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HomeMy WebLinkAboutCC May 21, 1991 ~ CITY of ANDOVER Regular City Council Meeting - May 21, 1991 8:01 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items I. Public Hearing/91-6/Hartfiel's Estates 2. Robs 1st Addition preliminary Plat 3. Comprehensive Water plan Update 4. Approve Resolution/Anoka County Law Enforcement Firing Range staff, Commission, Committee 5. *t'preVl. 'f'~fL.þðrary liq~lgr I.ie:!:IJ.!~/Liefls Cl\1o- ~ 6 . Approve Bond Sales 7. , -- 8. Fire Bond Coordinator, Cant. 9. Approve Change Order/Fire Trucks 10. Personnel Committee Report Non-Discussion Items 11. Approve Reduction of Escrow/Good Value Homes 12. Approve Reduction of Escrow/Hills 1st 13. Receive Feasibility Report/91-10/159th, Quinn, Swallow 14. Approve plans & Specs/91-1/Crosstown Drive 15. Receive petition/91-14/168th Lane 16. Receive petition/91-16/159th Avenue 17 . Approve plans & Specs/91-4/Hills 4th 18. Receive April Financial Statements 19. Receive 12-31-90 Audited Financial statements Mayor/Council Input Approval of Claims Adjournment .- ~ --- - --.... - --._- "-. REGULAR ANDOVER CITY COUNCIL MEETING - MAY 21, 1991 TABLE OF CONTENTS Resident Forum. · · · · · · · · · · · · · · · · · · · · · · 1 Agenda Approval · · · · · · · · · · · · · · · · · · · · · · · · · 1 Approval of Minutes · · · · · · · · · · · · · · · · · · · · · · · 1 Public Hearing/IP91-6/Harttlel's Estates. · · · · · · · · · · · · 1 Resolution R068-91 (Termination of Peoject) · · · · · · · · · · 5 Kobs' First Addition Preliminary Plat · · · · · · · · · · · · · · 5 Motion to return to ARC Committee · , · · · · · · · · · · · · · 6 Comprehensive Water Plan Update · · · · · · · · · · · · · · · · · 7 Resolutlon/Anoka County Law Enforcement Firing Range · · · · · · · 7 Motion to table for more Information · · · · · · · · · · · · · 8 Appeove Bond Sales. · · · · · · · · · · · · · · · · · · · · · · · 8 Resolution R069-91 ($2.5 Million GO, Seeles 1991A) · · · · · · 8 Resolution R070-91 ($3.4 Mi I lion GO, Series 1991B) · · · · · · 8 Fire Bond Coordinator Proposal · · · · · · · · · · · · · · · · · · 9 Motion to approve · · · · · · · · · · · · · · · · · · · · · · 10 Approve Change orders/Fire Trucks · · · · · · · · · · · · · · · · 10 Non-Discussion Items. · · · · · · · · · · · · · · · · · · · · · · 10 Approve Reduction of Esceow/Good Value Homes · · · · · · · · · 11 Approve Reduction of Escrow/Hills of Bunkee Lake First · · · · 1 1 ResoJution R071-91 (Receive Feasibility Report/91-10) · · · · · 11 Resolution R072-91 (Approve Plans and Specs/91-1) · · · · · · · 11 Resolution R073-91 (Receive Petltion/91-14) · · · · · · · · · · 11 Resolution R074-91 (Receive Petition/91-16) · · · · · · · · · · 11 Resolution R075-91 (Approve Plans and Specs/91-4) · · · · · · · 1 1 Rece i ve Apr I I Financial Statements · · · · · · · · · · · · · · 11 Receive 12-31-90 Audited Financial Statements . · · · · · · · · 11 Personnel Committee Report · · · · · · · · · · · · · · · · · · · · 11 Mayor and Council Input · · · · · · · · · · · · · · · · · · · · · 1 1 Tree Counci I · · · · · · · · · · · · · · · · · · · · · · · · · 11 Special Meeting/Disciplinary Case · · · · · · · · · · · · · · · 11 WDE Site . . · · · · · · · · · · · · · · · · · · · · · · · · · 12 Special Meeting/Comparable Worth · · · · · · · · · · · · · · · 12 Busses on Jay Street · · · · · · · · · · · · · · · · · · · · · 12 Flag at City Hall · · · · · · · · · · · · · · · · · · · · · · · 12 ApprovaJ of Claims. · · · · · · · · · · · · · · · · · · · · · · 12 Adjournment . . · · · · · · · · · · · · · · · · · · · · · · · · · 12 -.- . ~ CITY of ANDOVER REGULAR CITY COUNCIL MEETING - MAY 21. 1991 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Ken Orttel on May 21. 1991 : 8:01 p.m.. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover. Minnesota. Councilmembers peesent: Jacobson, McKelvey, Perry. Smi th Councilmembers absent: None Also present: City Attorney, William G. Hawkins: TKDA Engineers, John Davidson and Shawn Gustafson; Assistant City Engineer, Todd Haas: City Finance Director, Howard Koolick: Ci ty Administrator/EngIneer, James Scheantz: and others RESIDENT FORUM None. AGENDA APPROVAL MOTION by Sml th, Seconded by Perry, the Agenda as presented with Item 5 deleted. Motion carried unanimously. APPROVAL OF MINUTES Apri I 30, 1991 : Last page, correct "Seconded by McKelvey". May 7. 1991: Correct as written. MOTION by Jacobson, Seconded by Perry, both Minutes as corrected. Motion carried unanimously. PUBLIC HEARING/IP91-6/HARTFIEL'S ESTATES The hearing was opened at 8:04 p.m. Mr. Davidson summarized the Statute 429 procedure for doing peojects, with assessments based on equal benefit toe all lots. He reviewed the proposed project toe sanitary sewer, watermain, storm sewer and steeets and restoration. The total peoposed cost for Hartfiel's Addition and the proposed Heil's Addition is $587.781- The estimated cost per lot tor lateeal and trunk benefit is $10,936.45. The combined parceJs are proposed to be assessed two units because they can be subdivided. If He ii's Addition is not done, that parcel would be assigned two units cather than six, and the costs per unit would remain the same. -. . -~ ---..-- - Regular City Council Meet i ng Minutes - May 21. 1991 Page 2 (Public Heaeing/IP91-6/Hartfiel's Estates, Continued) Mr. Davidson stated there is the question of the nine lots east of Bluebird Street paying for the street assessment now oe deterring it unt i I i t Is subdivided. That property is not in the MUSA, so there is no sewer and water benefit. If the assessment is abated. the costs to the remaining lots in the proJect area would increase proportionately. Because it is not In the MUSA, Mayor Orttel felt a proposed subdivision at that property should be to the R-l lot size at 2 1/2 acees, al lowing only four lots east at Bluebird. The hearing was then opened for publIc testimony. Ron Herrmann. 14560 Drake Street NW - asked about Outlot A and the park and the plans to divert storm drainage to that aeea. Me. Davidson didn't know the owner at Outlot A, but the Park area has been dedicated to the City for parkJand. That area is undevelopable wetland. The deainage would be conteoJled through the park, to the ditch system and down Into Coon Creek. Mayor Orttel explained that when such peojects are done,- the CIty must make sure that private property is not flooded. Marilyn Trettel. 1412 Andover Boulevard NW - owns the land east of Bluebird. It is in Green Acres; they taem it. They didn't know anything about this untlJ they received the Jetter about this hearing, asking the backgeound on the proposal. Mayor Orttel explained the City is responding to a petition it received. Ms. Teettel - asked for a copy of that petl tion. They have no plans to develop It and was confused as to how the City can divide I t Into nine lot. It creates a Jarge financial hardship on them. Mayor Orttel explained the nine lots are what would be allowed it i t is developed as seweeed Jots. Right now It is not in the MUSA area and the zoning allows a minimum size of 21/2-acre Jots. The Geeen Acres provision al Jaws them to defer the assessments: however. the interest sti II accumulates. Mark Guqisberq. 14608 Drake Street NW - is a 15-year resident of Hartfiel's Estates, moving here because it was semi-eural. He is opposed to the project. First, the major winnee at the project is the absentee landowner, Chuck HartfleJ, who has carried the petition around at least three times In the past ten years. If i t is passed, he telt Mr. HarttleJ should be paying more at a bueden. Secondly, he owns the combined Lots 15 and 16. He'd be assessed two units: but he wants to keep one Jot empty. When he purchased and combined the Jots, he was told he'd only have to pay for one un It. He disagrees with the Assistant City Engineer as to whether the second lot is buildable. His calculations show It is below the minimum size required, and he does not want to be assessed for something that Is not bulJdable. -- , Regular City Council Meeting Minutes - May 21, 1991 Page 3 (Public Hearlng/IP91-6/Hartfiel's Estates, Continued) Mr. Gugisbeeg's third objection was that when his house was built, provisions were not made for the eventual installation of sewee and water: so that wi I I be an additional expense. Fourth, he does not want to sel I his extra lot, wanting the empty space. This would force him to sell: and he is afraid that with al I the costs, taxes. interest, inflation, etc., invested in the property that he would not be able to recover his costs. Finally, he feels the assessment period is too short and the interest on the proposed assessment is too high. Mr. Gugisberg encouraged the Council to not appeove the proposed project. He felt the majority of people who actually Jive in the area ace opposed to the project. Also, In 1973, It appeared the City property would be a reasonable pack. Now that Hanson BoueJvard Is there and it's being used for deainage, he didn't think it is a buildable park. Mayor Orttel noted that according to the oedinance, Mr. Guglsberg's extra lot would be considered a buildable lot. This aeea was buiJt as a sewer and water plat but without the utilities: so it was built on eveey other lot. Once utilities are avaiJable, those vacant lots become buildable and have some value. Linda Even. 14559 Deake Street NW - stated her house straddles the lot line of the two lots. It was built prior to when she bought it. She is totally opposed to the project. In looking at the aerial maps. Mr. Haas guessed the house is right on the lot line, but the pool is on the other lot. Mayor Orttel noted that would have to be checked into turther. Wavlan Carlson. 1459 146th Lane NW - asked about the drainage to the outlot, asking if it is a permanent drainage to It and what are the costs. He questioned the need to pipe to that outlot. Mayor Orttel stated the cost of the piping is included in the proJect costs. Mr. Davidson eecognized that some work wil I need to be done in the park area. The Hell pond wil have to be controlled to a tlood elevation and an outlet provided. It is not contingent upon the Heil Addition. Mr. CarJson - stated when he built out there, he was told by Mr. Haetfiel that after all the lots were sold, he would develop the park. Mayor Orttel expJained the park was dedicated to the City at the time the property was developed, which Is a requirement of al I developers. The City does not own the outlot. It may be that today it is a protected aeea in which the City would not be al lowed to fill. Mr. Heeemann - asked about the water level with regaed to the street level. Mr. Davidson stated In the final design the normal high water level wil I be lower than what would cause any peopeety damage. The drainage to the park would only be the oveetlow. .~. "_. Regular City Council Meeting Minutes - May 21, 1991 Page 4 (Public Hearing/IP91-6/Hartflel's Estates, Continued) Ken He i I . 1425 Andover Boulevard - questioned why the pipe would be Instal led from his pond to the park propeety because his pond has held moee water than the pond. The water drainage Is toward his pond, and he wants the pond as high as It can get. Mr. Davidson stated it Mr. Hei I pJats, the pond can flood if there is no positive outlet tor It. The pipe would be put at a control elevatIon which would not cause damage to the surrounding properties. Mr. Hei I - has lived here since 1972 and has fought to keep the area open for everybody. He's only considerIng platting It to survive because of the dollars he wI] 1 have to pay. He has a functioning sewer and a deep well which is better than the City's water. He does not want the utilities. He signed tor the peoject to protect himself if everybody else wanted it. But he does not want it. Mayor Orttel noted the petition has only one vote from Mr. Hei I, not tor the nine Jots which would be assessed If he subdivided. Mr. Hei I - would detintely like to have blacktop streets out there wi th the roll curb: but he didn't see the need for sewer and watee. Robe r t Pe t t ¡ t. 14595 Drake Street NW - asked what percentage of the vote is needed to approve the peoject. Mayoe OrtteJ explained the Counc I I policy of wanting a majority at the benetitting propeetles to be in favor of a proJect bet ore it Is ordeeed. The discussion continued as to the feelings of the people in the project area. Mr. Davidson also stated that the proJect can be reduced to include only those streets that are In favor of it. RandY We Iter. 14590 Bluebird - is opposed to the proJect. He was a yes on the petition. He does not want to give up his adjacent lot Just to pay the assessments. He was under the Impression when signing the pet I ti on that only the Harttlel's would be assessed. Ernie Trettel. 1412 Andover Boulevard NW - felt he shouldn't be assessed anything. His property does not access onto Bluebird Street; he doesn't need the road; and he never plans to develop it. Ms. Hartfiel - stated her husband took the petition around. She reviewed the history of platting those lots as to how It came to be developed on every other lot. With sewer and water available, they thought it would be a good time to approach the people to see how the people felt about it. They had to dedicate the Jand for the park at the time of platting, stating her husband may have said the City might choose to develop it when the area is fully developed. She thought the project would cost about $10,000 per lot, though she knew some people mIght like to keep the extra Jot. The one house that Is bul It across lot Jines was done so at the request of the buyer at that time. If the people would have teouble with their septic systems. Is theee a time the City might require sewer and water to go in? ,-- -- - Regular City Council Meetl ng Minutes - May 21, 1991 Page 5 (Public Hearing/IP91-6/Haettiel's Estates, Continued) Mayor Orttel stated yes, if it is avai lable. He noted that area has designated capacity at this time; however, it may be teaded to other areas that wish that capacity If this area does not want it. Theee is a lot of demand foe sewer availability in other parts of the City right now. Mr. Herrmann - did not want sewer and water but did have a peoblem wi th the streets. He asked if I t is possible to Just have the road updated, even if it Is only Class 5. He owns two lots and is now opposed to It because he can't afford $22,000 for the improvements. He had signed yes on the pet! t! on. About a dozen people raised their hands Indicating a desire to look into the cost of installing steeets only. Several residents indicated a problem with Bluebird because of the increased traffic going through to the development to the north. Counc i I noted they can petition for a rueal standard street improvement with the understanding that when sewer and water does come Into the area, they would be paying for the eoad twice. They didn't feel Class 5 would be the answer to the street problems. It was then determined that with tonight's testimony, the majority of the benefitted properties are opposed to the project. Also, the petition has a yes signatuee from the owner of Outlot A, which would not receive an assessment and should not be counted. Counc i I noted the issue wouJd not be discussed again without a petition tram the residents. MOTION by Perry, Seconded by McKelvey, to close the public hearing. Motion caeried unanimously. MOTION by McKelvey, Seconded by Smith, to terminate the Impeovement of sanitary sewer, watermaln, streets and storm drains, Project No. 91-6, in the Hartfiel's Estates açea. (See Resolution R068-91) Motion carried unanimously. 9:08 p.m. KOBS' FIRST ADDITION PRELIMINARY PLAT Mr. Haas reviewed the peoposed prellmlnaey plat at Kobs' First Addition and the Andover Review Committee's recommendation tor approval wi th the variances noted in the agenda material. Those variances are because of the topopgraphy of the land and the contiguration of the property. The Planning Commission has also recommended approval. There are also a tew minor concerns on the grading plan which wi I I need to be corrected. ._-, ReguJar City Council Meeting Minutes - May 21, 1991 Page 6 (Kobs' First Addition Preliminary Plat, Continued) Mayor Orttel noted the southern most parcel shows frontage on both the east and west sides. Double frontage lots are illegal. Me. Haas explained the developee is required to show all contiguous propeety on the plat. The land cannot be left landlocked, and the intent is to develop that parcel in the future, possibly in conjunction with Stanley Knoll. Mayor Orttel was conceened that the easement foe Tulip Street, an MSA designated street, Is not being taken with the plat. The property to the north had 60 feet tram center dedicated, and he felt that shou I d be continued through this area. Also, on the southeast lots facing Tulip, theee Is no public frontage onto TuJip, which creates i} legal lots. A common driveway tor the Jots facing Tulip should at least be requleed. He was also concerned with seven variances for nine Jots. Mr. Haas noted that Tulip is Jocated to the east of the secti on line onto the Dehn's peoperty. Mayoe on te I aegued the easement should line up with the existing easement to the north and should be put on the centerline when i t is consteucted. He felt it Is a mistake for the City not to take the easement for a rural MSA road during the platting process. Mr. Haas acknowledged that the southeastern lot does not have frontage onto TUlip, which wl}J have to be eesearched turther. The Counc i J also generaJJy felt the number of variances being asked for is excessive. They felt It may be that too many lots are being platted on this particular parcel. Ken Kobs. owner - stated there is a problem with the topography. From the cui de sac to the ditch, the land slopes 35 teet down. They have tried to tit the 2 1/2-acre Jots into the topography and still meet platting requirements. According to the ARC, i t is virtually Impossible to develop this land In the normaJ way. They have been work I ng on i t toe over a year now. The aveeage lot size is 2.8 acees. Ken Kobs. Jr. - stated they cannot extend the cui de sac because of the steep bank. He has worked with the City Staff and others trying to get a good plat. It was the Council's opinion that the propeety should be platted with one less lot than proposed to eliminate many of the vaelances. They agreed the developer should eeview the proposal again to eeduce the number of variances, to provide frontage onto Tul ip for the southeastern lots, to require a common driveway i t those lots must access onto Tulip, and to provide a 60-foot roadway easement along TuJlp. MOTION by Jacobson, Seconded by Perry, that we return the preJiminaey plat to the ARC COmmittee: and If the ARC Committee fee]s they don't have the authority, to return i t to the P & Z. leaving that decision to the ARC Committee. Motion carried unanimousJy. . ~. ._- Regular City Council Meetl ng Minutes - May 21, 1991 Page 7 COMPREHENSIVE WATER PLAN UPDATE Mr. Davidson explained they feel the highest priority is to construct We I J No. 4 since only We I I No. 3 is being used at this time. They suggest it be located at Tank Site No. 2 and terminate In the GaJesvllle aquifer. It wi II take approximately one year to get a new well on line. They are also suggesting that the second highest priority be to instal J the 16-lnch trunk watermaln along Crosstown Boulevard from Andover Boulevard to Tank no. 2 sl te. The difficulty wi th that project is that there Is no assessable frontage along it at this time. They feel the costs may come trom the Trunk, Source. and Storage Fund. Mr. Davidson stated the tinancing stil I needs to be evaluated, and his numbers need to be reduced by about $19,000 tor area charges and $26,000 for connection chaeges because he included the Hartfiel's Estate project which was terminated this evening. The Counc i I briefly discussed the Crosstown trunk wateemaln and the wisdom at a shallower municipal well at the CI ty HaJ I site. Mr. Davidson stated the reason for the 16-lnch pipe is because i t is a capacity main teeder to the other system. He also felt the casing of the well should be of sutficient size to allow further development to the Hinckley aquifer i t the GaJesville formation is not acceptable. He felt the capacity from the GaJesvil Ie formation would be between 500 and 700 gallons pee minute, which is adequate to supply the tank. Before making a decision on which project to do first, the Counc II asked Mr. Koo]ick and Attorney Hawkins to review the financing to determine what the City can afford to do. The Counc i I recessed at 10:04 p.m.: reconvened at 10:15 p.m. APPROVE RESOLUTION/ANOKA COUNTY LAW ENFORCEMENT FIRING RANGE Mayoe Oettel reviewed the proposal as presented at the Informational hearing two weeks ago by the Anoka County Sherlft's Department to modify the Anoka County firing range to ensure that bullets do not stray from the site. Because the funding Is not availabJe for these modi f ications, the City is being asked to support the proposal, which wi J I then be presented to the County Board. Theee Is some urgency In getting the range operational again because of the requirement of law enforcement officials to practice shooting on a periodic basis, and they haven't been able to do that since the range has been closed. Councllmember Perry was uncomfoetable endoeslng the proposal unt 11 I t can be proved that the correctIons will take caee of the si tuation. .~- --, . .. ~ .- . ReguIar City Counci] Meeting Minutes - May 21, 1991 Page 8 (Resolution/Anoka County Law Enforcement Firing Range, Continued) Mayor Orttel pointed out that the same modifications are in a firing range within the City of Rochestee, and there have been no problems. The Anoka Union also eeported that the residents in the Hills of Bunkee Lake found the proposal tavorable. Several Councilmembers preterred to see caples at the drawings of the modifications. Mayor Orttel stated he wouJd ask for a copy of the blueprints. He asked for a motion to tabJe the item. MOTION by Perry, Seconded by Jacobson, to so move. Moti on caer i ed unanimously. APROVE BOND SALE Attorney Hawkins reviewed his letters of May 8 regarding the Issuance of two bonds tor sale on July 1 , 1991. The first Is tor $2,500,000 of General Obligation Bonds tor the construction and equipping of two new fIre stations. He has set It up for equal principal payments over the 10-year period of the bond. This wi J I be sold at the same time of the other bond to minimize the Issuance costs. There Is also $162,500 of capitalized interest which the Fiee Department is aware of. MOTION by Smi th, Seconded by McKelvey, adopting the Resolution providing for the issuance and sale of $2.5 Mil lion General Ob I i ga t i on Bonds, Series 1991A, as presented. (See Resolution R069-91) Motion carried unanimously. Attorney Hawkins reviewed his eecommendation to issue a $3,400,000 General Obligation Temporary Improvement Bond to finance several improvement projects. This issuance would be a rol I over of the unpaid balance of the $5.8 mlJ lion Issued three years ago. Hopetul Iy many of the projects wi]] be tuJly deveJoped within the next three years to pay oft this Issue. There Is also about $725,000 coming from the county tor theie share of the bridge and right ot way on Ceosstown BouJevard. The City will have to tund the interest on the county's portion. since they wi I J not pay the City inteeest per the agreemen t. There was a brief discussion on the disadvantages of Issuing temporary bonds. Mr. Koollck felt that most developees are not awaee that theie proJects can be eeassessed if the permanent bonding Is at a higher interest rate. The Counc II noted the the tempoeary bonding is to save the developers money up front. It is antIcipated that there wI II be very few undeveloped parcels remaining at the end of this issue. MOTION by Jacobson, Seconded by Perry, the Resolution provIdIng for the Issuance and sale of $3.4 mil lion In General Obligation Temporary Improvement Bonds, Series 1991B, as presented In the Resolution tram the City Attorney. (See Resolution R070-91) Motion carried unanimously. .- , Regu]ar City Council Meeting Minutes - May 21, 1991 Page 9 FIRE BOND COORDINATOR PROPOSAL Mayor OrtteJ noted that 85 percent of the Firefighters signed in favor of the proposal to have Bob Peach coordinate the Fire Department bond. Attorney Hawkins advised It Is appropriate to enter into a contràct with Peach Associates, Inc. , of which Mr. Peach Is the President, as the Bond Coordinator. Councilmember Jacobson stated he had the same objections as expressed at the last meeting. (See City Council Minutes at May 7, 1991) Councilmember Smith stated with the support at the Flretightees, he too supported the proposal. Bob Peach - stated the only objections he heard were the amount at money. Mayor OrtteI reviewed the services to be peovided as listed in the contract. Mr. Peach pointed out that these are the type of things he has been doing since July, 1990 : however, the time required has increased significantly. He did not anticipate any travel outside of the 50-mile radius of the City; however, i f it Is necessary and is not covered by the vendor, It can become costly. Those costs would be outside of this contract. Mr. Peach reported the typical amount of time and expense he has spent on bond-related Items since May 1. This Is over and above normal Fire Department matters. He noted Mr. Mashuga fe J t the proposaJ was too much money. He did not know why the others voted no, but they are not on any bond-related committee. All committee chairmen and committee members except one approved of the proposa I . Mayor Orttel wondeeed what wouJd need to be done after October i f the trucks are in and the fire stations are completed. Mr. Peach expJained theee will be punch I ists to finalIze, the eemalning equipment to purchase, etc. Decembee 31 Is the outside paeameter in which the bond funds must be spent, and he has no desire to continue the contract beyond the completion of the job. He wi II be reporting to the Counc i I monthly as to what has been accomplished. Captain Jim Pierson - stated there will be no withdrawals tram the committees because of this. Mr. Peach wi II be cooedinating all committees together so they are on the same track and pulling together, which is a very important task. There is a lot of equipment that most peop]e don't realize they use, some of which is very expensive and some very minima] in cost. Mr. Peach would be oveesee i ng a I J of that. Attorney Hawkins stated the contract can only be from today, not retroactive to May 1 ; however, under these circumstances, the Counc II can agree to a larger amount for May oe provide start-up costs. From the City's standpoint, I t is better to contract with an Independent contractor. No licensing is needed with the CI ty by independent contractors. ._-- .-, Regular City Council Meeting Minutes - May 21, 1991 Page 10 (Fire Bond Coordinator Proposal, Continued) Mr. Peach explained that he will be coordinating the effoets of the Fire Department: however, the eecommendations to the Council for the purchase of the vaeious items wi I I be that at the Fire Department, not from him. Dave Almoren. Buildino Official - telt the price is too high, estimating it comes to $20 an hour for 100 hours a month. Mr. Peach estimated more than 100 hours per month, that It comes to about $11 to $12 per hour less expenses. Laerv Capel ¡nQ, Chairman of Fiee Department Computer Committee - noted the City pays the Finance Dieector to coordinate the City's tlnances. Mayor Orttel telt that cannot be used as a comparison because of the different duties he has. MOTION by McKelvey, Seonded by Smith, that we enter into a contract agreement with Peach Associates, Inc. , per the agreement dated May 21, 1991, theough December 31, 1991. , subject to a review by the Counc i I on October 1, 1991. DISCUSSION: Assisant Flee Chiet Dale Mashuoa - telt Mr. Peach's position with Clarey should be clarified. Mr. Peach stated Claeey Safety Equipment sells fire equipment and has asked him to sell foe them. He has not done so to date, has not bid on any items, has no ageeement with Clarey, noe has he received any payment team them foe any reason. If this is approved, he will not eepresent Clarey. Mr. Peach stated he also sel Is water conditioning equipment, but did not bid on the water softeners for the two fire stations. VOTE ON MOTION: YES-McKelvey, Ort tel, Smith: NO-Jacobson, Perry Motion carried. APPROVE CHANGE ORDERS/FIRE TRUCKS Mr. Peach reviewed the proposed change orders to increase the size of the alternators on the pumper and aerial pumpee. The Fire Department made a mistake by specltying 160-amp alternators when the specs should have indicated a size sufficient to meet capacity. The cost Is an increase of $1,194.00 for each teuck. MOTION by Smith, Seconded by Percy, to so move the change orders for 250-amp alternators. Motion careied unanlmousIy. NON-DISCUSSION ITEMS MOTION by Jacobson, Seconded by Smith, Item Numbees 11 through 19 on the Agenda for May 21, 1991. as presented on the Agenda. (See the tollowlng: . ~- ..~ Regulae City Council Meeti ng Minutes - May 21, 1991 Page 11 (Non-Discussion Items, Continued) Approve Reduction of Escrow/Good Value Homes (Letter of Ceedlt Numbee 8522 by $7,500) Approve Reduction of Escrow/Hills of Bunker Lake First Addition (Letter of Credit Number 87-1093 by $26,000) Resolution R071-91 - Receive Feasibility Report/IP91-10/159th, Quinn, Swa]]ow Resolution R072-91 - Approve Plans and Specs/IP91-1/Crosstown Drive Resolution R073-91 - Receive Petitlon/IP91-14/168th Lane Resolution R074-91 - Receive Petition/IP91-16/159th Avenue Resolution R075-91 - Approve Plans and Specs/IP91-4/Hills 4th Receive Apri] Financial Statements Receive 12-31-90 Audited Financial Statements) Motion carried unanimously. PERSONNEL COMMITTEE REPORT Councllmember Perry reviewed the recommendation of the Personnel Committee on the provision relating to conveesion at sick leave in excess of 800 hours into vacation. They felt it Is important to recognize the employees who have been with the City for a long time and who have al lowed their sick leave to accumulate. The proposal Is: L. Employees with 800 or more hours of accrued sick leave may elect to convert up to the lessor of 96 houes or the amount exceeding 800 hours to vacation at a rate of 50 percent. In no event shall an employee use this provision to convert sick leave to more than 48 hours of vacation. Such an election must be made during the month In which the employee's anniversary da te fa II s. MOTION by Smith, Seconded by Perry, to approve the recommendation. Motion carried on a 4-Yes, 1-No (Jacobson) vote. MAYOR AND COUNCIL INPUT Tree Counc i I - Mayor Orttel recommended those who have made application to the City's Tree Counci] be asked staet up that committee. Special Meeting/Disciplinaey Case - It was agreed to tentatively schedule a special meeting on Tuesday, May 28, 1991, 6 o'clock p.m. regaeding an employee dlsclp]inary case. ...-. . ...- -~... ,- Regular City Council Meet! ng Minutes - May 21, 1991 Page 12 (Mayor and Council Input, Continued) WDE Site - Mayor Oettel reported the proposals on the WDE site and a meeting schedule for Friday, May 24, 10:30 a.m. on the issue. They have presented grading plans for the 80-acre piece south of the landf III. Other Items that the City will need to address at some point are the removal of waste feom the right at way on Hanson Boulevard, the excavation plan In the northwest corner, possible limitation of private wel1s in an area north at the landfl J], the methane control ordinance, the rezoning of the 80 acres south at the I andfi I I , and providing sanitary sewer service to the I andf ill. Special Meeting/ComparabJe Worth - It was agreed to meet with Sy Smyth, the City's consultant, regarding comparabJe worth on Wednesday, June 6, 6:30 p.m. Busses on Jay Street - Councllmember McKelvey reported that with the closing of Highway 242, the busses will have to go south on Jay Street for the last ten days of the school year. Flag at City Hal I - Councilmember Peery noted the American Flag at the City Hall needs to be eepJaced. Dave Almgren stated he wi I I take care of It. APPROVAL OF CLAIMS MOTION by Perry, Seconded by Jacobson, approve the Schedule of Bills dated 5/17/91 In the amount at $332,254.35. Motion careied unanimously. MOTION by Perry, Seconded by Smith, to adjourn. Motion carried unanimous1y. Meeting adjourned at 11 : 37 p. m . RespecttuJJy submitted, '\\~ v Q Q~ G..'~~L Maecella A. Peach Recording Secretary . ~, .- ..,--