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HomeMy WebLinkAboutCC January 2, 1991 ~ CITY of ANDOVER Regular City Council Meeting-January 2, 1991 1:30 P.M. Call to Order Swearing-in Ceremony Resident Forum Agenda Approval Approval of Minutes Discussion Items I. Public Hearing/1989 CDBG Funds Organizational Items 2. Appoint Acting Mayor 3. Designate Official Newspaper 4. Selection of Official Depositories 5. Approve Officials' Bonds " 6. Appoint Commission Chairpersons 1. Schedule Interviews/planning & Park & Rec. 8. Special Committees/Disc. 9. Adopt 1991 Fee Schedule 10. Approve 1991 Salaries II. Approve 1991 Water & Sewer Rates Non-Discussion Items 12. Approve Plans & Specs/90-12/Bent Creek Side- walks 13. Approve plans & Specs/90-13/Creekridge Estates Sidewalks 14. Dedicate streets/Coon Rapids-Andover Boundary Change Approval of Claims Adjourn I ) REGULAR ANDOVER CITY COUNCIL MEETING January 2, 1991 TABLE OF CONTENTS Accept Reslgnation/K. Orttel · · · · · · · · · · · · · · · · · · · 1 Resolution ROO1-91 · · · · · · · · · · · · · · · · · · · · · · 1 Swearing-In Ceremony · · · · · · · · · · · · · · · · · · · · · · · 1 Agenda Appeoval . . · · · · · · · · · · · · · · · · · · · · · · · 1 Approval of Minutes · · · · · · · · · · · · · · · · · · · · · · · 1 Public Heaeing/1989 CDBG Funds. · · · · · · · · · · · · · · · · · 1 Appoint Acting Mayor · · · · · · · · · · · · · · · · · · · · · · · 2 Designate Official Newspaper · · · · · · · · · · · · · · · · · · · 2 Selection of Ofticlal Depositories. · · · · · · · · · · · · · · · 2 Resolution ROO2-91 · · · · · · · · · · · · · · · · · · · · · · 2 Appeove Oftlclals' Bonds. · · · · · · · · · · · · · · · · · · · · 2 Appoint Commission Chairpe~sons · · · · · · · · · · · · · · · · · 2 Schedule Interviews/P&Z - Park Board - Council · · · · · · · · · · 3 Special Committees Discussion · · · · · · · · · · · · · · · · · · 3 Adopt 1991 Fee Schedule · · · · · · · · · · · · · · · · · · · · · 4 Resolution ROO3-91 (establishing permit fees & service charges) 4 Resolution R004-91 (setting tees toe permits, rezonings, etc.). 4 Approve 1991 Salaries · · · · · · · · · · · · · · · · · · · · · · 4 Approve 1991 Water and Sewee Rates . · · · · · · · · · · · · · · · 4 Resolution R005-91 (set rates tor wate~) · · · · · · · · · · · 5 Resolution R006-91 (set rates for sewee) · · · · · · · · · · · 5 Approve Plans and Specs/90-12/Bent Ceeek Sidewalks . · · · · · · · 5 Resolution R007-91 · · · · · · · · · · · · · · · · · · · · · · 5 Approve Plans and Specs/90-13/Creekrldge Estates Sidewalks. · · · 5 Resolution ROOS-91 · · · · · · · · · · · · · · · · · · · · · · 5 Dedicate Streets/Coon Rapids-Andover Boundaey Change · · · · · · · 6 Resolution R009-91 · · · · · · · · · · · · · · · · · · · · · · 6 Fire Department Issues . · · · · · · · · · · · · · · · · · · · · · 6 Approval of Claims . . · · · · · · · · · · · · · · · · · · · · · · 6 AdJouenment . . . . . · · · · · · · · · · · · · · · · · · · · · · 6 '~ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 REGULAR CITY COUNCIL MEETING - JANUARY 2, 1991 MINUTES The Regular BI-Monthly Meeting of the Andovee City CouncI] was called to order by Mayor Ken Oettel on January 2, 1991; 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MInnesota. Councilmembers peesent: Jacobson, McKelvey, Perry Councilmembers absent: None Also peesent: City Attorney, William G. Hawkins; City Planner, David Caelberg; City Finance Director, Howard Koolick; CIty Administrator/Engineer, James Schrantz; and others ACCEPT RESIGNATION/K. ORTTEL MOTION by Percy, Seconded by Jacobson, introducing a Resolution receivIng and acceptIng the resignation of Kenneth D. Orttel as CI ty Councllmembee and acknowledging a vacancy on the City Council. (See Resolution ROOl-91) Motion carried unanimously. SWEARING-IN CEREMONY The following were sworn Into office by Attorney HawkIns: Kenneth Orttel as Mayor, Marjorie Perry and Jack McKelvey as CouncIlmembers. AGENDA APPROVAL Item 15, FIre Depaetment Issues, was added to the Agenda. MOTION by Jacobson, Seconded by Percy, the Agenda as amended. MotIon carried unanimously. APPROVAL OF MINUTES December 18, 1990: Correct as written. MOTION by Perry, Seconded by Jacobson, approval. Motion carried unanimously. PUBLIC HEARING/1989 CDBG FUNDS ~ Mayor Orttel calJed the publIc hearIng to order at 7:36 p.m. Mr. Carlberg explained the City's 1990 CDBG funds were cut by 50 percent by the county. He requested the Council appeove the allocation of - ~ --- - Regular City Council Meeting Januaey 2, 1991 - Minutes Page 2 (PubJic Hearing/1989 CDBG Funds, Continued) 1989 Community Development Block Grant Funds for the continuation of the Compeehensive Plan Update. The money owed from the City of Blaine will not be eeceived before July, 1991. MOTION by Jacobson, Seconded by McKeivey, to ciose the public hearing. Motion carried unanimously. MOTION by Jacobson, Seconded by Perry, that the Council appeove the alJocation at 1989 Community Development Block Geant Funds in the amount of $14,745.00 for the update of the Comprehensive Plan in the first halt of fiscal 1991. Motion carried unanimously. The hearing cJosed at 7:41 p.m. APPOINT ACTING MAYOR Mayor Orttel recommended Councilmember Jacobson be appointed Acting Mayor tor the year 1991. MOTION by Perry, Seconded by McKelvey, the appointment of Don Jacobson as Acting Mayor foe the City of Andovee tor 1991. Motion careied on a 3-Yes, I-Peesent (Jacobson) vote. DESIGNATE OFFICIAL NEWSPAPER MOTION by Jacobson, Seconded by McKelvey, that the City Council designate for the year 1991 the Anoka County Union as its ofticial newspaper for the year at the existing legal rates published by the newspaper. Motion carried unanimously. SELECTION OF OFFICIAL DEPOSITORIES MOTION by Peery, Seconded by McKelvey, the Resolution designating depositories of City funds and supplemental depositories at City funds tor investment purposes only. (See Resolution R002-91) Motion carried unanimously. APPROVE OFFICIALS' BONDS MOTION by Jacobson, Seconded by Peery, that the Council approve al I of the ofticial y required position bonds to be issued by the Financial Officer. Motion carried unanimously. APPOINT COMMISSION CHAIRPERSONS Mayor Orttel recommended Ron Feeris be appointed as Chairperson of the Planning and Zoning Commission and Jeff Kieftee as Chairperson at the -.---- Regular City Council Meeting Januaey 2, 1991 - Minutes Page 3 (Appoint Commission Chairpersons, Continued) Park and Receeatlon Commission. He also noted the P & Z has asked that the Council interview the applicants for the vacant seats on the Commission. Mr. Ferris has suggested that a co-chaie be appointed to the Planning Commission because ot the amount ot time involved foe both the Planning Commission and the Comprehensive Plan Update Task Force. Council agreed to take no action at this time regarding a co-chair or acting chairperson but to review the ordinance to consider the addition of this position. MOTION by Perry, Seconded by McKelvey, the appointment of Ron Feeris as Chairperson of the Planning and Zoning Commission and Jeff Kietfer as Chaleperson of the Park and Recreation Commission. Motion carried unanimously. SCHEDULE INTERVIEWS/P&2 - PARK BOARD - COUNCIL It was agreed to tentatively schedule interviews for the Council and Commissions on January 17, 1991, 7:30 p.m. The matter will be eeconsideeed at the regular January 15 meetIng if the number of applicants warrants a different or an additional meeting. The Council asked for a lIst of vacancies on both Commissions. SPECIAL COMMITTEES DISCUSSION Mayoe Orttel recommended this item be tabled untiJ the tull Council Is in place. In addition, he proposed the Hazardous Waste Committee be re-organlzed as an Environmental Issues CommIttee to deal with diseased teees, refoeestation, wastes. and othee environmenta] issues. Because of some concerns raised at the budget hearings, he wondered If it would be beneficial to establish a Budget Committee independent of the Councli to look at how the money Is being spent and to make recommendations. Counci]member Perry suggested a committee be established to plan quarteely town meetings. The issue ot the budget could be discussed at the meetings, which may elIminate the need tor a Budget Committee. Mayor Orttel agreed. proposing a communications or public eelations committee can be set up to develop new ways to communicate with the residents. Council asked for a list of standing and special committees and members that were appointed last year. It was also generally agreed that special meetings should be held shortly atter filling the vacant Council seat to meet with the Comprehensive Plan Task Force regarding the direction of the Comprehensive Plan. The P & 2 has also suggested meeting quarterly with the Council. It was agreed to wait until the January 15 meeting to set a special meeting. . ---- ReguJar City CouncIl Meeting January 2, 1991 - Minutes Page 4 (Special Committees Discussion, Continued) MOTION by Pe~~y, Seconded by McKelvey, that we table the appointment of special committees until the City Council has appointed a new member. Motion caerled unanimously. ADOPT 1991 FEE SCHEDULE Council asked that the Statt track the expenses involved with the operatIon and Jlcenslng of the Junkyards this next yeae to determine whether the junkyard license fees suttlciently cove~ those costs. MOTION by Jacobson, Seconded by Perry, the Res01tuion as presented. (See Resolution R003-91 establishing permit fees and service charges to be co]]ected and amending Resolution No. 029-87 setting toeth such fees) Motion carried unanimously. MOTION by Peeey, Seconded by McKelvey, a Resolution setting tees tor peemlts, eezonlngs, SpeciaJ Use Permits, variances, pJattlng, 11cense fees, sewer use~ tees, water tees, lot splits, rental tees and various other tees. (See ResolutIon ROO4-91) Motion careied unanimous]y. APPROVE 1991 SALARIES Mayor Orttel noted the budget for 1991 included a four percent increase tor all city employees. At this time the request Is to excJude the union empJoyees because the contract has not yet been settled, but he wondered since this geneeal Iy is not a disputed item whether in the futuee the union employees could eeceive this increase as welJ. In futhee discussion, Mr. Koolick noted there are some funds in ContIngency in the budget to cover comparable worth and merit Increases. Councilmember Jacobson also noted meelt increases shou1d be based on performance. In an organization this size, typically only 85 percent are tully competent; and he felt the amount of merit Increase should depend on the pertormance evaluatIon. Mr. KooJlck thought the Staff In geneeal tended to range towa~d the superior rating; howeve~, the problem is lack of funding. MOTION by Jacobson, Seconded by Perry, that the City Council adjust City employee salaries tor 1991, with the exception of the union employees who ace still workIng on the conteact, an Inceease of four percent staetlng January 1, 1991. Motion caeried unanimously. APPROVE 1991 WATER AND SEWER RATES Councl]member Perry expressed opposItion to maintaIning two user rate funds for sanitary sewer, Fund A and Fund B, asking how much longer the City intends to maintain the two funds. Mr. Koollck believed it _.~------ -~- Regular City Council Meeting Januar-y 2, 1991 - MJnutes Page 5 (Appeove 1991 Water and Sewer- Rates, Continued) was to be tor a total at 100 quarters. It staeted in 1986 or 1987. Mayoe Orttel reviewed the background for establishing the two sewer user r-ates as a mattee of principle to those In the Fund A ace a who paid unusuallY high connection char-ges. Mr. Koolick stated the cost to the CJty foe maintaJnlng the two separate rates Js ver-y mlnJmal sJnce all new user-s are under the new rate; however, ther-e is a hassle of keeping track at who gets what rate. MOTION by Jacobson, Seconded by Perry, to set the rates for permits, connection fees, services, water usage pursuant to Ordinance No. 55, Section 3 and ResoJution No. 101-81 as presented by Staff. (See Resolution R005-91) Motion carried unanImously. MOTION by Jacobson, Seconded by McKelvey, the Resolution establishing sanitary sewer r-ates and sanitar-y sewee connection charges to be effective January 1, 1991, as presented with the correction being that the Connection Charge in the Resolution is mlssJng, and that the Connection Charge should be $244.43 per unit. (See Resolution R006-91) Motion car-ried on a 3-Yes, 1-NO (Perry) vote. APPROVE PLANS AND SPECS/90-12/BENT CREEK SIDEWALKS MOTION by Perry, Seconded by Jacobson, a Resolution approving amended advertisement for bids tor Pr-oject No. 90-12 as presented. (See Resolution R007-91) MotJon carried unanimously. APPROVE PLANS AND SPECS/90-13/CREEKRIDGE ESTATES SIDEWALKS Todd Haas, Assistant City Engineer, explained the sidewalk on the noeth side of South Coon Creek Drive will be thr-ee feet wide with bituminous suetace theee feet behind the curb. The intent is to save as many trees as possible. The south side will remain one foot off the property line with the sidewalk being five-feet wide. They are also asking foe an alternate bid to improve the blind spots along that portion of the roadway. Feank Stone, Public Works SupervJsoe, advised the CouncJ] the City Is responsiblle tor maintaining the sidewalks, and he has no snowpJow that is small enough to clear the thr-ee-foot sidewalk other- than the Toro which needs to be hauled to the site. Counc i I suggested he consider closing the sidewalk for the wJnter. MOTION by Jacobson, Seconded by Per-ry, a Resolution appeoving amended plans and speciticatlons and amended adver-tisement for bids for Project No. 90-13 as presented. (See Resolution R008-91) MotIon carrIed unanImously. . ---- ". Regulae City Counci1 Meeting January 2, 1991 - Minutes Page 6 DEDICATE STREETS/COON RAPIDS-ANDOVER BOUNDARY CHANGE MOTION by Percy, Seconded by McKelvey, a Resolution revokIng Osage Street NW and Shenandoah Bou1evard as presented, change the BE IT FURTHER RESOLVED to: subJect to the City of Coon Rapids accepting the right at way and responsibi11ty of maintenance and repair of said Osage Street NW and Shenandoah Boulevard. (See ResoJution R009-91) Motion carried unanimously. FIRE DEPARTMENT ISSUES Councllmember Jacobson questIoned the source of fundIng for the hose brIdge. Mayor OrtteJ stated the understanding has been all purchases tor the new tiee stations and trucks are to come feom the bond issue and aJ I expenses for the existing station and teucks are to come from theie General Fund budget. Mr. Koolick stated it Js coded to come tram the 1990 General Fund bUdget; howevee, he wJII talk with the Fire Chief to determIne the correct cOding and wi I I make any needed changes. Councllmember Jacobson also noted he has received a couple phone calls . from indivIduals who are not happy about the FIre Department's plan to , bring in firefighters and rescue people to stay over night at the stations starting in April. He understands the Depaetment has taken the tirst step and will be ready to begin the overnights in about four weeks, and apparently there are some negative teelings about it. It that happens, he understands the entice Rescue Squad will quit. He was concerned that the item has not been brought before the Council as It is a policy change and also affects budgeting. Mr. Koolick stated he too received calls askIng about the fInancIal Impact and whether they wi] ] be subJect to wage laws. Mayor Orttel suggested the Fire Department be notlfJed that the item should be beought to the Council before they get to the point at no eeturn on this Issue. APPROVAL OF CLAIMS MOTION by Perry, Seconded by McKelvey, approve the Schedule of Bills of January 2, 1991, In the amount of $213,174.97. Motion careled unanimously. MOTION by Jacobson, Seconded by McKelvey, to adjourn. Motion caerled unanimously. Meeting adjourned at 8:39 p.m. , Respectfully s~ L---- ~ ~ f'u..V Marcella A. Peach, Recording Secretary --_.- -------- ~- - .-.