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Home My WebLink AboutSP June 6, 1991 SPECIAL ANDOVER CITY COUNCIL MEETING - JUNE 6, 1991 TABLE OF CONTENTS ONE-HALF CENT SALES TAX OPTION . · · · · · · · · · · · · · · · · · 1 Resolution R085-91 to approve . · · · · · · · · · · · · · · · · 1 CHANGE ORDER/HYDRANT FOR FIRE STATION #1 · · · · · · · · · · · · · 1 Motion to award to Mille Lacs Contracting. Inc. · · · · · · · · 1 COMPENSATION SYSTEM FOR THE CITY OF ANDVER . · · · · · · · · · · · 1 UNION CONTRACT . · · · · · · · · · · · · · · · · · · · · · · · · · 2 MotIon to approve contract · · · · · · · · · · · · · · · · · · 2 Motion to approve Public Works salary schedule · · · · · · · · 3 Motion to increase health insurance benefits to non-union employees · · · · · · · · · · · · · · · · · · · · · · · · · 3 ADJOURNMENT . . · · · · · · · · · · · · · · · · · · · · · · · · · 3 ~ CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - JUNE 6. 1991 MINUTES A SpeclaJ Meeting of the Andover City CouncIl was called to order by Mayor Ken Orttel on June 6. 1991. 7:20 p.m.. at the Andover CIty Hajj. 1685 Crosstown BouJevard NW. Andover. Minnesota. Councllmembe~s present: Jacobson. McKelvey. SmIth Councllmember absent: Perry Also present: CIty Finance Director, Howard Koollck; CIty Admlnlstrator/ Engineer. James Schrantz ONE-HALF CENT SALES TAX MOTION by Jacobson, Seconded by SmIth, the Resolution supporting the county adoption of the local optIon to the saJes tax. (See Resol uti on R085-91) MotIon carried on a 4-Yes. l-Absent <Perry) vote. CHANGE ORDER/HYDRANT FOR FIRE STATION #1 MOTION by Jacobson. Seconded by Smith. approvaJ of the quote from Mille Lacs ContractIng. Inc. . for the extensIon of watermaln In the new CIty fire statIon In the amount of $6.850; authorIze the expenditure and the change to allow the Installation with the money to come from the bond. Motion carried unanImously. COMPENSATION SYSTEM FOR THE CITY OF ANDOVER Frank Stone was also in attendance. Cy Smythe. consultant. reviewed his May 13. 1991. letter ~egardlng the compensation system for the City of Andover under State Pay Equity LegIslation. The City must be In compJiance by December 31. 1991. and report Its pay structure and Job values to the State Department of Employee ReJatlons (DOER). He explaIned that the City will have to make a few adjustments. but his proposal provIdes a framework where the City can develop a structure and move employees within that structure based In large part on their performance and progress toward the stated goals within the Job cJ assi f IcatIon. EmpJoyees will be evaluated each year and would be moved In the program. Once an employee reaches the top of the range. he/she would be on the InfJatlonary scale. Mr. Smythe explained the proposed scales were based on Information received from Mr. Schrantz relative to the CIty's current salary structure. He also explained the one problem wIth the law Is that I t does not take Into account the market value of the position. as a lot of cIties are already payIng double the market. He predicted this -- ' Special CI ty Council Meeting Minutes - June 6, 1991 Page 2 (CompensatIon System for the CIty of Andover. Continued) will be chaIJenged in the courts. as many citIes and counties fInancially are not able to come Into compliance. The law calls for penaltIes for those not In complIance; however. the DOER must to go the legIslature to have the penalties enacted. If an employee Is currentlY over the top of the scale. small er Increases w II I need to be given for a period of time to bring that employee In line with the scale. Mr. Smythe felt i f the CIty adopts his recommendations. much progress wIll have been made toward complIance. but It may take up to three years to meet all requirements. depending on how the law evolves. The City may be temporarily out of compliance and may have to fIle complaints along with the other cities. Discussion was on the proposal. how It was determined. how It affects the various employees. the problems resulting from the law. and Its effect on the City. Counc i I was concerned with the cost to meet the law. Mr. Koollck was asked to determIne those costs and report back to the Council. (Councilmember Jacobson left the meeting at this tIme. 8: 15 p.m.) Counc i J had no problem with the proposal at thIs time. No actIon was taken pending receipt of the costs that was asked from Mr. Koolick. UNION CONTRACT Mr. Smythe explained the contract agreed to by the Public Works employees includes only three changes: rate Increase of 4 percent. an Increase In the City's contribution for health Insurance to $235 per month. and an Increase to 2 1/2 hours minimum paid at the highest rate for weekend duty. Mr. Stone stated he would like to train the three lead peopJe to become supervisors so they can be given more responsibilItIes. He will be drawIng up a proposal for Council consideration. He also said the union has sIgned the contract for the Anoka County Summer Youth Program. He recommended approving the contract with the three amendments to it. MOTION by Smi th. Seconded by McKelvey. to so move. Motion carried on a 3-Yes.. 2-Absent (Jacobson. Perry) vote. Special CIty Council Meeting Minutes - June 6. 1991 Page 3 <Union Contract. Continued) MOTION by McKelvey. Seconded by Smith. that we accept the salary schedule as lIsted for Public Works employees, effective January 1. 1991. DISCUSSION: Mr. Stone stated LuAnn Darveaux will be added to the list as a full-time employee. Motion carried on a 3-Yes. 2-Absent <Jacobson. Perry) vote. MOTION by SmIth. Seconded by McKelvey. that all other non-union employees eligible for benefits be allowed $235 per month for health Insurance effective January 1. 1991. MotIon carried on a 3-Yes, 2-Absent (Jacobson. Perry) vote. MOTION by SmIth. Seconded by McKelvey. to adjourn. MotIon carried on a 3-Yes. 2-Absent <Jacobson. Perry) vote. Meeting adjourned at 8:40 p.m. Respectfully submitted, ~~~C:L Marcella A. Peach RecordIng Secretary ~ CITY of ANDOVER Special City Council Meeting June 6, 1991 Call to Order 6:30 P.M. Bosell Hearing 6:45 P.M. Compensation System for the City of Andover 7:45 P.M. union Contract 8;00 P.M. Change Order/Hydrant for Fire station 11 B:05 P.M. 1/2 Cent Sales Tax Adjournment . ~- '_0..- ~ CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - JUNE 6. 1991 MINUTES A SpeclaJ MeetIng of the Andover City CouncIl was called to order by Mayor Ken Orttel on June 6. 1991. 6:39 p.m.. at the Andover CIty HaJI, 1685 Crosstown Boulevard NW. Andover. MInnesota. to deal wi th a dIscIplinary issue. CouncIlmembers present: Jacobson, McKelvey, SmI th Councllmember absent: Perry Also present: City Finance Director. Howard KooJick; CIty AdmInIstrator/ EngIneer. James Schrantz BOSELL HEARING Mr. Schrantz reviewed the documentatIon before the Council leadIng to the suspension of d'Arcy Bosell. CIty Zoning AdminIstrator, for one week. which equates to three working days for her. for violating the policy on personal use of the CIty's computer. He noted that he is workIng wIthin the guidelInes set forth by the Council whIch Is one verbal warning, one written warning. then dIscIplInary action. Ms. BoseJ I read a statement as what took place regarding her notifIcation of the suspensIon as weIJ as some background Information. She acknowledged she had made a poor Judgement In using the City's computer for the personal use on occasIon, though some was done In her capacity as an elected official for ISD #15. It was not done with malice nor wIllful Intent. statIng she Is sorry. Ms. BoseII also chalJenged the accuracy of some of the Items presented by Mr. Schrantz and argued that as a part-time empJoyee. she was not made aware of the official polIcy on use of the computer untIl 1 1/2 years after It was adopted. Her first warning was prIor to 1988. She also pointed out that only five flJes of over 500 that she has on the computer were found to be personal and requested that the suspensIon be set asIde and that she be reimbursed for the time she was suspended. Mr. Schrantz poInted out Ms. Bosel I had been warned about thIs before. and had signed a statement aJong wIth al] other employees that she Is aware of the polIcy and had agreed not to violate it again. He saId he only briefly looked at her files and picked out five to copy for the Counc i I . He did not look for any others. The Counc i I discussed the IncIdent In greater detail and reviewed the criteria for determIning whether or not the suspension should stand. It was generally felt that the procedure was followed correctly. that the proper warnings were gIyen accordIng to the guidelines, and that the poJ icy Is reasonable. They then dIscussed whether the discipline fits the offense. ·H .- SpecIal Ci ty CouncIl Meeting MInutes - June 6. 1991 Page 2 ( Bose I ] Hearing. Continued) After some deliberation. the Counc I I agreed wIth the AdmInIstrator's decIsIon. They questIoned how long such Items remaIn in an employee's fIle. CouncIlmember McKelvey stated generally they remain In the file permanently; however. they are no longer referred to after a certaIn perIod of time. CouncIlmember Smith suggested the Personnel Committee look Into thIs Item and the Issue of how long a warning Is consIdered before the process starts over. MOTION by Smith. Seconded by Jacobson. that the dIscIplInary actIon was reasonable and that the Counc I ] take no action. MotIon carrIed on a 4-Yes. l-Absent <Perry) vote. Ms. Bose] I read a statement on a second issue, that is her feel ing that the discpIine by Mr. Sch~antz was retaliatory and done with Intent of malIce because she went to the Mayor over a disagreement wi th Mr. Sch~antz about her attendance at a conventIon In Duluth. She felt the manner In which that Incident was handled was Inapp~oplate and unprofessIonal. Mr. Schrantz explained the reason he cancelled the reservations for Ms. BoseII was because of an oversIght on hIs part. It was a planners convention. so he dIdn't feel It was approprIate for her to attend; plus the Council had just cut the budget on all such expendItures. Mayor Orttel and CouncIlmember Smith both stated they didn't think It was retaJlatory. that they had known about the suspensIon prior to the issue of the conven tI on. that the two were unrelated. though they understood why that conclusIon could be reached. No fu~ther CouncIl actIon was taken. The meeting was adjourned at approxImately 7:20 p.m. Respectfully submitted. 1\\ÙJ\'cO(¡_~~~ Marcella A. Peach Recording Secretary ...---. - -