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HomeMy WebLinkAboutCC December 3, 1991 ~ CITY of ANDOVER Regular City Council Meeting - December 3, 1991 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items 1. Public Hearing/91-23/Street Lights 2. Public Hearing/91-24/Street Lights 3. WDE Comprehensive plan Amendment 4. Ordinance B, section 7.01 Amendment staff, Committees, Commissions 5. Approval of Junkyard Licenses 6. Approval of Cigarette & Liquor Licenses 7. Purchase 2 Cellular Phones/PW 8. Order Oil Filter Crusher 9. Authorize Hiring of Public works Employee 10. Commission Expirations 11. Hire Building Department Clerk 12. Fire Department Bond Budget Changes 13. Comparable Worth Adjustments Non-Discussion Items 14. Approve Plans & Specs/9l-25/Hidden Creek E. 4th 15. Approve Final Payment/9l-2 Creek View Crossing 16. Approve Change order #1/91-14 17. Approve 1992 Engineering Rates/Bonestroo Eng. Mayor/Council Input Approval of Claims Adjournment -. ~ --.-.- .- - . REGULAR CITY COUNCIL MEETING - DECEMBER 3. 1991 TABLE OF CONTENTS RESIDENT FORUM . . . · · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . . · · · · · · · · · · · · · · · · · · · · · · · 1 APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · · · · · 2 PUBLIC HEARING: 91-23/STREET LIGHTS . · · · · · · · · · · · · · · 2 Resolution R191-91 for approval · · · · · · · · · · · · · · · · 4 PUBLIC HEARING: 91-24/STREET LIGHTS . · · · · · · · · · · · · · · 4 ResolutIon R192-91 for approval · · · · · · · · · · · · · · · · 5 WDE COMPREHENSIVE PLAN AGREEMENT . · · · · · · · · · · · · · · · · 5 MotIon to submit amendment · · · · · · · · · · · · · · · · · · 6 ORDINANCE 8. SECTION 7.01 AMENDMENT · · · · · · · · · · · · · · · 6 MotIon to table . · · · · · · · · · · · · · · · · · · · · · · · 7 APPROVAL OF JUNKYARD LICENSES · · · · · · · · · · · · · · · · · · 7 APPROVAL OF CIGARETTE AND LIQUOR LICENSES · · · · · · · · · · · · 7 PURCHASE TWO CELLULAR PHONES/PUBLIC WORKS · · · · · · · · · · · · 8 ORDER OIL FILTER CRUSHER . · · · · · · · · · · · · · · · · · · · · 8 AUTHORIZE HIRING OF PUBLIC WORKS EMPLOYEE · · · · · · · · · · · · 9 COMMISSION EXPIRATIONS . · · · · · · · · · · · · · · · · · · · · · 9 HIRE BUILDING DEPARTMENT CLERK . · · · · · · · · · · · · · · · · · 9 NON-DISCUSSION ITEMS . · · · · · · · · · · · · · · · · · · · · · · 9 Comparable Worth Adjustments (later reconsidered) . · · · · · · 9 ResolutIon R193-91 ApprovIng Plans & Specs/IP91-24. · · · · · · 9 Resolution R194-91 ApprovIng FInal Payment/IP91-2 . · · · · · · 10 ResolutIon R195-91 Release Escrow Funds. Red Oaks 6th. · · · · 10 ProclamatIon - Home Health Care Week · · · · · · · · · · · · · 10 FIRE DEPARTMENT BOND BUDGET CHANGES · · · · · · · · · · · · · · · 10 MotIon to approve . · · · · · · · · · · · · · · · · · · · · · · 11 APPROVE CHANGE ORDER #1/IP91-14 · · · · · · · · · · · · · · · · .11 1992 ENGINEERING RATES/BONESTROO ENGINEERING MotIon to counteroffer · · · · · · · · · · · · · · · · · · · .11 GAMBLING PERMIT FOR ANDOVER ALANO SOCIETY · · · · · · · · · · · · 11 Motion to approve . · · · · · · · · · · · · · · · · · · · · · .11 -- - - ---.- Regular City CouncIl Meeting Table of Contents - December 3. 1991 Page II MAYOR AND COUNCIL INPUT RezonIng/Area Southwest of Round Lake . · · · · · · · · · · · · 12 Snowmobi I es . · · · · · · · · · · · · · · · · · · · · · · · · · 12 COMPARABLE WORTH ADJUSTMENTS Motion to approve comparable worth adjustments and 1992 saJary Increases · · · · · · · · · · · · · · · · · · · · · · · · · 12 APPROVAL OF CLAIMS . · · · · · · · · · · · · · · · · · · · · · · · 12 ADJOURNMENT . . · · · · · · · · · · · · · · · · · · · · · · · · · 12 - - .~-- ~ CITY of ANDOVER REGULAR CITl COUNCIL MEETING - DECEMBER 3. 1991 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Ken Orttel on December 3. 1991: 7:30 p.m.. at the Andover CIty Hall. 1685 Crosstown Boulevard NW. Andover, Minnesota. Councilmembers present: Jacobson <arrived at 8:10 p.m.). McKelvey. Perry. Sml th Councllmembers absent: None Also present: CIty Attornev. WIlliam G. HawkIns Planning and Zoning Commission Chairperson. Randy Peek PublIc Works Supervisor. Frank Stone Assistant CIty Engineer. Todd Haas City Planner. David Carlberg City Finance DIrector. Howard Koolick City Administrator/EngIneer, James Schrantz Others RESIDENT FORUM Jovce Moore. Metro Home Health Care - explained theIr office Is In Coon Rapids. and they have provided home health care for the past 14 years In the Metro area. She explained the benefits of home health care and the various servIces they can provide. This week they are celebrating National Home Health Care Week. and they are requestIng the City of Andover proclaIm December 1 through December 7 as Home Health Care Week. Council agreed to add the Item to the Agenda. Fire Chief Glenn Smith. 15914 Swallow Street - apologized for not being at the November 21 BUdget HearIng. but he was out of town on another fire-related matter. After viewing the tape of the meeting. he felt that If he or another member of the Fire Department had been present. it would have been beneficial to answer some of the questIons. He appreciated the efforts of the Council In answering questions about the Fire Department that evenIng. He poInted out the people failed to realize that It is their FIre Department: It doesn't belong to the FIrefighters. He thanked the Council for their help. Mayor Orttel stated in reference to a comment about the brIck on the Fire StatIons. he found out later that It Is not brIck but Is burnIshed block made to look lIke brick. Chief SmIth noted over $100.000 was saved by going with the block as opposed to brick. AGENDA APPROVAL It was agreed to add the following Items to the Agenda: Item 18. Release of Escrow. Red Oaks 6th: Item 19, GamblIng PermIt for Andover Alanon Society: and Item 20. Proclamation - Home Health Care Week. - -. - Regular CIty Councl] Meeting MInutes - December 3. 1991 Page 2 (Agenda Approval. Continued) MOTION by Smith. Seconded by Perry. to approve the Agenda as amended. MotIon carrIed on a 4-Yes. 1-Absent (Jacobson) vote. APPROVAL OF MINUTES MOTION by Perry, Seconded by Smith. app~oval of the MInutes as presented of the November 14 SpecIal MeetIng. the November 19 Regular Meeting. HRA and Closed MeetIng with Cy Smythe and Closed MeetIng with the Attorney. and also the SpecIal MeetIng on November 21. 1991. Motion carried on a 4-Yes. l-Absent (Jacobson) vote. PUBLIC HEARING: 91-23/STREET LIGHTS 7:38 p.m. Mayor Orttel explained the CIty received a petition from the resIdents In Lund's Evergreen Estates 2nd - 4th AddItIons. Of the 42 benefitted lots. 29 were In favor. 0 were agaInst and 13 were unavaIlable. ThIs evening an addItion was brought to the CouncIl which shows 3 resIdents are opposed to the lights. Mr. Haas reviewed the formula used to determIne street lIghtIng costs. For thIs project. the estimated cost will be $16.08 per quarter per lot. After five years when the InstallatIon costs are paId for. the rate wIll drop to about $8.54 per quarter per lot. He also showed where the lights will be located. outlInIng the polIcy for determining those locations. JIm Olson. 16658 Wren Court NW - stated everybody he talked to was agaInst the lighting. There were no detaIls gIven In theIr InItIal contact. He felt the CIty should be more careful when gettIng public opInIon to decIde on these hearIngs. In this project there wIll be one street lIght for every four lots. askIng what Is the purpose of havIng one street light for every ten acres. Mayor Orttel explaIned the City does not get Involved with the petitIons; that Is done by the resIdents. In thIs case. there was a clear majorIty In favor. The CIty only reacts to the request. He also stated the purpose of the lightIng Is not to IllumInate the lots but to create a safer envIronment for findIng street Intersections. homes. etc. The Mayor continued that the radIus of IllumInation Is determIned by the sIze of the bulbs. The Idea Is there be some linkage between the lIghts. Helen Stranae. 16694 ZIon Street - stated they were not handed the petitIon. They were orally told about the proposal and orally saId no. She turned In the addItIonal signatures thIs evenIng. She was born and raIsed In ChIcago and came out here because she liked the privacy and the da~k. She consIders the lights to be an InvasIon of her rIghts and prlyacy. One light wIll be shining dIrectlY Into her - Regu1ar City Council MeetIng Minutes - December 3. 1991 Page 3 (PublIc Hearing: 91-23/Street LIghts. Continued) wIndow. She asked that the CouncIl respect her prIvacy and move that lIght across the street or further down to someone else who saId yes. As a last resort. she was told by Mr. Haas that a darkenIng panel could be placed so the lIght doesn't shIne on her house at nIght. Her neIghbors are asking her to pay $65 a year for InstallatIon plus the addItIonal costs for electrIcIty. The cost for movIng the pole pro-rated over 42 lots would be a minimal charge. Mr. Haas stated a darkenIng panel has been used In one other case; he wIll talk to Anoka ElectrIc about one. The polIcy Is to place a lIght every 600 feet: to move the lIght on Zion further north or south would be only 300 feet from the Intersection. Bob Putney. 2520 166th - stated It looks lIke a street light Is proposed for the corner of hIs lot. He will have a problem with the light shinIng In his bedroom window. There seems to be a lot of splllout from the back of these lights. He questIoned If It makes sense to place the lIghts every 600 feet In the rural area. He felt It would make more sense Just to place them at the IntersectIons where they are needed. At 600 feet apart. there are 1arge gaps of lIght between the poles: there Is no continuIty of lIghting. Mayor Orttel explained the CIty policy. He wouldn't want to change that policy without seeing somethIng from an engineering standpoInt that It Is Incorrect. There would also have to be a good reason to vary from that standard. RemovIng the mIdblock lights would only elImInate three 1 Ights In this case and wIll not have a great Impact on the costs. Again. the petitIon shows a majorIty In favor of the lIghting. Mr. Olson - stated most of the people that wIll live by the lights do not want them. He knows of four or five others who don't want them. He has some light from the 5th Addition shInIng In his wIndow. and It Is pretty obnoxIous. He stated placIng the lights eyery 600 feet does not do any good. though he agreed It makes sense to place them at the Intersections. Most of the people objectIng are mId-block. Mayor Orttel stated there Is an Issue of benefit. Those people would stlJI be paying for It. Mr. Olson - didn't think those people were concerned so much with cost as wIth the IntrusIon of theIr privacy. He lIkes the dark: that is why he moved out there. Everyone would benefIt from the lIghtIng at the corners only because they must drive through them. Theresa Meyer. 2774 167th Lane NW - Is In favor of the lighting. It Is dark and she has children. It Is dIfficult picking up and droppIng them off at nIght: people have trouble finding the streets. She I I yes on a corner. feelIng It Is Important that they be lIghted. She noted the difficulty of finding 167th when coming In off Round Lake Boulevard. She Isn't concerned about the mid-block lIghts. but she thInks the Jlghts are necessary. Regular CIty Council Meeting MInutes - December 3. 1991 Page 4 (Publ ic Hearing: 91-23/Street LIghts. Continued) Councilmember Perry receIved a message from Ron Ferris. 16655 Wren Court. who moved to that neighborhood because It Is rural. He dId not feel lIghting Is necessary. She questioned whether mIdbIock lights in the rura I area are necessary or helpful. but she can understand havIng them at Intersections and curves. However. she did not feel the lights were a real InvasIon of prIvacy. Ms. Stranae - could understand people puttIng In security lights. but the neighbors are askIng her to spend money to put a light by her house that she doesn't want. She agaIn asked for consideration that the light be moved or eliminated. CouncIlmember Smith noted the CouncIl Is placed in the posItIon where a clear majority from a neIghborhood petItIoned for the street lIghtIng yet the majority at this hearIng are voIcIng objectIons. He acknowledged that a problem wIth the petItIon process Is that many of the people are III Informed: however. the hearIngs are to provIde greater Information. He felt obligated to vote for the maJority. MOTION by Perry. Seconded by Smith. to close the publIc hearing. Motion carrIed on a 4-Yes. l-Absent (Jacobson) vote. MOTION by Perry. Seconded by SmIth. the Resolution orderIng the Improvement of street lIghting. Project No. 91-23. In Lund's Evergreen Estates 2nd - 4th Additions area. directIng Staff to work with the resIdents on the Issue of shielding the lights. (See Resolution R191-91) MotIon carrIed on a 4-Yes. l-Absent (Jacobson) vote. PUBLIC HEARING: 91-24/STREET LIGHTS 8:06 p.m. Mayor Orttel explaIned the CIty receIved a petitIon for street lights In the areas of Northgleh 2nd 4th. 5th Additions and those propertIes located along the east sIde of UndercIIft Street between SuperAmerlca and 139th Lane. A total of 193 lots are benefitted. The petItion Is 107 In favor. 23 opposed. 63 unavailable. Mr. Haas then reviewed the costs. estImated to be $8.821quarter per lot. The light on Round Lake Boulevard wi I] be paId for by the CIty. Dave Skallet. 3729 139th Lane - felt It Is odd that Instead of puttIng the lIght by the electrical box. they will be tunneling under his driveway and cuttIng his underground sprinkler system to put the lIght on the other side of hIs lot. He would lIke to have the light moved to the other sIde of his lot If he cannot have the lIght elImInated completely. If It must go on that corner. he requested a darkening shield. He was confronted by two teenagers carrying the petition who dId not know anythIng about the project. He felt the resIdents should get the proper Information when the petItIons are beIng circulated. He was told the lights would only go on the corners. not mldblock. - ---- ~- Regular City Council MeetIng MInutes - December 3. 1991 Page 5 (Public HearIng: 91-24/Street Lights. Continued) Mr. Haas explained the eJectrIcal box Is on the other side; however. the proposed location better meets the 300-foot dIstance requIrement between lights. After some dIscussion. it was agreed that the light at the intersection of 139th Lane and Undercllft could be moved to the other corner. whIch would lessen the distance If the light Is placed next to the box by lot 3129 139th Lane. There being no further testimony. Mayor Orttel asked for a motIon to close the public hearing. MOTION by Smith. Seconded by McKelvey. to so move. Motion carrIed on a 4-Yes. l-Absent <Jacobson) vote. MOTION by Smith. Seconded by McKelvey. the Resolution ordering the Improvement of street lIghting. Project No. 91-24. in the Northglen 2nd. 4th, 5th Additions and those properties located along the east sIde of UndercIift Street between SuperAmerlca and 139th Lane. with the provision that the City work with anybody who might wish to screen their light. and with the unde~standing that the two lIghts on 139th Lane will be moved. (See Resolution R192-91) Motion carried on 4-Yes. I-Absent (Jacobson) vote. 8:18 p.m. WDE COMPREHENSIVE PLAN AGREEMENT Mayor Orttel explaIned the amendment is to allow sanItary sewer hookup to the Waste DIsposal Engineering (WDE) sIte for the flow of water that will be used in cleaning up the sIte. Chairperson Peek revIewed the PlannIng and Zoning CommIssIon's recommendation to approve the amendment. There was no public comment at the public hearing. It Is understood that this major amendment will not impact the City's sanitary sewer alJocations because no housIng is Involved. (Councllmember Jacobson arrIved at this time: 8:20 p.m.) Councllmember Jacobson proposed Including a contingency that the Inclusion Into the MUSA be done only after the Federal and State agencies are ready to start work on this. He didn't want to see this approved. then walt a year or more before they do anything. Jon Chrisofferson. Conestoqa-Rovers & Associates - explained the Federal EPA Issued an Administrative Order to require the group he is workIng for to carry out the remedIes on the site. The work done to now has been InvestIgative. Oyer the next two-year period or longer they will begin the desIgn and constructIon of the remedIatIon. They have to follow a ve~y strict schedule. The MPCA Issued a separate and simIlar order that parallels the EPA order. and they will be acting as the local coordinator. - - Regular CIty CouncIl MeetIng Minutes - December 3. 1991 Page 6 (WDE ComprehensIve Plan Agreement. Continued) Mayor Orttel explained he and Mr. Schrantz met wIth representatIves of the SW28 Group. the MetropolItan CouncIl and the Metropolitan Waste Control CommIssIon regardIng thIs sIte. At that tIme there was general agreement from the MWCC that they would have no objection to usIng the sanitary sewer system for the dIscharge f~om the pumpIng wells and agreement from the MetropolItan Council that I t would not detract from the CIty's capacity because no housIng unIts are Involved. He agreed wIth Councllmember Jacobson's concerns. but didn't feel this was the proper agency to address It. This actIon Is helpIng to move the process along. Mr. ChrIstofferson - stated they had to meet the deadline of October 15 to demonstrate that there was an understandIng between the City. county. Met Council and MWCC that sanItary sewer would be available. That came about from the meeting refer~ed to by the Mayor. It allowed them to continue In the desIgn and ImplementatIon of the remedy which utilizes the sanItary sewer servIce. MOTION by Perry. Seconded by SmIth. that we submIt the Amendment to the Comprehensive Plan for the Waste DIsposal Engineering Site to the Metropolitan Council for their consIderation. DISCUSSION: Councllmember McKelvey stated he did not find In the Amendment that refers to the pOllutants that will be going Into the system. Who maIntaIns the sewer line to the main trunk. and will the City know If there Is a hazard to Its employees? Mr. ChrIstofferson stated the maIntenance issue has not been addressed. Mr. Schrantz stated the CIty will have to maintain Its lines. Those on the WDE sIte will be maintaIned by them. Mr. ChrIstofferson didn't think the levels of pollutants wIll be that high. More than likely the water wIll be pre-t~eated before going Into the system. The water goIng Into the sewer will have to meet the standards that are requIred of everyone. Mr. Stone asked If the City wIll get reports on the qualIty of water If It has to maintaIn the lInes. Mayor Orttel stated yes: I t Is mandatory. MotIon carrIed unanImously. ORDINANCE B. SECTION 7.01 AMENDMENT ChaIrperson Peek ~evlewed the Planning CommissIon's recommendation to remove as permitted uses transportation terminals from the GB DistrIct and transportation terminal or motor freIght terminal from the IndustrIal DIstrict. There was no public comment at the hearing. The major reason for removing that use Is because the road system In those areas Is not adequate to serve the high volumes of traffic that would be Involved wIth those uses. - Regular City Council Meeting Minutes - December 3. 1991 Page 7 (Ordinance 8. Section 7.01 Amendment. Continued) CounclImember McKelvey questioned how this proposal would effect Kottke's Bus Company. It Is presently located In General Business: and though It would be grandfathered In. this would not allow it to relocate In another commercial area. He was concerned about that. sInce that company has been one of the bIggest employers In the CIty for many years. Mr. Carlberg read the ordinance defInItIon of transportation termInal. Council generally felt the bus company would be Included In that use. though that defInItion probably was not Intended to Include Kottke's Bus Company. Nevertheless. the Attorney suggested the ordInance defInition for transportation termInals be amended to exclude the housing of buses. Staff and Attorney were dIrected to prepare an amendment to the ordinance for the definition of transportation terminal for the next meeting. December 17. 1991. Mayor Orttel asked for a motion to table the Item to the next meeting with both this proposed amendment and that of the definition can be addressed together. MOTION by Jacobson. Seconded by McKelvey. to so move. Motion carried unanimously. APPROVAL OF JUNKYARD LICENSES Mr. Carlberg stated the other four yards have not yet made application. AI I requirements have been met by those listed In the Agenda material. MOTION by Smith. Seconded by McKelvey. to approve the Licenses for the 1992 year for Anoka Auto Wrecking. Best Auto Parts. Mom's Auto Salvage. and Wilber Auto Parts. MotIon carried unanimously. Council dIrected Staff to contact the remaining yards to Inform them that If they have not applIed for their lIcense renewal to be acted upon by the next meeting. they wlJI be operatIng without a lIcense as of January 1. 1992. and the CIty Attorney will Immediately begin a civil InjunctIve actIon to shut them down. APPROVAL OF CIGARETTE AND LIQUOR LICENSES The following applicatIons for lIcenses have been receIved: Cigarette - Merwin Drug. Festival Foods. Bro-Mldwest Vending, Speedy Market #16. Bill's Superette #7. JJ's Liquors. G-WIII Liquors, Tom Thumb Store #255. SuperAmerlca, Brooks Food Market #54 - Regular City CouncIl Meeting MInutes - December 3. 1991 Page 8 (Approval of CIgarette and Liquor LIcenses. Continued) Off-Sale Non-Intoxicating Liquor LIcenses - Tom Thumb Store #255. SuperAmerlca, Brooks Food Market #54. Speedy Market #16, BIll's Superette #7. Woodland Creek Golf Cou~se Off-Sale Intoxicating Liquor Licenses - JJ's LIquors. G-WIII Liquors MOTION by Smith. Seconded by McKelvey. to approve these lIcenses as presented. MotIon carrIed on a 4-Yes. I-No (Jacobson) vote. PURCHASE TWO CELLULAR PHONES/PUBLIC WORKS Mr. Stone reviewed his proposal to purchase two cellular phones for the PublIc Works Department. noting there are no phones In the three pump houses. A phone in the weekend duty truck would greatly facIlItate the request for assistance and Is cheaper than Installing phones In the pump houses. It would be paid for from the Water and SanItary Sewer Budgets. He would also lIke a phone In the superintendent's truck. recognizIng It would be used more than the one In the weekend duty truck. That phone would be paid for from the PublIc Works Department budget. MOTION by Perry, Seconded by SmIth. that the City CouncIl authorIze the purchase of two cellular phones as presented. with the money to come from the Water and SanItary Sewer Budget and the other from Public Works Department Budget. MotIon carried unanimously. ORDER OIL FILTER CRUSHER The Counc I 1 dIscussed the proposal for the pu~chase of an 011 f II ter crusher. Though they stIlI agreed the cost was extremely hIgh. they recognized that thIs wIll eventually be requIred. notIng even now the CIty is not allowed to dIscard the oil filters in the landfills. WIth the purchase of the 011 f II te~ crusher, It was agreed the use would be free to Andover residents. but there should be a minima] charge per filter for other cItIes to use It. The thought was a]so that some exchange program could be worked wIth the county. or charge them as well. MOTION by Jacobson. Seconded by Perry. that the CIty Council authorIze the purchase of an electric 011 filter crusher. an Oberg #P200 for $3.695. the monies to come out of the recycling monies from the county; that this service be offered free to the City residents but at a cost to others. MotIon carried unanimously. - - ._->-- - Regular CIty Council Meeting Minutes - December 3. 1991 Page 9 AUTHORIZE HIRING OF PUBLIC WORKS EMPLOYEE MOTION by Jacobson. Seconded by SmIth. move to authorIze an advertIsement for a Pub]Ic Works person. DISCUSSION: Mr. Stone stated the salary wIll be based on the unIon scale. whIch hasn't been determIned yet. Mr. Schrantz stated the rate will not be the same as the retIrIng Wayne Paschen. but they want to brIng someone In at that level. Mayor Orttel praised the work of Mr. Paschen as a CIty employee for many years. MotIon carried unanImously. COMMISSION EXPIRATIONS The Counc 11 generally agreed to reappoint those CommissIon members who wIshed to reapply for theIr posItIons. They asked that those requests be received by the next meeting for reappoIntment. At that tIme the Counci I can authorIze to advertIse for vacant posItIons. DIscussion was also on the very large tIme commItment requIred of the PlannIng and ZonIng CommIssIon ChaIrperson because of the required attendance at CouncIl meetings. It was pointed out that the attendance requIrement at CouncIl meetIngs was needed when there wasn't suffIcIent Staff. Now that there Is a Staff Ilason. It was fe]t that Mr. Carlberg would be able to make the presentations. so the ChaIrperson's presence would not be required. Counc 11 agreed to that change. HIRE BUILDING DEPARTMENT CLERK BuildIng OffIcIal. Dave Almgren. reported they IntervIewed fIve candidates out of 36 applications. and are recommending the CouncIl hIre Dorothy Brown for the permanent part-tIme posItIon of BuIldIng Department Clerk. No proposed rate Increase Is suggested followIng the probatIonary perIod because CouncIl has not wIshed to set a specIfic Increase In the past. MOTION by SmIth. Seconded by McKelvey. recommend approval of Dorothy Brown as the BuildIng Department Clerk at a rate of $7 per hour with a sIx-month probatIon perIod. Motion carrIed unanImously. NON-DISCUSSION ITEMS MOTION by SmIth. Seconded by McKelvey. approval of: Item 13. Comparable Worth Adjustments (ReconsIdered later In the meetIng) Item 14, Approve/Plans and SpecslIP91-241HIdden Creek East 4th AddItIon <See ResolutIon R193-91) - ..-.- - Regular CIty Council MeetIng MInutes - December 3. 1991 Page 10 (Non-DIscussIon Items. ContInued) (MotIon Continued) Item 15. Approve Final Payment/IP91-2/Creek VIew Crossing (See ResolutIon R194-91) Item 18. Release of Escrow Funds. Red Oaks 6th (See Resolution R195-91) Item 20. Proclamation - Home Health Care Week MotIon carried unanImously. FIRE DEPARTMENT BOND BUDGET CHANGES Bob Peach. Bond Coordinator. addressed the CouncIl regardIng some questions raIsed at the Budget HearIng on November 21. He highlIghted the fol lowIng: The area of Andover Is larger than Coon RapIds. plus Andover has volunteer FIrefIghters. Coon RapIds has a paid Department. whIch Is the reason for three stations. Coon RapIds has two statIons and they are looking to build two more. The vote for the bond was 708 In favor. 478 opposed. The estimated costs gIven at the electIon are more than the actual costs. Including Increased operatIng costs. In some cases It Is half of what the resIdents were told It would be. The statIons were located based on populatIon and response times to the yarlous areas of the City. Approximately 90 to 95 percent of the homes wIll now be wIthIn a 7-mlnute response time from the Fire Stations. There are no bricks on the buildIng. It Is spIlt-faced block. which saved approximatelY $100.000 on the cost of the building. Stations beIng built In other cities range from $111 to $108 per square foot. Andover's StatIons are being constructed at a cost of $64 per square foot. The lightIng for the entrances and parkIng lots Is for visibility when responding to night emergency calls. Those on the buildIng are 75 watt bulbs which cost about $6 per month. The red lights are traditionally placed at the exits of fIre statIons to signIfy emergency exits. By provIdIng a comfortable place for the FIrefighters to stay. the CIty Is gettIng many free hours of protection and servIce. Chief Glenn SmIth stated they had origInally planned an open house thIs fall: however. because of the setbacks In gaIning access to the buIldIngs and the wInter weather, that was not possible. There wi 1 1 be an open house some time In the sprIng. Mr. Peach then reviewed hIs request for the changes In the Fire Bond budget. WIth those changes. It Is estImately approxlmate]y $18.000 of the bond wi 1 1 be left unallocated. CouncIlmember Jacobson questioned - _0__' _ Regular CIty CouncIl Meeting MInutes - December 3. 1991 Page 11 (FIre Department Bond Budget Changes. ContInued) the addItional sIgnIng for the stations. He felt the costs were excessive. Mr. Peach agreed; however. In researching the item. the amounts quoted are the lowest. Mayor Orttel also agreed the lettering is expensive. but he knew that that is what It costs for the lettering and labor for cast burnished aluminum lettering. MOTION by smith. Seconded by Perry. that we approve the revised Budget as presented. Motion carried on a 4-Yes. I-No (Jacobson) vote. APPROVE CHANGE ORDER #1/IP91-14 Mr. Schrantz explained the Change Order Is for the remoyal of unsuItable materIals. The costs are reimbursable from the State Aid Fund and wi 11 not be assessed. MOTION by Smith. Seconded by McKelvey. that we accept the Change Order as described for Project 91-14 (Total increase to project of $41.177.50) Motion carried unanimously. APPROVE 1992 ENGINEERING RATES/BONESTROO ENGINEERING Counc 11 discussed the proposed rate increase of Bonestroo, Rosene. Anderllk & Associates. Inc.. of approximately 3.8 percent for 1992. Because the City Is allocatIng only a 1.5 to 2 percent increase for its employees for 1992. they felt the consulting firms should stay within the same guidelines. MOTION by Perry. Seconded by Jacobson. that Staff be directed to respond to the letter from Bonestroo and Associates. dated November 14. 1991. regarding the approxImately 3.8 percent increase In their rates and explaIning that due to the budgetary restraints that the CIty Is experiencIng. we would not be able to consider an Increase of greater than 1 percent over the 1991 rates. Motion carried unanimously. GAMBLING PERMIT FOR ANDOVER ALANO SOCIETY Mayor Orttel revIewed the application of Andover Alano Society to the State for a lawful gamblIng license. The City has 30 days to respond, and they are asking the City to sign off so they are not held up for 30 days. Apparent]y they wish to have a charitable gambling event on December 31. This would be regulated by the City's Gambling Ordinance. MOTION by Smith. Seconded by McKelvey. to approve this form and allow the Mayor to sign It. DISCUSSION: Councllmember Jacobson stated he is against thIs activity and believes that the City should not condone alcohol and gamblIng In the City. Motion carried on a 3-Yes. 2-NO (Jacobson. Perry) vote. - ..~ ~-- Regular CIty CouncIl Meeting Minutes - December 3. 1991 Page 12 MAYOR AND COUNCIL INPUT Rezoning/Area Southwest of Round Lake - Mayor Orttel stated at some poInt the City has to get an agreement that the SpecIal Use PermIt on that property Is voId. The Attorney atated the rezoning wIll be contIngent upon an agreement from the owner to gIve up that permIt. SnowmobIles - Councllmember Jacobson expressed IrrItatIon with the snowmobilers' blatant dIsregard for the laws and lack of courtsey. The Counc II dIscussed what can be done. Mayor Orttel stated he would talk with the DeputIes about the problem. hopIng they wIll be abJe to make a few arrests. That may temper the sItuatIon. Also. he suggested placIng artIcles In the news1etter and notIng the problem over Cable TV. COMPARABLE WORTH ADJUSTMENTS RECONSIDERED Mr. Schrantz asked for clarIfIcation on exactly what was approved on Item 13. There was a dIfference of opInion among the Councilmembers as to what the motIon approved. MOTION by SmIth. Seconded by McKelvey. to recall the Motion on Item 13 on the Agenda. MotIon carried unanImously. MOTION by Smith. Seconded by McKelvey. recommend approval of the recommendations of Cy Smythe for the comparable worth effective December 15; a 2-percent Increase effectIve December 29 for those people affected by comparable worth; and the recommendatIon by Jim Schrantz for hIs salary Increase to be no larger than 1 percent per year; and the rest of the employees will be held at 2 percent according to the proposal effectIve January 1. 1991. MotIon carrIed unanImously. APPROVAL OF CLAIMS MOTION by Jacobson. Seconded by Perry. the ClaIms as presented (total of $153.726.76) MotIon carrIed unanimously. MOTION by SmIth to adjourn. Mayor Orttel declared the meeting adjourned at 9:50 p.m. Respectfully submitted. ,\\~ -<:... ~~ ~ MarceJIa A. Peach RecordIng Secretary