso., stated the th.ee phones f.om the
pa.ks have been .emoved. He Is In the p.ocess of .eplaclng them with
two cellula. phones. One will not be needed at the City Hall sl te
because a pay phone Is available at which eme.gency calls can be made
fo. f.ee. The money will come f.om the telephone account f.om the
funds saved by .emovlng the existing phones. Counc II advised M..
Stone to p.oceed.
APPROVAL OF CLAIMS
MOTION by Pe..y, Seconded by Smith, the Schedule of Bills dated July
31, 1992, In the amount of $125.848.37. Motion ca..led on a 4-Yes.
1-Absent (Jacobson) vote.
ANDOVER BOULEVARD SEWER TRUNK PROJECT
M.. Sc.hantz stated he has negotiated fo. the needed easement on
Andove. Bouleva.d. with the pape.s to be signed this F.lday. The
cont.act fo. this p.oJect expl.es on August 15. If the pape.s a.e not
signed fo. some .eason and the cont.act expl.es. he asked fo.
autho.lzatlon to .ebld the cont.act so the p.oJect Is not delayed.
Mayo. O.ttel asked fo. a motion to autho.lze the .eadve.ltslng fo.
bids on the Andove. sewe. t.unk p.oJect In the event that the time
expl.es on the bids al.eady accepted. (P.oJect IP92-8)
MOTION by Smith. Seconded by Pe..y, to so move. Motion ca..led on a
4-Yes, 1-Absent (Jacobson) vote.
The Counc II ag.eed to meet with the Ham Lake City Council at thel.
meeting on August 24. 1992, 7:30, .ega.dlng the Improvement of
Unlve.slty Avenue.
MOTION by Smith to adJou.n. Mayo. O.ttel decla.ed the meeting
adJou.ned at 8:50 p.m.
~~ecttuoIY1T~~
\ W ", e· .. L-
a ella A. Peach, ~co'dlng Sec.eta.y