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HomeMy WebLinkAboutCC December 17, 1991 ~ CITY of ANDOVER Regular City Council Meeting - December 17, 1991 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items 1. Approve Rezoning/Meadows of Round Lake 2. Approve preliminary Plat/Meadows of Round Lk. 3. Weybridge Sketch plan 4. Ordinance B, Section 7.01, Cont. 5. Special Assessments/Fire Station #1 staff, Committee. Commission 6. Appoint Tree Commission Member 7. Junkyard License Renewals 8. Accept Truck & Utility Dump Box Bids 9. Designation of Water Fund Retained Earnings 10. Discussion/public Works-Fire Station Bldg. II. Public Works Supervisors' Job Description Changes 12. Peach Associates Contract Increase 13. Reconstruction/Round Lk. Blvd. & Bunker Lk. Blvd. 14. wetlands Legislation 15. Bonestroo Engineering Rates Non-Discussion Items 16. Accept Feasibility Report/91-27/Meadows of Round Lake 17. 1991 General Fund Budget Amendments 18. Declare costs/Order Assessment Hearing/91-2 19. Approve Final Payment/90-26/Fire Stations 20. Receive November Financial Reports 21. Approve Hepatitis B Vaccination Agreement 22. Accept Easement/Winslow Hills 23. Commisssion Appointments Mayor/council Input Approval of Claims Adjournment ~-..~- - -- -- REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 17. 1991 TABLE OF CONTENTS RESIDENT FORUM . . . · · · · · · · · · · · · · · · · · · · · · · · 1 AGENDA APPROVAL . . · · · · · · · · · · · · · · · · · · · · · · · 1 APPROVAL OF MINUTES · · · · · · · · · · · · · · · · · · · · · · · 1 APPROVE REZONING/MEADOWS OF ROUND LAKE · · · · · · · · · · · · · 2 Resolution R195-91 approve rezonIng. · · · · · · · · · · · · · 3 APPROVE PRELIMINARY PLAT/MEADOWS OF ROUND LAKE . · · · · · · · · · 3 ResolutIon R196-91 approve prelIminary plat. · · · · · · · · · 5 WEKYBRIDGE SKETCH PLAN . · · · · · · · · · · · · · · · · · · · · · 6 ORDINANCE 8. SECTION 7.01 AMENDMENT · · · · · · · · · · · · · · · 7 SPECIAL ASSESSMENTS/FIRE STATION #1 · · · · · · · · · · · · · · · 7 MotIon to assess $25.281.39 . · · · · · · · · · · · · · · · · · 8 APPOINT TREE COMMISSION MEMBER (KevIn PatrIck MartIn) · · · · · · 8 JUNKYARD LICENSE RENEWALS · · · · · · · · · · · · · · · · · · · · 8 ACCEPT TRUCK AND UTILITY DUMP BOX BIDS . · · · · · · · · · · · · · 9 DESIGNATION OF WATER FUND RETAINED EARNINGS · · · · · · · · · · · 9 DISCUSSION/PUBLIC WORKS-FIRE STATION BUILDING · · · · · · · · · · 9 MotIon to approve . · · · · · · · · · · · · · · · · · · · · · · 10 PUBLIC WORKS SUPERVISORS' JOB DESCRIPTION CHANGES · · · · · · · · 10 PEACH ASSOCIATES CONTRACT INCREASE . · · · · · · · · · · · · · · · 10 RECONSTRUCTION/ROUND LAKE AND BUNKER LAKE BOULEVARDS (Table) . · · 10 NON-DISCUSSION ITEMS ResolutIon R197-91 Accept FeaslbIIIty/91-27/Meadows of Round Lake . · · · · · · . · · · · · · · · · · · · 11 ResolutIon R198-91 1991 General Fund Budget Amendments · · · .11 ResoJutIon R199-91 FInal Payment/90-26/FIre StatIons · · · · · 11 ReceIve November FInancIal Reports · · · · · · · · · · · · · .11 Approve HepatitIs B VaccInatIon Agreement. · · · · · · · · · .11 Accept Easement/WInslow HIlls. · · · · · · · · · · · · · · · .11 Approve SherIff's Department Contract. · · · · · · · · · · · .11 WETLANDS LEGISLATION . · · · · · · · · · · · · · · · · · · · · · · 11 BONESTROO ENGINEERING RATES · · · · · · · · · · · · · · · · · · · 11 MotIon to approve. · · · · · · · · · · · · · · · · · · · · · · 12 Regular Andover City Council Meeting - December 17. 1991 Table of Contents Page iI DECLARE COSTS/ORDER ASSESSMENT HEARING Resolution R200-91 for Project 91-2. CreekyIew Crossing. · · · 12 COMMISSION APPOINTMENTS · · · · · · · · · · · · · · · · · · · · · 12 P & Z; Maynard Apel; Steve Jonak Park Board: Jeff Kieffer. Tom Anderson, Darrell DeLarco Equestrian Council: John BIlls. DavId Hefner. Sharon Orstad ARBITRAGE REBATE . . · · · · · · · · · · · · · · · · · · · · · · · 12 MAYOR AND COUNCIL INPUT Proper documentatIon on purchase orders. · · · · · · · · · · · 13 Forward lette~ to Park Board · · · · · · · · · · · · · · · · · 13 APPROVAL OF CLAIMS . · · · · · · · · · · · · · · · · · · · · · · · 13 ADJOURNMENT . . . . · · · · · · · · · · · · · · · · · · · · · · · 13 - ---~-- ~ CITY of ANDOVER REGULAR CITY COUNCIL MEETING - DECEMBER 17. 1991 MINUTES The Regular Bi-Monthly MeetIng of the Andover CIty CouncIl was called to order by Mayor Ken Orttel on December 17. 1991. 7:30 p.m., at the Andover CIty Hall. 1685 Crosstown Boulevard NW. Andover, Minnesota. Councilmembers present: Jacobson, McKelvey. Perry. Smith Councilmembers absent: None Also present: CIty Attorney. WIllIam G. Hawkins AssIstant City Engineer. Todd Haas CIty Planner, DavId Carlberg City FInance DIrector, Howard KoolIck City AdmInIstrator, James Schrantz Others RESIDENT FORUM Carroll Abbott. 2917 142nd Lane - asked about the goals and objectIves of the Neighborhood Crime Watch Program In the CIty. The new Community School CoordInator has told hIm she has not received any dIrection from the CouncIl. Counc I I explained the program is funded by the CIty, but apparently that was not passed on when the new Coordinator took over. Councilmember McKelyey ~tated he wIll talk with the CommunIty School Coordinator about the program tomorrow. Peter Rauen. 4110 147th Lane - asked for a clarifIcatIon on Item 16, Accept FeasIbIlity Report/IP91-27/Meadows of Round Lake. He did not realIze the neIghborhood had waIved theIr rIghts to a publIc hearing. Mayor Orttel explaIned the hearing would be only for the benefitted property that will be assessed for the Improvement project. not the surrounding areas. Neighborhood comment will be heard on the fIrst two items on the Agenda relating to this property. the rezonIng and prelImInary plat of Meadows of Round Lake. AGENDA APPROVAL The following Items were added to the Agenda: Item 24, Arbitrage Rebate; and Item 25. SherIff's Department Contract. MOTION by Perry. Seconded by SmIth, to approve the Agenda as amended. MotIon carried unanImously. APPROVAL OF MINUTES MOTION by Jacobson, Seconded by Perry. approyal of the Minutes as wrItten <for December 3. 1991 ). MotIon carrIed unanImously. --- ---- Regular City Council Meeting MInutes - December 17. 1991 Page 2 APPROVE REZONING/MEADOWS OF ROUND LAKE PlannIng and ZonIng CommIssIon Chairperson, Randy Peek. reviewed the Commission's recommendation to approve the rezonIng request by Nedegaard ConstructIon Company from R-1*. Manufactured HousIng, to R-4. Single FamIly Urban with the condItIons lIsted on the prepared Resolution. Two resIdents testIfIed at the publIc hearIng who were concerned that the rezonIng be tied to the development. not to the property; and that the Special Use PermIt on the property be terminated once It Is rezoned. The Attorney advised that the wording In the ResolutIon In Item 1. specify that upon the effectIve rezonIng of R-4. the owners shall enter Into an agreement wIth the CIty termInatIng the Special Use PermIt now exIsting on the property. The CIty wIll have wrItten agreement sur~enderlng all rIghts under the SpecIal Use PermIt before It Is rezoned. Councllmember Jacobson was also concerned about the traffIc through the plat. especIally If the DNR wIll not allow Eldorado Street to extend southward to CoRd 116. Counc I 1 agreed to elimInate reference to traffIc condItIons In the second WHEREAS of the ResolutIon. David Newman. Nedeaaard ConstructIon COmDany - explaIned they are proposIng a plat of 182 lots. whIch Is a less Intense use than that under the Special Use PermIt. The P & Z suggested the rezonIng be conditioned on the close of the sale of the land. They have a purchase agreement for the Hay and Sonsteby p~opertIes. but because of today's fInancIng market. they may not be closIng on all of the lots rIght away. He suggested that an optIon be that all property owners grant a waIver of the rIghts of the Special Use PermIt on that property. Attorney Hawkins felt that would be agreeable. Councllmember Jacobson was surprIsed no one from the neIghborIng area Is at thIs meeting. Peter Rauen. 4110 147th Lane - felt the people In the neIghborhood have accepted the fact that the Council will act In favor of the rezonIng thIs evening. They feel that decIsion was really made last winter. Mr. Rauen asked that somethIng be done as a transItional area between the high densIty of this development and the low 2.5-acre density of the exIstIng neIghborhood to the north. As a conditIon of the rezonIng. he suggested the possIbI]lty of less density on the northern border. He wIll have sIx homes adJoInIng his property. askIng that something be done to mItIgate that. He did not see this as an economIc problem for the developer. Mayor Orttel stated he has received several comments on this Issue from the surroundIng neIghborhoods. most of them positIve. Mr. Carlberg advised the legal descrIptIon for the rezonIng encompasses the entire plat. - Regular CIty Council Meeting Minutes - December 17. 1991 Page 3 (Approve Rezoning/Meadows of Round Lake, ContInued) MOTION by Jacobson. Seconded by smIth. the ResolutIon granting the rezonIng request of Nedegaard ConstructIon Company. Inc. . to rezone property to be known as the Meadow of Round Lake, as prepared except on the first page, bottom paragraph. fourth lIne from the bottom to read as follows: ".. .general welfare of the occupants of surrounding lands; there wIll be no negative effects on the values of property and scenIc view In the surroundIng area; and.. . " Page 2 of the ResolutIon. I tern 1. to read: "The rezonIng shall not take place unless all property owners surrender theIr rIghts under the SpecIal Use PermIt or the property has been transferred to the Nedegaard Construction Company as fee owner." (See ReoslutIon R195-91) MotIon carrIed unanimously. APPROVE PRELIMINARY PLAT/MEADOWS OF ROUND LAKE Mayor Orttel provIded a copy of a December 13. 1991. letter from Nedegaard ConstructIon to Mr. Rauen. The letter addressed some of the concerns raised by the PlannIng CommIssIon and the neIghbors. Mr. Haas reviewed the prelIminary plat of The Meadows of Round Lake. al I applIcable ordinances. the varIance requests for front-yard setbacks and buildIng pad sIze. the easement for 143rd Avenue where It encroaches into Pleasant Oaks Park. and the variance needed for the length of Eldorado Street. The developer has an alternate plan In the event they are not allowed to extend Eldorado Street to CoRd 116; however. the PlannIng CommIssIon dId not wish to react to that alternate. The Park Board Is recommendIng a tot lot be located at Lot 6. Block 2. wIth the remaInder of the park dedIcatIon to be taken In cash. Attorney HawkIns advIsed the best procedure for obtaining an easement over the Pleasant Oaks Park for the construction of 143rd Avenue would be to get an agreement from Rosella Sonsteby. the orIgInal property owner. Mayor Orttel suggested the developer obtain that agreement. Mr. Haas poInted out that there Is approxImately 250 feet of 147th Avenue to the west whIch Is outside of the plat that Is not yet constructed. He reviewed the records and dId not fInd any escrow from the developer of Johnsons Oakmount Terrace to have that road constructed. There Is an exIstIng rIght of way. Later In the meeting. Mr. Newman stated that Nedegaard ConstructIon would consent to constructing that portion of the road at their expense. Mayor OrtteI noted In the December 13. 1991. letter from Nedegaard ConstructIon. they are proposing to make the Jots deeper where they - ----- Regular CIty CouncIl Meeting MInutes - December 17. 1991 Page 4 <Approve PreJlmlnary Plat/Meadows of Round Lake. Continued) abut the R-1. 2.5-acre lots and to construct a berm on the northern edge of those lots. They are also proposIng that rather than the 25-foot setback from the street orIgInally suggested along varIous lots. they go with a 30-foot setback and fIve feet less on the rear portIon of the buIldIng pad. Peter Rauen - stated he Is satisfIed wIth the proposals made by the developer. DavId Newman. Nedeoaard ConstructIon Comcany - stated everyone Is aware of the history of this property. It has been a dIffIcult piece of property to develop. which has been further complIcated wIth the 86 lots that abut the wetlands. He revIewed how the plat has evolved and the many changes they have made In the last year to accommodate the concerns of the CIty. ReactIng to the neIghbors concerns of havIng a demarcation between the hIgher and lower densIty areas. they found 147th Avenue could be shIfted somewhat to provide deeper lots on the northern border of the plat. They have submItted a revised proposal for that. Further. they wi 11 construct a three- to four-foot berm along the northern border on theIr property. but will have to be careful not to have the draInage and runoff go to the north. They wIll have some restrictIve convenants on their lots concerning colors. roof pitch. and landscapIng. Mr. Newman stated he met three tImes wIth the Park and Recreation CommissIon. reviewIng theIr proposal of a tot lot of approximately .7 of an acre. a two-to-one value of the shoreland property along the lake. plus purchase and Install the equIpment for the tot lot. He argued the tot lot locatIon Is preferable because It Is a larger parce 1 . It addresses the safety Issue because It Is not adjacent to a street. and the pondlng nearby will provIde a skatIng area In the wInter. They are flexible on the acquIsItion and InstallatIon of the equIpment In the tot lot. He also felt It Is to the CIty's benefIt to own the shoreland property where a traIl system can be Installed. He predicted In 20 to 30 years the shoreland area wIll be extremely valuable to the City. If the CIty does not take It. hIs optIon Is to eIther enlarge the lots to Include the shoreland. or put It In common ownershIp for all to use. There would be about 11.25 acres of shoreIand. Mr. Newman also stated the proposal for the varIances Is because of the wetland. The DNR has stated they wIll not approve any fIllIng unless the City can demonstrate It Is compromIsIng as well In takIng reasonable steps to mInImIze the Impact on the wetlands. By allowIng a 30-foot front-yard setback and fIve feet off the rear of the buIldIng pad. the amount of fIll for the buIldIng pad wIll be reduced by 10 feet. TheIr concern Is only where there Is wetland that needs to be fIlled toward the rear of the lots. Because a I I those lots back onto the wetland, vIsually the lots wIll look very bIg. - ----- Regular City CouncIl MeetIng MInutes - December 17. 1991 Page 5 (Approve PrelIminary Plat/Meadows of Round Lake, Continued) Jeff KIeffer. Park and RecreatIon CommIssIon ChaIrperson - revIewed the Park Board's recommendation and concerns. They feel strongly about the need for a tot lot and the benefIts of havIng It on a street for easy access. It Is located In a low traffIc volume area, and the CIty has not experIenced any problems wIth sImlIlar tot lots. They also strongly felt that the shoreland has no benefIt to the CIty. that It Is too low to do anythIng with. and does not connect to Kelsey-Round Lake to provIde a trail system a~ound the lake. Several CouncIImembers argued the benefIts of the City maIntaIning control over the shoreland of the lake and those wetlands. that It Is the CIty's ~esponslblllty to protect the lake from over use. that the CIty has an obligation to provide and preserve natural open spaces. and that the CIty can exercIse more control over the area If need be when It 15 public property. They felt In the future those areas are goIng to be extremely valuable. Mr. Haas suggested In order to gIve credIt for the shore I and. the property should be appraIsed. CouncIlmember Jacobson agreed wIth the Park Board that the CIty should not take the shoreland property. He dIdn't feel there would be any heavy use of the lake by the property owners. ChaI~person KIeffer asked If It 15 possible to acquIre that land rather than take It as park dedIcation. Mayor Orttel stated It wouldn't matter. as they would be gIven credIt for any publIc lands. ChaIrperson Kieffer stated there could be a dIfference In future use If desIgnated outlot as opposed to park. Counc I 1 felt that can be determIned and that the valuatIon must be determIned fIrst. DIscussion was then on the requested variances for the lots abuttIng the wetlands. The Council's overrIdIng concern was to get the thIrd outlet for the plat through Eldorado Street; however. many of the lots abutting that street are In the wetland. Dave Almgren, BuildIng Official, suggested that the the front-yard setback remaIn at 35 feet but that the ~ear of the buIldIng pads be shortened fIve to ten feet maxImum along the wetland area. The Mayor also suggested that on those lots. the type of house be tIed to the plat. Bruce Nedeaaard. Nedeaaard Construction - ag~eed. statIng they would have fIve-course basements. possIbly wIth walkouts. because of the water table. After further discussIon on the shoreland property, It was agreed the CIty Attorney wIll work wIth the developer In hIrIng an appraIser to determIne the value of that land. MOTION by Perry. Seconded by smIth. a ResolutIon approvIng the prelImInary plat of The Meadows of Round Lake as beIng developed by Nedegaard Construction Company, Inc. , In Section 29 and 30. Township 32. Range 24. Anoka County. as presented wIth the understandIng that - --' Regular City CouncIl MeetIng MInutes - December 17, 1991 Page 6 (Approve PrelImInary Plat/Meadows of Round Lake. Continued) (MotIon Continued) the park dedIcatIon that has been proposed for the shoreland property will be examIned by the CIty Attorney and an appraIser selected who will determIne the value of the proposed shorelIne property. and that In Item 5. the specIfIc reference to lot and block be deleted and to add that a tot lot will be desIgnated In the western portIon of the plat. Include Item 1 from the letter dated December 13. 1991. Increasing the lot depth along the northern border. All lots requested to have a varIance on buIldIng setback be denIed that varIance and that the buIldIng pad be reduced Instead to accommodate the home by a maxImum of 10 feet subject to the fInal approval of the BuIldIng OffIcIal on those areas adjacent to the wetlands, The continuatIon of 147 Avenue to the exIstIng travelled portion Into Johnson's Oakmount Terrace to be constructed at the developer's expense. (See ResolutIon R196-91) DISCUSSION: Mayor Orttel asked Staff to be aware that those resIdents to the west in Dehn's AddItIon and Johnson's Oakmount Terrace may be Interested In municIpal sanItary sewer. Counc I 1 noted the polIcy for Installation and maIntenance of a 11ft statIon needs to be addressed. Mr. Schrantz felt It would be paId for by the developer but maIntained by the CIty. MotIon carrIed unanImously. Councllmember Jacobson stated he agrees with the plat but dIsagrees wIth the parkland dedIcatIon of the shoreland on Round Lake. CouncIl recessed at 9:10; reconvened at 9:18 p.m. WEYBRIDGE SKETCH PLAN Mr. Haas reviewed the Andover RevIew Committee's varIous comments and recommendatIons of the proposed sketch plan of Weybrldge as requested by Jerry and Carol WlndschItl. Jerry WIndschltl - explained the reason for the change In the proposed development from the orIgInal prelImInary plat Is because the consultIng engIneers wIsh to extend the trunk sanItary sewer lIne north to Andover Boulevard up Vale Street. The Sanitary Sewer Comprehensive Plan was not followed when the adjacent development of Creek View CrossIng was done. There are not a lot of optIons as to where an entrance can be put onto Andover Boulevard. He stated the ordinance allows the bubbles at the corners. One concern Is the -- ._--- -. Regular CIty CouncIl Meeting MInutes - December 17. 1991 Page 7 (WeybrIdge Sketch Plan. Continued) number of drIveway exIsts onto the bubbles. He wIll submIt a drIveway plan and can control that with covenants on the propertIes. Some citIes pave the 90-degree turn but leave the easement for the bubble. It allows the houses to be placed further back and brIngs the lots Into compliance for f.ontage. Counc II suggested that Staff and developer work to resolve thIs Issue. Mr. WIndschItl stated he does not have owne.shIp of the remanent parcels and cannot control what Is done wIth them. Mr. Schrantz IndIcated he would work wIth the two developers to resolve the sItuatIon. Counc 11 agreed they should be elIminated If possible. Mr. WIndschltJ dIdn't feel a 40-foot easement is necessary for the sanitary sewer lIne. He would be wIlling to dedicate a 20-foot rIght-of-way wIth 10 feet of easement on either sIde. He also explaIned he Is workIng with BurlIngton Northern on the possIbilIty of acquirIng easement to construct a sIx-foot berm along the raII.oad track to shield the back of the lots. CouncIImember Jacobson questioned whether an envIronmental study has been done on the property for potentIal hazardous waste because of the glue factory whIch once ope.ated there. Mr. WlndschItl stated a study was done and no envIronmental Issues were found on that property. HIs purchase agreement had specIfIc language dealing wIth thIs Issue. Counc 11 asked that that documentatIon be provIded to the City. Frank Stone. PublIc Works Superintendent. stated a triangular easement Is desired by the sewer line In the southern portIon of the plat to keep that a.ea clear so they can get the trucks through If there Is an emergency on the trunk line. Counc II suggested the Item be resolved wIth PublIc Works. Mr. WlndschItl agreed to look at It. There was no further CouncIl comment. ORDINANCE 8. SECTION 7.01 MOTION by Jacobson. Seconded by SmIth. the amendment as presented. <To exclude TransportatIon TermInals from the GB and I DIstricts and allow School Bus Terminals as a permItted use In Industrial Districts.) MotIon carrIed unanimously. SPECIAL ASSESSMENTS/FIRE STATION #1 Bob Peach. Bond CoordInator. explaIned he receIved a Commercial Permit Worksheet from Staff showing assessments for sewer and water of $25.281.39. He budgeted $26.200. Mr. KoolIck explained the storm sewer assessments placed against the parcel for Projects 88-1 and 87-3B were not based on benefIt but for convenIence In assessIng some of the costs. -- ----- Regular CIty Council Meeting Minutes - December 17. 1991 Page 8 (SpecIal Assessments/FIre StatIon #1. ContInued) Mr. KoolIck also explaIned the arbItrage laws now apply to prepayments of assessments as well, so there wIll not be a lot of excess earnings to payoff the project bonds. ArbItrage must be calculated for the lIfe of the Issue whenever more than $5 million worth of bonds are sold In one year. Counc II acknowledged Its prevIous actIon to place the storm sewer assessments against that parcel done as a legal necessIty. It was agreed to assess only the sewer and water charges as orIgInally presented to Mr. Peach by Staff. MOTION by Jacobson. Seconded by Smith. the FIre Bond Issue pay In the amount assessed of $25.281.$9 as presented by Staff as costs assocIated wIth that parcel. DISCUSSION: Mr. Koollck suggested the remaining assessments be abated to give clear tItle to the parcel. Counc 11 agreed. Motion carrIed unanImously. Mr. Peach acknowledged several FIrefIghters who volunteered many hours on the bond project: Dave ReItan who did most of the desIgn work on the stations. Jack Richardson who dId a lot of work on the trucks, and JIm Pierson who worked on all the fIre equipment for the trucks. He thanked the CouncIl for theIr cooperatIon. whIch helped to make an excellent project. The Counc I I and Mr. Schrantz thanked Mr. Peach. statIng It Is a hIgh qualIty project wIthout frIlls that was accomplIshed wIth no major probJems. APPOINT TREE COMMISSION MEMBER MOTION by Jacobson. Seconded by McKelvey. to appoInt KevIn PatrIck Martin to fill the vacant posItIon on the Tree CommissIon to December 31. 1993. MotIon carrIed unanImously. JUNKYARD LICENSE RENEWALS DiscussIon was on the Staff recommendatIon to deny the CommercIal Auto Parts license. as they felt the constructIon of a pole buIldIng to house the fluId and gas removed from vehicles Is an expansIon of the yard and not permItted. The Attorney stated the questIon Is whether It Is actually an expansIon or a necessary part of the busIness. Wayne Flels. RecresentInQ Commercial Auto Parts - stated they dId not get a buIldIng permit because they dId not thInk one was requIred. He explaIned the bIggest problem Is pollutIng the land. By puttIng batterIes. oils and fluids Inside of a buildIng on a concrete slab. they are not subject to the elements whIch cause them to overflow Into the ground. Daye Almgren, Building OfficIal, stated If It Is allowed. the sIdIng should be changed to match the requIrements of wood or brick sIdIng. Charlles MIstelskl - did not have a problem putting wood on the sIde of the buIldIng. -- -- Regular City CouncIl MeetIng Minutes - December 17. 1991 Page 9 (Junkyard LIcense Renewals. Continued) CouncIl dIscussion noted that because of the concern of pollutIng the ground. It would be wIse to require all Junkyards to house theIr batterIes. oIls and fluIds InsIde. They felt the lIcense for CommercIal Auto Parts should not be denIed for somethIng that Is desIgned to protect chemIcals from goIng Into the ground. Councllmember McKelvey suggested the recyclIng 011 drum at City Hall also be under a roof to p~otect the soli from contaminatIon. MOTION by SmIth. Seconded by McKelvey, the renewal of the Junkyard LIcenses for 1992 for Auto Truck and Van Salvage. Andover Auto Parts contIngent upon the agreement of a new fence. and CommercIal Auto Parts contIngent upon the applIcatIon for a buIldIng permIt. MotIon carried unanImously. CouncIlmember SmIth stated the Intent was the building permit will also requIre the proper sIdIng per the ordInance. Counc II also dIrected the Attorney to begIn legal actIon agaInst RIte-Away Auto Salvage. whIch wIll be operatIng wIthout a lIcense as of January 1. 1992. ACCEPT TRUCK AND UTILITY DUMP BOX BIDS MOTION by Jacobson. Seconded by Smith. the CI ty Council accept the bids for a truck cab and chassIs truck from SuperIor Ford In the amount of $17.704 and the bId from Crysteel for a utIlity dump box, craIne. hydraulic system and 9' front snow plow In the amount of $13.971; note that each of the bIds are the low bId presented, for a total cost. IncludIng tax. of $33.725.76.. MotIon carrIed unanimously. DESIGNATION OF WATER FUND RETAINED EARNINGS MOTION by SmIth. Seconded by Perry. that we desIgnate the approxImately $16.820 of the water fund's retaIned earnIngs and approxImately $16,820 of the sewer fund's retained earnings for the purchase of the public works truck. Motion carrIed unanImously. DISCUSSION/PUBLIC WORKS-FIRE STATION BUILDING AssIstant FIre Chief Dale Mashuga presented a proposal to dIvIde the existIng FIre StatIon for use as StatIon #3 by the FIre Department and PublIc Works. In addItIon. the upstaI~s storage area wIll be divIded between PublIc Works and the FIre Department. The wall wIll consIst of plywood on the bottom, sheetrock on the top, for a cost of approxImately $3,050. Plus. the one of the heatIng systems must be moved at a cost of about $350. FIre Chief Glenn Smith stated the costs would be paid In 1992. Mr. Koollck explained It would come out of the CapItal AcquIsitIon portIon of the PIR fund. - - --~- Regular CIty Council Meeting MInutes - December 17. 1991 Page 10 (DIscussIon/PublIc Works-FIre Station BuIldIng, ContInued) MOTION by Jacobson. Seconded by McKelvey. that the Counc il authorize the expendIture of approximately $3.500 for the dIvIsion of the PublIc Works BuIlding into two sections. the buIldIng of a wall and move some heating equIpment; and the funds to come out of the PIR Fund whIch would be voted on in 1992. Motion carried unanImously. PUBLIC WORKS SUPERVISORS' JOB DESCRIPTION CHANGES Frank Stone. PublIc Works SuperIntendent. asked the CouncIl to reclassIfy the three PublIc Works leadmen to supervisors. whIch would give them more responsIbilIty in dealing with their people and will allow them to start attendIng some of the meetings he must attend. ThIs must stll] be negotIated with the union; however. all three leadmen have already signed the agreement form. MOTION by Jacobson. Seconded by SmIth. to reclassify Ray Sowada. BrIan KraabeI and Kevin Starr from leadmen to supervIsors subject to the approval of those Individuals themselves and the union. Motion carrIed unanimously. PEACH ASSOCIATES CONTRACT INCREASE MOTION by Jacobson. Seconded by Perry. approve the rate changes of the contract of Peach Associates as outlIned in the letter to the Mayor dated December 5. 1991 on Peach AssocIates letterhead which outlines the costs for the City CouncIl and CommissIon MInutes. MotIon carried unanImously. RECONSTRUCTION/ROUND LAKE BOULEVARD AND BUNKER LAKE BOULEVARD Mayor Orttel briefly explaIned the county proposal to upgrade Round Lake Boulevard between 131st and 140th. taking four houses In Andover. and upgrade Bunker Lake Boulevard from the eastern end of the Downtown Shopping Center west to the City of Anoka border. Counc II raIsed the concern of IncurrIng this cost when the county has not yet repaid the CIty for the Crosstown Boulevard project. Because of the late hour and because of addItional meetings to be held by the county wIth affected persons. the CouncIl agreed to discuss the Item In further detail at the next meetIng. Mr. Haas was directed to provide the State Aid numbers to the county. MOTION by Perry. Seconded by McKelvey. to table this to the first meetIng in January. 1992. Motion carrIed unanimously. -- --~-- Regular CIty Council Meeting MInutes - December 17. 1991 Page 11 NON-DISCUSSION ITEMS MOTION by SmIth. Seconded by Jacobson, to approve the followIng non-dIscussIon Items: Item 16 - Accept FeasibIlIty Report/IP91-27/Meadows of Round Lake (See ResolutIon R197-91 wIth estimated feasIbIlIty costs of the total cost of the project) Item 17 - 1991 General Fund Budget Amendments (See Resolution R198-91) Item 19 - Approve FInal Payment/IP90-26/FIre StatIons. ResolutIon R199-91 corrected to show the work is completed except for the attached page and for whIch a retaInage Is beIng held. The amount also Includes a $588 change order deduct. Item 20 - Receive November FinancIal Reports Item 21 - Approve HepatItIs B VaccInation Agreement Item 22 - Accept Easement/Wlnslow HIlls (from WInslow I. and CorInne M. Holasek) Item 25 - SherIff's Department Contract MotIon carried unanImously. WETLANDS LEGISLATION Mr. Schrantz stated the LRRWMO wIll meet after tonIght's meetIng to discuss ImplementIng the interim regulations of the Wetland ConservatIon Act. He felt the LRRWMO should be that LGU for theIr watershed; however. In case they vote not to admlnster the InterIm program. he asked that Andover accept that responsibility. MOTION by Smith, Seconded by McKelvey. that under the new Wetlands Legislation. that we designate the Local Government Unit (LGU) as the Coon Creek Watershed Board for the Coon Creek Watershed area. and that the City back up the Lower Rum River Water Management OrganizatIon In the case they don't take it as the LGU. MotIon carrIed unanimously. BONESTROO ENGINEERING RATES Glenn Cook. BRA - stated theIr employees are receIvIng a 2 percent Increase In wages; however, they also face the Increase In costs of doing busIness such as health insurance. business supplIes. etc. He requested the almost four percent Increase per their origInal proposa I . Councllmember Perry was uncomfortable wIth the amount of the increase because CIty employees are only receiving a 2 percent increase. and she couldn't JustIfy gIvIng the consultants more. Mayor Orttel noted that the majorIty of the costs for BRA are reImbursed by developers or project assessments. Mr. Koolick estImated only 2 to 3 percent of theIr costs come out of the General Fund. - - --~--- ....-.. .- Regular City CouncIl MeetIng Minutes - December 17. 1991 Page 12 <Bonestroo EngIneering Rates, ContInued) CouncIlmember Jacobson suggested a 3.8 percent Increase on those costs that are reImbursed and a 2 percent Increase for those costs paid out of the General Fund. Mr. Cook agreed. MOTION by Perry, Seconded by Smith, that we accept CouncIlmember Jacobson's suggestIon and which Mr. Cook agrees to. that on any projects that are charged back to the developer. the Increase wIll be 3.8 percent; and those that are bIllable to the CIty. there wIll be a 2 percent Increase. MotIon carried unanImously. DECLARE COSTS/ORDER ASSESSMENT HEARING/IP91-2 Mr. Schrantz stated he has not yet been able to obtaIn a waiver of the publIc hearing from all parties. He also presented a corrected ResolutIon showing the costs of the project. MOTION by Perry. Seconded by SmIth. a ResolutIon declarIng cost and directIng preparatIon of assessment roll for the Improvement of watermaln. sanItary sewer. streets and storm drain. Project No. 91-2. CreekvIew Crossing. and that Item 1 In the ResolutIon declares the percentage of such Improvement to be paId for by the CIty as $12.534.39 and the amount to be assessed agaInst the benefitted prope~tIes is declared to be $849.692.75. (See Resolution R200-91) MotIon carrIed unanImously. COMMISSION APPOINTMENTS PlannIng and Zoning CommIssion, 3-year terms to expIre 12/31/94: Maynard Apel and Steve Jonak Park and RecreatIon CommIssIon. 3-year terms to expire 12/31/94: Jeff Kieffer. Tom Anderson. and Darrell DeLarco EquestrIan CouncIl. 2-year terms to expIre on 12/31/93: John BI I Is. DavId Hefner. and Sharon Orstad MOTION by Perry. Seconded by Smith. the reappoIntment of the CommIssion members as presented. Motion carried unanImously. ARBITRAGE REBATE Mr. KoolIck requested authorization to Issue two checks for the arbitrate rebate and Interest on two 1987 bond Issues. He also suggested the CouncIl consider hIrIng a bond consultant to do the large. bond Issues. feelIng It would be In the CIty's best Interest. MOTION by Perry. Seconded by McKelvey. authorizatIon for the Issuance of two checks to the Internal Revenue Service In the amount of $113.213.19 and $16.656.12 for arbItrage on the two bonds noted In the memo of December 17. 1991. Motion carrIed unanImously. - -- -.-.-- ...--. .. Regular CIty Council Meeting Minutes - December 17. 1991 Page 13 MAYOR AND COUNCIL INPUT CouncIlmember Jacobson pointed out some difficulties the Finance Department has had In getting all the proper Information regarding purchases from the Fire Department. What Is provIded Is nondescript and they refuse to use the proper forms provIded by Mr. Koolick. He felt the proper documentation should be required of the Fire Department. as accountability is needed from the largest department in the City. Councllmember McKelyey also noted he has not received a FIre Department report in quIte some time. Mr. KoolIck noted the Chief Is a volunteer. though he does get paid a stipend to do the work. He agreed to put somethIng together regardIng purchases for the entire Staff and Fire Department. He felt the City Is close to having to go wIth a unified purchasIng system. but not quIte yet. Counc i 1 asked that the letter from a resident whose son was shot during deer hunting be forwarded to the Park Board for their consl deratl on. APPROVAL OF CLAIMS MOTION by SmIth. Seconded by McKelvey. approval of ClaIms In the amount of $730.042.31. Motion carried unanImously. MOTION by McKelvey to adjourn. Mayor Orttel declared the meeting adjourned at 11:30 p.m. Respectfully submitted. Yv\~~~~ Ma2èella A. Peach Recording Secretary -- _.~-