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HomeMy WebLinkAboutCC January 2, 1990 CA·' '-.' ., i; \; CITY of ANDOVER . '\.1:.'; R·9"" "'y coonc" ..."n9-Jano"y '. mo 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Organizational Items 1. Appointment of Acting Mayor 2. Designation of Official Newspaper 3. Selection of Official Depositories 4. Approval of Officials' Bonds 5. Special/Standing Committees 6. Appointment of Commission Chairpersons 7. Appointment of Planning Commission Members 8. Appointment of Park & Recreation Members Discussion Items : 9. Kensington Estates 4th Addition, Cant. ~ 10. Site Q Consultant 11. City Limits Boundaries 12. 13. Adopt 1990 Fee Schedule 14. John Brooks Discussion staff, Committee, Commissions 15. 16. Junkyard License Renewals 17. Approve Kennel License/Nehrt 18. Election Equipment Purchase 19. Set work Session 20. Sewer & Water Budget Discussion 21. Approve 1990 Salaries 22. Adjust Water and Sewer Rates Non-Discussion Items 23. Approve Resolution/utility Bills Due Date 24. Receive Feasibility/Moore's Estates 25. Accept County Roads Approval of Claims Adjourn -- .--.- ,..'....,- CA , , .. ... CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 . . REGULAR CITY COUNCIL MEETING - JANUARY 2, 1990 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was caJled to order by Mayor Jim Elling on January 2, 1990 : 7:30 p.m., at the Andover City Hall. 1685 Crosstown Boulevard NW, Andover, Minnesota. Co unci I members present: Jacobson. Knight. Orttel, Perry Councllmembers absent: None A]so present: City Attorney. William G. Hawkins: TKDA Engineer. John Rodeberg; Planning and Zoning Commission ChalLpeLson, Rebecca Pease; City Planner, Jay Blake; City Finance Director, Howard Koolick; City Assistant Engineer. Todd Haas: City Administrator/Engineer, James Schrantz: and others AGENDA APPROVAL Mayor Elling suggested deleting Item 19, Set Work Seseslon, and adding , Item 91a. Discuss Assessment Charges for Waste DIsposal Engineering Landf i J I Site: 19b, Set Date for Rum River Water Management Organization: and 19c. Discussion on Curbside Containers. Counc I I also agreed to add the use of the proceeds from the Bond CaJl on the January 16 ReguJar Agenda. Mayor EI ling asked for a motion to approve the Agenda as amended. MOTION by Knight. Seconded by Jacobson. to so move. Motion carried unanimously. APPROVAL OF MINUTES Mayor Elling aSked for a motion to approve the Minutes of the December 19. 1989. Regular and Closed Meetings. MOTION by Jacobson, Seconded by Knight, approval of both. Motion carried on a 4-Yes, i-Present (Perry) vote. APPOINTMENT OF ACTING MAYOR Mayor Elling recommended Councilmember Knight be reappointed as Acting Mayor for 1990. MOTION by Jacobson, Seconded by Perry. to so move. Motion carried unanimously. - ,- ----- ---"-- Regular City Council Meeting Minutes - January 2, 1990 Page 2 DESIGNATION OF OFFICIAL NEWSPAPER Mayor Elling asked for a motion to approve the Anoka County Union as the City's officlaJ newspaper for the year 1990. MOTION by Knight, Seconded by Perry. to so move. Motion carried unanimously. SELECTION OF OFFICIAL DEPOSITORIES MOTION by Jacobson, Seconded by Orttel, the Resolution as presented. (See Resolution ROOI-90 designating depositories of City funds and suppJemental depositories of City funds for investment purposes only) Motion carried unanimously. APPROVAL OF OFFICIALS' BONDS MOTI011 by Kn I gh t, Seconded by Jacobson, to so move. Motion carried unanimously. SPEC I AL/STAND I NG CO~1M I TTEES Mayor EI ling recommended all committees remain In place. The Chairs would aIso remain the same. Those include EI ling and Perry on the Road Committee, Knight and Jacobson on the Community Development Committee, EI ling and Orttel on the Public Safety Committee, Jacobson and Knight on the Personnel Committee. and Orttel and Perry on the Hazardous Waste Committee. MOTION by Jacobson, Seconded by Knight, to so move. Motion carried unanimously. APPOINT11ENT OF PARK AND RECREATION MEMBERS Mayor E1 Jing noted the terms of Marc McMul len and Jim Lindahl expired on December 31, 1989, and both have asked to be reappointed to the Commission. MOTION by Knight, Seconded by Perry, to reappoint Marc McMullen and Jim Lindahl to the Park Commission. Motion carried unanimously. APPOINTMENT OF PARK AND RECREATION CHAIRPERSON Mayor El ling stated Mr. McMullen has asked to be reappointed as Cha i rperson of the Park Board. Since this would be his fourth year as Chairperson, he wouJd understand and wouJd have no hard feeJlngs If , ~- Regular City Council Meeting Minutes - January 2, 1990 Page 3 (Appointment of Park and Recreation Chairperson, Continued) someone else were appointed. Council discussed the past poI icy of rotating the Chairperson to al Jow for growth and experience among the Commissioners and to generate new Interests. Because of the past pol icy, Councilmember Jacobson made the foJlowlng motion: MOTION by Jacobson, Seconded by knight. that we appoint Jeff Kieffer for the Chairman for a one-year term without prejudice to Marc McMu J I en, Just on prlncipIe. Motion carried unanimously. APPOINTMENT OF PLANNING COMMISSION MEMBERS Mayor EI ling noted the terms of Rebecca Pease, Bev Jovanovich and RandaJ Peek expired on December 31, 1989, and al J have asked to be reappointed to the Commission. MOTION by Knight, Seconded by Perry, to so move. Motion carried unanimously. APPOINTMENT OF PLANNING COMMISSION CHAIRPERSON Mayor EI ling recommended Rebecca Pease be reappointed as Chairperson. This would be her second year as Chairperson. MOTION by Jacobson, Seconded by Perry. to reappoint Rebecca Pease for Planning and Zoning Commission Chair for 1990. Motion carried unanimously. KENSINGTON ESTATES 4TH ADDITION CONTINUED Mr. Blake reviewed the events of the December 19 meeting when the Counc I I directed the Andover Review Committee to study the sketch plan presented by Jerry WlndschitJ for the 4th Addition of Kensington Estates which Includes a 200-foot buffer zone around the I andf I I I. His maJor concern is the process through which the development should be amended. His Interpretation of the ordinance Is that this must go through the public hearing process by the P & Z. Nr. Haas explained the Staff received the sketch plan last Friday and did not have a lot of time to review it. A list was made by Ms. BoselJ showing the lots on which variances would be needed in the plan proposed by Mr. Windschit1. Mr. Haas then reviewed two alternatives suggested by the ARC Committee which would overcome some of the concerns such as the number of cu1 de sacs, the 50-foot road easements, and Installation of utilities. Mr. Haas noted they were also concerned about the road alignment on the southern end of the plat, as the road j n the plat does not I ine up wi th the easement for Nightengale to the south. He asked the Council , -- .- Regu1ar City Council Meeting Minutes - January 2, 1990 Page 4 (Kensington Estates 4th Addition Continued) if they would be wi I ling to a] low the developer to purchase part of the park to the east so a 10t couJd be developed east of Nightengale or if Nightengale could be constructed through the park. He didn't think It was possible to get a Jot east of Nightengale if the street al igned wi th the existing easement to the south. Attorney Hawkins advised since the park was dedicated for park purposes, the property could not be developed into a 10t. He dldn/t see a problem with constructing a road In the park I f It did not destroy the Intent of the use of the park. No Council decisions were made on this issue. Mr. Rodeberg reviewed the problem with Installing sanitary sewer in that area because of the deep depth on one end and the shallow depth on the other. His concern was with the size of the easements that would be needed. He felt that in the sketch proposed by the developer, utility easements of 35 to 40 feet would be needed between the lot lines to service the cuI de sacs with sanitary sewer. He didn't know what that would do to the size of the lot and ability to place a house pad. Mr. Rodeberg stated they also looked at the storm sewer, thinking a 16- to 18-foot width easement would be needed because i t is quite deep. Mayor EI ling didn't know whether or not it would be an op ti on to run the storm sewer line through the proposed green area. Mr. Haas also noted the proposed sketch plan by the deve10per includes 50-foot radiuses on cuI de sacs pIus 10-foot easements. The setback for the houses is 35 feet from the rIght of way. so the homes would be 10 feet cJoser to the curb line than In other deve10pments. Mayor El ling noted that was ta1ked about at the Iast meeting, the reason being to get further away from the I andf i I 1 . Mr. Blake pointed out that as a PUD. the Counc i I has the authority to uti]ize differing setbacks i f It makes a better use of the property. Jerry Windschitl. deveJoper - exp]alned they were reacting to a request made of them to 1eave a green space adjacent to the landfill. They have done many sketches, and the one they presented is by far the best version. It does not have any substandard Jots. The difficulty wi th the aJternates given by the Staff Is when they are drawn to sca1e, they do not work. Under Alternate A, a whole row of substandard Jots wou1d be created which would not meet the depth requirements. Under Alternate B, they would lose another three or four lots and existing Jots would need to be repJatted and assessments abated, plus the 10ts off the cui de sac do not meet the standards. Mr. Wlndschitl explained they are wi I ling to give whatever easements are necessary. They would have no problem connecting the streets, noting it would be cheaper to have a through street than the proposed cuI de sacs: but it does not work without making substandard lots. , -- -.- -- Regular City Council Meeting Minutes - January 2, 1990 Page 5 (Kensington Estates 4th Addition Continued) Mr. BIake admitted the Staff recommendations were not drawn to scale but were theoretical versions of alternative layouts for traff i c patterns. He aIso pointed out that it Is a given that no matter which layout is used, there wll I be a larger number of variances needed depending on how lot width Is measured. Mr. Wlndschitl noted the City has used three different methods of measuring setbacks, and the number of variances wi II depend on which method is used. If the method used in Woodland Terrace 5th Addition is used, measuring at the 45-foot mark, the lots around the cuI de sacs would meet the ordinance requirements. He felt they have done the best they could with the sketch plan given the circumstances. Mayor EI ling asked if Public Works had a problem maintaining 50-foot cui de sacs. Frank Stone, Public Works Supervisor. noted the size of the street would remain the same. There may be a problem of where to put the snow in the winter because of the smalIer easement. Mayor El Jing was concerned about being able to find housing pads on those lots where wide easements for utilities are needed, thinking some variances may be needed for that also. Mr. Rodeberg pointed out if the pIan is approved, the City may end up buying some of the Jots that are destroyed by wide easements to get the utilities through. Councilmember Knight wasn't as concerned about the number of variances but on the ability to get utiIitles through there. Mr. Windschltl stated the utility Issue is not a concern if it Is brought up from 141st Lane to 142nd Avenue cui de sac because the lots are quite wide through there. Then the only thing that would need to be brought down from 142nd Lane is water. He felt the 35- or 36-foot easements through there would not be a problem. Discussion returned to the proper procedure for making the amendment. Mr. Blake again explained his Interpretation of the ordinance that a public hearing by the Planning Commission is required. Mayor Elling agreed but noted many things are out of the hands of Mr. Windschltl and are being control led by the PCA and the generators. Counci Imember Jacobson also felt the Item should go through the P & Z to deaJ wi th the road alignment, etc. : however. the Counc II could agree with the green space at this time. He felt the ordinance requires going through the Planning Commission. but giving approvaJ to the green area at this time gives Mr. Windschltl the direction he needs for the PCA. Mr. WlndschltI though t the procedure was resolved last time when i t was referred to the ARC Committee. He thought it was decided not to go through the P & Z, stating this Is dealing wi th Items that have already been approved. He stated he has spent a lot of money on the drawings and felt It Is not economically feasible to start the process aI I over again with notifications and redrawlngs. If four or five Regular City Council Meeting Minutes - January 2. 1990 Page G (Kensington Estates 4th Addition Continued) more lots are taken out, it gets to be prohibitive to try to do anything with it. Mr. WlndschltJ explained his proposal resu Its in a net loss of three lots. Alternate B proposed by Staff wouJd Jose four more, and Alternate A does not work because It creates a row of substandard lots. Discussion continued on the issue of referring the proposaJ to the Planning Commission. Staff noted the areas in the sketch plan were approved as out lots in the preliminary plat. CounciJ asked what wouJd happen I f they do not agree with the proposal. Me. Win dsch i t I fe 1 t the PCA and Generators could buy or condemn the property or they could Invite the City to step In regarding zonlngs around the 1 andf i I I . Absent any affirmative action by the Council, he stated he is in limbo. They are trying to voJuntarlly work this through wi th al I concerned. MOTION by Perry, Seconded by Jacobson. that the Counc I I accept In concept the green area as well as the 50-foot cui de sacs and refer the plat back to the Planning and Zoning Commission for reconsideration of the Special Use Permit and redrawing as a Planned Unit Development. DISCUSSION: Councilmember Knight noted Mr. Windschi t I is in a situation he didn't ask for. and he wanted to make sure both the City and developer are protected. He also felt the P & Z should make every effort to get the maximum number of lots from the property. Councilmember Perry felt this gives the developer the assurances needed: but the specifics need further consideration, which she felt should be done through the P & Z. She understands the street layout Is part of the problem. Her intent was not that the cui de sacs are to remain as proposed but that the green area and the 50-foot radius are agreeable. She wanted the ARC Committee and the P & Z to look at i t further and make recommendations, understanding there is more latitude from the strict interpretation and requirements of the ordinance in a PUD. The Counc i 1 then gave verbal agreement to 50-foot cuI de sacs If needed. Counc i I also agreed if any existing platted lots need to be replatted, the City would be willing to adjust the assessments and park fees. There was no agreement on the road alignment, asking that that be looked at more closely by the ARC Committee and the P & Z. Mr. Wlndschltl again argued it is economically prohibitive to start again at ground zero with th i s proposa J . Mayor EI ling noted the sketch plan shows two Outlot A's to the east. Mr. WlnsdchitJ stated that Is an error: they should be shown as Outlots A and B. , - .- Regular City CounciJ Meeti ng Minutes - January 2, 1990 Page 7 (Kensington Estates 4th Addition Continued) Councllmember Orttel noted there Is no change In the use of the property. wondering i f It Is necessary to go through the entire hearing process again. Mr. Haas noted Mr. WlndschitI wi I I have to provide the grading changes and topographical maps whether this goes to a hearing or not. Motion carried unanimously. Mr. WlndschitJ again asked i f it is the intent that he start at zero and begin the process again, arguing the ordinance cIearly does not require him to go back to the Planning Commission for a PUD. Attorney Hawkins didn't see any problem with the procedure taken by the Counci I. Mayor El ling stated the intent Is to have the public hearing by the Planning commission. SITE Q CONSULTANT Charles Weaver. consultant for SI te Q I andf ill site - addressed the Counc i I reviewing some of the actions taken by the State Legislature regarding the siting of I andf i I ] sites in each county. The last Legislature provided each community that has a proposed Jandflll site with $100,000 from the bond money sold by the Metropolitan CouncI I to review the EIS for the site. In taJking with both Coon Rapids and Andover, he proposed hiring consuJtants to examine as closely as possible the Environmental Impact Study that is being done on Site Q. In choosing these consultants, he looked for people with expertise in this field to cover al I pieces of the EIS and for people who were experts in this location. Mr. Weaver mentioned the indivlduaJs he will be seeking bids from. The funds avai lable amount to $100.000 for each city, for a totaJ of $200.000 reimbursable funds to review the EIS. City expenditures for Staff time on this Item is also reimbursable. Counc i J agreed the best qualified Individuals should be hired, but one concern was overseeing the expenditures. Mr. Weaver stated it can be set up any way the cities want. He wi II be getting some specific costs from the consultants, and the joint powers agreement with Coon Rapids can specify the supervision of the expenditures. That agreement wi I I be drafted and brought back for Council approva I . It Is expected the EIS wi I I be done In March, though they would like to study the pieces as they are finished. MOTION by OrtteJ, Seconded by Knight, that the Counc i I authorize the solIcitation of bids from the lists of contractors from various components of the City's review of the Environmental Impact Statement for the proposed Site Q as listed in the December 5, 1989, Counc i I Agenda; and the preparation of a joint powers agreement with the City of Coon Rapids for the review of the EIS. Motion carried unanimously. Regular City CounciJ Meeting Minutes - January 2, 1990 Page 8 CITY LIMIT BOUNDARIES Mr. Schrantz reviewed his recommendation to redefine the boundary between Andover and Coon Rapids to be the centerline of 133rd Avenue between Crosstown Boulevard and Hanson Boulevard. The problem is the house at 13299 Osage Is in Andover, but has a Coon Rapids address because i t Is south of 133rd. It Is served with utiJitles from Coon Rapids. and Coon Rapids wi II need to be reimbursed for pJowing that portion of 133rd that Is al] in Andover. Another problem is the emergency 911 has a difficult time Identifying the house as being in Andover with a Coon Rapids address. Counc II discussed the recommendation and what It means to Andover. Attorney Hawkins advised it Is not a complicated process If both cities agree and the properties are annexed concurrently. Counc I I suggested the property owner be contacted and asked his preference of being located In Andover or In Coon Rapids. MOTION by Orttel, Seconded by Jacobson, that we table this until we hear that answer from the property owner. Motion carried unanimousJy. JUNKYARD LICENSE RENEWALS Mr. Blake revIewed his recommendations to approve the licenses of ATV Auto SaJvage and Rite Away Auto Parts because they now meet all ordinance requirements. Andover Auto Parts did not have his Minnesota Automobile Dealer's License turned In nor the tires moved into the storage f ac i lit y , though he has been told both Items are now in comp I lance. He recommended this ]icense be tabJed until the next meeting to allow him an opportunity to Inspect the yard. Mayor El ling asked for a motion to approve the 1990 Junkyard Licenses for ATV Auto SaJvage and Rite Away Auto Parts. MOTION by Knight, Seconded by Jacobson, to so move. Motion carried unanlmous]y. MOTION by Jacobson. Seconded by Perry. that we tabJe any action on Andover Auto Parts until the next regular scheduled meeting to al low Inspections of the yard Itself as to the meeting of the ordinance requirements for junkyards. Motion carried unanimously. Councllmember Jacobson stated he felt the City should be more assertive in seeing that al I requirements are met and I I censes approved prior to the new year: and I f the yards do not comply, that action begin immedlateJy to close them. Mayor Elling asked why it Is so dlftlcult to meet the Jlcense requirements. - ~-- Regular City Council Meeting MInutes - January 2. 1990 Page 9 (Junkyard License Renewals, ContInued) One Individual stated stated he had a problem with mIscommunicatIon with Mr. BJake. He thought Mr. Blake was to contact him: Mr. Blake was waiting to be contacted. He also stated the written notIficatIon of problem areas Is very heJpful. Bob Pears. Andover Auto Parts, stated the ordInances changed and they were not aware of it unti I the last minute, referring to the storage of tires outdoors. That is a new requirement that they were not made aware of untl I December. No further Council action was taken. JOHN BROOKS DISCUSSION John Brooks. 15956 Round Lake Boulevard - stated he has lived there for 27 years and has had horses al I those years. Each summer he has three to four small steers to practice on, which he then markets In the faJI. It Is strictly recreational; he and hIs chIldren rodeo professionally. It Is a family affair. He asked if he could be al lowed to keep the steers from May through September each summer. He stated he has never had a complaint from any of the neighbors, talking to them about it at times. Last September the City HaIl received a complaint, but he doesn't know who it was. Just prior to that he talked to his neIghbor, who moved In five or six years ago, who told them they enjoyed having the horses and steers around. Mr. Brooks stated he now has a place In the woods and out of the way to keep the steers so no one wi Jl see them or be bothered by them. Mr. Blake stated a compIalnt was received at City Hal 1 on September 15 about the odor of horses and steers. It is a sma I 1 lot, and his Interpretation of the ordInance Is one cannot have steers on property less than five acres In sIze. The horses are legal. Councllmember Orttel disagreed with the Mr. Blake's Interpretation of the ordinance. Single faml I y rura J R-l Is al Jowed to have sIngle family homes and agricultural uses of up to five non-domestic animals per acre. There appears to be a conflict, because It would mean on an R-l one-acre lots, corn could not be raised. He said these animals are not kept for production but for pJeasure-recreational use, which is al Iowed. Mr. Blake noted the key phrase Is "for productIon purposes II , and that is where there is a loophole in the ordinance. Mr. Brooks stated he does not raise or breed any animals. They buy the steers in the spring and sel I them in the fal I . Counc I I member Orttel felt the conflict should be cleared up, but that thi s definitely would faJ I under pJeasure-recreational use animaJs and would be allowed. Mayor EIIing asked it there was some way to change the operation so it doesn't bother the neIghbors. , -- Regular City Councl J Meeting Minutes - January 2, 1990 Page 10 (John Brooks Discussion, Continued) Mr. Brooks explained the location of the arena and how they practice roping, noting the corner of the arena is 70 to 80 feet from the corner of his neighbor's house. The manure Is hauled away. though somet imes a lot of dust Is raised. It bothers him why they waited so long to complain. The Staff wi] I not give him the name of the accuser. but he would prefer to talk wIth that Individual personally to resolve the situation. Councilmembers Jacobson felt to protect both the City and Mr. Brooks, he should apply for a Special Use Permit because the ordinance definition puts steers specifically under the category of non-domestic animals, not p]easure-recreational animals. It Is a technicality that could cause a problem In other situations later. Mr. Blake disagreed that If the interpretation is they are pJeasure-recreationaI animals. they are al lowed In al I R-l districts. Councilmember Orttel argued that reference Is for productive purposes, which this is not. Mr. Brooks noted the Improvements made to his arena so the anlmaJs are not able to get Iose. He again noted this Is the first problem he has had in 27 years. Mr. Brooks stated he would try it again this summer; and if there Is a problem. he would back off. MOTION by OrtteJ, Seconded by Knight, that the Counc II makes the determination that the use of up to no more than four steers on the property Jocated at 15956 Round Lake Boulevard be determined to be for recreational purposes only. and not for production, and, therefore, are an aJ lowable use, from the months of May through September. DISCUSSION: Councllmember Jacobson didn't have a probJem with what is being done but felt there should be a Special Use Permit to allow that use because of the definition. Motion carried on a 3-Yes, 2-No (Jacobson, Perry) vote. (Council recessed at 9:37: reconvened at 9:46 p.m.) DISCUSSION ON CURBSIDE CONTAINERS Mayor EIIing noted at the December 19, 1989. meeting, the lowest bid for curbside containers was awarded even though the bid did not meet specifications. He has learned that the higher bidder. Shamrock, whose Andover bid was $7.65 per container, bid $7.45 for Blaine and $6 per bin for East BetheJ. He asked if the Counc i I wanted to reconsider the bid and possibly enter into a joint purchase with East Bethel. Cindy DeRuyter, Recycling Coordinator. explained the Rehrig container which the Counc i I awarded was two gallons smaller and did not meet the drop test. After a brief discussion, Attorney Hawkins advised that a contract has already been entered Into and cannot be rescinded unless Rehrig agrees. No further action was taken. - . - -~- ---- . ReguJar City Council Meeting Minutes - January 2, 1990 Page 11 ADOPT 1990 FEE SCHEDULE MOTION by Orttel, Seconded by Jacobson, to so move. (See Resolution R002-90 setting fees for permits, rezonlngs, speclaJ use permi ts. variances, platting, license fees, sewer user fees, water fees, lot spI its, rental fees and various other fees) Motl on carr i ed unanlmousJy. APPROVE KENNEL LICENSE/NEHRT MOTION by Knight, Seconded by Orttel. approval (of the 1990 kenneJ license tor Hobnall Dalmatians, 16326 Verdin Street NW). Motion carried unanimously. ELECTION EQUIPMENT PURCHASE MOTION by Orttel, Seconded by Knight, the Resolution as presented. (See Resolution R003-90 urging Anoka County's consideration of proceeding with optical scan vote counting equipment for the 1990 elections) Motion carried unanimously. ASSESSMENT CHARGES FOR WASTE DISPOSAL ENGINEERING LANDFILL SITE Mayor EJllng reported the generators and PCA are going to request to hook Into the City's sanitary sewer system on a temporary basis when they put in the extraction wells for cleanup of the landf III. It Is estimated they would use the City's sytstem for six months to a year unti I the treatment plan Is compJeted and the water can be dumped direct I y Into Coon Creek. The Metropolitan Sewer Board has said it would be acceptable on a temporary basis. He asked the Council's opinIon on how this would be assessed. It is 73 acres zoned resldentiaI: ten weJ]s will be constructed which pump 60 gallons per hour. Discussion was on the various assessment charges made to residential properties, but it was generally feJt that this Is more of a commercial use. Mayor Elling aJso noted If capacity is going to be a problem. the generators are willing to create a holding tank to hold it unt i I it can be drained off during the off-peak hours. He felt there should be clause In the agreement that the generators would have to cease using the faciIlties If It creates a conflict with development. Mr. Stone asked what kind of hazards does this create for the Public Works employees who have to go into the manholes to servce them. Mayor EI ling didn't think anyone knew that answer. Counc i I member , -- ---. - - ReguJar City Council Meeti ng Minutes - January 2, 1990 Page 12 (Assessment Charges for WDE Landfll I Site, Continued) Orttel felt some other concessions shouJd be made by the generators before they are aJlowed to use the City's sewer system such as not cutting down the trees around the perimeter of the I andf I I I and on the stripping of the so I I . Plus he was also concerned about dumping hazardous waste into the system and the City empJoyees having to work in the pipes. At this time he felt the City should stay with its original pol icy that the sewer is not available to them. Councllmember Orttel also feJt that the item should not be discussed unti I a formal request Is made to use the sewer system. Discussion continued briefJy on assessment possibilities and where the greatest capacity for them would be. General consensus was that unti I a formal request Is made, no consideration wiJ I be gi ven to the generators' use of the City's sanitary sewer facl Jltles. SET DATE FOR RUM RIVER WATER MANAGEMENT ORGANIZATION Counc I I noted the memo from the Lower Rum River Watershed Management Organization to hold a joint meeting with all member cities. Counc i I suggested posslbJe dates for the meeting of February 14, 21. or 28. SEWER AND WATER BUDGET DISCUSSION Mr. Koolick reviewed the Water and Sewer budgets noting the water fund balances: however, the sewer budget has a deficit of $122,000. One of the reasons for the problem is the Metropolitan Waste Control Commission increased the rates to the City by $60,000. The current sewer user rates of the residents is not enough to cover this amount, plus there is the work being done by the City on the system. He noted the four options listed in his memorandum to the Council. A $Vmonth Increase In the sewer user rate wi I J generate $23,325. Mr. Schrantz stated one probJem Is Sewer Fund A pays $4 per month less than in Area B. He understood that the difference was to be paid out of the excess bond funds: however, nothing has ever been transferred into the Sewer Fund. Mr. Koollck said the bond funds wiJI be available next month: but over the Jong term, he didn't feeJ that was the best use of the funds, nor is i t the best way to operate the Sewer Fund. Councilmember Orttel explained the Intent was the reduce the usage rate to those in Sewer Fund A to offset their overpayment Into the system initially. Mr. KooJick said it may be possible to negotiate a payment plan with the MWCC: however, it may not be In the City's best Interest to do so since there may be slmlJiar adjustments in future years. He recommended tabling the sewer budget for now to give the financial staff time to look at what MWCC has done over ~he last several years and what can be done to balance the budget. MOTION by Perry. Seconded by Jacobson, to continue this to the next meeting. Motion carried unanlmousJy. ,-- "-- . - Regular City Council Meetl ng MInutes - January 2, 1990 Page 13 APPROVE 1990 SALARIES CounciJmember Jacobson stated the Personnel Committee did not have time to meet regarding Mr. Koo]ick's recommendation for a 25-cent per hour increase for Debbie Poirier, Accounting Clerk. He persona I Iy had no trouble with the recommendation. MOTION by Jacobson, Seconded by Knight, that we upgrade Debbie Poirier In the amount suggested here in the memorandum to the Personnel Committee, which was 25 cents per hour. Motion carried unanimously. MOTION by Jacobson, Seconded by Orttel, that We i nsti tu te the 3 percent raise as recommended. Motion carried unanimously. Mr. KooJick explained for next year the review for each employee wilJ be done prior to this, so consideration can be given for merit Increases. ADJUST WATER AND SEWER RATES Because the Utility Budgets were not approved earlier this evening, Counci Imember Knight MOVED to continue this Item. Seconded by Jacobson. Mr. Schrantz noted the water rates are indexed. recommending they be passed now since the City is already col Jecting those fees. Counc i I agreed to approve al I fees except the sewer user fees. Counci]members Jacobson and Knight WITHDREW the Second and the Motion. MOTION by Jacobson. Seconded by Orttel, the first Resolution setting rates for permits connection fees, services, and water usage pursuant to Ordinance No. 55. Section 3 and Resolution No. 101-81. (See Resolution R004-90) Motion carried unanimously. MOTION by Orttel, Seconded by Perry, a Resolution establishing sanitary sewer rates and sanitary sewer connection charges, to be effective January 1 , 1990, pursuant to Ordinance No. 32. Resolution No. R68-81, and Counc i I action May 28. 1987: eliminate all references to Sanitary Sewer Fund A and B as I t reIates to User Fees. (See ResolutIon R005-90) Motion carried unanimously. APPROVE RESOLUTION/UTILITY BILLS DUE DATE MOTION by Jacobson, Seconded by Orttel, the Resolution as presented. (See Resolution R006-90 changing the due date of municipal water, sewer and street Jighting bills) Motion carried unanimously. ,- "_-0 . Regular City Council Meeting Minutes - January 2, 1990 Page 14 RECEIVE FEASIBILITY/MOORE'S ESTATES MOTION by Orttel. Seconded by Knight, Introducing the ResoJution and setting the 6th Day of February, 1990, for public hearing. (See Resolution R007-90) DISCUSSION: Mr. Schrantz felt the Counc i I has the option of doing nothing with Redwood Street. paving it as a driveway. or paving it as a street. Counci] briefly discussed the problem of doing Redwood, which services only one buildable parcel. Counc II wanted to know the preference of the property owners of Lots 13 and 14 on Redwood and also asked the Engineers to determine the di fference in costs between the options. Motion carried unanimously. ACCEPT COUNTY ROADS Counc i I expressed concern tha t norma J I y the county would overlay the roads being turned back to the City. It was noted Crosstown Boulevard is very rough and there Is a water problem on Crooked Lake Boulevard. Counc I I asked that the Staff check into this further. MOTION by Jacobson, Seconded by Knight, that Staff investigate with the County Highway Department as to the suitability of the roads and their existing quality, and see if there cannot be some resolution of the apparent problems with the roads as they are now with the county before we accept the changeover of ownership. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Knight, Seconded by Perry, that we approve Checks 17858 through 17904 for a total amount of $79,031.45. Motion carried unanimously. MOTION by Jacobson to adjourn. Motion carried unanimously. Meeting adjourned at 1 1 : 1 1 p.m. Respectfully submitted, ~~c~ Recording Secretary ,- _0- _.