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HomeMy WebLinkAboutCC July 2, 1991 ~ CITY of ANDOVER Regular City Council Meeting - July 2, 1991 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items I. Public Hearing/Vacation of Easement/13611 Bittersweet St. N.W. 2. Public Hearing/9l-l3jWobegon woods Street Lights 3 . Declare Dog "Biting Dog" 4. Special Use Permit/R. Reischel/Restaurant-Bar 5. Liquor License Approval/R. Reischel 6. Special Use permit/DeBoer Dog Kennel 7. Special Use permit/Dahl & Associates 8 . Rademacher Sewer User Fee 9 . Building Department Investigation Report Staff, Committee, Commission 10. Funding Discussion/Mediation Services 11. Urbanalysis Contract Discussion 12. Approve CDBG Contract 13. Approve LetterjWDE Site 14. Purchase Trailer/Public works 15. 1992 Budget Discussion, Cont. 16. Fire Bond Budget 17. Lawn Sprinkler Systems/Fire Stations lB. Newsletter Discussion Non-Discussion Items 19. Approve Resolution/Alarm User Violation Fee 20. Award Bid/9l-l/Crosstown Drive 21. Receive Feasibility Report/9l-l4/l6Bth Lane 22. Reduce Escrow/Hills of Bunker 1st 23. Approve Change Order i2/Fire Station/90-26 24. Approve Final payment/Hidden Creek East 2nd Mayor/Council Input Approval of Claims Adjournment REGULAR ANDOVER CITY COUNCIL MEETING - JULY 2. 1991 TABLE OF CONTENTS RESIDENT FORUM . . . · · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APROVAL . . . · · · · · · . · · · · · · · · · · · · · · · · 1 APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · · · · · 1 PUBLIC HEARING/VACATION OF EASEMENT/13611 BITTERSWEET STREET. · · 1 Resolution R096-91 Approving VacatIon. · · · · · · · · · · · · 2 PUBLIC HEARING/IP91-13/WOBEGON WOODS STREET LIGHTS . · · · · · · · 2 ResolutIon R097-91 ApprovIng Project · · · · · · · · · · · · · 2 DECLARE DOG "BITING DOG" · · · · · · · · . · · · · · · · · · · · · 3 Resolution R098-91 Declaring Biting Dog. · · · · · · · · · · · 3 SPECIAL USE PERMIT/R. REISCHEL/RESTAURANT-BAR · · · · · · · · · · 3 ResolutIon R099-91 ApprovIng Restaurant with On-Sale liquor. · 4 LIQUOR LICENSE APPROVAL/R. REISCHEL · · · · · · · · · · . · · · · 5 SPECIAL USE PERMIT/DeBOER DOG KENNEL ResolutIon RI00-91 ApproyIng Kennel LIcense . · · · · · · · · · 5 SPECIAL USE PERMIT/DAHL AND ASSOCIATES . · · · · · · · · · · · · · 5 Resolution RI01-91 ApprovIng Construction . · · · · · · · · · · 6 RADEMACHER SEWER USER FEE Motion on Policy for Under and Over BIlling. · · · · · · · · · 6 BUILDING DEPARTMENT INVESTIGATION REPORT . · · · · · · · · · · · · 6 Motion DIrecting Inspection for Code Violations. · · · · · · · 7 FUNDING DISCUSSION/MEDIATION SERVICES · · · · · · · · · · · · · · 8 URBANALYSIS CONTRACT DISCUSSION · · · · · · · · · · · · · · · · · 8 MotIon Authorizing AdditIonal Funding. · · · · · · · · · · · · 9 APPROVE LETTER/WDE SITE Motion Approving Letter . · · · · · · · · · · · · · · · · · · · 9 PURCHASE TRAILER/PUBLIC WORKS · · · · · · · · · · · · · . · · · · 9 Motion to Approve Purchase · · · · · · · · · · · · · · · · · · 10 APPROVE 1991 CDBG CONTRACT MotIon to Approve Contract · · · · · · · · · · · · · · · · · · 10 1992 BUDGET DISCUSSION . · · · · · · · · · · · · · · · · · · · · · 10 Table of Contents CIty CouncIl - July 2. 1991 Page II FIRE BOND BUDGET . . · · · · · · · · · · · · · · · · · · · · · · · 10 MotIon to Approve Budget · · · · · · · · · · · · · · · · · · · 11 LAWN SPRINKLER SYSTEMS/FIRE STATIONS MotIon to Award Quote . · · · · · · · · · · · · · · · · · · · · 11 NEWSLETTER DISCUSSION MotIon to Approve Contract · · · · · · · · · · · · · · · · · · 12 NON-DISCUSSION ITEMS ResolutIon R102-91. Alarm User VIolatIon Fee · · · · · · · · · 12 Resolution R103-91. Award BldlIP91-1/Crosstown Drive · · · · · 12 ResolutIon RI04-91. ReceIve Feaslblllty/IP91-14/168th Lane · · 12 Reduce Escrow/HIlls of Bunker 1st · · · · · · · · · · · · · · · 12 Approve Change Orders #2 and #3/FIre StatIons/IP90-26 . · · · · 12 ResolutIon RI05-91. FInal Payment/HIdden Creek East · · · · · · 12 APPROVAL OF CLAIMS . · · · · · · · · · · · · · · · · · · · · · · · 12 MAYOR AND COUNCIL INPUT · · · · · · · · · · · · · · · · · · · · · 12 ADJOURNMENT . . . . · · · · · · · · · · · · · · · · · · · · · · · 12 - ~. ·Þ_o - ~ CITY of ANDOVER REGULAR CITY COUNCIL MEETING - JULY 2. 1991 MINUTES The Regular BI-Monthly Meeting of the Andover CIty Council was called to order by Mayor Ken Orttel on July 2. 1991, 7:30 p.m.. at at the Andover City Hall. 1685 Crosstown Boulevard NW. Andover. MInnesota. Councllmembers present: Jacobson. McKelvey. Perry. SmIth Councllmembers absent: None Also present: CIty Attorney. WIlliam G. HawkIns; Planning and Zoning CommIssion Chairperson. Randy Peek; AssIstant CIty EngIneer. Todd Haas; City Planner. David Carlberg: City Finance DIrector. Howard KoolIck: City Administrator. JIm Schrantz; and others RESIDENT FORUM None AGENDA APPROVAL MOTION by Perry. Seconded by Jacobson. the Agenda as written. APPROVAL OF MINUTES June 18, 1991: Correct as wrItten. MOTION by Jacobson. Seconded by Perry. the Minutes of June 18 as written. Motion carrIed unanimously. PUBLIC HEARING/VACATION OF EASEMENT/13611 BITTERSWEET STREET NW Mr. Haas revIewed the proposed vacation of a portIon of the draInage easement on Lot 3. Block 1. Bent Creek Estates so the owner can construct a 24x36-foot accessory buildIng. The owner wil I also be required to obtain all necessary permIts, to remove all unsuItable materIal from the building pad area. and to grade 15 teet beyond the walls of the buIldIng for proper sloping. The vacatIon is for 82x70 feet of dralnange easement. whIch Is Included in the legal descrIption. There was some dIscussion regardIng the driveway to the proposed buIlding. Mr. Haas explaIned the buIldIng wIll be facIng Coon Creek with the driveway constructed on the west side of the home down to the buIldIng. Some of the soIls wIll have to be removed and replaced with Class 5 on the drIveway. The CIty allows fill In the flood frInge area. and the BuIlding Department wIll oversee the work. .- .--~.- Regular CIty Council Meeting MInutes - July 2. 1991 Page 2 (Public Hearing/VacatIon of Easement. BIttersweet Street. ContInued) There was no public testImony. MOTION by Jacobson, Seconded by Perry, to close the public hearing. MotIon carried unanImously. MOTION by Jacobson. Seconded by SmIth. a Resolution for the vacation of a draInage easement on Lot 3, Block 1 in Bent Creek Estates as presented with the addItion that the legal description, whIch Is on the second sheet. become part of the ResolutIon on one sheet. (See Resolution R096-91) DISCUSSION: Mayor Orttel stated the lot lIne has changed from the fInal plat. Pat McCoy, 13611 Blttersweet Street. stated he purchased a portion of the adJacent lot when he purchased his lot. It Is recorded. Mayor Orttel stated because it is a platted lot. the lot lines cannot be changed. He Suggested Mr. Haas check Into that further. Motion carried unanimously. PUBLIC HEARING/IP91-13/WOBEGON WOODS STREET LIGHTS Mr. Haas reviewed the proposed project for the installatIon of street lights for the area of Wobegon Woods. GoodrIch Street was removed from the proposed project because the majorIty were opposed. There are a total of 18 benefitting lots. with 13 In favor. 3 agaInst and 2 unavailable. He also explained the residents will pay both InstallatIon costs and energy and maintenance for the fIrst five years. estImated at $20.69/quarter/lot. after whIch only energy and maintenance will be billed of approxImately $l2/quarter/lot. The City will contInue to pay for the light at the intersection of Round Lake Boulevard and 174th Lane per the street lighting policy. The hearing was opened for pUblic testimony. HollY Martini. 17519 Heather Street NW - stated they wIll not benefit from the street light and Is opposed to the project. Their house is set back from the road, so they will not even see the light. She stated if people want a light. they should put In theIr own. Mayor Ortte I explained that Is always a problem: however. the object of the project Is to lIght the streets to make it easIer to see and safer. Someone asked when the lIghts would go In If thIs Is approved. Mayor Orttel stated It should be later this year. but It is done by the electric company as fill-in work. MOTION by Jacobson. Seconded by Perry. to close the public hearing. Motion carried unanimouslY. MOTION by Perry. Seconded by Smith, the Resolution ordering the Improvement of street lIghtIng, Project No. 91-13. In the area of Wobegon Woods. (See Resolution R097-91) Motion carrIed unanimouslY. -- Regular CIty CouncIl MeetIng MInutes - July 2. 1991 Page 3 DECLARE DOG "BITING DOG" Mayor Orttel explaIned an Andover resIdent was bItten by a RottweIler owned by Rebecca Sue WhIte on June 1. 1991. After an offIcIal InvestI- gatIon. the Counc II Is beIng asked to declare the dog a "bIting dog". VIckI Volk. CIty Clerk. stated she talked wIth Ms. WhIte. who could not be In'attendance thIs evenIng. Ms. WhIte realIzes what the dog did and Is attemptIng to sell It. MOTION by Jacobson. Seconded by smIth. a ResolutIon declarIng a dog owned by Rebecca Sue WhIte, 15934 XenIa Street NW. as a "biting dog". (See ResolutIon R098-91) MotIon carrIed unanImously. SPECIAL USE PERMIT/R. REISCHEL/RESTAURANT-BAR ChaIrperson Peek revIewed the PlannIng CommissIon's recommendatIon to approve the SpecIal Use PermIt request of RIchard ReIschel for a lIquor lIcense to operate a full servIce restaurant/bar In SuItes #104 - #106 In the Andover Downtown Center. A concern that was dIscussed was that of parkIng. and Staff's analysIs was there Is ample parking for the shoppIng center. Though there were several resIdents who expressed opposItIon to lIquor at that locatIon and concern over the parkIng, the PlannIng CommIssIon unanImously felt thIs Is a facIlIty they would lIke to see and that would benefIt the communIty. RIchard Relschel. 2320 154th Lane NW. Andoyer - explaIned he has been workIng on this project for two years. He has been In the restaurant/bar busIness for over 20 years. and for ten of those years he has owned three of hIs own establIshments. He saId he realIzes the hIstorIcal sIgnIfIcance and the responsIbIlItIes of his request. as Andover has not had an on-sale facility. He felt Andover needs an operator such as hImself with hIs background In operatIng a liquor establIshment and In alcohol awareness. Mr. Relschel then reviewed the proposal for the restaurant and bar, conservatIvely estImatIng the busIness wIll brIng 230,000 people into the facIlIty In any gIven years. It has been determIned that parkIng wIll not be a problem. and he felt It is better to have the traffic stop in Andover rather than pass through to the neIghborIng cIties. Mr. ReIschel also outlIned some of the promotIons they wIll be having. IncludIng a casual AmerIcan menu wIth specials. HIs goals are to provIde Andover and the surrounding communltes wlth a full-service restaurant/bar operatIon for a wIde-range of clIentele wIth a hIghly traIned management team and to employ as many Andoyer resIdents as possIble. Councllmember McKelvey stated he has receIved calls from resIdents who are concerned this will become a sports bar that will attract troublesome crowds of clIentele. ,- .-. -- Regular City CouncIl Meeting MInutes - July 2, 1991 Page 4 (Special Use PermIt/R. Relschel/Restaurant-Bar. Continued) Mr. Relschel reviewed his experience with that type of problem, stating he would work with the community and the police If he sees this becoming a problem. He felt that neither the decor nor the atmosphere would attract that type of persona. feeling strongly that that problem can be avoided. Councllmember Jacobson questioned whether the application meets the ordinance since It Is 475 feet from a church. Mr. Relschel stated It was not considered because the ordinance requlres It be at least 400 feet from a church. CounclImember smith felt It Is a needed facility and Is an example of the type of growth wanted for Andover. It Is more of a restaurant than a bar. Dale Strassbura. Chapman's AddItIon. 3422 136th Lane - stated he made reference to the church across the street. He Is not opposed to the restaurant. but Is opposed to on-sale liquor In such close proximIty to a residentIal area. He and his neighbors are concerned about noise. especially at 1 a.m. closings. They are also Interested In what kind of provisIons the Downtown Center has made to control that type of activity. Mr. Strassburg has no problem with sponsoring youth sports; however. he did not think alcohol needs to be exploited In those situations. Finally. he questIoned the compatibility of liquor and the other busInesses In the Downtown Center such as the tOY store and relIgious store. He stated he and some of his neIghbors are opposed to the proposal. At this point the Council reviewed the floor plans for the establishment. It was also noted that many of the shopping malls house restaurant/bar establishments. Wayne Anderson. Andover LimIted Partnership - stated they are very much In favor of this project. as It will help the mall considerably. The traffic situation has been discussed. noting there are sufficient parkIng spaces. He also felt the traffIc flow through the parkIng lot will take care of Itself as there are more cars parked. They wi 1 I designate specific areas for restaurant use In an attempt to control the parking. Mr. Retschel will control the Interior access to the mall. It will be closed to the mall after 9 o'clock. Mr. Anderson felt the use Is very compatible with the mall. also noting slmlllar businesses In other shopping malls. MOTION by Perry. Seconded by smith, a Resolution granting the Special Use Permit request of Richard Relschel to operate a full-service restaurant with on-sale liquor located at Suites #104-#106. Andoyer Downtown Center. 13735 Round Lake Boulevard NW. (See Resolution R099-91) Motton carrIed on a 4-Yes, I-No (Jacobson) vote. Councllmember Jacobson stated he Is not opposed to the restaurant. feeling one Is needed In the City; but he doesn't agree with the liquor portion or that serving liquor Is not detrimental to the health, safety and general welfare to the City. -- ...-- .- Regular CIty Council Meeting MInutes - July 2. 1991 Page 5 LIQUOR LICENSE APPROVAL/R. REISCHEL Counc il asked that the on-sale license fees be compared with other cities and that the City's costs be monitored closely so the fees can be adjusted to meet the City's expenses. Mayor Ortte I also explaIned the background search done on applicants of lIquor lIcenses, and nothing detrImental was found In Mr. ReIscheI's background. He also stated the County Sheriff's Department has saId they wIll no longer fund the Dare Program, suggesting the funds from the liquor fees might be a source of City funding for that program. MOTION by McKelvey. Seconded by smIth. the grantIng of a lIquor lIcense to Richard Relschel at the locatIon In the Downtown Shopping Center. Motion carried on a 4-Yes. I-No (Jacobson) vote. SPECIAL USE PERMIT/DeBOER DOG KENNEL Chairperson Peek reviewed the Planning Commission's recommendation to approve the operatIon of a dog kennel (Abbey Road Kennels) by Robert and Kathy DeBoer. Several residents at the public hearing complained of dogs barking; however. It was felt that most of I t was done by other dogs. not those of the DeBoer's. The Commission recommends the approval be contIngent upon limiting It to eight dogs and that there be no boarding of dogs for revenue. That last contIngency Is not Included In the prepared resolution before the Council. MOTION by Jacobson. Seconded by Smith. Introducing a Resolution granting the Special Use Permit request of Robert and Kathy DeBoer (Abbey Road Kennels) for a kennel license to operate a kennel located at 4180 165th Avenue NW. with the additIon of Item 4. that no boarding for revenue producing or commercial purposes be allowed. (See Resolution RI00-9i) Motion carried unanimously. SPECIAL USE PERMIT/DAHL AND ASSOCIATES Chairperson Peek reviewed the Planning CommlsssIon's recommendation to approve a SpecIal Use Permit for Dahl and Associates to allow for the constructIon of a purification and product recovery buIlding at 3118 162nd Lane NW. The operation Is totallY regulated by the MPCA; and once they have found the site to be clean, the building will be removed within 90 days. Roqer Axel. Dahl and AssocIates - explained that tanks were removed on the Ace Waste Management site and there was some seepage. At first they thought It would be a product recovery project. though now they th I nk It will only be for groundwater purification. The permit Is for product recovery In the event It Is needed. It Is not a serIous hazardous situation; Just water purification. The extent of the contamination Is determined from monitoring wells around the perimeter of the property. . ~- .~-- - Regular CIty Council Meeting MInutes - July 2. 1991 Page 6 (Special Use Perml t/Dah I and AssocIates, ContInued) Mr. Axe I then briefly reviewed the recovery and purification process. The discharge will go Into the septic system unless they get approval to go through the storm sewer system. The average length of clean up Is four to fIve years. dependIng on how much contamination there Is. Everything goes through MPCA, and the City Is kept Informed on what Is happening. MOTION by McKelvey, Seconded by Smith, a ResolutIon granting the Special Use Permit request of Dahl and AssocIates to allow for the construction of a 10x16-foot accessory structure for purification and product recovery purposes to be located at 3118 162nd Lane NW. (See Resolution RI01-91) Motion carried unanimously. RADEMACHER SEWER USER FEE Mayor Orttel explained there apparently has been an error In the billing of sanitary sewer since the beginning. He was contacted by a representative of Bill's Superette asking how far back It Is reasonable to correct an error. as this goes back nine years. The City doesn't have a policy of how many years back to go to correct errors. Attorney Hawkins stated the Statute of LimitatIons Is sIx years. MOTION by Perry. Seconded by SmIth. that we adopt a polIcy In the event of underbllllng or overbilling for the purposes of utilitIes. that adjustments be made going back six actual years from the date that the error was dIscovered. Motion carried unanimously. Mr. Koollck stated he will wrIte a letter to Mr. Rademacher regarding the policy and amount owed. and work with him on a payment plan. BUILDING DEPARTMENT INVESTIGATION REPORT Mayor Orttel explaIned Dave Almgren, BuildIng OffIcial, has reported the City has had a good working relationship wIth MeridIan Homes and finds no basIs for suspending their contractor's license. The Mayor stated he has received calls from six or eight resIdents about complaints with Meridian Homes. basically having to do with call backs. The Attorney has told him the City licenses for code enforcement. and Items relating to warrantIes are not within the scope of what the CIty licenses for. John Feges of MeredIan Homes was present. BI) 1 OlIver. 1503 147th Avenue NW - reviewed the complaints he had regarding the lack of a valid warranty because the builder did not pay hIs bill. -. -- ...~ - Regular City CouncIl Meeting MInutes - July 2. 1991 Page 7 <BuIldIng Department InvestIgatIon Report. ContInued) Ron Doualas. 1380 148th Avenue NW - revIewed the problems he has had wIth MerIdIan Homes. all workmanshIp problems such as a broken wIndow. wrongly cut counter toP. and Improperly done fIre place. It has been fIve months sInce he moved In and the Items are stilI not taken care of In spite of the repeated calls and stops to the MerIdIan Homes office. He Just wants hIs house completed. Darvl ? . 1491 147th Avenue - has done quite a bIt of busIness wIth Mr. Feges. as hIs company Is a supplier of apPllances and then he decIded to have Meridian Homes build hIs house. It took longer than expected to complete the home. plus he listed the minor things that have not been done since then. He ended up puttIng lIens on most of hIs neighbors that bought appliances from hIm because MeridIan Homes wouldn't pay him for them. HIs maIn poInt was getting paId for the work that was done. concern over the way he and hIs neIghbors are beIng treated, and concern over the amount of debris left In the neIghborhood which was finally cleaned up last week. Mr. Oliver - expressed hIs frustration over trying to find an avenue to get these things done by the builder. He spoke with the Building OfficIal. who didn't have a problem with the contractor. He Is not comfortable with the workmanship and felt there are some code violations. He understands the City's position. He was sued by Mr. Feges for speakIng to the CouncIl at the last meeting. hopIng that Isn't extended to the neighbors who spoke this evening. He's been In his house ten months and there are stili Items that need to be taken care of and lIens agaInst his house. He asked that the Building Official verify whether or not the problems are code vIolatIons! and If so. that Meridian Homes be written a letter and given a specific time lImit In which to correct the problems. Council discussion noted there have been very vew problems with buIlders In the City and that the City's Involvement Is to enforce the codes. Usually there Is an escrow withheld by the title company for unfinished Items. suggestIng the resIdents check Into that. Attorney Hawkins also suggested the resIdents may want to consIder taking thIs to the MediatIon ServIces for a resolutIon of the problem. John Feaes - stated the concerns voiced thIs evenIng are valid. They have and will address them. He stated there are no code vIolatIons. encouragIng the BuIldIng OfficIal to Inspect hIs homes. Mayor Orttel suggested Mr. Almgren be dIrected to check those homes that have been IdentIfIed or reported to him that have code vIolatIons. to Inspect those vIolatIons and develop a plan to have them corrected. and report back to the CouncIl wIth a tIme table for the correctIons. MOTION by McKelvey. Seconded by smIth. to so move. MotIon carrIed unanimously. ,~ -..--"- Regular CIty CouncIl MeetIng MInutes - July 2. 1991 Page 8 CouncIl recessed at 9:02; reconvened at 9:14 p.m. FUNDING DISCUSSION/MEDIATION SERVICES Mr. KoolIck requested Council directIon regardIng fundIng for MedIatIon ServIces. They are aSking for seven cents per capita. whIch Is about $1.050. Last year the budget was $850. Mayor Orttel asked If It can be funded from CDBG funds. Mr. Carlberg stated he would check but dIdn't think so. After some dIscussIon. the CouncIl stated because of the severe budget constraInts this year. no decIsion can be made on the matter until further In the budget process. If the money Is available. there was no problem fundIng MedIation Services. URBANALYSIS CONTRACT DISCUSSION Mr. Carlberg provIded the background of the contract for $39,200 wIth UrbanaIysls to complete the final document of the Comprehensive Plan by October 1. 1991, and the increase in costs. Bob Wuornos. PresIdent. UrbanalvsIs - reviewed his July 7. 1991. letter to the Mayor and Council outlIning the causes for the oyerrun In completIng the Comprehensive Plan. those beIng the Staff turnover by the CIty. the disruption in project funding. the soils survey. the attitudes and preferences survey and the City Center concept. Those have created an unantIcipated cost of $9,600. He stated with the additional $9.600. the project can be completed as proposed by the ComprehensIve Plan Task Force at theIr June 27, 1991. meeting. The Council discussed some of the cost overruns with Mr. Wuornos. and expressed frustration at not having a completed Plan before February. 1992: because in effect It means no further development for another year. Mr. Carlberg also noted there has been some diffIculty gettIng the Information from the consultant in a timely manner. though he felt some of the issues raised by Mr. Wuornos are valid. There was then some discussion on the preferences survey. Jay Blake. former CItv Planner - stated they used students from Anoka Senior HIgh to hand deliver the survey to approxImatelY 450 homes around the community. They received approximately 70 percent of them back, which Is less than what they anticipated. There was a lot of Staff time Involved. and the survey became quIte lengthy. whIch Increased the time Involved. Mr. Wuornos stated he is not targetIng the CIty Staff as the problem. as he has had complete cooperation from them. However, the turnover In Staff did create a problem for this project. There was some delay In getting documents to the City primarily because of the health of his mother. but that dId not affect the course of the project. - ~- .-.- Regular CIty CouncIl Meeting MInutes - July 2. 1991 Page 9 (Urbanalysls Contract DIscussion. ContInued) Afte~ furthe~ dIscussIon. the CouncIl agreed to the amount of the overrun on the condItIon that the fInal draft Is delIvered to the CIty as proposed by August 15. 1991. MOTION by Jacobson. Seconded by Pe~ry. that we autho~lze an ext~a amount of money In the amount of $9.600 for a completed project on the condItIon that the complete fInal draft be delIvered to the CIty on August 15. If It Is not In the City by August 15. then no extra funds will be expended and the City wIll take over the project Itself. Motion car~led unanImously. APPROVE LETTER/WDE SITE Mayor Orttel explaIned the p~oposed letter p~epared by Attorney Hawkins whIch would be dIstributed to any potential property owners who have questIons regardIng the status of the WDE landfIll. He also understood that negotIations broke off between the EPA and the generators. and EPA Is taking the matter to court to enforce the Consent Decree. In further CouncIl dIscussion. It was pointed out that the City has little to no control over the situation and that the City may be forced to enact a methane gas protection ordInance though there Is no evidence that there Is methane gas mlg~atlon. The question Is what responsIbility does the CIty have to residents and future ~esIdents. Mr. Sch~antz stated he would talk wIth the PCA for fu~ther Information that can be provided. especIally on methane gas barrIers. MOTION by Jacobson. Seconded by Perry. that we authorize this letter be provIded to any residents who request Information and also to provide It to any develope~s and home purchasers who come In for a permit on the parcel of p~operty that may be Involved. DISCUSSIONs Jerry WIndschltl. develoDe~ of Kenslnoton Estates - felt this also affects people who lIve In Red Oaks. He felt by Issuing this letter, the City Is requirIng these standa~ds without w~ltlng an ordinance. Council disagreed, feelIng It gives them the InformatIon that the CIty has avaIlable. NothIng will be required until an ordinance Is passed. CouncIl also agreed to allowing Mr. Sch~antz to obtain more Information f~om the PCA and p~ovlde It wIth the letter. Motion carrIed unanImously. PURCHASE TRAILER/PUBLIC WORKS Frank Stone. Public Works Supervisor. reviewed the request for a traIler for the one-ton roller with the funds to come from the PIR Fund. Mr. KoolIch explaIned when the PIR Fund was established, the Intent was to acquire capital equipment that wasn't budgeted for. .~-- ..-0.- Regular City Council Meeting Minutes - July 2, 1991 Page 10 (Purchase Trailer/Public Works. ContInued) MOTION by Smith. Seconded by McKelvey, that we approve the purchase of the new trailer for the one-ton roller for Publlc Works usIng PIR Funds at a cost not to exceed $1.500. DISCUSSION: Mr. Koollck noted the resolution approving use of the PIR Funds will be on the next Council agenda for action. Motion carried unanimously. APPROVE 1991 CDBG CONTRACT Mr. Carlberg explained the proposed contract Is the same as last year and allows the City to use the funds from HUD through Anoka County. There is approximately $78.000 available for projects this year. MOTION by Jacobson. Seconded by Smith. to accept the Anoka County Community Development Block Grant Program Agreement between Anoka County and the City of Andover as presented In the Agenda material for this evening. Motion carried unanimously. 1992 BUDGET DISCUSSION' Mr. Koollck reviewed his July 2. 1991, memorandum to the City Council regardIng the Impact on the City's 1992 budget by recently passed tax bills. Items for the Council to consider regarding the budget. and establishing a budget calendar. He estimated a reduction In the CIty's revenues of $120.000 to $130,000. The Council discussed some options to reduce expenditures such as assessing for crackseallng and sealcoatlng projects. though no specific action was taken. Mr. Koollck offered to survey the surrounding cities to compare fees for permits and licenses. Counc 11 agreed. feeling some Increase may be necessary. There was also general agreement that taxes will need to be raised to make up for the aid reductions scheduled for 1992. As for other cuts In expenses, they asked that Mr. Koollck make suggestions for a balanced bUdget which will be discussed at a special budget meeting. There was a desire to maintain the Infrastructure of the streets and utility system. but all other expenses are faIr game for cutbacks. A suggestion was also to maintain the parks at the leyel they are now being maintained. The proposed budget calendar was general]y agreed to. wIth the fIrst City Council meetIng to discuss the budget set for July 30. 1991. FIRE BOND BUDGET Bob Peach, Fire Bond Coordinator. reviewed the proposed budget on the allocation of the bond money. It provides an overvIew of how the . ~- ...-. . -~- Regular CIty CouncIl MeetIng Minutes - July 2. 1991 Page 11 (FIre Bond Budget, Continued) money wIll be spent; It wIll provide a vehIcle by whIch Items can be purchased without havIng to come before the CouncIl with eyery lIttle Item. and It provIdes a surplus of approximately $100,000 to cover contIngencIes. The Items wIth a sIngle asterisk will be purchased after the buIlding Is completed and a revisIon of the budget Is done. Those wIth a double asterIsk are change orders to the buIldIng that were requested but then rejected because of the cost. Items over $15.000 will be bid and brought to the Council for consIderatIon. It the CouncIl wishes to vIew other Items before purchasIng. he wIll have It placed on an Agenda for consIderatl'on. Mr. KoolIck noted the turnout gear which was ordered for $8.160 Is not Included In the budget. Mr. Peach agreed that needs to be added. Counc II questioned the cost of some of the Items, especiallY the $19.000 for quartzite flooring. Mr. Peach explaIned It Is superior flooring which Is not slippery when wet. so It Is safer. and Is easily maIntaIned. An epoxy floorIng was bid; however. that does not hold up very well and needs to be redone eyery three or four years. It Is slippery and It stains. Councllmember McKelvey noted In dealIng wIth the MinneapolIs Fire Department, the salt ate through the epoxy floor and the cement. The quartzite flooring stands up much better agaInst salt and Is beIng put In all new statIons now. Counc I I asked that the followIng Items be brought to them separately for their consIderatIon: the wall beds. the ToshIba 46-lnch TV. the computer system. and the phone system. There was also some concern over the costs of some Items, not wantIng to get the most expensive. Mr. Peach stated the bUdget costs are on the hIgh sIde so he wouldn't have to keep comIng back for approval; however. hIs goal Is to purchase the best qualIty at the lowest price. He also stated he wIll be sending the CouncIl perIodIc updates on the budget. MOTION by Perry. Seconded by smIth, that we accept the June 26. 1991. FIre Department Bond BUdget as amended wIth the understandIng that If the FIre Department or IndivIduals on the CouncIl have InformatIon of areas where the purchase can be made at a lesser cost than that stated. that so long as qualIty Is not affected by It. the more economical purchase will be made. MotIon carried unanImously. LAWN SPRINKLER SYSTEMS/FIRE STATIONS Mr. Peach revIewed the quotes for the InstallatIon of lawn sprInkler systems at the two new stations and recommended Steve's Elk River NurserIes because It provIdes for head-to-head coverage. MOTION by smIth, Seconded by McKelvey, that we accept the bid for $8,700 from Steve's Elk River NurserIes for the InstallatIon of lawn sprInkler systems. He Is not the lowest bidder but Is the best proyIder of the system we needed. MotIon carrIed unanImously. - ...~._-- Regular City Council Meeting Minutes - July 2. 1991 Page 12 NEWSLETTER DISCUSSION Mayor Orttel proposed a change In the contract for the City of Andover Newsletter, Page 2. Item 8. Termination: ·...contalned In this Agreement and In the understandings reached betwen the parties or for any other reason. Termination shall be effective 30 days after the City gives notice In writing to the Contractor. The Contractor may terminate this Agreement at any tIme 30 days after giving written notice to the City." MOTION by Jacobson. Seconded by Smith. to move the Contract as presented with the change In the Termination Clause. Item 8. Motion carried unanimously. NON-DISCUSSION ITEMS MOTION by Jacobson. Seconded by Perry. approval of the Non-Discussion Items. Numbers 19 through 24 which appear on the City Council Meeting Agenda for July 2: Item 19. Alarm User Violation Fee (See Resolution RI02-91) Item 20, Award Bld/IP91-1/Crosstown Drive to Forest Lake Contracting, $163.550.80 (See Resolution RI03-91) Item 21, Receive Feasibility Report/IP91-14/168th Lane Streets (See Resolution RI04-91) Item 22. Reduce Escrow/Hills of Bunker 1st Item 23. Approve Change Orders #2 and #3/Flre Statlon/IP90-26 Item 24. Approve Final Payment/Hidden Creek East 2nd (See Resolution RI05-91). MotIon carried unanimously. APPROVAL OF CLAIMS MOTION by Perry. Seconded by smith. the Schedule of Bills, June 28. 1991. In the amount of $110.576.19. Motion carried unanimously. MAYOR AND COUNCIL INPUT Mr. Stone explained the grader operator Is on extended leave. He has tried to find temporary help; however. there are no funds for It. Counc II suggested the work be done with existing employees, recognizing It will not get done as fast. MOTION by Perry to adjourn. Motion carried unanimously. Mayor OrtteI declared the meeting adjourned at 11:10 p.m. Respectfully submitted, ~~h~~~orY -- ...- -"--