HomeMy WebLinkAboutCC April 16, 1991
~ CITY of ANDOVER
Regular City Council Meeting-April 16, 1991
1:30 P.M. Call to Order
Resident Forum
Agenda Approval
Approval of Minutes
Continued Board of Review
Discussion Items
I. Public Hearing/Crosstown Drive/91-1
2. Continued Public Hearing/Ord. 8, Section 8.08
3. Variance/A. Anderson
4. TIF Policy
5. Boulevard Encroachment
Staff, Committees, Commissions
6 . Tournament Fee/Andover Athletic Assn.
1 . Andover Athletic Association Lease
8. Transient Merchants
9. Approve Hiring of Summer Help
10. Authorize BidsjWater & Sewer Truck
II. Authorize Sale of Used Equipment
12. Appoint Consultant/Arbitrage Calculations
13. Personnel Committee Recommendations
14. Schedule Joint Meeting with Park Comm.
Non-Discussion Items
15. Receive Petition/Hartfiel's Estates/91-6
16. Receive Petition/Njordmark-Dale Area
11. Receive Petition/Meadow Creek ChurchjWater
18. Award Bid/90-25/Metropo1itan Mosquito Control
19. Receive Petition & Feasibility Report/91-4/Hills
of Bunker 4th
20. Adopt "No parking" Resolution/91-1
2I. Approve plans & SpecS/MSA Seal coating
22. Receive March Financial Statements
23. proclamation/Be Kind to Animals Week
Mayor/Council Input
Approval of Claims
Adjournment
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REGULAR CITY COUNCIL MEETING - APRIL 16, 1991
TABLE OF CONTENTS
AGENDA APPROVAL . . . · · · · · · · · · · · · · · · · · · · · · · · 1
APPROVAL OF MINUTES . · · · · · · · · · · · · · · · · · · · · · · · 1
CONTINUED BOARD OF REVIEW . · · · · · · · · · · · · · · · · · · · · 1
PUBLIC HEARING/CROSSTOWN DRIVE/IP91-1 · · · · · · · · · · · · · · · 2
Resolution R045-91 Ordering IP91-1 · · · · · · · · · · · · · · · 4
CONTINUED PUBLIC HEARING/ORDINANCE 8, SECTION 8.08 · · · · · · · · 4
Motion to Table . . · · · · · · · · · · · · · · · · · · · · · · · 5
VARIANCE/A. ANDERSON · · · · · · · · · · · · · · · · · · · · · · · 5
Resolution R046-91 Approving Variance · · · · · · · · · · · · · 6
TAX INCREMENT FINANCING POLICY
Motion to Approve · · · · · · · · · · · · · · · · · · · · · · · 6
BOULEVARD ENCROACHMENT
Motion to Refee to Attorney · · · · · · · · · · · · · · · · · · 7
HAM LAKE REQUEST/UNIVERSITY AVENUE RIGHT OF WAY . · · · · · · · · · 7
TOURNAMENT FEE/ANDOVER ATHLETIC ASSOCIATION . · · · · · · · · · · · 8
ANDOVER ATHLETIC ASSOCIATION LEASE · · · · · · · · · · · · · · · · 8
TRANSIENT MERCHANT ORDINANCE · · · · · · · · · · · · · · · · · · · 9
APPROVE HIRING OF SUMMER HELP . · · · · · · · · · · · · · · · · · · 9
AUTHORIZE BIDS/WATER AND SEWER TRUCK · · · · · · · · · · · · · · · 10
AUTHORIZE SALE OF USED EQUIPMENT · · · · · · · · · · · · · · · · · 10
APPOINT CONSULTANT/ARBITRAGE CALCULATIONS
Motion to Contract with Briggs and Morgan · · · · · · · · · · · 10
NON-DISCUSSION ITEMS
Resolution R047-91 Receive Petition/Harttiels/91-6 . · · · · · · 10
ResolutIon R048-91 Receive Petition/NJordmark-Dale · · · · · · · 10
Resolution R049-91 Award Bld/90-25/Mosqulto Conteol · · · · · · 10
Resolution R050-91 Receive Petition/Hills of Bunker 4th · · · · 10
Resolution R051-91 Accept FeasibilitY/Hills of Bunker 4th · · · 10
Resolution R052-91 Adopt "No Parking"/Crosstown Drive · · · · · 11
Appeove Plans and Specs/MSA Sealcoating/91-8 . · · · · · · · · · 11
Receive March Financial Statements . · · · · · · · · · · · · · · 11
Resolution R053-91 Proclamation/Be Kind to Animals Week · · · · 11
TRUCK CHANGE ORDERS/FIRE DEPARTMENT
Motion to Approve for $5,250 · · · · · · · · · · · · · · · · · · 11
"..
Regular City Council Meeting
Table at Contents - April 16, 1991
Page 2
PERSONNEL COMMITTEE RECOMMENDATIONS . · · · · · · · · · · · · · · · 11
Motion to Approve and Reter Sick Leave Conversion · · · · · · · 13
Resolution R054-91 Rescinding R117-8 . · · · · · · · · · · · · · 13
SCHEDULE JOINT MEETING WITH PARK COMMISSION (May 15, 1991) · · · · 13
RECEIVE PETITION/MEADOW CREEK CHURCH/ASSESSMENTS
Resolution R055-91 · · · · · · · · · · · · · · · · · · · · · · · 13
MAYOR AND COUNCIL INPUT
Town Meeting Date (May 23, 1991) · · · · · · · · · · · · · · · · 14
Community School Coordinator Resignation. · · · · · · · · · · · 14
Oak Grove Demolition Disposal Site Proposal · · · · · · · · · · 14
State Aid Reduction · · · · · · · · · · · · · · · · · · · · · · 14
JoInt Meeting with P & Z on April 30 · · · · · · · · · · · · · · 14
APPROVAL OF CLAIMS . · · · · · · · · · · · · · · · · · · · · · · · 14
ADJOURNMENT . . . . . · · · · · · · · · · · · · · · · · · · · · · · 14
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~ CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - APRIL 16, 1991
MINUTES
The Regula~ BI-Monthly Meeting of the Andover City Council was called
to order by Mayor Ken Orttel on Ap r I I 16, 1991, 7:30 p.m., at the
Andover City Hall. 1685 Crosstown Boulevard NW, Andover, Minnesota.
Councilmembers present: Jacobson, McKelvey, Perry
Councllmember absent: Sml th
Also present: City Attorney, William G. Hawkins; Assistant
City Engineer, Todd Haas: City Planner. David
Carlberg; City Finance Director, Howard
Koolick; Public Works Supervisor, Frank
Stone: Building Official, David Almgren; City
Administrator, James Schrantz: othees
AGENDA APPROVAL
The Counc i I agreed to add Item 5a, Ham Lake Request/University Avenue
Right of Way, and Item 14a, Truck Change Orders/Fire Department.
MOTION by Perry, Seconded by McKelvey, to aprove the Agenda as
amended. Motion carried on a 4-Yes, 1-Absent (Smith) vote.
APPROVAL OF MINUTES
Apr i I 2, 1991, Special Closed Meeting
April 2, 1991, Regular Council Meeting
Apri I 4, 1991. Board of Review
Apri I 9. 1991, Special Counc i I Meet I ng
MOTION by Jacobson, Seconded by Perry, to approve all toue Minutes
as written. Motion carried on a 4-Yes, 1-Absent (Smith) vote.
CONTINUED BOARD OF REVIEW
John Leone, Anoka County Assessor, explained the only property to be
rechecked was that of Otto Pfeltfer, 15400 Rose Street NW. Another
assessor did view the parcel again and recommended a reduction in
valuation from $121,900 to $111,500. That reduction was acceptable to
Mr. Pteifter.
Mayor Orttel asked for a motion to close the Board of Review and
accept the findings of the assessor's oftice.
MOTION by McKelvey, Seconded by Jacobson, to so move. Motion
carried on a 4-Yes, 1-Absent (Smith) vote.
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Regular City Council Meeting
Minutes - April 16, 1991
Page 2
PUBLIC HEARING/CROSSTOWN DRIVE/IP91-1
Mayor Orttel called the Public Hearing to order at 7:35 p.m. Shawn
Gustafson, Engineer for Bonestroo. Rosene, Andeellk, reviewed the
proposed project to reconstruct Crosstown Drive NW from Bunker Lake
Boulevaed to Crosstown Boulevard according to Municipal State Aid
standards. In removing the existing roadway, it will be excavated
down 1 1/2 feet and ditches filled In so all yards will drain to the
road. The road will be 32 feet back-to-back with concrete curb and
gutter. Driveways will be paved to the property lines.
Mr. Gustafson also noted the proposal for the construction of a
sIdewlk on the west side of the road, that is on the sIde of the
existing houses. There are a lot of people walking and biking on the
east side, which is the open area owned by the City of Andover. The
total peoject cost Is estimated to be $197,120. He explained the
City's MSA assessment policy to assess costs not funded by MSA. The
proposal is to assess those on a front-tootage basis, estimating a
cost of $3 per front foot.
The heaeing was then opened for public testimony.
Dick Kvambeck. T.F. James Companv. Speedv Market - asked if the
proposed road is wider than the exIsting roadbed and will additional
right of way need to be taken. How does this affect the driveway
accesses? Would the ditches along Speedy Market be affected? What Is
the timetable for the peoJect?
Mr. Gustatson explained the existing road is 24 feet of driving lane
with a paved shoulder on the east side. The project will be 32 feet
wide but the shoulder will be eliminated. There will be some minor
grading but everything will be done within the existing right of way.
There should be no need to move any of the driveways, as they will be
matched to the new road. Along the property by Speedy Market, the
ditches will have to be tilled in to have all drainage caught In the
curb and gutter and brought to the storm sewer. The ditches along
Bunker Lake Boulevard will not be filled in, but they will have to
address that when the final plans and specs are done to allow drainage
tram the teont of the lot to be picked up somewhere. If plans and
specs are ordered tonight, the schedule Is to begin construction the
middle of June and complete it the middle of August.
Marllvn Luft. 13838 Crosstown Drive - asked If the proposed sidewalk
Is Included in the $300 assessment. The neighbors are not In tavor of
i t I f i t is an additional cost. There are only three children under
the age of 10 along that street. If there is to be a sidewalk, they
would prefer that it be along the east side, not next to the houses.
She understood that bicycles are not allowed on sidewalks. There Is a
lot of bicycle traffic along that street, so the sIdewalk would defeat
that purpose.
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Regular City Council Meeting
Minutes - April 16, 1991
Page 3
(Public Hearing/Crosstown Delve/IP91-1, Continued)
Mr. Gustafson explained the proposed $300 assessment Includes the
sidewalk. The sidewalk is 100 percent eeirnbursable by MSA funds. It
can be placed on the other side of the street, or put on both sides.
It Is a decision of the Council. If it is to be put on the side of
the residents, it would be located one foot oft the propeety line.
Mayor Orttel noted presently the pedestrian traffic uses the east side
of the eoad. The City land would be more usable, thinking it may be
better to keep the pedestrian traffic away from the houses.
Paul Otto. 13910 Crosstown Drive - asked If there are plans to
develop the field on the east side. Mayor Orttel again stated it is
City property and is unbuildable due to the wetlands. There ace no
plans whatsoever to develop that property.
Mr. Otto - noted the speed through the area is too fast rIght now.
If this is done, he asked that the speed limit be lowered down to 25
or 30 mph. Mayor Orttel explained the City does not control speed
I imi ts. It Is done by the State, but there Is some ability to control
speed limits where driveways are less than 100 feet apart. He stated
the City can check Into that tuether.
Me. Otto - stated he would appreciate that. He asked if street
lights could be put In at the same time, located on the east side of
the street. Mayor Orttel stated the people feom that area would have
to petition for them and pay the costs. He can get those cost
estimates at City Hall.
Mr. Otto - if there is to be a sidewalk, the residents would prefer
it to be on the east side where the pedestrian traffic currently is,
noting potential problems with vandalism and trash if all that foot
traffic is across their yards.
Mr. Kvambeck - asked If the roadway will be wider at the
inteesection of Bunker Lake Boulevard and Crosstown Drive and are
there plans for signals there. Mr. Gustatson stated the width at the
inteesection will be 40 feet to accommodate theee lanes. There ace no
plans for signals at that location.
Counc II then discussed the sidewalk Issue. The general consensus was
that there should be a sidewalk because there is quite a bit of
pedestrian traffIc because of the draw to Speedy Market from the
surrounding neighborhoods. They also felt that it should be on the
east side of the road because that is where the pedestelan traftic Is
currently, It is more open, it wi II not interfere with the residents
on the west side of the road, and it will encourage the children to
cross the road fuether north away from the busy intersections at 138th
Avenue and at Bunker Lake Boulevard.
....
Regular City Council Meeting
Minutes - April 16, 1991
Page 4
(Public Hearing/Crosstown Drive/IP91-1. Continued)
There was a brief discussion on the possibility of putting sidewalks
on both sides at the road. At this time it was felt that is not
necessary, though the option remains open for some future date and
would be totally funded by MSA funds.
Counc i I discussed whether the Green property would access onto
Crosstown Drive or onto Bunker Lake Boulevard. It was agreed that the
county probably would not allow access onto Bunker Lake Boulevard. If
the lot were split in the future, there would still be access onto
Crosstown Drive; and, therefore. the parcel should be included In the
project.
Discussion was on Parcel #16 on the east side of Crosstown Drive. Mr.
Haas thought it is going tax forfeit. Counc i I asked Staff to
determine whether or not it Is a buildable parcel. If It Is, it
should be assessed.
MOTION by Jacobson, Seconded by Perry. to close the public hearing.
Motion carried on a 4-Yes, I-Absent (Smith) vote.
MOTION by Perry, Seconded by McKelvey, the Resolution ordering the
improvement of streets and storm drain In the Crosstown Drive between
Bunker Lake Boulevard and Crosstown Boulevard area and directing
preparation of final plans and specifications, with the sIdewalk to
be located on the east side of Crosstown Drive. (See Resolution
R045-91) Motion carried on a 4-Yes, l-Absent (Smith) vote. Hearing
closed at 8:08 p.m.
CONTINUED PUBLIC HEARING/ORDINANCE 8. SECTION 8.08
Council discussed the proposed amendment to Ordinance 8, Section 8.08,
to require concrete curb and gutter foe certain reasons as deemed
necessary by the Andover Review Committee. The intent is that the ARC
would not be requiring curbing when not needed In the low-use areas
discussed previously by the Council,
Mr. Carlberg interpreted the ordinance as amended to mean that cueblng
would not be required around the storage area of the Mosquito Control
District otf Bunker Lake Boulevard. He felt the proposal of the MMCD
would be acceptable according to the amendment.
Richard Ganoer. consultina enalneer for Metropolitan Mosquito Control
District - stated they brought the curbing proposal to the City
several months ago. If their proposal is satisfactory according to
the proposed amendment, he had no problem proceeding with the project,
noting the awarding of the bid for utilities is on the Agenda later
,,- .,
Regular City Council Meeting
Minutes - Aprl I 16, 1991
Page 5
(Continued Public Hearing/Ordinance 8, Section 8.08, Continued)
this evening. If thei~ drawing Is not satisfactory to the ARC, then
he Is uncomfortable proceeding with the p~oJect. Mayo~ Orttel
understood the Staf~'s position to be agreeable to their curbing
p~oposa I .
Mr. Ganoer - stated with that understanding, he will leave the
drawing with the Staff, expressing appreciation foe the consideration
given thel~ p~oJect. He then ag~eed to the awa~dlng of the bid for
P~oJect 90-25 on tonight's Agenda.
MOTION by Pe~ry, Seconded by McKelvey, the Ordinance amending
Ordinance 8000, effective August 7, 1990, known as the Zoning
Ordinance of the City of Andover, with the changes that in line 3,
beginning wi th "except for single family...· and ending on the 4th
I ine wi th ".. .quadrlmlnium dwell ings· be moved to the end of the f i ~st
paragraph tollowlng the exception clause. DISCUSSION: Attorney
Hawkins advised that an o~dlnance amendment ~equires a 4/5 vote.
With the absence of Councilmember Smith and Councilmember Jacobson's
peeference not to vote on the matter because of a possible conflict of
interest, it was agreed to table the item to later in the meeting if
Councllmembe~ Smith ar~ives or to the next meeting so the full Counc i I
Is present.
MOTION by Pe~~y, Seconded by McKelvey, to table the item. Motion
car~ied on a 3-Yes, I-Present (Jacobson) , l-Absent (Smi th) vote.
(The Issue was not discussed again at this meeting.)
VARIANCE/A. ANDERSON
Planning and Zoning Commission Chairpe~son Randy Peek reviewed thel~
eecommendation to approve the variance ~equest of Anne Ande~son to
allow the const~uctlon of a home on a parcel that does not meet the
lot width requi~ement at Ordinance 8, 6.02, nor the 60-percent
requirement acco~ding to O~dinance 8, 4.04. The Commission felt a
hardship exists due to the configu~ation of the pa~cel. The appl icant
has entered Into a pu~chase agreement with the property owne~
contingent upon receipt of this vaelance.
Mayor O~ttel ~ecalled a va~iance had been given on this parcel in the
past, but the intent was to build the house back In the wlde~ portion
of the pa~ce I .
Annie Anderson - stated she intends to build the house in the
120-foot area of the lot so it will be at the same setback as the
other houses in the a~ea. Counci I asked If that wi II p~esent a
peoblem with separation between well and septic and allow for
replacement septIc systems in the event at a failure.
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Regula~ City Council Meeting
Minutes - Ap~i I 16, 1991
Page 6
(Va~lance/A. Ande~son, Continued)
Mr. Almgren didn't think there would be a p~oblem with the well and
septic system sepa~ation. They will wo~k It out so there will be no
problem ~elocating the septic system in the futu~e.
MOTION by Jacobson, Seconded by Pe~~y, a Resolution g~anting the
variance request of Anne Ande~son fo~ the const~uctlon of a p~inclple
dwelling on a parcel that does not meet the lot width requirements of
Ordinance 8, Section 6.02 and does not meet the 60-percent ~equirement
as defined In O~dlnance 8, Section 4.04, on property located at 15773
Crosstown Bouleva~d NW. (See Resolution R046-91) Motion ca~~led on a
4-Yes, 1-Absent (Smith) vote.
TAX INCREMENT FINANCING POLICY
The Counc II reviewed the Tax Inc~ement Financing Policy as d~afted by
Staff and the Economic Development Committee. The following changes
were agreed to:
Page 1 , Section 2, B. Number of Jobs C~eated: Add a sentence at the
end of the paragraph, "High priority will be given to those businesses
who p~ovlde Jobs to Andove~ ~esldents."
Page 2, Section 2, F. Te~ms of TIF Dlst~ict: To read: "Terms should
be as established by State Statutes."
Page 2, Section 2, G. Maximum Captured TIF: Change to: "Total of
outstanding TIF bonds at anyone time shall not exceed 10 percent of
current year's maximum tax capacity."
Page 2, Section 4, A: Last sentence to read: "The applicant, prlo~
to the review by the Economic Development Committee, shall pay an
application fee as set by resolution." The intent Is that the fee
wi I J be reviewed annually with all other fees In the City. For the
year 1991, the fee wi I I be $500. Staff was asked to keep teack of
City expenses fo~ these applications, so the fee can be adjusted to
match those expenses.
Mayoe O~tteJ noted the policy is fo~malizlng what the City has been
doing over the years.
MOTION by Jacobson, Seconded by Perry, adoption of the Tax Inc~ement
Financing Guidelines Statement of Policy with the changes that have
been discussed. Motion carried on a 4-Yes, l-Absent (Smith) vote.
....
Regular City Council Meeting
Minutes - April 16, 1991
Page 7
BOULEVARD ENCROACHMENT
Mr. Almgren explained the City does not have an ordinance relating to
the placement of underground lawn sprinkler systems encroaching into
the boulevard or public right of way. AccordIng to State statute,
sprinkler systems are considered structures and are not allowed.
Other cities do allow them as a permitted encroachment.
There was some concern ovee the definition of encroachment,
questioning whether it is really opening up to other unwanted
encroachments. A suggestion was to include Item f. under Section 3,
Exceptions, lawn sprlnkle~ systems. Or Include a provision In the
ordinance requiring a permit for lawn sprinkler systems or any other
encroachments.
Mr. Stone stated that while plowing, Public Works cannot be held
responsible for the damage to anything, such as crushed rocks oe lawn
sprinkler heads, that is within the boulevards.
It was agreed to reter the Item to Attorney Hawkins to review the
State Statutes relative to iawn sprinkler systems in the boulevards
and to make recommendations on the proposed ordinance.
MOTION by Perry, Seconded by McKelvey, to refer the proposed
ordinance for boulevard encroachment to the City Attorney for review,
and that It be brought back to our next regularly scheduled meeting.
Motion carried on a 4-yes, l-Absent (Smith) vote.
HAM LAKE REQUEST/UNIVERSITY AVENUE RIGHT OF WAY
Mayor Orttel explained the City of Ham Lake has eequested they be
allowed to purchase the right of way for the extension of University
Avenue tram the cuI de sac north of 157th to Constance Avenue and
construct it to a Class V base. They have about $32,000 of MSA funds
that they must use this year or return to the State, so they would pay
for this proJect entleely by themselves. It is about 500 to 600 feet
from the end of the cuI de sac to Constance, about 300 feet of It is
entirely In Ham Lake.
Councllmember Jacobson pointed out that that is specifically what the
residents in that area did not want, that is to extend the road. It Is
almost unanimous. Mayor Orttel stated the problem is Ham Lake's
position is they will not consent to the paving of University Avenue
south of 157th Avenue unless this northern section is put through at
the same time. The Ham Lake Council does not consIder the southern
section that necessary, but they do consider the northern section to
be very important.
Regular City Council Meeting
Minutes - April 16, 1991
Page 8
(Ham Lake Request/University Avenue Right of Way, Continued)
Council dIscussion again noted that the people north of 157th are
almost unanimously opposed to the extension of the road and that It
has been brought out over and over that the City has moee pressing
needs for the use of Its MSA funds to provide better transportation
corridors and to provide safety to Its residents.
Mayor Orttel then suggested If that portion of University Avenue north
of 157th Is not going to be built, the MSA designation should be taken
off so the residents will know that when they want It paved, It will
be done under a normal assessment procedure when they petition for It.
Also, if this is the Council's position, he felt the City must accept
the fact that Andover will probably have to build and fund University
south of 157th entirely by Itself. Those residents do want and need
the improvement.
Mr. Haas wasn't sure the designation could be removed since that
portion of University Avenue north of Constance is designated MSA and
needs to meet another MSA designated street. Constance Boulevard is
not designated MSA. He will check Into that further.
Mayor Orttel stated he will intorm the City of Ham Lake that Andover
Is not interested In extending University Avenue to Constance
Boulevard. He also suggested the CIty look at other projects to
utilize the 1991 MSA funds.
TOURNAMENT FEE/ANDOVER ATHLETIC ASSOCIATION
Rooer Sharon. President of the Andover Athletic Association - would
like to see the $100 returned to the Association. They have done a
lot of work in the parks over the years and they do clean up after
themselves when tournaments are over. Mr. Haas explained the deposit
is returned within a week after the tournament if there is no damage
and/or clean up.
Mr. Sharon - stated If the deposit is returned within a week, there
would be no problem.
ANDOVER ATHLETIC ASSOCIATION LEASE
Mr. Sharon - stated he Just received the lease yesterday and did not
have a chance to review It. He asked the reason tor the
month-to-month lease after the first ten years. Attoeney Hawkins
telt that should read year-to-year.
It was agreed to table the Item.
Regular City Council Meeting
Minutes - April 16, 1991
Page 9
TRANSIENT MERCHANT ORDINANCE
Mr. Carlberg stated he reviewed the ordinance with the City Clerk and
compared It to the City of Fridley's, and they are recommending no
change. Transient merchants need to be licensed, they are not allowed
In the right of way, and they must obtain permission from the property
owner. The only thing that has not been done Is to requiee the
Peddlers Permit from the county, which should be done in the future.
Carol Leibold. Andover Floral and Gifts - stated someone at Fridley
told her that the peddlers are not allowed to display their wares
outside of their vehicles, so they wouldn't be allowed to put buckets
of flowers on the corners. She related the high overhead costs of
rent and taxes she must pay and the other regulations she obeys that
is undercut by those coming in to sell on the corners on holidays.
She also sees people buying Interior flowers from the peddlers, then
coming back after the holiday accusing her of selling week-old
flowers. Ms. Leibold expressed frustration with the situation and
asked that the regulations be made tlghtee for the peddlers.
After further discussion on the problems, it was agreed that Mr.
Carlbeeg will get the name of the person Ms. Leibold talked to at the
City of Fridley with regard to requiring the meechandlse to remain
inside a vehicle. Also, Mr. Carlbeeg Is to check on the county
requirements for licensing. In addition, those obtaining Transient
Merchant Licenses should be Intormed that signs are not allowed in the
right of ways. If Staff feels some changes should be made to the
ordinance, It Is to be brought back to the Council.
APPROVE HIRING OF SUMMER HELP
Mr. Stone reviewed his request to hire the full-time temporaey
employee in Public Works as a permanent full-time employee with the
funds for her salary to come from the crack sealing budget for this
year. This employee would also be in charge of the crack sealing
program and her peemanent employee status would begin when the
temporary one ended. Mr. Stone also requested the hiring of three
summer employees for sealing cracks and potholes with the funds also
to come from the ceack sealing budget. One person is also needed for
the summer to help In the parks. The Department has budgeted $5 per
houe for that person.
MOTION by Jacobson, Seconded by McKelvey, to approve Item No.9,
approval of hiring of summer help and a permanent full-time employee
as presented In our Agenda on April 16, 1991. Motion carried on a
4-Yes, 1-Absent (Smith) vote.
Regular City Council Meeting
Minutes - Apell 16, 1991
Page 10
AUTHORIZE BIDS/WATER AND SEWER TRUCK
Mr. Stone asked for authorization to go out on bids to replace the
1975 Chevy 1/2-ton pickup with a new one-ton truck with utility box,
crane and front plow. The funds will come from the Water Distribution
BUdget and the Sanltaey Sewer Collection Budget.
MOTION by McKelvey, Seconded by Perry, that we authorize the Public
Works Superintendent to advertise for bids on the one-ton truck.
Motion carried on a 4-Yes, l-Absent (Smith) vote.
AUTHORIZE SALE OF USED EQUIPMENT
Mr. Stone asked for authorization to put the City's used equipment up
for closed bid. All bids will be approved or denied by the Council.
MOTION by Jacobson, Seconded by Perry, to so move. Motion careied
on a 4-Yes, l-Absent (Smith) vote.
APPOINT CONSULTANT/ARBITRAGE CALCULATIONS
Mr. Koolick reviewed the background on the $5.8 million bond Issue
which is maturing on August 1, 1991 and is subject to arbitrage laws.
He has contacted three bond-related organIzations to do the work. This
is required by law. A portion of the costs will come from the bond
and a portion will come from the General Fund revenues. Prior to
beginning the work, the firm will come back with a written agreement
on the specific costs once they have looked at the wack to be done.
At that point the CouncIl can accept or reject the ageeement.
MOTION by Perry, Seconded by Jacobson, that we accept the Finance
Director's recommendation and conteact with the firm of Briggs and
Morgan to do the work of the arbitrage calculations necessary. Motion
carried on a 4-Yes, l-Absent (Smith) vote.
NON-DISCUSSION ITEMS
MOTION by Perry, Seconded by McKelvey, to approve the following
Items: Items 15, 16, 18, 19, 20, 21, 22, and 23:
Resolution R047-91 - Receive Petition/Hartfiel's Estates/91-6
Resolution R048-91 - Receive Petition/Njordmark-Dale Area
Resolution R049-91 - Award Bld/90-25/Metropolitan Mosquito Control
(to Hank Weldema Excavating for $20,029.66)
Resolution R050-91 - Receive Petltlon/91-4/ HIlls of Bunker 4th
Addition
Resolution R051-91 - Accept Feasibility Study, Waive Public
Hearing, Order Improvement, Direct Preparation
of Plans and Specs/91-4/Hills of Bunker 4th
..- .
Regular City Council Meeting
Minutes - Apri I 16, 1991
Page 11
(Non-Discussion Items, Continued)
(Motion, Continued)
Resolution R052-91 - Adopt "No Parking" on Crosstown Drive NW
Approve Plans and Speca/MSA Sealcoating PeoJecta/91-S
Receive March Financial Statements
Resolution R053-91 - Proclamation/Be Kind to Animals Week
Motion carried on a 4-Yes, 1-Absent (smith) vote.
TRUCK CHANGE ORDERS/FIRE DEPARTMENT
Fire Chief Glenn Smith reviewed the changes requested for the new fire
trucks that have been ordered. The Truck Committee feels the changes
will greatly impeove the operation of these trucks. The total amounts
to an additional $5,250, which will come from the Fire Department bond
issue and is stIll within the budget amount of the bond.
Counc il rasied the concerns of changing the trucks to be substantially
di tferent than what was bid and on the amount that can be changed
ordered on a project. ChIef Smith explained one reason for some of
the changes is because of the change to a polY tank. Others are
because of eerors in the specs or to improve the trucks. Mr. Kool ick
advised that normally change orders can be up to 25 percent of a
proJect. The general rule is that the changes orders would not get
to the point where the contractor would no longer be the low bidder.
MOTION by Jacobson, Seconded by Perry, assuming there will be no
more change orders, move approval of these changes as presented by the
Fire Department, total amount at $5,250. Motion careied on a 4-Yes,
l-Absent (Sml th) vote.
PERSONNEL COMMITTEE RECOMMENDATIONS
Councilmember Perry reviewed the recommendations of the Personnel
Committee regarding changes to the City's Personnel Policy:
Item #1 - Vacation Schedule: To adopt the schedule as shown on the
first page of the Apri I 9, 1991, Summary of Personnel Committee
Meeting. Counc i I agreed.
Item #2 - Vacation Maximum: To increase the maximum vacation houes
accrued from 160 to 200 hours. Counc ii agreed.
Item #3 - Use of Sick Leave: To change definition to, "K. Sick leave
may be used foe illness, inJury, child birth, outpatient oe inpatient
treatment for mental Illness, alcoholism or drug addiction or by the
necessity for medical or dental caee. Sick leave may be used by the
employee to care for the employee's spouse, children, parents or
guardians In cases of illness. "
..- . .,--
Regulae City Council Meeting
Minutes - April 16, 1991
Page 12
(Personnel Committee Recommendations, Continued)
Councllmember Perry stated that Is the detinltlon used by the County
at Anoka. Though some Councilmembees felt the pol icy Is quite broad
and worried about abuses, there was general agreement for the proposed
change.
Item #4 - Conversion of Sick Leave: To allow conversion of up to
one-half of newly earned sick leave over SOD hours to vacation up to
a maximum of six additional vacation days to reward employees for
being at work. There was a lengthy discussion on this proposal.
Councllmember Jacobson felt that sick leave is designed to be used
when there Is an illness, and It Is banked for use In the event of a
serious or long-teem Illness. His company has Just surveyed what
other companIes do, and the conversion of accrued sick leave to
vacation tIme is not the norm. Mayor Orttel agreed. Counci I member
McKelvey noted that by allowing conversion of 6 tor 6, the employee
would be getting double as opposed to accruing It to retirement. At
the present time the employee gets paid for 50 percent of his
accumulated sick leave. Because there was no consensus reached on
this item, it was agreed to refer it back to the Personnel Committee
for turther discussion.
Item #5 - Mileage Reimbursement: To reference the IRS allowable eate
rather than specify a specific amount and have to change the policy to
keep cureent with IRS rates. Counc I I agreed.
Item #6 - Overtime for Exempt Employees: To Include the wording to
include ". ..to all non-exempt employees. Exempt employees shall be
entitled to compensatory time at straight time rates after working 40
hours within a 7-day work week..." This is not a change in policy but
to put Into writing what is current practice. Counc i I agreed.
Item #7 - Leave of Absence Policy: To include paid leaves of absence
for funeeals of step-children, aunts, uncles, nieces and nephews. The
Counc i I debated the inclusion of those family members, as it Is more
like I y tha t they are not close family members, that three days Is a
long time to be away tram work in such instances, and the potential
for abuse of the policy is high. It was felt that vacation time
could be taken If the employee wishes. It was also noted that the
City does not have a policy for taking unpaid leaves of absence, which
may be should be addressed for such Instances.
It was agreed to approve the policy with the exclusion of "aunts,
uncles. nieces, and nephews·, and the Personnel Committee will review
the item again, possiblY considering an unpaid leave of absence policy
oe one that allows the leave with pay for something less than three
days.
Regular City Council Meeting
Minutes - April 16, 1991
Page 14
MAYOR AND COUNCIL INPUT
Town Meeting Date - It was agreed to set the Town Meeting at Andover
School tor May 23, 7:30 p.m., to discuss trees, taxes, and questions
from residents. Councilmember McKelvey noted the April Town Meeting
never got scheduled because of a mix up in who should communicate the
information to the Community School Coordinator and it was not done.
Community School Coordinator - Mayor Orttel reported Melanie DeLuca,
Community School Coordinator, will be resigning effective July 1.
Oak Grove Demolition Disposal Site Proposal - Mr. Carlberg asked If
the Council wishes a letter sent to the Oak Grove Town Board
expeesslng Andover's concern over the pollution and tratflc the
proposal may create. Council agreed.
State Aid Reduction - Councllmember McKelvey reported he has talked
with State Senator Greg Dahl, who apologized for not being able to
attend the Council meeting as scheduled. But Senator Dahl stated he
Is working to see that the cities get back the State Aids that have
been cut back. Councilmember McKelvey stated he also talked about
this issue with State Representative Theresa Lynch, who feels that the
State should not be providing State Aid to the cities, that the cities
should be supporting themselves.
Joint Meeting with P & Z - Council suggested that commercial and
industrial development be discussed with the Planning and Zoning
Commission at the April 30 Joint meeting.
APPROVAL OF CLAIMS
Mr. Koolick recommended the addition of the check to purchase the
Kobs property for the northwest fire station in the amount of $44,500.
MOTION by Perry, Seconded by McKelvey, approval of the Schedule of
Bills dated 4-12-91, in the amount of $267,546.66. Motion carried on
a 4-Yes, l-Absent (Smith) vote.
MOTION by Perry, Seconded by McKelvey, to adjourn. Motion carrIed
on a 4-Yes, 1-Absent (Smith) vote.
Meeting adjourned at 11:06 p.m.
Respectfully submitted, ~
~,~
Recoeding Secretary
~ .- "--